2016-388-Minutes for Meeting June 01,2016 Recorded 7/21/20161911)--21)1b
DESCHUTES COUNTY OFFICIAL RECORDS C 16 3i8
NANCY BLANKENSHIPJ a, COUNTY CLERK -
coma ss 'ONUS ' JOURNAL 07/21/2016 09:34:43 A
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For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora
MINUTES OF BUDGET MEETING
ASSESSOR'S OFFICE
WEDNESDAY, JUNE 1, 2016
Allen Room, Deschutes Services Building
Present were Commissioners Anthony DeBone, Alan Unger, and Tammy. Baney.
Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy
County Administrator; Mike Maier, Jimm Burton and Bruce Barrett, citizen
members of the Budget Committee; Wayne Lowry and Loni Burk, Finance; and
Scot Langton, Assessor's Office.
Meeting minutes were taken by Elyse West, Risk Management
The topic of discussion was Assessor's Office Budget
Chair Bruce Barrett opened the meeting at 9:45a.m.
Scot Langton, County Assessor, stated there are no significant changes from last
year in their cost of staffing. This year there have been several retirements, and
they did a restructure of the office regarding experience. Recruiting has been a
challenge because out -of -area recruits do not accept hire due to high housing costs,
and the private sector is experiencing its own success and staff retention. When
promoting from within, staff have experience, however it takes a full year to train
them and they are only able to work independently after their second year in the
position.
Minutes of Budget Meeting
Wednesday, June 1, 2016 Page 1 of 3
Mike Maier said he noticed on that state grant money has increased but the budget
has not. Is not that money dispersed based on the Assessor's Office submitted
budget?
Mr. Langton answered that the budget has not increased much due to the
restructure. As an example, the chief appraiser position is no longer because they
could not fill the recruitment for it. They therefore shifted the managerial duties
and hired a Senior Appraiser. He agreed the state money comes in based on their
budget; however the state has done a poor job statewide with projecting what the
revenues are.
Commissioner DeBone asked with the restructure, if the office had enough space
and was located properly for the next five years.
Mr. Langton replied affirmatively. It was designed to be a twenty year building
and current staffing levels are equal to those in 2001.
Looking at total revenues that the Assessor's Office bills, the administrative fee is
approximately 1.7% , which is efficient compared to other billing systems.
Tom Anderson asked what the latest on the development of new software for the
future.
Mr. Langton answered that Deschutes County is positioned better than any other
county in state. When we switched software in 2002 to Oregon Specific, it was
estimated to be a five to ten year life, which has been extended. Oregon Specific is
in the process of rewriting it and they are incurring half the capital cost to rewrite.
We are therefore no longer the owner of it. It is the only system that can be bought
today that has been tested and proven. Other nearby counties have bought untested
systems that failed. Deschutes County is transitioning into using software by Tyler.
Mr. Maier asked if the new system will improve efficiency.
Mr. Langton said that all software continues to upgrade and platforms are no
longer supported. This will be a better product and will integrate better with their
needs.
Being no further discussion, the session ended at 10:00 a.m.
Minutes of Budget Meeting Wednesday, June 1, 2016 Page 2 of 3
DATED this W Day of
Deschutes County Board of Commissioners.
ATTEST SIGNATURES:
Recording Secretary
Minutes of Budget Meeting
2016 for the
alzkv, Ume-
Alan Unger, Chair
Tammy Baney, Vi• hair
Anthony DeBone, Commissioner
Wednesday, June 1, 2016 Page 3 of 3
BUDGET COMMITTEE AGENDA
Wednesday, June lst, 2016
9:00 AM • Reconvene the Deschutes County budget meeting
9:00 - 9:30 AM Fair and Exno Center (Funds 617-619 and 601)
• Introductions
• Budget discussion; Special Requests 14/428
9:30 - 10:00 AM County Assessor's Office (Fund 001-02)
• Introductions
• Budget discussion
10:00 - 10:15 AM Break
10:15 - 10:45 AM County Clerk's Office (Funds 001-05, 001-06 and 218)
• Introductions
• Budget discussion
10:45 - 11:45 AM Solid Waste (Funds 610-614)
• Introductions
• Budget discussion
11:45 - 12:30 PM Elected Officials Compensation Committee
(Lunch - Discussion)
12:30 - 1:00 PM Natural Resources Protection (Funds 326-327)
• Introductions
• Budget discussion
1:00 - 2:00 PM
2:00 - 3:00 PM
3:00 - 3:15 PM
Road (Funds 325. 328-340. 465)
• Introductions
• Budget discussion;Special Requests 14/427
Community Development (Funds 290-303)
• Introductions
• Budget discussion; Special Requests 14/422
Break
Program
Budget
Tab/Pae-e
4/161
4 / 131
4/137
4/185
4 / 181
4/168
4/145
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