2016-373-Minutes for Meeting June 29,2016 Recorded 7/8/2016'vvvvv ®v.�.r.Y
DESCHUTES
NANCY BLANKENSHIP,FCOUNTY CLERK
OS �J 7416.313
COMMISSIONERS' JOURNAL. 01/00/2016 11:20:19 AM
IIIIIIIIIIIIIIIIIIIIIIIIIII IIII
2016-373
For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, JUNE 29, 2016
Present were Commissioners Alan Unger and Anthony DeBone; Commissioner
Tammy Baney was out of the office. Also present was Tom Anderson, County
Administrator. Attending for a portion of the meeting were David Inbody and
Kacey Burgess, Health Department; Whitney Hale, Communications; Peter
Russell, Community Development; David Givans, Internal Auditor; Danielle
Fegley and Kathleen Hinman, Human Resources; and James Lewis, Properties.
No other citizens or representatives of the media were present.
Chair Unger opened the meeting at 1:30 p.m.
1. Discussion of Recommended Changes to Deschutes County Employee
Benefit Plan.
Kathleen Hinman reviewed the Plan's recommended changes, as presented to
EBAC. The benefit consultants have been working on the plan with them.
They feel there should be a change in the PPO. Last year this was done to see
an increase in saving and have a larger network and provider access. A year
later, they did not see the excepted savings. Part of this has to do with claims
distribution, as there were some high ones this year. Also, there was a change
in providers in the Aetna network; they have lost some of them. The plan was
to increase or maintain the provider network.
Minutes of Board of Commissioners' Work Session
Wednesday, June 29, 2016 Page 1 of 6
First Choice includes these providers, and has grown its network. There will
need to be new ID cards for everyone if this change is made.
Stop loss was changed while they were looking at the options, which will be
broadened. They identified Sunwise Financial for this, as their rates are better
and there is a refund option.
The dependents audit is going to be done during open enrollment, with a third
party. This will be provided to all employees for input. By the end of the year,
they hope to have employees substantiate their dependents on the plan. Mr.
Anderson asked how they will know the employees have seen this. Ms.
Hinman said that it will be mailed to all homes, will be on the website and
provided at the departments through meetings. Employees will be required to
return the information in a timely fashion.
They really need to have what the State defines as a legal spouse. There may be
ways for employees to access this information through records searches.
Commissioner DeBone asked if there are actually extra dependents being
claimed, and Ms. Hinman responded that there are. This is a fiduciary
responsibility of the County. Ms. Fegley said there is a lot of risk if someone is
not officially a dependent.
Chair Unger asked about those who are living together, but are not married.
Many of them are committed to the relationship. There must be ways that other
areas have dealt with this, and he wants to be fair. Commissioner DeBone said
there need to be clear lines, and he sees this as being very separate. Chair
Unger would like to see more discussion on this issue.
Ms. Hinman stated that there are State guidelines. There have been large sums
of money paid out that should really be the responsibility of the employee. The
Affordable Care Act has requirements, too, relating to identification. They
have found 122 errors in the County system. Mr. Anderson wants to be sure
people are clear on the documentation that is needed.
Ms. Hinman talked about retiree COBRA rates. There would be a 9.3%
increase rate with this change of providers; compared to 14% if they did not
change.
Minutes of Board of Commissioners' Work Session Wednesday, June 29, 2016 Page 2 of 6
There is a new pharmacist, since Ron Alvig retired. Nathan Rouse is the new
pharmacist who starts on August 1. He is excited about the model being used.
There is a vacancy in the DOC as well. They have looked at a couple of
different staffing models. Appointments are getting behind at this point.
Ms. Hinman is working with Medcor on options. It could remain the same, or
the second option is that they could replace the position with a nurse
practitioner or physician's assistant, which would increase the number of
appointments available by 60. There would still be physician oversight.
The need for an actual physician is very low and usually involves a medical
specialist. They can work with members to fmd a more suitable physician.
Another option is having a doctor present for part of the time. However, there
is not a lot of interest from doctors for part-time work of this type.
They think the second option is the best way to address capacity needs. Mr.
Anderson stated that it is significant that they reached capacity, as that is an
important milestone. He feels that being able to increase availability is
important.
The Commissioners were supportive of the second option.
DEBONE: Move approval of the overall recommendations as stated.
UNGER: Second.
VOTE: DEBONE: Yes
UNGER: Chair votes yes.
2. Other Items.
David Inbody and Kasey Burgess presented a grant application relating to a
referral coordinator to help with outreach, referral services and education to
provide better client care. This will help with the movement toward a shared
community health record in the tri -County area. Administrative staff tries to do
this work, but it is difficult for them to do this properly on top of their normal
duties.
Minutes of Board of Commissioners' Work Session
Wednesday, June 29, 2016 Page 3 of 6
Chair Unger asked who else would be applying for this grant. Mr. Inbody said
that most of the local agencies see the value and assume Deschutes County
would be the applicant. Some organizations have referral teams. This would
not just be the County's, but part of a regional plan.
Tom Anderson asked if this is a County position. Ms. Burgess stated that as a
pilot program, it would best be imbedded in Deschutes County. After that,
Pacific Source or another provider may end up being responsible.
Chair Unger would like to see the referrals be handled better so as to not waste
the time and resources of the County, hospital or doctors. An example of the
service users are pregnant women and home health services.
Mr. Inbody stated that the cost of the position is $157,000. The grant request is
$150,000, which is a threshold number for Pacific Source. The Department
would cover the balance.
DEBONE: Move approval.
UNGER: Second.
VOTE: DEBONE: Yes
UNGER: Chair votes yes.
Peter Russell asked if the Board wanted to call up the Airport Master Plan on
appeal. He has not heard from anyone else and the appeal period ends at 5:00
today. Chair Unger asked what issues could be appealed on this matter, and
whether there are any issues of errors. Mr. Russell said that no one has
participated yet, but the public can still be heard. There were no substantive
concerns raised. The uses and traffic issues are not changing, and other things
are not under the purview of local governments. The Hearings Officer said that
the City is proceeding legally.
Mr. Russell does not know why the Board would want to call this up. Nineteen
people testified, with most objecting to helicopter operations that are already
allowed. Commissioner Unger is concerned about the impacts, and would like
to see some solutions to conflicts. Commissioner DeBone does not have a feel
for why an appeal would help. Mr. Russell stated that the City has another
whole land use action to complete.
Minutes of Board of Commissioners' Work Session Wednesday, June 29, 2016 Page 4 of 6
James Lewis asked about the heliport. Mr. Russell said there is a site plan but
this use was identified in 2002. Mr. Lewis stated that they may be asking for
access over County -owned property. This may trigger additional land use
action. Mr. Russell said that Airport management is sensitive to potential
problems, but they can only request the users to be more careful, as aircraft in
the airspace is not under the Airport's or local governments' control.
Commissioner DeBone does not see a reason to appeal this. Chair Unger does
not think this is an effective time to do anything, and wants to avoid a punitive
process. He wants the users to do all they can to keep the neighborhood happy.
He asked for a copy of the 'good neighbor' brochure.
An application for a discretionary grant for a Newberry event was sent to
Commissioner DeBone. He said it is a good summertime gathering for the
community, and he would like to grant $500. He does not want to create
precedence for others. He noted that he attended some of it last year, and
knows there are many similar events in the County.
COVA acknowledged the event, and it is on event calendars for the area. Mr.
Anderson said that statewide MS is the beneficiary and Commissioner Baney
prefers that the beneficiary be more local. Commissioner DeBone noted that
they may try to obtain grant funds again next year. Chair Unger said the permit
and insurance alone are $400.
UNGER: Move approval of a grant of $500 towards this event, from
Commissioner DeBone.
DEBONE: Second.
VOTE: DEBONE: Yes.
UNGER: Chair votes yes.
It was indicated that Eagle Crest Resort has pulled out of COVA. Chair Unger
had questions about the resorts advertising that taxes and fees are `taxes', so it
appears that the County is charging a higher amount than it is. Some of these
costs are really various resort fees. Mr. Anderson stated that he will bring this
up to COVA, but is not sure how the resorts will react. It is probably broken
out in detail on the final bill, Chair Unger does not like them lumping it all
together and feels that it makes the County look greedy.
Minutes of Board of Commissioners' Work Session
Wednesday, June 29, 2016 Page 5 of 6
3. Adjourn.
Being no further discussion, the meeting was adjourned and the group went into
executive session under ORS 192.660(2)(e), real estate negotiations, at 2:50
p.m.
APPROVED this tY Day of
Deschutes County Board of Commissioners.
ATTEST:
Recording Secretary
2016 for the
Alan Unger, Chair
oit-,c04ut
Tammy Baney, Vice Chair
Anthony DeBone, Commissioner
Minutes of Board of Commissioners' Work Session Wednesday, June 29, 2016 Page 6 of 6
TES
Human Resources Department
1300 NW Wall St, Suite 201
o� Bend, OR 97701-1960
541-388-6553
541-330-4626 fax
Interoffice memorandum
Date: June 22, 2016
To: Deschutes County Board of County Commissioners
From: Kathleen Hinman, HR Analyst VA
Re: Changes to Deschutes County Employee Benefit Plan for 2016/17 Plan Year
The recommendations listed below were presented to the Employee Benefits Advisory
Committee (EBAC) on Tuesday, May 24, 2016 and EBAC supported the presented changes to
the Deschutes County Health Plan. Many changes are in response to updated State and Federal
requirements, and others are recommendations that were made by Davidson Benefit Planning
(Davidson) after completing their financial review of the plan. These changes are scheduled to
take effect when the plan renews on August 1, 2016. I have provided a more detailed
explanation below on a few of the changes.
1. Chance in PPO. Move from current Participating Provider Organization (PPO) network,
Aetna, to First Choice. This change is only for accessing the PPO network. Davidson
went to multiple PPO networks to have our claims repriced. All three, BlueShield, First
Choice, and PacificSource returned results with savings higher than Aetna. This move is
expected to:
• Increase savings from providers
• Maintain larger network — geographically
• Increase access to network providers
New ID cards will be mailed to all plan members due to the change in PPO.
2. Change in Stop Loss Carrier. Davidson reviewed the plan's stop loss levels and
determined that the plan is adequately insured for stop loss coverage at its current levels.
However, Davidson did bid the coverage as there is room for improvement in the contract
terms and rates. Of the five responses, the recommendation is to move to Sun Life
Financial for stop loss coverage. Their bid is competitive, included no lasering at
renewal, and a stronger refunding mechanism.
3. Dependent Audit. During the 2016 Open Enrollment, the plan will be completing a "soft
audit" of dependents with a full dependent audit to be completed at the beginning of 2017
by a third party.
4. Retiree and COBRA health plan rates. With the above mentioned changes, the plan
would renew with a 9.3% increase to rates for the 2016/17 plan year rather than a 14.8%
increase.
5. New Pharmacist selected for DOC Pharmacy. The pharmacist will begin the onboarding
process in mid July with the expectation that he will assume the full responsibilities by
August 1, 2016.
6. Update on staffing model in the DOC Clinic. With the departure of the current DOC
physician, the County has been reviewing several staffing model options.
2
Changes to Deschutes County Employee Benefit Plan for 2016/17 Plan Year
Changes effective 8/1/2016
Plan Section
Health Plan
Document
Covered Charges -
Lactation Support
Schedule of
Benefits —
Preventative Care
Services and
Exclusions List
Schedule of
Benefits —
Preventative Care
Services
Schedule of
Benefits —
Participating
Providers
Pharmacy Benefit
Dental Benefit
New as of 8/1/2016
All limitations on treatment for Transgender
individuals need to be removed by January 1,
2017.
Add Lactation Support and Counseling within the
Breast pump benefit in the Covered Charges
section. These charges will be payable subject to
the Preventive Care Benefits (at the Preferred
Provider benefit level for both Preferred and Non -
Preferred Providers.) The time limitation period
for obtaining the breast pump must be removed
from the Breast Pump benefit.
Benefits for Obesity Interventions will now have a
26 visit maximum. Revise the Obesity Exclusion
in the Plan Exclusion section to align with this
new benefit.
Update the Nutritional Education benefit to allow
for new mandated benefit of Obesity
Interventions (for adults ages 18 years and older
and with a BMI (body mass index) of 30 kg/m2 or
greater).
The Plan will Utilize First Choice as the
Participating Provider Organization (PPO)
Update list of Preventive Care Drugs with No
Cost Share. The plan document will be updated
with a link to the list of US Preventive Service
Task Force recommended medications as this
will keep the plan document current when
changes are made to the list off plan year.
Update the covered charges description. The
current description is very specific and may not
represent actual billing processes currently being
used.
Reason for Change
Recommendation is to
update plan document at
first renewal prior to
January 1, 2017.
Updates required by the
U.S. Federal Preventive
Services Task Force.
Updates required by the
U.S. Federal Preventive
Services Task Force.
Updates required by the
U.S. Federal Preventive
Services Task Force.
Improved provider access
for plan members and
increase savings for the
plan.
U.S. Preventive Service
Task Force medication list
has been updated.
Best practice to stay current
in dental field.
3
-SES
w
0
Dependent Eligibility Verification Notice
Welcome to Open Enrollment! As part of your comprehensive benefits package,
you are able to enroll your eligible dependents under our medical/dental and or
vision coverage.
Per our plan guidelines, below is a listing of dependents currently eligible for coverage and the type of
documentation that can be requested at any time to prove eligibility:
Relationship
Standard Documentation that could be requested by the Plan Administrator
Lega I Spouse (Opposite or
Sa me Sex)
Domestic Partner
(Registered Domestic
Partnership - Same Sex)
Photocopyof a marriage certificate ora n a cceptably executed marriage I'cense that identifiesthe couple,
date of marriage, legal jurisdiction and has a signature orseal showing it has been orooerlvrecordedwith
the Cou ntv a nd/or State. Achurchceremonydocumentwill not be acceptable ifit does not meetthese
requirements.
Domestic Partner Affidavit, Registered Domestic Pa rtnership with the State of Oregon
requeste • •
Biological/Adopted
Chi I d/Stepchild
Child PlacedforAdoption
Lega I Guardianship
Accepta ble Co u rt
Documents
Photocopy of a n acceptable birth certificate or hospital birth record that shows your name orthe name of
your enrolled spouse or partner as the parent ofthe child a nd is signed bya hospital administrator or
physician on staff. lfyou do not have the birth certificate you mays end a copyofthe pages ofa nycourt
docume ntthat shows the parents and child's names, identifies the court, countyorstate, date ofthe action,
a nd the filing record ora court signature that have been signed a nd/or stamped bya member of the court or
you maysend a paternitytest.
Photocopy of a n acceptable birth certificate or Adoption Agency placement document.
Court Document which shows permanent Legal Guardianship was assigned to the employee or
spouse/partner
Divorce Decree, Child Support Order, PaternityTest, QMSCO
In an effort to maintain accurate eligibility records, we are asking everyone during this open enrollment
period to check the dependents you currently have covered on your plan and update them for accuracy.
Please delete any ineligible dependents ASAP.
Next year, as part of our commitment to control health care costs, we will be contracting with an
independent auditing firm to perform the Dependent Eligibility Verification process for Deschutes County.
In an effort to truly identify all eligible dependents, they will be requesting the above documentation from
you. Please note, this firm is contractually and legally obligated to ensure that any documentation you
provide remains confidential and private.
New Pharmacist at the DOC:
Dr. Nathan Rouse received his B.S. in Biochemistry and Cellular and Molecular Biology from
University of Tennessee in 2008 and his Doctor of Pharmacy from Lipscomb University in 2015.
While in pharmacy school, Nathan was invited to join Rho Chi honor society, volunteered at local
community centers, and received multiple academic achievement awards. In his spare time Nathan
enjoys exploring all that Bend has to offer.
Nathan is passionate about wellness and positively impacting our members lives. He has a
Doctorate in Pharmacy which provides the pharmacy with more room to grow in terms of services
provided on site.
Nathan will be starting on 7/7 with rotating schedules and training taking place during July. He will
be the dedicated pharmacy manager beginning August 1, 2016. Information will be provided to all
employees and HR is working on scheduling a meet and greet for employees and their families to
meet Nathan.
Deschutes County
Board of County Commissioners
Discretionary Grant Program
Board Meeting Date: June 29, 2016
Organization: Newberry Event
Project Name: Newberry Event
Project Period: 7/21/2016 - 7/24/2016
Amount of Request: $1,500-$2,000
Previous Grants: None recorded.
Approved:
Declined:
Deschutes County Board of Commiss,,
PO Box 6005, Bend, OR 97701-60(h.
1300 NW Wall Street, Suite 200, Bend, OR
Telephone: 541-388-6571 Fax: 541-385-3202
Website: www.deschutes.ora
DESCHUTES COUNTY
DISCRETIONARY GRANT' PROGRAM APPLICATION
Today's Date: I 0523/2016 Project Name: Afev4 e. r v ert
Project Beginning Date Y1 1y' 24/ LI ?Pi I Project End Date: firvi I
Amount Requested: I AI /500 —3:200 01 Date Funds Needed: 500 h oCO ver Cr -4-1-5
Name of Applicant Organization: NE vib.er ry Ey etil- „5." c_ 3 I
Address: 16q3 5pre491) Loe
City & Zip Code: 1_ , 9 7 7-`3 I Tax ID 01-/-7 - )743633
ContactName(): I pc 5/or Waft I Telephone #: J5 -Li —,.5 36 ---3a) 0
Fax II; j.5 -Li __508_ y2171 Entail Address: I if,b Cil4 d_51.0 e
co Yvi
On a separate sheet(s), please briefly answer the following questions:
Describe the applicant organization, including its purpose, leadership structure, and
activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will positively impact the community.
5. Identify the specific communities or groups that will benefit.
6. Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions, if any. Itemize anticipated expenditures*.
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
Oi
fe34"()
1 or 9ATticat may be contacted digitthe review process and asked to provide a complete line item budget.
1 of 9
TR -ANNUAL y
EWBERRY'
NVS(EAiOAkTS YA";
Newberry Event Music & Arts
Festival- Fundraiser to Defeat MS
Non -Profit OrganizationTax ID 47-1743633
do it yourself
fundro,esolt
June 3, 2016
Hello Judith,
Thank you for reviewing and considering this grant request. I am Gloria Watt, a Newberry Event
Director. 2016 will be the 4th Annual Newberry Event Music and Arts Festival -Fundraiser to Defeat MS.
The festival benefits the OR NMSS and invites hundreds of guests from outside the area to enjoy this
Central Oregon recreation paradise, shopping and camping during their stay. It also gives Central
Oregon bands and musicians the opportunity to perform, and welcomes dozens of local residents to
volunteer in exchange for admission.
Page 1 / Application precedes this page. Here I will address questions #1 - #7.
1. The Newberry Event is an IRS 501c3 Association, approved 10/27/14 per paperwork attached. The
leadership structure at this time is Doug Watt, Executive Director, Gloria Watt, Director and Secretary,
Treasurer, and Shawn Jackson, Promoter and on site organizer. Our purpose is two -fold, the first goal is
to raise $10,000 in net proceeds to our beneficiary, the Oregon Chapter National Multiple Sclerosis
Society. Hosted at DiamondStone Guest Lodges, the second goal is South County economic
development as our business is involved with both the La Pine and Sunriver Chambers of Commerce.
Like our lodging business, which pays Deschutes Co. transient room tax, this festival brings primary
tourism dollars into South Deschutes County.
2. The "activity" can be described as:
Central Oregon's 4th Annual NEWBERRY EVENT Music & Arts Festival -Fundraiser to Defeat MS is an
OUTDOOR 3 -Day ticketed private festival well-known as a good time for a good cause. Hosted at
DiamondStone Guest Lodge, between Sunriver and La Pine, cisme dance and enjoy two stages of great
rock, blues, reggae, jazz, bluegrass music and more, from national and regional acts. Lawns, shady
aspens & pines create an unforgettable venue in So Deschutes County for this family friendly
experience. Tent camping is free and RV sites available. With a myriad of crafts, food (breakfast too),
beer and distillery vendors, and silent auction of incredible items on site, you won't want to leave.
Come together for fun and a goal to raise $10,000 to benefit the Oregon Chapter National Multiple
Sclerosis Society. Here's a good promo from Bend Chamber site:
tato://business. b en dch a m ber.ore/even is/d eta ils/n ewberrv-event-mu sic -arts -festival -fund raiser -to -defeat -ms -3400
3. Timeline? We're 10 months into the 12 month process.
* Date placement poster and 4"x6" handbills are circulating and distributed at a dozen locations.
* Fundraising events raised a few hundred dollars and gave exposure.
* Over 25 musical acts, plus HA dancers are now under contract.
* Article and ad will publish 06/01 in Portland's "Positively Entertainment" magazine and online. Bend
Bulletin's "Under the SUN" Summer activities publication will have article and ad. Event is advertised
on many event calendars (OR Travel, Bend COC, OR Festivals & Events, and more.)
* 40 presale 3Day tickets, before even announcing the line-up, is more than we've had in years passed.
* Volunteer Coordinator established and volunteers are signing up.
* Now it is within 60 days, water test and OLCC licensing in process at Deschutes Co. for approval.
Newberry Event 501c3 Association, iRS #47-1743633, Oregon Reg #49898, www.newberryevent.com
16693 Sprague Loop, La Pine, OR 97739, diamond@diamondstone.com, 541-536-3600
* Final poster and handbills being printed now, adding Musicians and Sponsors.
* When final poster is available (6/6?) many other things can happen like:
- mailing them to the out of town musicians and supporters to distribute to their fans.
- soliciting more Central Oregon sponsors and donations.
- planning meeting to distribute posters and handbills to locals / volunteers to distribute.
- Shawn takes road trip around Oregon distributing them in well-established advertising locations.
* Other details; all falling into place as they should.
4. Positive impacts to the community?
* Primary tourism dollars to Sunriver and La Pine restaurants, lodging and grocery businesses.
* Sponsors and vendors get to market to potential customers (banners and/or vendor booths).
* The festival gives an opportunity to local residents to participate through volunteering and attending.
* Local bands from Redmond, Bend and So. County get to perform and sell CDs to visitors.
* Sisters has their Quilt Show, Bend overflows with activities, Redmond hosts the County Fair, and
La Pine has "Frontier Days", one of the best 4th of July events in the state. Now La Pine/Sunriver
("Newberry Country") has something to be proud of —the Newberry Event! As it grows each year, it
may move to the La Pine Rodeo grounds, or Paul Hatcher's Leaning Pine Ranch at the foot of Newberry
National Volcanic Monument. So. County residents get to enjoy live music without driving to Bend.
* Funds raised benefit the Portland, OR Chapter National Multiple Sclerosis Society, to research to find
the cause and develop a cure for multiple sclerosis. **
5. The NBE sponsors La Pine's Frontier Days Talent Show, then puts the winner on a main stage
performance at the event, three weeks later.
The NBE was able to donate almost $3000 to OR NMSS last year. If we reach the $10K goal this year,
that money will benefit people like myself with multiple sclerosis, as we strive to apply science and
research to battling this crippling disease.
** [Multiple sclerosis, an unpredictable, often disabling disease of the central nervous system. It is
both a neurologic and auto -immune disease. Nerve damage interrupts the flow of information
between the brain and body. Symptoms range from numbness and tingling to blindness and paralysis,
eventually affecting the ability to stand and walk. The progress, severity and specific symptoms of MS
in any one person cannot be predicted, but advances in research and treatment are moving us closer
to a world free of MS. Some research clues are that most people with MS grow up in middle latitudes
of the globe, are diagnosed between the ages of 20 and 50, have a genetic susceptibility, and almost
three times more women than men are diagnosed with the disease. MS affects over 2.3 million people
worldwide, and likely over 9000 people in the Pacific Northwest. Please join us in providing research
funds to find the cause and develop a cure.]
6. We would greatly appreciate Deschutes County granting these funds, to be used to cover many
expenses. Expenditures are categorized as Permits & insurance, Musicians, Advertising, and Supplies,
Primary sponsors, Deschutes Brewery and Cascade Lakes Spirits have agreed to provide beverages
free, to sell, to raise funds. Many other local businesses have sponsored or donated: Bend's Broken
Top Bottle Shop, Sunday Guitars, Bend Neurology, Sunriver Amerititle, La Pine's Frontier Days,
Midstate Electric Coop, Bancorp Insurance, Peak Performance and La Pine Realty. Sof 9
(See 4 year budgeting analysis provided.)
7. We believe we have created an important, long lasting event for this South County community
that we love. Next year will be the same only easier as we learn each year and as recognition and
attendance grows.
Here's text of an article to be published in a Portland Entertainment magazine, Positively
Entertainment, on June 1n, to give you the flavor or vibe we're creating:
4TH NEWBERRY EVENT Music & Arts Festival's Conscious Line Un will Blow Your Mind
July 21-24, 2016, Central Oregon's 4th Annual NEWBERRY EVENT Music & Arts Festival -Fundraiser offers a jaw -dropping
variety of renowned musicians from outside Oregon. The theme of this outdoor festival is VARIETY, with two stages and
over 25 bands. The NEWBERRY EVENT is an approved charitable fundraiser benefiting the Oregon Chapter National Multiple
Sclerosis Society. This ticketed private festival is well-known as a good time for a good cause.
How about LIL' SMOKIES, from Montana, winner of the Telluride, CO bluegrass competition! With roots in the thick buttery
mud of traditional bluegrass, this band has blossomed into a leading player in the progressive acoustic sphere, creating a
new melody -driven sound of their own. From L.A., ANDY FRASCO AND THE UN is feel good music, whose performances
have been described as a barefoot boisterous blend of R&B -flavored harmonic funk and jazz, topped with boundless
energy, fueled by reckless abandonment and a disregard for rules, with witty lyrics to back it up.
Other socially conscious music you won't want to miss is Canadian performing artist, ZAHIRA, an internationally known
musician who lights up any stage. Her electronic Soul/Pop/Reggae compositions are infused with lyrics of truth and
positivity inspiring people to be strong amongst troubling times in the world today. Then, SATSANG from Red Lodge,
Montana performs their unique blend of Reggae, Folk and Hip -Hop, with something for every musical palate. Their lyrics are
rooted in change, growth, and awareness, used as a mission statement for reflection and activation. The rhythms put forth
by this band keep everyone on their feet.
MOJO GREEN from Reno, NV brings heavy horn funk and soul music. Local band UBUNTU, a groove -heavy afro -roots
rhythm band brings fun dance party music to the festival. Back for another year is MELODY GUY, Nashville singer -
songwriter, with her Rock/Country/Americana/R&B. JEFF DODD returns too, from SLC, Utah, with his beloved piccolo
fretless bass. His talent has produced several CDs, like "Falling Awake", allowing listeners to detach and find their spiritual
core. He'll start the mornings with mellow jazz tones,
Newberry Event Sponsors provide food and drink. Again, Deschutes Brewery and Cascade Lakes Spirits will host the bars. A
variety of food vendors provide yummy meals, including breakfasts, from 9 am to 11 pm for hungry attendees and campers.
Camping is free with a 4Day ticket and RV sites are available.
Located between Sunriver and La Pine, DIAMONDSTONE's lawns, shady aspens & pines create an unforgettable venue in So
Deschutes County for this family friendly experience (kids <10 free). Come see many vendor booths of handmade crafts and
fine art from talented sculptors, photographers and painters like Mark Goheen, Dori Kite, Paul Thomson and others who
have donated beautiful creations to the silent auction to raise funds for the cause.
With over 9000 MS patients just in the Pacific Northwest, many of us know friends or family with MS, a neurological and
auto -immune disease, not to be faced alone. Research is needed as we don't even know the cause, and must work toward a
cure. The Multiple Sclerosis Society addresses the challenges of people affected by MS, funding cutting edge research, and
professional education, with services to help people with MS and their families move their lives forward. They want to do
something about MS now, dedicated to achieving a world free of MS.
Tickets and attendance is limited to just 500 people/day, so don't miss this magical time. Watch the website and Facebook
page for complete line up and scheduling to plan your visit. Buy early bird tickets on the website now — Of g
www.newberrvevent.com. See pictures from prior years and you'll want to be there!
4 Yr Newberry Event Budgets
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7 of 9
05/25/16
Accrual Basis
Diamondstone Inc
County & State 1% Transient Room Tax 2010-03116
January 1, 2010 through May 25, 2016
Type Date Num Name Memo Split Amount
Owners Equity
Closing Entry 12/31/2010 6,792.62
Closing Entry 12/31/2011 5,214.97
Closing Entry 12/31/2012 6,881.83
Closing Entry 12/31/2013 6,945.94
Closing Entry 12/31/2014 6,717.10
Closing Entry 12/31/2015 8,249.56
Total Owners Equity 40,802.02
LODGING Business Expenses
Room Tax
Check 01/06/2016 5615 Deschutes County ... Check USB DS - 927 15.96
Check 01/06/2016 5616 Deschutes CO Rec... Check USB DS - 927 215.27
Check 01/19/2016 5629 Deschutes Co Tree... Check USB DS - 927 95.30
Check 01/20/2016 1748 Deschutes Co Tree... WA Federal C... 490.66
Check 01/29/2016 5630 OR DOR Check USB DS - 927 157.88
Check 02/29/2016 5663 Deschutes Co Tree... Check USB DS - 927 35.49
Check 02/29/2016 5666 Deschutes Co Tree... Check USB DS - 927 195.24
Check 03/30/2016 5671 Deschutes Co Tree... USB DS - 927 9.50
Check 03/30/2016 5672 Deschutes Co Tree... USB DS - 927 133.61
Total Room Tax 1,348.91
Total LODGING Business Expenses 1,348,91
TOTAL 42,150.93
DiamondStone has paid room tax since 1994, contributing over $40,000 to Deschutes
County coffers over just the past 5 years.
8 of 9
NBE Deschutes Co. Grant App
From: DiamondStone Guest Lodges (diamond@diamondstone.com)
Sent: Tue 5/31/16 1:56 PM
To: DiamondStone Guest Lodges (diamond@diamondstone.com)
Front teri@lapine.org
To: diamond@diamondstone_com
CC: tammy.baney@deschutes.org; Tony.DeBone@deschutes.org; allan.unger@deschutes.org;
director@lapine.org
Subject: RE: help with NBE Deschutes Co. Grant App
Date: Tue, 31 May 2016 13:09:48 -0700
Dear DiamondStone Guest Lodges,
The La Pine Chamber is happy to support your application for discretionary funds for your music event in July.
For the past three summers, the Chamber has been at the event to give out information and add support to
the venue. We find it to be an exciting and worthy event to support. Over the three days there is such an
opportunity to see and hear wonderful music, share with visitors and be part of the fight against MS.
This is a fundraiser that people are noticing. It should be an event that is cherished for the amazing amount of
talent that comes to the area and it offers a venue unique to La Pine and South County and there is nothing
else that residents and visitors can sink their teeth into and do something that makes a difference to the
multiple sclerosis fund.
We encourage the county to use funds to invest in the further development of this event. It brings new people
to our area, funds a worthwhile charity and it offers a way for locals to enjoy a well- rounded program of
entertainment that is made for the gorgeous setting, the friendly people and the hosting agent.
On behalf of Ann Gawith and the La Pine Chamber, we encourage your consideration of this grant.
Thank you
Teri Myers
Administrative Assistant
La Pine Chamber of Commerce
9 of 9
INTERNAL REVENUE SERVICE
P. O. BOX 2508
CINCINNATI, OH 45201
Date: OCT 2.7 2014
NEWBERRY EVENT
16693 SPRAGUE LOOP
LA PINE, OR 97739-0000
Dear Applicant:
DEPARTMENT OF THE TREASURY
Employer Identification Number:
47-1743633
DLN:
26053672001524
Contact Person:
CUSTOMER SERVICE ID4 31954
Contact Telephone Number:
(877) 829-5500
Accounting Period Ending:
December 31
Public Charity Status:
509(a) (2)
Form 990/990-EZ/990-N Required:
Yes
Effective Date of Exemption:
September 26, 2014
Contribution Deductibility:
Yes
Addendum Applies:
No
We're pleased to tell you we determined you're exempt from federal income tax
under Internal Revenue Cade (IRC) Section 501(c)(3). Donors can deduct
contributions they make to you under IRC Section 170. You're also qualified to
receive tax deductible bequests, devises, transfers or gifts under Section
2055, 2106, or 2522. This letter could help resolve questions on your exempt
status. Please keep it for your records.
Organizations exempt under IRC Section 501(c) (3) are further classified as
either public charities or private foundations. we determined you're a public
charity under the IRC Section listed at the top of this letter.
Based on the information you submitted on your application, we approved your
request for reinstatement under Section 7 of Revenue Procedure 2014-11. Your
effective date of exemption, as listed at the top of this letter, is the
submission date of your application.
If we indicated at the top of this letter that you're required to file Form
990/990-EZ/990-N, our records show you're required to file an annual
information return (Form 990 or Form 990 -EZ) or electronic notice (Form 990-N,
the e -Postcard). If you don't file a required return or notice for three
consecutive years, your exempt status will be automatically revoked.
If we indicated at the top of this letter that an addendum applies, the
enclosed addendum is an integral part of this letter.
For important information about your responsibilities as a tax-exempt
organization, go to www.irs.gov/charities. Enter 04221 -PC" in the search bar.
Letter 5436
-2-
'NEWBERRY EVENT
to view Publication 421 -PC, Compliance Guide for 501(c)(3) Public Charities,
which describes your recordkeeping, reporting, and disclosure requirements.
Sincerely,
Director, Exempt Organ zationa
Letter 5436
•ANDY F ; SC TM N.
•Z//AI ltA • "' K MPA'' i, '
•THE LIL SM, KIES •Y •i MAN •SOL SEED
41EIld BREED BRASS BAND •YANG ATTACK
•SATSANG 'JOSEPH ISRAEL A THE JERUSALEM BAND
•THE SEXTONES •MOJO GIREEN 'MELODY GUY
•4WBDNTU 'VOICE OF REASON "JIFF DODD .SAMA DAM
.221 FLY 'JAY TABLET 'NATTY RED •TNE GIVEN
'VICTORY SWIG 'JUST US •NEWBERRY FAMILY BAND
•UNANE HAWAIIAN DANCERS •DJ HARLO •TNECLECTILC & MORE
J` C)INC° MUSIC° R 0GREATFOOD° NMTbE Vii,°WINETASTING
NOGA o V y ° fAMILN FRIENDLN ° 1., Ni AtICII) ° DANCING
FOR =EIS AND MORE INFO: NEWBERRYEVEINI'.COM
IQDS 12 & UNDER FREES NO PETS
SONIC
SOLUTIONS
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Mil Mt
VODKA
WEJOINED
THE MOVEMENT
ACTIONDEMPO
'RO YC IOt*
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97703-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS,
1:30 P.M., WEDNESDAY, JUNE 29, 2016
Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be
addressed at the meeting. This notice does not limit the ability of the Board to address
additional subjects. Meetings are subject to cancellation without notice. This meeting is open to
the public and interested citizens are invited to attend.
Work Sessions allow the Board to discuss items in a less formal setting. Citizen comment is not
allowed, although it may be permitted at the Board's discretion. If allowed, citizen comments
regarding matters that are or have been the subject of a public hearing process will NOT be
included in the official record of that hearing. Work Sessions are not normally video or audio
recorded, but written minutes are taken for the record.
1. Discussion of Recommended Changes to Deschutes County Employee Benefit
Plan — Kathleen Hinman
2. Other Items
These can be any items not included on the agenda that the Commissioners wish to discuss as
part of the meeting, pursuant to ORS 192.640.
At any time during the meeting, an executive session could be called to address issues
relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation;
ORS 192.660(2) (d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other
executive session categories. Executive sessions are closed to the public; however, with few
exceptions and under specific guidelines, are open to the media.
3. Adjourn
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting
rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.
Deschutes County encourages persons with disabilities to participate in all programs and activities. To request
this information in an alternate format, please call (541) 617-4747, or email ken.harms( deschutes.orb.
Board of Commissioners' Work Session Agenda Wednesday, June 29, 2016 Page 1 of 1