2016-420-Minutes for Meeting August 01,2016 Recorded 8/16/20161916_-
DESCHUTES COUNTY OFFICIAL RECORDS CJ 2016.420
NANCY BLANKENSHIP, COUNTY CLERK
COMMISSIONERSJOURNAL 0811612016 0326;22 PM
2
6-2IIIIIIIIIIII III III
For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS,
MONDAY, AUGUST 1, 2016
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Alan Unger, Tammy Baney and Anthony DeBone.
Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy
County Administrator; Dave Doyle, County Counsel; George Kolb, Road
Department; Nick Lelack and Matt Martin, Community Development; and two
other citizens. A representative of KTVZ TV was also in attendance.
1. CALL TO ORDER
Chair Unger called the meeting to order at 10:00 a.m.
2. PLEDGE OF ALLEGIANCE
3. CITIZEN INPUT
None was offered.
Minutes of Board of Commissioners' Business Meeting Monday, August 1, 2016
Page 1 of 6
Chair Unger allowed a citizen to speak about something that he thinks may be
slightly related to an item on the agenda.
Janet Dorgan of Redmond said she has been studying proposed Measure 97 and
how it might impact the marijuana industry. It will be on the ballot in
November. It is meant to make large industries pay their own way, starting out
at $25 million before they pay the costs of equipment, materials, payroll and
other expenses. Farmers will be impacted. She thinks this will force people to
the black market because that will avoid the taxes and maybe they can stay in
business. She is worried about this going underground. Then, regulations
won't be meaningful. She wants the marijuana people to understand the
implications of Measure 97.
Chair Unger asked that she provide more information via e-mail or letter.
Ms. Dorgan stated that in her husband worked in the pulp and paper industry,
where odor, water, and other negative impacts were a problem. The industry
voluntarily worked to mitigate this. She wonders how many people would
tolerate that kind of business here. It is highly regulated and a viable industry.
Commissioner Baney said that the marijuana industry is already here, and they
are trying to find a balance. The County operates under the State, and is trying
to find ways to have everyone work together.
Ms. Dorgan wanted to see the Board exercise the opt out and let the voters
decide. Commissioner Baney said that this is already a legal business and much
related to it is outside of the control of Deschutes County.
Ms. Dorgan asked about the Tumalo sign, and why it is being paid for by public
funds. She does not like how it looks. (Item #6 on the Consent Agenda.) Chair
Unger said the County can use discretionary lottery funds for nonprofits and
projects that help enhance business in Deschutes County; for this project,
through an application from the Tumalo Business Association. Therefore, the
business community applied for and received a small grant to allow them to
complete the signage project. Commissioner Baney said that Tumalo does not
have a city council or any other way to support businesses there, so this is an
appropriate use of economic development funds.
Minutes of Board of Commissioners' Business Meeting Monday, August 1, 2016
Page 2 of 6
Before the Board was Consideration of Approval of the Consent Agenda
BANEY: Move approval.
DEBONE: Second.
VOTE: BANEY: Yes.
DEBONE: Yes.
UNGER: Chair votes yes.
Consent Agenda Items
4. Chair Signature of Document No. 2016-259, an Amendment to a Contract with
Clean Harbors Environmental Services for Hazardous Waste Management
Services
5. Chair Signature of Document No. 2016-521, Amending an Intergovernmental
Agreement between Youth Village, Inc. and Health Services and Other
Community Partners
6. Ratification of Board Approval of Discretionary Grant Awards:
• "Kids in the Game" through Central Oregon Pass Program - $1,000
• La Pine Lodgepole Dodgers — 2017 State Snowmobile Association
Convention - $1,000
• Tumalo Business Association — `Welcome to Tumalo' Monument Sign - $1,500
• La Pine Rodeo Association Event - $2,000
• DAWNS House — Basic Toiletries and Clothing to Newly Sober Women -
$1,500
7. Board Signature of Document No. 2016-536, Amending an Improvement
Agreement, Allowing a Partial Release of Bonds for Caldera Springs Resort
8. Board Signature of Minutes:
• Work Sessions of July 18 and 27, 2016
• Business Meetings of July 18 and 27, 2016
ACTION ITEMS
9. Before the Board was Consideration of Chair Signature of Document No.
2016-427, a Notice of Intent to Award Contract Letter to Knife River
Corporation for the Paving of Dodds Road.
George Kolb gave a brief overview of the item, noting that there were three
bidders. He recommended issuing the notice of intent to award to Knife River.
Minutes of Board of Commissioners' Business Meeting Monday, August 1, 2016
Page 3 of 6
DEBONE: Move approval.
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
DEBONE: Chair votes yes.
10. Before the Board was Consideration of First and Second Readings, by Title
Only, and Adoption by Emergency, of Board Signature of Ordinance No.
2016-012, Rescinding the Opt Out regarding Marijuana -related Business
as Established by Ordinance No. 2015-009.
Nick Lelack provided some details of this item, referring to his staff report.
Commissioner Baney stated she spoke with a City Councilwoman who said the
City uses thirty days for adoption of ordinances. Commissioner Baney added
that this is consistent with the cities. Commissioner DeBone stated that this
coincides with the marijuana regulations that are already in place.
Chair Unger said he doesn't know why the County has a ninety -day emergency
clause, perhaps tied to the State. He is comfortable going forward with this
now. A lot has changed from last December. The County is ready to address
the problems and to create an atmosphere of allowing opportunity but also
protecting rural lifestyles.
Commissioner Baney appreciates the incredible amount of work done by the
team. They won't be able to take care of all of the black market issues or solve
all problems, but this is a new, legal industry and they hope to find balance.
Commissioner DeBone said that there have been a number of State bills that deal
with this. The voters passed Measure 91. There has been a tremendous amount
of work for everyone to adjust to this, to figure out what enforcement looks like,
and how to live together as a community. There are a lot of pieces to still come
together.
Chair Unger said he appreciates the County Health Department's work towards
appropriately educating the public as well.
DEBONE: Move first and second readings by title only.
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
DEBONE: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Monday, August 1, 2016
Page 4 of 6
Chair Unger then conducted the first and second readings, by title only,
declaring an emergency.
BANEY: Move adoption of Ordinance No. 2016-009, by emergency,
effective September 1, 2016.
DEBONE: Second.
VOTE: BANEY: Yes.
DEBONE: Yes.
UNGER: Chair votes yes.
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
11. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$29,481.37.
DEBONE: Move approval, subject to review.
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
DEBONE: Chair votes yes.
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
12. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-H County Service District in the
Amount of $3,755.45.
DEBONE: Move approval, subject to review.
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
DEBONE: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Monday, August 1, 2016
Page 5 of 6
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
13. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $712,509.11.
BANEY: Move approval, subject to review.
DEBONE: Second.
VOTE: BANEY: Yes.
DEBONE: Yes.
UNGER: Chair votes yes.
14. OTHER ITEMS
Being no further discussion, the meeting was adjourned at 10:25 a.m.
DATED this 1 Day of
Deschutes County Board of Commissioners.
ATTEST:
(Ww
Recording Secretary
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Alan Unger, Chair
CI )A
Tammy Baney,
2016 for the
ce Chair
Anthony DeBone, Commissioner
Minutes of Board of Commissioners' Business Meeting Monday, August 1, 2016
Page 6 of 6
BOARD OF COMMISSIONERS' MEETING
Name
Address
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Phone #s - d -
E-mail address 1 r,
-\ A
REOUEST TO SPEAK,
-7 vyL -14Y'
,/ Date: Si /) (,
In Favor
Neutral/Undecided
Submitting written documents as part of testimony? Yes
If so, please give a copy to the Recording Secretary for the record.
Opposed
No
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97703-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS.
10:00 A.M., MONDAY, AUGUST 1, 2016
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Pursuant to ORS 192.640, this agenda includes a list of the principal subjects
anticipated to be considered or discussed at the meeting. This notice does not limit
the ability of the Board to address additional subjects. Meetings are subject to
cancellation without notice. This meeting is open to the public and interested
citizens are invited to attend. Business Meetings are usually recorded on video
and audio, and can be viewed by the public live or at a later date; and written
minutes are taken for the record.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the
Board's discretion, regarding issues that are not already on the agenda. Please
complete a sign-up card (provided), and give the card to the Recording
Secretary. Use the microphone and clearly state your name when the Board
Chair calls on you to speak. PLEASE NOTE: Citizen input regarding matters
that are or have been the subject of a public hearing not being conducted as a
part of this meeting will NOT be included in the official record of that hearing.
Ifyou offer or display to the Board any written documents, photographs or
other printed matter as part of your testimony during a public hearing, please
be advised that staff is required to retain those documents as part of the
permanent record of that hearing.
Board of Commissioners' Business Meeting Agenda Monday, August 1, 2016
Page 1 of 6
CONSENT AGENDA
4. Chair Signature of Document No. 2016-259, an Amendment to a Contract
with Clean Harbors Environmental Services for Hazardous Waste Management
Services
5. Chair Signature of Document No. 2016-521, Amending an Intergovernmental
Agreement between Youth Village, Inc. and Health Services and Other
Community Partners
6. Ratification of Board Approval of Discretionary Grant Awards:
"Kids in the Game" through Central Oregon Pass Program - $1,000
• La Pine Lodgepole Dodgers — 2017 State Snowmobile Association
Convention - $1,000
• Tumalo Business Association — `Welcome to Tumalo' Monument Sign - $1,500
• La Pine Rodeo Association Event - $2,000
• DAWNS House — Basic Toiletries and Clothing to Newly Sober Women -
$1,500
7. Board Signature of Document No. 2016-536, Amending an Improvement
Agreement, Allowing a Partial Release of Bonds for Caldera Springs Resort
8. Board Signature of Minutes:
• Work Sessions of July 18 and 27, 2016
• Business Meetings of July 18 and 27, 2016
ACTION ITEMS
9. CONSIDERATION of Chair Signature of Document No. 2016-427, a Notice
of Intent to Award Contract Letter to Knife River Corporation for the Paving of
Dodds Road — George Kolb, Road Department
Suggested Action: Move signature of Document No. 2016-427.
10. CONSIDERATION of First and Second Readings, by Title Only, and
Adoption by Emergency, of Board Signature of Ordinance No. 2016-012,
Rescinding the Opt Out regarding Marijuana -related Business as Established by
Ordinance No. 2015-009 - Nick Lelack and Matt Martin, Community
Development
Suggested Actions: Move and conduct first and second readings by title only;
move adoption by emergency of Ordinance No. 2016-012.
Board of Commissioners' Business Meeting Agenda Monday, August 1, 2016
Page 2 of 6
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
11. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
12. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extension/4-H County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
13. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County
14. OTHER ITEMS
To watch this meeting on line, go to:
httD://www.deschutes.ora/bcc/Daae/board-meetina-videos
Please note that the video will not show up until recording begins.
You can also view past meetings on video by selecting the date shown on the website calendar.
gDeschutes County encourages persons with disabilities to participate in all programs and
activities. To request this information in an alternate format please call (541) 617-4747, or
email ken.harms@deschutes.org.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Monday, August 1
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Board of Commissioners' Business Meeting Agenda Monday, August 1, 2016
Page 3 of 6
Tuesday, August 2
3:30 p.m. Regular Meeting of Public Safety Coordinating Council
Wednesday, August 3
Opening Day at the Deschutes County Fair
August 9, 2016
6:00 p.m. Regular Joint Meeting with the Redmond City Council, Redmond City Hall
Wednesday, August 10
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, August 15
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Tuesday, August 16
10:00 a.m. 9-1-1 Board Meeting, at 9-1-1
Monday, August 22
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, August 24
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
August 25, 2016
1:00 p.m. Joint Meeting with City of Bend regarding a Bend Urban Growth Boundary Expansion
Monday, August 29
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Board of Commissioners' Business Meeting Agenda Monday, August 1, 2016
Page 4 of 6
Tuesday, August 30
11:30 a.m. Redmond Chamber of Commerce — State of the County — Juniper Golf Course
Wednesday, August 31
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, September 5
Most County offices will be closed to observe Labor Day.
Tuesday, September 6
3:30 p.m. Regular Meeting of Public Safety Coordinating Council
Wednesday, September 7
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, September 14
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday. September 19
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Tuesday, September 20
10:00 a.m. 9-1-1 Board Meeting, at 9-1-1
6:30 p.m. Joint Meeting with the Redmond City Council, Redmond City Hall
Monday, September 26
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Board of Commissioners' Business Meeting Agenda Monday, August 1, 2016 •
Page 5 of 6
Wednesday, September 28
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, September 29
All Day AOC District 2 Meeting — Lakeview
®g Deschutes County encourages persons with disabilities to participate in all programs and
activities. To request this information in an alternate format please call (541) 617-4747, or
email ken.harms@deschutes.org.
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1
Board of Commissioners' Business Meeting Agenda Monday, August 1, 2016
Page 6 of 6