2016-490-Minutes for Meeting September 13,2016 Recorded 10/10/2016DESCHUTES
NANCY BLANKENSHIP,PCOUNTY CLERK
DS CJ 2016490
COMMISSIONERS' JOURNAL 10/10/2016 02:16 51 PM
11013111111111111 111 III
For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97703-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS.
WEDNESDAY, SEPTEMBER 14, 2016
Present were Commissioners Alan Unger, Tammy Baney and Anthony DeBone.
Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy
County Administrator; and Dave Doyle, County Counsel. Attending for a portion
of the meeting were Dan Despotopulos, Fair & Expo; Nick Lelack and Peter
Russell, Community Development; James Lewis, Properties; a representative of
KTVZ TV and one other citizen.
Chair Unger opened the meeting at 1:30 p.m.
1. Update on Master Plan for the Fairgrounds Expansion (South Side).
James Lewis and Dan Depotopulos presented information related to a potential
Fairgrounds expansion project.
They are in the middle of the land exchange agreement with the DSL and the
annexation into the City of Redmond. A conceptual master plan is required and
must support the UGB expansion, in particular for a special purpose, including
an analysis as to why this would not be appropriate in another area. A more
refined plan will be prepared showing infrastructure, parking, etc.
The motor sports facility would be to the north, adjacent to the 4-H outdoor
areas. They all tie in to existing facilities for shared uses.
Minutes of Board of Commissioners' Work Session Wednesday, September 14, 2016 Page 1 of 6
About 95 acres would be available for a sports complex or other uses. This is a
public, viable project. An area to the west is slated an expansion to the RV
area, doubling its size.
These uses will be submitted to the City as part of the land use application in
the next couple of months. The conceptual master plan is used to justify the
need for the land in this location, its uses and other factors. It can be modified
if necessary at this point, when there are more specific designs.
Commissioner Baney indicated that it does set up expectations that need to be
managed. The goal seems to be a sports complex, and there are many
unknowns about doing this. She asked if it could be called something else at
this point. Mr. Lewis replied that once it is submitted and the public sees it, it
could become the reality for the public.
Dan Despot plus said they have been looking at properties there anyway, prior
to the sports complex. They have turned some away in the past, mostly horse
events that require more room than there is now. It can still be a sports complex
of some kind. The name could be changed. It could be an event staging area or
a sporting events area. Other groups could use this.
Mr. Lewis wants this to have a semblance of reality when it is submitted. It
will have to be described in writing at some time anyway. Some events need
more room already. Commissioner DeBone thinks it could be an activity area.
Tom Anderson noted that it does need to show a use or uses when submitted.
Commissioner DeBone does not think there will be a problem utilizing the
space. Chair Unger asked about the zoning. It will be FG, a part of public
facilities. Mr. Lewis said that the City is broadening its zoning rules to make
sure the uses are appropriately zoned.
Mr. Lewis said there are two applications, one with DSL and military uses. The
second is the large lot industrial application south of there.
Mr. Depotopulos said that the sports complex may not pan out due to cost, but
there is a multitude of other uses for this land.
Mr. Lewis stated that 19th Street would likely need to be expanded, along with
infrastructure so that the large lot industrial area can be shovel -ready. DSL is
required to provide all of this per their agreement. DSL may not want to do all
of the improvements but the City will insist the property be shovel -ready.
Minutes of Board of Commissioners' Work Session Wednesday, September 14, 2016 Page 2 of 6
2. Other Items.
Mr. Anderson indicated they are trying to set up a joint meeting with the Fair
Board. They had one about a year ago. The Commissioners indicated support.
The second Thursday of the month will not work with the Commissioners'
schedules. A suggestion was October 12, using the Board's work session time,
and meeting in Redmond.
Mr. Anderson said that $750 was granted for the OEDA Conference October
23-25, which includes one membership with free admission. Commissioner
DeBone indicated he would attend part of it.
Regarding the Budget Committee meetings for next year need to be pushed out
to June 5 through 9. The Board was supportive.
Nick Lelack and Peter Russell spoke about land use issues regarding the Sisters
Eagle Airport. Mr. Russell said that the boundary discussion happens with the
Oregon Department of Aviation first, and then the County does its part through
an application from the airport owner. The boundary has not been officially
proposed, but could involve three tax lots — one for the runway, and two for
hangars and other structures. This is smaller than the original proposal.
Mr. Russell indicated that notification has gone to a larger area than required, as
there is no harm in over -notifying. Mr. Anderson cautioned that this item was
not posted so the discussion needs to be basic.
Mr. Russell said the ODA reviews their list of approved airports every five
years. Sisters Airport wants to be on this list. They would then also eligible
for funding and flexibility when they want to develop within the boundaries.
They also do not have an airport master plan. Mr. Lelack said that the County
does not yet know what the proposed boundary is, or the process, or when the
hearings are scheduled.
Mr. Russell indicated they would know more once the hearings are scheduled.
A bigger issue seems to be the paved runout, which is not allowed in the current
RR -10 zoning and violates the subdivision's 65% open area requirement.
Another issue is allowing skydiving activities, which would require large lot
approval. There is a voluntary compliance agreement with the Airport now.
Minutes of Board of Commissioners' Work Session Wednesday, September 14, 2016 Page 3 of 6
Commissioner DeBone said he is hearing from people who are upset about any
increased usage at the Airport. The City Council does not have continuity now
and this makes it more challenging. Mr. Anderson stated that a reasonable
explanation for the delay is to allow the ODA to proceed first. Mr. Russell
added that the proposed boundaries are not yet defined. Mr. Lelack said that
this is not ready for a Board work session. Commissioner Baney said that some
people want the Board to tell the ODA to go away, but the County does not
have control over the actions of this agency.
Chair Unger said he has a request for funding regarding COIC governance. A
dispute between Central Oregon Cities' Organization and City of Bend is an
issue. Ken Mullenex is the chair of COCO and asked for help. The COIC
board authorized $2,000 for the COCO lobbyist to move forward.
Commissioner Baney asked if they could use the County's lobbyist. Chair
Unger stated that there are issues between the City of Bend and COCO, and
figuring out a way of making COCO able to step up to take on new activities. It
is a COIC activity. Commissioner Baney asked where the funds would go.
Chair Unger replied it would go to COIC for the COCO lobbyist. Doug Riggs
and Erik Cancelor are the lobbyists involved. Bend will support this activity at
a larger level. This would be to handle the relationship between Bend and
COCO.
Commissioner DeBone indicated that he is not supportive of the 190 issue now.
The Measure 97 or transportation package needs to be figured out by the
legislature. He would like to see that happen before there is a 190 change.
Chair Unger replied that this just allows COIC to be a player. Without this,
Bend would have to look at a transit district and would be the primary
beneficiary.
Commissioner Unger stated that he saw a big coordination in Colorado with the
cities and resorts. He would like to look at this. Housing is a problem in
Sunriver, and La Pine has room for housing. He thinks there is a path but he
does not want Bend to drive it.
Mr. Anderson stated that he was going to bring this up later; usually requests
come through Judith Ure. Using lottery dollars for lobbyist purposes needs to
be examined.
Minutes of Board of Commissioners' Work Session Wednesday, September 14, 2016 Page 4 of 6
Commissioner Baney said she is supportive if this is not an issue. She is
hesitant about creating another tri -met, but last year they did a capital call for
transit in Bend, and it supported by OSU, COCC and others. The County did
not contribute. She said that this would allow one entity to be involved in
transit if they want, and others can opt out. Chair Unger noted they are not
asking for funding for transit, just for changing a governance mechanism to
allow COIC to be a player. It takes a vote of people community by community
anyway. It needs to be handled by one functioning body to work for everyone,
and not just for Bend.
The Board then went into Executive Session relating to ORS 192.660 (2)(h),
pending or threatened litigation, at 2:30 p.m. No action was taken.
Other items were addressed after the conclusion of executive session.
Commissioner DeBone said that a grower in his home area does not want public
notification of a land use action affecting his property and said he would be
testifying in Salem before the Interim Committee on the Marijuana Industry.
Mr. Anderson said there is a land use notification area required for a variety of
reasons, the same as is mandatory for any other conditional use action. It is
critical from a land use perspective to not deviate. Commissioner Baney asked
what happens if there are changes in legislation. Mr. Anderson stated that the
County can be more restrictive than the State, but not less.
Commissioner Baney said that not wanting the neighbors to know what you are
doing is not a good reason to allow something different. If someone wants to
be in business, they have to comply with the same laws as everyone else. After
the very long and comprehensive process followed to get to this, no one can say
that they don't understand this involves land use. Commissioner DeBone said
that he is going to speak with the local legislators, and others on the Committee,
to see if there is something behind this that could be a concern.
Mr. Anderson said the County has a lobbyist firm now that can perhaps find out
more or represent the County' view. Chair Unger would like to present a
document ahead of time to the lobbyists and legislators detailing the County's
process and the reasonable outcomes, along with a map of rural lands.
Commissioner DeBone stated that it might just involve a few disgruntled
people, but he'd like to find out more. Mr. Anderson will contact Community
Development since they likely have this kind of information available already.
Minutes of Board of Commissioners' Work Session Wednesday, September 14, 2016 Page 5 of 6
3. Adjourn.
Being no further discussion, the meeting adjourned at 3:20 p.m.
APPROVED this Day of 2016 for the
Deschutes County Board of Commissioners.
ATTEST:
Recording Secretary
Alan Unger, Chair
Tammy Baney, Vi Chair
Anthony DeBone, Commissioner
Minutes of Board of Commissioners' Work Session Wednesday, September 14, 2016 Page 6 of 6
Fairgrounds Expansion
Conceptual Master Plan
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97703-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., WEDNESDAY, SEPTEMBER 14, 2016
Pursuant to ORS 192.640, this agenda includes a list of the principal subjects
anticipated to be addressed at the meeting. This notice does not limit the ability of
the Board to address additional subjects. Meetings are subject to cancellation
without notice. This meeting is open to the public and interested citizens are
invited to attend.
Work Sessions allow the Board to discuss items in a less formal setting. Citizen
comment is not allowed, although it may be permitted at the Board's discretion. If
allowed, citizen comments regarding matters that are or have been the subject of a
public hearing process will NOT be included in the official record of that hearing.
Work Sessions are not normally video or audio recorded, but written minutes are
taken for the record.
1. Update on Master Plan for the Fairgrounds Expansion (South Side) — James
Lewis, Property Management Specialist
2. Other Items:
Executive Session relating to ORS 192.660 (2) (e), Real Property Negotiations
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners ' meeting
rooms at 1300 NW Wall St., Bend, unless otherwise indicated. 1fyou have questions regarding a meeting, please call 388-6572.
Deschutes County encourages persons with disabilities to participate in all programs and activities. To request
this information in an alternate format, please call (541) 617-4747.
Board of Commissioners' Work Session Agenda Wednesday, September 14, 2016
Page 1 of 2
Other items can be any items not included on the agenda that the Commissioners
wish to discuss as part of the meeting, pursuant to ORS 192.640.
At any time during the meeting, an executive session could be called to address
issues relating to ORS 192.660(2)(e), real property negotiations; ORS
192.660(2) (h), litigation; ORS 192.660(2) (d), labor negotiations; ORS
192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public; however, with few exceptions and
under specific guidelines, are open to the media.
3. Adjourn
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting
rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572.
Deschutes County encourages persons with disabilities to participate in all programs and activities. To request
this information in an alternate format, please call (541) 617-4747.
Board of Commissioners' Work Session Agenda Wednesday, September 14, 2016 Page 2 of 2