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2016-377-Minutes for Meeting June 22,2016 Recorded 7/8/2016DESCHUTES COUNTY OFFICIAL RECORDS cJ 2016,377 NANCY BLANKENSHIP, COUNTY CLERK +� + COMMISSIONERS' JOURNAL 07108/2016 11:20:47 AM 1111 loll 11 l 11 1111111 SII III 77 For Recording Stamp Only Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, JUNE 22, 2016 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend Present were Commissioners Alan Unger, Tammy Baney and Anthony DeBone. Also present were County Administrator Tom Anderson and Deputy County Administrator Erik Kropp; Dave Doyle, County Counsel; Wayne Lowry and Loni Burk, Finance; Judith Ure, Administration; Nick Lelack, Community Development; and approximately fifteen other citizens. No representatives of the media were in attendance. 1. CALL TO ORDER Chair Unger called the meeting to order at 10:00 a.m. 2. PLEDGE OF ALLEGIANCE 3. CITIZEN INPUT Minutes of Board of Commissioners' Business Meeting Wednesday, June 22, 2016 Page 1 of 17 Justin Gottlieb, a cannabis activist throughout the region, asked if there is something in the budget relating to additional revenue from cannabis sales, allocating it for certain uses. He has made the same proposal to Bend Park & Recreation and the City of Bend. He thinks this is important and is appalled that no one seems to want this money. He has been sleeping behind a dumpster recently, and would really like to go to work in this industry. No other comments were offered. Before the Board was Consideration of Approval of the Consent Agenda. DEBONE: Move approval. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. Consent Agenda Items 4. Board Signature of Document No. 2016-289, Amending an Improvement Agreement with Pronghorn Intangibles LLC 5. Board Signature of Document No. 2016-197, an Intergovernmental Agreement with the City of Sisters, for the County's Community Development Department to Collect an Advanced Planning Fee relating to Building Permits 6. Board Signature of Document No. 2016-409, Granting an Easement to Central Electric Cooperative 7. Board Signature of Document No. 2016-333, Revising the Description of Certain Behavioral Health Services per Oregon Health Authority 8. Board Signature of Order No. 2016-027, Canceling Uncollectible Personal Property Taxes 9. Board Signature of Order No. 2016-030, Setting a Construction Speed Limit of 20 MPH for Cascade Lakes Highway from Mile Post 25.48 to Mile Post 26.29 10. Board Signature of Resolution No. 2016-028, Transferring Appropriations within the Sheriffs Office Fund Minutes of Board of Commissioners' Business Meeting Wednesday, June 22, 2016 Page 2 of 17 11. Board Signature of Document No, 2016-288, Renewing a Solid Waste Department Grant Agreement with Heart of Oregon Corps 12. Board Signature of Resolution No. 2016-029, Transferring Appropriations within the Property Management Department Fund 13. Board Signature of Resolution No. 2016-030, Transferring Appropriations in the General County Projects Fund 14. Board Signature of Resolution No. 2016-034, Transferring Appropriations in the General Support Services — Finance Reserve Fund 15. Board Signature of Resolution No. 2016-035, Transferring Appropriations in the General Support Services — Finance Fund 16. Board Signature of Resolution No. 2016-036, Transferring Appropriations in the Oregon Health Plan — Alcohol/Drug Services Fund 17. Board Signature of Resolution No. 2016-037, Transferring Appropriations within the General Fund 18. Board Signature of Resolution No. 2016-038, Transferring Appropriations from General Fund Contingency to Materials & Services in the Special Transportation Fund 19. Board Signature of Resolution No. 2016-046, Transferring Appropriations within the General Fund — Assessor's Office 20. Board Signature of Resolution No. 2016-031, Transferring Appropriations in the Industrial Lands Proceeds Fund 21. Board Signature of Resolution No. 2016-032, Transferring Appropriations in the Property & Facilities Fund 22. Board Signature of Resolution No. 2016-033, Transferring Appropriations within the Foreclosed Land Sales Fund 23. Board Signature of Resolution No. 2016-049, Transferring Appropriations in the Community Development Department Fund 24. Board Signature of Resolution No. 2016-051, Transferring Appropriations in the Solid Waste Department Fund 25. Board Signature of Order No. 2016-028-A, Amending the Order Denying College Hunks Hauling Junk's Request for a Solid Waste Franchise Exemption Minutes of Board of Commissioners' Business Meeting Wednesday, June 22, 2016 • Page 3 of 17 26. Board Signature of Document No. 2016-429, Amending a Lease Agreement with Munchkin Manor Childcare and Preschool 27. Board Signature of Documents Nos. 2016-403, 2016-404, 2016-405 and 2016- 406, Quitclaim Deeds Removing Restrictions for Wildland Fire Fuel Reduction 28. Approval of a Forgivable Business Loan to PCC Schlosser Co. of Redmond 29. Board Signature of Minutes: Work Sessions: May 23 and 25; June 6 and 8, 2016 Business Meetings: May 23 and 25; June 1 and 8, 2016 • Special Business Meeting: June 15, 2016 • Budget Meetings: May 31, and June 1 through 3, 2016 (Capital Improvements; Justice Court; Support Services; Sunriver Chamber of Commerce; 9-1-1 District: Fair & Expo; Assessor's Office; District Attorney and Medical Examiner; Budget Committee Wrap-up and Approval) • Joint Meeting with the Sisters City Council: April 9, 2015 • Joint Meetings with the Redmond City Council: February 23 and May 10, 2016 ACTION ITEMS 30. Before the Board was Consideration of Approval of a Business Loan Fund Conversion for Paladin Data Corporation. Tom Rowley of EDCO and Paladin Data General Manager Mike Williamson came before the Board. Judith Ure provided a brief overview of the item, explaining that Paladin Data received a County forgivable business loan that allowed them to create and maintain jobs as required. The average salary for the new positions is over $43,000. Chair Unger said the County is glad to be in partnership in keeping and growing jobs in Central Oregon. Commissioner DeBone congratulated them on their long-term business efforts here. This program was established during a time of economic need for this purpose. Commissioner Baney asked how this loan has helped. Mr. Williamson replied that this was a huge benefit to them. He said they actually started the idea for their business in 1980. In 1996, their software went national, and in 2005 it was modernized. They launched a Windows package in 2007 and now it is in many outlets. They have been growing about 14% per year. Minutes of Board of Commissioners' Business Meeting Wednesday, June 22, 2016 Page 4 of 17 They connected with EDCO and, with EDCO's help, applied for the loan so they could hire more people. They are now up to 56 employees and their client count is 930. They have invested about $4.5 million here. Ms. Ure said that EDCO does all the hard work. Chair Unger stated that this reminds the County that local businesses are a good thing to invest in, and EDCO has been a valuable partner throughout. DEBONE: Move approval. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. 31. Before the Board was Consideration of Board Signature of Resolution No. 2016-048, Approving a Tax Exemption Request for Affordable Housing Projects in Bend. Erik Kropp explained that representatives of Pacific Crest Affordable Housing met with the Board in a work session to discuss some plans for affording housing in Bend. One is a 50 -unit complex in NW Crossing, and the other is a 64 unit complex off 27th and Butler Market Road. It would mean a $5,000 County tax exemption for a period of time. This is an important step in addressing the problem of not enough affordable housing in the area. The full value of the exemption must be passed on to the renters of the units, per law. Commissioner Baney said that they got an e-mail about this exemption, expressing concerns about the use of tax dollars, but she feels it is money well spent to be able to have more affordable housing available here. Commissioner DeBone said he toured each of this company's established properties, and they are state of the art for energy efficiency and maintenance. Chair Unger said this company has a great product and does good work. These efforts help with quality of life here. There will be future requests for support for this kind of thing, but it is needed now. Commissioner DeBone stated that it is different than senior housing, but is for qualified residents. It is not a long- term solution to the problem, but it is an important part of it. Commissioner Baney noted that there is a lot of market pressure due to a lack of housing, and that is starting to affect local companies' ability to attract and keep good talent. Minutes of Board of Commissioners' Business Meeting Wednesday, June 22, 2016 Page 5 of 17 DEBONE: Move approval. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. 32. Before the Board was the Presentation and Consideration of Adoption of the Community Development Department Work Plan for FY 2016-17. Nick Lelack presented the Work Plan for FY 2016-17 on PowerPoint. (A copy of the presentation is attached for reference.) He pointed out the higher caseload, but that the Department is still retaining a high level of customer service. A consultant advised that they should start surveying customers when they are at the counter, and this resulted in many survey results and overall those have been very positive. Activity is up, there are new planners and permit technicians, and they are all quite busy. Commissioner DeBone said that this number of surveys being returned is admirable. Commissioner Baney noted that the team wants to get to 'yes' and does all it can to help. The adoption of marijuana regulations was a very challenging effort as well. Chair Unger said there are many people that still need to get to compliance. Mr. Lelack replied that the Board has adopted regulations for this. By September 15 of this year, lighting ordinances and others are effective, with the rest being effective later. The OHA does not provide information on who is involved in medical marijuana production so, through OHA, they will all be notified of the regulations. Informing the growers is the first step. The other side is, if a property owner does not receive the information or chooses not to comply, there is a complaint process. This will be handled by Code Enforcement. Mr. Lelack then went through the larger projects handled by the Department over the past year, and what they anticipate are the bigger issues for the coming year. He noted that the work plan evolves as issues come up, or if the Commissioners feel that something has become a priority. Commissioner Baney confirmed that this is a living document and they have to respond quickly in some cases. Minutes of Board of Commissioners' Business Meeting Wednesday, June 22, 2016 Page 6 of 17 Chair Unger opened the public hearing. John McIntire said he is a long-time resident of the County who owns 82 acres of EFU property. They are applying for a medical hardship consideration with the County due to his and his wife's age and illness. He asked the Board to consider a rule change regarding medical hardship situations. At this time, only manufactured or RV type housing is allowed for this. The State allows permanent structures. He already has a permanent structure on the property that would be suitable for housing family members to take care of them. They would at this point have to bring in utilities and a manufactured structure to have them on the property. The existing structure would be unused while they go through this very expensive process. By the time they purchase and set up such a structure, it could cost up to $100,000. The existing structure could be modified for this use for a lot less money. This situation is not unique. There are many people living on similar properties with similar problems. The rule change could help a lot of them. Many properties have existing structures that might be suitable for this, without the added expense of bringing in another structure. It is not always possible to finance bringing in a temporary structure, either, and many people do not have these kinds of financial resources. The sites available for this are often problematic, and don't blend with the other structures, or may not be conveniently located. Manufactured structures don't always age well, and in some areas are not even allowed per CC&R's. This is not necessary if there were an alternative, such as an existing structure. This would be helpful for those on EFU properties and would allow the County to come into line with the State. Chair Unger said this should be on the plan. They had looked at the structures being temporary, but there may be other solutions, knowing that the use would revert after the hardship issue is concluded. Commissioner Baney stated that the work plan should include what is helpful to the community. Mr. Lelack said that they have evaluated how to incorporate this, and it should not be a big problem in an EFU zone as a good place to start. Minutes of Board of Commissioners' Business Meeting Wednesday, June 22, 2016 Page 7 of 17 Commissioner DeBone asked if Planning Commission or Historic Landmarks Commission recommendations need to be considered separately. Mr. Lelack said that the Planning Commission request is minimal, but the Landmarks Commission's requests are more extensive. CDD continues to address some of the other recommendations, especially the part about keeping communities informed. Commissioner DeBone asked about the four items. Mr. Lelack stated that they are not included, but the hardship dwelling item will be added. Commissioner DeBone said that regarding a permitted structure with water, sewer, insulation and so on, what do they do after the use is over? Mr. Lelack stated that it would have to be decommissioned for that use. Being no further testimony, Chair Unger closed the public hearing at this time. DEBONE: Move approval of the Work Plan and the one additional item as discussed. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. 33. Before the Board was a Public Hearing and Consideration of Adoption of the FY 2016-17 Deschutes County Budget, Levying Ad Valorem Taxes and Making Appropriations, through Board Signature of Resolution No. 2016- 039. Wayne Lowry explained that there will be a series of hearings this morning on budget items. There have been no changes from previous discussions. Tom Anderson thanked staff, Wayne Lowry, Loni Burk and others, for their hard work, as well as the citizen members of the Budget Committee. The budget is balanced and they will be able to meet the continued demands of the community. They are taking advantage of good economic times to expand services to meet growth, and to build reserves back up for future times. Chair Unger thanked Mr. Anderson, the budget officer, for his hard work with the departments. Minutes of Board of Commissioners' Business Meeting Wednesday, June 22, 2016 Page 8 of 17 Chair Unger opened the public hearing. Commissioner Baney asked about the comments today relating to taxation on marijuana. Mr. Lowry stated that to his knowledge there was no discussion about such a tax or how to handle what the State does. Most taxes go to the cities or the State. If they do receive any tax revenue, they can amend the funds once they determine how to allocate it. Phil Henderson, citizen, stated that he is a homebuilder and is looking at the budget in that way. He is also running for a Commissioner seat. He attended most of two of the four main days of the budget meetings. He likes the budget and studied it also four years ago when he ran. However, he has an issue with items that needed further review. He was not able to attend the Friday meeting and feels that this is a lack of transparency because he hasn't seen any information on this meeting. Also, the way the budget is done, about $25 million comes from taxes. He wants to see a summary of exactly what these dollars cover. It is not easily found. He also was disappointed in the budget hearings since there is no discussion about the rate of taxes and the rate of growth of taxes. He knows property taxes go up 3% every year regardless of the economy. He does not think this is right. Assessed valuation has gone up over time, but they are paying more taxes and he wants to know if all of this is needed. He knows that the County is flush now with more revenue, but there is no real discussion as to whether they need it. He takes the budget as a framework on how a business should run, but this should not be automatic if it is public money. What he also did not hear in the process is the number applied to each department for healthcare costs. That is a lot of money, and just seems to go up because there is a lot of it now. The same applies for retirement benefits. He would have done things differently. The Road Department is chip sealing less this year than previously. This is a good time to spend money on roads. The cities have more problems, but this is a good time to spend more on roads. This affordable housing issue needs a bigger County role. It is impossible for most people to buy a home. He understands subsidized housing, but others are being pushed out. The Bend UGB is woefully inadequate. Minutes of Board of Commissioners' Business Meeting Wednesday, June 22, 2016 Page 9 of 17 The City complies with what the State wants them to do, but this results in more multi -family than people really want. They are also bringing in very little land and not many places to build affordable housing. A $250,000 house is not affordable to many. It is fundamentally wrong that people can't have that dream of a house and not an apartment. There is a value to spreading people out with a little more space. The County could advocate for this. In CDD, the County should look at how to play a role in this. The State system should be modified in the future because it is different here. They should look at how other states do this. There is a lot of land in the County that could be built on but they are not allowed to do so. This should be a budget item in CDD. No other testimony was offered. Mr. Lowry said no other comments were received in the mail. Commissioner DeBone said that they just approved the minutes today and those will be available. Chair Unger stated that the County is open for discussion and will accommodate citizens. Mr. Lowry said that there is a new table inserted this year explaining all the levies and how they are used, in the budget message. Commissioner Baney stated that maybe there is a way to make this easier for the public to understand the budget. Not many people want to look through a big budget book or attend meetings. For the average property owner, maybe there is a way to explain and break this down to make it more real. Mr. Anderson said that he wished more members of the public were interested. However, there are not typically a lot of public inquiries into this. They added a feature to the website last year that explains the budget in creative ways, with graphics. Also, the Board could consider producing a budget magazine that incorporates basic financial information with graphs that break it down. This has not been brought forward in the recent past because no one seemed interested. The Internal Auditor did a mockup of a similar document for financing reasons that could be reviewed. They can talk about this further. Commissioner Baney said there used to be a budget document each year that was included in the Bulletin, so perhaps they can revisit this. Commissioner DeBone said that what is on the website is easy to understand and people can look at exactly what they want. He is not sure more is needed. Perhaps they can do more outreach with the main facts, but he does not see the need or expense of another document. Minutes of Board of Commissioners' Business Meeting Wednesday, June 22, 2016 Page 10 of 17 Commissioner Baney said that they have started rebuilding reserves for the next downturn. They need to be able to weather another storm, and they look vastly different than other agencies across the state that did not do so well. They have not levied the full amount in the past. Commissioner DeBone said that reserves are needed for long-term capital plans and to deal with growth and other issues. More and more, services are needed and at some point the whole system has to grow. Commissioner Baney noted that during a downturn, asking for additional funds is not reasonable for taxpayers, so it is better to build reserves for when they are needed. Regarding affordable housing, they are engaged with this, but there could eventually be a workforce shortage because of this shortage. However, the County is limited due to State law. She did not catch that they are not doing as much chip seal, but the County's roads are in good shape. Commissioner DeBone said they get to see all the themes from the budgets, and one of these is through the local PSCC (Public Safety Coordinating Council). He explained who is involved with this group, and why. Law enforcement is doing good work. He advocates that they should add value to PSCC and take advantage of opportunities there to combine efforts. DEBONE: Move approval of the FY 2016-17 Budget document. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes, UNGER: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE SUNRIVER LIBRARY COUNTY SERVICE DISTRICT 34. Before the Board was Consideration of Board Signature of Resolution No. 2016-047, Initiating the Dissolution of the Sunriver Library County Service District. David Doyle stated that the library district was formed in 1994 for capital construction reasons. The bond has been paid off and the District can be dissolved at this time. Minutes of Board of Commissioners' Business Meeting Wednesday, June 22, 2016 Page 11 of 17 DEBONE: Move approval of Resolution No. 2016-047. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. Commissioner DeBone said that this is one way something is dropping off the tax bill, at about $15 for some people 35. Before the Board was Consideration of Board Signature of Order No. 2016-031, Dissolving the Sunriver Library County Service District. BANEY: Move approval of Order No. 2016-031. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE BLACK BUTTE RANCH COUNTY SERVICE DISTRICT 36. Before the Board was a Public Hearing and Consideration of Adoption of the Black Butte Ranch County Service District FY 2016-17 Budget, Levying Ad Valorem Taxes and Making Appropriations, through Board Signature of Resolution No. 2016-040. Chair Unger opened the hearing. Being no comments offered, the hearing was closed. DEBONE: Move approval of Resolution No. 2016-040. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, June 22, 2016 Page 12 of 17 CONVENED AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT 37. Before the Board was a Public Hearing and Consideration of Adoption of the Sunriver Service District FY 2016-17 Budget, Levying Ad Valorem Taxes and Making Appropriations, through Board Signature of Resolution No. 2016-041. Chair Unger opened the hearing. Being no comments offered, the hearing was closed. BANEY: Move approval of Resolution No. 2016-041. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. 38. Before the Board was Consideration of Board Signature of Resolution No 2016-049, Transferring Appropriations within the Sunriver Service District Fund. Mr. Lowry said this is an end of the fiscal year adjustment relating to the purchase of equipment. BANEY: Move approval of Resolution No. 2016-049. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. CONVENED AS THE GOVERNING BODY OF COUNTYWIDE LAW ENFORCEMENT DISTRICT #1 39. Before the Board was a Public Hearing and Consideration of Adoption of the Countywide Law Enforcement District #1 FY 2016-17 Budget, Levying Ad Valorem Taxes and Making Appropriations, through Board Signature of Resolution No. 2016-044. Chair Unger opened the hearing. Being no comments offered, the hearing was closed. Minutes of Board of Commissioners' Business Meeting Wednesday, June 22, 2016 Page 13 of 17 DEBONE: Move approval of Resolution No. 2016-044. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. CONVENED AS THE GOVERNING BODY OF RURAL LAW ENFORCEMENT DISTRICT #2 40. Before the Board was a Public Hearing and Consideration of Adoption of the Rural Law Enforcement District #2 FY 2016-17 Budget, Levying Ad Valorem Taxes and Making Appropriations, through Board Signature of Resolution No. 2016-045. Chair Unger opened the hearing. Being no comments offered, the hearing was closed. BANEY: Move approval of Resolution No. 2016-045. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 41. Before the Board was a Public Hearing and Consideration of Adoption of the 9-1-1 County Service District FY 2016-17 Budget, Levying Ad Valorem Taxes and Making Appropriations, through Board Signature of Resolution No. 2016-042. Mr. Lowry said this went through the normal County budget process, but when this was put on the ballot there was a commitment that the tax level would remain the same as previously for two years. Mr. Doyle stated that it the new district has specific withdrawal and formation guidelines but the timing of the election made some of this awkward. There will be a new document on a revised Resolution for June 29, 2016 with a hearing noticed for same. Chair Unger opened the hearing. Minutes of Board of Commissioners' Business Meeting Wednesday, June 22, 2016 Page 14 of 17 Citizen Phil Henderson said that regarding the budget process, he wanted to know why the Personnel Services budget for 911 has gone up 50% and the number of employees has gone up as well. This was a big increase and he would like an explanation. Mr. Anderson stated that when the new 911 Director was hired, one of his most important tasks was to develop a strategic plan. They are building a new radio system for the region, and will manage it. They took over the existing system from the Sheriff and will have to maintain it. This maintenance staff is something they have not had before. The rest relates to the realization that they were understaffed in 911. Appropriate hiring began last year and continues, because a communications center of this size, serving a lot of partners, needed to be better staffed. There was a commitment to increase the number of dedicated call takers for police and fire. They have been ratcheting this up over the past few years to reach the ideal size. Mr. Henderson said that it is one of the highest paid departments as well. Commissioners Baney stated that the work they do is difficult to find employees for. It is hard work. They are compensated well through the County, but with the input of the User Board, which helps to identify needs. There have been requests from Fire Departments for increased capacity. Chair Unger said that only about 2% of a population can do the work of a call taker. Commissioner DeBone stated that they are working on ways to optimize overtime hours so that there is less cost involved with that. Chair Unger said that 911 is running more efficiently now than it ever has. Chair Unger closed the public hearing. No action will be taken today; there will be a new hearing with the adjusted figures on June 29, 2016. 42. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District (two weeks), in the Amount of $314,243.74. DEBONE: Move approval, subject to review. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, June 22, 2016 Page 15 of 17 CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 43. Before the Board was a Public Hearing and Consideration of Adoption of the Extension/4-H County Service District FY 2016-17 Budget, Levying Ad Valorem Taxes and Making Appropriations, through Board Signature of Resolution No. 2016-043. Chair Unger opened the hearing. Being no comments offered, the hearing was closed. Commissioner Baney thanked Mr. Lowry and his staff for the great work they put into the budget. DEBONE: Move approval of Resolution No. 2016-043. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. 44. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District (two weeks), in the Amount of $753.00. BANEY: Move approval, subject to review. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 45. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County (two weeks), in the Amount of $8,336,814.26 (note: $6,252,242.17 is for debt service payments). Mr. Anderson noted that a great deal of this is debt service is part of the refinancing of bonds which will save the County about $1 million over time. Minutes of Board of Commissioners' Business Meeting Wednesday, June 22, 2016 Page 16 of 17 There was a new water truck purchased by Solid Waste that went through a bidding process and was the low bid. DEBONE: Move approval, subject to review. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. 46. OTHER ITEMS None were offered. 47. ADJOURN Being no further discussion, the meeting was adjourned at 11:35 a.m. DATED this 19 1. -ii% Day of Deschutes County Board of Commissioner 0 ATTEST: Recording Secretary 2016 for the Aan Unger, Chair Tammy Baney, Vi6e3Chair Anthony DeBone, DeBone, Commissioner Minutes of Board of Commissioners' Business Meeting Wednesday, June 22, 2016 Page 17 of 17 Lti� BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Subject: (-lit Lb Name 'rt,/c t W Address Phone #s Se.) - 6-16 ` 6 S 5 7 E-mail address NJ/ A - In Favor \i/JrC 11 kJ'—E0'1 Date: Z Z ( 6 Neutral/Undecided Opposed Submitting written documents as part of testimony? Yes If so, please give a copy to the Recording Secretary for the record. ,�° s°2{ BOARD OF COMMISSIONERS' MEETING REQUEST TO SPF; ' T' (r`4-11 Date: 4)11 -- Subject: ►� t �''�'�" v. 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This notice does not limit the ability of the Board to address additional subjects. Meetings are subject to cancellation without notice. This meeting is open to the public and interested citizens are invited to attend. Business Meetings are usually recorded on video and audio, and can be viewed by the public live or at a later date; and written minutes are taken for the record. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board Chair calls on you to speak PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing not being conducted as a part of this meeting will NOT be included in the official record of that hearing. If you offer or display to the Board any written documents, photographs or other printed matter as part of your testimony during a public hearing, please be advised that staff is required to retain those documents as part of the permanent record of that hearing. Board of Commissioners' Business Meeting Agenda Wednesday, June 22, 2016 Page 1 of 11 CONSENT AGENDA 4. Board Signature of Document No. 2016-289, Amending an Improvement Agreement with Pronghorn Intangibles LLC 5. Board Signature of Document No. 2016-197, an Intergovernmental Agreement with the City of Sisters, for the County's Community Development Department to Collect an Advanced Planning Fee relating to Building Peunits 6. Board Signature of Document No. 2016-409, Granting an Easement to Central Electric Cooperative 7. Board Signature of Document No. 2016-333, Revising the Description of Certain Behavioral Health Services per Oregon Health Authority 8. Board Signature of Order No. 2016-027, Canceling Uncollectible Personal Property Taxes 9. Board Signature of Order No. 2016-030, Setting a Construction Speed Limit of 20 MPH for Cascade Lakes Highway from Mile Post 25.48 to Mile Post 26.29 10. Board Signature of Resolution No. 2016-028, Transferring Appropriations within the Sheriff's Office Fund 11. Board Signature of Document No. 2016-288, Renewing a Solid Waste Department Grant Agreement with Heart of Oregon Corps 12. Board Signature of Resolution No. 2016-029, Transferring Appropriations within the Property Management Department Fund 13. Board Signature of Resolution No. 2016-030, Transferring Appropriations in the General County Projects Fund 14. Board Signature of Resolution No. 2016-034, Transferring Appropriations in the General Support Services — Finance Reserve Fund 15. Board Signature of Resolution No. 2016-035, Transferring Appropriations in the General Support Services — Finance Fund 16. Board Signature of Resolution No. 2016-036, Transferring Appropriations in the Oregon Health Plan — Alcohol/Drug Services Fund 17. Board Signature of Resolution No. 2016-037, Transferring Appropriations within the General Fund Board of Commissioners' Business Meeting Agenda Wednesday, June 22, 2016 Page 2 of 11 18. Board Signature of Resolution No. 2016-038, Transferring Appropriations from General Fund Contingency to Materials & Services in the Special Transportation Fund 19. Board Signature of Resolution No. 2016-046, Transferring Appropriations within the General Fund — Assessor's Office 20. Board Signature of Resolution No. 2016-031, Transferring Appropriations in the Industrial Lands Proceeds Fund 21. Board Signature of Resolution No. 2016-032, Transferring Appropriations in the Property & Facilities Fund 22. Board Signature of Resolution No. 2016-033, Transferring Appropriations within the Foreclosed Land Sales Fund 23. Board Signature of Resolution No. 2016-049, Transferring Appropriations in the Community Development Department Fund 24. Board Signature of Resolution No. 2016-051, Transferring Appropriations in the Solid Waste Department Fund 25. Board Signature of Order No. 2016-028-A, Amending the Order Denying College Hunks Hauling Junk's Request for a Solid Waste Franchise Exemption 26. Board Signature of Document No. 2016-429, Amending a Lease Agreement with Munchkin Manor Childcare and Preschool 27. Board Signature of Documents Nos. 2016-403, 2016-404, 2016-405 and 2016- 406, Quitclaim Deeds Removing Restrictions for Wildland Fire Fuel Reduction 28. Approval of a Forgivable Business Loan to PCC Schlosser Co. of Redmond 29. Board Signature of Minutes: • Work Sessions: May 23 and 25; June 6 and 8, 2016 • Business Meetings: May 23 and 25; June 1 and 8, 2016 • Special Business Meeting: June 15, 2016 • Budget Meetings: May 31, and June 1 through 3, 2016 (Capital Improvements; Justice Court; Support Services; Sunriver Chamber of Commerce; 9-1-1 District: Fair & Expo; Assessor's Office; District Attorney and Medical Examiner; Budget Committee Wrap-up and Approval) • Joint Meeting with the Sisters City Council: April 9, 2015 • Joint Meetings with the Redmond City Council: February 23 and May 10, 2016 Board of Commissioners' Business Meeting Agenda Wednesday, June 22, 2016 Page 3 of 11 ACTION ITEMS 30. CONSIDERATION of Approval of a Business Loan Fund Conversion for Paladin Data Corporation — EDCO Representatives; Judith Ure, Administration 31. CONSIDERATION of Board Signature of Resolution No. 2016-048, Approving a Tax Exemption Request for Affordable Housing Projects in Bend — Erik Kropp, Deputy County Administrator 32. PRESENTATION and Adoption of the Community Development Department Work Plan for FY 2016-17 — Nick Lelack, Community Development 33. PUBLIC HEARING and Adoption of the FY 2016-17 Deschutes County Budget, Levying Ad Valorem Taxes and Making Appropriations, through Board Signature of Resolution No. 2016-039 — Loni Burk, Finance Suggested Actions: Open hearing; take testimony; close hearing; approve Resolution No. 2016-039. CONVENE AS THE GOVERNING BODY OF THE SUNRIVER LIBRARY COUNTY SERVICE DISTRICT 34. CONSIDERATION of Board Signature of Resolution No. 2016-047, Initiating the Dissolution of the Sunriver Library County Service District — Chris Bell, County Counsel 35. CONSIDERATION of Board Signature of Order No. 2016-031, Dissolving the Sunriver Library County Service District — Chris Bell, County Counsel CONVENE AS THE GOVERNING BODY OF THE BLACK BUTTE RANCH COUNTY SERVICE DISTRICT 36. PUBLIC HEARING and Adoption of the Black Butte Ranch County Service District FY 2016-17 Budget, Levying Ad Valorem Taxes and Making Appropriations, through Board Signature of Resolution No. 2016-040 — Loni Burk, Finance Board of Commissioners' Business Meeting Agenda Wednesday, June 22, 2016 Page 4 of 11 CONVENE AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT 37. PUBLIC HEARING and Adoption of the Sunriver Service District FY 2016- 17 Budget, Levying Ad Valorem Taxes and Making Appropriations, through Board Signature of Resolution No. 2016-041 — Loni Burk, Finance 38. CONSIDERATION of Board Signature of Resolution No 2016-049, Transferring Appropriations within the Sunriver Service District Fund CONVENE AS THE GOVERNING BODY OF COUNTYWIDE LAW ENFORCEMENT DISTRICT #1 39. PUBLIC HEARING and Adoption of the Countywide Law Enforcement District #1 FY 2016-17 Budget, Levying Ad Valorem Taxes and Making Appropriations, through Board Signature of Resolution No. 2016-044 — Loni Burk, Finance CONVENE AS THE GOVERNING BODY OF RURAL LAW ENFORCEMENT DISTRICT #2 40. PUBLIC HEARING and Adoption of the Rural Law Enforcement District #2 FY 2016-17 Budget, Levying Ad Valorem Taxes and Making Appropriations, through Board Signature of Resolution No. 2016-045 — Loni Burk, Finance CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 41. PUBLIC HEARING and Adoption of the 9-1-1 County Service District FY 2016-17 Budget, Levying Ad Valorem Taxes and Making Appropriations, through Board Signature of Resolution No. 2016-042 — Loni Burk, Finance 42. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District (two weeks) Board of Commissioners' Business Meeting Agenda Wednesday, June 22, 2016 Page 5 of 11 CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 43. PUBLIC HEARING and Adoption of the Extension/4-H County Service District FY 2016-17 Budget, Levying Ad Valorem Taxes and Making Appropriations, through Board Signature of Resolution No. 2016-043 — Loni Burk, Finance 44. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District (two weeks) RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 45. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County (two weeks) 46. OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories. Executive sessions are closed to the public; however, with few exceptions and under specific guidelines, are open to the media. 47. ADJOURN To watch this meeting on line, go to: htto://www.deschutes.oraibcc/Daae/board-meetina-videos Please note that the video will not show up until recording begins. You can also view past meetings on video by selecting the date shown on the website calendar. Board of Commissioners' Business Meeting Agenda Wednesday, June 22, 2016 Page 6 of 11 ®g Deschutes County encourages persons with disabilities to participate in all programs and ��activities. To request this information in an alternate format please call (541) 617-4747, or email ken.harms@deschutes.org. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.) Monday, June 20 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, June 22 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, June 23 4:00 p.m. Health Department Candidates Reception — Health Department Friday, June 24 8:00 a.m. Health Department Candidate Interviews (all day) Monday, June 27 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, June 29 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday. June 30 11:30 a.m. Annual Meeting with Black Butte Ranch County Service District Board, at Black Butte Ranch Board of Commissioners' Business Meeting Agenda Wednesday, June 22, 2016 Page 7of11 Monday, July 4 Most County offices will be closed to observe Independence Day. Tuesday, July 5 3:30 p.m. Regular Meeting of Public Safety Coordinating Council Wednesday, July 6 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, July 13 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, July 18 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Tuesday, July 19 10:00 a.m. 9-1-1 Board Meeting, at 9-1-1 Monday, July 25 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, July 27 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, August 1 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, June 22, 2016 Page 8 of 11 Tuesday. August 2 3:30 p.m. Regular Meeting of Public Safety Coordinating Council Wednesday. August 3 Opening Day at the Deschutes County Fair August 9, 2016 6:00 p.m. Regular Joint Meeting with the Redmond City Council, Redmond City Hall Wednesday, August 10 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday. August 15 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Tuesday, August 16 10:00 a.m. 9-1-1 Board Meeting, at 9-1-1 Monday, August 22 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday. August 24 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) August 25, 2016 1:00 p.m. (Tentative) Joint Meeting with City of Bend regarding a Bend Urban Growth Boundary Expansion Board of Commissioners' Business Meeting Agenda Wednesday, June 22, 2016 Page 9 of 11 Monday, August 29 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Tuesday, August 30 11:30 a.m. Redmond Chamber of Commerce — State of the County — Juniper Golf Course Wednesday, August 31 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday. September 5 Most County offices will be closed to observe Labor Day. Tuesday, September 6 3:30 p.m. Regular Meeting of Public Safety Coordinating Council Wednesday, September 7 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, September 14 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, September 19 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Tuesday, September 20 10:00 a.m. 9-1-1 Board Meeting, at 9-1-1 Board of Commissioners' Business Meeting Agenda Wednesday, June 22, 2016 Page 10 of 11 Monday, September 26 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday. September 28 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday. September 29 All Day AOC District 2 Meeting - Lakeview INDeschutes County encourages persons with disabilities to participate in all programs and amactivities. To request this information in an alternate format please call (541) 617-4747, or email ken.harms©deschutes.org. Board of Commissioners' Business Meeting Agenda Wednesday, June 22, 2016 Page 11 of 11