2016-407-Minutes for Meeting July 27,2016 Recorded 8/15/2016DESCH
TES COUNTY
NANCYUBLANKENSHIP OFFICIAL
COUNTY CLERK
CJ 201647
COMMISSIONERS' JOURNAL 08/15/2016 08:36:05 AM
11111111111111111
For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, JULY 27, 2016
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Alan Unger, Tammy Baney and Anthony DeBone.
Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy
County Administrator; Dave Doyle, County Counsel; Jessica Jacks, Health
Department; Peter Russell, Community Development; and two other citizens. No
representatives of the media were in attendance.
1. CALL TO ORDER
Chair Unger called the meeting to order at 10:00 a.m.
2. PLEDGE OF ALLEGIANCE
3. CITIZEN INPUT
None was offered.
Minutes of Board of Commissioners' Business Meeting Wednesday, July 27, 2016
Page 1 of 6
Before the Board was Consideration of Approval of the Consent Agenda.
BANEY: Move approval, except for the minutes, which still need review.
DEBONE: Second.
VOTE: BANEY: Yes.
DEBONE: Yes.
UNGER: Chair votes yes.
Consent Agenda Items
4. Board Approval of Documents No. 2016-499 and 2016-500, a Grant Agreement
with ODOT and Services Contract with COIC regarding the Installation and/or
Improvement of ADA -Compliant Bus Stops
5. Board Signature of Document No. 2016-504, a Partial Release and
Modification of Improvement Security Agreement for Tartan Druim, Tetherow
6. Board Signature of Document No. 2016-340, for the Installation of Law
Enforcement Equipment on Sheriff's Office Vehicles
7. Board Signature of Letters regarding the Deschutes County Audit Committee:
Reappointing Dan Despotopulos and Appointing Shawn Armstrong, through
June 30, 2018
8. Board Signature of Minutes:
• Work Session of July 18, 2016
• Business Meeting of July 18, 2016
ACTION ITEMS
9. Before the Board was Consideration of Board Signature of Document No.
2016-506, a Notice of Intent to Award Contract Letter to Quon Design &
Communication to Provide Market Research and Development of a Mental
Health Promotion Campaign.
Jessica Jacks explained the program and the contracting process. The County is
the fiscal agent on behalf of this regional program, with Crook and Jefferson
counties. It will highlight the importance of maintaining mental health. The
focus will be on overall mental health awareness, and to focus the message for
the primary health care setting. It aligns with the regional health improvement
plan.
Minutes of Board of Commissioners' Business Meeting Wednesday, July 27, 2016
Page 2 of 6
There were six proposals, all from Oregon. The steering committee reviewed
them and identified Quon as the top candidate. They are aligned to do this
work, were highly recommended, and have experience with regional programs.
The contract is for about $40,000 to do market research on the "Mind Your
Mind" brand work previously started in Lane County. There is a total of
$200,000 from the grant to pay for this and other mental health projects.
Commissioner Baney asked how they will determine success; and whether this
targets a specific age group. Ms. Jacks said the company will help them
identify some of this. Focus groups will help determine some of the
parameters.
Chair Unger confirmed the product is the plan, and oversight is from the
County and its working group.
BANEY: Move approval.
DEBONE: Second.
VOTE: BANEY: Yes.
DEBONE: Yes.
UNGER: Chair votes yes.
10. Before the Board was Consideration of First Reading, by Title Only, of
Ordinance No. 2016-010, Rescinding the 2002 Bend Airport Master Plan,
Replacing it with Changes in Chapter 7 in the 2013 Master Plan.
Peter Russell provided an overview of the Ordinance, which has come together
after several years of work with the City of Bend. The Hearings Officer
approved the City's plan and there were no appeals filed.
David Doyle said that in this case, the Board is to support the Ordinance.
Commissioner Baney stated that this has been a well -vetted process with a lot
of public involvement. There are still concerns about some of the activity in the
area, but it was already allowed years ago. All need to try to be good neighbors
and aware of impacts.
Commissioner DeBone added that rural county residents are affected by this
activity but he feels a lot has been done to try to mitigate this.
Minutes of Board of Commissioners' Business Meeting Wednesday, July 27, 2016
Page 3 of 6
Chair Unger stated that this has been going on for a long time; how to manage
rural living around long-time airport activities. The FAA has control over what
happens in the air, but there needs to be a good neighbor policy and people need
to try to do a better job. He is concerned about this and will be watching it.
DEBONE: Move first reading, by title only.
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
UNGER: Chair votes yes.
Chair Unger conducted the first reading of the Ordinance, by title only.
The second reading will occur no sooner than two weeks from today.
11. Before the Board was Consideration of First Reading, by Title Only, of
Ordinance No. 2016-011, Text Amendments to the Deschutes County
Comprehensive Plan Section 3.4, Transportation System Plan regarding
the Bend Airport Master Plan
Mr. Russell said this references the updated 2002 master plan.
DEBONE: Move first reading, by title only.
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
UNGER: Chair votes yes.
Chair Unger conducted the first reading of the Ordinance, by title only.
The second reading will occur no sooner than two weeks from today.
CONVENED AS THE GOVERNING BODY OF THE BLACK BUTTE
RANCH COUNTY SERVICE DISTRICT
12. Before the Board was Consideration of Board Signature of Letters relating
to the Black Butte Ranch County Service District Managing Board:
Accepting the Resignation of, and Thanking, Clark Brody and Curtiss
Abbott for their Service; and Appointing Paul Janssen and Steve
Amsberry through June 30, 2019
Minutes of Board of Commissioners' Business Meeting Wednesday, July 27, 2016
Page 4 of 6
BANEY: Move signature.
DEBONE: Second.
VOTE: BANEY: Yes.
DEBONE: Yes.
UNGER: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
13. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$119,246.98.
Tom Anderson said that this has mostly to do with the new radio system.
DEBONE: Move approval, subject to review.
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
UNGER: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
14. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-H County Service District in the
Amount of $149,367.97.
This includes the annual collection and transfer of property taxes.
DEBONE: Move approval, subject to review.
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
UNGER: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, July 27, 2016
Page 5 of 6
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
15. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $1,450,747.45.
Tom Anderson explained that some of the expenses were for four foreclosures
through the Sheriff's Office at the Courthouse. This goes through the budget
process. A deposit is paid to the County, who pays off the lien so the property
can then be sold.
DEBONE: Move approval, subject to review.
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
UNGER: Chair votes yes.
16. OTHER ITEMS
None were offered.
17. ADJOURN
Being no further discussion, the meeting was adjourned at 10:20 a.m.
DATED this L Day of
Deschutes County Board of Commissioners.
ATTEST:
ImictiAL
Recording Secretary
eteat.
Alan Unger, Chair
4(1 b tui
2016 for the
Tammy Baney,(-Vice Chair
Anthony DeBone, Commissioner
Minutes of Board of Commissioners' Business Meeting Wednesday, July 27, 2016
Page 6 of 6
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97703-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, JULY 27, 2016
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be
considered or discussed at the meeting. This notice does not limit the ability of the Board to
address additional subjects. Meetings are subject to cancellation without notice. This meeting is
open to the public and interested citizens are invited to attend. Business Meetings are usually
recorded on video and audio, and can be viewed by the public live or at a later date; and written
minutes are taken for the record.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the
Board's discretion, regarding issues that are not already on the agenda. Please
complete a sign-up card (provided), and give the card to the Recording
Secretary. Use the microphone and clearly state your name when the Board
Chair calls on you to speak. PLEASE NOTE: Citizen input regarding matters
that are or have been the subject of a public hearing not being conducted as a
part of this meeting will NOT be included in the official record of that hearing.
Ifyou offer or display to the Board any written documents, photographs or
other printed matter as part of your testimony during a public hearing, please
be advised that staff is required to retain those documents as part of the
permanent record of that hearing.
Board of Commissioners' Business Meeting Agenda Wednesday, July 27, 2016
Page 1 of 6
CONSENT AGENDA
4. Board Approval of Documents No. 2016-499 and 2016-500, a Grant
Agreement with ODOT and Services Contract with COIC regarding the
Installation and/or Improvement of ADA -Compliant Bus Stops
5. Board Signature of Document No. 2016-504, a Partial Release and
Modification of Improvement Security Agreement for Tartan Druim, Tetherow
6. Board Signature of Document No. 2016-340, for the Installation of Law
Enforcement Equipment on Sheriff s Office Vehicles
7. Board Signature of Letters regarding the Deschutes County Audit Committee:
Reappointing Dan Despotopulos and Appointing Shawn Armstrong, through
June 30, 2018
8. Board Signature of Minutes:
• Work Session ofJuly 18, 2016
• Business Meeting ofJuly 18, 2016
ACTION ITEMS
9. CONSIDERATION of Board Signature of Document No. 2016-506, a Notice
of Intent to Award Contract Letter to Quon Design Communication to Provide
Market Research and Development of a Mental Health Promotion Campaign —
Jessica Jacks, Health Services Department
Suggested Action: Move signature of Document No. 2016-506.
10. CONSIDERATION of First Reading, by Title Only, of Ordinance No. 2016-
010, Rescinding the 2002 Bend Airport Master Plan, Replacing it with Changes
in Chapter 7 in the 2013 Master Plan — Peter Russell, Community Development
Suggested Action: Move first reading by title only of Ordinance No. 2016-010.
11. CONSIDERATION of First Reading, by Title Only, of Ordinance No. 2016-
011, Text Amendments to the Deschutes County Comprehensive Plan Section
3.4, Transportation System Plan regarding the Bend Airport Master Plan —
Peter Russell, Community Development
Suggested Action: Move first reading by title only of Ordinance No. 2016-011.
Board of Commissioners' Business Meeting Agenda Wednesday, July 27, 2016
Page 2 of 6
CONVENE AS THE GOVERNING BODY OF THE BLACK BUTTE
RANCH COUNTY SERVICE DISTRICT
12. CONSIDERATION of Board Signature of Letters relating to the Black Butte
Ranch County Service District Managing Board: Accepting the Resignation of,
and Thanking, Clark Brody and Curtiss Abbott for their Service; and
Appointing Paul Janssen and Steve Amsberry through June 30, 2019
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
13. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
14. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extension/4-H County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
15. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County
16. OTHER ITEMS
These can be any items not included on the agenda that the Commissioners
wish to discuss as part of the meeting, pursuant to ORS 192.640.
At any time during the meeting, an executive session could be called to address
issues relating to ORS 192.660(2) (e), real property negotiations; ORS
192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS
192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public; however, with few exceptions and
under specific guidelines, are open to the media.
17. ADJOURN
Board of Commissioners' Business Meeting Agenda Wednesday, July 27, 2016
Page 3 of 6
To watch this meeting on line, go to:
httn://www.deschutes.ora/bcc/nage/board-meetina-videos
Please note that the video will not show up until recording begins.
You can also view past meetings on video by selecting the date shown on the website calendar.
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® Deschutes County encourages persons with disabilities to participate in all programs and
activities. To request this information in an alternate format please call (541) 617-4747, or
email ken.harms@deschutes.org.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Wednesday. July 27
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday. August 1
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Tuesday. Auaust 2
3:30 p.m. Regular Meeting of Public Safety Coordinating Council
Wednesday, August 3
Opening Day at the Deschutes County Fair
August 9, 2016
6:00 p.m. Regular Joint Meeting with the Redmond City Council, Redmond City Hall
Wednesday, August 10
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, July 27, 2016
Page 4 of 6
Monday, Aueust 15
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Tuesday, August 16
10:00 a.m. 9-1-1 Board Meeting, at 9-1-1
Monday. Aueust 22
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday. August 24
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Aueust 25.2016
1:00 p.m. Joint Meeting with City of Bend regarding a Bend Urban Growth Boundary Expansion
Monday. Aueust 29
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Tuesday, August 30
11:30 a.m. Redmond Chamber of Commerce — State of the County — Juniper Golf Course
Wednesday. August 31
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday. September 5
Most County offices will be closed to observe Labor Day.
Tuesday. September 6
3:30 p.m. Regular Meeting of Public Safety Coordinating Council
Board of Commissioners' Business Meeting Agenda Wednesday, July 27, 2016
Page 5 of 6
Wednesday. September 7
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday. September 14
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday. September 19
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Tuesday. September 20
10:00 a.m. 9-1-1 Board Meeting, at 9-1-1
6:30 p.m. Joint Meeting with the Redmond City Council, Redmond City Hall
Monday, September 26
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday. September 28
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday. September 29
All Day AOC District 2 Meeting — Lakeview
®® Deschutes County encourages persons with disabilities to participate in all programs and
activities. To request this information in an alternate format please call (541) 617-4747, or
email ken.harms@deschutes.org.
Board of Commissioners' Business Meeting Agenda Wednesday, July 27, 2016
Page 6 of 6