2016-368-Minutes for Meeting June 01,2016 Recorded 7/8/2016NANCYUBLANKENSHIP, COUNTY CLERKS CJ 7416.368
COMMISSIONERS' JOURNAL 07/08/2016 11:19:38 AM
01111111111111111111111
111 III
2018-388
For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora
MINUTES OF BUDGET MEETING — SOLID WASTE DEPARTMENT
WEDNESDAY, JUNE 1, 2016
Allen Room, Deschutes Services Building
Present were Commissioners Anthony DeBone, Alan Unger and Tammy Baney.
Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy
County Administrator; Mike Maier, Jimm Burton and Bruce Barrett, citizen
members of the Budget Committee; Wayne Lowry and Loni Burk, Finance; Timm
Schimke, Solid Waste, and Phil Henderson, Public.
Meeting minutes were taken by Natalie Jones.
Chair Bruce Barrett opened the meeting at 10:50 a.m.
Mr. Schimke gave a general overview of budget — revenues are up 8% from last
year. Expenses have increased 20+%. Reasons for this include DEQ increased
disposal fees, difficulty finding vendors to grind wood waste (which is not being
used as a fuel source any more), the recycling market is down and costs are up, and
the cost of sorting and hauling to Bend is not offset by revenues.
Despite these increases, transfer reserves are about the same. Most of these
accounts have expenditures each year; however, they are losing some ground in the
overall balance. Timm said it is unsustainable at the current level.
The group discussed the disposal statistics handout.
Minutes of Budget Meeting
Wednesday, Junel, 2016 Page 1 of 4
Reviewed was Exhibit "B", Revenue and Expenditure Forecasting model, for the
expected life of the landfill through 2029. Timm said that in FY18-19 he expects
to have to build a new cell, with 4% growth and all other aspects staying the same;
the fund would go into the negative in FY18-19. Page 2 showed that with changes,
they would not go negative until FY 21-22. Page 3 showed with they must have an
8% increase to avoid going negative. Page 4 showed that with 3% inflation of the
average tip fee, costs could be covered.
The Negus Transfer station needs to be upgraded due to use, and capital will be
needed. Some improvements were added at the SW station, but just repairs were
done at Negus, i.e. the flow was updated and yard debris was moved to one side.
This makes up about half of their usage. Timm said that Negus is heavily used all
the time and something will need to be done soon.
Some money will need to be allocated to look at alternatives to filling cells. The
landfill will be full in the near future and there is new technology out there that
does not go into the waste stream. Timm said we will always need a landfill, but
with new processes for incoming waste streams and reduced volume (by 75-80%);
this could extend life of the landfill by several years.
Someone asked about the last page of Exhibit "B", where the landfill could
continue to FY30-31. Timm said that the last increase of fees was $5.00 in 2010.
With an increase in services and with a cost increase, the landfill's life could
possibly be extended.
Mike asked how Deschutes County compares with other like entities. Timm said it
is low. The cost is $75-$80 in Portland. Timm said that the last estimate was done
in 2009, as growth was exceeding capacity. With the recession, the number was
revised to 2029. With recent growth, the capacity has moved closer again.
Mike was fine with a rate increase. Timm said that he had not incorporated an
increase into his current budget and it would take time to implement. The gate rate
could go up as early as July 1, 2016, with increases to franchise collectors on Jan 1,
2017, or a bulk change January 1 or July 1, 2017 could be implemented if Timm
got an okay to move in that direction. Tammy said she would like to see numbers
on this. Timm thought maybe a small increase now of $5, with another in 5 to
7years, would work.
Minutes of Budget Meeting Wednesday, June1, 2016 Page 2 of 4
The group was comfortable with Timm projecting costs without a third party
consultant's input. Tammy would like to ride as long as possible without an
increase and look at new technologies. Timm said the last consultant laid out three
increases over a 10 year period. He said they did this, and it put almost $14M in
reserves. This carried them through the recession. Reserves are at a low, and an
increase now would help to build those up in case of another recession in the
future. Additional funds might be needed to implement new technologies as well.
There may be other opportunities where our capital cost would be low. Timm is
hearing more options where capital would be required, possibly $7M. Tom
suggested looking at a range of items and maybe waiting for the price of gas to go
up again, or have an agent of record to bring options to the County for
consideration.
Tammy asked about the rolling seven year contract. She said they have not done
an open process since she's been here. Timm said they had never been put out to
bid; they utilize the franchise ordinance and the four existing companies. He said
that in the mid -80's they went to the seven-year term due to the life of equipment.
If they were going to go out for bids, they would have to give notice that in seven
years the bid would happen. Tammy thought we had a business responsibility to
go out. Mike asked why go out for a bid when we have reasonable prices, low
complaints, and good service.
They thought maybe a highbred to an RFP could be used for this purpose or they
could articulate why we aren't doing a bid. Tony suggested a talk regarding this,
along with the three opportunities Timm suggested earlier. Mike suggested it
would have to be done in cooperation with the cities of Bend, Redmond, and La
Pine to have them all together in the bid. Timm said that the City of Bend has
discussed it several times and the system has never been changed. Tom suggested
that the County set this as a 'to do' for next year.
They discussed past efforts researching the possible opening of a new site.
A final discussion of a $5 increase indicated that this equates to $12/load versus
$11/load. Timm suggest this would help, and they should look at this again in five
years to assess needs. $5 will be put on the list for recommendation to the Board
on Friday.
Being no further discussion, the session ended at 11:45 a.m.
Minutes of Budget Meeting Wednesday, Junel, 2016 Page 3 of 4
DATED this 6 Day of 2016 for the
Deschutes County Board of Commissio rs.
ATTEST SIGNATURES:
67fruA-Alu
Recording Secretary
Minutes of Budget Meeting
Alan Unger, Chair
Tammy Baney, V e Chair
Anthony DeBone, Commissioner
Wednesday, Junel, 2016 Page 4 of 4
BUDGET COMMITTEE AGENDA
Wednesday, June 1st, 2016
9:00 AM • Reconvene the Deschutes County budget meeting
9:00 - 9:30 AM Fair and Expo Center (Funds 617-619 and 601)
• Introductions
• Budget discussion; Special Requests 14/428
9:30 - 10:00 AM County Assessor's Office (Fund 001-02)
• Introductions
• Budget discussion
10:00 - 10:15 AM Break
10:15 - 10:45 AM
10:45 - 11:45 AM
11:45 - 12:30 PM
12:30 - 1:00 PM
1:00 - 2:00 PM
2:00 - 3:00 PM
3:00 - 3:15 PM
County Clerk's Office (Funds 001-05. 001-06 and 218)
• Introductions
• Budget discussion
Solid Waste (Funds 610-614)
• Introductions
• Budget discussion
Elected Officials Compensation Committee
(Lunch - Discussion)
Natural Resources Protection (Funds 326-327)
• Introductions
• Budget discussion
Road (Funds 325. 328-340, 465)
• Introductions
• Budget discussion;Special Requests 14/427
Community Development (Funds 290-303)
• Introductions
• Budget discussion; Special Requests 14/422
Break
Program
Budget
Tab/Page
4 / 161
4 / 131
4 / 137
4 / 185
4 / 181
4/168
4/145
Page 1
ggt
c 3 c
C C C
d a d
R 7
pW m fD
gad
01 m
a
0
a
S V V OO M f0 W W W r�Vpp V O M 4
O Pa v VCO
0 O1 A W f0 V
T00 VS008850 tO 0Opo�tO�l V
+ola
O (00 (0 0 W A 0 W V V A 01
0000P -'P -'50S05050.7
pp yip
....c.o. mo
O W-. o 0-. 00 (0 o
W V 0 f0 0 - O 07 O <0 m V -4 00
4D to o OpA� 01 yp tpn V -0.11 0 '4.1 pyp O
W o W .1+ V OD t0 o V A AW V W
io.0.500aorvo(�0(0�Oh 0W0wOo
A 8 2 W FNOJp No
a
}V Of0 tp�p NN �j ppppl OD t,�pp
00 m T 0 N 0 N N A W V N
pp
Oso NNNN W — O O(0-�O
0vai. i0 V
N 00 N 0) V 0) 01 N A VNW"y0 A -+ 0D
N L N W W 0 W A N N W O O+
y+y �tl0111 OVV O G mpmy U011 Dap
ODAN0O1 W+ V W O0 V OD AOOD
/y3� ppp0pp�� �• (9 W A O1 U1 (0N11 A �Np N 0 O pO
O I A W r T 8 j g O O W E N
i
0p0� NA01T W V W V AA .)�pWp0
(T V CO0O W t A�pp 0 W 41 O '<0C
eN 0Ol . W o -� W
P1
r W
jg O N A W Q+ p p Ol �Ap A (— W O
tW0OD0) fT t(000 W A V W 11p O1CV al
♦ 0 -+ N N AA V 0� W..
i pN 0
Ai f0 f0 -+ j W A W W N -. 0 0 1 O N
N pp�o"0"1A� ApN 00:4 �p OC, (� 0_
ao 11 g3 WNOBNUNtON �ac
J m
01 CO W 07 O O + CC.
1D CO .pV OO pO 0 1
v 0D OVD cc! -4 O 4 j V co 0 V S 10 6
ee CO co A0
4p�y W 0D (000O0(0 (0(0Oo �Vp m0
V+ NNN V (00 N Of W N A .0 O
ee
ate
ee
00
ee
0 0 0 0 e N
o e
00 f0
ee
agg
gm. .0133
33
E. C N O
d
222g -K1§
„3a
ago-o=0,
e9
00OoD10y0t00 O�ypppOy ;000D00App/ pVp OD O
CO CO
O A CO N N W CO tN71 V N±
a p p
Nq01O-,50O10ST:I0O!001p 0D V Vp
IP N O V Q N
[V7aNO NfN710 PO �
0 CO CO O-+ 00!O CO V!D tt
s0� ▪ v o j s�p v yW 01 0D .m0
1001N CO 01 W W OD C1fO NP
p
0▪ 00(3• pp - N N - SN ON 0 -4 0 ±
N.o W NvO+00 N+4j O71 A
���An,N NA pW ro.at0pOpDlati
pppp
.+ t�
N 0) W 0D 0 p
01 0! W - 01 v
031.,).“0
pVW Of
A
00)0.4
em
0 0
a t.7:8214
.a
O 0D V - s
eeoem
C00,V WNA WXI
zmo D
MT
Xlm
MZ
OC
CM
MO
C Z
to
WP m
§3
33 333338
▪ w (0 0)
IR --ggIs
rfil - 3W;
t ostw3s
§i
.33
81' m
1 m
w
31
m �+
m �_Zt w 25
„`3138
• mm(n op1
8 V V V W 0 8
33 333-33s
Epi r
O W
8O WV
O 1
8
m
8
8i
8
8
� N �
W
0..-4P•
gAgyg� 00
N N
V O
W
W W i
N N A _
&1F,hh8
N N W N
Ma8
IE IIV//s
g �
S 3
8!
O m
W A 0) (WCC rnp
22 N O O
N 50 A
112,333
V V m m O s
0
`4
a
14
np+
N
8
W W W N
N -•010
0 0
0
0-0
00
00
00
00
0 0
N
F 0 0
N i
N 00
8
8
00
0-4 ONi1N1;A o
mV 017(AW
N-+0(00-1
g_6. O
log§
33 ,g
`i0 §§
�N q
(i ' W O
1pC �8
g0.3„3
��wwpppppop0p
W'> O W O
'18 a
V• O
A W O j OO
rg'33g3
� O
8
88
33
83N y8
d J V
A w W
fig�?i QQ
8.4
320
3,3
343
W
O O(�1 OS
N W O
tig
W
3 3
O W S
V 25 Q$2
1 a0
3330
33.338
A
8.W
N
O
8.
S
2
9
0
_lr
co
_1VT +O
333
W
13
ivit N Q
$IS
,4,!fi
333
4. N NN
Ogg W Q5O�
S$w8
ntiY
pg8$§
3-3333
V V dl
b N N m, O
m0
�w(W(� pa v�
!O N_O mW
V
V
8
w
to, Agtl!
QQ A N
3 33333
A N
to
(Vii O pV A
a N
3 80$88
i1n1 m (fig'+
T
0
8.
Ow
�(pp mm ll 1pJ �p 0'
N__QVli J r Q Og Ol 9q O! F
$ 1 25 0$ o f argr' u
ON
WS9
St P8��8
N • 3 p+ O
33333
0
•0
O �3 0.
N m i I E R N
+ S
2i A3. 25 fps pQ a
-1.4§ �(T N ({ptT §
p
333
�
W W 8 O '33333
pp A
-LI
O�_
5WoR
N
Mil
3.W W
N (fpD 0) m (~o m
w
O
ymx
Or02 rr.
mx
'0
zz
0-1=
mom
o
OD 9
0
05
r
0
"O g V 0)N A W
oz m0O�c<A
zmO
dO mglimOm
czim C z" -m
m
m AZ_iv
-C6) CRCI cram
z Ay mnm
Z
C
CITIZO 400
M fA > A
"m
3 So
(suoj) SMOld 31SVM
SiN3W321111O38 3f1N3A3M
0 W
gV
W W W N N N N N N N N N N—
N+OtO W V Of tnA W N+O)O
O m
88 (Spp 8 g
. T
5.71
g
mi6$Wg Pd
N NO r5 �j p�
§; W % W 0� V O O+
$$$$s
E a
8W
Et
N h
A
W N 55��
giVal§
91
W W N
eyp.�1
g; 0
+ +qrn
O �l f0 N rnp OMEts
0 O
v'O
00
00
00
0 O O
V 00
AA W A
$er 717h $ g
pt�
8 p 0 v V OpppC�O m B0tpn� V
+ O O O
A O jjffii tAOO
EN ”Ail; W
N N
ER ip of pCp� mpg $
8
O N N N t/� O O +
In AA A
E;Mg;
$e ;Wi$$T
W 9 V•
N
8Hum;§
Eg ;MET
a
z
N
N03
E
0 0
!OM
0 0
00
W V 0l N A W
N -,0t000 V W CTA WN-,
Dyi
D C
Vm m Vv' v ro C cavi 0 p v ovA3v•^
cc 0 y 0 c r cQ m c°p Dv
'g S g6 2 -.• S coIdo R3 g M ri m�'kim
tro
'a m 0 gS m lIF m m p EF�ypo
73c -I a�+5 T C n� _ Z'� _ m 2
C i g1�3.
mas W.c m S.m•°m FTc>>c�v DAn'�i< v m
c c $'n �c $a e,�3.om y m 3
iQ� vlig 11R6m C 8,-§i§ Mm z m mm
m 3 m c gg'c �•Dncg'ci.01�ii6ifci 3$0
AO a'T 3 g' >>�
Z ii
1 51
w a S
w^
4'N
(
p�3
V O
$
o
O
taagag
O ;M E E
V
00
V V O
Eci$
V;O G
0o'8aN
W.+ r
D„O W N
X10 ni
a0 •`�8
8w25
N N O O 8 O
IP 0
§
IWC§
w§
X80
EstA
O O O
Ssitp3$
wg8$
i O
ii
N V $
W O
S
O tD O
?LA;
t E 8
A to V
(p
�f � W 8�
<n E O $ O
N
SDD p � A Op
O A N W O
W N
gas
PP W
NN 0.
§$SP,
VW(JJ 11 Nt�D� 55llJ� WHMIO
fO W W Y Y•
23-3-g
OI O
-i�%d$t$
P
Y
e
OI
App �Np
omc�ta"bo"
0t�,� 00> App
N A 0 N
J A A A V
�N�pp t8+Vp!J
o N O V A
0
co
0 O
a
0 O
r
lip O
aN
Yiwtmti
V J W
N 0Npp W W t0 -W+
57a9' A N
Elgigt
$ $Nro5-I
O
.:PLN
& tNgtS
0 o a
A PN10t gsgt481
0 OO�jj ((nn yPN
t Vintnn
711
PN
HEER
;a lwa is
O N O t0 N
0 O PP
i3oA
m5
vm
r40
Z C
41
71*
0 y
a9
o
zp
3�
0 3
A A
1W W W ) W W
-O 00 V0U0A W
npz Art1.00vm<A
zO myrmm0�0`
z m
�m mm A m
-00 Cm cmm
A 700 mymm o
< mo X C =
Am z --< m v
m v• vi� z 4,
1m 6
P
v
0
PP mir8GO
N A
t
U
O
+E §
•
op
o 0)
PP
;;
•
15 5E
88 •gym
to
8A °OER El
13 'Et
EfEE
pA� :1 Opp NIl�
T VO O V
X308 0
m
fap Qp�
U V O
WgE8
W
m
8
E
0
M8 8
N + N
5,I0§§8
N N N
ER $REE08
N N W N
I8
o§ EEVEE8
8O WI�
fi
W W N
tD m O m
$Hh
r.;1
t182§ N N N
SSEEE
8E REERE8
8
0
44
.16
9LL'9L9'bt S96'LCZ'll
11
N
8
8
A
8
8
W W W N NNN NNN N jN� -+ j
N -.O W mJTtTA W T8W OVOWaW Nj0<o0,-)
O
O
O
O
O
O
O 0
00
0 0
00
O O
00
y♦
00
,ac
m o gpPc r me Dn z
cQ C ;y �-r ,c a3 0. b N
vo m to� 1 m
gm
—m z c O ��o m 2i z m
m2 -i 'm C a2 c °4 ° m'In
mill FR �nn3nP :cfm=�<
MAO
oN z 2E.=/c, Qy o m
'nAo' v �< m y� _
M m m o M eo °c` m i v
@m@ t�qq z
I�m3m 'mP iii 3)3EW
1361210 Am'-n =3' 410 s,
2a�m
a. rig
N N
8'
O
8
0
O
N
3
O
40
0
O0
8
40
A
e
4.38
E
-
O O O
O
gW�
ERE
GO
0
40
8
E
V
4)
00)0
S
O
88
zig
gN
w A8
IY GVO O
N•r.�
+ y) Qy�
owE
8
04
O
Ww
O
$
EIEE
5-j4
8
p8
O
5
E N • 1 +
GRE
8
8
EERE
iO 8
glAn
W A A
§ri§
4)
6)&1. e
�Ipp ff..,� (� {ppIil88
m 0 pp 0 O R O D m G +
EgE 1E50E ElE
hE
i 5E
O8
0 01 O
N OI O
ESE
gtE
'ERE
ERREE
NN
Enn
LI N N
a
mN _m op i0
NFAaA
EPA E
+
FC g W o N
6) (444I')'
O n
T.
O
6gM
m F R O
0 a
O • I*
a
V A N
N §3HE)E
• ANN
8 ▪ 82:182
' grww
J W A N
1 N W N W VW
iW A N
• Zi?$N '
u
iOp 6yI6.� oNoI�
A O N a V A
A WN
V AAA J
A
co
3b
a
r
iom
A N
yN ppI V m
5 JR5gE
ERR4Em N
n m O A
4.1s)
50
8 8 8N A 4f NA V N N
0
i
V
61-B1. Ad 9l -LI Ad
t
14
T
i
40
0. NW1E EEfi
O �I mp �Npn W
N L N
f mw
A
%.
zm
m=
Ci
DC
2(g
,O
e
m
z
O m
CO W
MG 9
0> W
A
E z
Zp
o
g3
m
r
O
8
a
+ O V N A W
"008
25 tC122g
06 g (0 pg�
80 O op G -y o8 N 3
O W + O+ N A O N •� E
EA
8 f
pe NNN
O N
C N
ig
O W �NN
EE
00
20
.T
O 0
?0'0
N
fflliiVN
q
N N N
N
RA
NN !N✓
N N
8.741
4.21mm
E00
ffEs
. (1,1 A
00 g
HH E gEas
S N�pp 8A; N mp A
O V N N . J� O m 1m1
k `2 ONO!Zi OINAW
O
0
O
0
O
O
O
100
m MIS
at sari
W 8X
V V O
$ W O O W s O e
0
V
Ws' ws'Iz
O
V
4
A !Z,IX AAm L OI
8 m 0 0 2+ 0 4.
t
00
00
0 O
OBDODVW(TAW N-+O�00 4 O) NAWN�
O 8
IP
r O
c c D iw O�c m e 0
(�/J m m m A m m O
•s C �c o" g�i -i ffly O
m 3 o m a- — ,,-. m imp z �
�X s N �Q,g m m m m� � O
I3 m -s" C ` z mE 0500 _ m z Q` If, sf,
71,3.5' -g-'73 g3ac.z coi-aa X33 71 N
d » m m= miv mm '1 mAZ io N g.
SI -21
g gg 5 m >>.z2.5-2
5. °gym ZO mm .:0 ?.mm
co 0 s 0 a
Er ti
ORE
3" N
$O 00
O
4.
i218
V-4
A W
EE
as g
.g
N
m
O V IW
8.4
EEE
O
X08
f O
O O
f§ W
8$
VN O
NA 8
eg
gO
eg
1E
geg
EEE
8
8
8
g
N + O
O + bg
WO
y 8
N
80
ras
N
o:sa
flEla
00 w8
2N
0$
4.0
A
gtg
IgE
a
Etg
O E O
N
Rtg
"E
D � O
2.1 O
EEE
ot§
8� N NN
8O �tWpp pG
O + O
NNyO
8O
O J O
geg
EEE
{J S8
8
EEEE
100N54.$
N A O
0)088
5 3 S A O
Frig§
IEEE§
Nui SBH
O� O� O tN11 N
NN
Jy
W
8
8
� O
.00
§C10. §gym, .
v A
Nl
�E.N
V
(bi
W
W
8
OCO NtO 55��
a N
�0.$�
1141tfg
W
A N
qpp N
N w V A
N W
tg
A N
glfgE
En
V �
O W N O!
F i00f0
o QOM
h & 0mL=0
tNi %IEE
NP
00EIW
glEEE
ECM
fd§IE
Ag;
iAEa.a
NWWU(�
W U N m
O1+
tl*0E
r
AN
8
8
8
0
T
E
{