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2016-441-Minutes for Meeting August 29,2016 Recorded 9/16/2016COUNTY NANCY DESCHUTES CLERKOS 1�J Z0�6.441 COMMISSIONERS' JOURNAL 09/16/2016 10;17:27 AM 11011MINNIMMiNUBIMNIMIERMIEN mi. 2036 -441 For Recording Stamp Only Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97703 -1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.orl? MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, AUGUST 29, 2016 Present were Commissioners Alan Unger, Tammy Baney; Commissioner Anthony DeBone was out of the office but listened in for a few minutes. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; and Dave Doyle, County Counsel. Attending for a portion of the meeting were Timm Schimke, Solid Waste; Whitney Hale, Communications; Judith Ure, Administration; David Givans, Internal Auditor; Ed Keith, Resource Management; Wayne Lowry, Finance; Scot Langton, Assessor; Steve Reinke, 911; Deevy Holcomb and Trevor Stephens, Community Justice; DeAnn Carr, Health Services; Nick Lelack, Community Development; Lee Randell, Facilities Management; and Chris Doty, Road Department. Also present were Richard Coe of The Bulletin; Randy Dirks, Tyler Technology; Katelyn Pay, Central Oregon Builders' Association; and four other citizens. Chair Unger opened the meeting at 1: 30 p.m. 1. COIC Update. Jason Carr and Karen Friend of COIC spoke about a concept for legislative change relating to public transportation in the area. Ms. Friend said they worked on this last year and learned a lot about the barriers to this effort. Minute of Board of Commissioners' Work Session Monday, August 29, 2016 Page 1 of 14 This was a Central Oregon solution that needed to be refined for COIC's purposes, so they had to remove concerns voiced by other transportation providers around the State. Ms. Friend indicated there are several steps involved. A property tax levy would require the approval of various agencies first. COIC does not see this as a property tax change but more as a governance change. However, issues related to property taxes are always a concern of the public. COIC wants to keep the system whole and not fragmented, as it would be through the formation of small transit districts. It is more efficient if it is governed from one point, but needs to have a mechanism to levy property tax when a city is ready for this change. Transit is funded by grants and allocations, but they are always seeking a local match. One necessary tool is recognizing when it needs to be out of the general fund. Most cities are not ready for this change, but some are close and need this option available. They do not want to sever the system when one city is ready but others are not. They want to see cities let this evolve when they are ready, and when they know the level of service needed. This will allow all cities to be involved in the greater program and join in when they are ready. Chair Unger stated that Commissioner DeBone needs to hear this as well. Jason Carr, City Counselor of Prineville and Chair of COIL, explained they have looked at various options and this is the best one. It keeps the rural program in place for economies of scale; and there is always the potential for an advocacy group to get something on the ballot and try to go forward that way. Few citizens would support a regional tax if it benefits just one city. Local representation such as that held on COIC is important. The funding piece needs to be available when a city is ready for enhanced services. This would provide a lot of flexibility to all entities in the area. Commissioner Baney asked if they have talked with the League of Oregon Cities. Ms. Friend said they are starting with the local governments, but will be meeting with other agencies. Mr. Carr stated that the Prineville City Council is supportive. Chair Unger said they are providing as many services as can be afforded. There is a lot of need, but few want to pay enough to make it happen. Commissioner Baney noted that it is being handled efficiently now, but it is precarious. She is supportive of this proposal. Chair Unger said he is as well, but wants to involve Commissioner DeBone. Minute of Board of Commissioners' Work Session Monday, August 29, 2016 Page 2 of 14 Ms. Friend explained that a transit district is a one - size - fits -all idea, and this area is too varied for that. This is how the law is set up now. They are proposing that each entity come in at a different place and time, and be funded as is appropriate for them. This is not currently available under transit district law. Commissioner Baney agreed that some areas do not want to be subsidizing another. Mr. Carr said that Bend is the driver due to needs and size, so a balance needs to be found so the other communities can provide the services they need and want when it is appropriate for them. Ms. Friend added that this also allows the cities to be flexible with timing so this type of service does not conflict with other needs. Chair Unger stated that COIC is a representative of counties and cities, and if there was a new district formed, this central control would go away. This is critical to workforce, housing and other community needs. 2. PAC West Visit — Legislative Planning. Paul Phillips, Courtney Johnston, Ryan Tribbett and Sabrina Riggs of Pac /West were present. Judith Ure said the County is preparing for a full legislative session with a new lobbyist firm, and they need to get to know each other. Mr. Phillips said he previously spent time in the legislature, and enjoys his current work. Courtney Johnston would be the main contact; and Sabrina Riggs helps with covering the various hearings. Ryan Tribbett is the lead lobbyist. Mr. Phillips specializes in ways and means, and coordination. They want to know the County's priorities. They already went through material about the County, and are here to learn more. Chair Unger noted that it is a challenge. The County works with AOC and others, but there are times when they cannot provide enough help. More than anything, the County wants to be aware of threats that can affect how things are done here. Ms. Ure referred to a brief list. Some bills are high priority and some are not, but there are usually a lot of them. Some departments track those that affect them specifically. She is not sure specific issues have been identified yet. Minute of Board of Commissioners' Work Session Monday, August 29, 2016 Page 3 of 14 Mr. Phillips said that bill filings happen a lot sooner than in the past, and things move faster. Mr. Tribbett said they are a month out from filings, so now is the time to be proactive. It will be more restricted after then. Anything that needs to be submitted should be soon. The `relating to' clause cannot change, so bills have to be written carefully. After that, there is a month to get sponsors in place. Mr. Phillips added that they will find out what others have submitted and whether it affects what Deschutes County wants to see. Trusting legislative actions to make things happen is not reliable. Some are waiting to see what happens with Measure 97, which will result in needing more work since it is poorly written. There are psychological issues as well that will affect things like transportation needs, that people want to have but few are willing to pay for. Senator Alan Bates died a few weeks ago, and this might change the makeup of the Senate. There will be a ripple effect affecting the House as well. Things could also change after the general election. Tom Anderson spoke about the process and expectations. There are many different functions handled by the County, and they rely on department directors and others to coordinate this work. The County may not always have the same priorities as other counties or other parts of the State. They would like to gather about once every two weeks, by conference call, with the lobbyist firm and legislators, so everyone can be kept up to date. This can change to weekly when legislation is rapidly being reviewed. The County can coordinate being involved in hearings as needed. Mr. Phillips would like to see a Commissioner or other represent the County in person on many issues, for consistency and to give a strong voice. If someone needs training on presentations, his firm can provide this. Some people do not do well with giving testimony. His firm likes to sit on legislative calls and monitor the reactions of the legislators. Legislators may not agree with each other or what an agency says it needs, but it is important to know what they are thinking and to make sure that they are aware of the County's priorities. Mr. Phillips said they can host the conference calls or can have a legislator do it. There are a number of ways to do this. He noted that Ms. Ure is the primary contact, although they may hear from the Commissioners direct. Everyone needs to know what they are expected to do. Ms. Ure indicated that if they feel it is important to have direct contact with a department head, that is okay, too, as long as she and the Board are kept aware of what is going on. Minute of Board of Commissioners' Work Session Monday, August 29, 2016 Page 4 of 14 Commissioner Baney wants to be able to speak with them directly as needed, if they are at a critical point in an issue. Mr. Anderson said that Commissioner DeBone likes face -to -face contact with legislators when appropriate. Chair Unger explained that party politics are not an issue here, but sometimes it is with the legislators. Mr. Tribbett said that most entities support transportation if there is funding available. The public shies away from taxes but wants the services. Chair Unger noted that much of the enhanced funding seemed to be earmarked early, and this eliminated a lot of opportunities. Mr. Phillips stated that legislative makeup is very important. This is critical for a gas tax at this point. There are tradeoffs. Chris Doty said that there is a lot of local discussion on funding. They do not want to duplicate efforts. They have COIC, COACT and others working on this as well. Chair Unger added that it is important that the County stand with these groups. Mr. Phillips stated that the more agreement there is, the more likely an issue is to be recognized. Commissioner Baney said that all seem to agree that it does not matter what political party they are, and there are some universal needs and other issues that are tied to this. Mr. Phillips asked about Connect Oregon. Chair Unger stated that it is very important, especially relating to airports. This is critical to economic success. Mr. Phillips said he would like to get it back to where it once was. It is a valuable tool. Scot Langton said that they have to wait for the vote on Measure 97 and see what happens after that. There are a lot of great ideas about property tax, and he would like a seat on the table so he will know when an idea appears to be viable. Mr. Phillips stated that legislators rely on the experts, but do not always see eye to eye with each other. Mr. Langton noted that the last - minute bills and amendments require a quick response. Mr. Phillips said that issues need to be humanized since they deal with real people. Chair Unger said he is Vice Chair of COIC. It is important to know what is happening with transportation. Ed Keith said that the State stepping into the federal forest restoration arena has helped with some of the groundwork. There are issues related to biomass material, which needs to be utilized in a more meaningful way. Minute of Board of Commissioners' Work Session Monday, August 29, 2016 Page 5 of 14 Lee Randall manages the County's buildings, and said the County is involved in energy trust programs. Timm Schimke had nothing specific to discuss at this time, but thinks there might be some upcoming legislation on paint, electronics and hazardous waste in general. This kind of legislation can sometimes be advantageous to the County, but sometimes is the opposite. Chris Doty has road projects in the pipeline that they would like to do, but a lot of funding is going away, so it is uncertain. One bill moving through would change some of the methodology and change allocations. The transportation funding package is the biggest concern. Mr. Phillips asked about debates, such as with studded tires. Mr. Doty noted that most of this is handled through AOC. Chair Unger said a balance needs to be found. Commissioner Baney said that Secure Rural Schools funding is critical, especially to many of the smaller counties. Nick Lelack explained that they have to play defense on some issues, such as fees. They also play offense in some issues such as programs that allow more land use decisions at the local level. They support UGB statute rule changes and are now dealing with the Bend UGB. This is the biggest land use issue in the region, determining how Bend can grow. Anything that might further restrict local land use decisions is important. During the last session, the legislature dealt with housing issues at the urban level, but this issue needs more attention outside of the UGB's. Mr. Phillips noted that the CCO's are dealing with the urban areas and health care. It is coming to a head soon. Chair Unger said that they have to grow health programs and it is a challenge. DeAnn Carr said there is a ripple effect with the Department of Justice and State hospitalization program. They see well- intentioned good and bad ideas. They want to improve community health and avoid increased siloing of funding, which decreases the effectiveness of the dollars. They expect to see bills around safe schools and suicide prevention. The topic of parity comes up but may not be addressed. It is a big part of the story of the challenges to health systems. Minute of Board of Commissioners' Work Session Monday, August 29, 2016 Page 6 of 14 Mr. Phillips asked how closely they work with the Oregon Health Authority. Ms. Carr said they have representatives on the various committees. Behavioral health needs to be brought into this at a higher level. Ms. Johnston said that there are a lot of mandates that come with inadequate funding. Ms. Carr stated that these things do not strengthen the system overall, if there is no parity or not enough funding. A sweeping overgeneralization does not help. Steve Reinke said that 911 now has its own funding, and they are working through the challenges of a new radio system and other resources. The legislature has talked about consolidation of organizations, especially those in very small counties. He is happy to help with this concept where needed. The rural communities receive little from the State. This local 911 can be a resource for other areas at this time. The Sheriff's Office wants to see polygraphs for 911 candidates, as agents for law enforcement. This should be allowed as an option. Mr. Phillips said that it did not pass the legislature because it did not include management. He thinks it might pass now if it did, and feels the bill will be reintroduced. It is getting more traction now. David Givans, as internal auditor, provides accountability and best practices to County departments. Wayne Lowry stated that he is involved in investing, room tax, self - insurance and other programs. They also have their own Justice Court, and this is now working well. The big thing for everyone is PERS, and they are anticipating that about six years from now the cost to the County will double. They are planning how to handle this if it is worst case. Mr. Phillips stated that he is not sure where this is going, but it will keep coming back. Tom Anderson stated that room tax is an issue here. The city of Bend would like more flexibility on how this funding is used. The County has a positive relationship with the lodging entities and is sensitive to this, and wants to be kept aware of any bills that might affect lodging tax and the resort industry. Mr. Phillips said there is some activity on this issue already happening in the urban areas. Whitney Hale as Public Information Officer is critical in helping the County reach the public. Mr. Phillips said that some agencies have done studies as to what their constituents want, and asked if the County has given this kind of survey some thought. Minute of Board of Commissioners' Work Session Monday, August 29, 2016 Page 7 of 14 Deevy Holcomb and Trevor Stephens are with Community Justice, and Ms. Holcomb said they try to use the resources available as efficiently as possible. The big ticket item is the justice reinvestment program, and prison population reduction revenue streams. They often work through the industry agencies for guidance. They are interested in knowing about any potential funding sources. On the Juvenile Justice side, if there is any movement regarding juvenile crime reduction funds, they would like to know about it. They would like to see this amount moved to the Oregon Youth Authority. Mr. Phillips said that they are moving towards getting the legislative delegation here before the session, doing a tour, and so on. They are in the introduction stages and may want to include other counties. He added that the more the legislators can see what is going on and what the concerns are, the better. Dave Doyle stated his department supports the departments, but they are concerned about public records legislation. They do not oppose public access, but there is a cost involved. The idea of a five -day turnaround with a $25 total fee is not reasonable. Mr. Phillips said that the new bill is aimed more at the State, but the person pushing it did not differentiate this from other agencies. Mr. Reinke said that in Washington State, they cannot charge for time, but just materials; and there was a small maximum penalty if something requested was deemed frivolous, when it could cost an agency thousands of dollars. Mr. Doyle added that the State is always pushing one -sided boilerplate contract language, and the local entities have to push back. Mr. Phillips said they will contact the County if an issue is urgent, expecting that the County can act as appropriate. Legislative counsel is too challenged by its workload now to spend the time doing this. Mr. Anderson said they have a good relationship with the local Court, and pointed out there is a dire need for more judges. There is a process for this, and he is not sure how the County can weigh in. This is a priority and needs attention. Their input is available if it will help. Requests seem to be based on population and workload. Commissioner Baney stated that a study has shown they are down two judges here. They have already done salary adjustments. The courtroom facilities can be made available for another judge if this happens. This lack of judges is causing a backload of cases. Minute of Board of Commissioners' Work Session Monday, August 29, 2016 Page 8 of 14 Erik Kropp said that management rights continue to be eroded. They want to be kept aware of this legislation. Also, claims and workers compensation are issues to watch. Ms. Ure noted that the lottery fund is vital. There have been ideas presented at the State level to give some for veterans' funding and others. She is concerned that the County's portion of the overall fund will be impacted. The State plays with the lottery funds every year. Ms. Ure does not know how the County enters into the calculation for lottery funds, but it is important to economic development here. Mr. Phillips asked if the County takes a position on ballot measures. Commissioner Baney indicated they have, but it depends. Chair Unger stated they have to represent the County outside of their own personal opinions. Mr. Phillips said they need to be clear on the impacts to the residents of the County. There might be things that the County does not want to get involved with. Mr. Tribbett said bills will be made public in January. He wants to know how they are prioritized at the County level. Ms. Ure stated that in the past, she would send this information to the Board and department heads, and the Board is ultimately the decision -maker on what is most important. She hopes that it can be streamlined. Commissioner Baney said that sometimes an amendment can completely change a bill and the Board might have to take immediate action one way or another. Mr. Phillips would like to know the legislative direction of the County so it can be defended. Ms. Ure replied that the departments often provide this, and as necessary, it is fine -tuned and provided to the Board. Mr. Phillips stated that it is helpful to have clarity as to why might support or oppose a particular bill or amendment. Ms. Ure said they do not do this for all bills, but just the key ones. Mr. Phillips said the hot topics seem to be land use, lodging tax, transportation, health and taxes. Ms. Johnston said that is helpful to have the Commissioners come to Salem for more in depth discussions and meetings. Mr. Tribbett stated that the first month it is important to take the clients around for meetings with legislators, as it will get more difficult to get their attention and time as the session progresses. Ms. Ure said they rely heavily on the delegation, but have not been as connected with all legislators as they should be. Mr. Phillips said this is important especially regarding tax issues and budgeting. A relationship with them could be critical to an overall issue. Minute of Board of Commissioners' Work Session Monday, August 29, 2016 Page 9 of 14 Mr. Anderson stated that Commissioner DeBone has been listening in to the meeting for a while by phone. Commissioner DeBone said it is all about building relationships. Commissioner Baney wants to be kept aware of any changes to the CCO's. The local CCO is structured differently and is very successful. Their meetings are open to the public and this has added the trust of the community. Another piece is modernization of public health. Mental health is going to be a part of this. They are identifying what areas would work best under a partnership. Mr. Phillips noted that there will be changes to the CCO's. Commissioner Baney said the local CCO is under special legislation that will sunset in 2021. The joint management agreement caps the contractor at a 2% profit. Mr. Phillips stated that this is what might be threatened and it could affect the local CCO. Representative Buehler is watching this. Most entities feel it is working okay and they would just like to see the State get out of the way. Commissioner Baney spoke about the structure of the District Attorney's Office. With the D.A. being a State employee, it is awkward because the County is liable for what he does, not the State. This needs to be aligned with either the State or the County, but not straddling both. The County has this responsibility but no ability to control much of what happens. Chair Unger is on the Oregon Workforce Investment Board, and feels their work is critical. The workforce system is not aligned that well. He would like to get back to what former Governor Kitzhaber put into place in this regard. Commissioner Baney said she sits on the Housing Stability Council as well. The lack of affordable housing is a big obstacle to overcome. Chair Unger noted that they want to start out on the right foot, and he looks forward to working with Pac /West. Before the Board was Consideration of Approval of the Consent Agenda. BANEY: Move approval except for the minutes, which she has not had a chance to review. UNGER: Second. VOTE: BANEY: Yes. UNGER: Chair votes yes. Minute of Board of Commissioners' Work Session Monday, August 29, 2016 Page 10 of 14 Consent Agenda Items • Board Signature of Document No. 2016 -515, a Bargain and Sale Deed for Property Purchased from Deschutes County (Giffin) • Board Signature of Document No. 2016 -573, the Purchase of Six New Fleet Vehicles (Sheriff s Office) • Board Signature of Document No. 2016 -542, Amending a Contract with Aramark regarding Inmate Meals • Board Signature of Document No. 2016 -586, a Relinquishment Deed from ODOT for Public Road Purposes — Traffic Signal (Highway 97, Reed Road, First Street) • Board Signature of Document No. 2016 -584, an Intergovernmental Agreement with ODOT for a Single Trip Permit Authorization • Board Signature of Document No. 2016 -542, Amending an Agreement with Aramark for Inmate Meals • Board Signature of Minutes: Business Meetings of August 15 and 24, 2016 Work Session of August 24, 2016 Joint Meeting with Black Butte Ranch County Service District Board, June 30, 2016 CONVENED AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT 3. Before the Board was Consideration of Board Signature of Letters regarding Appointments to the Sunriver Service District Managing Board: • Accepting the Resignation of Mike Gocke and Mark Murray, and Thanking Them for Their Service; • Appointing Mark Johnson, Jim Fister and Greg Keller through August 31, 2019; and Appointing Bob Nelson through August 31, 2018 BANEY: Move approval. UNGER: Second. VOTE: BANEY: Yes. UNGER: Chair votes yes. Minute of Board of Commissioners' Work Session Monday, August 29, 2016 Page 11 of 14 CONVENED AS THE GOVERNING BODY OF THE 9 -1 -1 COUNTY SERVICE DISTRICT 4. Before the Board was Consideration of Chair Signature of Document No. 2016 -598, a Contract with Tyler Technology for a Computer Aided Dispatch System for 911. Mr. Reinke introduced Randy Dirks, a representative of the Tyler Technology, and explained the nature of the contract and the controls put into place to protect the County and other agencies. The company is developing an IOS program for mobile users. The records management system will be on the same platform as 911, and queries and other workflow issues will be simplified. The fire services have been using IOS for some time through an interface, and really like it. This documents the trip to the event as well as at the event. It is a big positive for Tyler to step up to meet this need. Deployment of the program should start before the end of the year. The user board is very supportive of this agreement. BANEY: Move approval. UNGER: Second. VOTE: BANEY: Yes. UNGER: Chair votes yes. 5. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9 -1 -1 County Service District in the Amount of $279724.58. BANEY: Move approval, subject to review. UNGER: Second. VOTE: BANEY: Yes. UNGER: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION /4 -11 COUNTY SERVICE DISTRICT 6. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension /4 -11 County Service District in the Amount of $1,106.94. Minute of Board of Commissioners' Work Session Monday, August 29, 2016 Page 12 of 14 BANEY: Move approval, subject to review. UNGER: Second. VOTE: BANEY: Yes. UNGER: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 7. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $833,103.44. Mr. Anderson said that under the trust fund transfers, there were foreclosures and a release of some security funds for Pronghorn. Most of the vouchers were routine, and included restocking the on -site pharmacy and road projects. BANEY: Move approval, subject to review. UNGER: Second. VOTE: BANEY: Yes. UNGER: Chair votes yes. 8. Other Items. Whitney Hale spoke about this week's Redmond Chamber of Commerce presentation. She added a few talking points and clarified who is going to speak about what issues. Ms. Hale talked about upcoming County College participation. There was a survey conducted, as they do each year, to get feedback from participants. The feedback was very positive but some felt some of the sessions were too lengthy. Mr. Anderson stated that they want to encourage questions but need to keep comments brief. Commissioner Baney said the outline will help keep them focused. Mr. Anderson said the program has not changed much but they have reduced the time for the Internal Auditor and added County Counsel. Minute of Board of Commissioners' Work Session Monday, August 29, 2016 Page 13 of 14 Mr. Anderson said that Douglas B. Marlow, J.D., Ph.D., of the National Association of Drug Court Professionals, is going to be providing training on best practices for Parole & Probation re -entry services, and a breakfast is planned with the hope the Commissioners will attend to meet him. At 3:15 p.m., the Board went into executive session to discuss litigation issues. After the conclusion of executive session, the following action was taken. BANEY: Move that Legal staff proceed as discussed. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. 9. Adjourn. Being no further discussion, the meeting adjourned at 4:20 p.m. APPROVED this Day of 2016 for the Deschutes County Board of Commissioners. a& axItIt- Alan Unger, Chair Tammy aney, ice Chair ATTEST: ()SbL� Anthony DeBone, Commissioner Recording Secretary Minute of Board of Commissioners' Work Session Monday, August 29, 2016 Page 14 of 14 A ;r-\ Q L U N U U O m 0 c a� in c� a� n J 0 o a LO Jj Lo 3 Vt! .a Q C s U C -- ca Z. a Q L U N U U O m 0 c a� in c� a� n J Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97703 -1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, AUGUST 29, 2016 Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be addressed at the meeting. This notice does not limit the ability of the Board to address additional subjects. Meetings are subject to cancellation without notice. This meeting is open to the public and interested citizens are invited to attend. Work Sessions allow the Board to discuss items in a less formal setting. Citizen comment is not allowed, although it may be permitted at the Board's discretion. If allowed, citizen comments regarding matters that are or have been the subject of a public hearing process will NOT be included in the official record of that hearing. Work Sessions are not normally video or audio recorded, but written minutes are taken for the record. 1. COIC Update — Karen Friend, Interim Executive Director 2. PAC West Visit — Legislative Planning — Judith Ure 3. CONSENT AGENDA • Board Signature of Document No. 2016 -515, a Bargain and Sale Deed for Property Purchased from Deschutes County (Giffin) • Board Signature of Document No. 2016 -573, the Purchase of Six New Fleet Vehicles (Sheriff's Office) • Board Signature of Document No. 2016 -542, Amending a Contract with Aramark regarding Inmate Meals Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388 -6572. Deschutes County encourages persons with disabilities to participate in all programs and activities. To request this information in an alternate format, please call (541) 617 -4747, or email ken. harms(a)deschutes.org. Board of Commissioners' Work Session Agenda Monday, August 29, 2016 Page 1 of 3 • Board Signature of Document No. 2016 -586, a Relinquishment Deed from ODOT for Public Road Purposes — Traffic Signal (Highway 97, Reed Road, First Street) • Board Signature of Document No. 2016 -584, an Intergovernmental Agreement with ODOT for a Single Trip Permit Authorization • Board Signature of Document No. 2016 -542, Amending an Agreement with Aramark for Inmate Meals • Board Signature of Minutes: • Business Meetings of August 15 and 24, 2016 • Work Session of August 24, 2016 • Joint Meeting with Black Butte Ranch County Service District Board, June 30, 2016 CONVENE AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT 4. CONSIDERATION of Board Signature of Letters regarding Appointments to the Sunriver Service District Managing Board: • Accepting the Resignation of Mike Gocke and Mark Murray, and Thanking Them for Their Service; • Appointing Mark Johnson, Jim Fister and Greg Keller through August 31, 2019; and • Appointing Bob Nelson through August 31, 2018 CONVENE AS THE GOVERNING BODY OF THE 9 -1 -1 COUNTY SERVICE DISTRICT 5. CONSIDERATION of Chair Signature of Document No. 2016 -598, a Contract with Tyler Technology for a Computer Aided Dispatch System for 911 — Steve Reinke 6. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9 -1 -1 County Service District Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388 -6572. Deschutes County encourages persons with disabilities to participate in all programs and activities. To request this information in an alternate format, please call (541) 617 -4747, or email ken. harms ci.deschutes.org. Board of Commissioners' Work Session Agenda . Monday, August 29, 2016 Page 2 of 3 CONVENE AS THE GOVERNING BODY OF THE EXTENSION /4 -11 COUNTY SERVICE DISTRICT 7. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension/4 -1-1 County Service District RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 8. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County 9. Other Items These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories. Executive sessions are closed to the public; however, with few exceptions and under specific guidelines, are open to the media. 10. Adjourn Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388 -6572. Deschutes County encourages persons with disabilities to participate in all programs and activities. To request this information in an alternate format, please call (541) 617 -4747, or email ken.harms@deschutes.org. Board of Commissioners' Work Session Agenda Monday, August 29, 2016 Page 3 of 3 Summary of Proposed ORS 190 Concept COIC proposes that the Oregon legislature approve changes to ORS 190.083 within the 2017 legislative session to allow COIC as an intergovernmental organization formed under ORS 190 to propose a permanent or local option levy to voters in one or more Central Oregon communities. The concept would be structured so that communities will have the opportunity to develop dedicated transit funding while retaining the regional CET system under COIC governance. Specific components of this concept include: • Only certain ORS 190 organizations would be authorized to propose property tax funded operating levies for transit operations within areas served by the organization. o Limited to ORS 190 organizations that are direct recipients of federal transit funding. • This legislation would grant eligible ORS 190 organizations the authorities and powers of transportation districts, as defined within ORS 267. • COIC's board of directors would be authorized to serve as the governance body of the property tax funded system. • Only upon action by both the COIC board of directors and the city council(s) /board of commissioners within the proposed taxing boundaries, would COIC proceed in proposing a voter approved operating levy. The election process would mirror and align with the existing processes for establishing an operating levy within a district. • Levy must be expended within the geographic area approved through the vote, and can only be used for the purposes specified in the measure. • Allows authority to propose different rates in different communities, allowing for the tailoring of service levels and local investment to align with community needs and priorities. Primary Benefit of Proposed ORS 190 Concept • Protects current coordinated system from fragmenting into multiple transit districts which could be an outcome if one City needed property tax before other Cities were ready. • Retains one government entity with one management staff and one Board, creating economies of scale. • Promotes regional cooperation of equitable use of dollars for transit instead of competitive environment and turf issues. • Assures development of each Cities transit aligns with each Cities plan for development. • Allows each City to choose funding tool for transit including, but not limited to property tax. • Limits the applicability to ORS 190 organizations that have met a very high threshold of administrative and financial capacity. At this time COIC would be the only eligible organization. Requested Action COIC requests that the Deschutes County Court by consensus support the ORS 190 legislative concept. To: Deschutes County Board of Commissioners From: Judith Ure, Department of Administrative Services Date: August 24, 2016 Subject: Potential 2017 Legislative Session Issues of Interest On August 29, representatives of Pac /West Communications, the County's new lobbyist firm, will attend the Board's work session to help Commissioners and staff to begin preparing for the upcoming legislative session. In advance of that meeting, departments were asked to identify any topics or potential legislation that may be introduced in 2017 and that could be of concern to Deschutes County. While it is important to note that the Board of Commissioners has not yet taken an official position on these issues, departments submitted the following for consideration: • Transportation Funding • Energy Opportunities (including woody biomass, natural gas, and others to be determined) • Pre - employment Polygraphs (including telecommunicators) • Local Government Contract Template • Benefit Requirements for Unmarried, Same -Sex Couples • Cascades East Transit Taxing Authority In addition, both the County and several of its community partners are monitoring several measures that will appear on the November ballot, including: • Measure 96: Use of lottery funds for veterans services. • Measure 97: Corporate income tax. • Measure 98: High school dropout prevention and career /college readiness programs. • Measure 99: Use of lottery funds for outdoor schools. At this time, I am unaware of any specific legislative concepts that the County may ask to be initiated. However, if there are other items that should be included with the preliminary list above, please let me know prior to the August 29 meeting. Redmond Chamber: 2016 State of the County Talking Points 2016 Fair & Expo — Commissioner Baney • Record year — 268,200 in total attendance (last year's attendance was 251,650, which was the highest- attendance for any county fair in the state). • $510,594 collected at the gate. Previously, our highest total was $501,000. • New Carnival vendor this year — incredibly popular and fantastic feedback. Presold 5,733 carnival wristbands. • Trace Adkins Concert was incredibly popular — 11,450 attendance • 4 -H Livestock Auction also set a record - $860,000. DSL Land Swap — Commissioner Unger 9 -1 -1 —Commissioner Unger • May Primary — Permanent Funding • Will pay for new radio system o Today agencies use different radio systems. Many are outdated. First responders often don't have adequate radio coverage, especially when they're inside buildings or in remote areas. 0 9 -1 -1 is combining local agencies systems into a new, updated radio system. This will fix gaps in coverage and help keep the public, fire, police and emergency medical responders safe. (This will benefit Redmond PD and Fire). Marijuana — Commissioner Baney • Developing reasonable regulations • Lengthy process, great engagement from citizens on both sides of the issue. Six public hearings. Work began in April 2015. • Beginning Sept. 1 we will accept land use applications • More info available at www.deschutes.orq /marijuana Economic Development • EDCO Partnership — Commissioner Unger I • RFP by Spring, 2017 • Assessment of current facility — Re -Model vs. Re -Build • Enclosed Transfer Station — ala Knott facility • Traffic Flow Improvement LL r . 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