2016-359-Minutes for Meeting June 26,2000 Recorded 7/8/2016DESCHUTES COUNTY OFFICIAL RECORDS C 2016.359
NANCY BLANKENSHIP , COUNTY CLERK
COMMISSIONERS ' JOURNAL. 07/08/2016 11:17 47 AM
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Minutes in Brief
Deschutes County Board of Commissioners' Work Session
Monday, June 26, 2000
Chair Linda Swearingen called the meeting to order at 10:00 a.m. Commissioners
present were Linda Swearingen and Dennis Luke. Also present were Mike Maier,
County Administrator; George Read, Kevin Harrison, Tom Anderson, Damian
Syrnyk, and Christy Morgan, Community Development; Kelley Jacobs, Juvenile
Justice; Jim Bonnarens, Property Management; George Kolb, Road Department;
and Susan Mayea and Ted Schassberger, Commissioners' Office. Also present
were Timm Schimke, Solid Waste; and Scott Johnson and Ethel Stratton,
Commission on Children & Families; and a few citizens.
1. Citizen Input: None.
2. Wednesday agenda.
3. Per George Read, citizens board will present on Wednesday, and the media
will be here.
4. Wednesday agenda - Kevin Harrison and Christy Morgan explained this
would include inventories, etc. There is a comprehensive plan but it has
other components to it. We are bringing in the inventories of resources, so
that when policies are examined we will have the inventory of the sites
included. Otherwise it is identical to what we are using now.
Dennis Luke: Is LCDC ruling on this?
Board of Commissioners' Work Session Page 1 of 5 Pages
Monday, June 26, 2000
Kevin Harrison: They have not been able to build this into the work
program yet.
Luke: Any changes from our current standards?
Harrison: No, they're identical.
5. Wednesday agenda - Damian Syrnyk said the purpose of Wednesday's
hearing is to take public testimony on this issue, which will add an 8th policy
to forest land text; a quasi-judicial from farm use to forest use. The planning
Commission had a hearing in April; if many people attend on Wednesday, it
can be continued, as there is no time constraint. Letters have been sent out,
and notices have been submitted.
6. Goodrich Lane — consent agenda
7 George Kolb of the Road Department explained that five firms submitted
bids, and KN EXCO was the low bidder. They have been pre -qualified by
the City of Bend. KN EXCO is an offshoot of Kirby Nagelhaut. - Consent
agenda.
8 and 9 - Consent agenda.
10. Sue Brewster explained this is a renewal of a lease with the Barlow& It
went up $30 due to insurance. Consent agenda.
11 and 12 - Consent agenda.
13. Per Rick Isham, hold until next week — not ready to present.
14. Through 6/2001 — going well, no price increase — consent — Dennis Luke
asked for a page showing what the kids have been doing in this project —
good media - consent agenda
15 through 17— ditto — consent agenda
Additional business:
Redmond faxed letter re: youth meeting on 7/6 — Linda would like to cancel 7/6
meeting with Redmond and wait until new manager is in place — Mike Maier will
contact them.
Dennis: They want money for roads, etc.
Board of CommissionersWork Session Page 2 of 5 Pages
Monday, June 26, 2000
18. Rick Isham: Dick Ridenour is working on this. Invitation to bid showed
Christine Thornton as the contact, but the BOCC office as the drop location.
Four Winds first went to juvenile and asked for Christine — ended up at 409 NE
Greenwood — eventually got here, but their bid was late by about 13 minutes.
We did not open because it was late. We must accept or reject a bid based on
the time received. The documents weren't confusing as to address, although
name confusing. All the other bidders got to the right place on time. The
question is whether to accept the bid under these terms. We need to hear Dick's
report on Wednesday. Apparently an employee gave the bidder directions to
the other building. If it was County error, the County may want to accept it
anyway. Will speak with Dick on Wednesday.
19. Rick Isham: Re: the Arnett situation. Have received a request to extend loan;
reviewed statute, loan cont. automatic since it's due to construction.
Recommend continuing loan, it is appropriate, just won't be paid back this year.
Operating expense loan must be paid back. Rick prepared documents for cash
transfer, Order 083, amending -072, needs to be signed. Replace with -083.
Linda Swearingen: Lots of serious issues that Rick brought to the Fair's
attention.
Dennis Luke: Elton Gregory directed Sun Country to draft it.
Rick Isham: Elton consulted with Ron Bryant re: prevailing wage. There is a
meeting tonight with the Fair; will discuss. When it occurs on public property,
should be prevailing wage job. So much work being done these days, virtually
no different in wages. Biggest problem was a lack of reclamation plan. So
much owner -provided equipment and efforts, non -coordination could result in
disaster — too many questions in this contract, and is unrealistic if to be done
prior to County Fair. Permits may also needed for rock crushing, to be signed
by BOCC but Fair Association needs to be a party to the contracts. Tried to set
up Fair Board to work on the sign project; but fair board does not understand
their role in this. The fair board should act as principal contractor.
Dennis Luke: Re: preliminary findings done, there will be a permit issue.
Rick Isham: They will issue a decision, which is self-executing. The
alternative is to appeal the permit. I question the parking lots not being paved,
as this will create the most dust — thought they had to be to paved standards, but
they are indicating gravel standards will work.
Dennis Luke: When negotiations re done, do we have to sign their permit?
Board of Commissioners' Work Session Page 3 of 5 Pages
Monday, June 26, 2000
Rick Isham: No; we could withdraw our signatures on the application.
Question if the board feels it is out of control, BOCC can withdraw its
signature.
Dennis Luke: If it is not properly done, you'll have to tear it out to redo it.
Rick Isham: The City of Redmond position is that the work has started on the
parking lot and consequently the permit process will result in an obligation to
the county.
Linda Swearingen: Their letter indicated County was only allowing the
volunteer effort.
Rick Isham: Bob Quitmeier indicated it would be unprecedented for the City to
take action against the County.
Dennis Luke: Is the only option to stop this action to withdraw our signature?
Rick Isham: The City may say it's too late for that since the work has started.
The best approach would be a recognition on their part that this needs to be
publicly bid. (Discussion re: dumping of rock, standard needing to be clarified,
type of rock, etc.)
Linda Swearingen: They have found the $400M they need, so the County is not
as important as it once was.
Mike Maier: It may be helpful for the board to set some type of agenda for this
evening's meeting.
Linda Swearingen: A majority of issues will be addressed by Jeff Blosser.
Mike Maier: The bid is due in by July 6, so we need to tighten up the timing.
20. Jim Bonnarens: Received another offer from Bill Greeley on the Clark
property. He had initially offered full price if we cleaned it up, and this offer is
reduced to $368,000 if we take care of environmental issues after he removes
the material.
Dennis Luke: Do we have an offer from Todd Taylor?
Board of CommissionersWork Session Page 4 of 5 Pages
Monday, June 26, 2000
Jim Bonnarens: Not yet.
Dennis Luke: Does he want the County to find a place to dump the material?
Jim: If there is a contaminant, we will be into it no matter what.
Linda Swearingen: The Humane Society of Redmond has received a $100M
grant, contingent to the land being deeded to them by 8/1.
Dennis Luke: You can donate it, and we can take care of the land use.
Linda Swearingen: Jamie Kanski said they need a deed to get grant money from
COIC. We need to get it partitioned.
What about the Redmond property owners who were going to split up the
property in the Smith Rock area?
Jim Bonnarens: It is going well; we are working out the details regarding cost
per acre, etc.
21 through 27 - Consent Agenda.
Chair Linda Swearingen adjourned the meeting at 10:50 a.m.
I certify that the above is a true and accurate
record of this meeting, as saved in the Board
of Commissioners' Word files, of the
Deschutes County Board of Commissioners'
meeting held on June 26, 2000. This record
was completed subsequent to the presiding
Deschutes County Board of Commissioners'
tenure, and signatures of the Commissioners
at the time of the meeting are not available.
Bonnie Baker
Executive Secretary
Board of CommissionersWork Session
Monday, June 26, 2000
Page 5 of 5 Pages