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2016-360-Minutes for Meeting June 28,2000 Recorded 7/8/2016DESCHUTES COUNTY OFFICIAL RECORDS f In NANCY BLANKENSHIP, COUNTY CLERK C Id fe lLYMANet1 COMMISSIONERSJOURNAL 111111111011111111111111111111 0"08/2015 " :18:01 AN MINUTES OF BOARD MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS Administration Building 1130 NW Harriman Street, Bend Wednesday, June 28th, 2000 Chair Linda Swearingen opened the meeting at 10:00 a.m. Commissioners present were Dennis Luke, Linda Swearingen, and Tom DeWolf. Also present were Mike Maier, County Administrator; Rick Isham and Bruce White, County Legal Counsel; George Read, Doreen Biome', Damian Syrnyk, Paul Bliksatd, Tom Anderson and Kevin Harrison, Community Development Department; George Kolb, Road Department; Muriel DeLaVergne-Brown, Health Department; Ted Schassberger and Susan Mayea, Commissioners' Department; and approximately 20 citizens. Citizen Input Chair Linda Swearingen delayed this item until later in the meeting. 2. Before the Board was a Progress Report Given by the Citizens' Advisory Committee for the Deschutes County Outdoor Lighting Ordinance. Various lighting fixtures, both "good" and "bad" were displayed, along with a selection of printed material on this issue. Minutes of Board Meeting Wednesday, June 28, 2000 Includes 2000-01 Budget Adoption and a Decision on Cook (Gentry Loop) Page 1 of Page 28 George Read, Director of the Community Development Department, read an introductory statement giving an overview of the Outdoor Lighting Ordinance. He stated that the ordinance, adopted in 1994, requires new lighting fixtures to comply, but the problem is fixtures that existed prior to that date. Committee member Blaze Cachola then spoke. He indicated he would like to see the dark night sky preserved, as light pollution has become a problem in many areas. Commissioner DeWolf asked if the cities have been requested to adopt the ordinance. Blaze replied that they have not; they hope to have it through the County before approaching the cities. He explained the nature of the printed literature, which will be distributed through insertion into the Bulletin newspaper and through other avenues. He asked the Board if the County could budget and contribute $5,000, the cost of the insert in the Bulletin. Commissioners DeWolf and Luke indicated that it cannot be included in the budget to be adopted today, but perhaps it could be handled as a video lottery grant item. The Board said they would investigate other options. Chair Linda Swearingen stated perhaps this could be a segment in the "Inside Deschutes County" video newsmagazine. David Natowski stated that he had a problem with a neighbor's offensive lighting fixture, and checked on the compliance of the utility companies. The "Source" did an article, as did the Redmond "Spokesman", and other media has agreed to do press releases. He said Cascade Natural Gas would do a feature article, as will Midstate Electric in their Ruralite magazine. He indicated that Pacific Power did not want to include information due to weight limitations on their mail, and that Central Electric Cooperative would not because of the potential controversy. He explained that most utility company lighting is now in compliance, and the group would like to see the County continue to fund enforcement. Jan drumm? Of Terrebonne said that she had problems with neighboring lights as well. She assisted in contacting local vendors and asked them to supply complying products to public; and the results have been good so far. Minutes of Board Meeting Wednesday, June 28, 2000 Includes 2000-01 Budget Adoption and a Decision on Cook (Gentry Loop) Page 2 of Page 28 Jim Kelte said that he coordinated speaking engagements with various service clubs to get information out to the public; he also coordinates with the media. Martin winch stated that he oversees information on fixtures and the website. He said that many people don't realize how bad their lighting fixtures are. He explained that shielded lighting has gotten a good response — this is a low cost cover to retrofit over existing lights. He said that Bend Sheet Metal is interested in making a prototype of the shield, which would run about $40, and would be easily installed by the owner. He explained that high-pressure sodium is cheaper to operate than a mercury vapor light, and provides more efficient lighting. He said that the group used the display at the recent home show, which gave an overview of the various lighting options, the cost, and availability; and they are also using a website to make information available to the public. Rick Kelley of CDD said that he visited all County properties, including those inside the city limits of Bend and Redmond. For the County to come into compliance, there will be a cost to the County. (See Exhibit A, a list of the location of the lighting fixtures and the associated costs, attached) Commissioner DeWolf asked why those within the city limits should be changed if it is not required. Kelley replied that the County needs to be proactive and lead by example. B.J. Johnson of Community Development spoke about enforcement. (See Exhibit B, attached.) She said the group would return in August to give an update of code enforcement procedures. George Read pointed out that everyone needs to be treated in the same manner. Commissioner DeWolf asked if this is a policy; B. J. Johnson replied that is it a procedure. Commissioner DeWolf asked if Community Development is going to ask the Board to adopt this as a policy for enforcement reasons; B. J. Johnson answered that they are. Minutes of Board Meeting Wednesday, June 28, 2000 Includes 2000-01 Budget Adoption and a Decision on Cook (Gentry Loop) Page 3 of Page 28 Commissioner DeWolf stated that in that case, this needs to be adopted before enforcement, and that Community Development should work with Legal Counsel to draft the appropriate document prior to August 31. Chair Linda Swearingen indicated that the retrofit of lighting fixtures on County properties should begin as soon as possible. George Read then introduced another committee member, Betty Costello, who has a background in the media. 1. Citizen input. There was none offered. Before the Board was a Public Hearing to Consider the Adoption of the Deschutes County Fiscal Year 2000-01 Fee Schedule. Susan Mayea of the Commissioners' Office stated that a few administrative fees had been added to cover the cost of providing information on disk and via e-mail. She also discussed a few minor changes in the fees of the Health and Mental Health Departments. Commissioner DeWolf asked a few questions about Community Development's fees. A general discussion ensured between the Board, George Read and Susan Mayea about certain charges and adjustments. Commissioner Luke stated that the Department does a lot of work, and is supported by fees; he further said that overall the fees are reasonable. He asked about espresso booths; and explained that the cities don't bother telling those business owners that they need a permit from the County before setting up shop. He suggested that a letter to the cities be drafted to come from the Board to advise them to have these businesses comply with County rules. George Read indicated agreement, and that some restaurants are ready to open before they are advised the county needs to be involved. Minutes of Board Meeting Wednesday, June 28, 2000 Includes 2000-01 Budget Adoption and a Decision on Cook (Gentry Loop) Page 4 of Page 28 Chair Linda Swearingen opened the public hearing to consider the adoption of the fee schedule for Fiscal Year 2000-01. William Kuhn, a citizen who lives on Sizemore Road, stated that he will be bringing to the Board during the next few week evidence of a lack of sufficient funds to fund the code enforcement division and the general inspection division as they go out to take care of building sites. He said he understands there is still no general fund money going to Community Development, and encouraged the Board to consider adding general fund dollars or raising fees to be able to take care of the enforcement and general inspection divisions. This is a situation that needs to be resolved. Being no further testimony offered, Chair Linda Swearingen then closed the hearing. LUKE: I move for adoption of the Fee Schedule for Fiscal Year 2000- 2001, with the adjustments brought before us today. DEWOLF: I second. VOTE: LUKE: Aye. DEWOLF: Yes. SWEARINGEN: Chair votes aye. 4. Before the Board was a Public Hearing to Consider Adoption of Ordinance No. 2000-017, to Codify the Deschutes County Comprehensive Plan as Title 23 (Now Known as PL -20) Dave Leslie and Christy Morgan of Community Development explained that this would merely codify the existing plan, and does not change it. Legal Counsel Bruce White had indicated that an ordinance may not be necessary, and is further reviewing the information. Chair Linda Swearingen opened the public hearing. Being no further response, Chair Swearingen then closed the hearing. She indicated this would be continued until Wednesday, July 26th, 2000. Minutes of Board Meeting Wednesday, June 28, 2000 Includes 2000-01 Budget Adoption and a Decision on Cook (Gentry Loop) Page 5 of Page 28 5. Before the Board was Consideration of Adoption of Text Amendment File No. TA -00-1, a Proposed Amendment to the Text of the Deschutes County Comprehensive Plan to Add an Eighth Plan Policy for Forest Lands. Damian Syrnyk of Community Development gave an overview of the amendment, and distributed copies of the letters received thus far on this issue, plus a copy of the proposed ordinance. He said this issue is not on a tight time frame, and that the hearing could be opened today, and be continued until a later date. Chair Linda Swearingen asked how many people were in attendance to testify on this item. (Three or four responded by raising their hands.) SYRNYK: The purpose of this amendment is to create a separate process so that an owner can make application to the County to rezone property from forest use to EFU. The purposes behind this are to address a situation where a resident wants to build a residence outside the urban growth boundary, but doesn't neatly fit into a farm land or forest land category. Under the comprehensive plan are Forest Use 1 and Forest Use 2; FU -1 is the U.S. Forest Service and large commercial holdings. The County did have Forest Use 3 in the past, but in 1992 a lot of this category was collapsed into the FU -2 category. DEWOLF: Was this parcel in FU -3 prior to 1992, and did they have a right to build at that point, but can't now? SYRNYK: It had been in an FU -3 use, and in 1992 the State legislature allowed a non - forest dwelling; but that in 1993 the legislature passed a types of dwellings — template analysis or lot of dwelling option. The last option was a large tract dwelling - 240 acres in size; or 320 acres in size if bisected by County property. LUKE: The legislature's decision had a lot to do with rangeland in eastern Oregon. Minutes of Board Meeting Wednesday, June 28, 2000 Includes 2000-01 Budget Adoption and a Decision on Cook (Gentry Loop) Page 6 of Page 28 SYRNYK: They had to look at the soils, which must qualify as agricultural land, class 1 through 6; and that rangeland is normally class 6 land. LUKE: Is there is a combined EFU/Forest zone under LCDC rules? SYRNYK: There is none under County ordinance. County Planning discussed this issue in April, and realized there may be those who want to develop more than what is intended in this action. They looked at those F-2 properties that may want to do this, and there are approximately about 76 tax lots, that are 40 acres or less in size, that might want to take this option. They don't know when the properties were purchased or if they could apply to build under a template; so of that group there may be a small number who will pursue it. S WEARINGEN: So 76 owners within 3,000 square miles may potentially want to do this. SYRNYK: Skyliners, the Inn of Seventh Mountain, Crosswater, and Widgi Creek were approved before this legislation was passed, or were already eligible for conditional use permit; and that nothing else has been approved since then except those that fit through other criteria. DEWOLF: How many owned these properties after 1993? SYRNYK: I don't know. LUKE: If the property was purchased after 1993, the owner should have been aware of what they were buying. Minutes of Board Meeting Wednesday, June 28, 2000 Includes 2000-01 Budget Adoption and a Decision on Cook (Gentry Loop) Page 7 of Page 28 SYRNYK: They did look at this under the proposal before the Board; and that those who bought after 1993 would not qualify unless they fall under the template or other provisions. The difference between F-1 and F-2 is somewhat based on soil type and how much wood can be produced on it. The 1993 date was established by the legislature as a part of the lot of record test; requiring that there be continuous ownership since 1985 and that the parcel be lawfully created in order to get a lot of record dwelling. Chair Swearingen opened the public hearing. DAVID HUNNICUTT: I am from Oregonians In Action, and am also representing Jim Watts. Since this is a comprehensive plan amendment instead of quasi-judicial matter, I will talk in generalities. We need some changes to be fair. My client purchased his property in 1986. Goal 4 of LCDC sets forth requirements for change from Forest Use to EFU, and the only way to comply is to show that the land is forestland and EFU land. This adoption would carry out LCDC's requirement regarding appropriately zoning land that is not forestland. If Mr. Watts applies for a re -zone, he would first have to demonstrate that he has forestland. LUKE: I am concerned that people clear cut all the trees and then claim it isn't forestland. HUNNICUTT: We already have a finding from the Hearings Officer that it isn't forested, due mostly to lack of water, and that it does not meet the Goal 4 description of forestland. This policy would allow you to go from a forest zone to a farm zone; this land is not really farmland either, but does meet LCDC's Goal 3 for this purpose. His land is mis-zoned. This amendment simply codifies what LCDC has been asking the counties to do for some time. You already have a way in your zoning ordinance to rezone land. Mr. Watts applied for this in 1998. Minutes of Board Meeting Wednesday, June 28, 2000 Includes 2000-01 Budget Adoption and a Decision on Cook (Gentry Loop) Page 8 of Page 28 I believe it was a mistake to have placed this land into forest use land to begin with. This should qualify as a mistake under County zoning. In regard to wildlife, this won't change the wildlife overlay zone requirements. There is a significant amount of land in wildlife overlay zone already on farmland. Mr. Watts could have appealed to LUBA, but they might have deferred to the County, so appealing to them may not have helped. This policy doesn't change that; it just allows proper zoning. DEWOLF: Can this Board readdress the decision made in1998? S YRNYK: Since no appeal was sought, it is final. HUNNICUTT: Some people are worried about an increase in non-farm dwellings that may qualify under this change. I feel there are not that many who would apply. You can't justify a mis-zoning and deny someone the right to apply. LEE KUHN: I live across the road. There are 26 ponderosa pines on the three parcels, not ten as the applicant has previously stated; and they are naturally occurring on the 39 acres. Our parcel is non -irrigated and we have planted 50 ponderosa pines. I feel it is more forested than Mr. Hunnicutt has implied. The land can be farmed on if desired; but there is no irrigation, so it is not farmland. It has a tax deferment based on this. I suggest that a third resource, wildlife open space lands, is more important than agricultural use. DEWOLF: What would you do if you bought your land and years later the government said you couldn't build on it? KUHN: Other people in the area were informed of what was coming, and some built a structure on their land in order to keep that option open in the future. If someone did not put up a structure or sell their property to another, it was not because they weren't aware of what was happening. Minutes of Board Meeting Wednesday, June 28, 2000 Includes 2000-01 Budget Adoption and a Decision on Cook (Gentry Loop) Page 9 of Page 28 DEWOLF: You are suggesting that there was a window of opportunity between the time of purchase and the law taking effect. KUHN: You had to build something. DEWOLF: Then all of these 76 property owners were aware? LUKE: Many people did not know the implications of this action; in fact, some of the legislators did not know the implications. KUHN: I feel everyone knew and had an opportunity to do something. S WEARINGEN: If you create a wildlife open range, it is a taking of people's property. It is not agricultural or forest use. Another designation is needed but it should not take away the ability to build. KUHN: I think 40 acres is a small parcel as far as wildlife is concerned. Mr. Watts has three lots. SWEARINGEN: This proposal would only allow one residence. KUHN: I'm not sure how this would apply, since they were already partitioned, and could possibly put one house on every 13 acres, even though zoning calls for 40 acres for one dwelling. I am also not sure what "nearby" logging activity means, but there is active forest use nearby. Minutes of Board Meeting Wednesday, June 28, 2000 Includes 2000-01 Budget Adoption and a Decision on Cook (Gentry Loop) Page 10 of Page 28 WILLIAM BOYER: I live on Jordan Road in Sisters. I feel the County wants to avoid a possible lawsuit and will do this, which will end up allowing 76 other land owners to build a house. LUKE: Non-farm dwellings are not easy to get, and are getting harder all the time. The County did take a look at this, and if there are 76 wrongly zoned properties, it is a bigger problem. BOYER: I disagree, and feel that non-farm residences are almost always allowed. If this is the substance of the proposal, the public would be appalled. This is an ominous precedence. I am worried about Deschutes County urban sprawl, caused by unwise planning. What about the destination resort that had been proposed for Smith Rock? If there is a legitimate claim, it could be reviewed periodically by the county. I suggest you don't yield to intimidation. SWEARINGEN: I believe this makes sense for those 76 owners, and a potential lawsuit has nothing to do with it. LUKE: This issue has been studied for some time. HOWARD PAINE of ARLU DeCo: This is a result of a lawsuit threat against a taking. The County should not change laws in a knee-jerk reaction to a threat of a lawsuit from one property owner. This opens the doors for 76 others, and other people may sue in the future if they want their property zoning to be changed. Title 18 allows for a zone change on a case by case basis, and property owners have the right to apply under this procedure. DEWOLF: Is that what happened in 1998, applying for a zone change? Minutes of Board Meeting Wednesday, June 28, 2000 Includes 2000-01 Budget Adoption and a Decision on Cook (Gentry Loop) Page 11 of Page 28 SYRNYK: He can reapply for a rezone of his property only. LUKE: What was the vote of the Planning Commission? SYRNYK: It was unanimously in favor. PAINE: The applicant could appeal to LUBA, then on up if necessary. That's the procedure. We feel rezoning under Title 18's process should be followed instead of a blanket change. S WEARINGEN: It doesn't it make sense to change just one if we know there is an error in zoning; we should not hear the others of these 76 one after another. PAINE: We understand that Community Development can't change the zoning for just one property owner, and would have to make a change for all who fit. I am against rural sprawl. The intent of this change is contrary to intent of comprehensive plan. You need to look this on a broad basis, not because of intimidation. LUKE: Please don't use that term. I am not intimidated by one individual. We are not intimidated by this owner, we face this type of thing all the time. DEWOLF: The threat of lawsuit started this up; but it only spurred an investigation into whether we had a problem with our process. If there is a problem, we need to address it. PAINE: The county has a process under Title 18 for a zone change, and this owner should follow it. (He then submitted a document; Exhibit C.) Minutes of Board Meeting Wednesday, June 28, 2000 Includes 2000-01 Budget Adoption and a Decision on Cook (Gentry Loop) Page 12 of Page 28 WILLIAM KUHN: I own the property across the way. I talked with the successful bidders for County property, who said they would respect the winter deer range. There are two types of F-2 zoned lands that would be affected by this: F-2 land that is not within a winter deer range; and this parcel which is within the deer range. It says range, not farm or forest, with the type of vegetation that is within a range. Does this text amendment give Mr. Watts the ability to build three residences? Steven George of ODF&W said that Damian Syrnyk said WAO land would not be included. Why isn't this text amendment postponed to a regular review period? (He indicated Steve George's letters had been submitted to Community Development in the past.) There should be a stipulation in text amendment regarding wildlife area overlays. LUKE: Overlay zones come into play when someone applies for an application. KUHN: You can make extra restrictions on those lands that are in WAO zones. I am addressing this specific situation, not all the others. What about the Fifth Amendment — taking public property without due compensation. Mr. Watts knew about the change in the law; many people had asked about purchasing Mr. Watts' property but he wouldn't cooperate and sell it. My wife and I offered Mr. Watts $10,000 plus 1/2 of any profit we got in the future. Mr. Watts received an offer in June. SWEARINGEN: The value of his property and any offers that may or may have been received have nothing to do with this ordinance. KUHN: Our concern is the winter deer range and the expansion of the Bend UGB after the establishment of the winter deer range. Land in the range has been lost to development. Minutes of Board Meeting Wednesday, June 28, 2000 Includes 2000-01 Budget Adoption and a Decision on Cook (Gentry Loop) Page 13 of Page 28 HERB HARTMANN: I live on Sizemore Road. This area is not forestland. Mr. Watts has been told that in the past when he appealed the assessed valuation. Why can't you, through exemption, change it from F-2 to F-4, as state law allows this. I purchased my property before 1985; there is a real need to eliminate the 1993 date. It is resource land, but it is not forestland, because of the lack of moisture. LUKE: Do you feel that this determination should be made on an individual application? HARTMANN: It's a resource, and we know it's not forest, so the County should just change it. SWEARINGEN: We will keep the record open until Wednesday, July 5th, 2000, at 5:00 p.m. for written testimony. 6. Before the Board was Consideration of Signature of an Amendment to a Personal Services Agreement between Deschutes County and Maple Star Oregon. LUKE: I move approval. DEWOLF: I second. VOTE: LUKE: Aye. DEWOLF: Yes. SWEARINGEN: Chair votes aye. 7. CONSIDERATION of Acceptance of a Bid from Four Winds Co. for Furniture for the New Health and Human Services Building. This item was postponed until later in the meeting. Minutes of Board Meeting Wednesday, June 28, 2000 Includes 2000-01 Budget Adoption and a Decision on Cook (Gentry Loop) Page 14 of Page 28 Before the Board was the CONSENT AGENDA. LUKE: I move approval of Items No. 8 through 26, after pulling out Items No. 23 and No. 24. DEWOLF: I second. VOTE: LUKE: Aye. DEWOLF: Yes. SWEARINGEN: Chair votes aye. 23. Before the Board was Consideration of Signature of Resolution No. 2000-036, Adopting the Deschutes County Budget for Fiscal Year 2000- 01. DEWOLF: I move approval. LUKE: I second. VOTE: LUKE: Aye. DEWOLF: Yes. SWEARINGEN: Chair votes aye. 24. Before the Board was Consideration of Signature of Resolution No. 2000-038, Making Appropriations to the Deschutes County Budget for Fiscal Year 2000-01. DEWOLF: I move approval. LUKE: I second. VOTE: LUKE: Aye. DEWOLF: Yes. SWEARINGEN: Chair votes aye. Minutes of Board Meeting Wednesday, June 28, 2000 Includes 2000-01 Budget Adoption and a Decision on Cook (Gentry Loop) Page 15 of Page 28 CONSENT AGENDA ITEMS: 8. Signature of Order No. 2000-079, Assigning the Name of Goodrich Lane to an Unnamed Road in the Sisters Area. 9. Awarding a Bid to KN EXCO, Inc., for the Reconstruction of Intersections at Deschutes Market Road/Hamehook Road and Arnold Market Road/Rickard Road. 10. Signature of Resolution No. 2000-033, Establishing a Revised Policy for the Waiver of Solid Waste Disposal Fees. 11. Signature of a Personal Services Contract with Eco -Teams to Provide Recycling and Waste Prevention Education and Promotion. 12. Signature of a Personal Services Contract with The Recycling Team to Provide Recycling and Waste Prevention Education and Promotion. 13. Signature of a Real Property Lease for the Jefferson County Probation and Parole Office. 14. Approval of Funding Report to Renew Current Contracts and a Request for Permission to Contract with all Grant Recipients. 15. Approval of a Recommendation to Fund New Child Care Block Grant Recipients for 2000-01, and a Request for Permission to Negotiate Contracts with Same. 16. Approval of the Juvenile Crime Prevention Budget and Work Plan Adjustments Due to a Change in State Funding. 17. Signature of an Amendment to a Personal Services Agreement Between Deschutes County and Opportunities Unlimited. 18. Signature of an Amendment to a Personal Services Agreement Between Deschutes County and Habitat for Humanity. Minutes of Board Meeting Wednesday, June 28, 2000 Includes 2000-01 Budget Adoption and a Decision on Cook (Gentry Loop) Page 16 of Page 28 19. Signature of Order No. 2000-080, Transferring Cash Among Various Funds as Budgeted in the Deschutes County Budget for Fiscal Year 1999-2000, and Directing Entries. 20. Signature of Resolution No. 2000-030, Transferring Appropriations Within Various Funds of the Deschutes County Budget for Fiscal Year 1999-2000, and Directing Entries. 21. Signature of Order No. 2000-073, Transferring Cash Among Various Funds as Budgeted in the Fiscal Year 1999-2000 Deschutes County Budget, and Directing Entries. 22. Signature of Resolution No. 2000-037, Transferring Appropriations Within Various Funds of the Fiscal Year 1999-2000 Deschutes County Budget, and Directing Entries. 25. Signature of Order No. 2000-083, Amending Order No. 2000-072, an Order Transferring Cash Among Various Funds as Budgeted in the Deschutes County Budget for Fiscal Year 1999-2000, and Directing Entries; num pro tunc as ofJune 14, 2000. 26. Signature of an Oregon Liquor Control License for Elk Lake Resort. CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 27. Before the Board was a Public Hearing to Consider Adoption of the 9-1-1 County Service District Fiscal Year 2000-01 Fee Schedule. Chair Linda Swearingen opened the Public Hearing. There being no testimony offered, she then closed the Public Hearing. SWEARINGEN: I move approval of Resolution No. 2000-034, Adopting the 9-1-1 County Service District Fiscal Year 2000-01 Fee Schedule. DEWOLF: I second. Minutes of Board Meeting Wednesday, June 28, 2000 Includes 2000-01 Budget Adoption and a Decision on Cook (Gentry Loop) Page 17 of Page 28 VOTE: LUKE: Aye. DEWOLF: Yes. SWEARINGEN: Chair votes aye. 28. Before the Board was Consideration of Signature of Resolution No. 2000-039, Transferring Appropriations Within the 9-1-1 County Service District Budget for Fiscal Year 1999-00, and Directing Entries (Equipment Reserve). DEWOLF: I move approval. LUKE: I second. VOTE: LUKE: Aye. DEWOLF: Yes. SWEARINGEN: Chair votes aye. 29. Before the Board was Consideration of Signature of Resolution No. 2000-044, Adopting the Fiscal Year 2000-2001 Budget for the 9-1-1 County Service District. DEWOLF: I move approval. LUKE: I second. VOTE: LUKE: Aye. DEWOLF: Yes. SWEARINGEN: Chair votes aye. 30. Before the Board was Consideration of Signature of Resolution No. 2000-045, Making Appropriations to the 9-1-1 County Service District Budget for Fiscal Year 2000-2001, and Directing Entries. DEWOLF: I move approval. LUKE: I second. Minutes of Board Meeting Wednesday, June 28, 2000 Includes 2000-01 Budget Adoption and a Decision on Cook (Gentry Loop) Page 18 of Page 28 VOTE: LUKE: Aye. DEWOLF: Yes. SWEARINGEN: Chair votes aye. Before the Board was Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $1,637.51. LUKE: I move approval, subject to review. DEWOLF: I second. VOTE: LUKE: Aye. DEWOLF: Yes. SWEARINGEN: Chair votes aye. CONVENE AS THE GOVERNING BODY OF THE 4-H/EXTENSION COUNTY SERVICE DISTRICT 32. Before the Board was Consideration of Signature of Resolution No. 2000-046, Adopting the 4-H/Extension County Service District Budget for Fiscal Year 2000-2001. LUKE: I move approval. DEWOLF: I second. VOTE: LUKE: Aye. DEWOLF: Yes. SWEARINGEN: Chair votes aye. 33. Before the Board was Consideration of Signature of Resolution No. 2000-047, Making Appropriations to the 4-H/Extension County Service District Budget for Fiscal Year 2000-2001, and Directing Entries. DEWOLF: I move approval. LUKE: I second. Minutes of Board Meeting Wednesday, June 28, 2000 Includes 2000-01 Budget Adoption and a Decision on Cook (Gentry Loop) Page 19 of Page 28 VOTE: LUKE: Aye. DEWOLF: Yes. SWEARINGEN: Chair votes aye. 34. Before the Board was Approval of Weekly Accounts Payable Vouchers for the 4-H/Extension County Service District in the Amount of $239.54. LUKE: I move approval, subject to review. DEWOLF: I second. VOTE: LUKE: Aye. DEWOLF: Yes. SWEARINGEN: Chair votes aye. CONVENE AS THE GOVERNING BODY OF THE BLACK BUTTE RANCH COUNTY SERVICE DISTRICT 35. Before the Board was Consideration of Signature of Resolution No. 2000-048, Adopting the Black Butte Ranch County Service District Budget for Fiscal Year 2000-2001. LUKE: I move approval. DEWOLF: I second. VOTE: LUKE: Aye. DEWOLF: Yes. SWEARINGEN: Chair votes aye. 36. Before the Board was Consideration of Signature of Resolution No. 2000-049, Making Appropriations to the Black Butte Ranch County Service District Budget for Fiscal Year 2000-2001, and Directing Entries. LUKE: I move approval. Minutes of Board Meeting Wednesday, June 28, 2000 Includes 2000-01 Budget Adoption and a Decision on Cook (Gentry Loop) Page 20 of Page 28 DEWOLF: VOTE: I second. LUKE: Aye. DEWOLF: Yes. SWEARINGEN: Chair votes aye. CONVENE AS THE GOVERNING BODY OF THE BEND LIBRARY COUNTY SERVICE DISTRICT. 37. Before the Board was Consideration of Signature of Resolution No. 2000-040, Transferring Appropriations Within the Bend Library County Service District Budget for Fiscal Year 1999-2000, and Directing Entries. LUKE: I move approval. DEWOLF: I second. VOTE: LUKE: Aye. DEWOLF: Yes. SWEARINGEN: Chair votes aye. 38. Before the Board was Consideration of Signature of Resolution No. 2000-050, Adopting the Bend Library County Service District Budget for Fiscal Year 2000-2001. LUKE: I move approval. DEWOLF: I second. VOTE: LUKE: Aye. DEWOLF: Yes. SWEARINGEN: Chair votes aye. 39. Before the Board was Consideration of Signature of Resolution No. 2000-051, Making Appropriations to the Bend Library County Service District Budget for Fiscal Year 2000-2001, and Directing Entries. Minutes of Board Meeting Wednesday, June 28, 2000 Includes 2000-01 Budget Adoption and a Decision on Cook (Gentry Loop) Page 21 of Page 28 DEWOLF: I move approval. LUKE: I second. VOTE: LUKE: Aye. DEWOLF: Yes. SWEARINGEN: Chair votes aye. CONVENE AS THE GOVERNING BODY OF THE REDMOND LIBRARY COUNTY SERVICE DISTRICT. 40. Before the Board was Consideration of Signature of Resolution No. 2000-052, Adopting the Redmond Library County Service District Budget for Fiscal Year 2000-2001. DEWOLF: 1 move approval. LUKE: I second. VOTE: LUKE: Aye. DEWOLF: Yes. SWEARINGEN: Chair votes aye. 41. Before the Board was Consideration of Signature of Resolution No. 2000-053, Making Appropriations to the Redmond Library County Service District Budget for Fiscal Year 2000-2001, and Directing Entries. DEWOLF: I move approval. LUKE: I second. VOTE: LUKE: Aye. DEWOLF: Yes. SWEARINGEN: Chair votes aye. Minutes of Board Meeting Wednesday, June 28, 2000 Includes 2000-01 Budget Adoption and a Decision on Cook (Gentry Loop) Page 22 of Page 28 CONVENE AS THE GOVERNING BODY OF THE SUNRIVER LIBRARY COUNTY SERVICE DISTRICT. 42. Before the Board was Consideration of Signature of Resolution No. 2000- 041, Transferring Appropriations within the Sunriver Library County Service District Budget for Fiscal Year 1999-2000, and Directing Entries. DEWOLF: I move approval. LUKE: I second. VOTE: LUKE: Aye. DEWOLF: Yes. SWEARINGEN: Chair votes aye. 43. Before the Board was Consideration of Signature of Resolution No. 2000-054, Adopting the Sunriver Library County Service District Budget for Fiscal Year 2000-2001. DEWOLF: I move approval. LUKE: I second. VOTE: LUKE: Aye. DEWOLF: Yes. SWEARINGEN: Chair votes aye. 44. Before the Board was Consideration of Signature of Resolution No. 2000-053, Making Appropriations to the Redmond Library County Service District Budget for Fiscal Year 2000-2001, and Directing Entries. DEWOLF: I move approval. LUKE: I second. VOTE: LUKE: Aye. DEWOLF: Yes. SWEARINGEN: Chair votes aye. Minutes of Board Meeting Wednesday, June 28, 2000 Includes 2000-01 Budget Adoption and a Decision on Cook (Gentry Loop) Page 23 of Page 28 RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 45. Before the Board was Approval of Weekly Accounts Payable Vouchers in the Amount of $383,352.87. LUKE: I move approval, subject to review. DEWOLF: I second. VOTE: LUKE: Aye. DEWOLF: Yes. SWEARINGEN: Chair votes aye. 46. ADDITIONS TO BE AGENDA 46 a) Before the Board was Consideration of Signature of an Amendment to a Personal Services Contract with Visual Thinking, Inc. for the Production of "Inside Deschutes County" Video Newsmagazine. DEWOLF: I move approval. LUKE: I second. VOTE: LUKE: Aye. DEWOLF: Yes. SWEARINGEN: Chair votes aye. 46 b) Before the Board was Consideration of Signature of Order No. 2000- 084, to Transfer and Distribute Certain Monies from the Land Sales Fund. LUKE: I move approval, subject to review. DEWOLF: I second. VOTE: LUKE: Aye. DEWOLF: Yes. SWEARINGEN: Chair votes aye. Minutes of Board Meeting Wednesday, June 28, 2000 Includes 2000-01 Budget Adoption and a Decision on Cook (Gentry Loop) Page 24 of Page 28 46 c) Before the Board was Consideration of Appointments to the Project Impact Steering Committee as Follows: Randy Carlton, Carla Wigle, Michael Fisher, Marty Betsch, Charlotte Gilbride, Gary Marshall, Tom Fay, George Read, Wayne Rowe, Gary Peters, Dick Johnson, George Chesley, Frank Pennock and John Schaffer. LUKE: DEWOLF: VOTE: I move to amend this list to add Commissioner Swearingen and Commissioner Luke to represent the Board of County Commissioners on this committee. I second. LUKE: Aye. DEWOLF: Yes. SWEARINGEN: Chair votes aye. 46 d) Before the Board was Consideration of Signature of a Personal Services Contract between the Humane Society of Central Oregon and Deschutes County. Mike Maier, County Administrator, explained that this is the annual contract for fees, which can be cancelled if necessary. There has been an addition of $6 per day for boarding fees for cats if they are required to be impounded due to court order regarding disputes or domestic relations situations. SWEARINGEN: I move approval LUKE: I second VOTE: LUKE: Aye. DEWOLF: Yes. SWEARINGEN: Chair votes aye. 46 e) Before the Board was a Decision on Appeal No. A-00-7, File No. MP -00 - (George Cook/Gentry Loop: Appeal of Hearings Officer's Denial of a Partition Application). Minutes of Board Meeting Wednesday, June 28, 2000 Includes 2000-01 Budget Adoption and a Decision on Cook (Gentry Loop) Page 25 of Page 28 SWEARINGEN: We have received a letter from the Fire Marshall. LUKE: Is there a cistern on the property? GEORGE COOK: Yes. TRACY WHITE: It is important that both the Road Department and the Fire Department sign off that the required improvements have been completed prior to allowing any building. LUKE: I move to reverse the Hearings Officer's denial of this application, allowing it to go forward with the conditions needed. DEWOLF: I second. VOTE: LUKE: Aye. DEWOLF: Yes. SWEARINGEN: Chair votes aye. 7. Before the Board was Item No. 7, Consideration of Acceptance of a Bid from Four Winds Co. for Office Furniture for the New Health & Human Services Building. SWEARINGEN: Should we allow this bid to be opened, or should we return it? LUKE: We need to know when they actually showed up with the bid and what they were told. It is very clear in the documents where they should go. MAYEA: Minutes of Board Meeting Wednesday, June 28, 2000 Includes 2000-01 Budget Adoption and a Decision on Cook (Gentry Loop) Page 26 of Page 28 It was due at 4 p.m. A staff member of the clinic on Greenwood called to say someone from Four Winds was coming back here. They had apparently gone to 1128 NW Harriman, across the parking lot, and were sent from there to Greenwood because that's where Christine Thornton works. Because they had been here, and sent elsewhere, I don't know how to handle this. LUKE: The address is very clear. They went to the wrong building. We will not open ourselves up for a lawsuit from others who were here on time, since Four Winds did not follow instructions. MAYEA: The paperwork also clearly said to return documents to the Board of County Commissionersoffice, and this company delivers things to this building all the time. S WEARINGEN: It was not on time, so we are compelled to discard it. They should know better. I don't want to open it. LUKE: Based on the information presented to us, I move that we don't accept the sealed bid from Four Winds Co. SWEARINGEN: I second. VOTE: LUKE: Aye. DEWOLF: Yes. SWEARINGEN: Chair votes aye. Chair Linda Swearingen adjourned the meeting at 12:20 p.m. Dated this 28th Day of June 2000 for the Deschutes County Board of Commissioners. Linda L. Swearingen, Chair Minutes of Board Meeting Wednesday, June 28, 2000 Includes 2000-01 Budget Adoption and a Decision on Cook (Gentry Loop) Page 27 of Page 28 ATTEST: Dennis R. Luke, Commissioner Tom DeWolf, Commissioner I certify that the above is a true and accurate record of this meeting, as saved in the Board of Commissioners' Word files, of the Deschutes County Board of Commissioners' meeting held on June 28, 2000. This record was completed subsequent to the presiding Deschutes County Board of Commissioners' tenure, and signatures of the Commissioners at the time of the meeting are not available. ee (5X-keit_ Bonnie Baker Executive Secretary Minutes of Board Meeting Wednesday, June 28, 2000 Includes 2000-01 Budget Adoption and a Decision on Cook (Gentry Loop) Page 28 of Page 28