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2016-444-Minutes for Meeting August 15,2016 Recorded 9/16/2016COUNTY OFFICIAL NANCY DESCHUTES COUNTY CLERKOS C� 20 +6.444 COMMISSIONERS' JOURNAL 09/16/2016 10;17;49 AM (IIIIIIIIIIIIIIIIIIIIIIIII) (III 2016 -444 For Recording Stamp Only Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701 -1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, AUGUST 159-2016 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend Present were Commissioners Alan Unger, Tammy Baney and Anthony DeBone. Also present were Tom Anderson, County Administrator; John Laherty, County Counsel; Wayne Lowry, Finance; Nick Lelack and Will Groves, Community Development; and eight other citizens, including Ted Shorack of The Bulletin. 1. CALL TO ORDER Chair Unger called the meeting to order at 10:00 a.m. 2. PLEDGE OF ALLEGIANCE 3. CITIZEN INPUT None was offered. Minutes of Board of Commissioners' Business Meeting Monday, August 15, 2016 Page 1 of 17 Before the Board was Consideration of Approval of the Consent Agenda. DEBONE: Move approval. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. Consent Agenda Items 4. Board Signature of Document No. 2016 -353, a Services Agreement with Marianne Straumfjord, M.D., for Treatment of Clients with Severe Behavioral Health Illness or Disturbance 5. Board Signature of Document No. 2016 -524, an Acceptance Deed for a Slope Easement off Powell Butte Highway (Bourgeois) 6. Board Signature of Minutes: Business Meetings of August 1 and 10, 2016 Work Session of August 1, 2016 ACTION ITEMS 7. Before the Board was a Public Hearing and Consideration of Board Signature of Resolution No. 2016 -023, Hospital Facility Authority TEFRA Bond Issuance. Chair Unger opened the public hearing. Wayne Lowry, Finance Director; and Doug Goe, representing St. Charles, provided an overview of the item. St. Charles is looking to building an extension on the hospital for ICU purposes, and also wishes to refinance or restructure some existing bonds to take advantage of lower interest rates. The total amount would be $201 million. Board of Commissioners' approval is required as part of the process. Mr. Goe said that TEFRA (Tax Equity and Fiscal Responsibility Act) was established in 1982 when it was decided that the public should have notice of the issuance of these kinds of bonds. Chair Unger sits on the board of the Hospital Authority. The City Council of Prineville and Madras also have to approve this activity since it affects facilities within those counties. Mr. Lowry said that nonprofits usually cannot take advantage of these programs but TEFRA allows it. The County is extending the tax - exempt status that it enjoys for hospital related activities. Minutes of Board of Commissioners' Business Meeting Monday, August 15, 2016 Page 2 of 17 Mr. Goe added that he believes almost all jurisdictions throughout the State formed Hospital Authorities. There is also a statewide authority that can issue bonds on behalf of nonprofit hospitals and other nonprofit organizations. Jennifer Welander, the CFO of St. Charles Health System, explained that with the expansion of healthcare and population, they are facing capacity constraints with their ICU. The expansion was approved by their board. There will be $75 million of new debt and refinance of other outstanding debt. This will add another 100 beds in the region. This will also include more parking, and have to add a new water main. They are in the design phase, with all being done mid -2018. Chair Unger said the local Authority approved this action this morning. No other testimony was offered, so the hearing was closed. Commissioner Baney said that the St. Charles has been an incredible partner in this region. This is not an obligation to the County, but will allow for much - needed capacity and community care. Commissioner DeBone feels that this process is important to keep citizens aware of what is happening. BANEY: Move approval. DEBONE: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. 8. Before the Board were Deliberations and a Decision on Widgi Creek Fairway and Pool Cases. • Appeal of Hearings Officer's Decision regarding the Establishment of a Nine Lot Subdivision • Appeal of Hearings Officer's Decision regarding the Establishment of an Eight Lot Subdivision Will Groves provided an overview of the issues: the "Fairway" and "Pool" applications. The record is closed and it is time for a decision of the Board. He provided a matrix for review. Minutes of Board of Commissioners' Business Meeting Monday, August 15, 2016 Page 3 of 17 1. What Is the Widgi Creek Master Plan? Mr. Groves stated that staff concurs with the opponents, who feel that the master plan and modifications apply. Commissioners DeBone said he is not sure what this will look like at the end. There has been a lot of time since then. He sees the pool facility and some others as amenities to the condos. If it is not going to be a pool, it should still be open space. The property owners should invest in maintenance of the pool if they want it. Otherwise it could be a green space. It is esoteric as to how this can be handled. Chair Unger feels that they should discuss some of these points. Along with the master plan, created years ago, are land use documents that were used as guiding documents. Commissioner Baney stated that the challenge is what is legally allowed and not necessarily what she'd like to see. They may not be the same thing. She believes that the master plan is reflected in this. DEBONE: Move that the Board find the master plan is MP -83 -1 and CU -83- 107, as modified by the decisions cited in the staff deliberation memo, but excluding location- specific development reviews such as tentative plans, final plats, site plan reviews, and landscape management site plan reviews. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. 2. Does the Widgi Creek Master Plan Retain a Regulatory Role Under DCC 18.08.020? Mr. Groves explained that this is a `savings clause' and has broad County implications. Staff and Legal feel that when they moved from Title 15 to Title 18, at that moment they were not wiping the slate clean and the old decisions will continue to apply. This happened in 1991. They need to know how or if this was preserved. The homeowners' association would like it to be an ongoing obligation. There are advantages to this, but it may not be the correct default. The Board has to look at the text of the decisions and what happens to the previous documents. It is a question of what the default should be — to preserve or not. Minutes of Board of Commissioners' Business Meeting Monday, August 15, 2016 Page 4 of 17 Commissioner Baney agrees with the Hearings Officer's decision. Chair Unger said there were two land use documents and he does not see them changing. He feels they all need to be changed on their own. Commissioner DeBone added that they should not be wiped clean, and there is a need to consider the work of the past. BANEY: Move that the Board find that CDD 18.08.020 only preserves the described prior approvals and agreements through the 1991 adoption of Title 18, and offers no broad protection to approvals and agreements potentially impacted by later ordinances. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. 3. Did the Goal Exception Remove the Master Plan's Regulatory Role Under the Resort Community Zone? Mr. Groves said that this area was originally developed in a resource zone. Over time, the State recognized these communities existed and allowed them to develop as some sort of resort development. As the Board made findings, there were a lot of actions involved, and there is some confusion as to what the Board at the time intended. LUBA has looked at this in other matters. The Hearings Officer and staff have received reasonable decisions three times. The question is whether they intended to and therefore removed the master plan. The Ordinance has Black Butte Ranch in it, with specific comments regarding preserving the master plan. The intent likely would have been the same for Widgi Creek. The same concerns apply for water and sewer services, but not for the overall number of units. At the time, the Board may have intended to remove the master plan, but just did not do it for some unknown reason. A provision at the time said that once the master plan has been approved, they would initiate periodic reviews to allow changes for conformance. So, evidently someone had thought about this falling out of sync with code. Minutes of Board of Commissioners' Business Meeting Monday, August 15, 2016 Page 5 of 17 The opponents feel that the master plan is binding and can be brought up to date. The question is how or whether the new and old go together. The applicants feel that they don't, and that the community might have participated more at the time if they thought the master plan was applicable. Commissioner Baney stated that she has learned that it is hard to figure out someone's intent from years ago. Commissioner DeBone said that he concurs with staff on the intent, but not making it that explicit. Commissioner Baney agreed. Chair Unger noted that the Board called out Black Butte Ranch because it already existed, and Widgi followed suit. People who bought property needed to know what they were buying. This was the guiding document for the area at the time, with an expectation of limits of development and how it would be put together. He concurs with motion #2. Commissioner DeBone added that it is a relationship of the homeowners' association, commercial success and revenue to balance it out. It is different from Black Butte Ranch. It is not a matter of right or wrong. Commissioner Unger agreed that both intended to the same thing, but Widgi Creek did not get there. DEBONE: Move that the Board concur with staff that the preponderance of the evidence suggests the Board may have intended to replace the master plan with the RC zone and accompanying comprehensive plan policies, but that the adopted ordinances fail to implement this intention, particularly given the express language of DCC 17.16.070. The master plan remains as a regulatory document. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. 4. Would Additional Residential Development Be Allowed at Widgi Creek under the Master Plan? Mr. Groves said that the applicant - provided figures showing compliance with the 65% open space is not rebutted, and staff believes it to be credible. Staff believes that 210 residential units have been built or platted within the Widgi Creek master plan area. Minutes of Board of Commissioners' Business Meeting Monday, August 15, 2016 Page 6 of 17 The master plan had a total cap of 210 units. The Hearings Officer did not address this issue since she found the master plan did not apply. Staff feels it is built out because some of the others are partially within Widgi Creek. However, some are hooked into Seventh Mountain utilities. This was an identified area for Widgi Creek. The applicant feels there are still opportunities. Commissioner Baney noted that this is challenged by functionality and Seventh Mountain. She feels they are a part of Seventh Mountain because of utilities and services. Commissioner DeBone said that utilities are a key item and are tangible. The 210 units in the master plan would have included utilities to all. Chair Unger stated that Mile Post 1 and Points West are a consideration. When the Board at the time was looking at this kind of zone, those were examined as locations where development might occur. Mr. Groves stated that they may need to meet again on this topic regarding the number of units in each one. A question is whether there is enough room for development of the pool or fairway areas. This might have been insufficiently addressed. If there is a hard cap of 210 units, the Board needs to figure out how many might remain. Commissioner Baney asked what change they are requesting. Mr. Groves replied that the application would use the last of the 210 units. The opponents feel they are long gone, through Points West and Mile Post 1. Chair Unger said he would like to discuss this further. Mr. Groves stated that alternately, a draft decision could be made if this is not a part of Seventh Mountain and expressing a preference. The Board will need to make decisions regarding land that was identified as part of Widgi Creek, some structures, and some utilities. This will dictate answers to other decisions today. Commissioner DeBone said that utilities are a big consideration regarding possible future development. He needs some clarity on this issue. Commissioner Baney added that this could curtain what is allowed in the future. Chair Unger asked that they move on to the next issue and see if it affects this one. Minutes of Board of Commissioners' Business Meeting Monday, August 15, 2016 Page 7 of 17 5. Can the Master Plan Be Amended? Mr. Groves said that the Hearings Officer did not make findings on this issue. It is not clear if this is to be before the Board. BANEY: Move that the Board find that this question is not properly before the Board in this application. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. 6. Is Additional Residential Development Allowed at Widgi Creek under the Rural Community Zoning Code? Mr. Groves explained that the opponents note there will be a lot of application requirements. Staff recommends the Board concur with the Hearings Officer's findings that the proposed subdivisions would comply with applicable provisions. BANEY: Move that the Board find that the applicant has demonstrated compliance with the applicable criteria under 18.110.020 and 18.220.060. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. 7. Does the Comprehensive Plan Policy 4.8.2, when Read in the Context of the Goal Exception and Associated Findings, Preclude Additional Residential Development in Widgi Creek? Mr. Groves there is little agreement on what the specific language means. This is important, because if the Board interprets it, they will look at the text of the provisions first. Minutes of Board of Commissioners' Business Meeting Monday, August 15, 2016 Page 8 of 17 There is significant debate about this, and the Hearings Officer tried to clarify it. She concluded that the 2001 goal exception findings show a specific area for development, Mile Post 1 and Seventh Mountain, was identified for new development. It may have been broadly thought that what was there as golf course and open space was to stay that way. The applicant says that there was work done on the process to develop it, so why else would they have talked about it. Catherine Morrow, previously of Community Development, weighed in verbally, and said she recalls that there was no intent for future development. The question is whether the policy was ambiguous and an effort to preserve the status quo; or that the Board at the time devoted time and effort into drafting language for this zone for future development for a reason. Commissioner Baney asked if there were other similar areas that were not anticipating it would happen. Mr. Groves replied that there is nothing in the record. People try to read into this, but there is no specific language as to why they gave this so much time. Commissioner DeBone asked if the master plan was the one and only, or just a starting point. Adding a little after the fact does not seem to be unreasonable; or was an amendment needed. Mr. Groves said that the Hearings Officer sees a broad cluster of facts. LUBA will ask about the Board's thoughts on the context in 2001 and what this Board thinks they were trying to get to. One question is whether they were leaving a pathway for pocket developments, if something was not specifically dedicated golf course space. Commissioner Bane stated that this is a broad interpretation, leaving it open for some kind of change for this type of community. Was the intent as was platted, with vague language, or clear on where development would occur. Catherine Morrow's comments are important and the record supports this. This was operationalized over the years. Chair Unger said that the County was looking at changing the law to use the RC zone, and taking known plans and bringing them into compliance. If you look at a Goal 8 resource, the conditional master plan and the final master plan, they are trying to honor the expectations of the original plan through adjustments. Minutes of Board of Commissioners' Business Meeting Monday, August 15, 2016 Page 9 of 17 Commissioner DeBone stated that he is going on the other way on this point. Commissioner Baney said that this brings up the question of whether it could have been amended. That was the thought at the time. Commissioner DeBone noted that he thinks there was room for change. BANEY: Move that the Board concur with the Hearings Officer, Catherine Morrow and the opponents that any ambiguity in the meanings of Policy 4.8.2 is rendered clear by reading this policy in the context of the goal exception, adopting ordinances and associated findings. The Board intended to assure all Widgi Creek areas that were physically developed, everything except specific identified undeveloped areas, would continue in their then - current uses or would be developed with community amenities or open space /recreation uses. The proposed subdivision sites were not identified as within the eight to nine developable acres in Widgi Creek. As such, the subdivision sites were developed as golf course, open space, and/or common areas in 2001, and therefore subject to Policy 4.8.2. UNGER: Second. VOTE: BANEY: Yes. DEBONE: No. (Split vote) UNGER: Chair votes yes. 8. Is the Pool Subdivision Located in a Common Area or Open Space? Mr. Groves said that this area is labeled as Common 8. However, it is not managed or owned as common area, so should have been labeled as such. This is a difficult issue because it was not transferred to the homeowners' association until much later. There was a cascade of code, with common property defined in ORS. Planned communities have rules but Widgi Creek did not adhere to those. He suspects this is because rules changed over time. County code did not happen until a decade later in this regard. The Hearings Officer feels it is common area, but this goes against the fact that it was never owned that way. The business model was for it to be privately owned by the developer, so it is hard to determine if it is common area. Staff feels there is insufficient evidence. Plain text now points to ORS. It is supposed to be held by the homeowners' association and that is not what this is. Minutes of Board of Commissioners' Business Meeting Monday, August 15, 2016 Page 10 of 17 Commissioner Baney stated that their job is to apply land use. She feels this is a civil matter. It is not functioning as common space, and was not brought in any other way through code as common space. She does not see where this is under the same definition used today regarding land use. She is sensitive to the concerns. It is not regulated under land use law and not technically a common area. Commissioner DeBone said that it seems like this was in the master plan and one reason why people bought into it. Maybe it should be a greenspace area. Chair Unger stead that there was a business model with Black Butte Ranch, Widgi Creel and Sunriver. They had resort amenities to bring people there, with housing created around it. Roads, parking and other things are common areas to be maintained by the homeowners' association. Common 18 is really a resort property intended for recreation, and to attract people there. They also talked about a lodge. This does not lend itself to a specific common area, but a resort type amenity overall. Commissioner Baney stated she does not support it at this level. Chair Unger said he supports the first sample motion. Commissioner DeBone indicated that he needs more context. Mr. Groves explained that the question is whether the text itself, with the property never owned by the homeowners' association, mean that it is not a common area. Also, if it is murky, did also did not match up with code over time. The Hearings Officer concluded that it was meant to be an amenity, status quo from 2001, with no presumption of redevelopment. Commissioner DeBone asked if it should be considered open space or common area. Mr. Groves replied that the decisions have not been clear. It is hard to know the intent at the time. Commissioner Baney said this is not common area as used in land use. This is a secondary question whether it is a pool or a garden or whatever. She feels the answer is that there is no common area in land use in this situation, per code. Chair Unger agreed. Mr. Groves stated that in the legal sense, it is not common area. In the context of policy regarding open space, the question is whether they would consider this as not eligible for redevelopment. Commissioner DeBone noted that if it is owned by the developer, he sees it as an amenity. Mr. Groves said he would try to draft the language accordingly. Minutes of Board of Commissioners' Business Meeting Monday, August 15, 2016 Page 11 of 17 9. Is the Pool Subdivision Located in an Area Otherwise Zoned for Development? Mr. Groves said that the Hearings Officer feels there are no areas otherwise zoned for development. The applicant says there are. It is unclear how to read this. Is all of it potentially developable, or does the language implicate exclusion — the language isn't there. One might conclude that it is all potentially developable, or that no area is. The question is why this language was included. The Hearings Officer reads this as the eight to nine acres of Points West and Mile Post 1 were anticipated for this. But they did not apply separate zoning to it. Chair Unger stated that as the Board at the time looked at Black Butte Ranch and Widgi Creek, they had to talk big. With Widgi Creek, they relied on the conditional use permit and site plan as the master plan. They looked at these two areas for this type of development. Commissioner Baney agreed. She said they tried to address three locations in one part of code. There was a broader context at the time, and generalized language. Commissioner DeBone noted that there was a master plan for the area, but there had to be a way to reopen this as things change over 10 or 20 years. Chair Unger added that they need to figure out how to move forward, but don't have this path. Commissioner Baney stated that what they are being asked to do today and how land use applies has implications for the future. Chair Unger said that there was a plan developed, sold and people bought into it. That needs to be recognized and should be consistent. Commissioner Baney noted that some of this might have been aspirational. Commissioner DeBone added that they can adjust this and set some direction. Mr. Groves indicated that he is hearing both motions #2 and #3. He asked if the Board would have specified certain open space areas, or recognizes that they were thinking of the eight to nine acres only. He will draft some language incorporating motions #2 and #3. 10. Is the Pool a Required Amenity? Mr. Groves said there are a couple of arguments on this issue, whether the master plan required a pool, and who would own and/or maintain it. It contemplates a pool but it is not a required amenity in the master plan. The applicant said it was not required but was merely aspirational. Minutes of Board of Commissioners' Business Meeting Monday, August 15, 2016 Page 12 of 17 There was a conditions of approval of a pool facility in 1995, with agreement of the developer to keep it in good order. The language is unusual. The opponents feel that this locked in the pool and not just landscaping. Staff feels that this is similar to other situations where they could extinguish the use to build something else. The final issue was the bankruptcy. The current owner obtained the property this way, and a bankruptcy extinguishes some liabilities. Staff feels that this has no bearing on this decision and is out of the Board's purview. Commissioner DeBone noted that pools are expensive. It is a great idea but it takes money. He feels that this was an amenity area but not necessarily for a pool. Commissioner Baney stated that it was never operationalized. They have to make it work. The applicant wants it to go away. The opponents want it, but are not willing to pay for it, so therefore don't support it. The County sees amendments all the time, and this seems straightforward. As it sits today, she sees enough in the record that it is not a requirement. The bankruptcy is a separate matter. There may have been intent to have a pool, but no one wants it now. Commissioner DeBone said that it is non - functional now. They can take steps to decommission it. He is okay with not requiring. It has been mentioned many times, but in his view it is not a legal requirement. Chair Unger agreed. The pool was approved and supported, but there needed to be more done. Operational support and viability are not there. The applicant can come back and ask that it be excluded. That area could be something else. Commissioner Baney noted that while it was never part of the requirements, it was offered as part of the development by the property owners at the time. The current owners need to request it be removed for this reason. It was noted as part of the plan, but it can be adjusted out of that since it was not statutorily required. Mr. Groves said he will use the language in the first sample motion. Minutes of Board of Commissioners' Business Meeting Monday, August 15, 2016 Page 13 of 17 11. Have the Pool Subdivision Design Issues Been Resolved by the Modification? Mr. Groves said that regarding the initial layout of the pool subdivision, the Hearings Officer felt it was awkward for access and roads. The applicant revised this and added a turnaround. The opponents feel it is not appropriate and not harmonious. Regarding the second part, the Hearings Officer was concerned regarding it being harmonious with the existing development, and that removing this community facility and replacing it with condos is not harmonious. Staff feels the layout is acceptable. In regard to the second question regarding the removal of the facility as not being harmonious, the applicant says they are identical townhomes in a field of others. Commissioner Baney stated that the applicant's modifications are better and alleviates those concerns. Chair Unger said that it is not an area for more housing. Commissioner DeBone agreed. Mr. Groves stated that the Hearings Officer had no decision on this. Commissioner DeBone said that it could be harmonious, but the underlying issue is a concern. Commissioner Baney feels this is a moot point. 12. Is the Fairway Subdivision Located in an Area Developed as Golf Course or Designated as Open Space? Mr. Groves explained that the question is whether this is green space, in or out of play or out of bounds, or developable. The applicant says historic maps identify this as not part of the golf course. The Hearings Officer indicated that this area was in play in 2001. The opponents feel this was part of the golfing area and only got out of bounds markers recently. The question is, what was the thought in 2001? Catherine Morrow said that she believes it was not meant to be status quo. Commissioner Baney explained that they are trying to use perceived ambiguities in the master plan rather than amending the master plan. She does not think this is an appropriate direction to take. There could be some changes, but this is the appropriate way to do it. There is enough clarity from 2001 that this would not have been the intent at the time. They should have been clearer about aspirations. Perhaps it was not anticipated to be developed at the time, but this does not mean it could not be addressed in the future. Minutes of Board of Commissioners' Business Meeting Monday, August 15, 2016 Page 14 of 17 Commissioner DeBone said that a golf course is a golf course. They need to get back to the master plan at the time, if the master plan defines the footprint. Chair Unger stated that the Board at the time was trying to comply with the RC rules. Points West and Mile Post 1 were anticipated. He does not think the idea at the time was that the whole subdivision might change, although it could have with the right process. Commissioner Baney asked if Chair Unger felt there might be homes there one day. Chair Unger said he did not. BANEY: Move that the Board find that the subject property is not within the eight to nine acres specifically designated for residential development in the goal exception and is, instead, an area developed as golf course as of 2001, or, at a minimum, open space adjacent to the developed golf course that shall remain available for that purpose or for open space /recreational uses under policy 4.8.2. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. 13. Has the Fairway Subdivision Design Issue Been Resolved by Modification? Mr. Groves indicated that the Board could pass on this one. The problem was access and the one -way couplet. It should be a low speed but some perceived traffic dangers regardless. This has been addressed through design. The Board does not have to make a decision on this one. Commissioner Baney stated that any intersection can be unsafe if people don't rive properly. She is okay with the changes, if they have to make a decision on it. Commissioner DeBone said that they can't rule on this one now anyway. Mr. Groves said he will start drafting a decision to review at a future work session. Commissioner DeBone noted that something could evolve from this. Mr. Groves asked about the section regarding the master plan and how it might be amended. He asked if the Board wants a specific work session to talk about it. Minutes of Board of Commissioners' Business Meeting Monday, August 15, 2016 Page 15 of 17 The Hearings Officer did not provide direction. The argument from some seems to be that the 210 units are used up. Commissioner Baney said that there is not enough information today, but she would like to know how these properties are being handled through Mile Post 1 and Points West. The other Commissioners agreed. Chair Unger asked it makes a difference as to what those homeowners are utilizing; Widgi Creek amenities or those of others. It makes a difference. Mr. Groves stated that the record remains closed and the Board will work with staff only. The Board reserved the right to provide different direction to staff. CONVENED AS THE GOVERNING BODY OF THE 9 -1 -1 COUNTY SERVICE DISTRICT 14. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9 -1 -1 County Service District in the Amount of $129213.53. BANEY: Move approval, subject to review. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION /4 -11 COUNTY SERVICE DISTRICT 15. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension /4 -11 County Service District in the Amount of $4,477.17. BANEY: Move approval, subject to review. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Monday, August 15, 2016 Page 16 of 17 RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 16. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $1,557,997.65. Tom Anderson said that there were a number of invoices related to the County Fair: temporary help, security, food. It was a very successful event. DEBONE: Move approval, subject to review. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. DEBONE: Chair votes yes. 17. OTHER ITEMS None were offered. Being no further discussion, the meeting was adjourned at 11:40 a.m. DATED this Day of Jf,'1AM,4tA-- 2016 for the Deschutes County Board of Commissioners. Alan Unger, Chair Tammy Baney, ice Chair ATTEST: Anthony DeBone, Commissioner Recording Secretary Minutes of Board of Commissioners' Business Meeting Monday, August 15, LU 1 b Page 17 of 17 JTES C o < BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Subject: �� :fie.`` `.v' °, Date: Name -� r� Address Phone #s E -mail address r w e_1 av�[J e r S 4- c4,n a, r Y 5 � P 441 oa-r,e . or ❑ In Favor ❑ Neutral/Undecided ❑ Opposed Submitting written documents as part of testimony? F] Yes ® No If so, please give a copy to the Recording Secretary for the record. 0 N c f6 N 05 a 0 '24 o 1 m o o (1) o o c1w 0 o a• 0 03 BCD o3 <°o� ` n`o E N t R 0 c c U 0 ca w am m3o 4c ) m u)ui -00 ca N"i mo° = w = U 0�B v = °a _ TIE m ao a� O-6 c Q t5E M00O v o QwE =mI-N ON N - '2 3 c « >o, �c ooc V (D �`R'o 9 00 V o a= �woN c A p c N w m cc v 20 N� O. 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R .O y U O 'O O.O n C a T � > N C 3v m 0 m mc�w u3i t> O w.8 3 E C'7 r Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97703 -1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.orp, BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., MONDAY, AUGUST 15, 2016 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be considered or discussed at the meeting. This notice does not limit the ability of the Board to address additional subjects. Meetings are subject to cancellation without notice. This meeting is open to the public and interested citizens are invited to attend. Business Meetings are usually recorded on video and audio, and can be viewed by the public live or at a later date; and written minutes are taken for the record. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign -up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board Chair calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing not being conducted as a part of this meeting will NOT be included in the official record of that hearing. If you offer or display to the Board any written documents, photographs or other printed matter as part of your testimony during a public hearing, please be advised that staff is required to retain those documents as part of the permanent record of that hearing. Board of Commissioners' Business Meeting Agenda Monday, August 15, 2016 Page 1 of 5 CONSENT AGENDA 4. Board Signature of Document No. 2016 -353, a Services Agreement with Marianne Straumfjord, M.D. for Treatment of Clients with Severe Behavioral Health Illness or Disturbance 5. Board Signature of Document No. 2016 -524, an Acceptance Deed for a Slope Easement off Powell Butte Highway (Bourgeois) 6. Board Signature of Minutes: • Business Meetings of August 1 and August 10, 2016 • Work Session of August 1, 2016 ACTION ITEMS 7. A PUBLIC HEARING and Consideration of Board Signature of Resolution No. 2016 -023, Hospital Facility Authority TEFRA Bond Issuance — Wayne Lowry, Finance Suggested Actions: Open hearing; take testimony; close hearing; consider testimony; move Board signature of Resolution No. 2016 -023. 8. DELIBERATIONS and a Decision on Widgi Creek Fairway and Pool Land Use Cases — Will Groves, Community Development Suggested Actions: Deliberate; provide guidance to staff regarding a decision. CONVENE AS THE GOVERNING BODY OF THE 9 -1 -1 COUNTY SERVICE DISTRICT 9. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9 -1 -1 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION /4 -11 COUNTY SERVICE DISTRICT 10. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension/4 -1-1 County Service District Board of Commissioners' Business Meeting Agenda Monday, August 15, 2016 Page 2of5 RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 11. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County 12. OTHER ITEMS To watch this meeting on line, go to: http• / /www deschutes org /bcc /page /board - meeting- videos Please note that the video will not show up until recording begins. You can also view past meetings on video by selecting the date shown on the website calendar. Deschutes County encourages persons with disabilities to participate in all programs and activities. To request this information in an alternate format please call (541) 617 -4747, or email ken.harms @deschutes.org. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388 - 6572) Monday, Au ug_ st 15 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Tuesday, August 16 10:00 a.m. 9 -1 -1 Board Meeting, at 9 -1 -1 Monday, August 22 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Board of Commissioners' Business Meeting Agenda Monday, August 15, 2016 Page 3 of 5 Wednesday, August 24 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) August 25, 2016 1:00 P.M. Joint Meeting with City of Bend regarding a Bend Urban Growth Boundary Expansion Monday, Au ug`st 29 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Tuesday, August 30 11:30 a.m. Redmond Chamber of Commerce — State of the County — Juniper Golf Course Wednesday, August 31 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, September 5 Most County offices will be closed to observe Labor Day. Tuesday, September 6 3:30 p.m. Regular Meeting of Public Safety Coordinating Council Wednesday, September 7 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, September 14 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Board of Commissioners' Business Meeting Agenda Monday, August 15, 2016 Page 4of5 Monday, September 19 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Tuesday, September 20 10:00 a.m. 9 -1 -1 Board Meeting, at 9 -1 -1 6:30 p.m. Joint Meeting with the Redmond City Council, Redmond City Hall Monday, September 26 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, September 28 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, September 29 All Day AOC District 2 Meeting — Lakeview Deschutes County encourages persons with disabilities to participate in all programs and activities. To request this information in an alternate format please call (541) 617 -4747, or email ken.harms @deschutes.org. Board of Commissioners' Business Meeting Agenda Monday, August 15, 2016 Page 5 of 5