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2016-432-Minutes for Meeting August 15,2016 Recorded 8/26/2016................................... . 19th -2016..> •0 U YE llgs COUNTYNANCYUTES BLANKENSHIP,FCOUNTY CLERK 1N iOi6 431 COMMISSIONERS' JOURNAL 08/26/2016 04:13 59 PM IIIlIflflUIUlI1HVI11BF 2010-432 For Recording Stamp Only Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS, MONDAY, AUGUST 15, 2016 Present were Commissioners Alan Unger, Tammy Baney and Anthony DeBone. Also present were Tom Anderson, County Administrator; and John Laherty, County Counsel. Attending for a portion of the meeting were Whitney Hale, Communications; Ed Keith, Forester; Scot Langton, Assessor; James Lewis, Properties; Dan Depotopulos, Fair & Expo Center; Judith Ure, Administration; Nick Lelack, Community Development; Jill Johnson, Heather Kaisner, DeAnn Carr, Jennifer Faith and David Inbody, Health Department; and Wayne Lowry, Finance. No representatives of the media were in attendance. Chair Unger opened the meeting at 1:30 p.m. 1. Finance Update. Wayne Lowry explained that he waited to report until the most of the June financial entries had been made for FY 2015-16. Regarding the Treasurer report for June and July, interest rates are improving; this went from 1% to 1.02%, then 1.06%. They changed some columns around in the Finance report to show actual 2015- 16 to current year. In all 16 funds, the amount is higher for beginning net than expected. Minutes of Board of Commissioners' Work Session Monday, August 15, 2016 Page 1 of 13 They have 80 to 90 funds where this is meaningful, and all are doing well. Commissioner Baney asked if they are being too conservative with funds. Mr. Lowry said they budget 100% of personnel costs except for Health. This is harder to anticipate. On the revenue side, they are being less conservative. Much of this is based on the economy. The Health Benefits Plan ended with $14.5 million, about the same as last year. The idea is to break even. They have more ability to pinpoint certain aspects of this fund and can draw some of it down. Tom Anderson added that they have stabilized regarding employee claims. Regarding the transient lodging tax, both funds total about $9 million, with about a 10% increase. The resorts are having a great year. 2. Discussion of Promotion of National Immunization Month. Jill Johnson and Heather Kaisner provided information on the August event, coinciding with children going back to school. They want to highlight the importance of keeping children up to date, in support of State law. They obtain information from schools, daycare centers and others. There were 264 children excluded from school last year. This is down a lot from previous years, in part because of the cooperation of medical care providers. The exemption rate in Deschutes County and the State overall has gone up. A new law went into effect in 2014 requiring the parents to be educated about the benefits of immunization, and the rate went down somewhat. However, Deschutes County had the highest rate in the State that year. The numbers vary per area in the County and even within the cities. It is hard to break into this cultural issue in a few schools. Heather said that parents still turn to providers for appropriate information. Social media has also been a factor. Some alternative providers are not supportive. Very few people refuse vaccinations, although a lot of them will space them out. The rate of this is higher on the west side. Commissioner Baney can understand someone not wanting vaccinations all done at the same time. Ms. Johnson explained that the stress of going back for more vaccinations is a factor as well. Minutes of Board of Commissioners' Work Session Monday, August 15, 2016 Page 2 of 13 There is a flu summit this summer in Portland for providers to learn the most up to date information. There is a strong immunization coalition here. An HPV prevention meeting is on August 30 here. Sports physicals are being done now as well. They give presentations throughout the year to various groups. Commissioner DeBone asked if immunizations remain the same each year. Ms. Johnson said the recommendations may change but the diseases do not that much, except the flu. Ms. Kaisner then gave an update on the Zika virus. 3. Performance Measures (4th Quarter). Judith Ure presented information on goals, objectives and department performance. 911 Strategic Plan Mr. Anderson stated that the ballot measure passing was a huge success. It passed in every precinct, 75% overall. The radio system is first on the list, to replace an antiquated one that will benefit all agencies. This should be up and running next year. A measurement that was important was staffing levels. It is not always good news. They continue to work on this, and Human Resources set up a way to streamline some of the applications. It is a high turnover business, but they are doing better at retention. They are addressing this through more strategic hiring to make sure the people have the right skillset. They are doing more with lateral transfers as much as possible. Chair Unger asked if there are other ways to help with this. He knows housing is a problem here. Mr. Anderson said this is a central theme of contract negotiations right now; whether to offer an incentive in this regard. Community Development Nick Lelack said that there was an extensive process regarding the marijuana industry. Most regulations go into effect on September 1. They are doing a presentation for the Central Oregon Association of Realtors as well on August 24. They will have workshops on a regular basis. Implementation will be a challenge. They have hired a contract person to handle some of this. Minutes of Board of Commissioners' Work Session Monday, August 15, 2016 Page 3 of 13 Chair Unger asked if they run into a lot of different challenges and how to address them. Mr. Lelack said that notice is required for a land use change. Some might not want others to know what they are doing, but this is not possible. They plan to monitor what is working and what isn't, and why. There are some concerns from the industry as well. The program will be evaluated as things progress. Information on this issue has been prominently posted on the County website. Health Services David Inbody, DeAnn Carr and Jennifer Faith said their task was a Central Oregon Health assessment and improvement plan. This is a four-year plan and they applied it to what they do every day. Moving forward, Ms. Faith assessed that it was real and made sense. Data will go on their website. This will be reviewed on an annual basis. Ms. Faith stated that the hope is that when developing data profiles, it can be updated as appropriate so as to always be current. They will have a mid -point update next year. Mr. Inbody said that Shannon Lindsey is doing a similar thing each year. It will help make the plan more relevant. Ms. Carr stated that there is a lot involved. This is where pride in leadership shows. Health personnel stepped up to implement a good process and work. It is more than a piece of paper sitting on a shelf. There is a cohesive set of priorities that will influence the entire health system here. Commissioner Baney noted that the work done is exceptional and is used by the community as a whole. On a legislative basis, this allows for regional planning. This is unique for Central Oregon, which has been set up differently, and makes for better strategic planning and delivery of services. Properties James Lewis said that some properties have been discussed at recent work sessions. They have been working with Redmond Habitat for Humanity and transferred properties to them. Habitat has begun construction on these properties. They are doing good work. They are continuing work on properties in La Pine with Pacific Crest and HousingWorks. The biggest aspect is contributing land. Properties are managed efficiently. They are also working with St. Charles in La Pine. The zone change is now done and they are going through the land use process. He is working with them regarding utilities and other factors. Minutes of Board of Commissioners' Work Session Monday, August 15, 2016 Page 4 of 13 They started taking tax deeds from foreclosures in October but start looking at the properties early in the summer. In particular, they look at properties with structures. Many of those end up being tear -downs. The 9th Street property now owned by the City of Bend may be used for affordable housing, after the County removes the deed restriction. Administration/Loan Program Ms. Ure gave an overview of the loan program. The items highlighted are those executed during the fourth quarter, totaling $213,000 with 31 jobs committed. All said, 656 jobs were committed through the program, although some companies did not get to that point while others created more. The average investment is about $1,250 per job. A couple of the loan recipients created their jobs much faster than promised. The fund balance is about $250,000 after replenishing it this year. EDCO does the lion's share of the work with the companies. She said that it takes maybe about twenty of her hours for the program, depending on activity. Chair Unger is glad that most of the companies stayed here, even if they were bought out. Mr. Anderson said that La Pine is becoming more active and he anticipates seeing some applications from there. Chair Unger would like to see another column showing what they committed to and how many jobs resulted. Natural Resources Protection Ed Keith highlighted the noxious weed program and the proactive work that they do. This starts in the spring with conferences with landowners, and meeting one on one during the rest of the season. Financial assistance is available. This has increased in popularity. Last year they covered 49 properties that had gotten out of control. Complaints were down this past year. They had 100% compliance on all of these, with one going to court last year. Most landowners want to comply. The Weed Board is doing well. There has been some turnover in membership; some had been on the board for many years. It helps to have new energy and new ideas. The education trailer and literature have been rebranded. The website is accessed all the time, and not just by people in this area. Representatives from other states have visited here to see how this has been implemented, and how the County managed to get this to work on a regional basis. Therefore, Deschutes County is serving as a model for other areas. Minutes of Board of Commissioners' Work Session Monday, August 15, 2016 Page 5 of 13 Mr. Keith spoke about how the fire -free program supports sustainable forests and land management practices. They have increased collection of debris and creation of defensible space. Financial incentives help to increase this as well, but many will do this on their own. They have data going back to 1999. Last year they had a huge increase, which was not met at the same level this year. The burn ban went into effect early the previous year, so some brought debris in rather than burning it. This year, the spring event experienced some bad weather. They still brought in 38,000 cubic yards; with another event in the fall. They do track yard debris the rest of the year as well. Next spring they will be celebrating 20 years of being fire -free here with a lot of different ideas being pursued to recognize this. There are now 103 or 104 fire -free communities here, with Squaw Creek Canyon Estates being the 100th. This was recognized at an event last Friday. It is not just the fire agencies that have a hand in this program's success. Government can help and provide guidance, but the property owners are a huge part of it. Central Oregon has one of the fastest growing fire -wise communities' programs in the country. Commissioner Baney said it would be good to be able to quantify how this has impacted the area. Mr. Keith stated that there will be a fire season every year and a certain number of fire starts. Many do not make the headlines because of preventative measures that allow this problem to be dealt with immediately. Assessor Scot Langton explained that they started discussing this over a year ago. They had people retiring and ended up at the 2002 level of personnel. They analyzed how to make this work. There is difficulty attracting the right talent. They looked at the duties of the positions and how those might be filled. About half of the staff has been there less than a year. This also created some opportunities. Their staff is in great part inexperienced, but has a very aggressive can -do attitude. He thinks it is working well. There are a lot of moving pieces, however. They have done three recruitments for appraisers but still have a vacancy. Part of the problem is the housing crunch in Bend. The compensation study might help them deal with this. In some respects, the housing here is more costly than in Portland. They have to create an environment here to hire and retain the right people. Minutes of Board of Commissioners' Work Session Monday, August 15, 2016 Page 6 of 13 Commissioner Baney asked if they could work with the college to build up the workforce. Mr. Langton replied that they are very specialized and most of the people they seek need experience. A mix of this is good, though. The cost of living in Redmond is higher than in Eugene now. People make less here, so some have to sacrifice this for lifestyle. Chair Unger said there is always some barrier, whether it is drug testing, transportation, housing, or the cost of living. Mr. Langton would like to address those as much as possible, beyond restructuring. The new people are working out well so far. Human Resources Kathleen Hinman said they are doing initial testing for 911 at this time. These are hard to fill positions and they tried to find the bottlenecks. One issue is the cumbersome testing program now in place. By doing some of this internally, it helps to move things along. They have had 780 applicants; far too many for the department to handle on its own. Rather than using large testing sites, they opened it up to when H.R. is available. They can break it out so that applicants can take the typing test or others separately. Feedback from the candidates has been good. They had 119 respond to the testing. They passed 40 candidates on, and the department can focus on the rest. They had four hires out of this. It does not seem like a lot, but it is a demanding selection process. The Director is very thankful for this new process. One thing they need to do is cast a wider net. They are doing some targeted marketing to get as many applicants as possible. They hope to learn about other departments' needs and help them however they can as well. Ms. Hinman stated she has done this with Sheriff's Deputies in other places in the past. It is expensive to hire and train them, so they want to get the list down to the best -qualified people. Wayne Lowry and Ms. Hinman spoke about the asset management program. Mr. Lowry stated they are in the finance phase now. The contract was signed in March, with the Tyler Technology kick-off in April. Phase I will last about a year, going live in July 2017. It includes accounts payable, accounts receivable, fixed asset management, facilities, projects in departments, and grants. There is no centralized grant program yet, but there will be. Ms. Ure said that grants are in the central contract log but does not have the entire grant history. Minutes of Board of Commissioners' Work Session Monday, August 15, 2016 Page 7 of 13 Mr. Lowry said that many programs are on spreadsheets, and they want to get all of this information in the system, in one depository. It will include purchasing, contract management and more. The second phase will be payroll and H.R. Ms. Hinman gave the May -August business process analysis. The contractor is meeting with people to determine what they are doing today and how the program can help. They then come back with best practices recommendations. Static environment testing will take place after that, to make adjustments. October through January is training of the fourteen core users. This is where you make sure it does what you want it to. After that is setup and user training. A lot of peope are involved in this process. Ms. Hinman said that H.R. payroll is some time off. It should all work together. Technically, in January the process will be reviewed and they hope to go live the end of December. They are scheduling out what this will look like. Ms. Ure said that time and attendance is another piece. Ms. Hinman noted that they have done on-site visits with vendors. The departments participated and this piece will touch the most people in the County. It is important to pick the right vendor. There will be many access points for this because there are so many different users. Commissioner Baney said that as a public entity, they want to factor in how this information is properly reflected. Fair & Expo Center Commissioner Baney thanked Dan Depotopulos for an amazing annual fair. Mr. Depotopulos said that it was a team effort and everything came together well. There have been rave reviews and the highest revenue ever. Everything came in better than expected. They did not get one complaint about traffic or parking. Regarding the proposed sports complex, they have done initial investigation on the cost. They are meeting again this week to get more information. Much of the proposal was canned information and did not tie in well with the existing facilities. They need to decide whether to go to a second phase where the financial aspects will be addressed. This includes the visitors' groups, City of Redmond and other stakeholders. It is exciting, but more information is needed. Bend Metro nark & Rec is somewhat negative but that might be because this will take some away from Bend. Minutes of Board of Commissioners' Work Session Monday, August 15, 2016 Page 8 of 13 Mr. Depotopulos said that they should go to the second phase to learn more. It could be a great thing for the region. He thinks they can incorporate more things and bring the cost down. If the cost is reasonable, it would be a great asset for the area. It could be supported if done right. Mr. Anderson agreed. The initial phase I report was disappointing and that is the main purpose of this week's meeting. This is a unique area. If this changes the report substantially, they can go to Phase II. This is asset management and looking at the benefits to the facility and also the area. A big goal for FY 2016- 17 is a more visionary look at the Fair & Expo Center. This has to fit into the asset management overall. It is exciting to think about, but the cost is daunting. Mr. Depotopulos said there will be discussions about a consultant to look at uses of the facility as well, separate from this. Commissioner Baney does not want to spend money twice on the same information gathering. Mr. Depotopulos said there are other things beyond this program to consider. Mr. Anderson explained that this is the last department update for FY 2015-16. He wants to make sure this process and information remains relevant for the Board. 4. Other Items. Whitney Hale went over a request from a cannabis lifestyle magazine for a statement from the Commissioners. Commissioner Baney stated that the woman wanted to know the process. It was a simple request and she gave a simple answer. Ms. Hale said that she thinks this is a small piece of a larger article. Mr. Anderson said there is a joint meeting with the City of Redmond on September 20. Some topics are the DSL update, the sports complex, final marijuana rules, and tobacco education. Commissioner DeBone added a construction update on the new City Hall, and the status of housing from Redmond's point of view. Chair Unger said that they might want to know about the final numbers regarding the Fair. Mr. Anderson said the Bulletin put it a public records request for the Commissioners' expenses. The three Commissioners do not do mileage the same way. Commissioner DeBone does his address to address while the other two do city to city. They just need to be consistent. Minutes of Board of Commissioners' Work Session Monday, August 15, 2016 Page 9 of 13 Mr. Lowry stated that the policy is brief on this, and says it would be at the IRS rate. Commute miles are not reimbursable; this has to do with the location of the office. Much depends on the stops that are made in between. Reimbursement can also end up taxable if not done consistently. There probably needs to be a better way of determining mileage but commute miles need to be kept separate. Weekends and holidays can be handled separately for work-related events because there is no office requirement. Whatever they do needs to be fully reflected. He can come up with some examples. The group went into executive session under ORS 192.660(2)(e), real estate negotiations, at 3:45 p.m. The Board went back into regular session at 4:05 p.m. Mr. Anderson said that D.A. John Hummel wants to talk about his budget. He presented a plan to Mr. Anderson. The biggest issue is civil commitments. He met with Dave Doyle and to explain he wants to have Legal Counsel take it back, but this has budgetary implications on Legal Counsel. The best way to approach this might to have a budget follow-up and link it to what was discussed in the budget process. Some things can be done but this is a bigger issue and a significant permanent shift. Mr. Doyle added that Behavioral Health can be billed for this service, but Mr. Hummel wants to give it back anyway. Mr. Doyle confirmed that the Board has the authority to make the D.A. do this, and there are monetary implications for Legal Counsel if they take it back. John Laherty stated that the Board can direct this, but has to appoint some legal entity to provide this program. Commissioner Baney stated that the D.A.'s budget is climbing. She asked how much time or funding is needed for this program. Mr. Laherty said that Statute has changed, and the definition has broadened, so there would be more clients. The D.A. calls it a .75 FTE attorney and a .5 FTE staff. Connie Scorsa said that the D.A. did not get new people, but assigned it to existing staff. To keep it here, you'd need another full-time attorney. Mr. Laherty stated that it will be more what the D.A. says it is. Ms. Scorsa said that the number of people being served has dramatically increased. Minutes of Board of Commissioners' Work Session Monday, August 15, 2016 Page 10 of 13 Commissioner Baney asked what Behavioral Health thinks. Mr. Anderson said they need to answer this question. Commissioner Baney stated that it needs to live where it makes more sense, and negotiate proper staffing. Mr. Anderson stated that the D.A. wants more attorney help. Now he wants to give this back. Commissioner Baney asked if they should review this mid -year along with other staffing issues. Mr. Anderson said that some counties have made budget decisions not to prosecute certain classes of crime. The D.A. here feels strongly about the ones he wants to pursue. This is a policy choice and there needs to be staffing in place to do this. If the tax base was not growing, the required things would be first and others might not be pursued. The D.A. has gotten increased resources in that department every year, based on what they say they need. Mr. Anderson does not want to undermine these efforts, but they have to be considered. Chair Unger stated that all this prosecution impacts the courts as well. This can cause delays. Mr. Anderson noted that the courts want more judges and referees, and ask for this each year. Commissioner DeBone stated that this is a State function and the D.A.'s office is better set up to deal with this. Mr. Anderson said that the D.A. indicates they are losing people because they are burned out. Commissioner Baney would like to know what is being prosecuted here that other counties may not be doing. She would like to have a grasp on this. Ms. Scorsa said that this might be in the internal auditor's report. Commissioner DeBone attended the Eastern Oregon counties meeting. They have a concept of triage for PILT and SRS. He told them Deschutes County can't be involved in these efforts. They are looking at the other counties to help them. He wants to offer support and get them off triage mode and begging the federal government to help, but not through giving them money. The County has paid half of the amount billed in the past. There are foundations that might be able to help these small rural communities. Many want more economic viability but do not want to become overwhelmed by tourism. He is not sure how much representation these small counties are getting on the federal level. Minutes of Board of Commissioners' Work Session Monday, August 15, 2016 Page 11 of 13 Commissioner Baney stated that this person told her that Representative Greg Walden cannot listen to all of these voices; they need a conduit. She asked if that means paying this person's close colleague and friend to be the person who is doing this. Commissioner DeBone stated OASES has come up with options for road funding. Commissioner Baney said it all relates to travel, including registration fees and gas taxes. They are not dealing with the split between cities and counties. OASES worked hard on trying to find a new formula for new money from the gas taxes. Deschutes County has been supportive of this. On August 18, there is a joint committee on transportation tour and luncheon. The Commissioners may all be involved at some level. Commissioner Baney said it involves twelve legislators going around the State to ask what is needed, what works and what the challenges are; and how this fits into the overall State economy. Some of this change will happen fifteen or twenty years from now. Chair Unger discussed some projects that local ODOT thinks are important. Commissioner DeBone feels they will not want this level of detail. He is not sure how things should be prioritized. Commissioner Baney noted that they will want to hear about the need to preserve what they have today. They will want to hear about safety projects. Some may want to pursue public transit. The current system is degrading from what it is now due to increased costs, and they can't pursue modernization. She will speak for OTC, and then Chair Unger will as well for COACT. She does not think that the City of Bend can dig itself out of the hole it is in with its transportation system. The County can't add to its system, either, and funding is always in j eopardy. 5. Adjourn. Being no further discussion, the meeting adjourned at 4:50 p. m. Minutes of Board of Commissioners' Work Session Monday, August 15, 2016 Page 12 of 13 -- APPROVED this g Day of /47 2016 for the Deschutes County Board of Commissioners. ATTEST: Recording Secretary Minutes of Board of Commissioners' Work Session Alan Unger, Chair 7bitre4 Tammy Baney, Vidi Chair Anthony DeBone, Commissioner Monday, August 15, 2016 Page 13 of 13 Monthly Meeting with Board of Commissioners Finance Director/Treasurer AGENDA August 15, 2016 (1) Monthly Investment Reports — June and July 2016 (2) Fiscal Year End 2016 Financials Investments By County Function A. 69- $ 148,120,092 0 ,- 0) 11,- N LO CD CO 0 CO ,a- r) r--- N Tt (Ai to r- coel _ - - ,- ,-- 13) co 03 CI CL1 CO 1*-- COc ▪ E sr ce • CO 0 0.) N • C.) a . eR eR a) 15 c\I 0) r c5 ES,0 E 0 0 0 00 • ). O 0 Ta E > o a) Investment Income - Net 10)- 0)0) tri ci co co" 8 CA 1- em 0 0 0 0 0 CV N 000000) 0) 0000(300 0 CV 0 0 Tr ci N 1-• .1- 00) 0) CLI o co co co cci cci cv 69 • Z • co —:▪ c as U E o E cti o 0E . 2 0 D 03 o c 0 0 E 04,0 < 0 > TO co E -ro a) 5 4-0 -J 10) Prior Year Comparison o 0- 00 . . • 3 e e e •e e e o e e e In in 0 in 11) 0 14 0 0 0 N 10 N N 0 0 O Lci o co 'l- a: - J 0 E a fi) o Z Term Minimums Under 5 Years Deschutes County Investments Portfolio Management Portfolio Details - Investments June 30, 2016 Purchase Maturity ,Days 7o Ratings :Coupon CUSIP Security ,Broker Date Date Maturity ;SSP Moody'sii Rate WM 365 31359YBY2 ;Federal National Mtg Assn CASTLE 10/16/2014 7/15/2016 14;_ 0.3535 0.3650 88059EMP6 Tennessee Valley Authority CASTLE 10/29/2014' 7/15/2016 14; 1 0.4902 0.5068 912828QX1 U.S. Treasury ,MBS 6/19/2014 7/31/2016 30' Aaa 1 1.5000 0.5480 46640PJ12 IJP Morgan Securities LLC CASTLE 12/8/2015 9/1/2016 62.A-1 P-1 ' 0.9100 0.9434 313370TW8 Federal Home Loan Bank ;CASTLE 12/11/2015 9/9/2016 70AA+ Aaa ; 2.0000 0.7430 31359YLS4 ':Federal National Mtg Assn PJ 3/5/2014 9/15/2016 76 AA+ Aaa ; 0.7784 0.8120 90521APH5 iMUFG Union Bank ,MBS 3/11/2015 9/26/2016 87'A+ A2 . 1.5000 1.1128 90521APH5 MUFG Union Bank CASTLE 3/17/2015 9/26/2016 87'A+ A2 I 1.5000 1.0849 072031AC1 IBay Area Water Supply 'CASTLE 6/22/2015 10/1/2016 92 AA Aa2 10.8540 0.8001 0.8000 0.8202 0.6481 1.1252 0.8600 0.7219 0.9102 0.7459 1.0673 Par Market 3133XHK68 'Federal Home Loan Bank ,VINISP 891140AE8 !Toronto Dominion Bank CASTLE 3133EEBU3 : Federal Farm Credit Bank PJ 91159HHB9 'US Bancorp CASTLE 494751DG2 'King County Washington FPD 'PJ 3133ECWV2 ;Federal Farm Credit Bank !CASTLE 064159DA1 Bank of Nova Scotia :CASTLE 912828RX0 IU.S.Treasury_ ;CASTLE 06406HCA5 'Bank of New York Mellon Corp 'CASTLE 912828SC5 U.S. Treasury:CASTLE_ 3130A7BY0 __;FederalHome Loan Bank ''PJ 984135AB9 ;Berkshire Hathaway Inc ;CASTLE 4/10/2015 4/1/2017 274 AA ;Aa2 5.1500 984135AB9 :Berkshire Hathaway Inc 'CASTLE 6/26/2015 4/1/2017 274 AA 'Aa2 1 5.1500 984135AB9 !Berkshire Hathawayinc 'CASTLE 8/7/2015 4/1/2017 274 AA 'Aa2 ' 5.1500 912828SS0 :U.S. Treasury :WF 1/17/2014 4/30/2017 91159HHD5 1US Bancorp CASTLE 4/23/2015 5/15/2017 961214CH4 ;Westpac ;CASTLE 4/7/2015': 5/19/2017 WASH FED CD ;Washington Federal CD 5/20/2015 5/22/2017 3136FPYB7 ,Federal National Mtg Assn IVINISP 2/7/2014, 5/23/2017 12/18/2015 10/19/2016 110.AA* Aaa ! 5.1250 5/8/2015.,10/19/2016 110 ;AA- Aal 2.3750 12/10/2014 11/14/2016; 136,AA+ Aaa , 0.6000 2,000,000 2,001,100 12/15/2015 11/15/2016 137'A+ 'Al • 2.2000 1,000,000 1,003,550 12/15/2015 12/1/2016 153 AA+ 0.8600 200,000 200,072 12/17/2013 12/7/2016 159 AA+ Aaa 0.8750 2,100,000 2,103,654_ 6/9/2014 12/13/2016 165:A+ Aa2 11.1000 1,800,000 1,801,908 12/3/2015 12/31/2016 183 Aaa 0.8750 3,000,000_ 3,006,930 4/23/2014 1/17/2017 200''A+ Al ; 2.4000, 2,000,000 2,013,840 1/16/2014 1/31/2017 _ 214 AA+ Aaa 0.8750 0.8437 2,000,000 2,004,980 2/17/2016 2/17/2017' 231;AA Aaa 0.7200 0.7200 2,000,000 2,000,600 1.0603 _ 370,000 380,937 1.2010 1,000,000 1,029,560 1.1004 1,875,000 1,930,425 0.9500 2,000,000 2,006,080 0.8820 1,000,000 1,004,790 2,002,940 Value Value 1,693,000 1,692,831 2,000,000 1,999,260 1,000,000 1,001,080 1,000,000 998,900 2,000,000 2,006,060 672,000 671,825 1,800,000 1,802,016 775,000 775,868 1,000,000 1,000,500 1,000,000 1,014,190 1,800,000 1,808,424 3134G6ZW 60 3133ECQT4 31359MEL3 31359MEL37 31359MEL3 31771CS97 929903DT6 29270CYZ2 84247PHS3 3137EADV8 3135GOZF3 3135GOZF3 98385XAL0 005158VE7 675371AT5 3130A62S5 912828TM2 912828TM2 94974BG80 313383JB8 912828PA2 31771JMR8 31771KAD90 494751DH0 Rwila 88059FAZ4 9612148Z5 94988J5A1 92976WBH8 31771EAL5 31771EAL5 3130A77L3 3134G8M71 060501LY6 06050TLY6 06050TLY6 68607VG66 ;Federal Home Loan Mtg Corp ';Federal Farm Credit Bank 'Federal National Mtg Assn Federal National Mtg Assn ;Federal National Mtq Assn 'FICO Strip :CASTLE ;10/13/2015 5/26/2017 CASTLE 10/26/2015 5/30/2017 ;CASTLE 12/23/2013 6/1/2017 [CASTLE 1/24/2014, 6/1/2017 'CASTLE 3/7/2016 6/1/2017 !CASTLE 12/9/2014 6/6/2017 Wells Fargo Corporate Note 'CASTLE :Bonneville Power Administratio Southern CA Public Power Autho ;Federal Home Loan Mta Corp ;Federal National Mtg Assn Federal National Mtq Assn XTO Energy Inc ;Ada County SD (Oceanside California Pension ;Federal Home Loan Bank I U.S. Treasury U.S. Treasury :Wells Fargo Corporate Note ;Federal Home Loan Bank 1 U.S. Treasury j FICO Strip FICO Strip ,King County Washington FPD !Tennessee Valley Authority 'Westpac 'Wells Fargo Corporate Note 'Wachovia Corp j FICO Strip !FICO Strip 'Federal Home Loan Bank 1Federal Home Loan Mtg Corp Bank of America - Corporate !Bank of America - Corporate ;Bank of America - Corporate !Oregon State Lottery 89236TCX1 084664BE0 98385XAP1 904121NC0 166764AE0 939307HF4 88059EMT8 3134G8UN7 A• 89236TAY1 912828WD8 912828A75 912828ST8 3135GOK44 313586RC5 313586RC5 686053DH9 :CASTLE 4/24/2014; 'CASTLE 6/17/2014, MBS 5/29/2015 !VINISP 4/6/2015. CASTLE 12/21/2015 'CASTLE 6/17/2015 PJ 6/1/2015 !PJ 5/20/2016 'CASTLE 7/24/2015' !CASTLE 9/10/2014 (CASTLE 2/19/2015! IDA DAV ' 3/8/2016 ; 9/8/2017 'VINISP ;12/26/2013: 9/27/2017 (CASTLE ' 9/10/2015, 9/30/2017 ;CASTLE 10/22/2015, 10/6/2017 IDA DAV 12/10/2014 11/30/2017 PJ !12/15/2015 12/1/2017 303 AAA 318', A+ 322 I AA - 325: 326'AA+ 329: AA+ 333:AA+ 3351 AA+ 335!M- 335.AA+ 340: Aaa 0.8750 Al Aa2 Aaa Aaa • Aaa 'Aaa ;Aaa Aaa Aaa 1.6500 1.2000 0.9000 2.0500 0.7200 0.7500 1.0614 1.0812 1 0.8310 1.0191 1.0609 0.9125 0.8853, 0.7000, 0.7499 1.1153, 1.1361 0.8609 1.0647 2,000,000 200,000 1,460,000 6,000,000 2,662,000 1,000,000 1,050,000 1,950,000 1,028,000 200,000 1,480,163 6,005,640 2,662,080 994,380 1,044,099 1,939,041 1,020,897 6/15/2017 349'A+ A2 5.7500 1.3204 2,000,000 2,086,040 7/1/2017: 7/1/2017 7/14/2017 7/28/2017 7/28/2017 8/1/2017 8/15/2017 8/15/2017 8/28/2017 8/31/2017 8/31/2017 !CASTLE ;CASTLE !CASTLE CASTLE CASTLE (CASTLE (CASTLE CASTLE CASTLE !CASTLE ;CASTLE IDA DAV !Toyota Mtr Cred - Corp N IBerkshire Hathaway Inc XTO Energy Inc Umatilla School District Chevron Corp ,Hillsboro SD Pension Bonds ,Tennessee Valley Authority Federal Home Loan Mtg Corp • !Toyota Mtr Cred - Corp N__ 1 U.S. Treasury I U.S. Treasury 1ii,S. Treasury Federal National Mtg Assn Federal National Mtg Assn !Federal National Mtg Assn 'Oregon School Boards Assoc MONO 0KKfcrairolffetatM Local Govt Investment Pool 'Bank of the Cascades 'CASTLE (CASTLE ;CASTLE PJ 1CASTLE IPJ 'DA DAV 'CASTLE a CASTLE CASTLE CASTLE CASTLE CASTLE CASTLE CASTLE DA DAV 1121/2014; 12/15/2017' 3/5/20151 1/12/2018, 1129/2016; 1/222018, 226/2016; 2/1/2018 2242015; 2/82018 2/25/2015; 2/8/2018 2/16/2016, 2/16/2018 2/26/2016 2/26/2018 5/14/2015 3/26/2018 5/21/2015: 3/26/2018 5/27/2016 3/26/2018', 6/12/2015' 4/12018', 4/8/2016: 9/4/2015 8/4/20151 5/7/2015' 4/15/20161 3/30/2015! 2222016' 3/30/2016 4/6/2018 5/15/2018 6/15/2018; 6/15/20181 6/242018 6/30/2018 7/152018 9/28/2018 , 1/5/2016'10/24/2018 12/1/2015! 10/31/2018; 6/8/2015112/31/2018; 3/17/2016 /2016 5/172016' 12/42015; 3/172016: 112/2015! 4/30/2019; 5/162019 10/9/2019' 10/9/2019 6/30/2020 365AA- 365'AA- 378, 392 AA+ 392,AA+ 396 'AAA 410, AA* 410 AA 423; 426 AAA 4261AAA 434 A 453'AA+ 456 ,AAA 462; 517' 518 ! AA+ 532'AA+ 560; AA - 570' 580!A 587, 587: 5951 AA+ 605IAA+ 633;A 6331A 633 IA 639: AAA Aal 1 1.1970 1.1450 .Aaa 10.7500 IAaa 1.0700 Aaa ! 1.0700 Aaa 1 6.2500 Aal 3.0000' ! 1.8060 Aaa 1 0.7500 Aaa 0.6250 Aaa 10.6250 ,A2 1.4000 'Aaa 1.0000 Aaa 1.8750 0.7512 1.2053 1.2200 Aa2 'Aa2 A2 Aaa Al Al Al AA2 1.2054 1.6000 1.6500 5.7500 1.2525, 1.2575 1.0000 1.0500 1.6500 1.6500 1.6500 5.0000 6441M- ;Aa3 , 1.2000 683IAA+ 1Aa2 5.4000 7141AAA Aaa 5.5000 7141AA+ 1.4300 7231AA- Aa2 1.7180' 7291 'Aa3 1 1.73201 7441 1 1.0212; 8191AA* Aaa , 1.2000' 8451; AA - 852 'AAA 913 AAA 1033;AAA 10491AA+ 11951AA- 1195,AA- 1460'pAA Aa3 2.0000, Aaa 11.2500 Aaa 11.5000 Aaa 1.2500 .Aaa 1.25001 1,8910; 1.6650 Aa2 5.3730': 1.1705 1.1803 0.7870 0.8649 1.0699 1.1802 0.9298 1.0001 0.8582 1.0613 0.9199 1.4501, 1.2502 , 0.8031; 0.7806 1, 1.2673'. 1.21831 1.26811 1.4900' 1.5800 1.6901' 1.3180' 1.3234, 1.0000; 1.05001 1.56961 1.54001 1.62011 1.1203 1.21221 1.5902 1.50001 1.42981 1.1911',1 1.6496, 1.0653; 1.2000 .eae,„ 670,000 1,000,000 1,000,000 2,000,000 2,000,000 2,000,000 1,000,000 500,000 1,000,000 1,000,000 1,000,000 461,000 1,000,000 2,000,000 2,000,000 2,000,000 230,000' 1,059,000 2,000,000' 1,000,000 1,000,000 1,260,000 740,000' 3,000,000 3,000,000 2,000,000 1,000,000 1,000,000 610,000, 2,000,000 1,107,000. 1,000,000, 750,0001 2,000,000 985,000, 500,000 2,000,000 672,673, 1,003,770 1,001,490 2,000,380' 2,000,380 2,113,600. 1,026,530 505,040 1,001,610 1,000,900 1,000,900 462,420 1,005,060 2,032,740 1,978,400, 1,977,620 231,633; 1,046,779 2,010,600 1,008,5101 1,070,2301 1,246,354 731,986 3,000,360 3,000,3601 2,012,000: 1,006,000 1,006,000' 656,061; ea a_a 2,007,840; 1,197,287! 1,087,230: 757,200' 2,023,360 1,000,484 491,110. 2,001,020 1.7701, 784,0001 799,2331 1.2225; 1,000,000' 1,013,870 1.3242; 1,000,000: 1,020,6301 1 2090] 1,000,0001 1,015.740, 1.22101 2,000,000, 2,003,0201 2.03061 1,400,000, 1,344,8541 1.77371 600,000' 576,3661 2.05001 875,0001 1,005,891 0:000 0.87501 27,959,803' 27,959,803! 0.87501 734,290, 734,290' 1148,120,093; 149,090,612: 0.87501 0.87501 Book Call Value Date 1,692,767 - - 1,999,619 -____ 1,000,776 998,433 - - 2,004,724 - - 670,896 - 1,801,113 8/26/2016 775,751 8/26/2016 1,000,133 - - 1,012,902 - - 1,808,328 1,999,647 1,003,967 200,000 2,101,436 1,801,516 - - 10/14/2016 3,001,923 2,014,262 2,000,361 2,000,000 381,201 1,029,211 1,931,267 1,998,776 1,006,242 2,002,420 200,000 1,474,956 6,001,070 2,662,000 990,123 1,039,436 1,934,922 1,018,106 670,175 999,654 999,620 2,000,535 2,000,000 2,108,148 1,022,932 504,480, 998,761 995,005 996,614 460,730 996,983 2,026,470 1,980,719 1,965,381 230,000 1,040,137 2,003,277 1,001,070 1,062,971 1,234,268 724,827 3,000,000 3,000,000 2,002,713 1,001,857 1,000,503 650,654 12/18/2016 8/17/2016 4/15/2017 7/28/2016 7/28/2016 8/16/2016 8/26/2016 1,999,575; - 1,183,971 - 1,076,272 750,000 2,020,532 5/24/2018 986,556 - - 489,448 - - 2,000,000 9/28/2016 788,045 - - 1,000,625: - - 1,004,273 - - 1,001,134' - - 2,001,631, 11/162016 1,312,123' - - 566,839 - - 985,282 - - 27,959,803, - - 734,290 - - 148,723,882 Investment Income Investments By County Function $ 146,498,586 (.9 CO 0 CO CO N CO ui r: N CO r (i) w rior Month Investment Income - Net eeeeeeg co co co cri `6 N N CD CS CS CD CD 0 CD CD CD CS 0 OD OD CS CD CS CS CD 111 oi Cs1 N- '4' 0 CO ('1 0/ 1.0 T1- CI O.1 .0* ‘-• ais cn EF) 69. Total Investments co rior Year Comparison 11 olio: By Investment Types 0 eeee e e e e e C) in o co in o 0 o o N U N N N r - Term Minimums Under 5 Years Deschutes County Investments Portfolio Management Portfolio Details - Investments _ -_ - July 31, 2016 Purchase CUSIP Security Broker - Date 46640PJ12 'JP Morgan Securities LLC ;CASTLE 12/8/2015' 313370TW8 Federal Home Loan Bank CASTLE 12/11/2015 31359YLS4 Federal National Mtg Assn 1 PJ 3/5/2014 90521APH5 ' MUFG Union Bank I MBS , 3/11/2015 90521APH5 MUFG Union Bank :CASTLE 3/17/2015 072031AC1 Bay Area Water Supply 'CASTLE 6/22/2015 3133XHK68 r Federal Home Loan Bank VINISP 12/18/2015 89114QAE8 Toronto Dominion Bank CASTLE 5/8/2015 3133EEBU3 Federal Farm Credit Bank ;PJ ' 12/10/2014' 91159HHB9 US Bancorp :CASTLE '12/15/2015 494751DG2 King County Washington FPD PJ 12/15/2015 064159DA1 :Bank of Nova Scotia ICASTLE 6/9/2014 06406HCA5 !Bank of New York Mellon Corp 1CASTLE 4/23/2014 912828SC5 U.S. Treasury 'CASTLE j 1/16/2014 3130A7BY0 'Federal Home Loan Bank PJ 2/17/2016 984135AB9 Berkshire Hathaway Inc CASTLE 4/10/2015 984135AB9 Berkshire Hathaway Inc CASTLE ' 6/26/2015 984135A89 Berkshire Hatha y Inc ;CASTLE i 8/7/2015 912828SS0 U.S. Treasury WF i 1/17/2014 91159HHD5 US Bancorp ;CASTLE: 4/23/2015 961214CH4 Westpac I CASTLE 4/7/2015 WASH FED CD ! Washington Federal CD ' 5/20/2015 3136FPYB7 Federal National Mtg Assn VINISP 2/7/2014 3134G6ZW60 !Federal Home Loan Mtg Coro !CASTLE 10/13/2015, 31359MEL3 'Federal National Mtg Assn [CASTLE 12/23/2013. 31359MEL37 Federal National Mtg Assn !CASTLE 1/24/2014 31359MEL3 'Federal National Mtg_Assn CASTLE 3/7/2016 31771CS97 FICO Strip !CASTLE 12/9/2014 48125LRD6 JPMorgan Chase - Corporate N 'CASTLE ' 6/10/2016 929903DT6 Wells Fargo Corporate Note ;CASTLE 11/23/2015 ' 064058AA8 I Bank of New York Mellon Corp 1 CASTLE 6/6/2016 29270CYZ2 Bonneville Power Administratio [CASTLE 4/24/2014 84247PHS3 Southem CA Public PowerAutho CASTLE 6/17/2014 3137EADV8 Federal Home Loan Mtg Corp MBS 5/29/2015 98385XAL0 XTO Energy Inc ' CASTLE y 6/17/2015 005158VE7 Ada County SD !PJ 6/1/2015, 675371AT5 Oceanside California Pension !PJ 5/20/2016 3130A62S5 'Federal Home Loan Bank !CASTLE 7/24/2015 912828TM2 U.S. Treasury ICASTLE 9/10/2014; 912828TM2 U.S. Treasury 'CASTLE 2/19/2015 94974BGB0 Wets Fargo Corporate Note DA DAV 3/8/2016 313383JB8 Federal Home Loan Bank VINISP 12/26/2013 912828PA2 U.S. Treasury CASTLE 9/10/2015', 31771JMR8,FICO Strip CASTLE 10/22/2015 31771KAD90 FICO Strip DA DAV 12/10/2014 494751DHO King County Washington FPD PJ 12/15/2015 SYS10520 Lewis & Clark Bank 6/8/2016 88059FAZ4 Tennessee VaIIey Authority CASTLE 11/21/2014 961214BZ5 Westpac CASTLE 3/5/2015 94988J5A1 Wells Fargo Corporate Note CASTLE 1/29/2016 92976WBH8 Wachovia Corp CASTLE 2/26/2016 31771EAL5 .FICO Strip CASTLE' 2/24/2015 31771EAL5 !FICO Strip CASTLE 2/25/2015 3130A77L3 Federal Home Loan Bank CASTLE 2/16/2016 3134G8M71 ;Federal Home Loan Mtg Corp CASTLE 2/26/2016 06050TLY6 i Bank of America - Corporate CASTLE 5/14/2015 06050TLY6 Bank of America - Corporate CASTLE 5/21/2015 06050TLY6 Bank of America - Corporate CASTLE 5/27/2016 68607VG66 Oregon State Lottery DA DAV 6/12/2015 68607VA96 Oregon State Lottery IDA DAV 6/13/2016 89236TCX1 Toyota Mtr Cred - Corp N 'CASTLE 4/8/2016 084664BE0 Berkshire Hathaway Inc CASTLE 9/4/2015 98385XAP1 XTO Energy Inc i CASTLE 8/4/2015 904121 NCO lUmatilla School District PJ 5/7/2015 166764AE0 1 Chevron Corp CASTLE 4/15/2016 939307HF4 1Hillsboro SD Pension Bonds PJ 3/30/2015 88059EMT8 Tennessee Valley Authority DA DAV 2/22/2016 3134G9Q67 Federal Home Loan Mtg Corp CASTLE 7/27/2016 3134G8UN7 Federal Home Loan Mtg Corp CASTLE 3134G9YA9 'Federal Home Loan Mtg Corp CASTLE 89236TAY1 Toyota Mtr Cred - Corp N CASTLE 912828WD8 U.S. Treasury CASTLE 912828A75 U.S. Treasury CASTLE 912828ST8 ' U.S. Treasury CASTLE 3135GOK44 Federal National Mtg Assn CASTLE 5/17/2016 3137EABi Federai Home Loan Mtg Corp CASTLE 7/20/2016 313586RC5 Federal National Mtg Assn 'CASTLE 1 12/4/2015 313586RC5 Federal National Mtg Assn CASTLE 1 3/17/2016 686053DH9 Oregon School Boards Assoc - DA DAV 1 11/2/2015 686053DH9 Oregon School Boards Assoc CASTLE ; 6/24/2016 SYS10078 !Local Govt Investment Pool 1 SYS10084 !Bank of the Cascades _ 1 Maturity Days To R Date Maturity S&P 9/1/2016 31 A-1 9/9/2016 39 AA+ 9/15/2016 45 AA+ 9/26/2016 56 A+ 9/26/2016 56 A+ 10/1/2016 61 AA 10/19/2016.79 AA+ 10/19/2016 79 AA - 11/14/2016 105 AA+ 11/15/2016 106 A+ 12/1/2016 122 AA+ 12/13/2016 134 A+ 1/17/2017 169 A+ 1/31/2017 183 AA+ 2/17/2017 200 AA 4/1/2017 243 .AA 4/1/2017 243 AA 4/1/2017 243 AA 4/30/2017' 272 AAA 5/15/2017' 287 A+ 5/19/2017 291 AA- atings !Coupon Par Market Book Call Moody'S Rate ',YTM 365 Value Value Value Date 'P-1 0.910' 0.943 1,000,000 999,500 999,216 - - Aaa 2.000 0.743' 2,000,000 2,003,460 2,002,640 - - Aaa 0.778 0.812; 672,000 671.913. 671,346 - - A2 1.500 1.113, 1,800,000 1,800,504 1,800,506 8/26/2016 A2 1.500 1.085 775,000 775,217T 775,486 8/26/2016 Aa2 0.854 0.800 1,000,000 1,000,570 1,000,089 - - Aaa 5.125 0.800 1,000,000 1,010,310 1,009,318 - - Aal ' 2.375 0.820 1,800,000 1,805,868 1,806,015 - - Aaa 0.600, 0.648, 2,000,000 2,001,400 1,999,727 - - Al 2.200', 1.125 1,000,000 1,002,870 1,003,079 10/14/2016 0.860 0.860 200,000 200,072' 200,000 _- Aa2 ' 1.100 r 0.910 1,800,000 1,801,926 1,801,235 - - _ Al 2.400 1.067' 2,000,000' 2,011,840 2,012,079 12/18/2016 'Aaa 0.875, 0.844, 2,000,000 2,004,460' 2,000,309 - - Aaa 0.720 0.720 2,000,000 2,000,220 2,000,000 8/17/2016 Aa2 5.150 1.060 370,000 380,349. 379,957 - - Aa2 5.150 1.201 1,000,000 1,027,970 1,025,965 - - Aa2 1 5.150 1.100', 1,875,000 1,927,444 1,925,015 - - Aaa 0.875 0.950 2,000,000 2,005,080 1,998,901 - - Al - 1.650 0.882 1,000,000 1,005,250. 1,005,583 4/15/2017 Aa2 1.200 1.061 2,000,000 2,001,640' 2,002,192 - - 5/22/2017 294 5/23/2017 295 AA+ 5/26/2017 298 AA+ 6/1/2017, 304 AA+ 6/1/2017 304 AA - 6/1/2017 304 AA+ 6/6/2017! 309 6/14/2017: 317 A+ 6/15/2017 318 A+ 6/20/2017 323 A 7/1/2017 334 AA - 7/1/2017 334 AA - 7/14/2017, 347 8/1/2017 365 AAA 8/15/2017 379 AA+ 8/15/2017' 379 AA 8/28/2017' 392' 8/31/2017 395 AAA 8/31/2017] 395 AAA 9/8/2017 403 A 9/27/20171 422 AA+ 9/30/2017 425 AAA 10/6/2017. 431 11/30/2017'1 486 12/1/20171 487 AA+ 1 12/8/2017' 494, ' 12/15/20171 501 AA+ 1/12/2018' 529 AA- . 1/22/2018; 539 2/1/2018 549'A 2/8/2018' 556 2/8/2018: 556 2/16/2018 564 AA+ 2/26/2018; 574 AA+ 3/26/20181 602 A 3/26/2018 i 602', A 3/26/20181 602 A ! 4/1/20181 608 'AAA 4/1/20181 608', AAA 4/6/20181 613 AA - 5/15/20181 652 AA+ ' 6/15/2018; 683 AAA ! 6/15/2018' 683!AA+ 6/24/20181 692 AA - 6/30/201811 698 ' 7/15/20181 713 7/27/2018 725 3/30/2016 9/28/20181 788 AA+ 6/28/2016, 9/28/20181 788 1/5/2016 10/24/20181 814 AA - 12/1/2015', 10/31/2018; 821 AAA 6/8/2015112/31/2018 882 AAA 3/17/2016 4/30/2019: 1002; AAA 5/16/20191 1018 AA+ 7/19/2019 1082 1 10/9/2019! 1164 AA- ' 10/9/2019, 1164,AA- 6/30/20201 1429 AA 6/30/20201 1429 AA 0.900 0.913, 200,000 200,000 200,000 - - 'Aaa 2.050', 0.885 1,460,000 1,477,082: 1,473,562 - - Aaa 0.720. 0.700', 6,000,000 6,004,800 6,000,972 - .Aaa 1.061' 1.115', 1,000,000 994,470, 991,037 - - 'Aaa 1.081 1.136 1,050.000 1,044,194 1,040,414 - _ Aaa 1 0.831 0.861. 1,950.000 1,939,217' 1,936,317 - - Aaa 1.019 1.065', 1,028,000 1,021,452 1,019,008 - - Aa3 1.056, 1.070 1,000,000 999,370 1,000,000 - - A2 5.750, 1.320 2,000,000 2,080,340 2,076,220 - - Al 1.969 1.141 1,000,000 1,008,710 1,007,267 - - Aal 1.197 1.171. 670,000 672,412', 670,160 - - 1.145; 1.180 1,000,000 1,003,020 999,683 - - 1Aaa 0.750 0.787', 1,000,000 1,001,120. 999,650 - - Aaa 6.250', 1.180 2,000,000' 2,107,080. 2,099,829, - Aal 3.000 0.930. 1,000,000 1,025,400, 1,021,229 - ! 1.806, 1.000 500,000, 504,440', 504.148 - Aaa I 0.750 0.858 1,000,000 1,001,020' 998,850, - Aaa 0.625' 1.061 1,000,000 1,000,040; 995,368 - 'Aaa 0.625, 0.920; 1,000,000, 1,000,040; 996,861 - 'A2 1.400 1.450 461,000 462,461 460,749 - Aaa I 1.000 1.250! 1,000,000 1,004,230 997,186 - Aaa 1.875 0.803 2,000,000 2,029,300! 2,024,6701 - - 0.751 0.781 2,000,000 1,978,760 1,982,013, - - 1.205 1.267' 2,000,000; 1,978,440; 1,967,457 - - 1 1.220 1.218 230,000' 231,3941 230,000, - - 1.000' 1.000 240,000 240,000! 240,000; - - ' 1.2051 1.268 1,059,000! 1,046,832; 1,041,236 - - Aa2 1.600', 1.490 2,000,000; 2,012,060; 2,003,099' - - ,Aa2 ! 1.650 1.580 1,000,000 1,007,470''! 1,001,013 - - A2 '1 5.7501 1.6901 1,000,000, 1,067,02011 1,059,656, - - 1.2521 1.318 1,260,000, 1,246,2161 1,235,627'1 - - 1.257 1.323' 740,000; 731,904] 725,628, - - Aaa 1.000 1.000 3,000,000 3,000,060' 3,000,000 8/16/2016 1 1.050; 1.050 3,000,000' 3,000,7501'1 3,000,0001 8/26/2016 ;Al ; 1.6501 1.57011 2,000,000, 2,012,420 2,002,583! - - Al 1.6501 1.540 1,000,000; 1,006,210 1,001,768 - - Al 1.650. 1.620 1,000,000; 1,006,210 1,000,479 - - 5.000 1.1201 654,7431- 648,718, - - T 200,000 204 8 4 AA2 � � I -- ----- --------- AA2 ! 1.353' 0.970 ! 201,261 - - Aa3 1.2001 1.212', 2,000,000 2,007,360 1,999,596 - - Aa2 1 5.400'' 1.590 1,107,000 1,193,147 1,180,545 - - Aaa 1 5.500' 1.500 1,000,0001 1,082,710 1,073,022; - - 1 1.430 1.430; 750,000', 755,670 750,000 - - Aa2 1.7181 1.191 2,000,000. 2,026,620 2,019,6681 5/24/2018 Aa3 1.732' 1.650' 985,000, 998,219 986,491' - - : 1.021 1.065 500,000', 491,045 489,887' - - -1.050 1.050 3,000,000 3,000,240 3;000,000 10/27/2016 Aaa 1.2001 1.200' 2,000,000 i 2,000,520' 2,000,0001 9/28/2016 1.0101 1.000 2,520,000' 2,520,025 2,520,463, 12/28/2016 Aa3 2.000' 1.770 i 784,000, 799,429 787,900 - - Aaa 1.250 1.223 1,000,0001 1,012,190 1,000,602, - - Aaa 1.500; 1.324! 1,000,000 1,018,980 1,004,128 - - Aaa 1.25011 1.209 1,000,000, 1,014,140 1,001,100 - - Aaa 1.250! 1.221 2,000,000 2,002,100 2,001,583 11/16/2016 0.875 0.957 1,000,000 998,860 997,605 - - 1.8911 2.031! 1,400,000. 1,346,408 1,314,403; - - 1.6651 1.774 600,000; 577,032' 567,7001 - - Aa2 5.3731 2.050; 875,000', 1,003,1261 982,983, - - Aa2 ; 5.373. 1.570' 500,0001 573,215, 571,848' - - 0.9201 0.920 30,571,389, 30,571,3891 30,571,389; - - i 0.9201 0.920 ' 8,956,1971 8,956,1971 8,956,197 1 - _ 146,498,586! 147,388,9841 147,049,4851 Memorandum Date: August 8, 2016 To: Board of County Commissioners Tom Anderson, County Administrator From: Wayne Lowry, Finance Director ` '"\ RE: Monthly Financial Reports Attached please find FY 2016 Preliminary Year -End Financial Reports for the following funds: General (001), Community Justice — Juvenile (230), Sheriffs (255, 701, 702), Early Learning Hub (273), Public Health (274), Behavioral Health (275), Community Development (295), Road (325), Community Justice — Adult (355), Solid Waste (610), Insurance Fund (670), 9-1-1 (705), Health Benefits Trust (675), Fair & Expo Center (618), and Justice Court (123), Transient Room Tax (160, 170). The projected information has been reviewed and updated, where appropriate, by the respective departments. Cc: All Department Heads Revenues Property Taxes - Current Property Taxes - Prior Other General Revenues Assessor County Clerk BOPTA District Attorney Tax Office Veterans Property Management Total Revenues Expenditures Assessor County Clerk BOPTA District Attorney Tax Office Veterans Property Management Non -Departmental Total Expenditures Transfers Out Total Exp & Transfers Change in Fund Balance Beginning Fund Balance Ending Fund Balance GENERAL FUND Statement of Financial Operating Data FY 2015 Actual ■ Actual FY 2016 (Preliminary - As of Aug 8,2016) % of Budget 23,196,345 24,555,603 102% a) 647,334 486,202 97% 2,324,928 2,449,768 96% b) 819,454 875,075 110% 1,650,844 1,721,618 112% 13,342 12,413 111% 299,095 142,946 78% 219,175 212,618 111% 104,568 98,161 100% c) 90,113 75,000 100% 29,365,198 30,629,402 102% 3,697,588 1,372,852 60,320 5,375,308 778,075 330,582 264,768 1,130, 753 13,010,247 14,947,204 27,957,452 1,407, 746 8,381,199 $ 9,788,945 3,857,613 94% 1,447,322 89% 61,911 94% 5,831,379 95% 751,319 87% 333,745 80% 288,776 98% 1,161,328 100% 13,733,393 93% 15,520,033 100% 29,253,427 97% 1,375,976 9,788,945 113% $ 11,164,921 Beginning Net Working Capital per FY 2017 Adopted Budget a) Projection based on YTD plus June estimated at $70,000 b) Budget includes $198,360 Transfer In from TRT (Fund 170). Transferred to Econ Development Fund instead c) Received quarterly. Grant in excess of amount budgeted d) Personnel expenditures Tess than budgeted due to unfilled positions through May FY 2016 Budget I Projected I Variance 24,090,700 500,000 2,552,960 795,202 1,534,420 11,154 182,612 192,379 98,121 75,000 30,032,548 d) 4,125,299 1,624,716 65,634 d) 6,146,851 865,513 d) 416,000 293,574 1,163,643 14,701,230 15,537,408 30,238,638 (206,090) 8,630,800 $ 8,424,710 24,625,603 534,903 500,000 2,354,600 (198,360) 875,075 79,873 1,686,000 151,580 12,413 1,259 182,612 - 212,618 20,239 122,681 24,560 75,000 30,646,601 614,053 3,835,299 1,490,716 63,034 5,876,851 795,513 371,000 313,574 1,163,643 13,909,630 15,537,408 29,447,038 1,199, 563 9,788,945 $ 10,988,509 10,411,770 290,000 134,000 2,600 270,000 70,000 45,000 (20,000) 791,600 791,600 1,405,653 1,158,145 $ 2,563,799 Page 1 Revenues OYA Basic & Diversion ODE Juvenile Crime Prev Inter -fund (Adult P & P) Inmate/Prisoner Housing DOC Unif Crime Fee/HB2712 Food Subsidy Gen Fund -Crime Prevention Interest on Investments Leases OJD Court Fac/Sec SB 1065 Contract Payments Case Supervision Fee Federal Grants Miscellaneous Total Revenues Expenditures Personnel Services Materials and Services Capital Outlay Transfers Out-Veh Reserve Total Expenditures Revenues Tess Expenditures Transfers In -General Fund Change in Fund Balance Beginning Fund Balance Ending Fund Balance COMM JUSTICE -JUVENILE Statement of Financial Operating Data FY 2015 Actual 364,153 109,588 89,850 36,226 18,394 20,000 9,751 7,694 24,768 9,032 8,192 1,205 1,434 700,288 4,994,826 1,007,504 3,660 6,005,990 (5,305,702) 5,368,346 62,644 1,244,605 $ 1,307,249 FY 2016 (Preliminary - As of Aug 8,2016) % of Actual I Budget 413,233 88,030 41,208 59,100 36,090 23,811 20,000 13,147 33,759 22,661 8,870 6,347 1,282 767,538 4,947,639 1,172,705 3,660 6,124,004 (5,356,466) 5,464,591 108,125 1,307,249 $ 1,415,374 Beginning Net Working Capital per FY 2017 Adopted Budget 108% a) 96% a) N/A b) 107% c) 99% 99% d) 100% a) 188% e) 469% f) 133% e) 148% g) 106% N/A 135% 117% 93% h) 98% 0% 100% 94% 100% 103% FY 2016 Budget I Projected I Variance 382,817 91,379 55,000 36,568 24,000 20,000 7,000 7,200 17,000 6,000 6,000 950 653,914 5,319,157 1,193, 324 100 3,660 6,516,241 (5,862,327) 5,464,591 (397,736) 1,271,324 $ 873,588 382,817 91,379 41,208 41,208 63,000 8,000 36,568 22,000 (2,000) 20,000 13,000 6,000 34,500 27,300 21,000 4,000 8,000 2,000 6,000 1,282 332 740,754 86,840 4,950,000 369,157 1,175,000 18,324 100 3,660 6,128,660 387,581 (5,387,906) 474,421 5,464,591 76,685 474,421 1,307,249 35,925 $ 1,383,934 $ 510,346 1,200,000 a) Payments received quarterly, reimbursing for actual expenditures b) One-time support for community service programs from Adult P & P c) Projection increased due to YTD revenue and changes in other regional detention capacity d) Projection decreased due to YTD detention population trends e) Projection increased due to YTD revenue f) Additional office space rented to Rimrock Trails ATS and detention facility space to J Bar J. Not included in FY 16 budget g) More than anticipated number of contract payment community service projects h) Based on YTD actuals and projected vacancies Page 2 Revenues (Funds 701 & 702) Law Enf Dist Countywide Law Enf Dist Rural Total Revenues Expenditures (Fund 255) Personnel Materials & Services Capital Outlay Transfers Out Total Expenditures Revenues Tess Expenditures DC Comm Systems Reserve Change in Fund Balance Beginning Fund Balance Ending Fund Balance SHERIFF - Consolidated Statement of Financial Operating Data FY 2015 Actual 21,416,299 13,082,018 34,498,317 27,982,132 6,331,777 613,587 455,031 35,382,528 (884,211) 200,000 (1,084,211) FY 2016 (Preliminary - As of Aug 8,2016) FY 2016 % of Actual Budget Budget Projected Variance 23,602,677 102% 23,142,090 23,744,136 602,046 13,779,689 102% 13,476,564 13,740,116 263,552 37,382,367 102% 36,618,654 37,484,253 865,599 28,363,174 100% a) 29,228,817 28,481,712 747,105 6,504,143 96% b) 6,705,637 6,655,123 50,514 1,012,645 92% c) 1,059,944 1,023,273 36,671 271,234 102% 271,616 271,616 36,151,196 97% 37,266,014 36,431,724 834,290 1,231,170 (647,360) 1,052,529 1,699,889 200,000 100% 200,000 200,000 1,031,170 (847,360) 852,529 1,699,889 11,109,701 10,025,490 108% 9,267,317 10,025,490 758,173 $ 10,025,490 $ 11,056,660 d) 8,419,957 10,878,019 2,458,062 Beginning Net Working Capital per FY 2017 Adopted Budget Reserved for future Capital Outlay Available for current expenditures 2,094,060 7,800,877 9,894,937 a) Expenditures projected to be less than amount budgeted due to unfilled positions b) Projected expenditures less than budget due primarily to savings in fuel costs c) Unanticipated capital expenses are offset by savings from Jail HVAC project budgeted as capital but expensed as Materials & Services d) Ending balance reserved for future Capital Outlay Ending fund balance available to current expenditures 2,094,060 8,783,959 10,878,019 Page 3-A Revenues (Fund 255) Law Enf Dist Countywide Law Enf Dist Rural Total Revenues Expenditures (Fund 255) Sheriffs Services Civil/Special Units Automotive/Communications Investigations/Evidence Patrol Records Adult Jail Court Security Emergency Services Special Services Training Other Law Enforcement Svcs Non -Departmental Total Expenditures Revenues less Expenditures SHERIFF - Fund 255 Statement of Financial Operating Data FY 2015 Actual ■ Actual FY 2016 (Preliminary - As of Aug 8,2016) % of Budget 22,630,194 23,237,734 84% 12,752,334 12,913,462 82% 35,382,528 36,151,196 83% 2,528,782 2,946,385 100% a) 1,216,848 1,133,697 96% b) 1,857, 297 1,777,110 92% c) 1,604,049 1,785,342 102% d) 8,409,091 8,583,641 95% b) 770,148 718,753 93% b) 15,338,956 15,612,459 97% e) 356,041 262,486 80% f) 373,205 212,012 96% g) 1,587,532 1,488,331 100% h) 501,561 522,849 91% 766,206 1,014,820 126% i) 72,813 93,312 100% 35,382,528 36,151,196 97% FY 2016 Budget Projected 27,574,824 23,481,005 15, 784, 087 12, 950, 719 43,358,911 36,431,724 2,942,625 1,178,116 1,934,375 1,751,548 9,022,700 775,751 16,148,692 326,485 220,485 1,488,199 576,528 807,198 93,312 37,266,014 $ 6,092,897 $ 2,979,367 1,147,984 1,823,431 1,769,295 8,586,198 717,845 15,699,421 304,536 208,597 1,509,523 566,004 1,026,211 93,312 36,431,724 Variance 4,093,819 2,833,368 6,927,187 (36,742) 30,132 110,944 (17, 747) 436,502 57,906 449,271 21,949 11,888 (21,324) 10,524 (219,013) 834,290 $ 6,092,897 a) Unanticipated Personnel expenses in Extra Help b) Less than budgeted Personnel expenditures due to unfilled positions c) Fuel costs are anticipated to be lower than budgeted d) Time management payouts are expected to exceed anticipated budget e) Savings in Materials & Services for roof repair and Professional Services. Part of these savings will be used to offset additional Capital expenses f) Personnel expenditures projected to be less than budgeted due to filling a position at a lower step g) Budgeted capital expenditure will not be made h) Reallocation of Personnel budget to Patrol i) Positions filled at higher step than budgeted Page 3-8 SHERIFF -Expenditure Detail Statement of Financial Operating Data FY 2015 Actual FY 2016 (Preliminary - As of Aug 8,2016) Actual % of Budget Budget FY 2016 Projected Variance Expenditures Sheriffs Services Personnel 1,444,896 1,505,995 102% 1,473,213 1,509,078 (35,865) Materials & Services 1,083,885 1,380,359 99% 1,390,412 1,410,258 (19,846) Capital Outlay - 60,031 76% 79,000 60,031 18,969 Total Sheriff's Services 2,528,782 2,946,385 100% 2,942,625 2,979,367 (36,742) Civil/Special Units Personnel 1,086,462 1,031,563 97% 1,062,099 1,048,262 13,837 Materials & Services 130,386 95,585 87% 109,469 93,174 16,295 Capital Outlay 6,548 100% 6,548 6,548 Total Civil/Special Units 1,216,848 1,133,697 96% 1,178,116 1,147,984 30,132 Automotive/Communications Personnel 404,038 423,958 99% 429,293 423,964 5,329 Materials & Services 1,445,359 1,324,877 90% 1,476,782 1,371,192 105,590 Capital Outlay 7,900 28,275 100% 28,300 28,275 25 Total Automotive/Communications 1,857,297 1,777,110 92% 1,934,375 1,823,431 110,944 I nvestiaations/Evidence Personnel 1,441,261 1,570,001 103% 1,528,335 1,563,241 (34,906) Materials & Services 162,788 153,671 96% 160,613 144,384 16,229 Capital Outlay - 61,670 99% 62,600 61,670 930 Total Investigations/Evidence 1,604,049 1,785,342 102% 1,751,548 1,769,295 (17,747) Patrol Personnel 7,476,400 7,516,487 95% 7,926,342 7,502,369 423,973 Materials & Services 587,630 592,218 95% 625,432 608,894 16,538 Capital Outlay 345,060 474,935 101% 470,926 474,935 (4,009) Total Patrol 8,409,091 8,583,641 95% 9,022,700 8,586,198 436,502 Records Personnel 666,056 602,640 91% 663,829 602,403 61,426 Materials & Services 104,092 116,113 104% 111,922 115,442 (3,520) Total Records 770,148 718,753 93% 775,751 717,845 57,906 Adult Jail Personnel 12,681,941 12,970,038 97% 13,391,264 13,041,699 349,565 Materials & Services 2,138,807 2,147,337 96% 2,227,142 2,162,257 64,885 Capital Outlay 63,177 223,850 87% 258,670 223,849 34,821 Transfer Out - Jail (D/S & Cap Proj) 455,031 271,234 100% 271,616 271,616 Total Adult Jail 15,338,956 15,612,459 97% 16,148,692 15,699,421 449,271 Court Security Personnel 318,888 248,693 79% 316,782 287,743 29,039 Materials & Services 8,989 13,793 142% 9,703 16,793 (7,090) Capital Outlay 28,165 - N/A - Total Court Security 356,041 262,486 80% 326,485 304,536 21,949 Emergency Services Personnel 144,725 159,185 99% 160,660 158,805 1,855 Materials & Services 228,481 21,440 104% 20,625 18,405 2,220 Capital Outlay - 31,387 80% 39,200 31,387 7,813 Total Emergency Services 373,205 212,012 96% 220,485 208,597 11,888 Special Services Personnel 1,223,523 1,178,230 104% 1,133,625 1,182,884 (49,259) Materials & Services 207,027 189,790 77% 246,074 195,699 50,375 Capital Outlay 156,982 120,311 111% 108,500 130,940 (22,440) Total Special Services 1,587,532 1,488,331 100% 1,488,199 1,509,523 (21,324) Training Personnel 418,013 421,280 98% 430,076 424,653 5,423 Materials & Services 83,548 101,570 69% 146,452 141,351 5,101 Total Training 501,561 522,849 91% 576,528 566,004 10,524 Other Law Enforcement Services Personnel 675,931 735,105 103% 713,299 736,611 (23,312) Materials & Services 77,972 274,077 313% 87,699 283,962 (196,263) Capital Outlay 12,303 5,638 91% 6,200 5,638 562 Total Other Law Enforcement Svcs 766,206 1,014,820 126% 807,198 1,026,211 (219,013) Non -Departmental Materials & Services 72,813 93,312 100% 93,312 93,312 Total Non -Departmental 72,813 93,312 100% 93,312 93,312 Total Expenditures $35,382,528 $ 36,151,196 97% $37,266,014 $36,431,724 $ 834,290 -ayc 4 Revenues Tax Revenues - Current Tax Revenues - Prior SB 1145 Sheriff Fees Concealed Handgun License Jail Funding HB 3194 Jail Funding HB 2712 State Grant Prisoner Housing Inmate Telephone Fee Federal Grants Work Center Work Crews Contracts with Des County Inmate Commissary Fees Interest Donations -"Shop with a Cop" Miscellaneous Total Operating Revenues EXPENDITURES & TRANSFERS DC Sheriffs Office DC Comm Systems Reserve Total Expenditures Change in Fund Balance Beginning Fund Balance Ending Fund Balance LED #1 - Countywide Statement of Financial Operating Data FY 2015 Actual 17,663,115 482,620 1,629,017 324,105 160,721 107,805 36,226 308,843 292,157 45,803 10,072 42,049 98,466 40,159 64,584 43,417 67,140 21,416,299 22,630,194 80,000 22,710,194 (1,293,895) 6,659,617 $ 5,365,722 FY 2016 (Preliminary - As of Aug 8,2016) "/o of Actual I Budget 20,079,835 372,660 1,965,492 180,274 185,475 36,090 78,405 133,752 49,068 12,008 44,636 145,814 43,016 75,743 37,167 163,242 23,602,677 23,237,734 80,000 23,317,734 284,943 5,365,722 $ 5,650,665 Beginning Net Working Capital per FY 2017 Adopted Budget 102% a) 83% b) 113% c) 72% d) 124% b) 0% e) 100% 92% c) 61% b) 140% b) N/A f) 89% 123% g) 143% h) 173% b) 56% b) 211% b) 102% 82% 100% 82% 102% Budget 19,688,313 451,000 1,733,117 250,000 150,000 107,806 36,224 85,370 220,000 35,000 50,000 118,225 30,000 43,705 66,058 77,272 23,142,090 FY 2016 Projected I Variance 20,139,835 451,522 392,649 (58,351) 1,965,492 232,375 185,000 (65,000) 184,000 34,000 (107,806) 45,000 8,776 110,023 24,653 170,000 (50,000) 44,000 9,000 12,008 12,008 50,000 - 178,625 60,400 42,000 12,000 72,900 29,195 65,874 (184) 86,731 9,459 23,744,136 602,046 28,307,942 23,481,005 80,000 80,000 28,387,942 (5,245,852) 5,245,852 $ - a) Projection based on YTD actual plus June estimated at $60,000 b) Based on actuals c) Grant award amount exceeds budgeted amount d) Revenue for civil processing is lower than anticipated e) State eliminated funding f) Revenue budgeted 100% in Fund 702, receipted as split revenue between 701 and 702 g) Increase in funding from State for Court Security h) Actual receipts are higher than budgeted 23,561,005 183,132 5,365,722 $ 5,548,854 4,816,720 4,826,937 4,826,937 5,428,984 119,870 $ 5,548,854 Page 5 Revenues Tax Revenues - Current Tax Revenues - Prior Des Cty Transient Room Tax City of Sisters Marine Board License Fee State Grant Court Fines & Fees Contracts with Des County US Forest Service School Districts Federal Grants Bureau of Reclamation Interest SB #1065 Court Assessment Federal Grants-BLM Donations & Grants - Private Miscellaneous Total Revenues EXPENDITURES & TRANSFERS DC Sheriffs Office DC Comm Systems Reserve Total Expenditures Change in Fund Balance Beginning Fund Balance Ending Fund Balance LED #2 - Rural 702 Statement of Financial Operating Data FY 2016 (Preliminary - FY 2015 As of Aug 8,2016) OT Budget Actual 8,420,326 235,019 3,071,719 523,010 112,383 113,239 140,939 121,772 78,910 70,028 54,497 10,365 42,000 24,768 770 17,030 45,242 13,082,018 12,752,334 120,000 12,872,334 209,684 4,450,084 $ 4,659,768 Actual FY 2016 Budget I Projected I Variance 8,904,294 101% a) 8,783,959 178,807 83% b) 216,000 3,151,787 100% 3,151,787 543,930 100% 543,930 158,234 122% c) 130,000 132,246 122% c) 108,000 121,018 93% b) 130,000 124,730 99% 125,810 72,320 95% 76,500 77,547 141% d) 55,000 28,106 141% c) 20,000 26,335 98% e) 27,000 61,532 205% b) 30,078 22,661 94% b) 24,000 1,679 N/A b) 10,932 N/A f) - 163,531 300% g) 54,500 13,779,689 102% 13,476,564 12,913,462 74% 17,378,029 120,000 100% 120,000 13,033,462 74% 746,227 4,659,768 116% $ 5,405,995 Beginning Net Working Capital per FY 2017 Adopted Budget a) Projection based on YTD actual plus June estimated $30,000 b) Revised estimate based on actuals c) Grant awards exceed budgeted amount d) School district contracted for additional hours for School Resource Deputy e) Patrols for this grant are not expected to continue f) Unanticipated donation � from Si �owmobile association g) Sale of snowmobile, unbudgeted restitution payment of $19,000 in March 17,498,029 (4,021,465) 4,021,465 $ - 8,934,294 175,069 3,151,787 543,930 146,189 129,156 115,000 125,810 76,500 90,000 36,698 19,711 58,300 23,000 1,679 11,000 101,993 13,740,116 12,950,719 120,000 13,070,719 669,397 4,659,768 $ 5,329,165 5,078,217 150,335 (40,931) 16,189 21,156 (15,000) 35,000 16,698 (7,289) 28,222 (1,000) 1,679 11,000 47,493 263,552 4,427,310 4,427,310 4,690,862 638,303 $ 5,329,165 Page 6 EARLY LEARNING HUB Statement of Financial Operating Data FY 2015 Actual Revenues Federal Grants 224,752 HealthyStart Medicaid 66,759 State Grant 105,326 HealthyStart /R -S -G 296,573 Miscellaneous 5,291 Court Fines & Fees 77,086 Interest on Investments 2,487 Grant - Portland State Univ 715 Interfund Grants 7,260 Total Revenues 786,249 Expenditures Personnel Services 263,621 Materials and Services 849,478 Total Expenditures 1,113,099 Revenues Tess Expenditures (326,850) Transfers In General Fund 252,288 General Fund - Other 89,350 Total Transfers In 341,638 Change in Fund Balance 14,788 Beginning Fund Balance 334,861 Ending Fund Balance $ 349,649 FY 2016 (Preliminary - As of Aug 8,2016) FY 2016 % of Revised Actual Budget Budget Projected Variance 155,319 73% 213,382 233,525 20,143 46,807 109% 42,863 46,807 3,944 140,384 133% 105,326 140,334 35,008 138,242 100% 138,243 138,243 4,473 224% 2,000 4,448 2,448 79,014 103% 77,086 79,014 1,928 3,208 134% 2,400 3,200 800 3,285 N/A - 3,285 3,285 N/A 570,731 98% 581,300 648,856 67,556 275,543 90% 304,598 274,146 30,452 662,313 98% 675,224 675,224 937,856 96% 979,822 949,370 30,452 (367,125) (398,522) (300,514) 98,008 175,000 100% 175,000 175,000 - 89,350 100% 89,350 89,350 264,350 100% 264,350 264,350 (102,775) (134,172) (36,164) 98,008 349,649 127% 274,299 349,649 75,350 $ 246,875 $ 140,127 $ 313,485 $173,358 Page 7 Revenues State Grant Environmental Health-Lic Fac OMAP Family Planning Exp Proj Interfund Grants & Contract Grants (Intergvt, Pvt, & Local) Patient Insurance Fees State Miscellaneous Federal Payments Vital Records -Death Health Dept/Patient Fees Contract Payments Vital Records -Birth Child Dev & Rehab Center Interest on Investments Grants & Donations Miscellaneous Total Revenues Expenditures Personnel Services Materials and Services Capital Outlay Transfers Out Total Expenditures Revenues Tess Expenditures Transfers In -General Fund Transfers In -PH Res Fund Transfers In -Gen. Fund Other Total Transfers In Change in Fund Balance Beginning Fund Balance Ending Fund Balance PUBLIC HEALTH Statement of Financial Operating Data FY 2015 Actual FY 2016 (Preliminary - As of Aug 8,2016) Actual I % of Budget Budget I 3,373,900 2,839,377 818,627 870,417 945,490 875,741 236,714 226,258 64,233 266,627 264,205 60,300 138,130 162,499 163,008 161,466 141,606 187,336 132,975 145,890 46,588 40,273 16,629 5,848 37,520 48,895 31,720 26,658 15,422 19,774 36,035 90,796 32,519 1,962 6,495,321 6,030,115 6,541,186 6,586,644 2,279,520 1,925,010 49,701 10,940 164,640 117,640 9,035,047 8,640,234 (2,539,726) (2,610,119) 2,701,475 2,701,475 58,723 65,100 65,100 2,766,575 2,825,298 226,849 215,179 1,552,578 1,779,427 $ 1,779,427 $ 1,994,607 a) Revenue carried over from FY 2015 b) Received quarterly, in arrears c) Appropriation will be increased before year end 99% 108% 86% 91% 417% N/A 90% 108% 64% 146% 96% N/A 122% 87% 142% 294% 327% 102% 2,865,932 802,450 1,023,650 250,000 a) 64,000 181,200 b) 150,000 b) 292,085 100,000 41,800 40,000 30,759 13,900 30,838 600 5,887,214 94% 7,007,820 84% 2,287,054 338% c) 3,240 100% 117,640 92% 9,415,754 100% 100% 100% 100% 99% (3,528,540) 2,701,475 58,723 65,100 2,825,298 (703,242) 1,789,387 $ 1,086,145 FY 2016 Projected I Variance 2,839,377 823,880 875,741 200,000 266,627 60,300 159,804 123,160 191,836 141,852 37,218 4,878 49,734 30,759 17,713 42,048 1,726 5,866,653 6,609,186 2,071,392 3,469 117,640 8,801,687 (2,935,034) 2,701,475 58,723 65,100 2,825,298 (109,736) 1,779,427 $ 1,669,691 (26,555) 21,430 (147,909) (50,000) 202,627 60,300 (21,396) (26,840) (100,249) 41,852 (4,582) 4,878 9,734 3,813 11,210 1,126 (20,561) 398,634 215,662 (229) 614,067 593,506 • 593,506 (9,960) $ 583,546 Page 8 BEHAVIORAL HEALTH Statement of Financial Operating Data FY 2015 Actual Revenues Administrative Fee 11,294,979 State Grants 7,730,968 OHP Capitation 488,538 Federal Grants 195,048 Patient Fees 211,392 Title 19 333,886 Liquor Revenue 145,536 Divorce Filing Fees 128,477 Interfund Contract -Gen Fund 127,000 Interest on Investments 37,054 Rentals 11,612 Marriage Licenses 6,385 Local Grants 504,926 State Miscellaneous 32,200 Medicare Reimbursement Seizure/Forfeiture - Miscellaneous 60,534 Total Revenues 21,308,536 Expenditures Personnel Services 14,366,806 Materials and Services 7,007,968 Capital Outlay 181,976 Transfers Out 204,900 Total Expenditures 21,761,651 Revenues Tess Expenditures (453,115) Transfers In -General Fund Transfers In -Acute Care Svcs Total Transfers In Change in Fund Balance Beginning Fund Balance BH Ending Fund Balance 1,377,302 187,594 1,564,896 1,111,781 2,924,742 $ 4,036,523 Public Health Ending Fund Balance Early Learning Hub Ending Fund Balance Projected Ending Fund Balance - Health Services FY 2016 (Preliminary - As of Aug 8,2016) % of Budget Actual 920,156 8,388,139 11,641,202 192,411 148,014 129,514 138,314 131,689 127,000 38,292 5,375 6,870 309,692 248,668 40,808 7,136 9,123 22,482,404 15,907,406 6,645,322 202,519 328,100 23,083,347 (600,943) 1,377,302 168,864 1,546,166 945,223 4,036,523 4,981,746 Beginning Net Working Capital per FY 2017 Adopted Budget 46% 101% 99% 95% 86% 54% 92% 94% 100% 128% 29% 106% 195% 1130% N/A N/A 9123% 96% . a) b) a) 92% •c) 80% d) 98% 100% 89% Budget 2,005,307 8,313,630 11,807,181 201,879 171,268 241,768 151,000 140,600 127,000 30,000 18,800 6,500 158,967 22,000 100 23,396,000 17,254,720 8,291,472 207,500 328,100 26,081,792 (2,685,792) 100% 1,377,302 100% 168,864 100% 1,546,166 (1,139,626) 104% 3,893,237 $ 2,753,611 FY 2016 Projected Variance a) Received quarterly, in arrears b) Annual payment received in August c) Year end projection reflects anticipated underspending related to unfilled positions d) Year end projection reflects anticipated underspending on therapist, contracts and program expense 2,005,307 8,511,281 11,641,202 201,697 169,520 257,432 127,867 131,689 127,000 36,116 18,800 8,120 316,859 248,668 40,808 7,136 9,123 23,858,626 15,914,721 7,507,384 210,000 328,100 23,960,205 197,651 (165,979) (182) (1,748) 15,664 (23,133) (8,911) 6,116 1,620 157,892 226,668 40,808 7,136 9,023 462,626 1,339,999 784,088 (2,500) 2,121,587 (101,579) 2,584,213 1,377,302 168,864 1,546,166 1,444, 587 4,036,523 5,481,110 1,669,691 313,485 7,464,287 5,827,329 2,584,213 143,286 $ 2,727,499 Page 9 Revenues Admin -Operations Adm in -GIS Admin -Code Enforcement Building Safety Electrical Contract Services Env Health -On Site Prog Planning -Current Planning -Long Range Total Revenues Expenditures Admin -Operations Admin -GIS Admin -Code Enforcement Building Safety Electrical Contract Services Env Health -On Site Pgm Planning -Current Planning -Long Range Transfers Out (D/S Fund) Total Expenditures Revenues less Expenditures Transfers In/Out In: General Fund - L/R Planning Out: A & T Reserve Out: CDD Reserve Funds Net Transfers In/Out Change in Fund Balance Beginning Fund Balance Ending Fund Balance COMMUNITY DEVELOPMENT Statement of Financial Operating Data FY 2015 FY 2016 (Preliminary - As of Aug 8,2016) of Actual Actual ( Budget Budget 59,024 86,401 162% 53,494 2,110 877 35% 2,500 306,480 349,648 108% 322,913 2,122,894 2,435,823 113% 2,152,073 447,721 572,160 122% 467,770 358,815 536,646 194% 276,500 497,039 671,414 141% 475,170 1,230,486 1,325,662 124% 1,069,975 604,808 _ 677,756 98% 694,249 5,629,377 6,656,386 121% 5,514,644 1,461,189 1,621,724 99% 1,638,933 125,463 134,450 102% 132,305 286,288 306,376 96% 319,679 777,738 835,451 91% 915,194 225,462 294,899 103% 286,145 270,206 328,534 101% 326,249 233,477 346,747 102% 338,956 792,256 998,124 98% 1,020,073 557,991 506,993 88% 574,121 173,673 163,940 100% 164,225 4,903,745 i 5,537,237 97% 5,715,880 725,633 / 1,119,149 (201,236) 166,770 (90,360) (687,470) (611,060) 114,573 2,037,201 $ 2,151,773 99,039 100% N/A (1,037,652) 100% (938,613) 100% 180,536 2,151,773 $ 2,332,309 Beginning Net Working Capital per FY 2017 Adopted Budget FY 2016 IProjected 82,000 1,000 345,000 2,345,355 562,982 537,604 630,000 1,256, 707 655,497 6,416,145 1,638,933 132,305 310,000 875,000 286,145 326,249 338,956 1,020,073 490,000 163,940 5,581,601 IVariance 28,506 (1,500) 22,087 193,282 95,212 261,104 154,830 186,732 (38,752) 901,501 9,679 40,194 84,121 285 134,279 834,544 1,035,780 99,039 99,039 (1,037,652) (1,037,652) (938,613) (938,613) (1,139,849) (104,069) 1,035,780 134% 1,600,000 2,151,773 551,773 $ 460,151 $ 2,047,704 $1,587,553 1,578,206 Page 10 Revenues Motor Vehicle Revenue Forest Receipts Federal - PILT Payment Other Inter -fund Services Cities-Bend/Red/Sis/La Pine State Miscellaneous Sale of Equip & Material Assessment Payments (P&I) Mineral Lease Royalties Federal Reimbursement Interest on Investments Miscellaneous Total Revenues Expenditures Personnel Services Materials and Services Debt Service Capital Outlay Transfers Out Total Expenditures Revenues less Expenditures Trans In - Solid Waste Trans In - Transp SDC Trans In -Road Imp Res Total Transfers In Change in Fund Balance Beginning Fund Balance Ending Fund Balance ROAD Statement of Financial Operating Data FY 2015 Actual 11,526,928 1,215,021 1,250,809 911,160 664,062 602,237 312,452 159,692 174,922 77,547 55,109 16,949,938 5,539,866 8,565,242 106,554 1,764,850 600,000 16,576,513 373,426 298,156 1,000,000 12,388 1,310,544 1,683,970 10,022,703 $ 11,706,673 FY 2016 (Preliminary - As of Aug 8,2016) Actual I % of Budget 12,487,163 1,067,643 1,203,216 1,128, 373 728,980 603,572 345,190 109,142 135,663 290,000 123,836 112,358 18,335,136 5,668,320 8,670,014 1,605,077 600,000 16,543,411 1,791,725 109% a) 85% b) 96% c) 119% d) 81% e) 100% 124% 68% 68% N/A f) 310% g) 308% 107% FY 2016 Revised Budget I Projected 11,440,000 1,250,000 1,250,000 947,925 902,000 603,572 278,500 160,000 200,000 40,000 36,500 17,108,497 98% 5,764,308 80% h) 10,846,101 N/A 19% i) 100% 64% 326,539 100% 1,000,000 100% N/A 1,326,539 100% 3,118,264 11,706,673 126% $ 14,824,937 Beginning Net Working Capital per FY 2017 Adopted Budget 8,503,257 600,000 25,713,666 (8,605,169) 326,539 1,000,000 1,326,539 (7,278,630) 9,298,470 $ 2,019,840 12,347,228 1,067,643 1,203,216 947,925 902,000 603,572 345,190 66,690 160,000 200,000 290,000 290,000 123,836 83,836 112,358 75,858 18,302,969 1,194,472 Variance 907,228 (182,357) (46,784) 5,658,398 105,910 9,346,101 1,500,000 2,600,000 5,903,257 600,000 18,204,499 7,509,167 98,470 8,703,639 326,539 1,000,000 1,326,539 1,425,009 11,706,673 $ 13,131,681 12,549,601 a) Revenue projection per ODOT (increased fuel sales/economy related) b) Payment approved in last SRS reauthorization c) Annual payment received in July d) Funds transferred at end of fiscal year e) Billed -will include Spring 2016 chip seal f) Federal Lands Access Program funds for Cascade Lakes Highway not anticipated during budget preparation g) Projection based on annualized YTD h) Overlay reserve, $1.5 million, not projected to be expended in FY 2016 i) Budget includes $5.9 million of CIP reserves. Will not be expended in FY 2016 8,703,639 2,408,203 $ 11,111,841 Page 11 ADULT PAROLE & PROBATION Statement of Financial Operating Data FY 2015 Actual FY 2016 (Preliminary - As of Aug 8,2016) FY 2016 % of Revised Actual I Budget Budget Projected Variance Revenues DOC Grant in Aid SB 1145 3,025,316 3,650,200 100% 3,650,168 3,650,200 32 DOC Measure 57 217,845 234,316 100% a) 234,316 234,316 Electronic Monitoring Fee 212,894 175,399 78% b) 225,000 180,000 (45,000) Probation Superv. Fees 220,081 216,170 103% 210,000 210,000 - DOC -Family Sentence Alt 110,797 100% c) 110,796 110,796 - Interfund - Sheriff 50,000 50,000 100% 50,000 50,000 Gen Fund/Crime Prevention 50,000 50,000 100% d) 50,000 50,000 DOJ/Arrest Grant 52,612 46,736 100% d) 46,736 46,736 State Subsidy 14,960 16,317 105% 15,610 16,317 707 Alternate Incarceration 31,775 19,492 97% d) 20,035 20,035 Interest on Investments 9,550 15,022 215% e) 7,000 14,000 7,000 Probation Work Crew Fees 10,191 9,531 159% e) 6,000 9,400 3,400 State Miscellaneous 4,142 11,623 270% f) 4,300 11,623 7,323 Leases 1,600 - 0% g) 1,500 (1,500) CJC Justice Reinvestment - 845,836 100% c) 845,807 845,836 29 Miscellaneous 8,931 842 168% 500 500 - Total Revenues 3,909,897 5,452,282 100% 5,477,768 5,449,759 (28,009) Expenditures Personnel Services 3,581,700 3,770,605 94% h) 4,013,941 3,800,000 213,941 Materials and Services 1,047,720 1,487,348 96% h) 1,551,315 1,412,000 139,315 Transfer to Veh Maint - 41,472 100% 41,472 31,104 10,368 Capital Outlay - 0% i) 68,100 60,000 8,100 Total Expenditures 4,629,420 5,299,425 93% 5,674,828 5,303,104 371,724 Revenues less Expenditures (719,522) 1 152,856 (197,060) 146,655 343,715 Transfers In -General Fund Change in Fund Balance Beginning Fund Balance Ending Fund Balance 451,189 (268,333) 1,131,982 $ 863,649 451,189 100% 451,189 451,189 604,045 254,129 597,844 343,715 863,649 130% 662,516 863,649 201,133 $ 1,467,695 $ 916,645 $ 1,461,493 $ 544,848 Beginning Net Working Capital per FY 2017 Adopted Budget 1,162,000 a) Annual payment received in October b) Fees trending under budget due to overestimating offenders ability to pay c) Annual payment received in January d) Payments received quarterly e) Projections increased due to YTD revenue f) Projection increased due to increased reimbursement for special population/services g) Per -use lease agreement with Portland State University. Space is no longer available due to dept expand ge 12 h) Based on YTD actual and projected expenses i) All expenses to be incurred second half of fiscal year Operating Revenues Franchise Disposal Fees Private Disposal Fees Commercial Disp. Fees Franchise 3% Fees Yard Debris Recyclables Bond Issuance Equip & Material Special Waste Interest Leases Miscellaneous Total Operating Revenues Operating Expenditures Personnel Services Materials and Services Debt Service Capital Outlay Total Operating Expenditures Operating Rev less Exp SOLID WASTE Statement of Financial Operating Data FY 2015 Actual FY 2016 (Preliminary - As of Aug 8,2016) % of Actual Budget 4,575,673 4,964,159 103% 1,680,543 1,869,094 113% 1,336,173 1,446, 733 115% 223,323 238,665 108% 126,468 178,658 172% 28,066 18,238 63% - 5,285,895 100% 720 16,490 N/A 16,382 21,806 87% 17,164 24,335 243% 10,801 10,801 100% 58,001 42,543 170% 8,073,313 14,117,415 105% 1,856, 302 1,967,190 3,112,683 3,505,851 929,793 6,197,119 166,655 74,313 6,065,434 11,744,473 2,007,879 2,372,943 Transfers Out Road 298,156 326,539 SW Capital & Equipment Reserve 2,225,000 1,400,000 Total Transfers Out 2,523,156 1,726,539 Change in Fund Balance (515,277) 646,404 Beginning Fund Balance 1,679,169 1,163,893 Ending Fund Balance $ 1,163,893 $ 1,810,296 Beginning Net Working Capital per FY 2017 Adopted Budget FY 2016 Budget I Projected I Variance 4,830,000 1,648,500 1,260,000 220,000 a) 104,000 b) 29,000 5,285,895 c) 25,000 10,000 10,801 25,000 13,448,196 94% 100% 100% d) 64% 99% 2,084,433 3,523,447 6,197,120 116,450 11,921,450 1,526,746 100% e) 326,539 100% f) 1,400,000 100% 1,726,539 (199, 793) 180% 646,922 $ 447,129 a) Revenues fluctuate with the weather/seasons b) Down market for recyclables c) Unpredictable revenue source; usually involves DEQ clean-ups d) Payments made November and May e) Transfer made quarterly f) Additional resources generated by operations will be transferred to the reserve funds 4,948,380 118,380 1,716,067 67,567 1,415,767 155,767 232,291 12,291 150,000 46,000 19,000 (10,000) 5,285,895 (0) 21,490 21,490 25,000 21,000 11,000 10,801 39,000 14,000 13,884,691 436,495 1,950,359 3,568,092 6,197,120 93,158 11,808,729 2,075,962 326,539 2,291,625 2,618,164 (542,202) 1,163, 893 $ 621,690 600,000 134,074 (44,645) 23,292 112,721 549,216 (891,625) (891,625) (342,409) 516,971 $ 174,561 Page 13 RISK MANAGEMENT Statement of Financial Operating Data FY 2015 FY 2016 (Preliminary As of Aug 8,2016) FY 2016 of Actual Actual I Budget Budget I Projected I Variance Revenues Inter -fund Charges: General Liability 379,793 859,198 100% 859,198 859,198 Property Damage 392,304 394,092 100% 394,092 394,092 Vehicle 177,550 179,850 100% 179,850 179,850 Workers' Compensation 1,563,836 1,140,241 100% 1,137,484 1,137,484 Unemployment 324,829 335,660 105% 320,000 320,000 Claims Reimb-Gen Liab/Property 43,921 71,559 358% 20,000 60,000 40,000 Process Fee-Events/Parades 1,835 1,595 114% 1,400 1,400 Miscellaneous 0 - 0% 80 80 Skid Car Training 34,020 30,240 112% 27,000 30,000 3,000 Transfer In -Fund 340 - 95,000 100% 95,000 95,000 Interest on Investments 24,331 39,075 156% 25,000 36,000 11,000 TOTAL REVENUES 2,942,419 3,146,510 103% 3,059,104 3,113,104 54,000 Direct Insurance Costs: GENERAL LIABILITY Settlement / Benefit 166,363 205,873 Defense 19,031 38,709 Professional Service 24,849 6,304 Insurance 176,537 198,516 Loss Prevention 19,465 5,049 Miscellaneous 126 98 Repair / Replacement 6,346 29,876 Total General Liability 412,716 484,425 62% 780,429 520,000 260,429 PROPERTY DAMAGE Settlement / Benefit 48,500 Insurance 178,556 166,978 Repair / Replacement 35,583 23,145 Total Property Damage 214,139 238,623 56% 429,719 250,000 179,719 VEHICLE Professional Service 236 Insurance 21,300 Loss Prevention 19,307 21,097 Repair / Replacement 51,823 141,853 Total Vehicle 92,666 162,949 183% 89,213 180,000 (90,787) WORKERS' COMPENSATION Settlement / Benefit 687,001 381,919 Professional Service 5,000 7,450 Insurance 124,195 139,185 Loss Prevention 45,934 45,784 Miscellaneous 54,299 56,509 Total Workers' Compensation 916,429 630,846 64% 984,626 620,000 364,626 UNEMPLOYMENT - Settlement/Benefits 104,383 81,487 54% 151,486 100,000 51,486 Total Direct Insurance Costs 1,740,333 1,598,331 66% 2,435,473 1,670,000 765,473 Insurance Administration: Personnel Services 309,175 308,591 91% 339,585 339,585 Materials & Srvc, Capital Out. & Tranfs. 133,868 177,052 79% 225,363 225,363 Total Expenditures 2,183,376 2,083,973 69% 3,000,421 2,234,948 765,473 Change in Fund Balance 759,043 1,062,537 58,683 878,156 819,473 Beginning Fund Balance 3,110,676 3,869,719 121% 3,200,000 3,869,719 669,719 Ending Fund Balance $ 3,869,719 $ 4,932,256 * $ 3,258,683 $ 4,747,875 $ 1,489,192 Beginning Net Working Capital per FY 2017 Adopted Budget 4,000,000 * Ending Fund Balance includes $2,900,000 restricted for Workers' Comp Loss Reserve Page 14 Revenues Property Taxes - Current Property Taxes - Prior State Reimbursement Telephone User Tax Data Network Reim b. Jefferson County User Fee Police RMS User Fees Contract Payments Miscellaneous Interest Total Revenues Expenditures Personnel Services Materials and Services Capital Outlay Total Expenditures Revenues less Expenditures Beginning Fund Balance Ending Fund Balance Beginning Net Working Capital DESCHUTES COUNTY 9-1-1 Statement of Financial Operating Data FY 2015 Actual 6,683,234 174,000 54,389 760,914 41,803 30,686 54,536 287,880 38,466 36,785 8,162,693 FY 2016 (Preliminary - As of Aug 8,2016) % of Actual I Budget 7,091,838 139,516 52,851 825,758 51,399 31,743 56,776 314,631 21,692 57,962 8,644,165 4,885,484 4,755,950 1,987,159 2,222,839 234,798 64,400 7,107,441 1 7,043,190 1,055,252 3,939,854 $ 4,995,106 1,600,976 4,995,106 $ 6,596,082 per FY 2017 Adopted Budget FY 2016 Budget Projected I Variance f 102% a) 6,940,000 7,111,838 171,838 140% 100,000 139,516 39,516 147% 36,000 52,851 16,851 110% b) 750,000 750,000 171% 30,000 40,000 10,000 106% 30,000 31,743 1,743 126% 45,000 45,000 106% c) 295,788 295,788 0% 11,000 11,000 217% d) 10,000 21,692 145% 40,000 55,000 104% 8,287,788 8,554,427 79% e) 6,008,790 4,761,722 98% 2,264,097 2,264,097 32% f) 200,000 150,000 83% 8,472,887 7,175,819 (185,099) 1,378,608 11,692 15,000 266,639 1,247,068 50,000 1,297,068 1,563,707 107% 4,650,000 4,995,106 345,106 $ 4,464,901 $ 6,373,714 $ 1,908,813 5,900,000 a) Projection based on YTD actual plus June estimated at $20,000 b) Tax received quarterly. The 3rd quarter payment is expected in May c) Recently billed after the RMS Ops Board negotiated a new maintenance contract with New World Systems d) YTD includes a reimbursement from Bend Police Department for software licenses ($4,253) e) Variance due to open positions f) Phase II of parking lot deferred to FY 2017 Page 15 Revenues: Internal Premium Charges Part -Time Employee Premium Employee Monthly Co -Pay COIL Retiree / COBRA Co -Pay Prescription Rebates Claims Reimbursements & Misc Interest Total Revenues Expenditures: Personnel Services (all depts) Materials & Services Admin & Wellness Claims Paid -Medical Claims Paid -Prescription Claims Paid-Dental/Vision Stop Loss Insurance Premium State Assessments Administration Fee (EMBS) Preferred Provider Fee Other - Administration Other - Wellness Admin & Wellness Deschutes On-site Clinic Contracted Services Medical Supplies Other Total DOC Deschutes On-site Pharmacy Contracted Services Prescriptions Other Total Pharmacy Total Expenditures Change in Fund Balance Beginning Fund Balance Ending Fund Balance 1 % of Exp covered by Revenues Health Benefits Fund Statement of Financial Operating Data FY 2016 (Preliminary as of August 8, 2016) FY 2015 Actual Actual % of (Preliminary as of Budget August 8, 2016) $ 16,001,138 $ 15,680 866,646 1,870,995 1,089,975 145,422 242,601 92,213 20,324,668 121,638 11,366,449 1,245,249 1,832,508 326,435 227,597 419,304 38,804 45,335 162,582 15,664,262 818,418 79,616 23,726 921,761 304,556 1,552,760 13,250 1,870,566 18,578,227 1.746.441 12,461,082 $ 14,207,523 $ 109.4% FY 2016 Adopted Budget 15,745,144 97% $ 16,153,000 8,000 N/A 900,225 104% 865,000 2,103,195 111% 1,900,000 1,147,682 86% 1,336,000 66,573 51% 130,000 314,287 N/A 119,284 107% 112,000 20,404,390 100% 20,496,000 107,299 91% 117,753 12,745,706 103% 12,335,775 914,949 66% 1,392,307 1,927,875 94% 2,048,918 358,991 100% 360,000 119,231 50% 240,000 487,091 116% 420,000 155,634 338% 46,000 93,867 90% 104,417 152,033 102% 149,000 16,955,377 99% 17,096,417 905,222 112% 810,000 68,477 109% 63,000 31,690 115% 27,470 1,005,389 112% 900,470 350,144 122% 287,700 1,670,080 104% 1,600,000 21,002 95% 22,007 2,041,226 107% 1,909,707 20,109,291 100% 20,024,347 295,100 471,653 14,207,523 108% 13,190,000 14,502,622 $ 13,661,653 101.5% $ Variance FY 2017 Approved Budget $ (407,856) 16,670,000 8,000 35,225 928,800 203,195 2,050,000 (188,318) 1,208,893 (63,427) 130,000 314,287 150,000 7,284 115,000 (91,610) 21,252,693 102.4%1 10,454 1 124,499 (409,931) 477,358 121,043 1,009 120,769 (67,091) (109,634) 10,550 (3,033) 141,040 (95,222) (5,477) (4,220) (104,919) (62,444) (70,080) 1,005 (131,519) (95,398) (176,553) 1,017,523 $ 840,969 13,463,599 977,251 2,059,150 420,000 225,000 481,500 171,800 119,055 156,350 18,073,705 905,000 85,000 40,319 1,030,319 339,200 1,650,000 23,168 2,012,368 21,240,891 11,802 14,327,000 $ 14,338,802 100.1%l Page 16 jrf 8/8/2016 Operating Revenues Events Revenues Storage Camping at F & E Horse Stall Rental Food & BeverageActiv t es; net Concession % - Food Annual County Fair (net) Interfund Contract TRT - 1% for Marketing Miscellaneous Total Operating Revenues Operating Expenditures: General F & E Activities Personnel Services Materials and Services Total Operating Expenditures Other: Park Acq/Dev (Fund 130) Grants Rights & Signage Interest Total Other I Results of Operations Transfers In / Out Transfer In -General Fund Transfer In -Room Tax - (Fund 160) Trans In(Out)-Fair & Expo Reserve Total Transfers In Non -Operating Expenditures Debt Service Capital Outlay Total Non -Operating Expenditures Change in Fund Balance Beginning Fund Balance Ending Fund Balance FAIR AND EXPO CENTER Statement of Financial Operating Data FY 2016 FY 2015 Actual $ 528,377 45,794 14,505 37,698 89,575- 11,411 9,575:11,411 244,000 85,111 116,670 11,092 1,184,232 909,177 655,566 1,564,743 29,000 280 98,538 678 128,496 (252,016) 365,000 110,770 475,770 112,213 52,473 164,686 59,068 (345) 58,723 beginning Net VVorkmg Uapital per I -Y 2U1 / Approved budget FY 2016 (Preliminary 8/08/2016) Actual 1 $ 539,591 $ 59,700 19,475 51,449 92,654 283,000 43,605 220,107 7,384 1,316,966 899,882 714,323 1,614,205 30,000 101,630 1,587 133,217 (164,022) 300,000 25,744 (62,740) 263,004 113,010 113,010 (14,029) 58,723 $ 44,694 $ Budget 1 % Variance % Variance 463,000 $ 50,000 20,000 50,000 71,303; 294,835 84,422 382,641 10,900 1,427,101 951,266 828,351 1,779,617 30,000 115,000 300 145,300 (207,216) 300,000 25,744 (62, 740) 263,004 116,709 116,709 (60,921) 100,000 39,079 $ 76,591 9,700 (525) 1,449 :21:"y35�, (11,835) (40,817) (162, 534) (3,516) (110,135) 51,384 114,028 165,412 116.5% 119.4% 97.4% 102.9% 29 -9k N/A 96.0% 51.7% 57.5% 67.7% 92.3% 94.6% 86.2% 90.7% - 100.0% N/A (13,370) 88.4% 1,287 528.9% (12,083) 92% 43,194 3,699 3,699 46,892 (41,277) 5,615 a) See "Food & Beverage Activities Schedule" b) Revenues and Expenses for the annual County Fair are recorded in a separate fund and the available net income is transferred to the Fair & Expo Center Fund c) Reimbursement from RV Park for personnel expenditures recorded in F&E 100.0% 100.0% 100.0% 100.0% 96.8% N/A 96.8% 58.7% Page 17 Year to Date CD. ---. v- 000 0 0 M0 a- '-N M et 0 d' O N r- co co 00 CO d 00 M 03 CO d' 0 I.- O 0 0 to V. CO 0) CI CO CO ' to O 0 CO 0 00) N00)N 00))s -O oi CO 0.- N s -N d0' ON) Ms- N .- e - e- CO N- '- N 0 - 0) co O O 0) '- O ti N 0 N N-000 0) r- ti -0 O C 0 0 M 0 0) N N co t0 00 ' ' 03 O N 00 0 I. M O d" 0 0) 00 CO O N M N '- N •- %- a- 401, O N. Cr) CO d' N M 0) CO d e- d CO 1` O 0 0 N CO0)N- 0) O N 0) N s -N M (0 ti I`NtC) d'0r- O t0 -O ' N 0M co cGN N N M M 00 1t) Nf. N 0) M N r Ela Eft (5,015) $ 7,763 N 0 N. 000N 0 ti 0 0) 0) Ns- M i` e- O d' 0 0) I- CO 0 0 szt O et 0) CO 0 .Q 03 d' s- I,- N. 0) 0 M 0 r- CO ' ti,- "a -C0 et Q 0) M� 4 0 r- d O M, et MCO 0) v co N ,- N ,- N Eff Eft .c 000 r-� CD N�00O_ N 10 as v- NNN N�� d' O Eft CO 0 CO 0 r M ' CSO ' tO 0 0 O CO CO 0 to 0)co Eft z+ tO to N 0 a- (0 (0 CO ti N ill 0 d' co 00 0) co N. 0) CO CO CO s- 0 P to j co 0 d: e- n 0) 00 el: ' 0 ' 0 0 CO 03 CO L N N M N d' N- c4 N‘-: 0) M CV 0 c- e- r LI Ela Eft >`. 0) d' 14) 0 N CO N. N CO CO CO CO r t0 ti 0 d 0) 0 CO CO r CO M d CO 00 0 00 O dw 0 0) v-0) O 00 ' 0 ' 1t) 0 00 co. 0) c co MON 0) — M 0 M N N O r' 4 r -) ER Eft CO d' 0 0 d d V" M M 0 to CO .0 COO ('.1(00)0)40 CO d' CO 0 10 '- w d' E 00 N CO 0 N d' CO s- N ' 0) ' 0) 0 ' 0 03 O) CN M M - N d' v 0) of of 4) 0 EA Eft O CO d (0 CO ti O CO M N 0 CO N 0) r N- CO r d' O dw 0) 4a) C.- d C0 O O CO 0) > M co (o') O tft v Z co _0 cd U it> O N Eft d t` 0 CO d 'Cr CO CO CO M C v- CO 1n 0 0 d7 Cfl co) d; t- oo M 0 r to 0 00 0000 N00ON 0') et E 'd' N. ..cr O Or- N O et O N M 0p M 0) 1C) I o Q (V ft 0) E CI 03 0 0 N00))N 0 O) 0) 4 r- c v M N to N N' - M N Eft Direct Costs CO 000 N lt) 0) ' to M 1 1 1 LO N N 0 0 N 1` ti 0) 0) M Eft 0 0 0 0) too O co MeNa. O O 00) ' ' 00) 0 0 0 0) v. - v. T 1 11 Eft Eft h. CO M CO NCO t et 0 00 (0 N 4) 0) 12 N N > co U cn mco a) O� L, otS d 3 06 C otS 0 c o O N .N y co C. a) dj co > 0 O N y CV d = a (0 c rn > V- 0 = -0 CO ) re .` cm o o. dM oY L )c co Eu r c w W a0i cu) w« N c 2 �,,—-nsa H .0dcCD -FS �c�t m�W Lu -J o -5UU� c Xao 0 F- w T G Total Expenses Eft Income -Food & Beverage Activity Revenues Court Fines & Fees Interest on Investments Total Revenues Expenditures Personnel Services Materials and Services Total Expenditures Revenues less Expenditures Transfers In -General Fund Change in Fund Balance Beginning Fund Balance End Fund Bal (Contingency) JUSTICE COURT Statement of Financial Operating Data FY 2015 Actual FY 2016 (Preliminary - As of Aug 8,2016) %of Actual 1 Budget 459,548 530,437 456 803 460,004 531,240 423,791 435,314 162,205 158,695 585,996 594,008 (125,992) 74,398 (51,594) 130,317 $ 78,723 100% 91% b) 97% (62,768) 145,747 100% 82,979 78,723 131% $ 161,702 FY 2016 Budget I Projected I Variance 450,000 527 450,527 436,236 173,942 610,178 (159,651) 145,747 (13,904) 60,000 $ 46,096 $ Beginning Net Working Capital per FY 2017 Adopted Budget a) Monthly revenue recorded in arrears. $42,820 received in June for May activity Projection is YTD annualized ($440,476 + $42,820) /11 x 12 = $527,232 b) One time software maintenance fee of $24,421 paid in September 2015 527,232 77,232 527 527,759 77,232 436,236 159,332 14,610 595,568 14,610 (67,809) 91,842 145,747 - 77,938 91,842 78,723 18,723 156,661 $ 110,565 145,608 Page 19 REVENUES Room Taxes Interest Total Revenues EXPENDITURES Administrative Auditing Services Interfund Contract ISF Public Notices Printing Office Supplies Postage Total Administrative Distributions LED #2 Economic Develop Bend/Sunriver Chamber COVA - 6% COVA-1% RV Park Annual Fair F&E-6% F&E - 1% Total Distributions Total App/Exp Change in Balance Beginning Balance Ending Balance Deschutes County Room Taxes (Funds 160 and 170) Budget and Actual - FY 2016 YTD 06-30-2016 Fund 160-7% Budget Actual $ 4,716,250 $ 5,195,947 2,986 4,716,250 5,198,933 Fund 170-1% Budget Actual $ 673,750 $ 742,278 3,032 673,750 745,310 10,500 7,875 1,500 1,125 57,914 57,914 9,650 9,650 22,468 22,468 183 183 2,625 1,470 375 210 1,750 793 343 113 875 125 - 2,625 1,027 375 147 98,757 91,547 12,551 11,428 3,151,787 23,473 759,283 660,048 25,744 4,620,335 4,719,092 (2,842) 2,842 $ - $ 3,151,787 51,833 834,990 729,627 25,744 4,793,980 4,885,527 313,406 313,406 Combined -8% Budget % of Actual Budget I $ 5,390,000 5,938,224.79 110.2% 6,018.45 5,390,000 5,944,243 110.3% 12,000 67,564 22,651 3,000 2,093 1,000 3,000 111,308 9,000 67,564 22,651 1,680 906 1,173 102,975 - - 3,151,787 3,151,787 198,360 200,000 198,360 200,000 - 23,473 51,833 - 759,283 834,990 660,048 729,627 66,259 31,316 66,259 31,316 164,559 69,296 164,559 69,296 25,744 25,744 382,641 223,613 382,641 223,613 811,819 524,226 5,432,154 5,318,206 824,370 535,654 5,543,462 5,421,181 (150,620) 209,657 150,620 195,635 $ - $ 405,292 (153,462) 523,062 153,462 195,635 $ - $ 718,698 JRF 8/8/2016 Central Oregon Regional Immunization Rate Improvement / AFIX Implementation Project About the Project... This is a 3 year project with the goal of increasing 2 year old immunization rates in the Central Oregon region (Deschutes, Crook and Jefferson Counties). The project is being funded mostly by Pacific Source however program objectives will include all 2 year olds seen at participating clinics regardless of insurance type. Project and clinic staff will work together to implement the Center for Disease Control and Prevention's AFIX Program. AFIX is an evidence -based program that stands for Assessment, Feedback, Incentives and eXchange. An "Assessment" of clinic immunization rates will be run by the state Immunization Program and the data will be presented and discussed at a "Feedback" meeting facilitated by the Project Coordinator and/or State Immunization Program Staff. Clinic staff will choose 2 evidence -based strategies for implementation in their clinic over the course of each year of the project. An Immunization Champion for each individual clinic will work to ensure that chosen strategies are being implemented and progress is monitored. The Immunization Champions will meet twice annually for the "eXchange" portion of the project to discuss successes, challenges and best practices. The "Incentives" are intended to award clinics for participation and to provide educational opportunities about immunizations. A dinner event will feature a national level speaker and be open to all participating clinic staff. An education award will be given to each participating clinic ($200 per prescribing FTE) after the first year of participation to be used for immunization education as the clinic chooses (i.e. registration fee for a conference, immunization resources, etc). Additionally, clinical tools and opportunities to share best practices will be provided. Central Oregon Regional Immunization Rate Improvement / AFIX Implementation Project Successes to date (August, 2016)... • Completed Feedback Meetings / Clinics now implementing strategies to improve 2 year old immunization rates • Central Oregon Pediatric Associates (COPA) (Eastside, NW Crossing, Redmond) • St. Charles Family Care (Bend, Redmond, Sisters, Prineville, Madras) • La Pine Community Clinic • Bend Memorial Clinic Pediatrics Implementation of 15 month well child visit • COPA — began August 1st, 2016 • St. Charles Family Care — will begin in the fall • Pacific Source Policy Change • Changing reimbursement schedule to cover 15 month well child visit • Immunization Resources provided to clinics Coming up... • Feedback Meetings • Mosaic Medical • Madras Medical Group • Weeks Family Medicine • Possible additional clinics • Best Practice Meetings (November and April) • Incentives for Clinics • Evening Event with national level speaker (Spring) • Education Award (Spring) Back to School Vaccines Reminder! Visit your health care provider or school-based health center for vaccines. Or make an appointment at Deschutes County Health, (541) 322-7400. For more information on which vaccines are required for your child, please visit www.deschutes.org/immunizations. Please bring your child's immunization records and insurance information with you. Cost per shot for uninsured children is $21.46. No child will be denied services due to an inability to pay. Deschutes County Health Services Be well. Stay well. We'll help you get there 7 6 4.0Es i 3 a 2 1 • 0 www. deschutes.org/immunizations (541) 322-7417 Oregon Kindergarten Nonmedical Exemption Rates 1pop N�p 0 pcpppl OO1 r1 pN� pmpt� ppCr�� /1 tD N 0 o pO Ql Q1 Obi O1 01 -4 Qt Q1 O1 -4 -4 Obi -4 4 O O O ei ey ei N Includes 1st grade through 2006 S O N N M1 o.O O d 1@, 01 Co -4 N m al lei eI ,-4 -4 ei -4 e4 ei 0 0 0 0 0 0 0 NNNNN l-[ealth 11115-21116 ,1 1,11(ad For Immediate Release August 15, 2016 Deschutes County Health Services 2.577 NE Courtimad Pr., 6e OR q770TEL_ (541) 322-7400 • FAX (541) 322.-761-8 www:d4c.414-Pit.54arg Contact: Jill Johnson, (541) 322-7452 It's Time for Back to School Immunizations With the start of the school year fast approaching, Deschutes County Health Services is reminding parents to make sure their children have all the immunizations they need to go to school and stay healthy. "It's really important to remember diseases such as measles and pertussis still exist and that children should be up to date on their shots before they enter childcare or school," said Jill Johnson, Immunization Program Coordinator for Health Services. Oregon law requires that children in school, preschool, or a childcare facility need proof that they are protected against measles, diphtheria, tetanus, pertussis, polio, mumps, rubella, hepatitis A and B, and varicella. Parents should take note that one dose of Tdap vaccine is required for incoming 7th graders. Tdap is a tetanus, diphtheria, and pertussis (whooping cough) booster. Whooping cough is a serious health concern in Oregon with more than 40 cases recorded last year in Deschutes County. Parents need to have documentation showing proof of immunizations, a medical exemption, or a non-medical exemption on file with their child's school before December 2016 or they will receive a notice stating that the child will be excluded from school or daycare because of the missing immunization records. Only those who have a medical reason for not being vaccinated or have completed the education required for a non-medical exemption are exempt. For more information on immunization requirements and exemptions, visit: https://public. health .oreqon.cov/PreventionWellnessNaccinesImmunization/Gettino I mm u nized/Pages/Sch Pa rents. aspx. Parents can call their child's health care provider, a School Based Health Center or Deschutes County Health Services at (541) 322-7400 to make an immunization appointment. Also, most pharmacies provide immunizations for children 11 years and older. # # # Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, or to request this information in an alternate format please email accessibilitva.deschutes.ora or call (541) 617-4747. Kindergarten and First Grade Religious Exe a tions 2000-2001 (Oregon 1.9°/ Jackson 3.6% 1.1% Wasco Jefferson 1.5% rJ r Gilliam know 0.096 0.0% Crook 1.5% Deschutes -17 0.4% Klamath 0.8% Lake 1.6% wheeler 0.0% Tlmah71a Grant 3.6% Barney 0.5% Kindergarten Nonmedical Immunization Exemptions 2013-2014 (Oregon 7.0%) Malheur 2.1% ❑ <2% 0 2-4% 0 4-6% ▪ 6-8% • >8% Health j — Umatilla 2.0% X2.8 r 1 Meno� `'h ctniam j� o.s% Hasa)erinaur -I .. Jefferson 2.7% Lab 3.8% Harney 2.6% Malheur 1.6% ❑ <2% 0 2-4% ( 4-6% 6-8% *Online schools removed from individual cowry rates I ® >8% Oregon Immunization Program. Visit us online at healthoregon.orgrmm. Kindergarten Nonmedical Immunization Exemptions chtsopl, Columb 2014-2015 (Oregon 5.8%) 5.3% 1 5.0% I 7 ..., 4.6% 1 8.2% ___ 1 Tillamook s'Hood e• 3% t Umatilla Washington L7 - 1.7% i r' `t! 5- f " , '-- -Dr/4- , monow t- _1 . , ( ! r 4.7 /0 --, rSherma. 1.__ ... • \-. _ / 1 ,Yamhffi ,5 I Wasco Polk /-3 3farion 35%N Lincoln Linn Bentoa 4.8% Jefferson 1.0% Wheeler 0.0% L Crook 2.7% Coos 3.1% 111 Douglas 5.7% Klamath 2.0% Lake 3.7% Grant 4.6% Harney Reath K. y Union 3.9% Malheur 2% 2.6% 2. D<2% 1 U2-4% 0 4-6% y •'Online schools removed from individual county rates I >8% Oregon Immunization Program. Visit us online at healthoregon.oreimm. 5.8% Clats°il 2015-2016 (Oregon 6.2%) Kindergarten Nonmedical Exemptions, _ 4.8% 8.2% ----- --- Tillamook ---' Hood - Umatilla 3 80k Washington River rI 2.4% 42.0%- Mow henna ( Gilliam ' Vo 1 .id Wasco - -1 I Polk ,./-) Marion 5.2% Lincoln 2.2 ok 5.9% 1.7% ...-. Benton 4.3% 5.9% ,5 Yamhffi Jefferson Klamath 3.0% Harney 2.8% Malheur 1 1.1% D<2% 04-6% U>8% *Online schools removed from individual county rates I - -- 'Pi.t t.21N.m P.II P.a is =!4c8* * Jam01 i t w "' Pi w Y ti 9 t LP % N a° PLL f, ig 4 i yy Wus'giS s" j' M - t a ; T_ S 1`' +y 'a1u 11.41 ; x r_ * 1 5. El 4 it .,.. .. .. M rCZWY� ;� ai*8 .• ® . %is Yto N ^D , C �� 0 _ -, Vic' Scx 0 _E__ E F 4 �; -. 4 [ Q • =hlgaz .....M M s�� I N a:t.,:": s,Wl ialm,) ;; Cd y • V P.,.1 Q ="t% +aoaQ ..;7 I2 6Mg Y ;13 Yip e 3;; W..,.-. C z ,,, Q. ri .4 E wx W !'? 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(Jr.' 0 0 0 00 PA . cts 0 0 0 .13 4i",A ° 17) -h> 5•-• „c) .4-•• '7' .S•••,) 0 6 t) r.r) t'tct • V.A 4..• • (1) 3, V) +•-' C,51 ° ?s 0 0 a) c.cs cr) 0 a) LP 6 cr) (/) ' C) • Fn 0 3 ed cr) aA0 6 0..0 cd -0 0 0 cts -0 0 Deschutes County FY 2016 Goals and Objectives Mission Statement Enhancing the lives of citizens by delivering quality services in a cost-effective manner. Safe Communities: Protect the community through planning, preparedness, and coordinated public safety services. 1. 'Collaborate with county and community partners in preparing for and responding to natural and man-made disasters. 2. Promote -targeted prevention, diversion, and intervention programs to reduce recidivism and future demands on county services achieved through the continuum of incarceration, detention, and supervision services. 3. Respond to, at;_-anclproaecute criminal activit\ to ensure the guilty ar „innocent areprotected, and the rights of all citizens are ement e 911 strategic plan for 2015-18. ssessand--respond to marijuana legalization as it relates to community law enforcement.andlanduse regulations. Healthy People: Enhance and protect the health and well-being of the community through advocacy, prevention, education, and services. 1. Consider population health, wellness, and multi -modal connectivity in the design and iniplementation of infrastructure. 2-:::---7806aa7a4adltiat to changing health system teforits;address gaps in service, and strategizc regional approaches. convenient access -to quality hcalth-andluman services.: ,4. Assess; preserve, promote, and protect the basic health and wellness of the community ugh.partnerships, community education, outreach, and advocacy. 5. Jdcntify gaps and needs and advocate for funding solutions related -to transit:optiong; li6146101:44kItid affordable housing. - - Resilient Economy: Promote policies and actions that stimulate economic vitality. 1.:.:.:-COhlileteegtrate&.capital-projects that strengthen the region's' economy. 2. .Partner with organizations that stimulate ecOnomie.. yrtality, :•'$.iitipoi:t,--14rid.":0§e.programs and initiatives that promote economic .growth'and Su -: eneficial n;anagement and access 0l icies of publicly -owned natural resources -rifeAC, Ae a)-aa'ate tourisrn and recreational activities.„ ....„ interdepartmental cooperation to enhance service deliyery -and.-the-COst-effectiveness of public services. Natural Resources: Promote environmental stewardship through assessment, advocacy, and collaboration. ea e land. and water resources;:: u, he and enforce policies regarding nokious'. weed ContrOland-04„1000*,:::: 3. Sti- bit heaithy ant = - - 0Yersi 4. Restore and maintain landscapes across all jurisdictions that are resilient to fire -related disturbances. 5. Partner with community members and appropriate agencies to preserveand protect South • County's -water resources. Quality Service Delivery: Provide internal support and external services that are innovative, efficient, and comprehensive. 1. Encourage and expand opportunities for public engagement with Deschutes County government. ak." tev7i 3. Support employee,wellness, development, productivity, and job satisfaction. 1-4W0******10:04•40,1i 5. Adapt to changing State and federal laws, industry trends, and community needs in continuing to provide innovative services to the public. Effective Asset Management: Preserve and enhance capital and fiscal assets. c3 i Deschutes County Department Performance Measurements FY 2015-16 — Fourth Quarter All Department Responses 9-1-1 SERVICE DISTRICT Safe Communities/Obiective #3 • 95% of all 9-1-1 calls will be answered within 5 seconds: Q1 93.5%, Q2 93.5%, Q3 92.5%, Q4 93.9% • 99% of all 9-1-1 calls will be answered within 10 seconds: Q1 99.7%, Q2 99.8%, Q3 99.8%, Q4 99.8% • Calls will be referred to dispatch in 12 seconds or less: Q1 7 seconds, Q2 6 seconds, Q3 9 seconds, Q4 12 seconds Measure 1 improved to be the best time for the year, but is still slightly below the goal. The degradation in Measure 3 meets the goal, but has dropped from earlier in the year. Staff attributes the drop to more new staff members with less experience combined with a busier time of year for overall activity. Safe Communities/Obiective #4 • Concurrently develop partnerships and a governance agreement for the replacement communications system: 1) The 9-1-1 User Board oversees the new radio system and a project team of user agency operational personnel meets with staff every month. A service level agreement for radio services is being developed by staff. 2) Staff is talking with other public agencies about joining the system. Cascades East Transit is interested and is considering its options after meeting recently with our staff. (Thanks to Commissioner Unger for the referral.) • Obtain voter approval for permanent funding for the District which supports its ongoing operations and long-term capital needs, including a county -wide communications system: Completed. • All vacant line positions will be staffed with fully trained Telecommunicators by the end of calendar year 2015 and the training program success rate for new hires will be 75% or higher: This goal was not met and remains a goal for FY17. ADMINISTRATION Quality Service Delivery/Objective #1 • The County continues to engage citizens through a variety of new forums and venues: During Q4, we expanded our reach by beginning to use Instagram and Linkedln. Instagram: We're now using Instagram, an online mobile photo -sharing, video -sharing, and social networking service that enables its users to take pictures and videos, and share them. Our Instagram handle is gdeschutes_county. Here are a few examples of our recent posts: deschutes_county a Pine Frontier Days chrisdoty73. thejef4. historymusekcm. bendfirefighters and taradoty like this deschutes_county Happy 4th of July! us??f. deschutes_county Deschutes County deschutes_county Congratulations to Bob Bryant, one of our 2016 Big Chainring Award winners Bob. who is (MOTs Region 4 Manager, was honored for his efforts to help make Deschutes County bicycle and pedestrian friendly. This account will primarily be used to share lighter news. It's especially helpful for sharing short videos, as well as photos. LinkedIn: In Q4, the County launched an official LinkedIn page. We use this page to share new job postings as they become available. This page is still very new, and we are working on growing our audience: Deschutes County Goverrunent Administrabon 1001-5000 employees Home AoaIytko Notifications 32 followers Following pir Edit Drive engagement Posting daily company updates is the most effective way to start a conversation, and create word of mouth for your business. View Shaw with. All followers Share Today's social actions Sorry, no activity on your content today. Post an update to start a conversation with your community, How You're Connected See all notifications r Located in the heart of Central Oregon. between the towering Cascade Mountain Range to the west and the hrgh desert plateau to the east. Deschutes County is the outdoor recreation capital of Oregon The See more *, 1 thsbdegree connection 109 Employees on Linlwoln Deschutes County We are currently accepting applications for a full time Medical Director (MD) to work as a critical member of our Health ServicesLeadership team. For more info, or to apply, visit: ht-tp://owly/Qzry3028t1J Medical Director ow.Iy • Deschutes County is currently accepting applications for this exciting opportunity to join a dynamic Behavioral Health team in Bend Oregon. Deschutes County Health Services is seeking a full time Medical Director (MD) to work as a critical member of... IL Organic e, Targeted to: All Followers 27 1 0 3.70% impressions click interactions engagement Sponsor update Like • Comment • Pin to top • 3 days ago Facebook: During Q4, we shared 47 posts on the main Deschutes County Facebook page (up from 41 in Q3). We continue to grow our presence, with a current following of 2,743. On average, the page gains 12 new followers each week. Top posts included a highlight for 9-1-1 Telecommunicators Week, which reached 4,365 people, had 104 likes and 10 comments: Deschutes County Pubbstied by 'eVlbble), He ? April 11 In National Public Safety Telecommunicators Week and we're saying THANK YOU to our own Deschutes County 9-1-1 team for all that they do. Each year, Deschutes County 9-1-1 answers nearly 290,000 calls for service. That's more than 790 calls per day! To each and every one of our dispatchers -- we appreciate you! #ThankADispatcher #NationalPublicSafetyTelecommunicatorWeek !Mr2i.:6?y,::., • 4,365 people reached Like t Comment .4 Share OD Melissa Marcotte, Clystie Gustafson and 102 others /LI Chronological • We also continued our weekly #ThrowbackThursday posts, which have been effective in attracting new followers: Deschutes County Published by Hootsuite I?: Capri! 14 du #TBT: 100 years ago this week, The Bulletin reported that the population of the City of Bend, Oregon Government had reached reached 3,200. Thanks to our friends at the Deschutes Historical Museum for helping us celebrate our 100 -year history_ #DC100Years_ iterate ow* AW - 5,323 people reached Like 7 Comment , Share Lauri A Daily, Lisa White and 42 others Chronological' Twitter: We continue to grow our presence on Twitter and are working to incorporate a new focus on images and video. During Q4, we shared 84 tweets from the main Deschutes County Twitter account, which is up from 51 tweets in Q3. These posts resulted in 63,500 impressions, up from 26,901 impressions (number of times users saw a tweet) in Q3. Additionally, during Q4, the @DeschutesCounty account added 269 new followers. During Q4, the PIO met with 9-1-1 leadership and supervisors and began conducting one-on-one Twitter training for 9-1-1 supervisors. We also started a new campaign - #FeaturedJobFriday - to highlight job openings. These posts are starting to gain traction from national and statewide Twitter accounts, including @GovernmentJobs, which has a following of 21,500. The #FeaturedJobFriday posts are some of our most popular tweets: Deschutes County :.;DeschutesCounty Jun 24 #FeaturedJobFriday: The DA's Office is #hiring a Trial Assistant #inBend. For more info: ow.ly/Zr9E301 dytf c JOIN OUR TEAM Another successful use of Twitter has been using organic opportunities (such as trending hashtags), to promote our programs. In the example below, we used a popular hashtag #TakeYourDogToWorkDay to promote the dog licensing program: Deschutes County :_DeschutesCounty Jun 24 Happy #TakeYourDogToWorkDay. Remember, if you love them, license them. ow.Iy/cYQG301 BCtW Main Campaigns: During Q4, we launched multiple campaigns to engage with the public. They included a video / social media campaign to engage young voters, which featured NBA players and Oregon natives EJ and Kyle Singler, as well as a social media campaign focusing on helping people identify and eradicate noxious weeds. We also launched a number of digital advertising campaigns with local media outlets, including KTVZ and Zolo Media. These campaigns included: Health Services' Living Well courses, awareness of the Veterans Services program, young voter awareness and dog licensing. Sample ad from new veterans services digital campaign: (fteha' SehiliCeZ: Sow & tult,9'vt, served. Quality Service Delivery/Objective #2 One audit report was issued during Q4 — Law Library transition. • Internal Audit recommendation acceptance rate compared to the national average for local government auditors: Target 90% / Actual 100% • Customer survey satisfaction: Target 88% / Actual 93% Resilient Economy/Objective #2 • County funds leveraged through contractual arrangements with organizations specializing in job creation, economic development, and local business support: Target $100,000 / Q4 $50,000 (PCC Schlosser) — YTD $213,000 & a total of 131 new jobs committed. ASSESSOR'S OFFICE Quality Service Delivery/Obiective #4 • Written approval by the Department of Revenue for the Assessor's Certified Ratio Study: The annual ratio study was submitted by deadline (June 30th) but hasn't yet received DOR review/approval. • Written certification from the Depal lucent of Revenue approving the County Assessment Function Assistance (CAFFA) program: The CAFFA grant was approved by the DOR. Commissioners/Admin received the original approval notice. CLERK'S OFFICE Quality Service Delivery/Obiective #4 • Complete verification of real property index within 3 days of the date of recording: Target 95% / Actual 100%. • Percentage of County Records Center file requests completed within 24 hours: Target 99% or better / Actual 67%. • Percentage of customers who rate the level of service as good or excellent: Actual 98.73%. • Election personnel cost comparison per 1,000 ballots tallied for countywide elections: Personnel costs include: • Boards • Regular staff overtime and extra hours • On-call staff • Dropsite Staffing • Ballot Pickup (Sheriff/Staff) • Maintenance - Booth Set-up Date of Election Personnel Costs Presidential Primary 5/15/12 5/20/08 5/17/16 Presidential General 11/6/12 11/4/08 Gubernatorial Primary 5/20/14 5/18/10 Gubernatorial General 11/4/14 11/2/10 Special Elections — Odd $23,142 $21,314 $33,233.79 $52,264 $42,379 $15,815 $17,107 $32,291 $21,745 Years Ballots tallied/1,000 34.210 48.837 55.262 Personnel Cost/1,000 tallied ballots $676 $436 $601 82.661 $632 80.391 $527 38.215 40.522 72.128 65.257 $414 $422 Total Voter Registration 88,819 86,019 107,590 97,335 92,605 96,701 88,551 $448 99,298 $333 89,020 5/19/15 $8,863 18.588 $477 99,491 11/5/13 $10,606 34.477 $308 96,715 5/21/13 $11,237 33.428 $336 96,627 5/17/11 $10,597 26.001 $408 88,779 11/3/09 $10,233 38.728 $264 88,568 5/19/09 $7,938 17.345 $458 90,394 Notes: Election costs vary based on the type of election and election year. Presidential Primaries and General Elections are the costliest due to the high turn -out rates. The data presented is consistent with Personnel costs reported to State Elections on Form SEL 237, less the ballot insertion vendor personnel costs. COMMUNITY DEVELOPMENT Safe Communities/Objective #5 • Adopt amendments to County Code regulating recreational marijuana in compliance with State regulations: On June 1, 2016, the Board adopted regulations for existing and new medical marijuana grow sites effective immediately. Then, on June 15, 2016, the Board adopted regulations to define, permit, and establish standards for other marijuana related uses (medical marijuana processing, dispensaries; recreational marijuana production, processing, wholesale, retail) effective July 1, 2016. However, the "opt out" moratorium prohibiting all marijuana related uses, except medical marijuana grow sites, remains in effect. A date for consideration of repeal of the "opt out" has not been determined. Resilient Economy/Objective #2 • Coordinate with the City of Bend to adopt the Bend Airport Master Plan Update into the County's Comprehensive Plan and zoning code to promote economic sustainability and growth at the Airport: The hearings officer approved on June 17 the City of Bend's application. Staff will work with the Board on a July date to adopt the implementing ordinances; the ordinances take effect 90 days after signature. • Coordinate with the City of Redmond to amend its Urban Growth Boundary (UGB) for a large -lot industrial site and future Fairgrounds expansion: The City of Redmond anticipates initiating two UGB amendment applications in Fall 2016. Resilient Economy/Objective #3 • Administer a 3 -year US EPA Brownfields Assessment grant with the Cities of Bend, La Pine, Sisters, and Redmond to identify contaminated commercial sites and plan for redevelopment: Remaining grant funding for an Environmental Site Assessment is being targeted to the Bend Park and Recreation District to address sedimentation at Mirror Pond. The project is on target for completion in summer 2016. • Advocate for the Land Conservation and Development Commission (LCDC) to develop and adopt OARs to implement The Big Look Law (HB2229), and participate in the rulemaking process. Upon rule adoption, coordinate with the Department of Land Conservation and Development (DLCD) to develop a work plan to implement the law and accurately designate resource and non -resource lands in rural Deschutes County: On May 6, 2015 the Board submitted a letter to Director Rue respectfully requesting rulemaking for HB 2229. The Board reiterated its interest in this issue to the Legislature in a letter addressing marijuana regulations on January 29, 2016. DLCD has established an internal team (Phase 1) to refine the department's message regarding non -resource lands, produce useful maps and data, establish a set of core questions, and prepare to reach out to interested parties and stakeholders. Phase I will culminate in a report describing the department's findings and recommendation regarding whether to proceed with rulemaking. Phase II, if necessary, will run from mid -2017 into 2018 and include the department's customary rulemaking protocols. Also in January, staff initiated three amendments to County code on: 1) Text amendment to Comprehensive Plan, Chapter 2, Section 2.2 and Chapter 3, Section 3.3, recognizing non - resource lands process allowed under State law to change EFU zoning; 2) Text amendment to zoning code providing a definition of agricultural -exempt buildings; and, 3) Reducing setbacks in the Forest 2 Zone, explicitly for Haner Park Subdivision. A hearing before the BOCC is anticipated in August. Resilient Economy/Objective #4 • Coordinate with the Sunriver Owners Association (SROA) on a solution to conflicts between traffic on Spring River Road and those seeking to launch boats or float on the Deschutes River from Harper Bridge: CDD, Administration, and Road Dept. staff continue to meet with SROA, Sunriver Resort, and Crosswater representatives on solution to provide off-street parking on the SROA and Crosswater sides of Century Drive. Resilient Economy/Objective #5 • Maintain one-stop development services shops in the La Pine and Sisters' city halls, and coordinate with the City of Redmond to establish a one-stop development services shop at Evergreen in fall 2016: On July 1, 2016 The City of Sisters building program reverted back to Deschutes County jurisdiction. We currently staff the Sisters and La Pine City Hall's every Tuesday with a Permit Technician and serve both City and County customers. We staff our current office in the City of Redmond every Thursday with a Permit Technician and we are in negotiations to allow us to relocate this person to Redmond's new City Hall when the project is completed this fall. Natural Resources/Objective #1 • Continue participating with the Bureau of Land Management (BLM)/Governor's Office regarding sage -grouse conservation and U.S. Fish and Wildlife Service (FWS) on the Oregon spotted frog, and adopt Comprehensive Plan or Code amendments as required to protect these species in lieu of an Endangered Species Act (ESA) listing: On September 22, 2015, the U.S. Fish and Wildlife Service determined federal land management plans and partnerships with states, ranchers, and NGOs avert an endangered species listing. On the same day, the Bureau of Land Management (BLM) and the U.S. Forest Service (USFS) issued Records of Decisions finalizing land use plans that will conserve key sagebrush habitat and address identified threats to the greater sage -grouse on federal land. On July 24, 2015 the Oregon Land Conservation and Development Commission (LCDC) adopted new rules that address potential conflicts between "large-scale development" and sage grouse habitat. They became effective on August 13, 2015. State law, ORS 197.646(3) requires Deschutes County to implement them. The BOCC adopted comprehensive plan and zoning text amendments consistent with State law on December 21, 2015. Natural Resources/Objective #5 • Coordinate with the Department of Environmental Quality (DEQ) and DLCD to adopt a Goal 11 Exception for southern Deschutes County: The County received notice that Ordinance 2016-007, which authorized a Goal 11 Exception to allow sewers in the rural portions of southern Deschutes County, has been appealed to LUBA. • Partner with NeighborImpact to provide financial assistance to property owners needing to upgrade their onsite wastewater treatment systems, and coordinate with DEQ to issue protective onsite wastewater treatment system permits and water quality risks and monitoring: The NeighborImpact partnership fund has loaned a total of $180,000 and currently has $5,793.52 available for loans. Effectively, all money has been loaned out and the amount available is not sufficient for a full system upgrade. Quality Service Delivery/Objective #1 • Expand permit and land use project tracking systems on the CDD website, and expand usage of social media to announce CDD -related project events: PIO Whitney Malkin provided media training to CDD staff on Jan. 27, including the use of social media. In addition, CDD has initiated a work plan item to develop and maintain updated tracking systems for destination resorts. Results were presented to the Board and Planning Commission in spring 2016. Quality Service Delivery/Objective #2 • Achieve 85% voluntary compliance in Code Enforcement cases: Case compliance rate for the 4th quarter is 92.7%. Quality Service Delivery/Objective #4 • Achieve an average turnaround time on building plan reviews of 5 days: The average turnaround time for commercial and residential plan reviews this quarter is 8.33 days, which is in compliance with State requirements. CDD anticipates proposing to amend this performance measurement next fiscal year to 6-10 days to reflect the post -Great Recession realities of high permit volumes, cross -trained and efficient staff, and the provision of outstanding customer services (i.e., thorough plan reviews, inspections, consultations, education, expanded digital services, etc. along with quick turnaround times). Plan review turnaround times for the quarter ending 6/30/16 significantly missed the performance measure with an average review time of 11.83 days and it is still moving in the wrong direction. Our stakeholders are aware of the current wait periods and understand the volume of work we are dealing with. We currently have a FTE position open and are looking for a good fit to help reduce these wait times. Our goal is to correct turnaround times without overcorrecting and over staffing. • Develop new performance measures as part of the CDD 5 -Year Financial Plan that accurately measure CDD's service delivery from the customer's perspective: CDD and its consultant completed the first draft of the performance measures, presented and discussed them with stakeholders, and conducted a BOCC work session in fall 2015. Staff then refined the performance measures and instituted a new survey tool for customers in the CDD lobby in December 2015. In the first 30-45 days of using the new survey tool (survey on iPads for easy and quick customer satisfaction responses at the public information counters), the department received approximately double the number of responses usually submitted by customers on an annual basis. Staff proposed the new Performance Measures to the Board with its FY 17 budget proposal, Financial Plan, 2016-17 Annual Report and Work Plan, and fee adjustments. Effective Asset Management/Objective #3 • Complete and implement CDD Comprehensive User Fee Study and 5 -Year Financial Plan: CDD and its consultant completed the first draft of the Comprehensive User Fee Study and 5 -Year Financial Plan, presented and discussed it with stakeholders, and conducted a BOCC work session in fall 2015. The final was submitted and discussed with the Board during the 2016-17 Budget process. COMMUNITY JUSTICE Objective Measure Safe Communities #2. Promote targeted prevention, diversion and intervention programs to reduce recidivism and future demands on county services achieved through the continuum of incarceration, detention and supervision services (1) Percent juvenile community justice officers meeting contact and skill building goals w/medium and high risk offenders (2) Percent juveniles presented to detention who commit new offense or technical violation prior to disposition Target 4th Qtr. Notes Q1 Measure is EPICS model fidelity through recordings. Q3-4Measure is of contact 80% 69% requirements - Monthly Case Audits Of youth admitted for new law violation 11/1/14 and 5/30/15. Data is preliminary 10% 22% and helps set a baseline for understanding new risk assessment process validity. Safe Communities #5. Assess and respond to marijuana legalization as it relates to community law enforcement, health and land use regulations Quality Service Delivery #5. Adapt to changing state and federal laws, industry trends and community needs in continuing to provide innovative services to the public Safe Communities #2. Promote targeted prevention, diversion and intervention programs to reduce recidivism and future demands on county services achieved through the continuum of incarceration, detention and supervision services (3) Percent of first-time juvenile marijuana and alcohol violators assessed as low risk who reoffend within erre year -6 months (4) Percent of juvenile cases assessed and initially routed within 10 days of referral receipt. (5) Percent adult felony probationers' successful case closures (6) Number adult offender sanctions ordered (7) Number adult offender revocations processed (8) Number interventions provided to adult offenders (9) Percent successful case closures felony post -prison supervision adults 15% 80% 75% 700 25 600 50% 8.0% 7% 56% 329 9 205 46% Of youth brief screened between 7/1/1/15-12/31/15. Compares to 25% of youth with elevated risk on the Brief Screen recidivated. Data is preliminary and helps set a baseline for understanding new risk assessment process validity. YTD Average: 35 days w/i 21 days: 34% w/i 31 days: 66% Procedure was recently changed to target of 30 days for routing, which average to date approaches. DISTRICT ATTORNEY'S OFFICE: NO RESPONSE PROVIDED FAIR & EXPO Resilient Economv/Obiective #4 • Value of economic impact generated from Fair and Expo events and facilities: Target $35 million / Actual Q4 5,302,434 / YTD actual $36,529,051 • Total number of visitors to the annual Deschutes County Fair: Target 258,000 / Actual 251,700. • Customer Satisfaction with concessions, catering, facilities, operations, sales staff, and management: Target 90% / Actual 100%. Effective Asset Management/Objective #4 • Increase in Transient Room Tax collections: Target: Increase by 12% above FY15 overnight stays/Actual 9,650, increase 360%. FINANCE Effective Asset Management/Obiective #2 • Complete software vendor selection process and final contract negotiation by December 31, 2015: The Board met on March 9, 2016 to receive a briefing and a recommendation to approve a contract with Tyler Technologies. The contract was signed by both parties on March 17, 2016. The Kickoff meeting with the consulting team and staff was held on April 26, 2016. We are about half way through the business process analysis phase of the financials implementation. The payroll/HR implementation will begin in January 2017. • Maintain a five year financial plan for the County General Fund and other major funds: A preliminary five year plan has been developed for the general fund, 9-1-1, CDD and the Sheriff's funds. We will continue to refine these and develop plans for other major funds in anticipation of the FY 2018 budget process. • Review and update financial policies to include sustainability strategies and reserve targets for the general fund and other major funds and activities. Complete by December 31, 2015 for use in the FY 2017 budget process: These topics will be addressed in FY 2017. Duality Service Delivery/Obiective #1 • Review and enhance access to County financial and treasury information on the county website and in the media: The County website was updated in the fall of 2014 with the open budget tool for viewing the 2015 budget for the County. The 2016 budget will be placed in the same format on the website before the end of November. In addition, the monthly treasurer's report along with a detailed report of all investment securities along with the County investment policy has also been posted on the website. We also worked with Whitney and the Assessor's office to issue a press release about property tax bills. The tax collectors website has also been updated. We will continue to look for ways to improve access to our citizens and customers. HEALTH SERVICES Healthy People/Objective #2 • Provide leadership in the development of the regional health assessment and regional health improvement plan for Central Oregon: The 2016 Regional Health Assessment and the 2016- 2019 Regional Health Improvement Plans are completed. These informed the development of the Health Services Department's 2017-2020 Strategic Plan. All three documents were provided to the Budget Committee in May. The RHIP can be found on the Central Oregon Health Council Webpage: http://cohealthcouncil.orv/regional-assessments. Collaborative work plans are currently being discussed and developed for each priority area: Diabetes, Cardiovascular Disease, Behavioral Health, Oral Health, Reproductive/Maternal Health, and Social Determinants. HUMAN RESOURCES Quality Service Delivery/Objective #3 • Provide training to department supervisors and managers on related human resource policies and procedures: In Q4, the human resources department partnered with the City of Bend, City of Redmond, and COCC to create a supervisory training class in Fall 2016. This group identified common training needs and developed the curriculum to assist in developing our supervisors with navigating through the employment law requirements and be equipped with tools to succeed. • Work with Finance and County departments to select and begin implementing an ERP system with emphasis on a comprehensive human resources module (inclusive of HRIS, payroll, and timekeeping): Great strides were made with regards to the time and attendance RFP (the last component of the HR/Finance System). There were 12 interested bidders who submitted proposals for consideration. After reviewing, evaluating, and watching demonstrations, the selection committee has narrowed it down to 2 for further consideration. • Other: In other news, the nonrep and AFSCME class and comp project is underway. Teri Lorenz along with Segal Consultants presented the project and upcoming assignments to our department head, managers and employees on their roles in the project. Teri has provided individual training and assistance on an as needed basis while coordinating JEMS and JDQs for over 600 employees. • Other: Finally, Jennifer Clemens took the lead in coordinating the Health Services Director recruitment. All went smoothly and we received a number of compliments from Health Services staff and candidates. Speaking of Jennifer Clemens, congratulations on passing your Society for Human Resources professional certification. INFORMATION TECHNOLOGY Duality Service Delivery/Obiective #1 • Enhance the services used to publish Board Business Meeting information on the internet: No change in Q4 from the previous update - Staff has evaluated solutions including the enhancement of the internet video casting product currently in use. A public meeting data management from Accela has been chosen. The software is delivered via the "software -as -a - service" model so there is no capital investment. The project to replace the current product will be started in Q1 of fiscal year 2017. Ouality Service Deliverv/Countv Obiective #2 • Assist the Finance and Personnel departments with the replacement of their software systems: Work on the replacement for the financial system is ongoing. Selection process for time and attendance and scheduling system is underway. IT is involved and monitoring the process. • Assist the Road and Sheriff Departments with an upgrade of their data backup systems: 1. This item was completed in February of 2016: The IT Department executed an upgrade of primary backup systems. The upgrade resulted in replaced backup resources becoming available for the Sheriff to use. IT staff worked with Sheriff IT staff to deploy the now available equipment and upgrade the Sheriff's data systems. 2. This item was completed in March of 2016: The IT Department is working on upgrading the communications link between the downtown Data Center and the Road Department facilities. Once completed the Road Department plans to transfer its management of their IT equipment resources to the IT Department. 3. An identical service is being built to connect the Health Services facility to the data center. That service is expected to be completed by July of 2016. • Complete an upgrade of the central email system. Complete this by June 2016: We have discovered that the archive feature of the new email software has caused usability issues with several users. IT researched a solution and has determined a way to eliminated the "archive" feature, but allow users to store email in the central system for up to 10 years. The new design is being tested by a selected number of users and we expect system -wide deployment to begin by June. Completed by the end of September 2016. • Complete an upgrade of the phone system. Complete this by June 2016: This item was completed in October of 2015. Staff has been deploying a software product called "Jabber". This product was obtained as part of the recent phone system upgrade. Included in the many features of Jabber are instant messaging, computer access to voice mail, computer control of phone, presence monitoring, and more. JUSTICE COURT Effective Service Deliverv/Obiective #2 Reduce outstanding receivable balance and increase the collection rate 1) Percentage increase in receivables; 2) Rate of collection on fines: During the fourth quarter of 2015-2016, $333,094 was assessed in new receivables and $220,450 was collected. This is a collection rate of approximately 66%. It should be noted that Justice Court has once again had a change in software. Over the past three years, Justice Court has used three types of software to compute receivables, adjustments and payments. • Resolve small claims cases prior to trial: 165 small claims cases were filed during the fourth quarter of 2015-2016. Five of these will be going to trial. That is a resolution rate of approximately 97%. LEGAL COUNSEL Oualitv Service Delivery/Obiective #2 Maintain direct communications and working relationships with all County departments to better understand existing and developing legal needs: On a daily basis, Legal communicates with Health regarding subpoena compliance, court testimony, and contract drafting and review. This close working relationship results in proactive solutions to problems at a point in time when they are more manageable and require fewer resources. Another benefit is that Health staff spends far less time dealing with legal issues and more time addressing health needs of the clients they serve. NATURAL RESOURCES Management of Natural Resources/Obiectives #2 • Achieve 90% voluntary compliance with noxious weed enforcement cases: Of the cases initiated in FY16 100% voluntary compliance was achieved. One case that was initiated in FY15 ended up in court during FY16 and that property is an ongoing issue. Management of Natural Resources/Obiectives #3 and #4 • Maintain or increase public participation in the Fire Free events (spring and fall) coordinated by Project Wildfire, as measured by yard debris collected: A total of 37,591 cubic yards were collected through the spring and fall events. This is down from the record breaking FY15 collections but is the second highest amount collected in the history of the event. Next year will be the 20th anniversary of Fire Free. • Begin implementation of the FEMA pre -disaster mitigation grant and South County Fuels Mitigation grant. These grants have a collective target of treating over 2500 acres of hazardous fuels in the highest priority areas in various communities throughout the County: Work has begun under the FEMA grant. To date approximately 253 acres have been treated through 8 contracts, work will continue under this grant for the next two years. The South County fuels grant is nearly complete and has treated over 500 acres. PROPERTY & FACILITIES Healthy People/Obiective #5 • Work with local organizations and State of Oregon to acquire funding for capital improvements for homeless shelters and housing projects. Continue to identify properties that may be appropriate for housing and social services: The two parcels (one in Terrebonne, one in Redmond) the County previously identified for donation to the Redmond Habitat for Humanity have now been transferred (May 26, 2016). In the continuing work with affordable housing developers (Pacific Crest Housing and Housing Works) on a 7 -acre County owned property in La Pine, we have moved forward discussing specific development plans with both developers, and the City of La Pine as the permitting authority. It is expected that a formal land conveyance agreement with one or both of the housing providers will be further discussed and agreed upon in the 1st quarter of F.Y. 16/17. The Board has authorized eventual transfer of this property to a developer once funding is acquired and there is assurance that a project will move forward. The option agreement to donate two acres of property in La Pine that will be used to build medical facilities (St. Charles), has progressed to the point where the property has been rezoned, and the land use applications for partition/site plan review will be finalized, and the County can finalize the property transfer in the 1st or 2nd quarter of F.Y. 16/17. As a result, the County will retain ownership of a fully served 3 acre parcel suitable for other uses similar to the medical facility. Additionally, the medical facility will be under construction with estimated completion in spring/summer 2017. Quality Service Delivery/Objective #2 • Complete several major building remodel projects to house County programs and to better serve the public, including 1) Redmond Services Building remodel for Parole & Probation and Juvenile; 2) Wall Street Services Building remodel in downtown Bend for Health Services; 3) South County Services Building remodel in La Pine for Health Services; 4) Courthouse first floor remodel for District Attorney's Office: 2) Phase 2 of the WSSB remodel is complete at the north end of the building including a new accessible entrance. Therapy and conference rooms, behavioral health medical offices, and the break room are now in use by staff. Additionally, a remodel is underway at the Road Department main shop building which includes a larger meeting room, locker room, and larger staff restrooms. Projects currently in the planning stages include a maintenance building and parking lot improvements at the Sheriff's Office; tenant improvements at the new Redmond City Hall for Justice Court, Veterans' Services, and Community Development. Effective Asset Management/Objective #4 • Work with County Finance and Administration in developing a facilities replacement and capital maintenance fund that will include a more equitable and sustainable method of charging a program for space it occupies: No update at this time. ROAD Performance Management Performance Measure #1 — Pavement Condition Index (Quantitative): Report the overall average Pavement Condition Index (PCI) of the county paved road network. The PCI is a measure of the quality of pavement ranging from 0 (completely failed) to 100 (new surface). A PCI greater than 70 is considered "good" and optimum maintenance efficiency occurs within the low to mid -80s range. FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 Target FY 2016 Actual 78* 80 80 80 80 Relating to Goals: Effective Asset Management: Preserve and enhance capital and fiscal assets. 81 Note: * = Alternative measurement technique utilized by the Road Department: 2011-2012; compare with caution. The PCI was calculated in Q2 after an inspection of County road facilities and an update to the annual Pavement Management Program's Budget Options Report. The current system PCI has increased to 81, primarily buoyed by the reconstruction of an 8 -mile section of Skyliners Road — converting a road with a prior PCI in the 20s to a current PCI of 100. Performance Measure #2 — Percent of roads rated good or better (Quantitative): Reports the percentage of roads with a PCI of 70 or better. This measure, in concert with the overall PCI rating, provides another metric by which to measure the quality of the pavement asset and whether or not improvement, sustainability, or regression is occurring across the entire system. FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 Target FY 2016 Actual 73.4%* 72.0%* 86.4% 90.8% 92.6% 95.6% Relating to Goals: Effective Asset Management: Preserve and enhance capital and fiscal assets. Note: * = Alternative measurement technique utilized by the Road Department: 2011-2012; compare with caution. This PM was updated in Q2 after an inspection of County road facilities and an update to the annual Pavement Management Program's Budget Options Report. The 95.6% rating exceeded the target of 92.6%. The increase is attributed to a chip seal program which delivered 95 miles of product (division record) as well as reconstruction of Skyliners Road which singularly increased the rating percentage by 1.2% Performance Measure #3 — Percent system resurfaced (Quantitative): Reports the percentage of system receiving a pavement maintenance treatment in a fiscal year. This metric assists with comparison of actual maintenance work performed versus ideal maintenance intervals (i.e., chip seals last 7 years, therefore 1/7th (or 14%) of the network should be treated annually). FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 Target FY 2016 Actual 10.9% 13.6% 11.5% 13.5% 13.1% Relating to Goals: Effective Asset Management: Preserve and enhance capital and fiscal assets. 14.6% UPDATE Q4: The summer chip seal program delivered 95 miles of chip seal to the County network in addition to 6.5 miles of overlay (Wilt Road, Burgess Road, Finley Butte Road). Performance Measure #4 — PCI Sustainability Ratio (Outcomes): Reports the ratio of pavement preservation investment divided by the "system needs" investment required to sustain the PCI at its current level. The PMP model estimates an annual average "system needs" of $4.5M investment necessary to sustain the PCI over a 5 -year to 10 -year period. The FY 15 preservation investment was $4.387M (97.5% sustained). The PMP model estimates a 0.1 PCI point degradation (or increase) for every $235,000(+/-) subtracted (or added) to the annual pavement preservation investment (outcome measure). The goal of this PM is 100%; the target is improvement or upward trajectory. FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 Target FY 2016 Actual n/a n/a 83.5% 91.1% 97.5% Relating to Goals: Effective Asset Management: Preserve and enhance capital and fiscal assets. 96.6% UPDATE Q4: Approximately $4.35M spent on pavement preservation activity (not including self -performed work labor and overhead) in FY 16 — resulting in a sustained PCI of 80/81. SHERIFF'S OFFICE Safe Communities/Obiective #2 • Number of Inmates participating in jail GED programs: During the fourth quarter of 2015- 16, a total of 16 inmates participated in Jail GED programs. Year to date 50 inmates have participated, or 77% of the FY2016 Target of 65 inmates. • Number of Patrol Calls for Service: During the fourth quarter of 2015-16, the number of Patrol Calls for Service was 9,143 calls. Total actual for the year is 34,554 or 98% of the FY2016 target of 35,340 calls. • Number of self -initiated Patrol Calls for Service: During the fourth quarter of 2015-16, the number of self -initiated Patrol Calls for Service was 9,457 calls. Total actual for the year is 36,248 or 80% of the FY2016 target of 45,396 calls. • Number of emergency preparedness exercises: During the fourth quarter the Sheriff's Office Emergency Management staff participated on one exercise — Cascadia Rising from June 7 - 10. Effective Asset Management/Objective #1 • Replace existing HVAC units and repair the roof on the old section if the jail: Five HVAC units were installed in Quarter 4. This completes the planned installation of ten units in FY 16. The roof repair was completed in Quarter 4. SOLID WASTE: NO RESPONSE PROVIDED rl O tri o to •4© oa 4 el O o y y � 4 r.+ yr o C.> 0 .) O • CI W V ii a O 69 iC cip 0 b 0 a) E S�. 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Alan Unger, Commissioner Deschutes County 1300 NW Wall St., STE 200 Bend, OR 97701 alanuPco.deschutes.or.us Office: 541-388-6569, Cell: 541-419-0556 From: ashlev(aireadculture.com fmailto:ashley(aireadculture.coml Sent: Thursday, August 04, 2016 11:22 AM To: Alan Unger Subject: Press Request: Deschutes County lifting ban on cannabis Hello, My name is Ashley and I'm the Associate Editor for a medical cannabis lifestyle publication called CULTURE Magazine. I recently came across news about Deschutes County lifting the ban on cannabis businesses and wanted to reach out to you briefly to ask a couple of questions about the topic. Any help you can provide would be greatly appreciated. Thank you for your time! Best, Ashley Bennett Associate Editor CULTURE Magazine (ashleveireadculture.com) Inland Empire Weekly (abennettieweeklv.com) 2175 Sampson Ave., Ste. #118 Corona, CA 92879 From: ashlev(aireadculture.com Finailto:ashlevireadculture.com1 Sent: Monday, August 08, 2016 4:29 PM To: Alan Unger Subject: RE: Press Request: Deschutes County lifting ban on cannabis Hi Alan, Thank you so much for your response, here are just a couple of questions for you: -What do you expect to happen now that the ban on cannabis has been lifted in Deschutes County? The County's Planning Division will host workshops to provide potential applicants and interested parties an overview of the local marijuana regulations. Staff will also provide information about application fees and an overview of the county's procedures for processing land use applications. Workshops will be held: August 23, 3 p.m. — 5 p.m., 1300 NW Wall Street, Bend (Barnes & Sawyer Rooms) August 23, 6 p.m. — 8 p.m., 1300 NW Wall Street, Bend (Barnes & Sawyer Rooms) On September 1, we'll begin accepting applications from potential applicants. In their applications, applicants will address the county's required criteria. It is important to emphasize that all marijuana related land uses require approval. Depending on the proposed land use and location, application fees will vary. -How do you feel about the cannabis regulations that are currently in place? I think we have a good set of regulations and are ready to address this issue. We deeply appreciate the time and energy that our planning commissioners, marijuana advisory committee members and so many county residents have invested in an effort to help us create an atmosphere where we are protecting our rural quality of life but still allowing for opportunity. -How do you think this will affect the cannabis industry in your state? The market place will determine the future growth of the industry. The average elevation in Deschutes county is 3500 feet with a 93 day growing season. This limits outdoor growing of fragile crops. We have limited the size of greenhouses to lot sizes so we will see. Do you see any positive or negative effects from this to your local cannabis industry? I think we've developed a set of regulations that will allow for opportunity while still protecting our rural quality of life. Again, I really appreciate any help you can provide! Have a great day, Ashley 4 * 141.$•-zItt Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97703-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, AUGUST 15, 2016 Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be addressed at the meeting. This notice does not limit the ability of the Board to address additional subjects. Meetings are subject to cancellation without notice. This meeting is open to the public and interested citizens are invited to attend. Work Sessions allow the Board to discuss items in a less formal setting. Citizen comment is not allowed, although it may be permitted at the Board's discretion. If allowed, citizen comments regarding matters that are or have been the subject of a public hearing process will NOT be included in the official record of that hearing. Work Sessions are not normally video or audio recorded, but written minutes are taken for the record. 1. Finance Update — Wayne Lowry 2. Discussion of Promotion of National Immunization Month — Health Team 3. Performance Measures (4th Quarter) — Judith Ure 4. Other Items Meeting dates, times and discussion items are subject to change, All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall Sr.. Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572. Deschutes County encourages persons with disabilities to participate in all programs and activities. To request this information in an alternate format, please call (541) 617-4747, or email ken.harmsladeschutes.orq. Board of Commissioners' Work Session Agenda Monday, August 15, 2016 Page 1 of 2' These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session categories. Executive sessions are closed to the public; however, with few exceptions and under specific guidelines, are open to the media. 5. Adjourn Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572. Deschutes County encourages persons with disabilities to participate in all programs and activities. To request this information in an alternate format, please call (541) 617-4747, or email ken.harmsadeschutes.ora. Board of Commissioners' Work Session Agenda Monday, August 15, 2016 Page 2 of 2 County Clerk's Office Nancy Blankenship, County Clerk 13OONVVWall St, Suite 2O2.Bend, DRB77O1'1SGO Fax (541) 383-4424 Recording (541l38B-6548 Elections (541) 388-6547 vmmw.co.duouhuteaocuo elejsaaugsikuudwitm u^:4o�� Marriage Iicense applications can be obtained at: Deschutes County Clerk's Office 1300 N.W. Wall 8troet, Suite 202 Bend, OR 97701. You can complete the marriage license application form online before coming to the office. Our website is vmww.deanhuteo.oro/c|erk. Both applicants must be present to sign the Hcense when it is issued. Hours: Weekdays, 8:00 a.m. to 4:00 p.m. • Fees: $55.00 (check, cash or debit card) payable when license is issued. Debit card fee $1.00. processing • Time: Please aflow approximately 20 minutes to obtain a license. • ID: Each must bring picture identification showing their date of birth. • 3 Day Waiting Period: Regardless of whether you submit your marriage license application online or complete it in our office, you must visit our office at least 3 -days prior to your marriage ceremony iri order to complete the appiication process. }�Kn�omo��mo��Wmxw1 There are no exceptions or waivers to the license fee. No extensions or refunds are made once the license is issued. There is a three-day waiting period from the day the license is issued until it can be used. The license is good anywhere in the State of Oregon for 60 days from the effective date. Legal age for marriage in the State of Oregon is 18 years -of -age. Anyone not yet 17 years of age cannot be Iegally married in the State of Oregon. A seventeen year-old can be married if they have the parenfs or guardian's consent. Parent and guardian consent forms are available from this office. |i.:*--t'mxu*ai/itww: eikLel Oil A Iicense can be issued one day after the final date of a divorce, The final divorce date is required on the marriage license application. /fl«k I *l UsiJ Oregon state law does not allow the marriage of first cousins or nearer kin. 1.1:1;/mm1/11o*�11111*u11 Effective January 1, 2008. the couple will need to identify on the application the legal names they will be taking after the marriage. w:l We do not make referrals to officiants other than authorized persons performing civil ceremonies. For available officiants, please consult the yellow pages in your telephone book. The foflowing persons are authorized to perform civil ceremonies: • Andrea Shartel, Municipal Court Judge Pro TemporeCity of Bend, 541-330-1704 • Ron Roome, Municipal Court Judge Pro Tempore, City of Bend, 541-410-0480