2016-376-Minutes for Meeting June 29,2016 Recorded 7/8/2016DESCHUTES COUNTY OFFICIAL RECORDS 2016476
NANCY BLANKENSHIP, COUNTY CLERK
COMMISSIONERS' JOURNAL 07/08/2016 11:20 40 AM
2
67I1I11I11 I III
For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, JUNE 29, 2016
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Alan Unger and Anthony DeBone; Commissioner
Tammy Baney was out of the office. Also present were County Administrator Tom
Anderson; Dave Doyle and Cole Sahleen, County Counsel; and Loni Burk,
Finance. No representatives of the media or other citizens were present.
1. CALL TO ORDER
Chair Unger called the meeting to order at 10:00 a.m.
2. PLEDGE OF ALLEGIANCE
3. CITIZEN INPUT
None was offered.
Minutes of Board of Commissioners' Business Meeting Wednesday, June 29, 2016
Page 1 of 5
Before the Board was Consideration of Approval of the Consent Agenda.
DEBONE: Move approval of the Consent Agenda, except the minutes, which
have not yet been reviewed.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Chair votes yes.
Consent Agenda Items
4. Board Signature of Order No. 2016-032, Surrendering Portions of SW Canal
Boulevard and SW 39th Street to the City of Redmond
5. Board Approval of Deschutes County Spay/Neuter Grant Fund Awards
6. Chair Signature of Document No. 2016-411, an Intergovernmental Agreement
for Job Placement Services — DHS Vocational Rehabilitation Participants
7. Board Signature of a Letter Reappointing Michael Hinton to the Board of
Central Oregon Regional Housing Authority (dba Housing Works), through
June 30, 2020
8. Board Signature of a Letter Appointing Josh Newton to the Board of EDCO
(Economic Development for Central Oregon), through June 30, 2018
9. Board Signature of Document No. 2016-450, a Bargain and Sale Deed to the
City of Redmond
10. Board Signature of a Letter Accepting the Resignation of Chris Earnest from
the Deschutes County Audit Committee, and Thanking him for his Service
11. Board Signature of Letters relating to the Four Rivers Vector Control District:
Accepting the Resignation of, and Thanking, Andy Smith and Holly Martins;
Appointing Kelley Delauter (through June 30, 2018) and Rodney Dieckhoff
(through June 30, 2020); and Reappointing Cindy Van Patten (June 30, 2020)
12. Board Signature of a Letter Accepting the Resignation of Kathy Walsh from the
Deschutes County Behavioral Health Advisory Board, and Thanking her for her
Service
13. Board Signature of Minutes:
• Work Sessions: June 20 and 22, 2016
• Business Meetings: June 20 and 22, 2016
Minutes of Board of Commissioners' Business Meeting Wednesday, June 29, 2016
Page 2 of 5
• Budget Meetings: May 31 — June 2, 2016: Sheriff's Office; Community
Development; General Fund; Health Benefits Trust Fund; Economic
Development Fund; Video Lottery Fund; County Service Districts: Black
Butte Ranch, Sunriver and Extension/4-H; Internal Support Services;
Natural Resources and Road Department
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
14. Before the Board was a Public Hearing and Consideration of Adoption of
the 9-1-1 County Service District FY 2016-17 Budget, Levying Ad Valorem
Taxes and Making Appropriations, through Board Signature of Resolution
No. 2016-042.
Chair Unger opened the hearing at this time. David Doyle explained that the
original Resolution had an error regarding line items. This has been corrected
and the current Resolution is correct regarding the tax rate. This was re -noticed
as required.
Chair Unger stated that this retains the serial levy rate as promised to the public,
for a period of time. Tom Anderson stated that it will remain at 36 cents for the
first two years, under the new permanent rate levy.
DEBONE: Move approval.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Chair votes yes.
15. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$571,758.04.
Mr. Anderson said this amount includes next generation radio equipment
purchases.
DEBONE: Move approval, subject to review.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, June 29, 2016
Page 3 of 5
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
16. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-H County Service District.
There were no expenditures this week for this District.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
17. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $623,639.11.
Mr. Anderson said that notable expenses included a payment to COCC who
provides training for employees. Other governmental agencies utilize these
services.
DEBONE: Move approval, subject to review.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Chair votes yes.
18. OTHER ITEMS
No other items were presented.
19. ADJOURN
Being no further discussion or action taken, the meeting adjourned at 10:08
a.m.
Minutes of Board of Commissioners' Business Meeting Wednesday, June 29, 2016
Page 4 of 5
DATED this ut — Day of
Deschutes County Board of Commissione
ATTEST:
Recording Secretary
OL,
Alan Unger, Chair
2016 for the
Tammy Baney, Vice Chair
7A/9/S,A_
Anthony DeBone, Commissioner
Minutes of Board of Commissioners' Business Meeting Wednesday, June 29, 2016
Page 5 of 5
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 29, 2016
DATE: June 28, 2016
FROM: Judith Ure Administrative Services 541-330-4627
TITLE OF AGENDA ITEM:
Approval of 2016 Deschutes County Spay and Neuter Grant awards.
PUBLIC HEARING ON THIS DATE? No.
BACKGROUND AND POLICY IMPLICATIONS:
The Deschutes County Dog Licensing Program offers an opportunity for applicants to make
contributions in support of projects designed to reduce the population of feral, unwanted, abandoned,
or surrendered pets. These funds are supplemented by other County resources and distributed in the
form of grants to local non-profit organizations that provide spay and neuter services in Deschutes
County. On June 22, 2016, the Board of Commissioners approved awards for the 2016 program as
described in the attached documentation.
FISCAL IMPLICATIONS:
A total of $12,500 is included in the FY 2015-16 budget for the Spay and Neuter Grant Program.
RECOMMENDATION & ACTION REOUESTED:
Approve 2016 Deschutes County Spay and Neuter Grant awards.
ATTENDANCE: Place on consent agenda.
DISTRIBUTION OF DOCUMENTS:
N/A
1/12/16
To: Deschutes County Board of Commissioners
From: Judith Ure, Department of Administrative Services
Date: June 22, 2016
Subject: Spay and Neuter Grant Recommendations
Background
The Deschutes County Dog Licensing Program offers an opportunity for applicants to make
contributions in support of projects designed to reduce the population of feral, unwanted,
abandoned, or surrendered pets. These funds are distributed in the form of grants to local non-
profit organizations that provide spay and neuter services in Deschutes County. In the past five
years, the Board of Commissioners has supplemented the dog license contributions with other
resources to result in the following amounts available for grant awards:
Fundmg Source 2011-12 i.„26124A2013-14 Ot445,'([ '01571.4,-f
Dog License Program Contributions $ 2,952 1 $ 2,490 $ 3,134 $3,206 1 $4,222
Supplemental Funds 9,448 1 10,510 9,366 $9,294 $8,278
Total $12,400 J $13,000 $12,500 $12,500 $12,500
The Deschutes County Spay and Neuter Grant Program was created to apply these funds toward
three primary objectives:
1 Expand spay and neuter services in Deschutes County in an effort to reduce the number of
unwanted dogs and cats.
2. Provide promotion or education associated with spay and neuter services.
3. Conduct outreach and assist those who are unable to access spay and neuter services due to
financial constraints or physical limitations.
To be eligible for funds through the Deschutes County Spay and Neuter Grant Program,
organizations must meet the following requirements:
Be recognized as a 501(c)3 tax-exempt agency.
Be located in Deschutes County.
Use grant funds in support of Deschutes County residents.
Use grant funds for expenses directly associated with spay and neuter services or for spay
and neuter education and promotion projects.
During the history of the Deschutes County Spay and Neuter Grant Program, funds have been
awarded to the following organizations:
Bend Spay and Neuter Project (SNIP)
Cat Rescue, Adoption, and Foster Team (CRAFT)
BrightSide Animal Center/Redmond Humane Society
Humane Society of Central Oregon (HSCO)
Equine Outreach
Furry Friends
Central Oregon Cat Alliance (COCA)
FY 2015-16 Recommendations
The FY 2015-16 solicitation for the Deschutes County Spay and Neuter Grant Program closed on
May 23, 2016. Five eligible organizations submitted applications for the $12,500 allocation
approved by the Board of Commissioners. Applications were evaluated by members of the
Deschutes County Dog Board, using criteria related to:
• Organizational Stability and Solvency
• Connection to Grant Program Objectives
• Ability to Leverage Grant Funds
Raters scored each application against the criteria, determined if the applicant should receive a
grant based on their proposal, and suggested an award amount. The final recommendation to the
Board of Commissioners is based on a formula that factors both the rankings and suggested
award amounts and applies those results to the total amount available for grants.
If the Board accepts the recommendations, staff will prepare an agreement for each grant
recipient that specifies the requirements of the award and, upon execution of the agreement, will
make payment from FY 2015-16 budgeted funds in the amounts indicated on the attached chart.
O
w
440 ¢
L7
41
cet
Q�
ets
PA
to N
d
N
o
O
N 0
6
o
o-, o a>
Q o
o
rn0
PA o a
040 Cd
o
En AF,s3
0 0
N 0
0
�� o
c U
e
o O• N
j 4- 0
0O U1
a
444
o
U O
N
Ntp
p
.4 •
O
• 0 v
Q
O
0 AO
LA cn
0, O Q O
4-4
w ✓ 0
,,tp
�
0tik
O
.7(e.7
C.) rg.
0
C:444 r -t
y, 0 4f O
w
4A 4.4
tfl
LI)Q
4 0 y
N
o
al 0
U N N
to 0 O
4-0
0
00
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97703-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS,
10:00 A.M., WEDNESDAY, JUNE 29, 2016
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be
considered or discussed at the meeting. This notice does not limit the ability of the Board to
address additional subjects. Meetings are subject to cancellation without notice. This meeting is
open to the public and interested citizens are invited to attend. Business Meetings are usually
recorded on video and audio, and can be viewed by the public live or at a later date; and written
minutes are taken for the record.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the
Board's discretion, regarding issues that are not already on the agenda. Please
complete a sign-up card (provided), and give the card to the Recording
Secretary. Use the microphone and clearly state your name when the Board
Chair calls on you to speak. PLEASE NOTE: Citizen input regarding matters
that are or have been the subject of a public hearing not being conducted as a
part of this meeting will NOT be included in the official record of that hearing.
If you offer or display to the Board any written documents, photographs or
other printed matter as part of your testimony during a public hearing, please
be advised that staff is required to retain those documents as part of the
permanent record of that hearing.
Board of Commissioners' Business Meeting Agenda Wednesday, June 29, 2016
Page 1 of 7
CONSENT AGENDA
4. Board Signature of Order No. 2016-032, Surrendering Portions of SW Canal
Boulevard and SW 39th Street to the City of Redmond
5. Board Approval of Deschutes County Spay/Neuter Grant Fund Awards
6. Chair Signature of Document No. 2016-411, an Intergovernmental Agreement
for Job Placement Services — DHS Vocational Rehabilitation Participants
7. Board Signature of a Letter Reappointing Michael Hinton to the Board of
Central Oregon Regional Housing Authority (dba Housing Works), through
June 30, 2020
8. Board Signature of a Letter Appointing Josh Newton to the Board of EDCO
(Economic Development for Central Oregon), through June 30, 2018
9. Board Signature of Document No. 2016-450, a Bargain and Sale Deed to the
City of Redmond
10. Board Signature of a Letter Accepting the Resignation of Chris Earnest from
the Deschutes County Audit Committee, and Thanking him for his Service
11. Board Signature of Letters relating to the Four Rivers Vector Control District:
Accepting the Resignation of, and Thanking, Andy Smith and Holly Martins;
Appointing Kelley Delauter (through June 30, 2018) and Rodney Dieckhoff
(through June 30, 2020); and Reappointing Cindy Van Patten (June 30, 2020)
12. Board Signature of a Letter Accepting the Resignation of Kathy Walsh from
the Deschutes County Behavioral Health Advisory Board, and Thanking her for
her Service
13. Board Signature of Minutes:
• Work Sessions: June 20 and 22, 2016
• Business Meetings: June 20 and 22, 2016
• Budget Meetings: May 31 — June 2, 2016: Sheriff's Office; Community
Development; General Fund; Health Benefits Trust Fund; Economic
Development Fund; Video Lottery Fund; County Service Districts: Black
Butte Ranch, Sunriver and Extension/4-H; Internal Support Services;
Natural Resources and Road Department
Board of Commissioners' Business Meeting Agenda Wednesday, June 29, 2016
Page 2 of 7
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
14. PUBLIC HEARING and Adoption of the 9-1-1 County Service District FY
2016-17 Budget, Levying Ad Valorem Taxes and Making Appropriations,
through Board Signature of Resolution No. 2016-042 — Loni Burk, Finance
15. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
16. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extension/4-H County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
17. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County
18. OTHER ITEMS
These can be any items not included on the agenda that the Commissioners
wish to discuss as part of the meeting, pursuant to ORS 192.640.
At any time during the meeting, an executive session could be called to address
issues relating to ORS 192.660(2) (e), real property negotiations; ORS
192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS
192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public; however, with few exceptions and
under specific guidelines, are open to the media.
19. ADJOURN
Board of Commissioners' Business Meeting Agenda Wednesday, June 29, 2016
Page 3 of 7
To watch this meeting on line, go to:
httD://www.deschutes.ora/bcc/Daae/board-meetina-videos
Please note that the video will not show up until recording begins.
You can also view past meetings on video by selecting the date shown on the website calendar.
®® Deschutes County encourages persons with disabilities to participate in all programs and
activities. To request this information in an alternate format please call (541) 617-4747, or
email ken.harms@deschutes.org.
rd®
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners ' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Wednesday, June 29
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, June 30
11:30 a.m. Annual Meeting with Black Butte Ranch County Service District Board, at Black
Butte Ranch
Monday. July 4
Most County offices will be closed to observe Independence Day.
Tuesday, July 5
3:30 p.m. Regular Meeting of Public Safety Coordinating Council
Wednesday, July 6
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, July 13
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, June 29, 2016
Page 4 of 7
Monday, July 18
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Tuesday, July 19
10:00 a.m. 9-1-1 Board Meeting, at 9-1-1
Monday, July 25
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, July 27
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, August 1
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Tuesday, August 2
3:30 p.m. Regular Meeting of Public Safety Coordinating Council
Wednesday, August 3
Opening Day at the Deschutes County Fair
August 9, 2016
6:00 p.m. Regular Joint Meeting with the Redmond City Council, Redmond City Hall
Wednesday, August 10
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, June 29, 2016
Page 5 of 7
Monday, August 15
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Tuesday. August 16
10:00 a.m. 9-1-1 Board Meeting, at 9-1-1
Monday, August 22
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, August 24
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
August 25, 2016
1:00 p.m. (Tentative) Joint Meeting with City of Bend regarding a Bend Urban Growth
Boundary Expansion
Monday, August 29
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Tuesday, August 30
11:30 a.m. Redmond Chamber of Commerce — State of the County — Juniper Golf Course
Wednesday, August 31
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, September 5
Most County offices will be closed to observe Labor Day.
Board of Commissioners' Business Meeting Agenda Wednesday, June 29, 2016
Page 6 of 7
Tuesday, September 6
3:30 p.m. Regular Meeting of Public Safety Coordinating Council
Wednesday, September 7
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, September 14
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday. September 19
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Tuesday, September 20
10:00 a.m. 9-1-1 Board Meeting, at 9-1-1
Monday, September 26
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday. September 28
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
ThLusday. September 29
All Day AOC District 2 Meeting - Lakeview
Board of Commissioners' Business Meeting Agenda Wednesday, June 29, 2016
Page 7 of 7