Loading...
2016-370-Minutes for Meeting June 02,2016 Recorded 7/8/20161915-g01 5 DESCHUTES COUNTY OFFICIAL RECORDS J1015,37° NANCY BLANKENSHIP , COUNTY CLERK COMMISSIONERS ' JOURNAL 07/08/2016 11:19:54 AM 1,1,111111111111 MIDI For Recording Stamp Only Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUDGET MEETING — SHERIFF'S OFFICE THURSDAY, JUNE 2, 2016 Allen Room, Deschutes Services Building Present were Commissioners Tammy Baney, Anthony DeBone and Alan Unger. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; Wayne Lowry and Loni Burk, Finance; David Givans, Internal Auditor; Mike Maier, Jim Burton and Bruce Barrett, Budget Committee; Sheriffl. Shane Nelson, Beth Raguine, Captain Paul Garrison, Captain Deron McMaster, Darryl Nakahira, Julie Lovrien, Pete Martin, Lt. Mike Gill, Rosemary Gaines, Denise Senner, Phil Henderson, Claire Withycombe, Gladys Biglor and Deputy Erik Kozowski. Meeting minutes taken by Trisch Clark. Chair Bruce Barrett opened the meeting at 10:39 a.m. Sheriff Nelson opened the meeting by thanking everyone for the opportunity to present the budget. Introductions were made around the room. Sheriff Nelson stated the FY 2017 budget request is $46,311,947, which represents a 6.8% increase from FY 2016. The additional money will be used for PERS, step increases, COLA, health insurance adjustments and other employment related costs. The total FTE count will be 227.5. The budget includes a request for one- half (.5) additional FTE. This .5 FTE represents an IT position that was .5 FTE with 911 during the radio project. Minutes of Budget Meeting Thursday, June 2, 2016 Page 1 of 7 Sheriff Nelson stated he is not requesting any increase to the current tax rates of District 1 that is $1.02 or District 2 that is $1.40 as there was an increase last year. Sheriff Nelson expressed his appreciation to the citizens of Deschutes County for passing stable funding in 2006 and promised to use the taxpayers money wisely and only request an increase when absolutely necessary. History of Personnel — There has not been a huge increase in employees for several years, despite the increase in population in Deschutes County. Sheriff Nelson said in the spirit of fiscal responsibility, one thing we consistently balance is how we maintain superior public safety and services and the taxpayer money needed to accomplish this. Our history shows that we have had only a minor increase in the number of patrol deputies in the last 10 years. Major accomplishments for FY 2016. Sheriff Nelson discussed some of the FY2016 Major accomplishments: Harney County response and assistance; along with the subsequent use of deadly force investigation by the FBI. 2. Alive Lock implementation - a wristband that measures oxygen levels on inmates. We did have an inmate's life saved by a vigilant staff member and the use of this band when the inmate was choking on food. 24/7 nurse coverage in the jail. Two nurses on each shift. 4. Naloxone — reverses the effects of a heroin overdose. Heroin is on the increase in Central Oregon. We have had Naloxone available for use in the jail for one year and available in our patrol division since November. To date, we have not had a deployment of the medication. 5. Jail refurbishment of the older dorms continues. The refurbishment has made a huge difference to those that work in the jail. By eliminating the graffiti, repainting the walls, cleaning up the shower floors, etc. it has provided a positive environment for the jail staff and inmates. 6. Re -roofing older section of jail. There have been leaks and it was time for a new roof. Minutes of Budget Meeting Thursday, June 2, 2016 Page 2 of 7 Sheriff Nelson discussed some of the FY 2017 challenges facing the Sheriff's Office. 1. Transition: New Sheriff— Shane Nelson New Patrol Captain — Paul Garrison New Detective Captain — John Bocciolatt 2. Major Sheriff's Office infrastructure projects: HVAC — over 20 years old — we are in year 1 of a 5 -year replacement program. Technology upgrades — looking at network switches; upgrade wiring that was not properly installed; video system upgrade in the Work Center. 3. State and federal legislation will continue to be a challenge as many of the mandates are unfunded. Body cameras are an example of an unfunded mandate. In addition, we are not sure what the unintended consequences will be of legalized marijuana. Beth Raguine explained how the tax districts are split. She stated the Sheriff s Office is working to increase the transparency of the financial statements. Currently, the reports are complicated. Going forward, we will change how we report funds from grants, fees, contracts and miscellaneous payments. When we receive money into Fund 255, the money will be allocated to the division that generated the revenue. This will provide a clear path of where the money came from for each of the divisions. We hope this will be a useful tool for the public and the management team to identify our funding sources, and how the revenue was applied toward expenses. Beth compared the FY2016 to FY2017 proposed budget. Revenue in Funds 255, 701 & 702 will increase by $1,905,198 (5.2%) from FY2016 while expenses will increase $1,892,809 (5.1%) from FY2016. Beth explained the budget is very fluid with changes are being made constantly. Changes have already occurred since the budget was submitted to the budget committee: 1. Scott Beard has changed his plea to "guilty" and will pay restitution. 2. IT Manager position was eliminated, a sergeant position was re-classified to a deputy positon and we continue to review positions. These changes will have a positive effect on the budget for FY2017. Minutes of Budget Meeting Thursday, June 2, 2016 Page 3 of 7 Beth discussed preliminary estimates for FY 2017, FY 2018, FY 2019 and FY 2020. The focus of the 4 years budget outlook is to determine if the current tax rates would sustain us for the next four years. The County has a policy that departments who rely on property taxes need to have at least 4 months of estimated annual property tax collections in their working capital. Because the Sheriff's Office has other sources of income that come in monthly, Wayne Lowry determined the Sheriff's Office needs an operating working capital of a minimum three months of annual property tax collections. Beth Raguine stated the working capital analysis indicates property tax income will increase by 5% for the next 3 years. Sheriff Nelson discussed the following major issues he sees in the years ahead: Technology — We always want to invest in technology that makes our job more efficient. However, our mission is to deliver superior public safety and to do this we need to balance technology with employees to communicate and interact with others. National climate for law enforcement — We have been fortunate to have good relationships within the community. When the sheriff is in the community, he hears only support for our sheriff's office. Sheriff Nelson is very humbled by the support of our citizens. Recruitment and compensation - Sheriff Nelson feels recruitment will be more difficult in the years ahead. We have not had an issue yet since we hire in small batches. Local law enforcement agencies have gone to hiring bonuses, higher pay for laterals and paid moving expenses. We will need to look at all options in the future. Sustainability — We want to sustain the service we give to our citizens and the dedication of our workforce. Corrections Captain — Deron McMaster discussed the following major issues in the years ahead: Captain McMaster stated modern day corrections are better than years ago when jails were a place to warehouse inmates. Our goal is to offer inmates educational opportunities while incarcerated and a chance to change their life when they are released from custody. Minutes of Budget Meeting Thursday, June 2, 2016 Page 4 of 7 Mental Health — We have seen an increase in the number of inmates with mental health issues. The jail is not a hospital and not the right place for people with mental health issues to be. We have made changes that will help inmates with special needs by hiring a Nurse Practitioner that will help us with prescribing medications for inmates with mental health issues. The cost of health care is always going up. Some of the inmates do not take care of themselves before entering the jail and once they arrive in our care, we do everything possible to get them healthy to improve the quality of their lives. We are always looking for partnerships in the community that will offer inmates a second chance once they have been released from custody. We are fortunate in Deschutes County, as our office has partnered with business owners who have reached out to us and are willing to employ those that want an opportunity to change their life. Court Security — The expansion that is planned in the near future will have an effect on staffing and our ability to provide adequate security. We will be looking to increase our staff at the courthouse. Recidivism — We are always looking for ways to reduce inmates returning to our facility. We are considering additional inmate programs to assist them with life skills. The program would coach inmates about budgeting, values, how to complete a job application, how to dress for an interview, interviewing skills, etc. Jail Infrastructure Upgrades — The jail is 20+ years old and in need of upgrades/repairs. We are in year one of a five-year program to get the HVAC systems replaced. Kitchen equipment needs to be replaced after 20+ years. We are planning to remove the box from the chassis of our current transport van. We will then replace the chassis and have a nearly new transport van. This modification will allow us to have a 4 -wheel drive for winter driving over the mountain passes. The cost is $98,000, which is over $30,000 savings from purchasing a new van. Kitchen Size — Our current inmate population is an average of 250 per day. If we would go to capacity of 456 inmates, we could make the kitchen size work safely, but would need to add equipment to accommodate the added meals. Patrol Captain — Paul Garrison discussed the following major issues in the years ahead. Minutes of Budget Meeting Thursday, June 2, 2016 Page 5 of 7 Captain Garrison talked about strengthening public trust. The steps we are taking to strengthen public trust are delivering superior public safety on a daily basis. We have shown the citizens that we will always do what is right. As an example when issues come up, the Sheriff will not ignore the concern. He is dedicated to identifying problems and properly resolving issues. Recruitment and Retention — As discussed earlier, this is not just a local issue, it is a concern on the national level. We are hoping the county's current compensation study through Segal Waters Consulting will ensure that we remain competitive in our hiring. Implementation and Effects of Social Media — The negative impacts of social media are evident in today's world. The media stream tends to show parts of what actually occurred. This can have a negative effect on our cases (or it could be a positive). However, the tip lines offered by social media can be a positive for us. The Deschutes County Sheriff s Office used many avenues of social media to get our message to the public. In addition, we will be looking at the use of body cameras. Sheriff Nelson discussed the following major issues in Detectives in the years ahead: Technology — Technology will be the major issue that faces the Detective Division in the future. Most crimes have computers, phones or other technology devices. Backlog and training on the ever-changing technology will be the biggest challenges. We will need to keep up with the cost of equipment needed to decipher the devices for evidence. Emergency Management — Sheriff Nelson talked about the Cascadia Subduction Zone training and preparedness. Sgt. Nathan Garibay is heavily involved in statewide emergency management along with general preparedness and response to wild fires. Special Services — we have one of the busiest search and rescue units in the state. Last year our SAR members were involved in over 100 missions, over 200 training missions and over 2,300 hours of training. We currently have approximately 140 volunteers. It is a high demand position for our volunteers. Minutes of Budget Meeting Thursday, June 2, 2016 Page 6 of 7 Sheriff Nelson closed by stating we have had a lot going on over the last 11 months while he's been sheriff. He continued stating that he will always do what is right and is humbled by the opportunity to be the sheriff. Mike Maier asked for a clarification on how the tax district allocations are determined. Beth Raguine went through the chart showing the splits and explained there are different formulas for each category. Mike Maier asked about our experience with the local medical examiner. Sheriff Nelson stated that we have always had good partnership with the medical examiner. Mike Maier asked about jail capacity. Captain McMaster stated he hopes we will have room in the jail to last for more than 10 years. Maximum capacity is factored into his long-term planning, as we will need to expand the kitchen, laundry, etc. Tammy Baney talked about medical costs and the national trend shows an increase in the cost of pharmaceuticals. She talked about the increase in the budget on the jail's medications costs. She would like to have a meeting to discuss how we can join forces with other county departments to reduce the county's cost. Captain McMaster stated the he is very open to the idea. Being no further discussion, the session ended at 11:49 a.m. DATED this 6 -- Day of Deschutes County Board of Commissioners. ATTEST SIGNATURES: ntit/Li Recording Secretary 2016 for the Alan Unger, Chair Tammy traney, ice Chair Anthony DeBone, Commissioner Minutes of Budget Meeting Thursday, June 2, 2016 Page 7 of 7 9:00 AM 9:00 - 10:00 AM 10:00 - 10:15 AM 10:15 - 11:15 PM IfrAigAtaZ017, 11:15 - 12:15 AM 12:15 - 1:15 PM 1:15 - 1:45 PM BUDGET COMMITTEE AGENDA Thursday, June 2nd, 2016 • Reconvene the Deschutes County budget meeting District Attorney's Office (Funds 001-11 and 212) • Introductions • Budget discussion; Special Requests 14 / 409 Break Sheriff's Office (Three Districts) (1) Sheriffs Office (Funds 235-256). (2) Countywide Law Enforcement District (District 1) (Funds 701 and 703). and (3) Rural Law Enforcement District (District 2) Funds (702 and 704) • Open public meeting for Countywide Law Enforcement District (District 1) • Open public meeting for Rural Law Enforcement District (District 2) • Introductions • Budget discussion; Special Requests 14 / 417 • Public comment • At conclusion of presentation, continue Countywide Law Enforcement District meeting to Friday, June 3rd, at 9:30 a.m. • At conclusion of presentation, continue Rural Law Enforcement District meeting to Friday, June 3rd, at 9:30 a.m. ,400p:Oke Program Budget Tab/Paae Community Justice (Funds 230 and 355) • Introductions • Budget discussion Capital Improvement Program (Lunch Discussion) Justice Court (Fund 123) • Introductions • Budget discussion 3 / 99 3/113 3 / 88 3 / 109 Page 1 0 r- 0 4,0 (,) e ..,,, ._ --a.e 0 d t c- r5'. %.s,4 <Aa N 1i a) V C ctsJea J) '7-.... te., c. 0 co 0) e civ 0 .... e (0 ...... u.. aa --c) c. 'ate 0 -0 •-v-) t) o 0) 0 a 0) C. cv a So o 0 oS .... ..0 Y 03) S tr.... 0 0 N Q 0 �-rt4 , ca 0) 2 E 4.) co 4-4 Q) CO 1— O 4.-J *-6-1.-• i O 0 co o V)0 CO N:1_,--.! OW E O f6 a) .cc etoO G.) c co co 0 s 2 .^ C. L) Qa ca N 4,� • • L.9 O O co >- 1 r... U ii) .� 0 0 I VI Q) 0- (3) E Q) 4-+ l/) 0 0) Z5 .5 . a.} ...... co...c. 4.,) Ln cx. co O U c O cU .0 Z Lnc 0 co CL >-. a) 0)0 ,... `> _ 4=-- 8 4...) 4-- 0 O s. +. > O C . co U a) y_ ._, 4— O O 0 ©. on o + - Q O N = s 0 ..-'fa Q) ul O ......, I.1. - ti C (130) 4J CO cam/) W E co 0 c O .4-0 V) X CO Tax District 2 — Rural Tax District 1— Countywide N 0 N LJ O N U 0 0 3300 — Detectives • O 0 N M 3400 — Patro 3500°— Records cu >N ' (/') i U U � a) N i s N O E U w I I O O O O 00 O1 M M 4400 — Other (1) C 0 IP in CO .}"P 0 ()) E ca C O N N CD 12) cu > co v) O — h4 Q) w E.co p +_ N 4-j=aN .� Q 0 Q. v) Q v) I— Z (1) 1 1 1 I 1 0 0 0 0 0 O O O O O Ni d- Ct ozo Y t.) s.... 4.-) to CU or) -c5 -, co o 0 0) os) co y c,..) t!' (j) 7 s7,' N til CO N 10A c. 11.1V tl1 S CO Q. tp0 0) (0 0) L) to tsA Y-1 .6 .0 °,,,4 C CV 1r' N CC CO 0 'Pi;%. O02 .tsi ,„ e Q- 0 � 0 ..A cn ks, 0 Go r_. ©cA s 41 CP ?:„. r. `f' toIP 01 M AP .t...i e (..4 0- 0 co Cr tre. e *7- 9- C° !'� rte'`- 01M tJ1 tf 1 00 00y,�, ' ";::: %rtr 1/4.0 a) (1) 1/40 r -- til 0 Cli.5 -0 0 'i N Q ACU r'' ¢ v ,,cG a) tic s y C N , 3 - cc 5 ';;;; co 00 0 0 h cca, 04 0 NC CO CP 0 0 0 0 th.. A_ ro- . 5 c- CD 0 CO h c- N 04 0 0 h LO •ci al n .-- la 01 CO e- 0 0 CO 0 •,,Z a o . . 09 E Of .00 h CO h h 01 CO c 0 00 6 3 I= t. N 01 0 E Z3. co to ko o .- n co ti (0 co c94. 0 or 0 of oi. n bo „6 1,::3 0 - 04 01 I' 0 CO 1 co ce ro E o co $ co l'.. O, r"-- V '” ,. ,'... 0 .1. • c, ... 4- r.: of or o: tri s- co n co et - co co' rni si .-: 01 00 n g o o - co cn 0 Q, c,i u5 co ... ac 0 45 ,w, 04 . e. 0 0 CO CO 04. <0 o co o) o 0 Preliminary Estimate FY2019 Preliminary Estimate c- 00 0 CO 0 0 0 0" 0 c- CO c- 01 CO 0 h CO " CO 04 01 P.- 3 A o- 0. 0. 3 RE 13 2 8 3 4.4, co co to .4. q co.. 04 .g5o o CO CO nis oi T.: s- e- 00 417 mc 04 VI 0 0- CO CO 0 0 r•-.. or m. g tr, 8 co o. 0 o " co S to o ss. to oi to 0 0 0._ 0 0 g g N CO 11.1. 4 o o 3 2 sr ni CO CC fe- 11 CO 01 ..- CO Ct ' CO N 0 0. CO g l'D (0 45 6' ce o ‘i. 4....7 o n o n il 5 2 04 0 irl 110 CO- 0 0 0 0) 03 `,2 O 2 8 CI. 0. CO 46 es: co ca f. 0N- C4 00000 r 48 O 0 1 O' h c -- C4 ur o o ori g 01 gi r3 o 714 .7.4. CO CO CO h 00 c0 co 0 0 Oi h (0 CO 0- 0 CA V- nr 00 00 0 0 0 04 CO h 0 0 0 q o O oi )si 4.4 of cri o re 0 04 CO I V, CO 0 00 h ct 0 0 0 0 00 0 0 CO N h g CO 101 CO .4t CO Cd 0, co 0 o Cr to CO C6 v 0: 04 " 00(0(0 0 0 CO 0. CO c- 4 re "- 00 s- 0 or 0 0 0 CA CD 04 h h Iro eo so -+-• CO 0 <I' 0 ci O 111-4' kfir g .171 3 04 0 01 0 cist co co 0 , CO CO N "0 0 04 Pc 04. 0 <0 CO 0. cl 44: r6^ VC g co q, Q5 or 135 >. U 6- (0 cl. co . a, Vco c U c6hyo c c iZ :2 +-J O O t.A U C N IP a) Lt?0 0 a) 0 •..... a) U CU a " ?. tTo 2CUt C aA CU CO Zi r -I SC) � o�o tto Z3 o z a, v 0 (I)> C 4-•— w O V)N O, . U Ct3 aJ To to +2 Q ) O a:2 cu L - co L... _c a U O +a C a Z — a) tU L.- -c3 _c o C +-.) 4-+ 4- -0 0 C CD C6 ,.E ro E fQ 0 to O bA CO 0 0 c ` v cu . ca cn t -a c z O O E a) VL.. t 0 »' c0 9-- v 0) 0 4- 0 () 4-. Z.-- 4) 4) a) CO0 E 0 N Ni W 0) CO E cn W 00 0 NI 03 4-J Z3 •— N I\ U O N L CO c 0 m in 0 m m r -I Ln 0 Cr N m -(/)- 01 h01 lD tD N 00 O m in - Property Taxes 00 0 LO LO a1 0 m 4' h rn N r! LD N 4 i!} i11 © m0 a ., , , tr)- UtaA c L O X 1--- v) 03 ion w CC N 0) LX03 cc E O = `.� z 00 in L p LD N h ri (1 - N m N N Tax District 1 Tax District 2 N CO CO a) e °' 0 -0 u . CO o 0) d 3o - til (t5 e . 0 (10 %)co o k.) 46 (,) .14 co 03 "7"4 til 4°) e A.) :.... (V Sam 44•"".Z.40°'.fe 'IC: IP 01) 0 to 0 Q t tf) t6.11 CO C. 6-.4.--, c.) Fp 'oAtV r c6 CUN O CU O V L_ GsCU Q >--") U _c (0 U D a) c G Q -0 COc CO p (D CU I -1 w C •— c CO •— +) V) cD CO cn UCU v) 0 • CU tI •CO p (1)� 2 4_,z " cu 03 O E U U cu CL c6 cn c6 a--' T.. Video Monitoring System Kitchen Equipment o a CD Kitchen Size • • • U au 2 Mental health v) v) U U(1) CU N CO 0 N O E4- coCD N 1 oco c Court Security • • Deron McMaster c Co o a) �0 co Ti. C.9 co> - CO ..... CO 0 +-) as 0.:: CO 0 t..0 = (2 . 15 r'o c7 VI r= 0 L.- .0 C1. tap C. C. c) OD C. a)tan c 0 •.4 c a) cc 13 c ca c a) E • 0 a) CA 0 0 C 0 0 VI 0 a cv 4- COC CO C C o 0 •. a) E. E 43) cv a 0.E "6 W L.)k.)s 0 c (‘-0 o ft s, +0/ c cv CO cJ ' 7 L- .+, a a) F a) . . 0 0 0 co `#a*0 . al a o � 0 co SI a) 8...CU .C2 0c co C CO co o NiN IsssCO .