2016-305-Minutes for Meeting February 23,2016 Recorded 6/27/2016DESCHUTES COUNTY OFFICIAL RECORDS CJ 2016405
NANCY BLANKENSHIP, COUNTY CLERK
COMMISSIONERSJOURNAL 06/27/2016 02:36:14 PM
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SPECIAL JOINT MEETING OF THE REDMOND CITY COUNCIL
AND DESCHUTES COUNTY BOARD OF COMMISSIONERS WAS HELD
FEBRUARY 23, 2016,
IN CONFERENCE ROOM A AT CITY HALL.
COUNCIL MEMBERS PRESENT: Tory Allman — Angela Boothroyd— Joe Centanni —
George Endicott — Anne Graham
COUNCIL MEMBERS EXCUSED: Camden King — Jay Patrick
COMMISSIONERS PRESENT: Tony DeBone — Alan Unger
COMMISSIONERS EXCUSED: Tammy Baney
CITY STAFF PRESENT: City Manager Keith Witcosky — Airport Director Zachary Bass -
Police Chief Dave Tarbet — Public Works Director Bill Duerden — City Engineer Mike
Caccavano — City Recorder Kelly Morse — Community Development Director Heather
Richards — Principal Planner Deborah McMahon — IT Manager Sheri Cleveland -
Deputy Director of Central Services Jodi Burch Deputy Director of Central Services
Jason Neff — Assistant to the City Recorder's Office Trish Pinkerton — ED/UR Project
Coordinator Chuck Arnold
COUNTY STAFF PRESENT: Deschutes County Administrator Tom Anderson —
Deschutes County Fair and Expo Center Director Dan Despotopulos — Deschutes
County Community Development Director Nick Lelack — Deschutes County Planning
Manager Peter Gutowsky — Deschutes County Public Information Officer Director
Whitney Hale — Deschutes County 9-1-1 Director Steve Reinke
MEDIA PRESENT: Dave Morgan, redmondnewstoday.com
CALL TO ORDER / ESTABLISH A QUORUM
Mayor Endicott and Commission Chair Unger called the meeting to order at 6:00 p.m. A
quorum of each body was established.
COUNTY ITEMS
A. 9-1-1 Levy
Steve Reinke, director of Deschutes County 9-1-1- Service District, reported that the
levy measure was certified for the May 17 ballot. Under Oregon law the district cannot
just change its permanent levy amount. The current district must be dissolved and re-
established at new the rate of $0.425/$1,000. The district will use cash reserves to
replace the current antiquated radio system. The levy will fund maintenance, operation
and eventual replacement of the new system.
In response to a question Director Reinke and County Administrator Tom Anderson said
the 9-1-1 User Board has committed to levy less than the requested authorized 42 cents
for as long as possible.
Currently the district is funded by a $0.16/$1,000 permanent property tax rate and a
temporary, five-year local option levy of $0.20/$1,000, for a total of 36 cents.
Commissioners and councilors briefly discussed the upcoming campaign. Commission
Chair Unger said it was important that the levy request pass. Commissioner DeBone
said he is not usually in favor of new taxes, but the levy is important for public safety.
B. Deschutes County Centennial Update
Commissioner DeBone and Deschutes County Public Information Officer Whitney Hale
updated the Council on some of the events planned in 2016 to celebrate Deschutes
County's Centennial, including Centennial ice cream and beer, birthday cake in
December to mark the ratification date, and an art competition for students in grades K-
7. A strong presence is planned at existing community events such as the Deschutes
County Fair, and organizers are open to adding more events.
C. DSL Update / Land Swap
Mr. Anderson reported that the process for the land swap between the Deschutes
County and the Department of State Lands is now behind schedule due to issues with
the appraisal. Work is under way on a revised joint appraisal. The County expects to
end up with about 140 acres near the fairgrounds, while DSL will get a parcel of County
land just east of Redmond. Timeline to complete the swap is late spring or early
summer this year.
City Manager Keith Witcosky gave a brief update on the sports complex envisioned for
part of the land near the fairgrounds. Students in the University of Oregon's Sustainable
Cities Program are completing a feasibility analysis on the idea.
CITY ITEMS
A. Industrial Land Development and Associated Job Growth
REDI Senior Manager Jon Stark updated the Council and Commission on the
availability of industrial land in Redmond. Redmond's industrial land vacancy rate
dropped from 28.95% in 2011 to 7.85% in 2015, with a rate closer to 5 percent in
December. For companies interested in expanding or locating in Redmond few options
exist. Currently, about three 1,500- to 3,000 -square -foot flex spaces are available, less
than a half dozen in the 3,000- to 8,000 -square -foot range and only two stand-alone
buildings of more than 15,000 square feet. Current lease rates of $0.40 to $0.65/square
foot do not support new buildings, which cost $0.85 to $0.95/square foot to construct.
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While available space is dwindling, market demand is heating up. Mr. Stark said REDI
has 18 different projects seeking to fill fewer than 10 vacancies. About half of the
companies REDI is contacting say they want to add space, employees, or equipment.
Commission Chair Unger asked what the city and county can do to help. Stark
recommended helping to keep development costs down. Commission Chair Unger
suggested helping with issues such as affordable housing and a skilled workforce.
JOINT PUBLIC HEARING
A. Deschutes County Ord. #2016-008 — An ordinance amending Deschutes
County Code Title 20, and declaring an emergency. (Exhibit 1)
Commission Chair Unger and Mayor Endicott opened the joint public hearing. No
councilors or commissioners reported any bias or ex parte contact.
Redmond Principal Planner Deborah McMahon, assisted by Redmond Community
Development Director Heather Richards and Deschutes County Planning Manager
Peter Gutowsky, presented the staff report on the proposed amendment Deschutes
County Development Code Title 20 as it pertains to the Joint Management Agreement
between the City of Redmond and Deschutes County for management of land use
issues in the county UH -10 zoned land surrounding the City.
In 2011, the City updated the wireless communication sections of its development code,
but the county code for the UH -10 areas did not change. The proposed text amendment
places the city's code language on siting communication facilities into the county code
and is designed to address community concerns regarding the location, size and design
of wireless and broadcast communication facilities; provide direction as to what types of
facilities are desired, rather than what are not; update the text to ensure conformance
with current legal requirements; streamline the review process to benefit all parties;
ensure new facilities are aesthetically compatible and have minimal effect on property
value; and initiate protections for citizens regarding use of latest technology.
The major aspects of the proposed amendment are:
Location — The proposed text states that new Wireless and Broadcast Communication
Facilities (WBCF) are permitted in all zones, except for Residential Zones unless the
provider is able to demonstrate one of the following:
1. That the proposed facility is needed to fill a significant gap in coverage and no
alternative locations are available and technologically feasible; or,
2. That the proposed facility must be sited in a residential zone to prevent
unreasonable discrimination in the application of this code among providers of
functionally equivalent services.
3 That the facility is proposed as a collocation on an alternative tower structure and
the additional components are designed as a stealth facility.
4. The facility is proposed to be collocated and is consistent with the provisions for
such co -location.
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The intent is to direct WBCF into areas where they are more likely to be compatible with
adjacent uses and have less effect on property values.
Review Process - The proposed text amendment will allow development of WBCF's in
the unincorporated areas to be regulated the same way as development in the
incorporated area of Redmond. This will assure that new neighborhoods and future
urban development will be uniform and consistent with City goals and policies. Inherent
in the proposed review process is a strengthening of the application submittal
requirements.
General Development Standards — The general development standards list the design
requirements for all new and modified facilities. This section includes new requirements,
such as: camouflage/stealth designs that blend with surrounding development;
minimum size necessary to provide the service/function; increased setbacks of facilities
to adjoining properties; and, increased landscaping requirements. All facilities must
meet these requirements as applicable to the proposal. One issue that is stressed in the
design is the desire for collocation — the applicant is required to seek existing sites for
equipment, or, when developing new sites, design them to accommodate co -located
equipment where appropriate.
Approval Criteria — The approval criteria listed in the proposed text incorporate and
combine the rationale behind the criteria from the Conditional Use and Site/Design
Review sections of the Redmond code.
Maintenance and Abandoned Facilities — The proposed text includes sections on the
providers need to adequately maintain the facility (aesthetically) for the life of the facility.
Also, if the use of such facilities is discontinued for a period of 90 days, the applicant is
required to abandon the facility by removing the equipment and returning the site to a
rehabilitated condition. A cash deposit will be required to be held for abatement
purposes if they become necessary.
Two comments were received — both from attorneys, who represent cell tower locators,
reminding the city and county that current and future Federal Communications
Commission rules trump local ones.
The Redmond Urban Area Planning Commission held a public hearing February 16,
2016, and forwarded a unanimous recommendation of approval of the text amendment
request, as proposed.
There being no further testimony, Commission Chair Unger and Mayor Endicott closed
the public hearing.
Commission Chair Unger asked for justification for use of the emergency clause. Ms.
McMahon said its use was warranted given pending development proposals for new
neighborhoods in UH -10 areas. Without the emergency clause, uncoordinated
development could take place.
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Councilor Graham moved, seconded by Councilor Centanni, to recommend adoption of
Deschutes County Ord. # 2016-008, motion passed. (Yes Votes: Councilor Allman,
Councilor Boothroyd, Councilor Centanni, Mayor Endicott, Councilor Graham; No Votes:
None; Absent Votes: Councilor King, Councilor Patrick)
Commissioner DeBone moved, seconded by Commissioner Unger, to have first and
second readings of Deschutes County Ord. #2016-008 by title only. (Yes Votes:
Commissioner DeBone, Commissioner Unger; No Votes: None; Absent Votes:
Commissioner Baney)
Commissioner DeBone moved, seconded by Commissioner Unger, to approve County
Ordinance # 2016-008 for City Text Amendment 711 -16 -000024 -TA by adding new
sections containing Wireless and Broadcast Communication Facilities text to Deschutes
County Title 20, Chapter 20.12.Urban Holding Zone (UH -10), and declaring an
emergency; motion passed. (Yes Votes: Commissioner DeBone, Commissioner Unger;
No Votes: None; Absent Votes: Commissioner
Baney)
OTHER BUSINESS
There being no further business the meeting was adjourned at 7:00 p.m.
Prepared by Trish Pinkerton, Assistant to the City Recorder's Office
APPROVED by the City Council and SIGNED by the Council President this 8th day of
March, 2016.
/s/ Robert J. Patrick
Robert J. Patrick, Council President
ATTEST:
/s/ Kelly Morse
Kelly Morse, City Recorder
DATED this VIM Day of
2016.
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
ALA' UNGER, UNGER, Charr
TAMMY BANEY, Vice Chair
ANTHONY DEBONE, Commissioner
AT EST:
Recording Secretary
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city
ikoEDMOND
oregon
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CITY HALL
716 SW
EVERGREEN AVE
REDMOND, OR
97756
541.923.7710
FAX: 541.548.0706
www.ci.redmond.or.us
JOINT MEETING
REDMOND CITY COUNCIL AND DESCHUTES COUNTY BOARD
OF COMMISSIONERS
February 23, 2016
City Hall, Conf Room A -- 716 SW Evergreen Ave, Redmond
COUNCIL MEMBERS : George Endicott - Mayor, Jay Patrick - Council President , Tory Allman —
Councilor, Angela Boothroyd — Councilor, Joe Centanni — Councilor, Anne Graham — Councilor,
Camden King — Councilor
FEBRUARY 23, 2016 JOINT MEETING AGENDA 6:00 PM
I. CALL TO ORDER / ESTABLISH A QUORUM
II. COUNTY ITEMS
A. 9-1-1 Levv
B. Deschutes County Centennial Update
C. DSL Update / Land Swap
111 CITY ITEMS
A. Industrial Land Development and Associated Job Growth
IV. JOINT PUBLIC HEARING
A. Deschutes County Ord. #2016-008 — An ordinance amending Deschutes County
Code Title 20, and declarina an emeraencv. (Exhibit 11
Exhibit 1 Th
V. OTHER BUSINESS
VI. ADJOURN
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