2016-440-Minutes for Meeting August 24,2016 Recorded 9/16/2016COUNTY
NANCY DESCHUTES CLERKDS CJ 741fi•444
COMMISSIONERS' JOURNAL 4911612416 i4'17l11 AM
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For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97703 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, AUGUST 249 2016
Present were Commissioners Alan Unger, Tammy Baney and Anthony DeBone.
Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy
County Administrator; and Dave Doyle, County Counsel. Attending for a portion
of the meeting were Whitney Hale, Communications; Steve Reinke, 911; Randy
Scheid and Nick Lelack, Community Development; James Lewis, Properties; and
Judith Ure, Administration. No representatives of the media or other citizens were
in attendance.
Chair Unger opened the meeting at 1: 30 p.m.
1. Discussion of Tyler Technology Contract.
Steve Reinke spoke about the item, which they have been working on for
months, to update the CAD system. This is part of the strategic planning goals
so that the computer -aided dispatch system and law enforcement dispatch
system to be fully integrated. They investigated other programs, including an
interface system, but none were robust enough to satisfy the needs of all the
agencies.
A CAD change out for a dispatch center is a big consideration, because that is
where all the action happens. They do not consider a change lightly. He
wanted to make sure staff was comfortable with this kind of adjustment.
Minutes of Board of Commissioners' Work Session Wednesday, August 24, 2016 Page 1 of 6
Delta Works was recommended as being very in tune with the industry.
Various agencies, representatives of the industry and others were involved in
discussions on what would work best. It has been a very comprehensive
process.
The cost is just under $1.2 million for Tyler, with the balance of the total $1.5
million for other parts of the program. This includes a slight increase due to
what is required to make the interface work for the State Police and ODOT.
The original $1.5 million allocation is on target and should meet the needs of all
the agencies involved.
Tom Anderson stated that this is supported by all law enforcement agencies and
others. The CAD operator was part of the approved budget.
The Board was supportive of the process to date.
2. Consideration of Approval of a Lottery Grant Request.
Judith Ure stated that this did not come in as a normal request. Two year ago,
the Board funded part of the Oregon Economic Development Association's
annual conference. The Board was supportive of $750 total at that time.
BANEY: Move support of this event for 2016, in the amount of $750.
DEBONE: Second.
VOTE: BANEY: Ye.
DEBONE: Yes.
UNGER: Chair votes yes.
3. Other Items.
Randy Scheid from Community Development explained that regarding high -end
subdivisions and destination resorts was the nature of the housing. Mr. Anderson
said the issue is whether to treat overnight housing as businesses rather than
single- family homes. There has been a lot of discussion with representatives of
resorts.
Mr. Scheid said that hotels are subject to ADA and other requirements. Now
there are cabins with lock -out units. They have to be available 32 weeks of the
year for overnight accommodations.
Minutes of Board of Commissioners' Work Session Wednesday, August 24, 2016 Page 2 of 6
They may not look like hotels but are providing overnight accommodations and
this might put the County on the wrong side of federal law. It would not have to
be all units, but at least some of them have to be accessible, including roll -in
showers. Representatives are selling these to individuals and say it would be
hard to control.
David Doyle stated that they are being approved as R -3, single- family homes, but
are required to be available for overnight housing. It was felt that there might be
issues without them being ADA. State Building Code would not provide any
guidance. In the past, no one considered this. Now it could be mandated, so it is
difficult to determine how to apply building standards.
Mr. Anderson said that some have hotels and can meet the challenge. However,
some are structured differently. Lock -outs have not been treated as hotels. Some
single family homes are also offered as vacation rentals and not approved as
lodging structures. In terms of the consumer considering a rental, most know
what they want. There is an expectation of certain things if the building is a
hotel.
Chair Unger said that if there were no lock -outs, people would go to a hotel
instead. Mr. Shied said that only four out of 54 need to be accessible at some
level. Commissioner Baney asked if there was a new resort, would new rules be
applied. Anything now in the process or already built was done so under an
understanding of certain things. They cannot create an unfair advantage.
Mr. Doyle said they could transition, but it is a matter of how risk - averse the
Board is. There are no ADA units in some developments but this was not
thought of at the time. It is possible that the few units that would be accessible
may not be made available as part of the housing stock, since they would be
privately owned.
Mr. Scheid said that there are cost issues and the type of housing is very different
from a standard hotel. Commissioner Baney would be comfortable with making
this change from this point forward. All else has been accepted and the
developers are moving forward. There are other options in these developments
or the vicinity. She would rather make a course correction with new applications
and not mid -plan.
Commissioner DeBone stated that if there are other accommodations available,
he agrees. He likes for people to have the option of ADA but does not want to go
back and change what was already found to be acceptable.
Minutes of Board of Commissioners' Work Session Wednesday, August 24, 2016 Page 3 of 6
Commissioner Baney added that they will have units in the pool and this is not a
part of it. Those units may not be available anyway. This is a significant issue
and they might have done things differently if this had been discussed previously.
They are already deed restricted as to use already. She thinks it could be offered
to purchasers who might be interested in something ADA.
Mr. Scheid said that Tetherow has started building units and could make
revisions at this time. These are not considered to be permanent rentals. Mr.
Doyle stated that a one -size fits all view does not work per the State, who told the
County to use its discretion. There are a lot of homes available for lodging now,
and those owners have not been required to make them ADA accessible, and do
not need to have the homes available for a certain number of weeks per year.
This applies only to resort properties, which may give an unfair advantage to the
owners of regular housing.
Mr. Scheid said that it could cost about 10% more per unit to build. There is
more than wider doors; there are clear floor areas, special handles and hardware,
a roll -in shower, lower kitchen counters and other factors. The State wants these
to be random and not all in the same place or built for the same type of family.
Commissioner Baney said that someone is being asked to purchase this but make
it available for a period of time. Mr. Scheid said there might be demand for these
specialized units.
Chair Unger stated that this might be a marketing opportunity for certain
individuals, whether buyers or visitors. There is probably some demand for this
specialized housing and it might be a marketing choice. Commissioner Baney
noted that this would change what they have already been approved for. Nick
Lelack stated that the marketing is already a challenge because of the deed
restrictions. This marketability is an unknown. Commissioner Baney said this
seems to be a course correction and should have been required before approvals.
Mr. Scheid likes them to have a level playing ground, but is also concerned about
liability regarding reasonable accommodations. At this point, it involves
Tetherow and possibly Caldera. Commissioner Baney stated that Tetherow has a
hotel that meets this requirement. Chair Unger noted that moving forward in the
future, there can be a change if there is no hotel in the plan. Commissioner
DeBone feels that it might cost Caldera a little more, but he does not see a
consumer being bothered by lower sinks or wider doors. Commissioner Baney
stated that the product is going to be privately owned and this is a consideration
to her. Chair Unger feels that this is a marketing opportunity.
Minutes of Board of Commissioners' Work Session Wednesday, August 24, 2016 Page 4 of 6
It was decided that Tetherow could go forward, but future developments have to
take this into consideration. Mr. Doyle asked about Caldera, which has local
planning approval now for Phase II, but not yet building approval. Chair Unger
feels they have a chance to adjust. Mr. Doyle said that Caldera might consider
this as unfair. Commissioner Baney would prefer this start with Phase III.
Commissioner DeBone supports this applying to the current project, Phase II.
Whitney Hale spoke about the State of the County address in Redmond on
Tuesday, August 30. The Board reviewed the talking points and presentation.
Some of this will be Redmond - specific add -ons.
Commissioner DeBone stated that there have been a lot of good questions from
Realtors regarding the impacts of the marijuana industry on property.
Commissioner Baney would like to highlight the efforts to increasing housing
availability in Redmond through the local groups.
Mr. Anderson stated they could talk about the improvements to 911, and how this
will benefit all agencies, including the Redmond Police Department.
Commissioner DeBone said that the Fair is not just Redmond, but instead is the
only countywide party thrown for all citizens each year.
Chair Unger wants to talk about County -owned land that he would like to refer to
as opportunity land, especially the property located adjacent to the Fairgrounds.
Erik Kropp asked that they talk about their partnership with Brightside Animal
Shelter, and especially the vet tech program with COCC.
Mr. Anderson would like to talk about the planned improvements to the Negus
Transfer Station.
The Board went into executive session at this time, under real property
negotiations and pending or threatened litigation. No decisions were reached.
The work session continued afterwards.
Commissioner DeBone indicated he is traveling to Houston, Texas next week, by
invitation, to take part in an industry event hosted by the Texas Public Safety
Broadband Radio Program.
Minutes of Board of Commissioners' Work Session Wednesday, August 24, 2016 Page 5 of 6
The Board will not meet at all on Wednesday, August 31, or on the morning of
August 29. There will be a work session on August 29, and the consent agenda
items and weekly bills would be addressed at that time.
Regarding tomorrow's joint hearing with the City of Bend regarding the Bend
UGB expansion, the City wants to be able to continue the hearing to a time and
date certain of September 7 at 3:00 p.m., at City Hall.
The Board is amenable to keeping the written record open after the hearing for a
period of time but, depending on how the hearing progresses, does not see the
need to continue it after hours of public testimony tomorrow.
Commissioner Baney does not feel it is necessary to sit through the City's
deliberations. The County can deliberate on its own ordinances after the City has
come to a decision on its ordinances.
4. Adjourn.
Being no further discussion, the meeting adjourned at 4: 00 p.m.
APPROVED this Day of 2016 for the
Deschutes County Board of Commissioners.
ex— yfr= —
Alan Unger, Chair
Tammy Baney, Vice Chair
ATTEST: G0bali
()S7� �&� Anthony DeBone, Commissioner
Recording Secretary
Minutes of Board of Commissioners' Work Session Wednesday, August 24, 2016 Page 6 of 6
Annual OEDA Membership I V
O R E G O N
ECONOMIC DEVELOPMENT
L ASSOCIATION
AnnuatSponsoIrship
Logo on home page of OEDA website, newsletters
& E- Updates
✓
Featured meal or reception sponsor at Fall Conference
Logo displayed on conference materials, including
attendee name badges
✓
✓
Opportunity for a brief presentation at conference event
V/
Featured meal or reception sponsor at Summer
Conference
✓
✓
Featured meal or reception sponsor at Spring Conference
V/
Opportunity to display banner at event (sponsor provides
own banner)
✓
Recognition on conference events webpage and in all
conference electronic marketing
✓
✓
✓
✓
Complimentary conference registrations (total for the
three conferences - sponsor to choose allocation)
6
4
3
1
Optional vendor showcase booth /table at event
V/
Recognition on conference signage
V/
V/
Recognition on OEDA website sponsor page
V/
✓
J# • . • • 4
Fall $3000 $1500 $750
Summer $1500 $750 $500
Spring $1500 $750 $500
Individual conference sponsors receive the some benefits listed under annual conference sponsors above for Gold, Silver, and Bronze except the number of
complimentary conference registrations will be two for Gold, and one for both Silver and Bronze.
RIM-
r.
SPONSORSHIP
CONTRIBUTION FORM
O R E G O N
E C O N O M I C DEVELOPMENT
t_ ASSOCIATION
Please indicate your preferred level of sponsorship below and
email completed form to bethanyf @pacounsel. org.
Company Name:
(as it should appear on all printed materials)
Contact Person:
Address /City /State /Zip:
Phone:
Website:
Email:
Payment Options
❑ Check ❑ Visa ❑ MasterCard ❑ American Express
Account #
Billing Address
Expiration Date
Dynamic by Design (not by Default)
2016 OEDA Annual Conference Sun river —October 23 -25
Sunday, October 23
Opening Reception @ Sunriver Resort, 5:00 — 6:30 pm
Tour, Appetizers, No Host Wine & Beer
Monday, October 24
Opening Session, 8:00 - 9:15 am
Breakfast Keynote — Rob Little, Cairn: Succeeding in an Entrepreneurial Community (Tentatively Confirmed)
Morning Breakout Session
Time
Session Title
Speakers
Format
Notes
9:45 —10:40 am
Tools for Creating a
Jim Coonan — RAIN
General Session
Dynamic
Brian Vierra — EDCO
Community (RAIN,
(confirmed)
BVC, Pub Talk)
Meyers
9:45 —10:40 am
Millennials —
TBD
Rethinking
SOREID
Workforce
Larry Holzgang —
Development
Business Oregon
11:00 —11:50 am
EDCO Regional &
Roger Lee
Local Model
(confirmed)
11:00 —11:50 am
Why the Next
Damon Runberg
Recession will be
(confirmed)
Different
Awards Luncheon, 12:00 —1:30 pm
Lunch Keynote — Impact of Technological Changes: Darren Pleasance - Google
Time
Session Title
Speakers
Format
Notes (assignment)
1:45 — 2:50 pm
Data Comparison
Business Oregon:
General Session
Tools
Karen Goddin, Jill
Cuyler, Michael
Meyers
3:10 —4:00 pm
How Economic
Colleen Padilla —
Development
SOREID
Organization are
Larry Holzgang —
Leveraging Regional
Business Oregon
Solutions Teams
3:10 —4:00 pm
Industrial Site
Gary Vanhuffel -
Format
Notes (assignment)
9:45 —10:40 am
Inventory Process &
Business Oregon
Progress
Southwest
Monday, October 24
Dinner, 6:30 pm — SHARC?
Successful Exits — Creating Gravity in your Community: Retention in an Age of Mergers and Acquisitions
Rod Ray — Bend Research
Tuesday, October 25
Breakfast Session, 8:00 - 9:15 am
Breakfast Keynote — Empowering Everyone — Get Your Economic Development Team working for you — Ron Kitchens,
CEO Southwest Michigan First
Morning Breakout Session
Time
Session Title
Speakers
Format
Notes (assignment)
9:45 —10:40 am
General Session —
Ron Kitchens —CEO
Lead Generation
Southwest
and Beyond
Michigan First
11:00 - 11:50 am
Is Oregon
Mike Meyers —
Competitive?
Business Oregon
11:00 —11:50 am
Industry Sectors —
Matt Sybrant - Key
How Two EDOs are
Industry; ,
Utilizing for Area
Coordinator, EDCO
Economic Strength
(confirmed);
Sarah Means —
Economic
Development
Manager, Lane
County Economic
Development
Closing Luncheon, 12:00 —1:30 pm
Lunch Keynote — Shredding New Territory: Snowplanks — James Nicol & Ryan Holmes (confirmed)
2:15 - 3:45 pm Tour - Bend Research
Redmond Chamber: 2016 State of the County Talking Points
9 -1 -1
• May Primary — Permanent Funding
• Will pay for new radio system
o Today agencies use different radio systems. Many are outdated. First
responders often don't have adequate radio coverage, especially when
they're inside buildings or in remote areas.
o 9 -1 -1 is combining local agencies systems into a new, updated radio
system. This will fix gaps in coverage and help keep the public, fire, police
and emergency medical responders safe.
Marijuana
• Developing reasonable regulations
• Lengthy process, great engagement from citizens on both sides of the issue. Six
public hearings. Work began in April 2015.
• Beginning Sept 1 we will accept land use applications
Economic Development
• EDCO Partnership
• Medline ReNewal: Medical Device Reprocessing, 28 new jobs, $33,495
average pay, $28,000 loan
• Ammunition Development Corporation: Ammunition manufacturing, 20
new jobs, $46,842 average pay, $40,000 loan
• PCC Schlosser: Specialty manufacturing, 25 new jobs, $45,615 average
pay, $50,000 loan
• Redmond Habitat Partnership
o Photos is of remodeled home on SW Black Butte Ave in downtown
Redmond (donation from County last year). Family was expected to move
in in June.
• This year, donated two homes in Terrebonne and Redmond that were
acquired through property tax foreclosure.
• Opportunity to make home ownership a reality
• Development Land Availability
• Desert Rise Partnership
• Redmond Rod and Gun Club (SB1544 Land)
And More
• Land Donations to the City
o (Canyon Rim, COID Canal Trail)
• Brightside Partnership (Dog on slide (Nellie) is currently available for adoption)
o Extension This Year
• Fairgrounds Expansion
o DSL Land Swap
• Unger Building
Coming Soon .... Negus Improvements (Planned)
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97703 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., WEDNESDAY, AUGUST 24, 2016
Pursuant to ORS 192.640, this agenda includes a list of the principal subjects
anticipated to be addressed at the meeting. This notice does not limit the ability of
the Board to address additional subjects. Meetings are subject to cancellation
without notice. This meeting is open to the public and interested citizens are
invited to attend.
Work Sessions allow the Board to discuss items in a less formal setting. Citizen
comment is not allowed, although it may be permitted at the Board's discretion. If
allowed, citizen comments regarding matters that are or have been the subject of a
public hearing process will NOT be included in the official record of that hearing.
Work Sessions are not normally video or audio recorded, but written minutes are
taken for the record.
1. Discussion of Tyler Technology Contract — Steve Reinke, 911
2. Consideration of Lottery Grant Request — Judith Ure
3. Other Items
These can be any items not included on the agenda that the Commissioners
wish to discuss as part of the meeting, pursuant to ORS 192.640.
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting
rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388 -6572.
Deschutes County encourages persons with disabilities to participate in all programs and activities. To request
this information in an alternate format, please call (541) 617 -4747, or email ken. harms( .deschutes.org.
Board of Commissioners' Work Session Agenda Wednesday, August 24, 2016 Page 1 of 2
At any time during the meeting, an executive session could be called to address
issues relating to ORS 192.660(2) (e), real property negotiations; ORS
192.660(2) (h), litigation; ORS 192.660(2) (d), labor negotiations; ORS
192.660(2) (b), personnel issues; or other executive session categories.
Executive sessions are closed to the public; however, with few exceptions and
under specific guidelines, are open to the media.
4. Adj oum
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting
rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388 -6572.
Deschutes County encourages persons with disabilities to participate in all programs and activities. To request
this information in an alternate format, please call (541) 617 -4747, or email ken. harmsCa deschutes.org.
Board of Commissioners' Work Session Agenda Wednesday, August 24, 2016 Page 2 of 2