2016-405-Minutes for Meeting July 27,2016 Recorded 8/15/2016191b-2016
DESCHUTES
NANCY BLANKENSHIP,FRECORDS COUNTY CLERKvu N16,05
COMMISSIONERS' JOURNAL 4811512016 08;35;48 AM
IIiIIiIIII�iIIIIiIIIIIIIIIII III
2016-406
For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, JULY 27, 2016
Present were Commissioners Alan Unger, Tammy Baney and Anthony DeBone.
Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy
County Administrator; and Dave Doyle, County Counsel. Attending for a portion
of the meeting were Whitney Hale, Communications; Judith Ure, Administration;
Nick Lelack, Peter Gutowsky and Matt Martin, Community Development; Wayne
Lowry, Finance; Scot Langton, Assessor; and nine other citizens, including Ted
Shorack of The Bulletin.
Chair Unger opened the meeting at 1:30 p.m.
1. Review of Discretionary Grant Requests.
Judith Ure reviewed the first quarter grant applications.
The Sisters School Foundation is requesting $2,500. Commissioner Baney said
a number of schools would like this kind of funding, but she feels this is not the
right thing for the County. Chair Unger stated that he likes to support these
efforts, but there are a lot of schools and foundations that might come in with a
request.
Minutes of Board of Commissioners' Business Meeting Wednesday, July 27, 2016
Page 1 of 11
Commissioners DeBone said there are requests from two others today — John
Tuck School and Kids in the Game. He is uncomfortable with going forward
with this. Ms. Ure stated that the Board could set policy in this regard. Chair
Unger suggested that the grant forms include language explaining this more
clearly.
Commissioner Baney stated that she would be more agreeable if the request
came from a foundation; however, there are limited funds and a lot of
nonprofits with a variety of needs. Chair Unger would like to know how many
school foundations there are and have a conversation with them.
Commissioner Baney pointed out that Kids in the Game is not a school
program, but works with schools and other nonprofits. The Board granted
funding to Kids in the Game, one-third each of the $1,000 request.
Regarding the La Pine Lodgepole Dodgers, Commissioner DeBone noted that
they are hosting the 2017 Oregon State Snowmobile Association Convention.
The Board granted one-third each of the $1,000 request.
In regard to the request from the Tumalo Business Association request for help
with a second `Welcome to Tumalo' monument, Chair Unger pointed out that
this is an unincorporated town, and needs the County's support. The
Commissioners asked if the current sign would be turned to be more visible.
The Board granted $500 each.
Ms. Ure stated that the La Pine Rodeo Association submitted their request after
the deadline and the event is over. However, they say they can still use funds
for expenses. Chair Unger noted that they have been requesting funds every
year since 2002. Commissioner DeBone said he asked them about this. They
covered expenses this year but need to replace some bleachers. The big picture
is them getting to the new rodeo grounds, but the Park & Recreation District
and Rodeo Association are not working very well towards this yet. He supports
funding this year. Commissioner DeBone granted $1,000, and Commissioners
Unger and Baney granted $500 each. They asked that Commissioner DeBone
work towards something more stable.
Minutes of Board of Commissioners' Business Meeting Wednesday, July 27, 2016
Page 2 of 11
DAWNS House is asking for funding to purchase essential supplies and
clothing for women who are newly sober. The Commissioners granted $500
each. Commissioner Baney stated that this group has been partnering with the
Drug Court.
Erik Kropp said that one of their board members wants to do a press release.
Chair Unger would like to know more about what they do. Commissioner
DeBone suggested that perhaps this group could do a presentation to the Public
Safety Coordinating Council at some point.
Ms. Ure stated that some applications continue come in after the due date. She
asked how the Board wants her to deal with those. It is not fair to those groups
that actually planned ahead and got their applications in on time, to let those
who were late and want immediate attention to get it.
Commissioner Baney said that some are small nonprofits not looking for much
money. She said that Ms. Ure could make the Board aware if one is urgent for
some reason, as she has done in the past.
2. Discussion of Marijuana Business Regulation Implementation.
Matt Martin gave an overview of the ordinances that were already adopted.
They were not appealed to LUBA, so are effective as of July 1, 2016. The opt
out still remains in effect until the Board takes action to rescind it.
He presented documents for review. They are recommending the opt out be
addressed on August 10, with an effective date of an ordinance rescinding it on
September 8. Also, August 23 could be set as a date for an open house to
answer the public's questions.
Chair Unger stated that they had talked about a County permit or license to deal
with those are not being good neighbors, using something other than code
enforcement. He asked if this idea is feasible. Mr. Martin said they have not
discussed this further, but there is already an annual reporting requirement
regarding compliance. This would help with compliance. There is always code
enforcement as an option, if this does not work.
Minutes of Board of Commissioners' Business Meeting Wednesday, July 27, 2016
Page 3 of 11
Chair Unger asked if they might be able to require a permit or license later, if
deemed appropriate. Commissioner Baney said that they need ways to cover
the costs of code enforcement. Nick Lelack said they also inspect. One thing
he does not know yet is how the State will handle non-compliance with local
code. He hopes this can be done in partnership.
Peter Gutowsky stated that the public could utilize the land use process. All the
ordinances and uses require a land use permit. This is part of the application
and a $5,000 hearings officer deposit is required. There is a 30 -day completion
checklist. Notices of applications will be sent to agencies and neighbors. A
'notice of land use application' sign will also be posted at the site. They have
150 days to issue a land use decision.
There are high caseloads at CDD; and if the opt out is rescinded, these
applications would be processed like any others. Depending on controversy,
some may end up with a hearing. They are not treating marijuana businesses
land use applications any differently than others — there will be notice, signage,
etc. as is customary. They will be handled as they are submitted. The
Department wants to provide clear and consistent messages to everyone.
They were authorized to hire two planners, but have filled only one position so
far. Chair Unger asked if they could contract out. Mr. Lelack said that there
are few suitable people that are available for counties in the state. It is easier to
find someone with city experience.
Commissioners Baney asked what other counties have experienced regarding
applications stacking up. Perhaps hiring someone to deal with some of this for
a while would help. This might mean delays for people applying for other
permits as well.
Mr. Lelack replied that they have followed what other counties are doing.
Many of the applications being handled by other counties are ministerial
applications. Code in Deschutes County involves land use decisions that
require discretion and public notice, and this means more work and more time.
Commissioner Baney asked how they can mitigate some of this, and if hiring
someone to handle some of the work might help. Mr. Gutowsky stated that
they would try to find an on-call planner for some of the caseload, and have a
more seasoned planner handle some of the more complicated cases. There
needs to be consistency and standardization, which will happen over time.
Minutes of Board of Commissioners' Business Meeting Wednesday, July 27, 2016
Page 4 of 11
Commissioner DeBone stated that the August 23 public workshop seems to be a
key date. Mr. Lelack responded that it should be held after the opt out
rescission so they can move forward. The effective date could be different from
September 6 if the Board so chooses.
The Board talked about discussing this on August 10 because that is the first
date that all three Commissioners are present. Mr. Martin said that there are
separation requirements for some businesses, and some might want to get their
application in immediately for this reason. Mr. Lelack noted that distance is
also an issue for some. The applicants need to know right away that an
incomplete application will not move forward.
Mr. Anderson stated that land use applications are surging this year and there
have been some staffing issues. There is already a significant volume of work.
They are working hard to train new people and to get new staff on board. This
should be looked at as a whole, not just for one segment. If a contract planner
is a possibility, they could be part of the broader process. They have to be fair
and equitable to all applicants.
Commissioner DeBone asked about the logistics of the rescission. Chair Unger
said that waiting too long would put them past key dates. Commissioner Baney
said she could be available on August 1. Mr. Martin said that if the Board takes
no action, information needs to be to the Clerk by August 12, and it will be up
to the voters in November at that point.
Commissioner Baney stated they have used thirty days for the effective date,
like what is done by the cities, and can do that again by emergency.
She asked if there are opportunities for pre -application meetings of clients and
CDD staff. Mr. Gutowsky said they are already getting calls daily and should
be able to do this if they have an anticipated effective date of the ordinance.
Commissioner Baney asked if there are FAQ's that could be available to the
public. Mr. Martin said the website contains a lot of information on regulations
and the process. Commissioner Baney feels that it is a bit hard to find on the
website and thinks it might be best on the front page. Mr. Gutowsky stated that
he could work with Communications to get the word out more easily. Mr.
Lelack stated that they have drafted user-friendly brochures for almost
everything they do in this regard.
Minutes of Board of Commissioners' Business Meeting Wednesday, July 27, 2016
Page 5 of 11
Mr. Martin said that he is working with the Oregon Health Authority regarding
notifying the medical growers. The OHA will be provided with the brochures
to mail out themselves, due to confidentiality issues.
Mr. Lelack asked if the effective date of the ordinance would be September 1 or
6. Mr. Doyle said it would be 30 days, which is August 31. Legal and CDD
will proceed accordingly on the paperwork for the August 1 business meeting.
3. Other Items.
Whitney Hale reminded the Board of the employee breakfast scheduled for
Saturday, August 6 at the Fairgrounds. The Commissioners will cover the costs
personally. She said employees are supposed to be there by about 9 a.m. There
will be prize baskets and some gift cards. They are expecting about 600
people. Breakfast will be delivered to those people who are working and
cannot attend.
The State of the County is scheduled in Redmond on August 30. Ms. Hale
asked for information for a press release. The following were discussed:
• Business loan fund and success stories
• Marijuana update and how this issue will be handled by the cities and the
legislature
• Potential sports complex
• Smoke jumper museum
• The famous Commissioners' top ten
Health Services is hosting a community open house in La Pine, after
remodeling their space. The open house is on August 17, 5 to 6:30 p.m.
Tom Anderson said that there has been a request from someone who wants to
build solar farm, for the Board to adopt pegging the tax payment to what they
produce from the solar farm. It is not the same as a three-year tax break
through an enterprise zone.
A prospectus has been provided by the applicant as to how this works. Scot
Langton connected them with the Oregon Department of Revenue for more
information. Mr. Anderson said that they would like to know if the Board is
supportive. Mr. Doyle stated that it does not have to be adopted in Code, but
can be done by agreement more quickly.
Minutes of Board of Commissioners' Business Meeting Wednesday, July 27, 2016
Page 6 of 11
Commissioner Baney asked about the dollar amounts. Mr. Langton replied this
process would amount to about $90,000 of additional tax revenue to the County
over twenty years. It is basically about the same when compared to doing this
other ways. However, it may give the applicant federal advantages. Mr.
Anderson said others might apply for red zone tax incentives for three years and
depreciate equipment. It might mean a little more tax revenue this new way
rather than another.
Commissioner DeBone stated that power rates are already low here. It is hard
for him to understand the desire for solar farms. He wondered if using solar for
individual residences is a better idea.
Mr. Langton said that there needs to be a certain percentage of green power, per
State legislation, and this is forcing that scenario. Chair Unger asked if they
could do this to create less conflict. Mr. Anderson said that they have to
comply with land use processes but it is not zone -specific.
Commissioner DeBone wondered if certain industries should be given
advantages. Commissioner Baney said the Board did support the red zone idea.
This pilot program idea looks better for a number of reasons, and is encouraged
by the legislature.
Wayne Lowry stated that the total payment is $1.4 million under the pilot
program, and $1.2 million with the red zone program. There is not a great deal
of difference over time. He does not know the industry, but the Department of
Revenue assesses utilities and knows various industries. These are depreciable
assets.
Commissioner Baney thinks that it is less risky to do this. Commissioner
DeBone noted that technology changes over time. Commissioner Baney said
the County has already committed to supporting some of this. The red zone
applications go through EDCO. Mr. Langton stated that other counties are
entering into these agreements, and the idea was pushed through the legislature.
Commissioner DeBone does not like the politics involved.
Mr. Langton said that in his view, there is not much difference over time. Mr.
Lowry added that the calculation for the pilot program is in statute and is based
on the capacity of the system. It is not hard to have some kind of certainty
either way.
Minutes of Board of Commissioners' Business Meeting Wednesday, July 27, 2016
Page 7 of 11
Chair Unger wants to support changes in State law. It does not seem to make a
difference in how it affects the County. Commissioner DeBone has a problem
with the industry calling the shots.
Commissioner Baney said the contract is for fifteen years but the depreciation is
for twenty years. She wants to know their business model. Mr. Lowry said the
fifteen years relates to their agreement with PacifiCorp. They would make the
payments for twenty years. The red zone is just for three years. Mr. Langton
understands that it is easier to get financing with the pilot program because it is
more certain. Mr. Lowry asked about the exit strategy and what happens if the
company closes up early. It would still be more valuable for tax reasons than it
is today as farmland.
Commissioner Baney asked for more information. Mr. Lowry wants to review
a contract to see how some things are handled. It would make sense for the
County, if it were foreclosable.
This will be discussed further at the work session next Monday, August 1.
The Board went into Executive Session under ORS 192.660(2)0), pending or
threatened litigation, at 2:55 p. m.
Chair Unger noted that he visited Redmond Air Center with Mr. Anderson. Mr.
Anderson said there is some interest in building a smoke jumper museum,
similar to one located in Montana. John Allen of the USFS brought it up. Mr.
Anderson feels they may be seeking funding, and help with scoping it out and
marketing it. COVA is interested in it as well as a tourist draw. They will talk
to the Redmond Chamber of Commerce as well. They already get 5,000 people
visiting the Center each year even without this museum.
Commissioner Baney said the NACo conference went well. The County is
already doing some programs that were discussed there as new ideas.
There was a lot of talk on reducing road deaths through road audits. They
might want to look at some of the national initiatives in this regard. It might
end up in future goals and objectives relating to the health of the community.
Minutes of Board of Commissioners' Business Meeting Wednesday, July 27, 2016
Page 8 of 11
From a housing perspective, there was a lot of talk about housing vouchers.
There are challenges locally. About 30% of these vouchers should be used for
project -based housing. The Board determines how the vouchers are
administered, but this Board has not taken an active role in doing this. It can be
very political. The Board may have an opportunity to remedy some of the
problems.
Commissioner DeBone said the Bend MPO is doing road safety studies right
now, through grant funding. They are discussing planning and implementation.
Commissioner Baney thinks it might cost some money, but it is something that
can be addressed.
Chair Unger said that maybe those who determine the road pavement index
could also evaluate this. Commissioner Baney explained that an experienced
consultant would look at statistics and how the roads are used, as well as other
factors. Road safety might be something to elevate to benefit the public. The
State is now at 42% more deaths on the highways.
Chair Unger spoke about an upcoming legislative/ODOT tour from Lava Butte
to La Pine to emphasize road funding. There is a hearing on the evening of
August 18, with the tour happening that afternoon. Mr. Anderson said the
city/county administrators are working on this and focusing on the business
aspects. They hope to line up business leaders to speak about the importance of
maintained roads for commerce. He has a draft of the resolution.
Commissioner Baney stated that this group is meeting on August 8 to prepare,
but she is unable to attend. Chair Unger feels this is important locally, and
legislators need to hear about it. Commissioner Baney noted that they would
want to hear about congestion and how it negatively affects commerce,
especially in Portland; the need for transit education and access; the value of
connection; and seismic retrofitting of roads.
They have to look at more than the gas tax to make this happen. They need to
look at the system as a whole and not just the highways. Commissioner
DeBone said it comes down to what the citizens really want and what are they
willing to pay. He does not want this orchestrated. There is a disconnect.
Minutes of Board of Commissioners' Business Meeting Wednesday, July 27, 2016
Page 9 of 11
Chair Unger wants to have lots of people providing input and different
viewpoints to get the entire message out, that the roads need help and there are
associated problems created by this deficit. The legislature needs to step up and
do its job.
Commissioner DeBone does not want to leave the citizens behind. He also
does not want to be associated with a tax hike. Commissioner Baney asked him
to read the message and see if he can get on board with it. There is not enough
funding here and it is hard to maintain what they already have. She wants the
legislature to come up with a variety of solutions.
Mr. Anderson said the local governments have been saying this for years. They
hope to get the message across more strongly due to the impacts on business.
They want to tie it to something more tangible, beyond partisan politics.
Commissioner Baney thinks the one-party system now in place has caused
added costs. She is getting less certain that there will be a viable package. Mr.
Anderson realizes this is political but both parties should understand the
impacts on commerce and the economy.
Commissioner Baney said that the Wickiup project was short of funding, but
she was able, through OTC, to analyze what might be available and wrangle $7
million from another project that had come in under bid. Otherwise, at a State
level, Wickiup was not going to get much attention.
Commissioner DeBone wants the public to be educated on what the legislature
decides. They need citizen support, and the citizens need to know why funding
is required. Commissioners Baney said that people already think that property
taxes pay for the roads. Gas tax revenue is declining when compared to the cost
of the roads, so there need to be more options even to keep up with what is
already there.
4. Adjourn.
Being no further discussion, the meeting adjourned at 3:55 p. m.
Minutes of Board of Commissioners' Business Meeting Wednesday, July 27, 2016
Page 10 of 11
l
APPROVED this / / Day of
Deschutes County Board of Commissioners.
ATTEST:
(Giaw,L6ricki,L_
Recording Secretary
Alan Unger, Chair
h-JAr-c,/
2016 for the
Tammy Baney, Vicehair
agroeida„(__
Anthony DeBone, Commissioner
Minutes of Board of Commissioners' Business Meeting Wednesday, July 27, 2016
Page 11 of 11
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Community Development Department
DATE:
TO: Deschutes County Board of Commissioners
July 20, 2016
Planning Division Building Safety Division Environmental Soils Division
P.O. Box 6005 117 NW Lafayette Avenue Bend, Oregon 97708-6005
(541)388-6575 FAX (541)385-1764
http://www.co.deschutes.or.us/cdd/
Memorandum
FROM: Nick Lelack, AICP, Director
Peter Gutowsky, AICP, Planning Manager
Matt Martin, AICP, Associate Planner
RE: Marijuana Regulations / Rescinding "Opt -Out" Ordinance / Tentative Schedule
I. Background
On June 1, 2016, the Board of County Commissioners (Board) adopted Ordinance Nos. 2016-017, 018,
and 019 by emergency, establishing immediate standards for existing and new medical marijuana grow
sites.' Two weeks later, on June 15, the Board adopted Ordinance Nos. 2016-013, 014, and 015.
Effective July 1, 2016, these define, permit, and establish standards for the following marijuana related
uses:2
• Medical marijuana processing;
• Medical marijuana dispensaries;
• Recreational marijuana production;
• Recreational marijuana processing;
• Recreational marijuana wholesale; and,
• Recreational marijuana retail.
All of these ordinances are now in effect because they were not appealed to the Land Use Board of
Appeals.
II. Rescinding "Opt -Out" Ordinance / Tentative Schedule
Ordinance No. 2015-009, the "Opt -Out" ordinance adopted by the Board on December 21, 2015 remains
in place, prohibiting marijuana related uses in unincorporated Deschutes County, except for medical
marijuana grow sites.3 As the Board considers rescinding Ordinance No. 2015-009, the Community
Development Department (CDD) offers the following schedule:
1
httos://www.deschutes.ora/cd/oaae/recreational-and-medical-marijuana-land-use-reaulation. Medical grow sites
registered prior to June 1, 2016 are recognized as legal non -conforming uses. The ordinances adopted by the Board
on June 1, 2016 require these grow sites to conform to certain standards in a specified timeframe (lighting, odor,
noise, etc.).
2
Ibid.
3 Medical marijuana grow sites are permitted because State law, HB 3400 prevents a local government from
prohibiting them under an "Opt -Out" ordinance.
Quality Services Performed with Pride
• August 10, Board Regular Meeting: Discuss rescinding Ordinance No. 2015-009. If the Board
decides to rescind it, consider an effective date of September 8. This will provide CDD with
approximately five weeks to prepare for the administering of marijuana regulations. The
Planning Division is hiring an Associate and Assistant Planner. Both will join CDD in August to
assist staff with its significant case load.
• August 23, Public Workshop: The Planning Division will host an afternoon and evening workshop
from 3:00 to 5:00 p.m. and 6:00 to 8:00 p.m. at the Deschutes Services Center, Barnes and
Sawyer rooms to provide potential applicants and interested parties an overview of the local
marijuana regulations, application fees, and County procedures for processing land use
applications.
• September 6. Marijuana Regulations in Effect: If the "Opt -Out" ordinance is rescinded,
applicants will be able to submit marijuana related land use applications starting at 8:00 a.m.
111. Administrating Marijuana Regulations
If the Board rescinds Ordinance No. 2015-009, all marijuana related uses, excluding existing medical
marijuana grow sites registered by the Oregon Health Authority by June 1, 2016, will require land use
approval. This includes medical marijuana grow sites converting to recreational marijuana production.
Depending on the proposed land use and location, application fees will vary. Examples include $1,500
for an Administrative Determination for growing recreational marijuana in an Exclusive Farm Use zone,
to $6,420 for marijuana processing in a Multiple Use Agriculture zone.4 A Hearings Officer deposit of
$5,000 will be required as part of a complete application.
As with all other similar applications, neighboring property owners, Sherriff's office, affected State
agencies, fire districts, and irrigation districts, to name a few, will receive notice of marijuana
applications.5 Applicants will also be required to post notice of the application on their property for a
minimum of 10 continuous days prior to the end date for receipt of comments. The sign is required to
be visible from any adjacent public way.
4 All new site plans, as well as major and minor alterations are also subject to additional fees based on the square
footage of a proposed structure and developed acreage over an acre.
e Notice requirements for property owners are 250 feet for proposals not within a farm or forest zone (DCC
22.24.030(A)(1 b2) and 750 feet for those within a farm and forest zone (DCC 22.24.030(A)(1 b3).
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0.00 Total Spent
0.00 Total Spent
$15,000.00 Remaining Balance
$15,000.00 Remaining Balance
Remaining Balance
Deschutes County
Board of County Commissioners
Discretionary Grant Program
Board Meeting Date: July 27, 2016
Organization: Kids in the Game
Project Name: Central Oregon Pass Program
Description: Provide financial assistance through online pass program to help youth most in
need of support gain access to structured physical activities before, during, and after school.
Passes may be applied for up to four times per year to help pay required registration fees for
activities already available in the community.
Project Period: 1/1/2016 through 12/31/2016
Amount of Request: $1,000
Previous Grants: None recorded.
Approved:
Declined:
Deschutes County Board of Commissioners
PO Box 6005, Bend, OR 97701-6005
0 1300 NW Wall Street, Suite 200, Bend, OR
Telephone: 541-388-6571 Fax: 541-385-3202
Website: www.deschutes.ora
DESCHUTES COUNTY
DISCRETIONARY GRANT PROGRAM APPLICATION
Today's Date: I D./ 7- / 7,6 Project Name: Ceircty-cAl riVecp,
Project Beginning Date: / '2-0 1 I Project End Date: I 3 t/
Amount Requested: J J Date Funds Needed: 1 7./1 / 7-0 (,
Name of Applicant Organization: k4 -k VS
Address:
51C 3'L 54- , -2_440
City & Zip Coded 722 vj, 0 ?•-• 01-11
Contact Name(s):
Fax #: 5( 0_ oti,_
'-1
I Email Address: I
Tax ID #: 7;3
Telephone #: 61 16 - SIL/C1
On a separate sheet(s), please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and
activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will positively impact the community.
5. Identify the specific communities or groups that will benefit.
6. Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions, if any. Itemize anticipated expenditures*.
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Deschutes County Discretionary Grant Application — KIDS in the GAME
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
KIDS In The GAME is a 501(c)(3) nonprofit organization focused on inspiring kids to thrive in
Life through sports. To that end, we provide financial assistance to youth of all abilities to allow
them to gain access to structured physical activity before, during and after school. In cooperation
with our funding and program partners, we raise awareness of the importance of athletics in
developing future leaders, through the resulting skills and values that easily transfer from the
playing fields to the classroom, workplace, and community. Together, we envision a healthier,
more active generation: one kid, one community at a time.
We all know that active kids are healthy kids yet, today, so many children grow up with limited
access to physical activity due to cuts in PE and the prohibitive costs of the current pay -to -play
system. Our mission is to increase access to developmentally appropriate activity for all kids
through partnering with communities and businesses across the country, starting here in Central
Oregon.
KIDS in the GAME is a lean organization, consisting of two office staff, an Executive Director,
six board members, and several advisors and partners, which allows us to focus the vast majority
of our funds on the communities we serve. Our Executive Director, Suzie Nixon, interacts with
our board of directors, advisors and partners on a weekly basis to determine and operationalize
strategies for sustaining and growing our two programs across the country. Board members meet
together quarterly to review current financial and operational activities and discuss the strategic
direction of the organization and partnerships.
2. Describe the proposed project or activity.
In September of 2014, we redesigned our process for introducing more kids to after school sports.
Instead of providing scholarship funds to select sports -based organizations, we created an online
system to support kids directly in a wide variety of validated activities of their choice. Our new
Pass Program encourages all kids to engage in physical activity by locating the kids most in need
of support, due to financial need and sedentary lifestyles. Identified youth and their families or
caretakers are encouraged to apply online for funds, up to four times per year to help pay required
registration fees for activities already available in their communities.
In addition to the basic application form, a simple reference form is required from a third party,
verifying the socioeconomic standing of the kid. Upon approval, a check written to the
organization offering the activity is sent to the residence of the qualifying kid, allowing him/her
to present the funds at time of registration. These funds cover a portion of a registration fee, with
the maximum Pass amount being $50. In addition to supporting kids towards increased physical
literacy, local organizations and leagues are supported through increased enrollment. And
communities, in turn, become increasingly healthy through more active, bonded citizenry.
Our Pass Program funds are restricted to those facing the most barriers to pay -to -play options,
including youth in low-income situations, youth who are physically/developmentally challenged,
and youth considered at -risk for destructive behavior or disconnection from support systems. We
accomplish this outreach by partnering with local human service organizations, schools, and
government agencies working directly with the families and caretakers that meet our criteria. To
date, twenty-two (22) organizations have served through outreach and as reference providers for
the kids we've supported. These organizations include:
Bend LaPine School District, Bend Park and Recreation District, Best Care Treatment,
Big Brothers Big Sisters, Boys and Girls Club, Churches, Central Oregon Pediatrics
Associates (COPA), Culver School District, Deschutes Health Services, Family Access
Network (FAN), Housing Works, Indian Health Service, Jefferson County School
District, Mosaic Medical, Mountain Star Family, Neighbor Impact, Northwest Family
Services, Oregon Dept of Education, Police Department, Redmond School District,
Warm Springs Tribe, Women Infant Children (WIC).
Every organization receiving a check from KIDS in the GAME receives a letter sharing our
mission and encouraging them to join us in getting more kids active. Supporting partners, such as
Deschutes County, have the option to be recognized via these letters, on the Pass Program
website, and throughout the communications with kids and their families/caretakers.
In the last year, via our outreach partners, we have supported over 430 Central Oregon kids in
getting active. Our objective is to reach more local kids in need, particularly those in the most
underserved regions of Deschutes County.
Every week, we receive proof that the Pass Program is making a positive impact in the lives of
youth via testimonials like this one: "Thank you for the opportunity to play volleyball, I had so
much fun and learned a lot. I enjoyed playing with everyone. I really do appreciate it thank you so
much. You gave me the opportunity to discover something new." - Crook County Middle School
student
3. Provide a timeline for completing the proposed project or activity.
One of the top benefits of the Pass Program is its ability to inspire and support continuous, year-
round physical activity among youth. For that reason, we fundraise throughout the year to ensure
that our program is available to youth during every season. Once raised, we contact our outreach
partners to inform them of funds available.
In 2016, we will specifically target County communities with the most need, specifically La Pine,
Prineville, Madras, and Warm Springs. A grant of $1,000 from Deschutes County will be
allocated to these communities to support up to 20 inactive kids to engage in a variety of sports
and other physical activities. Based on our projections, we anticipate that the grant will be fully
utilized within three months.
4. Explain how the proposed project or activity will positively impact the community.
Childhood is the ideal time to prevent obesity, and none of the key strategies holds more promise
in reducing obesity rates among children aged 6-12 than participation in after-school physical
activity programs, according to a 2014 analysis published in the American Journal of Preventive
Medicine. At KIDS in the GAME, we are committed to finding ways to help children and youth
enjoy being active every day, regardless of ability, location, or income. It's critical that all kids
have the opportunity to find, learn, and play sports they love.
According to the Aspen Project Play Report, "Sport participation has been a tool of public health
for more than a century. But, today, most kids miss out. The problem disproportionately affects
some groups and starts during the grade -school years." And, "money is the biggest driver to
participation." Specifically in Central Oregon, nearly one in four children live in poverty as
reported by the annual progress report produced by Children First Oregon. With high obesity
rates and a large percentage of low-income families, Central Oregon youth require financial
assistance to gain access to programs that build physical activity and literacy.
In a 2014 George Washington University study, 9 out of 10 kids said "fun" is the main reason
they participate. When we allow kids to choose their own activities, they develop their ability,
confidence and desire to try new things while also increasing their physical literacy, a key to
physical, mental, and emotional development. Through the Pass, kids have their opportunity to
choose and re -choose their activities up to four times per year, developing well-rounded
athleticism, and skill sets that transfer to all environments, include communication, critical
thinking, problem -solving, getting along with others, playing as a team, trying ones best,
receiving and giving feedback, and more.
5. Identify the specific communities or groups that will benefit.
The Pass Program is open to Central Oregon youth ages 18 and under, which includes Crook,
Deschutes and Jefferson counties. It directly benefits underserved youth and families with the
most barriers to participation in physical activity programs. This support, in turn, benefits the
leagues, businesses, and youth sports agencies dedicated to healthy activity, growing community
bonds, and inspiring kids to become physically literate.
With the help of school staff and human service agencies, we identify kids most in need of
support due to low-income situations, disabilities, and lack of personal support. We are especially
interested in finding the kids and families who will benefit from the community support that
sports and other activities of their choice will provide. In our outreach, we consider kids who are
homeless, kids residing in group homes or the foster system, kids with disabilities, and other risk
factors for obesity and sedentary lifestyles.
After a few years of supporting youth sports organizations, we changed our model to connect
with youth directly in order to ensure that our funds were reaching the most underserved kids.
There is a successful model for our program in Canada, known as KidSport. As far as we know,
there are not any other programs like ours in the United States. Some youth sports organizations
offer scholarship options for families, though most do not meet the demand, even of those who
are already active. Through our outreach, we both increase the demand and support it. Our Pass
Program provides scholarships to programs, leagues, and classes that do not offer financial
assistance and serves as a supplement to those needing additional funds. Our outreach and
financial support allows sports organizations to share their programs with more kids and families,
increasing their program enrollment and community connectivity.
6. Describe how grant funds will be used and include the source and amounts of matching funds
or in-kind contributions, if any. Itemize anticipated expenditures.
Funds will be used for grants that alleviate the financial barriers of program registration fees and
towards support of the Pass Program outreach and administration.
In 2015, we will award approximately $20,000 in grants to qualified youth. We anticipate a 25%
growth in the number of grants we will award in 2016. Managing this growth requires additional
time processing applications and increased outreach with community partners that share our
program. The internal processes include matching reference forms to applications, printing
checks and award letters, sending confirmation emails to all approved applicants, maintaining
digital application, writing letters to organizations that host youth, reporting outcome data to
funders, and answering program questions via telephone and email.
Our outreach grows new partnerships with community organizations, the count currently at 22,
helping reach more kids that meet our criteria. Our staff often meets with individual organizations
and their employees, sharing the mission of the Pass, the application process, and how their
employees can assist families in the process. We also attend events that partner organizations host,
allowing us to directly share the program with families in the community.
**See attached budget for anticipated expenditures for the 2016 Pass Program**
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
Since its inception, the Pass Program has been funded through the generous support of individual
donors and corporate partners who desire to impact youth in their own communities, including:
Bend Dermatology, St. Charles Health System, Les Schwab, Deschutes Brewery, Bank of the
Cascades, Wells Fargo, Hydro Flask, and G5.
In addition to Deschutes County, we are currently approaching the Bill Healy Foundation, St.
Charles Health System, SELCO Credit Union, Deschutes Brewery, RBC Foundation and Bank of
the Cascades for funding to serve the most underserved kids in Central Oregon.
KIDS"'
GAME
KIDS in the GAME Pass Program Budget
Ordinary Income/Expense
Income
Direct Public Support
Corporate Contributions
Individual Contributions
Total Direct Public Support
Expense
Total Income
KITG Pass Allocations
Payroll Expenses
Processing & Outreach
Total Payroll Expenses
2016
$25,000.00
$10,000.00
$35,000.00
$35,000.00
$25,000.00
$7,750.00
$7,750.00
Printing (marketing, checks, award (etters) $500.00
Postage & Supplies (stamps, envelopes, paper, ink) $750.00
Marketing (events, brochures, Facebook ads) $1,000.00
Total Expense $35,000.00
Net Ordinary Income $0.00
Deschutes County
Board of County Commissioners
Discretionary Grant Program
Board Meeting Date: July 27, 2016
Organization: La Pine Lodgepole Dodgers
Project Name: Oregon State Snowmobile Association Convention
Description: Host the 2017 Oregon State Snowmobile Association convention in January 2017
in La Pine.
Project Period: 2/23/2016 through 1/15/2017
Amount of Request: $1,000
Previous Grants:
4/7/14 1,g00:00 OSSA State Convention
Approved:
Declined:
Deschutes County Board ofCommissioners
PO Box 6005, Bend, OR 97701-6005
1300 NW Wall Street, Suite 200, Bend, OR
Telephone: 541-388-6571 Fax: 541-385-3202
Website: www.deschutes.ore
DESCHUTES COUNTY
DISCRETIONARY GRANT PROGRAM APPLICATION
Today's Date:106-07-2061 Project Name: I .4.2,-.-,/€66-"°41
1
Project Beginning Date:1 Ocg— ,Z0 aZO /6 I Project End Date: Jo,_ /1,5— /r7
Amount Requested: J t 4 600, Oil I Date Funds Needed: /312.0247 2.0/6
I Tax ID #: 180-0360161
Contact Name(s): ,t9irzy /6)/V1e--y J Telephone #: '9/ 593-59,27
Fax #:1
Name of Applicant Organization: 14,9 P/,4J Z-0.276-6 POL 6 ".7)1473:'4.:: A
Address:I 5506 4" Alt{. A/TtA/GTOV /e'D
City & Zip Code:1 86 7A2 ?7707
IEmail Address:
3 elubot1/16.1.1da4-L re -4 I
On a separate sheet(s), please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and
activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will positively impact the community.
5. Identify the specific communities or groups that will benefit.
6. Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions, if any. Itemize anticipated expenditures*.
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may he contacted during the review process and asked to provide a complete line item budget.
The La Pine Lodgepole Dodgers is a non profit incorporated snowmobile club whose
purpose is to promote, preserve, protect and enhance the sport of snowmobiling at the
Newberry Caldera east of La Pine, Oregon.
Our leadership structure is comprised of a board of directors which includes a president,
vice president, secretary, treasurer, past president and four directors. All positions are
elected by the general membership for two year terms. Our activities include dinner
membership meetings September through April each year and we provide the trail
grooming and maintenance of about 175 miles of trails in the Newberry Caldera system.
We have organized weekly family rides during winter months with barbeques and also an
annual poker run open to the public plus a Christmas party for members. The club
supports the Candlelighters organization that benefits children with cancer with a $500
donation plus volunteer help annually at the Candlelighter snow playday for the children.
We sponsor a $1,000 scholarship annually at the La Pine High School plus $300 is
donated to the La Pine Christmas basket and about $100 worth of canned goods is
donated each November to the La Pine Food Bank. We raise the funds needed for
donations through the sale of our snowmobile trails map ads and occasional raffles.
The La Pine Lodgepole Dodgers will be hosting the 2017 Oregon State Snowmobile
Association convention in La Pine in January, 2017, with people attending from all over
the state and nearby other states.
The convention rides will start on Wednesday, January 11th and the convention will finish
up on Sunday, January 15, 2017. The actual planning for this started in February, 2016.
The convention will impact the La Pine and Sunriver areas with lodging, food and
general shopping with an anticipated attendance of between 225 — 275 attendees for the
six day event.
Grant funds will be used to help with promotion expenses; hall rental and equipment;
registration costs and refreshments.
We will receive some funds from OSSA and the La Pine Lodgepole Dodgers rental of
vendor booths plus banquet receipts.
Anticipated expenses are the event center rental $1,400.00; advertising and registration
$1,500.00 and banquet costs of $4,000.00. Grant funds will be used to help offset the
anticipated expenses.
Deschutes County
Board of County Commissioners
Discretionary Grant Program
Board Meeting Date: July 27, 2016
Organization: Tumalo Business Association
Project Name: Second Tumalo Monument
Description: Complete second Welcome to Tumalo Monument.
Project Period: 1/1/2016 through 12/31/2016
Amount of Request: $2,500
Previous Grants:
7/6/2015 $ 2,000.00 Tumalo Monument
Approved:
Declined:
(!=S
Oi
0
Deschutes County Board of Commissioners
PO Box 6005, Bend, OR 97701-6005
{ 1300 NW Wall Street, Suite 200, Bend, OR
Telephone: 541-388-6571 Fax: 541-385-3202
Website: www.deschutes.ora
DESCHUTES COUNTY
DISCRETIONARY GRANT PROGRAM APPLICATION
Today's Date: I April 25, 2016
Project Name: I Second Tumalo Monument (sign)
Project Beginning Date:( January 2016 j Project End Date I December 2016
Amount Requested: I $2,500 !Date Funds Needed:( July 2016
Name of Applicant Organization:) Tumalo Business Association
Address:) 65765 Highway 20
City & Zip Code:( Bend, OR 97703 Tax ID #: (47-1053441
( Telephone #: 1503-720-2756 (cell)
Contact Name(s): I Mel Stout
Fax #:1 N/A I Email Address:( tumalomonuments@gmail.com
On a separate sheet(s), please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and
activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will positively impact the community.
5. Identify the specific communities or groups that will benefit.
6. Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions, if any. Itemize anticipated expenditures*.
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
April 25, 2015
Deschutes County Discretionary Grant Program Application Narrative Response
to Application Questions:
1. Describe the applicant organization, including its purpose, leadership
structure, and activities.
The Tumalo Business Association is a Mutual Benefit Corporation registered with the
Oregon Secretary of State Corporation Division.
Registry number is 1022303-98.
The purpose of the Tumalo Business Association (TBA)
is to promote the economic vitality of Tumalo as a rural
small-town, by enhancing essence of community and
sense of place in collaboration with the surrounding rural
community.
The TBA desires that this project will contribute to the
100th birthday celebration of Deschutes County. The
monuments project will reflect pride in one of the
County's communities while promoting continued
progress and economic growth.
The TBA leadership structure is as follows: President,
Mike Ludeman; Vice President, Glenn Willard;
Treasurer, Mara Stein; and Acting Secretary, Mel Stout.
Mel Stout also serves and the Welcome to Tumalo Monuments Development Project
Manager.
The TBA is a project based organization and currently is focused on completing the
Welcome to Tumalo Monuments project.
2. Describe the proposed project or activity.
With the first monument on Highway 20 in
Tumalo is complete. See insert left. The TBA is
determined to complete the second monument
of the project. The TBA received a Discretionary
Grant in the amount of $2,000 toward the first
monument in 2015. This grant application is
requested to assist with our effort in completing
the second monument on Highway 20 in
Tumalo.
In 2008, Deschutes County rallied the
community to begin the process of creating the
Tumalo Community Plan 2010-2030. The
resulting document states that foremost, the
Tumalo community wants to maintain our unique
rural character, while managing inevitable
1
growth and increased traffic. The plan suggests that community groups work to improve
the livability, economy, accessibility and safety of Tumalo. The TBA accepted that
challenge and is building Welcome to Tumalo Monuments which were designed and are
being built to help fulfill those goals.
Planning work began in March 2012 when TBA members submitted a Citizen's Concept
Pian to ODOT, proposing "Welcome to Tumalo" monument signs on Hwy 20 at each
end of town. Mel Stout volunteered to lead in the design planning, and David Olsen and
Katrina Langenderfer with Harper Hauf Peterson Righellis, Inc., volunteered to produce
working documents and permits. The drawings are stamped by an Oregon registered
structural engineer. Mel Stout volunteered to manage the joint effort with Deschutes
County and ODOT. TBA has the County's approval and ODOT right-of-way permit in
hand, and has one monument nearly built! The TBA has begun fund raising for building
the second monument and hopes this grant application will be approved and help with
that effort. The project is being built almost totally with donations and in-kind services!
3. Provide a timeline for completing the proposed project or activity.
The TBA plans to complete the
second monument sign this year. It
is located in Highway 20 ODOT right-
of-way as the highway passes
through Tumalo. ODOT has issued
Deschutes County, the applicant, a
permit (#10M38258), dated
1/21/2014 for approval to build the
monuments. In turn, Deschutes
County, with approval of ODOT, has
authorized the TBA to be responsible
for implementing construction and for
maintenance of the monuments.
Construction of the first monument
was completed in September 2015
and construction of the second
monument is scheduled to be
completed before September, 2016.
2
4. Explain how the proposed project or activity will positively impact the
community.
Tumalo is a relatively low-income unincorporated town in Deschutes County, Oregon.
Medium household income is approximately $26,000 to $28,000 as compared to
approximately $50,000 for Oregon statewide. Most of the housing stock is relatively old
due to the lack of a public sanitary sewer system in Tumalo. Any new development in
the town requires individual specialized waste treatment facilities. As the Tumalo
Community at large may be considered more "well to do", the town has long suffering
businesses and residents coming and going. This project will promote more stability
and potential for economic improvement.
This project will benefit Tumalo in a number of ways including:
1. The monument signs provide for a sense of community and pride for improving
economic development.
2. The monument signs will help create a visual gateway, sense of arrival, and signify
to those traveling Highway 20 to take notice that there is community and commerce
and encourage them to stop and visit stores and businesses.
3. The monument signs will help travelers recognize that they are passing through a
community and encourage them to slow down for the safety of themselves and local
crossing traffic of Highway 20.
5. Identify the specific communities or groups that will benefit.
Deschutes County designated Tumalo as a Rural Unincorporated Community in 1997.
The community has approximately 372 residents in the town area with an expected
2030 population of roughly 600. These residents value sense of place and desire to
maintain rural character offered by Tumalo as density and business and tourism activity
increases. The monuments will create sense of place recognition and visually say, hey;
there is something here, this is our community, slow down, take a look, come visit,
shop, and enjoy. Medium household income in Tumalo is approximately $26,000 to
$28,000. Figure 3 in the chart below compares Tumalo with other local communities.
The chart is shown to substantiate income demographics. It was derived from Census
Bureau statistics for the town of Tumalo. The benefit of the project will be to serve
residents that live and work in the community through enhancing sense of community
and spurring economic vitality for those residents and businesses.
3
TownCharts
A USA Oregon 'Nrn412
TRYTHE NEW THICK -Cm RVED U E
E&CCSANDWICI
Description: Tumalo, OR Economy Data
Ffoure Vie
r 3:
Figure 1: Tumalo, OR Median Earnings per Worker
Sinp!e (1).1,t; show
Figure 2: Turnalo, OR Median Household Income
Figu Tomato, OR Earnings 0,stribution
5'!
6. Describe how grant funds will be used and include the source and amounts of
matching funds or in-kind contributions, if any. Itemize anticipated expenditures.
The project consists of construction of the second monument located at the approach to
Tumalo from the east to west. The western most monument was completed September
2015. This grant will help fund construction of the eastern most monument. At the first
of this year TBA received a labor and materials estimate from Kevin Spencer Masonry
for the second monument that totaled $19,058. That included laying block for the
column, installing the sign arm, face rock material and applying the face rock material.
The estimate did not include costs for gabion baskets for the base of the monument and
weather capping of the column which amounts to an approximate additional $4,000.
Total estimated cost for the second monument is $23,000. Note that the first
monument is complete and associated costs have been paid.
In-kind services and materials provided for the second monument include CMU block
provided by Willamette Graystone, concrete and rock provided by Knife River and
wheel -line wheel art provided by Cascade Pump and Irrigation totaling an estimated
value of $7,500.
4
In addition TBA and community members will contribute project manage services and
work parties for filling the rock gabions (work party for first monument shown below),
installing landscape restoration, and site clean-up for an additional $7,500 estimated
value.
None of the items shown have been used as matching funds for other grants. This
grant request for $2,500 would help build the second monument.
7. If the grant will support an ongoing activity, explain how it will be funded in the
future.
This grant would be applied for construction only. The TBA will be responsible for
maintenance of the monuments and will provide such per agreement with Deschutes
County with subsequent donations and volunteer efforts as required.
Attach proof of the applicant organization's non-profit status.
See below listed attachments:
a. Oregon Corporation Division Registry for Tumalo Business Association #1022303-98.
b. Notification of IRS Employer Identification Number 47-1053441.
Also enclosed are project authorization attachments:
a. June 27, 2014 letter from Deschutes County Legal Counsel, David Doyle.
b. July 1, 2014 maintenance agreement with Deschutes County for Tumalo Roadside
Monument Signs.
5
Deschutes County
Board of County Commissioners
Discretionary Grant Program
Board Meeting Date: July 27, 2016
Organization: La Pine Rodeo Association
Project Name: La Pine Rodeo and Lonestar Concert
Description: Annual Fourth of July La Pine Rodeo and concert with Nashville Recording
Group, LONESTAR. Event was held during the weekend of July 4, 2016, but the Association is
still seeking support to pay for expenses.
Project Period: 1/1/2016 through 12/31/2016
Amount of Request: $2,500
Previous Grants:
9/2/2002
12/16/2002 $
5/17/2004 $ .
10/13/2004 - $
5/24/2005 '
5/19/2006
3/20/2007 $-'
1/28/2008
8/18/2008
2/8/2010
1/19/2011
3/25/2013
4/7/2014
6/3/2015
Approved:
Declined:
2:pf.);09 La Pine Frontier Days and Rodeo Association events
2;9009 La Pine Frontier Days and Rodeo Association events
2A00:„00;
4;009 Event
3.;900:00 Rodeo
44,7400::, Rodeo
2,500.00
4;5040'
,000.00.. 2009 La Pine Rodeo
900.00 2010 La Pine Rodeo
, .
000.00 2011 La Pine Rodeo
00f, 2013 La Pine Rodeo
.00 2014 La Pine Rodeo
1,509;00-:, 2015 Rodeo and Concert
Deschutes County Board of Commissioners
PO Box 6005, Bend, OR 97701-6005
1300 NW Wall Street, Suite 200, Bend, OR
Telephone: 541-388-6571 Fax: 541-385-3202
Website: www,deschutes.oril
DESCHUTES COUNTY
DISCRETIONARY GRANT PROGRAM APPLICATION
Today's Date: 15130 1
IProject Name: Il_cl.Pkv, gthez Jr Lcr s .r- C.On
Project Beginning Date: d . 1
IProject End Date: I ) . 3 ! . Q®j
Amount Requested: 140,500 , °0 I Date Funds Needed:17.. . DO 1L
Name of Applicant Organization:I La c)%1 -Ne.. . Ssoc vh'Cv
Address:I Po goy. .644
City & Zip Code: I L Pi n 2 6) 4.'4.31 Toxin #: 154- 2J E S1} b
Contact Name(s): I Dari rt, Rt,,Sq_1 j ( Telephone #: 1(5 41) 4-Qo .c4ba
Fax #:1
n1a
Email Address: I .0psir . C116,,Cpn^)
On a separate sheet(s), please briefly answer the following questions:
I. Describe the applicant organization, including its purpose, leadership structure, and
activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will positively impact the community.
5. Identify the specific communities or groups that will benefit.
6. Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions, if any. Itemize anticipated expenditures*.
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Ir I 1111111,..
Candy Yow
President
Melvin Emert
Vice President
Shawn Bovee
Secretary -
Desiree Rttsselt
Treasurer;' -
Directors
RandyAmi's;
. Nikk Chapnnan
Laura Conard.
Doby'Fugate
Shawna Gardner -
Paul: Pachatko
0
La Pine Rodeo Association
"The Greatest Little Rodeo in Oregon"
EiN #54-2125846
June 3, 2016
Judith Ure
Sent via e-mail: judithu@deschutes.org
Re: La Pine Rodeo Discretionary Grant Application
Dear Ms. Ure,
Please see aur attached Discretionary Grant Program Application for the La Pine Rodeo
Association. Our Rodeo will take place July 2-4, 2016 and we are also bringing Nashville
Recording Group, LONESTAR, to the rodeo grounds for a concert on July 15`. We appreciate
the commisioners' continued generous support in the growth of the La Pine Rodeo.
We are requesting funds up to $2,500.00 to match a very generous sponsorship received
from the City of La Pine to help with the concert expenses for 2016, We had a very
successful year in 2015 with our 1st Concert, Buck n' Boom & 13th annual NPRA Rodeo and
are again hoping to bring visitors from all over the Pacific Northwest to Central Oregon for
the 4th of July weekend. The "Greatest Little Rodeo in Oregon" just keeps continuing to
grow each year.
We've continued our Play Day series for 2016 and had a great turn -out for our first event in
May. We also loaned our facility to Deschutes County 4-H for their annual Spring Horse
Show. In conjunction with the Frontier Days celebrations, La Pine is becoming the place to
be over the 4th of July weekend. Our entire board is a team that is very excited and
committed to putting on events that continue to bring visitors to Central Oregon to support
our community. I have enclosed anticipated costs for the concert this year.
If you have any questions, please call or e-mail me.
Sincerely,
De4Cree/gikaea,
Treasurer
Cell: (541) 420-0462
E-mail: desireerusseil ac q.com
Enclosures
PO Box 674 La Pine, OR 97739 ' (541) 420-0462
www.lapinerodeo.com
11 11111111111 1 11 111,11111
2016 LA PINE RODEO - Anticipated Concert Expenses
Item #6
I Item Cost
ILONESTAR Contract 30,000,00
1(2) buses donated
(10) motel rooms donated
tents for meet and greet 1 donated 1
transportation donated
laborers, stage hands, runners volunteers
meals $ 400.00
security ! $ 300.00
Advertising
.KSJJ Radio Ads
j $ 2,000.00
K Falls Radio Ad 1 $ 200,00
Zolo Media Commercial 1 $ 7,500.00
,Posters i $ 200.00
1The Competitor Ad 1 $ 250.00
All Breed Horse Source Ad 1 $ 300.00
!
WEB SITE 1
Little d Technolody
$
tICKETS
bendticket.com 1 $
I $
TOTAL ANTICIPATED EXPENDITURES:I $
Stage & Equipment Rental
Suntrack
100.00
100,00
12,100.00
63,460.00
Page 1 of 1 2016 Concert Expenses 6/7/2016
Deschutes County
Board of County Commissioners
Discretionary Grant Program
Board Meeting Date: July 27, 2016
Organization: DAWNS House
Project Name: DAWNS House
Description: Create an emergency find to assist clients of DAWNS (Directly Assisting Women
Newly Sober) House who are in need of essential toiletries and clothing. Dawns House is a
sober housing option designed to provide aid and relief to displaced, recovering addicts and
alcoholics in Deschutes County.
Project Period: 9/1/2016 through 8/31/2017
Amount of Request: $1,500
Previous Grants: None recorded.
Approved:
Declined:
Deschutes County Board of Commissioners
t ��-k PO Box 6005, Bend, OR 97701-6005
0 { 1300 NW Wall Street, Suite 200, Bend, OR
Telephone: 541-388-6571 Fax: 541-385-3202
Website: ww v.deschutes.ore
DESCHUTESCOUNTY
DISCRETIONARY GRANT PROGRAM APPLICATION
Today's Date: I 6/24/16 Project Name: I Dawns House
Project Beginning Date: I Sept 1, 2016 I Project End Date; I August 31, 2017
Amount Requested: I $1500 Date Funds Needed: I Sept 1, 2016
Name of Applicant Organization:I Dawns House
Address:I 20813 Liberty Lane
City & Zip Code: I Bend, OR 97701 I Tax ID #: 147-2553213
Contact Name(s):1 Dawn Holland I Telephone #: 1541-410-6065
Fax #: I Email Address:
1homeofanewdawn@gmail.com
On a separate sheet(s), please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and
activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will positively impact the community.
5. Identify the specific communities or groups that will benefit.
6. Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions, if any. Itemize anticipated expenditures*.
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
DAWNS House
Proposal to the Deschutes County Commissioners
Discretionary Fund
June 2016
I. Project Summary
DAWNS House, Directly Assisting Women Newly Sober, is a sober housing option designed to
provide aid and relief to displaced, recovering addicts and alcoholics in Deschutes County through
structured, guided, sober transitional housing. The mission of Dawns House is to create a hands-on,
nurturing, structured environment for women directly out of treatment or prison. Safe housing is a
necessity for some women to gain the life skills needed to maintain long-term sobriety and reduce
criminality. Founded in November 2014, Dawns House helps women in Deschutes County to stay sober
and connect with necessary resources already established in their community.
Since its opening to clients in May, 2015, Dawns House has housed 37 women, assisting them in
finding employment and seeking a transition to permanent housing, helping to reduce criminal
recidivism, and aiding in maintaining sober living. Women are referred to Dawns House by a broad
network of community partners within Central Oregon and across the state, including BestCare, Pheifer,
Serenity, and Wilderness Treatment Programs, the Bethlehem Inn and other homeless services
providers, Deschutes County Human Services and Family Drug Court, and multi -county Parole and
Probation programs, including Coffee Creek Penitentiary. The need is great: Dawns House receives 10-
20 requests per month from these and other community partners, for an average of only 1-2 beds which
become available monthly. The program has already achieved a measurable impact, with nearly 70% of
participants maintaining sobriety from the time since they entered Dawns House (May 1, 2015 or later)
until the time of this grant submission, compared to typical rates of 20% retained sobriety for untreated
individuals and 40% for individuals directly out of treatment1
In just one year, Dawns House has established itself as a program with a demonstrated impact for its
participants and through them, their families and community. With its success and stability established,
the program now seeks to grow by addressing specific needs. Dawns House respectfully requests a
grant of $1.500 to create an emer>7encv fund for new residents in need of essential toiletries and
clothing during the coming year.
II. Dawns House — History, Demand, Impact
Dawns House was founded in November 2014 by Dawn Marie Holland, an experienced and active
advocate within Central Oregon's addiction treatment and recovery community, who recognized the
substantive need for structured, sober transitional living for women in Central Oregon. With support
from the Bethlehem Inn, Family Drug Court, and parole and probation programs of Deschutes County
and Coffee Creek Penitentiary, Dawns House opened in May 2015, in a renovated residential property
in North Bend's Boyd Acres. The house includes 8 permanent beds, and one emergency or `e -bed',
with shared common living areas, communal chores, and clear expectations of personal behavior for
each resident.
' Moos, R. and B. Moos. "Rates and predictors of relapse after natural and treated remission from alcohol use disorders."
February, 2006. Addiction. 101(2), 212-222. Accessed
htta://euronenmc.ore/articles/PMC 19761 18:isessionid=7k6hBAUE4X9DDYarOYGH.0 on 12/15/15
Dawns House Proposal to the Deschutes County Commissioners Discretionary Fund
June 2016
1
Although Central Oregon offers 8 transitional houses for men, only two other women's facilities exist
in Central Oregon, offering only 10 beds. Best Care treatment center provides a 4 -bed structured
inpatient facility, and Oxford House offers 6 beds in a cooperative living environment without an on-
site director or other external accountability structures. Other short-term housing options, such as the
Bethlehem Inn, are limited and serve a general population without any structures to help residents
manage or prevent substance use.
In its first year of operation, Dawns House has already demonstrated significant impact: 96% of
residents have found employment of 25 hours weekly or more (or enrolled in full-time school, or had
existing Social Security benefits); 66% of participants (including women who have transitioned to
permanent living) have maintained sobriety, with an additional 7% whose status is not known. No
residents have returned to jail. Only 9 known participants out of 37, or 24%, have suffered a relapse in
substance use during their time in the house, a figure significantly lower than the overall relapse rate of
80% for all users, and 40% for users who transitioned through a treatment environment2. With
substantial support from local, tri -county, and state agencies who support women in treatment, Dawns
House has established itself as a reliable and impactful program.
III. Statement of Need
Addiction leads to significant and well-documented impacts for an individual and her family and
community. Addiction is linked to criminal behavior3, to homelessness4; to job loss and
unemployments; and fractures families and communities as addicts struggle to maintain healthy
relationships and commitments6. As one of few programs serving women in Central Oregon, Dawns
House serves a significant need to aid women, their families, and their communities in the region and
the state. By helping women to find and maintain sobriety, Dawns House reduces homelessness and
criminal behavior; aids women in finding employment; and strengthens parenting and relationships,
which lead to healthier children and families.
Substance users in recovery often struggle to find housing, much less sober or `safe' housing, where
they will not be in contact with other users, drugs, or alcohol. In Central Oregon in 2014, 283
individuals identified drug and alcohol dependence as the reason for their homelessness. Nearly 100%
of these individuals identified a need for safe, drug and alcohol -free housing in order to pursue and
maintain sobriety$, a request which mirrors ample evidence supporting the positive impact of sober
housing on treating addiction and homelessness9. Since recovering addicts are often also serving
probation, parole, or other court-ordered sentences tied to criminal offenses, treatment and safe housing
can also make the difference between sober and criminal -free behavior, and a return to prison10. Of
2 ibid, citing a meta-analysis of alcoholism treatment outcome studies.
3 e.g. Kopak, A.M. et al. "The connection between substance dependence, offence type, and offence severity." 2014. Journal of
Drug Issues. 44(3), 291-307.
4 Didenko, E. and Pankratz, N. 2007. "Substance Use: Pathways to homelessness? Or a way of adapting to street life?"
Visions: BC's Mental Health and Addictions Journal, 4(1), 9-10. Available from httn://www.heretohelo.bc.ca/. This and other
citations htto://www.nationalhomeless.ora/factsheets/addiction.ndf Accessed 12/15/15.
5 E.g. Mark, T. G. Woody, et al. "The economic costs of heroin addiction in the United States." 2001. Drug and Alcohol
Dependence. 61(2) pp.195-206.
6 E.g. Shoni Davis. "Chemical dependency in women: A description of its effects and outcome on adequate parenting." 1990.
Journal of Substance Abuse Treatment. 7(4), 225-232.
7 2014 Point in Time Homeless Count Data. Central Oregon Homeless Leadership Coalition. Available from
httn://cohomeless.ora/homeless count 2014.html. Accessed 12/15/15.
8 ibid.
9 National Mental Health Association. "Ending Homelessness for People With Mental Illnesses and Co -Occurring Disorders."
Apr. 2006. Available from http://www.nmha.org.
io e.g. Gossop, M. et al. "Reductions in acquisitive crime and drug use after treatment of addiction problems: 1 -year follow-up
outcomes." 2000. Drug and Alcohol Dependence. 58 (1-2), 165-172.
Dawns House Proposal to the Deschutes County Commissioners Discretionary Fund
June 2016
2
equal importance, sober housing gives recovering users a solid foundation for seeking and maintaining
employment, in order to regain custody of children, return to families, and find permanent housing'.
Since its opening, Dawns House has served women from particularly diverse, high -need, and
marginalized communities within Central Oregon. Of its 37 participants to date, 42% are African-
American, Hispanic, or Multi -racial; 80% are mothers to children under age 18, with 56% mothers of
children under age 10. All residents were homeless or did not have access to safe, substance -free homes
prior to Dawns House, and 93% of residents were unemployed when they moved into the house. 100%
of Dawns House clients live at or below the poverty level according to HUD standards for Oregon. By
helping women from high -poverty, single -parent and racial minority families, Dawns House addresses
the multiple risk factors (including poverty, race, and single parent status) which make it even more
difficult to maintain sobriety, employment, and permanent housing.
As described above, there is substantial demand for Dawns House. Since its opening in May, 2015,
referring agencies made over 350 inquires and/or applications for the program's 8 rotating/rolling beds,
an average of 20-30 inquiries monthly for the 1-2 beds which typically become open. The high demand
for Dawns House speaks to the significant community need for sober transitional housing for services,
and to the value which Dawns House has already provided.
IV. Program Objectives and Methods
Program Philosophy
Dawns House was created specifically to serve women in recovery through a structured, sober living
program with an on-site director. Ample research shows the impact of 12 -step recovery programs and
sober living on successful maintenance of sobriety. According to a recent Brown University study,
residents in sober living houses (SLH's) made significant improvements in a variety of key areas,
including alcohol and drug use, employment, severity of psychiatric issues, and arrests. Further,
participation in 12 -step programs predicted fewer future arrests, as well as lower future incidence of
drug and alcohol use72.
Program Foundations
To live at Dawns House, a woman must be between the ages of 18-65, have been recently released from
either jail or treatment, be in need of safe housing, and struggle with addiction issues. No children are
allowed to live in the home, in order to help the women to focus solely on their recovery and build
stronger relationships in the community. There is a live-in house monitor who also serves as the
program director of the home. All women are selected through an interview process prior to release
from jail or a treatment facility; admission is based on each woman's need, willingness, and
compatibility with the home dynamics. As described above, women are referred to Dawns House by
community partners from Central Oregon and across the state. See attached list of partners and letters
of support.
Recovery and Education
Recovery at Dawns House includes specific expectations for participation in recovery supports and for
seeking and maintaining employment, volunteer work, and formal and informal education. While living
in the home, each woman is required to create a strong living recovery plan which includes 12 -step
meetings, sponsors, and education on nutrition, life skills, and setting goals for the future. Each woman
is required to volunteer in the community for 2 hours per week, and each is required to find
11 E.g. Polcin, D., Ed.D. et al. "Sober living houses for alcohol and drug dependence: 18 -month outcomes." June. 2010.
Journal of Substance Abuse Treatment. 38(4) 356-365.
12 "Sober living houses associated with good outcomes for drug and alcohol dependence." 2010. DATA: The Brown
University Digest of Addiction Theory and Application. 29(7), 5-6.
Dawns House Proposal to the Deschutes County Commissioners Discretionary Fund
June 2016
3
employment of 25 hours weekly (or enrolled in full-time school) within 30 days of joining the house.
As needed, each women will be given coaching to help develop skills to enhance employment
opportunities, including resume writing, college enrollment assistance, obtaining a GED, or creative
career advising. The women who need parenting classes are referred to the appropriate resources within
the community. While living in the house, each woman commits to shared responsibilities and to an
accountability plan, which she maintains with the support of her housemates and the live-in program
director.
Accountability in Community
Each woman agrees to work a 12 -step program with an off-site sponsor, and to maintain requirements
of her parole, probation, or any other court-ordered responsibilities. In addition, Dawns House residents
agree to a code of clear community expectations, including work requirements, curfew hours and
limited visitation, and urine analysis (UA) by request of the program director or any other resident.
Residents who violate aspects of this agreement are subject to probation, and may be required to collect
belongings and leave immediately if their behavior endangers other residents' right to a safe and sober
living environment.
Women's, Family, and Child Welfare
All of the women who have participated in Dawns House are parents, with over 80% parents of minor
children under 18 years of age and 56% parents of children 10 years old or younger. The program has
specific structures which aid women in maintaining and rebuilding their relationships with children and
family. The live-in director meets with residents' families and children as needed, in order to support
and supervise increasing contact between residents and their partners and children. Sundays are
designated as a day for children to visit, often with structured supervision. Through these and other
critical interventions to help women strengthen relationships with often -estranged families, Dawns
House creates a critical foundation for children's healthy growth and development. These interventions
extend far beyond Dawns House residents by helping them to be supportive and healthy parents and
partners in their families and relationships.
Building Independence, Self -Sustaining
Dawns House works to provide aid to as many women as possible. The program was designed to be
self-sustaining, with each woman contributing $500 per month towards her room and board and with
the live-in director currently donating her entire salary in-kind. As it enters its second year, Dawns
House targets a needed expansion by funding transition counseling services, providing occasional
transportation for residents, and helping each resident to save funds for her transition expenses.
Ultimately, this expansion supports the program's general operations, by enabling Dawns House to
open beds sooner and to offer them for service to other women in need.
V. Priority Goal — Emergency Fund
100% of Dawns House residents did not have safe, sober housing when they began living in the house;
100% were living at or below the poverty line, and most had limited or no resources, including basic
essentials such as clothing, toothpaste, deodorant, or other toiletries. Dawns House currently operates
on a very limited budget, requiring all women to contribute to their monthly rental and utilities costs,
and in which 100% of women must obtain employment within 30 days. With support from the
Deschutes County Commissioners, Dawns House seeks $1,500 to create an emergency fund which
will be used to purchase needed essentials for new residents within their first 30 days in the house,
until they are able to find employment and begin to be self-supporting again.
Overall outcomes and evaluation:
a. Ensure that 100% of Dawns House residents obtain needed, basic items including a change of
clothing, toothpaste, deodorant, shampoo, and other toiletries, upon entry into the house.
Dawns House Proposal to the Deschutes County Commissioners Discretionary Fund
June 2016
4
b. Support 100% of new residents in focusing on transitioning into the house, obtaining employment,
and creating basic life routines in order to continue maintaining their sobriety.
c. Foster healthier families and children for the women who are program participants and alumnae.
VI. Evaluation
In addition to the specific outcome measures listed above, Dawns House uses qualitative and
quantitative measurement tools to evaluate the success of its program. Formal assessments include
residents' participation in recovery/12-step programs; residents seeking, obtaining, and maintaining
required employment; graduating to permanent housing or returning to families; assuming or regaining
custody of dependent children; and meeting all parole or probation requirements.
Dawns House also measures its program by the substantial demand for its services from a diversity of
community partners, as well as its graduates' informal reporting on their continued employment,
housing, and sobriety following their transition from the program. See list of referring partners.
VII. Project Duration, Timelines, and Staffing
This project will extend throughout the current and upcoming calendar years, with ongoing review of
priority objectives as needed.
Dawn Marie Holland is Founding Executive Director of Dawns House. An active leader in the 12 -step
and recovery communities, Dawn has an AA in Business Administration from Centeral Oregon
Community College, and is continuing her education in Psychology and Addiction Studies. Dawn
serves as In -House Residential Director of Dawns House.
The founding board of Dawns House is an active and supportive group of experts in mental health,
medicine, and law, with demonstrated commitment to helping women in recovery. Key board members
include a physician, lawyer, health and poverty professional, and addiction treatment counselor, who
contribute significant time, resources, and efforts to the business operation of the organization. See
attached board list for more information. The board meets monthly, and all members contribute money
and regular volunteer hours.
VIII. Cost and Financing
Total planned expenses for Dawns House from May 1, 2016 to April 30, 2017 are $51,598, which
includes rent, utilities, food, taxes, insurance, facilities costs and other program expenses. Dawns House
funding comes primarily from fees for service, with the rest from donations, including substantial
volunteer hours. Please see attached budget precis for FY16 for more information. An 1-990 is in
process and will be forwarded as soon as it is available.
W. Conclusion
In its first year, Dawns House has already established a strong record of success in supporting women
in maintaining sobriety through supportive and structured cooperative living. A grant from the
Deschutes County Commissioners will ensure that Dawns House continues to provide critical services
as it grows in its capacity to benefit Central Oregon's women, families, and community.
Dawns House Proposal to the Deschutes County Commissioners Discretionary Fund
June 2016
5
Dawns House
Support Revenue & Expenses
May 1, 2016 -April 30, 2017
*projected, draft
2016
Income (projected)
Billable Expense Income $ -
individual Contributions (pledged to date) $ 1,000.00
Foundation Donations (pledged to date) $ 600.00
Non -Profit Income (Rent: Fees for Service, @$600 first month, $500 add'I months)
Best Care Treatment Centers $ 2,100.00
Dept Human Services of Deschutes Cty $ 2,000.00
Family Drug Court of Deschutes Cty $ 2,500.00
Parole and Probation of Oregon $ 2,000.00
Pheifer Treatment Centers $ 1,500.00
Self -pay $ 40,394.20
Total Non -Profit Income $ 50,494.20
Total Support and Revenue 1 $ 52,094.20 !
Expenses
Advertising $ 450.00
Bank Charges $ 130.29
Office Expenses $ 850.00
Other General and Admin Expenses $ 265.15
Legal & Professional Fees $ 500.00
Total Administration $ 2,195.43
Fundraising $ 1,500.00
Promotional $ 247.71
Total Development $ 1,747.71
Insurance - Liability $ 2,274.72
Taxes & Licenses $ 250.00
Total Insurance and Taxes $ 2,524.72
Rent or Lease $ 27,000.00
Repair & Maintenance $ 2,800.00
Appliances, Housewares $ 2,500.00
Utilities (average $550/mo) $ 6,600.00
Supplies and Food (avg $450/mo) $ 5,400.00
Total Housing $ 44,300.00
Meals and Entertainment $ 807.39
Travel Meals $ 23.14
Total Transportation and Program $ 830.54
Total Expenses $ 51,59&41
Excess (Deficiency) of Support I
and Revenue Over Expenses $ 495.79
D.A.W.N.S HOUSE
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20813 Ltes'ty Lane/
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Key Staff and Board Biographies
Dawn Holland, Founder and Director
Dawn is the live-in house director and founder of DAWNS House (Directly Assisting Women Newly Sober). Dawn has an
AA in Business Administration/Hospitality Management from COCC , (Centeral Oregon Community College) and is
continuing her education in Psychology /Addiction Studies. Dawn has been an active member of the 12 -step community
for 15 years, with volunteer service including the crisis hotline, jails, sponsoring and housing struggling addicts and
alcoholics. Contact: homeofanewdawn@gmaii.com, 541-410-6065
Doug Macbeth – Board President
Doug is Board President and legal adviser for Dawn's House. An attorney for over 30 years, he has worked with many
non -profits in his career, which focuses on advising new enterprises. An active member of the recovery community in
Bend, he handles business and compliance matters for Dawn's House. Doug has a BA from the University of Virginia and a
JD from Dickinson School of Law. Contact: dbmacbeth@gmail.com, 610-864-1976
Kara Kelly – Board Secretary and Mental Health Consultant
Kara is a Board Certified Psychiatric Mental Health Nurse Practitioner with a Master of Science in Nursing and Post -
Masters Certificate in Addiction. Kara serves as Board Secretary and Mental Health Consultant for Dawns House. As
Mental Health Consultant, she assists in the detection of "at risk" residents and development of plans to keep the
environment healthy and safe. Kara is a nationally Certified Alcohol and Drug Counselor in private practice. Kara works as
a volunteer advocate for Saving Grace and is part of the medical team for Central Oregon Veterans Ranch (COVR).
Contact: kellv4good@live.com, 949-274-2881
Sue Solitz – Board Treasurer
Sue has worked for over 35 years in the health care arena. She was instrumental in establishing a free care service at
Sacred Heart Hospital in Eugene and Saint Charles Medical Center in Bend. These programs allowed indigent patients to
receive medical care at no charge to them. Since retirement, she has volunteered at the Family Kitchen twice weekly &
served on their board of directors for two years. Sue is very active in Alcoholics Anonymous & presently sponsors 3
women at Dawns House working the 12 step program. For the last 3 years she has volunteered to take the AA message
into the Deschutes County Jail system. Contact: solitz@msn.com, 541-610-8448
Kent Pressman – Board Member
Kent is a retired emergency physician from Idaho. He attended the University of Oregon and earned his MD from Oregon
Health Sciences University medical school. Kent helped start the Wood River Land Trust in Hailey, Idaho and was their
president for over 10 years. He also was a board member and the president of the Building Materials Thrift Store for a
number of years. While practicing emergency medicine in Twin Falls, Idaho for 35 years, he was on many boards,
committees and organizations. Kent joined the board of Dawns House to support its work on behalf of women's mental
health and addiction. Contact: kentoressman@amail.com, 208-720-7296
Jennifer Woolley—Board Member
Jennifer has worked in the nonprofit sector for 20 years and has a broad range of experience, including advocacy, policy,
stakeholder relations, financial management, and administration. Jennifer is currently an independent consultant focused
on non-profit event management, advocacy and coalition building. Most recently her work has been in the area of global
public health. Prior to that, she worked for many years on women's empowerment and advancement, which continues to
be her passion. Jennifer has a BA from Cornell College and an MSW and Certificate in Human Services Management from
Boston University. Contact: iennwoollev@amail.com; 541-588-2294
Michelle Mahony- Board Member
Michelle is a seasoned financial professional who currently serves as Director of Financial Performance for Cascadian
Group, LLC in Bend. Michelle led internal consulting and audit functions for OpenTable through its IPO and subsequent
acquisition by Priceline Group. She has extensive experience instilling financial rigor in organizations ranging from Dolby
Laboratories to Providian Financial (which sold to Washington Mutual for $6.45B). Her early career included experience
as a Sr. Associate with PwC consulting, encompassing business process improvement, information technology audits, and
key control reviews. She graduated from Pennsylvania's private Bucknell University, with a Bachelor's degree in Business
Administration. Contact: michelle.r.mahonv@gmail.com; 415-385-9407
Deschutes County
Board of County Commissioners
Discretionary Grant Program
Board Meeting Date: July 27, 2016
Organization: Sisters Schools Foundation, Inc.
Project Name: Seed to Table Project
Description: Provide a classroom and packing shed to operate the S2T (Seed to Table) project.
The project provides education and instruction in nutrition, wellness, science, and the
development of a garden and farm plot to approximately 1,000 students and 500 community
members annually. Participants grow and donate fresh produce each week to approximately 150
low-income families through the Sisters Kiwanis and Sisters Bread of Life Food Banks.
Project Period: Not indicated.
Amount of Request: $2,500
Previous Grants:
11/1/1999 ''$: 1,000;00, Starry Nights Concert Series
10/1/2000 3:00,:00'
12/1/2000' -.2,400:00
11/15/2001 " $ ,_145.00.90„, Starry Night Concert Series
11/10/2003 $ 3,000.00 Sisters Starry Night Concert Series fundraiser
1/24/2005 - ,3,00i0,40: Sisters Starry Night Concert Series fundraiser
Approved:
Declined:
Deschutes County Discretionary Grant Narrative
June 8, 2016
1. Describe the applicant organization, including its purpose, leadership structure,
and activities.
Seed to Table Project(S2T) began in 2013, as a project of the Sisters Science Club.
Both operate under the 501(3)(c) umbrella of the Sisters Schools Foundation. The mission
of the project is to increase the health and wellness of students and families, specifically
decreasing obesity, in the Sisters community by providing equal access to nutritious foods
and offering opportunities in garden -based wellness education.
The S2T project director and the S2T farm manager are paid employees, contracted
through the Sisters Schools Foundation. The director reports to the Sisters Science Club
Board of Directors on a monthly basis. During the 2014-15 school year, the project
partnered with eight teachers to engage nearly 1,000 students in the project, which
included regular classroom instruction in both wellness,science and the development of a
garden and farm plot. All students had multiple on-site learning experiences and
participated in all aspects of the food production work. In addition, hundreds of
community volunteers contributed to the first year success. In October 2013, Sisters
Science Club sponsored a community event focused on the Seed to Table project. Over 150
people attended, many of which committed to offer additional support of the project. Also,
in 2013-14, Sisters School District submitted and received $15,060 from ODE Farm to
School program. So far, the Seed to Table project's management of the grant has helped
secure over 7000 pounds of fresh produce for the Sisters Schools meal program and
provided $3,000 for Seed to Table operations.
From the S2T's farm plot, students and community members currently grow and
donate 70 pounds of fresh produce per week to the community including the Sisters
Kiwanis Food bank and the Sisters Bread of Life food bank. Each week throughout the
Central Oregon growing season, 124 low-income families receive fresh garden produce. In
HOYB Partnership Pay: $1,000
Matching Funds Secured Total: $2,500
$2,000 from Whole Kids Foundation
$525 from Community Donations
Need:
$2,500 to complete project
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
This grant will be used for a one time expansion project. Seed to Table Project is following a
five year strategic plan that has been set forth to develop project sustainability.
Deschutes County
Board of County Commissioners
Discretionary Grant Program
Board Meeting Date: July 27, 2016
Organization: John Tuck Elementary School
Project Name: John Tuck Elementary Robotics
Description: Start a FIRST (For Inspiration and Recognition of Science and Technology) Lego
League Robotics Team for youth ages 9 to 14. Participants will 1) research and solve a real-
world problem based on the challenge them; 2) present their research and solutions; and 3) build
an autonomous robot using engineering concepts.
Project Period: 9/2016 - ongoing
Amount of Request: $2,000
Previous Grants: None recorded.
Approved:
Declined:
Deschutes County Board of Commissioners
PO Box 6005, Bend, OR 97701-6005
1300 NW Wall Street, Suite 200, Bend, OR
Telephone: 541-388-6571 Fax: 541-385-3202
Website: www.deschutes.ore
DESCHUTES COUNTY
DISCRETIONARY GRANT PROGRAM APPLICATION
Today's Date: I 06/29/16
Project Beginning Date: I
Amount Requested:
Project Name: I John Tuck Elementary Robotics
September 2016 I Project End Date: I continuous
$2000.00
Date Funds Needed: I
October 2016
Name of Applicant Organization:I John Tuck Elementary School (Redmond School Dist)
Address:I John Tuck: 209 NW 10th St (Redmond School Dist 145 SE Salmon Ave)
City & Zip Code: I Redmond 97756 I Tax ID #: 193-6000392
Contact Name(s):I Dusty Porter I Telephone #: 1541-923-4884/541-848-0686
Fax #: 1541-923-4883 I Email Address: I dusty.porter@redmondschools.org
On a separate sheet(s), please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and
activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will positively impact the community.
5. Identify the specific communities or groups that will benefit.
6. Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions, if any. Itemize anticipated expenditures*.
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
APPLICATION FORM ADDENDUM:
If Mr. Porter is unavailable since it is summer break, please contact Elizabeth Oliver,
current school year contact for robotics team grant applications.
541-548-5594, oliverem@me.com
Thank you!
PROOF OF APPLICANT ELIGIBILITY:
Applicant is John Tuck Elementary School, part of the Redmond School District which
is a publicly funded agency that serves populations within Deschutes County. Please see
attached letter.
RESPONSES TO APPLICATION QUESTIONS:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
John Tuck Elementary School is a part of the Redmond School District (2J)/High
Desert ESD in Redmond, OR. As an elementary school in the Redmond School District, John
Tuck strives to provide a variety of educational options to meet its diverse students' and
community's needs. The District offers five K-5 elementary schools, two K-8 community
schools, two middle schools, two high schools, one educational center, a District sponsored
charter school and a K-12 virtual program for all students.
John Tuck Elementary is staffed with a principal, administrative staff and certified and
classified staff providing support in the areas of counseling, psychology, speech pathology,
FAN advocacy and overall educational instruction.
2. Describe the proposed project or activity.
John Tuck Elementary is seeking funds for starting a FIRST Lego League (FLL, FIRST
is For Inspiration and Recognition of Science and Technology) Robotics Team, newly starting in
September, 2016. FLL is an exciting and fun international robotics program that ignites an
enthusiasm for discovery, science, and technology in kids ages 9 to 14. Each year FLL teams
embark on an adventurous challenge based on current, real-world issues. Guided by a team
coach and assisted by mentors, the kids will: (1) research and solve a real-world problem
based on the challenge theme; (2) present their research and solutions; and (3) build an
autonomous robot using engineering concepts.
3. Provide a timeline for completing the proposed project or activity.
Summer 2016: coach(es) attend ORTOP FLL Adult Training Workshops in Bend, OR.
By mid-September, 2016: team is nationally registered, robots/challenge kits ordered.
Late September, 2016: finalize team members.
October, 2016: sign up for Oregon FLL Qualifying Tournament.
September -December, 2016: team meets to design, build robot and create their Animal Allies
Project and work on FLL Core Values. Team will meet a minimum of once a week.
Early December, 2016: team participates in Qualifying Tournament in Bend, OR.
January — February, 2017: team potentially competes in state tournament depending on
outcome of Qualifying Tournament. Team could move forward from state level depending on
that tournament's outcome.
February -June, 2017: John Tuck students that are not a part of the team have opportunities
for class activities using the school's robotics kits.
4. Explain how the proposed project or activity will positively impact the community.
Having this program at John Tuck Elementary will inspire our kids to get excited about
engineering and technology and be able to realize and gain confidence in their abilities in
these fields at a young age. We hope that they will approach STEM subjects in school with
this same curiosity and confidence, and then be more likely to choose science and math
classes in high school, which will set them up for STEM majors in college, and potentially
STEM careers. No matter what direction their careers go, they will learn universal skills in
teamwork, project management, public speaking, problem solving and critical thinking. We
also hope that they will become a visible example to other youth in our school and community
that science can be rigorous while at the same time, fun and rewarding.
5. Identify the specific communities or groups that will benefit.
In addition to inviting all 4th and 5th graders to apply to be on the team, we will also
target historically underserved students which may include girls, students of color, students
experiencing poverty, students with disabilities, and English Learners (EL). Although 4th and
5th graders are the only grade levels eligible to be on a FLL team, by having a team in the
school we will be exposing all of our students to this opportunity.
6. Describe how grant funds will be used and include the source and amounts of matching funds
or in-kind contributions, if any. Itemize anticipated expenditures*.
Deschutes County Discretionary Grant funds would primarily be used to purchase
equipment and challenge supplies, pay for all registration and qualifying tournament fees and
other costs anticipated as outlined below.
Expenditure Itemization for potential Deschutes County Discretionary Grant award
National Team Registration $225.00
Tournament Registration Fee - Oregon FLL Qualifying Tournament $100.00
Lego Mindstorms EV3 Robot Kit (2) $1080.00
Annual FLL Challenge Kit $83.00
Additional Sensors $50.00
Materials for Annual Project/Cores Value Boards $50.00
Materials to build a FLL regulation competition table $75.00
Laptop (new or used) $300.00
Team T-shirts $37.00
TOTAL $2000.00
The only other potential funds could come from the Oregon Department of Education if
John Tuck Elementary is selected as one of the recipients of the Oregon FIRST Robotics
Grant. If selected, the award is $1000 and allowable uses of those funds include:
• Stipend for a designated lead coach/mentor
• FIRST registration fees for the 2016-2017 academic year
• Equipment*
• Materials
• Travel to FIRST competitions
• Other costs associated with direct participation in a FIRST program
* Priority expense category to buy 2 more Lego Mindstorms EV3 Robot Kits. This
would not only benefit the team but would allow a broader use of the equipment by the school
staff and students once the competitive season ends.
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
FLL has an annual challenge and robotics can be utilized in the school overall, so this
project would be continuous. There are some smaller FIRST awards given annually for teams
that are already established and we would seek to receive those awards. To sustain the team
and funds, we have discussed targeting private companies in our community to seek out
donations and/or sponsorships. We would also use fundraising efforts utilizing John TUCK
PTO and our team to create opportunities to raise funds (for example, local pizza company
card sales, bottle collections, car wash, etc,).
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97703-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., WEDNESDAY, JULY 27, 2016
Pursuant to ORS 192.640, this agenda includes a list of the principal subjects
anticipated to be addressed at the meeting. This notice does not limit the ability of
the Board to address additional subjects. Meetings are subject to cancellation
without notice. This meeting is open to the public and interested citizens are
invited to attend.
Work Sessions allow the Board to discuss items in a less formal setting. Citizen
comment is not allowed, although it may be permitted at the Board's discretion. If
allowed, citizen comments regarding matters that are or have been the subject of a
public hearing process will NOT be included in the official record of that hearing.
Work Sessions are not normally video or audio recorded, but written minutes are
taken for the record.
Review of Discretionary Grant Requests Judith Ure
2. Discussion of Marijuana Business Regulation Implementation — Peter
Gutowsky
3. Other Items
Executive Session under ORS 192.660(2)(h), pending or threatened litigation —
Erik Kropp
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissionersmeeting
rooms at 1300 NW Wall St., Bend, unless othenvise indicated. If you have questions regarding a meeting, please call 388-6572.
Deschutes County encourages persons with disabilities to participate in all programs and activities. To request
this information in an alternate format, please call (541) 617-4747, or email ken.harmsadeschutes.ora.
Board of Commissioners' Work Session Agenda Wednesday, July 27, 2016
Page 1 of 2
Other items can be any items not included on the agenda that the
Commissioners wish to discuss as part of the meeting, pursuant to ORS
192.640.
At any time during the meeting, an executive session could be called to address
issues relating to ORS 192.660(2)(e), real property negotiations; ORS
192.660(2) (h), litigation; ORS 192.660(2) (d), labor negotiations; ORS
192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public; however, with few exceptions and
under specific guidelines, are open to the media.
4. Adjourn
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting
rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572.
Deschutes County encourages persons with disabilities to participate in all programs and activities. To request
this information in an alternate format, please call (541) 617-4747, or email ken.harmsdeschutes.orq.
Board of Commissioners' Work Session Agenda Wednesday, July 27, 2016 Page 2 of 2