2016-502-Minutes for Meeting October 24,2016 Recorded 11/7/2016DESCHUTES COUNTY OFFICIAL RECORDS J 2016.502
NANCY BLANKENSHIP, COUNTY CLERK
COMMISSIONERS' JOURNAL 11/07/2016 03:46:49 PM
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97703-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, OCTOBER 24, 2016
Present were Commissioners Alan Unger, Tammy Baney and Anthony DeBone.
Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy
County Administrator; Dave Doyle, County Counsel; Nick Lelack, Peter
Gutowsky, Anthony Raguine and Matt Martin, Community Development; David
Givans, Internal Auditor; Judith Ure, Administration; George Conway, DeAnn
Carr, Shannon Vandegriff and David Inbody, Health Services; Whitney Hale,
Communications; Scot Langton, Assessor; and five other citizens.
1. Discussion of Aceti LUBA Remand. (This item was audio recorded.)
Peter Gutowsky said that one of the notices indicated this would be before the
Hearings Officer rather than the Board, but it was noticed correctly in the
newspaper. Also, the previous Ordinances need to be repealed and one of the
numbers was in error on the staff report.
He provided an overview of the issue. Central Oregon Landwatch appealed,
but it did not need to go through a Goal 3 exception. In 2014, a Hearings
Officer's decision was affirmed by the Board on Goal 14, limiting industrial
uses in the rural area. This framework was followed by the applicant, Mr.
Aceti. LUBA decided a basis for uses in the rural industrial zone. When first
adopted, those use categories had to be demonstrated as rural. The argument is
that this is not agricultural land, and LUBA has affirmed this. Based on
indicators from LUBA, no goal exception is needed. He suspects that Central
Oregon Landwatch will argue that the rural industrial zone came in only to
recognize existing uses.
Commissioner Baney asked about the specific topic at the hearing. Mr.
Gutowsky said that there are few who have standing and it is for this specific
topic regarding Goal 14.
Minutes of Board of Commissioners' Work Session Monday, October 24, 2016
Page 1 of 10
Chair Unger asked about staying on track and not pushing everything out any
longer. Mr. Gutowsky said the remand made the two previous Ordinances
ineffective. Commissioner Baney indicated that if the applicant wants the new
ones adopted by emergency, this needs to be worked out in advance of the
hearing.
2. Discussion of Text Amendment for Lot of Record Definition.
Matt Martin said a LUBA decision challenged the County's decision and this is
to come before the Board. This has to do with when the lot was created, prior
to land use and zoning. There is a long-standing policy of acknowledging those
properties that received a building permit as legal lots of record. LUBA feels
there is no justification for using the building permit to recognize a lot of record
since it was not in local Code. The County 'may' use this, per Statute, and this
can become part of Code. This is the reason for this action, which will add
clarity.
Chair Unger asked if this would allow one structure to be removed and
something else built. Mr. Martin stated that any further action like this is
allowed through the appropriate process. A partition plat is also necessary to
give the property a parcel number.
3. Consideration of Board Signature of Document No. 2016-703, Public
Access Easements for the Tree Farm Subdivisions.
Anthony Raguine, and developers Romy Mortensen and Dale VanValkenburg.
Came before the Board. Mr. Raguine indicated that the Board approved the
subdivision, and as part of the project, action needs to be taken on a road that is
owned by the developers. They are required to build this road on a private
easement to provide public access. Mr. VanValkenburg said that it would
become active when the property is annexed into the UGB.
BANEY: Move approval.
DEBONE: Second.
VOTE: BANEY: Yes.
DEBONE: Yes.
UNGER: Chair votes yes.
Minutes of Board of Commissioners' Work Session Monday, October 24, 2016
Page 2 of 10
4. CCBHC Discussion.
George Conway, DeAnn Carr, Shannon Vandegriff and David Inbody of Health
Services came before the Board to speak about Certified Community
Behavioral Health Clinics. The State needs to know as soon as possible
whether the County will be part of the demonstration project, if Oregon is
chosen as one of the eight states for this program.
This is a federal demonstration pilot program based on the Mental Health Act.
Oregon received a planning grant to look at alternative service delivery
platforms. The federal government will decide by the end of the year which eight
states will participate. Ms. Carr feels confident that Deschutes County can meet
the requirements. All of the required documentation has been submitted to the
State.
Calculations have been made regarding staffing. About 29 limited duration
employees would be needed, but recruitment would not occur until the grant is
awarded. The 'go live' date is April 1, 2017. Billing will begin at that time as
well. Services will be to Oregon Health Plan members, and a process is already
in place. The program is guaranteed for two years by the federal government;
the State will not back -fill it. She feels that this will help with the evolution of
the department, better billing success, and learning. Costs are still not well
covered by commercial or private insurance companies. There is a significant
gap when serving those with complex medical needs.
She feels it is important to be part of a national effort. There can be many
benefits, even if it is just for two years. There are a number of challenges, but
she feels the department is up to the task. Thirteen positions would be for
direct service; seven would do coordination; and the rest would be
administrative staff to handle the calls, intake and documentation.
David Inbody said that this would be an additional $3 million in the Behavioral
Health budget. Ms. Carr added that they need to gauge what the public is
seeking; and there are at least twenty-five patients each month who are on
commercial insurance. She does not anticipate issues with lower than expected
demand; the need is there. Overall in Oregon, there is about 53 cents available
to cover each $1 of need; and this is even more dramatic in Deschutes County.
They will not be able to help everyone who needs it, but this is a good
opportunity to make a positive impact in this national effort.
Minutes of Board of Commissioners' Work Session Monday, October 24, 2016
Page 3 of 10
The initial funds would come out of Health Department reserves, and the funds
will eventually be credited back once the program is underway. Not every
county will be involved, although the metro areas down to Wallowa County
have indicated a desire to participate.
Commissioner DeBone wants to be sure that they are not going to help
everyone having a temporary bad day. Ms. Carr explained the target patients
are often veterans with severe PTSD, often combined with substance abuse.
Many are on wait lists for months. Also, older adults do not have services
available for complex issues. Someone in a nursing home might be at risk of
losing his or her placement. Some people are not on the OHP but have complex
issues relating to health and family situation.
Commissioner DeBone said they can't help everyone. He feels communities
and churches can handle some of this. He wants to know where this stops and
whether they are competing with other providers. Ms. Carr stated that one in
four individuals will need mental health services at some point in their lives.
Not everyone has a good support system. Commissioner Baney asked what
data they are using to identify the patients, and how do they know what services
lack capacity. Ms. Carr said this is about covering the gap for those that don't
get care, like the ones who are highly acute and need a lot of case management.
Commissioner Baney asked how many people that might be, and whether there
are other service providers supportive of this effort.
Ms. Carr stated that reports show that 3,072 local individuals are severely in
need of services, most of which are not being met, per the OHA mapping
process. Dave Inbody said that also the needs of the elderly are not being met
by the two staff people handling this aspect. George Conway added that they
would mostly deal with patients who are not being served or have complicated
case histories; up to about 3% of the population.
Commissioner Baney asked if they plan to bring on partners. She is concerned
about 29 more people even finding adequate housing. She also worries what
will happen after two years. It is a huge responsibility to bring on a program
this large. The County can take the lead, as it often does, but she wants to know
there is community support.
Minutes of Board of Commissioners' Work Session Monday, October 24, 2016
Page 4 of 10
Ms. Carr said they have worked with partners about the priority gaps for a long
time. There are struggles with this complex population. They have spoken to
others about pursuing this and they would welcome the help. Veterans'
services has a severe coverage gap. Two County staff now handle senior
services, and that is not enough.
Commissioner Unger acknowledged that there will be costs up front to begin,
and they will learn whether they can maintain long-term stability. Ms. Carr
stated clinical staff would be case managers, clinicians, administration and an
additional psychiatrist. They use a team approach.
Commissioner Baney asked about the ability to bring on enough qualified
individuals, and what happens if staffing is not adequate. Ms. Carr said that
there is an advantage of being in Bend. They get qualified applicants for most
positions and recruitment is not a big problem. They need to be strategic and
find the right people. Between now and the end of the year, they will develop a
strong recruitment plan. They want to hit the ground running with this. The
people will be located across all of the Health sites. Mr. Conway added that
certification part would be appealing to people wanting to enhance their career
path. Part of this is utilizing non-traditional hours.
Chair Unger stated that this is a big, but necessary, program, and he wants to be
sure the details are worked out before committing. They have to think about
what happens if the federal government does not support it after two years.
They need to make sure they are solidly behind this.
Ms. Carr stated that she has to respond to the OHA this week. They will have
some time to work out details. The repayment rate needs to be high enough and
they will know this before the end of the year. They won't hire before having
this information.
Mr. Anderson said that this is a significant change. Many people do not
understand the services provided by the department, who the customers are and
how they work with partners. This adds a whole new wrinkle. They need to
pay attention on how to incorporate this, so they can continue to understand the
array of services. This is potentially very positive in terms of federal support.
It is a big leap. The County often is involved with pilot programs and this
participation has been beneficial overall.
Minutes of Board of Commissioners' Work Session Monday, October 24, 2016
Page 5 of 10
Commissioner Baney wants to learn more about the target population, potential
partners and other details. The concept makes great sense to her, but she wants
to see some refinement. Commissioner DeBone does not have a good feel
about these kinds of services, and does not feel grounded with this kind of
work. Mr. Conway offered to spend some time providing more information to
him. Chair Unger indicated that they will serve people who can't get help any
other way, and in one way or another, money is being spent on them, whether at
the hospital or the jail. Commissioner Baney asked if this will beef up MCAT
and other groups. Ms. Carr said the crisis team is stand-alone and is building on
its success. This will provide comprehensive community-based care.
Commissioner Baney indicated they are the experts, but she would like more
information about the administrative side. They need to show why this makes
sense. Mr. Inbody replied that part of this is a requirement for being part of the
program, like offering extended hours and producing additional reporting.
Commissioner Baney asked if they are serving any of these people already. Ms.
Carr said these would be mostly new clients who are not currently getting help.
The Commissioners indicated they should move forward, but keep the Board
well informed of their progress.
5. Review/Approval of Discretionary Grant Requests.
City Club of Central Oregon, $1,920.
This would be for outreach to various communities in the area. Commissioner
Baney feels each city should support this, not the County, since it is for business
development. Chair Unger said that this pays for the lunches. Mr. Anderson noted
that the County already joined. The Commissioners granted $200 each.
Better Together, $2,500.
Chair Unger said that this would help high school students learn more about the
workforce environment. They have engaged the film institute to add expertise
to the schools. The Commissioners will split the $2,500.
Assistance League of Bend, $2,500.
Chair Unger would like the group to concentrate on more than clothing. The
Commissioners granted $500 each.
Opportunity Foundation, $2,000.
Commissioners Baney and Unger granted $500 each; Commissioner DeBone
granted $1,000.
Minutes of Board of Commissioners' Work Session Monday, October 24, 2016
Page 6 of 10
Heart of Oregon Corps, $2,275.
This would help them to modernize their vehicle fleet. The Commissioners
split the cost equally.
Sisters Trail Alliance, $2,000.
The request is for a scenic bikeway kiosk. Commissioner Baney said they have
other ways to address this. Ms. Ure stated they have commitments from others
already. The Board granted $300 each.
Leadership Redmond, $1,200.
The Commissioners granted one-third each.
Family Access Network, $2,500.
This request is for the annual luncheon fundraiser. The Board granted 1/3 each.
Boys & Girls Club of Bend, $1,500.
This is for their annual fundraising event. Chair Unger said that the various
groups split up and the others have struggled since then. It did not work as a
Central Oregon entity. The Commissioners granted $500 each.
Hospice of Redmond, $2,500.
This is for the Festival of Trees fundraiser. The Commissioners granted 1/3 each.
6. Other Items.
Mary Ann Assan-Balves of COCC described a project that has to do with
diverting food material from the landfill. She presented the information and
grant documents. She said they learned about this opportunity and the fact that
COCC can apply but has to have a partner for the application. The first idea
came from the landscaping staff regarding a composter, but that is more
complicated. The second idea was to place triple stream receptacles around
campus to keep material separate, but this could cost well over $100,000.
She found out there is a composter available for food waste. They are taking
what they can now and putting this waste in regular trash bins, or plastic bags.
However, plastic bags can't be a part of the process. A better solution is
composting rather than having this waste end up in the landfill.
One composter can handle 400 pounds of waste per day. It runs continuously,
but the power and water use is minimal. It is based on microorganisms doing
the hard work, and up to 93% of the waste is turned to water. This is not a
problem for the wastewater treatment facility, and this process is being used by
other universities and numerous restaurants.
Minutes of Board of Commissioners' Work Session Monday, October 24, 2016
Page 7 of 10
They want to request two composters: one for the campus and one for the
culinary institute. Mr. Anderson said that the applicant would be Solid Waste.
There are several applications for the same grant pool, but the County is not
being asked to prioritize the three that it is applying for as a partner.
BANEY: Move approval.
DEBONE: Second.
VOTE: BANEY: Yes.
DEBONE: Yes.
UNGER: Chair votes yes.
At 3:45, the Board went into Executive Session under ORS 192.660(2)(h),
pending or threatened litigation, with John Laherty.
In regard to the recent Oregon Farm Bureau letter, Mr. Anderson said the
County could respond with a neutral `thank you for your comments'.
Commissioner DeBone stated that the group he met with included marijuana
industry people and others.
Commissioner Baney wants to emphasize there was a very long, expansive
process involved with the marijuana business issue. Chair Unger stated that
the County supports dark skies, and there was a grace period for compliance in
this regard. Mr. Lelack said that someone can apply for a text amendment to
open it up again. There will be another update in January when some of the
rules are well underway.
DEBONE: Move approval.
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
UNGER: Chair votes yes.
Due to a lack of discussion items, it was agreed to cancel the Redmond joint
meeting scheduled for next week. The next meeting will be February 7.
Mr. Anderson indicated that the Board has been asked to sign a letter of support
for the High Desert Museum, which is seeking capital funding for a cultural
advocacy coalition grant to expand their facilities.
Minutes of Board of Commissioners' Work Session Monday, October 24, 2016
Page 8 of 10
BANEY: Move approval.
DEBONE: Second.
VOTE: BANEY: Yes.
DEBONE: Yes.
UNGER: Chair votes yes.
Scot Langton spoke about a tax exemption for spouses of first responders. Mr.
Anderson indicated that this has been getting mixed responses. There are a lot
of moving parts. It could be what they do with veterans, but there are issues
regarding residency, time limits, etc. He wants to make sure the Board gives
clear direction.
Commissioner Baney asked if anyone has requested that the County do this.
Mr. Langton indicated that a few other counties have discussed this or adopted
a policy. Some are in a holding pattern. Commissioner Baney suggested
engaging someone on the Firefighters' Board to see if they are supportive. It
feels like the County is taking this on itself. Mr. Langton said that it came
about with the legislature, but does not align with some of the other programs
like the surviving spouses of veterans. They are not set at an equitable amount.
Some counties aligned, while others didn't, and they should be connected. The
amount is $25,000 for veteran's survivor.
Commissioner Baney stated that AOC is behind this. Mr. Langton noted that it
is direct loss revenue, and there is already quite a bit under veterans, regardless
of how the veteran died.
Chair Unger suggested that they wait on this until there is more clarity. They
can expedite if the need arises.
Whitney Hale said that the sign unveiling for the veterans' event is November
10. It has become a big event. The Board wants to participate but can't be
there all day.
Mr. Anderson brought up the issue of AOC dues. They want to know why the
county doesn't pay it all. He asked if the County should pay it all or draft a
response of some kind. The Board feels the County spends a lot on these
efforts directly, like funding Joe Stutler's efforts that help the region.
Minutes of Board of Commissioners' Work Session Monday, October 24, 2016
Page 9 of 10
Commissioner Baney is frustrated that they hired two additional new people to
work on just transportation issues. This is a legislative effort and these people
won't be able to make a big impact. She is concerned what they are doing with
all the dues that keep going up every year. They want nearly $5,000.
Commissioner DeBone said that the Eastern Oregon group says pay as you
want, but will keep sending a bill for more than the County wants to pay. The
County did pay the whole amount last year, with two payments. He likes to
participate but is ready to walk away, since this group thinks Deschutes County
has lots of money.
They have asked for $100 to join a 190 effort. Commissioner DeBone said that
they want the County to officially sign onto this. This could make the County
responsible for another organization. Chair Unger is willing to speak to them
about this.
7. Adjourn.
Being no further discussion, the meeting adjourned at 4:55 p.m.
APPROVED this{ Day of ��-�`� 2016 for the
Deschutes County Board of Commissioners.
ATTEST:
(67f)44(.ui_ (6yiz&L___
Recording Secretary
aM- ttA,
Alan Unger, Chair
Tammy Baney, e Chair
Anthony DeBone, Commissioner
Minutes of Board of Commissioners' Work Session Monday, October 24, 2016
Page 10 of 10
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Mailing Address
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Community Development Department
Planning, Building Safety, Environmental Soils, Code Enforcement
PO Box 6005, Send, Oregon 97708-6005
117 NW Lafayette Avenue
www.deschutes.org/cd
TO: Deschutes County Board of Commissioners
FROM: Matthew Martin, Associate Planner
DATE: October 17, 2016
SUBJECT: Text Amendment modifying definition of "lot of record" in Deschutes County Code
Title 18, County Zoning. County Land Use File Nos. 247 -16 -000609 -TA.
I. SUMMARY
The Planning Division is bringing a text amendment of the definition of "lot of record" in
Deschutes County Code Title 18, County Zoning, to the Board of Commissioners (Board) for a
work session on October 24, 2016.
11. BACKGROUND
Determining if a property is a lawfully created, legal lot of record is the initial step in allowing the
development of the property. Along with those methods outlined in the definition of "lot of
record" in Deschutes County Code Title 18, County Zoning, the County Planning Division has
traditionally utilized an internal policy of recognizing those parcels where a building permit has
been issued as a legal lot of record. However, the recent decision of Land Use Board of Appeal
(LUBA) in the case of Grimstad vs. Deschutes County, _Or LUBA_, (LUBA No. 2016-035,
September 29, 2016) found the local decision does not explain how a building permit approval
can be recognized as the creation of a legal lot of record.
In response, this County initiated text amendment incorporates provisions of State law ORS
92.176(3) which recognizes that the county may approve an application for a permit, or a permit
under the applicable state or local building code for the continued use of a dwelling or other
building on a unit of land that was not lawfully established if:
a. The dwelling or other building was lawfully established priorto January 1, 2007; and
b. The permit does not change or intensify the use of the dwelling or other building.
On October 13, 2016, the Planning Commission reviewed the proposed amendment and was
supportive of the changes.
111 SCHEDULE
A work session is scheduled for October 24, 2016, and the public hearing before the Board is
scheduled for October 31, 2016.
Attachment: Draft Ordinance No. 2016-026
LEGAL LOT VERIFICATION
Please complete the following form and provide the required information. If you have questions about filling out this form,
please contact staff at the Permit and Information Center, 99 West 10th Avenue, Eugene, OR 97401, phone (541) 682-5377.
Site Location:
Map and Tax Lot Number:
Staff time will be calculated at $35.00 per hour and will be pro -rated at 30 minute increments. The applicant may also
be charged for copies made by City staff during research. Copy fees are based off the current Copies and Research Fees
form, available upon request.
Legal Lot Definition
A lot of record that has boundary lines that were established:
(A) through a partition or subdivision procedure or
(B) by a deed that was signed before April 2, 1962 or
(C) through approval of an application to validate a unit of land consistent with ORS 92.176
Materials to submit with your request:
❑ The property description card(s) for the property (available at Lane County Assessment & Taxation).
❑ All deeds listed on the property description card(s) (deeds are available at the Lane County Deeds & Records Office).
❑ The Assessor's map for the subject property (available at Lane County Assessment and Taxation).
Contact Information:
Name (print):
Company/Organization:
Address:
City/State/Zip: E-mail:
Phone: Fax:
I understand that staff time will be charged in 30 minute increments according to staff costs required to perform the
work. Please contact me if the fee reaches $
Signature:
Planning & Development
Planning Division
99 W. 10TH Avenue, Eugene, OR 97401
Phone: 541.682.5377 or E-mail: eugeneplanning@ci.eugene.or.us
Date:
www.euaene-onaov/plannina
Updated: March
2014
Page 1 of 1
REVIEWED
CYA' 'L
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
An Ordinance Amending Deschutes County Code
Title 18 to Revise the Definition of "Lot of Record,"
and Declaring an Emergency.
*
*
ORDINANCE NO. 2016-026
WHEREAS, the Deschutes County Community Development Department (CDD) initiated an
amendment (Planning Division File No. 247 -16 -000609 -TA) to the Deschutes County Code (DCC) Title 18,
Chapter 18.04, Title, Purpose and Definitions; and
WHEREAS, the Deschutes County Planning Commission reviewed this ordinance at a work session on
October 13, 2016 and, on that same date, forwarded to the Deschutes County Board of County Commissioners
("Board"), a recommendation to adopt Ordinance No. 2016-026; and
WHEREAS, the Board considered this matter after a duly noticed public hearing on October 31, 2016,
and concluded that the public will benefit from the proposed changes to Deschutes County Code ("DCC") Title
18; now, therefore,
THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, ORDAINS
as follows:
Section 1. AMENDMENT. DCC 18.04.030, Definitions, is amended to read as described in Exhibit
"A," attached hereto and by this reference incorporated herein, with new language underlined and language to
be deleted in strike.
Section 2. FINDINGS. The Board adopts as its findings Exhibit "B", and incorporated by reference
herein.
//1
PAGE 1 OF 2 - ORDINANCE NO. 2016-026
Section 3. EMERGENCY. This Ordinance being necessary for the immediate preservation of the
public peace, health and safety, an emergency is declared to exist, and this Ordinance takes effect on its passage.
Dated this of , 2016 BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
ALAN UNGER, Chair
TAMMY BANEY, Vice Chair
ATTEST:
Recording Secretary ANTHONY DeBONE, Commissioner
Date of 1st Reading: day of , 2016.
Date of 2nd Reading: day of , 2016.
Record of Adoption Vote
Commissioner
Alan Unger
Tammy Baney
Anthony DeBone
Yes No Abstained Excused
Effective date: day of , 2016.
ATTEST:
Recording Secretary
PAGE 2 OF 2 - ORDINANCE NO. 2016-026
Chapter 18.04. TITLE, PURPOSE AND DEFINITIONS
18.04.030. Definitions.
"Lot of Record" means:
A. A lot or parcel at least 5,000 square feet in area and at least 50 feet wide, which conformed to
all zoning and subdivision or partition requirements, if any, in effect on the date the lot or parcel
was created, and which was created by any of the following means:
1. By partitioning land as defined in ORS 92;
2. By a subdivision plat, as defined in ORS 92, filed with the Deschutes County Surveyor and
recorded with the Deschutes County Clerk;
3. By deed or contract, dated and signed by the parties to the transaction, containing a separate
legal description of the lot or parcel, and recorded in Deschutes County if recording of the
instrument was required on the date of the conveyance. If such instrument contains more
than one legal description, only one lot of record shall be recognized unless the legal
descriptions describe lots subject to a recorded subdivision or town plat;
4. By a town plat filed with the Deschutes County Clerk and recorded in the Deschutes
County Record of Plats; or
5. By the subdividing or partitioning of adjacent or surrounding land, leaving a remainder lot
or parcel.
B. A unit of land validated in accordance with ORS 92.176.
BC. The following shall not be deemed to be a lot of record:
1. A lot or parcel created solely by a tax lot segregation because of an assessor's roll change or
for the convenience of the assessor.
2. A lot or parcel created by an intervening section or township line or right of way.
3. A lot or parcel created by an unrecorded subdivision, unless the lot or parcel was conveyed
subject to DCC 18.04.030(B).
4. A parcel created by the foreclosure of a security interest.
For the purposes of DCC Title 18, "lot" or "parcel" means a lot of record as defined DCC
18.04.030.
(Ord. 2016-026&1, 2016; Ord. 2016-015§1, 2016; Ord. 2015-004 §1, 2015; Ord. 2014-
009 §1, 2014; Ord. 2013-008 §1, 2013; Ord. 2012-007 §1, 2012; Ord. 2012-004 §1,
2012; Ord. 2011-009 §1, 2011; Ord. 2010-022 §1, 2010; Ord. 2010-018 3, 2010, Ord.
2008-007 §1, 2008; Ord. 2008-015 §1, 2008; Ord. 2007-005 §1, 2007; Ord. 2007- 020
§1, 2007; Ord. 2007-019 §1, 2007; Ord. 2006-008 §1, 2006; Ord. 2005-041 §1, 2005;
Ord. Chapter 18.04 35 ( 04/2015) 2004-024 §1, 2004; Ord. 2004-001 §1, 2004; Ord.
2003-028 §1, 2003; Ord. 2001-048 §1, 2001; Ord. 2001-044 §2, 2001; Ord. 2001-037 §1,
2001; Ord. 2001-033 §2, 2001; Ord. 97-078 §5, 1997; Ord. 97-017 §1, 1997; Ord. 97-003
§1, 1997; Ord. 96-082 §1, 1996; Ord. 96-003 §2, 1996; Ord. 95-077 §2, 1995; Ord. 95-
075 §1, 1975; Ord. 95-007 §1, 1995; Ord. 95-001 §1, 1995; Ord. 94-053 §1, 1994; Ord.
94-041 §§2 and 3, 1994; Ord. 94-038 §3, 1994; Ord. 94-008 §§1, 2, 3, 4, 5, 6, 7 and 8,
1994; Ord. 94-001 §§1, 2, and 3, 1994; Ord. 93-043 §§1, 1A and 1B, 1993; Ord. 93- 038
§1, 1993; Ord. 93-005 §§1 and 2, 1993; Ord. 93-002 §§1, 2 and 3, 1993; Ord. 92-066 §1,
1992; Ord. 92-065 §§1 and 2, 1992; Ord. 92-034 §1, 1992; Ord. 92-025 §1, 1992; Ord.
92-004 1 and 2, 1992; Ord. 91-038 §§3 and 4, 1991; Ord. 91-020 §1, 1991; Ord. 91-005
§1, 1991; Ord. 91-002 §11, 1991; Ord. 90-014 §2, 1990; Ord. 89-009 §2, 1989; Ord. 89-
004 §1, 1989; Ord. 88- 050 §3, 1988; Ord. 88-030 §3, 1988; Ord. 88-009 §1, 1988; Ord.
87-015 §1, 1987; Ord. 86-056 2, 1986; Ord. 86-054 §1, 1986; Ord. 86-032 §1, 1986; Ord.
86-018 §1, 1986; Ord. 85-002 §2, 1985; Ord. 84-023 §1, 1984; Ord. 83-037 §2, 1983;
Ord. 83-033 §1, 1983; Ord. 82-013 §1, 1982)
Page 1 of 1- EXHIBIT A TO ORDINANCE NO. 2016-026
FINDINGS
1. APPLICABLE CRITERIA:
Title 22, Deschutes County Development Procedures Ordinance
11. BASIC FINDINGS:
Proposal: The definition of "lot of record" is being amended to incorporate ORS
92.176, which grants a county the ability to acknowledge the validation of a unit
of land not lawfully established where a building permit has been issued.
III. CONCLUSIONARY FINDINGS:
A. CHAPTER 22.12, LEGISLATIVE PROCEDURES
1. Section 22.12.010.
Hearing Required
FINDING: The applicant meets this criterion because a public hearing will be held
before the Board of County Commissioners on October 31, 2016.
2. Section 22.12.020. Notice
Notice
A. Published Notice
1. Notice of a legislative change shall be published in a
newspaper of general circulation in the county at least 10 days
prior to each public hearing.
2. The notice shall state the time and place of the hearing and
contain a statement describing the general subject matter of the
ordinance under consideration.
FINDING: This criterion is met because notice was published in the Bend Bulletin
newspaper on October 16, 2016 describing the proposal.
B. Posted Notice. Notice shall be posted at the discretion of the
Planning Director and where necessary to comply with ORS
203.045.
FINDING: This criterion is met because notice was posted in the bulletin board in the
lobby of the Deschutes County Community Development Department, 117 NW
Lafayette, Bend.
C. Individual notice. Individual notice to property owners, as
defined in DCC 22.08.010(A), shall be provided at the discretion
of the Planning Director, except as required by ORS 215.503.
PAGE 1 OF 4 - EXHIBIT B TO ORDINANCE 2016-026
FINDING: Given the proposed amendment in question does not apply to any specific
property, no individual notices were sent. This criterion has been met.
D. Media notice. Copies of the notice of hearing shall be
transmitted to other newspapers published in Deschutes County.
FINDING: Notice will be provided to the County public information official for wider
media distribution. This criterion has been met.
3. Section 22.12.030 Initiation of Leaislative Chanaes.
A legislative change may be initiated by application of individuals
upon payment of required fees as well as by the Board of County
Commissioners.
FINDING: The application was initiated by the Deschutes County Planning Division,
which received a fee waiver. This criterion has been met.
4. Section 22.12.040. Hearinas Body
A. The following shall serve as hearings or review body for
legislative changes in this order:
1. The Planning Commission.
2. The Board of County Commissioners.
FINDING: This criterion will be met.
B. Any legislative change initiated by the Board of County
Commissioners shall be reviewed by the Planning Commission
prior to action being taken by the Board of Commissioners.
FINDING: This Planning Commission held a work session on October 13, 2016 to
review the text amendment. The Board held a public hearing on October 31, 2016. The
criterion is met
5. Section 22.12.050 Final Decision
All legislative changes shall be adopted by ordinance
FINDING: 247 -16 -000609 -TA will be implemented by an ordinance upon approval and
adoption by the Board; this criterion will be met.
IV. PROPOSED TEXT AMENDMENTS:
The proposed text amendment IS detailed in the ordinance exhibit with additional text
identified by underline and deleted text identified by ctrik gh. Below are
explanations of the proposed changes.
Title 18 of the Deschutes County Code Amendments
Chapter 18.04. TITLE. PURPOSE AND DEFINITIONS
Section 18.04.030, Definitions.
PAGE 2 OF 4 - EXHIBIT B TO ORDINANCE 2016-026
"Lot of Record" means:
A. A lot or parcel at least 5,000 square feet in area and at least 50 feet wide, which
conformed to all zoning and subdivision or partition requirements, if any, in effect on
the date the lot or parcel was created, and which was created by any of the following
means:
1. By partitioning land as defined in ORS 92;
2. By a subdivision plat, as defined in ORS 92, filed with the Deschutes County
Surveyor and recorded with the Deschutes County Clerk;
3. By deed or contract, dated and signed by the parties to the transaction, containing
a separate legal description of the lot or parcel, and recorded in Deschutes County
if recording of the instrument was required on the date of the conveyance. If such
instrument contains more than one legal description, only one lot of record shall be
recognized unless the legal descriptions describe lots subject to a recorded
subdivision or town plat;
4. By a town plat filed with the Deschutes County Clerk and recorded in the
Deschutes County Record of Plats; or
5. By the subdividing or partitioning of adjacent or surrounding land, leaving a
remainder lot or parcel.
B. A unit of land validated in accordance with ORS 92.176.
BC.The following shall not be deemed to be a lot of record:
1. A lot or parcel created solely by a tax lot segregation because of an assessor's roll
change or for the convenience of the assessor.
2. A lot or parcel created by an intervening section or township line or right of way.
3. A lot or parcel created by an unrecorded subdivision, unless the lot or parcel was
conveyed subject to DCC 18.04.030(B).
4. A parcel created by the foreclosure of a security interest.
For the purposes of DCC Title 18, "lot" or "parcel" means a lot of record as defined DCC
18.04.030.
V. REVIEW CRITERIA:
FINDING: This County initiated text amendment incorporates provisions of State law,
ORS 92.176 that grants a county the ability to acknowledge the validation of a unit of
land not lawfully established, where a building permit has been issued.
The definition of "lot of record" is amended to incorporate ORS 92.176, which addresses
the validation of a unit of land not lawfully established, where a building permit has been
issued. Based on ORS 92.176(2), a county may approve an application to validate a
unit of land under this section if the county or city approved a permit, as defined in ORS
215.402 (Definitions for ORS 215.402 to 215.438 and 215.700 to 215.780) or 227.160
(Definitions for ORS 227.160 to 227.186), respectively, for the construction or placement
of a dwelling or other building on the unit of land after the sale.
ORS 92.176(3) recognizes that a county or city may approve an application for a permit,
as defined in ORS 215.402 (Definitions for ORS 215.402 to 215.438 and 215.700 to
215.780) or 227.160 (Definitions for ORS 227.160 to 227.186), respectively, or a permit
under the applicable state or local building code for the continued use of a dwelling or
other building on a unit of land that was not lawfully established if:
PAGE 3 OF 4 — EXHIBIT B TO ORDINANCE 2016-026
a. The dwelling or other building was lawfully established prior to January 1, 2007;
and,
b. The permit does not change or intensify the use of the dwelling or other building.
Statewide Planning Goals
FINDING: Only two Statewide Planning Goals apply to this amendment, Goals 1 and 2,
which are discussed below.
• Goal 1, Citizen Involvement is met through this adoption process because this
amendment received a work session before the County Planning Commission,
the County's citizen review board for land use matters, and a hearing before the
Board.
• Goal 2, Land Use Planning is met because ORS 197.610 allows local
governments to initiate post acknowledgments amendments. An. Oregon Land
Conservation and Development Department 35 -day notice was initiated on
October 7, 2016.1
Comprehensive Plan
The text amendment is consistent with Deschutes County Comprehensive Plan. Section
1.3, Land Use Planning states:
• Goal 1 — Maintain an open and public land use process in which decisions are
based on the objective evaluation of facts.
• Policy 1.33 — Involve the public when amending County Code
FINDING: This goal and policy is met because this amendment received a work session
before the County Planning Commission, the County's citizen review board for land use
matters, and a hearing before the Board. As noted above, the amendment incorporates
provisions of State law, ORS 92.176 that grants a county the ability to acknowledge the
validation of a unit of land not lawfully established, where a building permit has been
issued.
1 Staff alerted Scott Edelman, DLCD Central Oregon Regional Representative on October 7, 2016 of the
amendment recognizing that the 35 -day notice is a few days short of the first evidentiary hearing with the
Board, scheduled on October 31.
PAGE 4 OF 4 — EXHIBIT B TO ORDINANCE 2016-026
Certified Community Behavioral Health Clinic (CCBHC)
Progress Update
Decision Point
Given what we currently know, if Oregon is chosen, does the BOCC support DCHS becoming a CCBHC?
Work to Date
• Completed and submitted to the Oregon Health Authority (OHA) a 184 item Needs Assessment,
including a Demand and Capacity analysis
• OHA conducted a site visit in July 2016 —State reviewers were:
o Exceptionally complementary of our programs and staff with comments including:
"strong clinical vision", "visionary", "future focused", "passionate staff that are able to
clearly articulate information about processes and programs", and how efforts have
"strategically positioned" DCHS to become a CCBHC"
o Impressed with our strong array of services from outpatient to intensive community
based services and the amount of integration work that we have done with community
partners; peer and older adult services received positive comments
• Completed and submitted to OHA the cost report to establish the PPS rate
• CCBHC workgroup invested a significant number of hours with ongoing planning efforts
including development of a project management plan
Key Points of Consideration
• PPS rate calculated in cost report is consistent with other CCBHC candidates' rate
• Conservatively would require the hiring of no less than 29 limited duration employees (see
handout on breakdown of types of employees and additional responsibilities associated with
each)
• Recruitment would need to start in early January 2017
• Significant number of new staff starting in March to support the April 15t "go live" date
• We will have to use reserves to cover costs until PPS dollars start to come in
• PPS related service billing would begin on April ft, with quarterly reconciliation
• Demonstration pilot is only guaranteed for two years and continuation of federal funding after
that is unknown
• Even if the demonstration is only two years, participating will be beneficial based on the
learning gained and further evolution of the organization
Next Step: OHA is asking for a statement of commitment from each potential CCBHC site by October
19th
October 24, 2016
What is a
CCBHC?
CCBHC s are designed to provide a comprehensive range of mental health
and substance use disorder services, particularly to vulnerable individuals
vith the most complex needs. Oregon is applying to the federal government
to become one of eight states who will participate in a demonstration
project. Through the demonstration, the fo lowing services must be offered.
What are the benefits of
becoming a CCBHC?
Allows us to provide comprehensive, whole
person care to our most vulnerable
populations
Aligns with the direction we are headed as a
community mental health provider (CMHP)
Brings in a new funding stream to support
coordination of care
4,6
02
What will -change for
DCHS?
While OHP will always be a primary focus, we
will provide services to more commercial
insurance clients
Will require further evolution of some of our
service models, including coordination of care
for veterans' services
More physical health services will be provided
at our sites
03
CCBHC Timeline
May 2016
Submit DCHS's CCBHC application to state
July 2016
Complete a needs assessment of the mental
health and addictions needs in our
community
Evaluate and prioritize gaps
Create plan to address prioritized gaps
August 2016
Complete cost report: look at current costs
snd costs associated with_ addressing current
gaps and provide this information to the state
State uses information to determine
additional funding that DCHS will receive if
we become a CCBHC
' - ' A •, ,z • '
October 2016
State submits application to federal
government
December 2016
Federal government selects states to
participate in demonstration project
January -June 2017
Implementation phase if Oregon is
selected
For more information on CCBHCs, please visit. httplAvvvviLthenationatcounciLorg/topicsicertifted-
community-behavioral-health-din cs/
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Deschutes County
Board of County Commissioners
Discretionary Grant Program
Board Meeting Date: October 17, 2016
Organization: City Club of Central Oregon
Project Name: Building Community in Deschutes
Project Period: Within 12 months following award.
Description: Bring up to four community leaders from around Central Oregon to become
attendees in monthly forums for a twelve-month period.
Amount of Request: $1,920
Previous Grants:
5/7/2014 $300:00. May Forum Sponsorship
Approved:
Declined:
KES
Deschutes County Board of Commissioners
PO Box 6005, Bend, OR 97701-6005
1300 NW Wall Street, Suite 200, Bend, OR
Telephone: 541-388-6571 Fax: 541-385-3202
Website: www.deschutes.ore
DESCHUTES COUNTY
DISCRETIONARY GRANT PROGRAM APPLICATION
Today's Date: I Ci 7)0 1 2,0G Project Name: 1 u 4 i , J iw un i-ko. ; n beSG644rS
Project Beginning Date:I iloi rat c- I Project End Date: I j7_ t -+n0.41, 444 er 44,1 14
Amount Requested: 14 /9 Do I Date Funds Needed: I af4
Name of Applicant Organization:) CAL/ Cu, 6 0,c (le vi -h-0. O r e q c, n
Address:I 7 0 S Ce n -f u ). ii Dr !Do -3:'S`1
City & Zip Code: I gelid ''77 02_ I Tax ID #: I - 5 0 5
Contact Name(s):I Joe,j Drucker I Telephone #: 1 6.q 1 _ 3 -7 t 6,3
Fax #:1 I Email Address:
1 incoO lijclulc0,Cotl
On a separate sheet(s), please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and
activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will positively impact the community.
5. Identify the specific communities or groups that will benefit.
6. Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions, if any. Itemize anticipated expenditures*.
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Deschutes County Discretionary Grant Program Application
1) Describe the applicant organization, including its purposeleadership structure,
and activities.
City Club of Central Oregon (hereinafter referred to as City Club) is a member -based nonprofit
organization that promotes civic engagement, offering forums as a means to help educate the
public. City Club exists to be the top -of -mind hub for citizens and community leaders. We
intentionally shape our community and influence public policy while preserving our uniquely
warm and corinected culture through dialog, education, and research presented in a
passionately nonpartisan manner.
City Club is an organization that relies on volunteers and corporate/small business
sponsorships. Joey Drucker, Executive Director, oversees a volunteer board of directors and
several committees including, Program, Marketing, Membership, and Finance. Members of ad
hoc committees, forum moderators and panelists are also volunteers. We partner with Zolo
Media and radio station KPOV to broadcast and provide footage to the general public.
Our membership is steadily increasing. It has grown from just above 250 in April 2015 and is
currently at 320. Community members from all over the Central Oregon area attend the monthly
forums. The topics covered include local, nag|ono|, mtatmm/ida, national and international issues.
In addition, we have member events twice a year. Other more recent activities include, evening
forums with open discussion between Bend city representatives. We hope to use this model in
surrounding Central Oregon communities to encourage respectful, nonpartisan conversation
about relevant topics.
We are inclusive of all backgrounds and viewpoints, ages and professions. Our board of
directors is working on increasing attendance in three specific areas: leaders from Central
Oregon, more participants with diverse backgrounds, and those who qualify for low-income
status. In addition, one of the ways we are currently increasing conversation throughout the
Central Oregon region is we will be bringing students in from area high schools in an effort to
educate and create civically responsible and active citizens.
2) Describe the proposed project or activity.
As part of the goals of City Club, we are focusing on bringing in leaders from around Central
Oregon to become attendees in our monthly forums. For this grant, we are asking for funds to
provide the fee for up to four community leaders at each of our meetings for twelve months. The
fee to attend is $40 per attendee per forum. If we are fully funded, it would be 4 community
leaders @ $4Ofor 12months ($480per person tmattend each oythe 12 forums). 4 people
attending for 12 months equals $1920.
It is the goal for the board of directors to keep the organization focused on Central Oregon,
rather than Bend. This grant will help us get started with offering an opportunity to leaders in the
Central Oregon area for conversation and more community between the municipalities. By
bringing in leaders from each of the three larger cities, Redmond, La Pine and Sisters within
Deschutes County, it will help us reach that goal. We are all pieces of the same community and
City Club desires to have all parties at the table, as a means of having a more complete
conversation. This grant wiU make it possible to bring in leaders who may not otherwisbe able
to fund attendance at the forums.
3) Provide a timeline for completing the proposed project or activity.
Upon hearing if we are awarded the grant, our team will contact leaders from Redmond, La Pine
and Sisters to invite them to participate with us in our forums. Therefore, this proposed project
would be completed over the course of the twelve months following the grant award.
4) Explain how the proposed project or activity will positively impact the community.
The proposed program will positively impact the community in three ways. First, it will offer the
option for leaders to gain a big picture experience for their leadership. At City Club, we address
a large range of topics that affect those in the local community as well as all of Central Oregon
and beyond, Bringing everyone together to address and discuss timely and relevant topics in a
respectful, nonpartisan manner can bring growth and deepen community. Second, the leaders
can take information they hear at the forums back to educate their communities. Third, they can
take back the principles shown during the forum of respect, courtesy, and a willingness to hear
all sides to an issue. These three positive impacts have the potential to strengthen the
community in Deschutes County.
5) Identify the specific communities or groups that will benefit.
The communities that will benefit include those in Deschutes CountyHaving leaders from within
Deschutes County attending City Club monthly forums will provide a larger picture to the leaders
that they can take back with them. In our experience at City Ctub, with our attendance and
membership steadily inonoaoing, we are seeing more and more community members who are
engaging in civic matters, by learning and talking about issues that affect us all. Therefore, by
bringing in leaders throughout the county to be part of these conversations, this influence is
expected to reach each of the cities with a trickle down effect for most individuals, and it will
directly affect those closest to the city leaders. Dovetailing this program together with other
programs the board is planning will further strengthen the Deschutes County community as a
whole.
6) Describe how grant funds will be used and include the source and amounts of
matching funds or in-kind contributions, if any. Itemize anticipated expenditures.
Each forum is sponsored by corporate/small businesses in the area. A portion of the
sponsorship dollars goes to scholarship money to pay registration fees for a small number of
attendees who cannot otherwise pay, should this happen. The ask af $1920 would provide up to
four seats for leaders from Deschutes County. When we have an ask for more leaders than
what is covered by this program, we have the ability to use the scholarship money that comes
from the event sponsors to fund additionaleaders' attendance, within our budgetary
allowances.
7) Ifthe grant willsupport an ongoing activity, explain how it wili be funded iri the
future.
It is the intention of City Club to always open its doors to leaders from the Central Oregon area.
Our motto, conversation creates community, encompasses the whole Centra Oregon
community. We have a number of leaders coming from nearby communities, however, this grant
application is the beginning of a larger goal to reach out to the leadership for communities that
may not have the funds to pay $40 for a luncheon each month, in addition to the travel cost and
time. For each of the three larger cities, Redmond, La Pine and Sisters within Deschutes
County, this grant will help us get started with offering an opportunity to leaders in the Central
Oregon area for conversation and more community between the municipalities.
It is our hope that taking the first step in inviting leaders and providing the means for them to
attend twelve forums will create the desire and platform in which more conversation will
continue. We will always continue to search for funding to allow those without the means a way
of attending. Our mission is to build a conscious and civic -minded community through d/a|og,
education, and research that results in responsible civic engagement. This grant will allow us to
engage leaders in that dialog, education, and research.
As for the future of this project, we are actively seeking additional funding in multiple streams to
expand beyond Deschutes County to bring in leaders from around all of Central Oregon. In
addition, we will be applying for a grant through Oregon Humanities for money to bring in
additional attendees and make it possible for these attendees to develop their leadership
through programs like Leadership Redmond and civic engagement to their own community,
hopefully compelling the Central Oregon communities to become strengthened and more active.
Deschutes County
Board of County Commissioners
Discretionary Grant Program
Board Meeting Date: October 17, 2016
Organization: Better Together
Project Name: Central Oregon Careers Video Library
Project Period: 11/1/2016 — 5/30/2017
Description: Create an educational outreach program for high-school students to learn more
about the workforce through internships or introductions to mentors.
Amount of Request: $2,500
Previous Grants: None recorded.
Approved:
Declined:
Deschutes County Board of Commissioners
PO Box 6005, Bend, OR 47701-6005
1300 NW Wall Street, Suite 200, Bend, OR
Telephone: 541-388-6571 Fax: 541-385-3202
Website: www.deschutes.org
DESCHUTES COUNTY
DISCRETIONARY GRANT PROGRAM APPLICATION
Today's Date: L�(J 11, I Project Name: I e.ey Orrn ( 1, r fSy1('� LOQ
Project Beginning Date: I L I / t j 110 (p ( Project End Date: 1513 0 10,017 I
Amount Requested: 1 3i 2, 6 00 ( Date Funds Needed: I t t 130/a
Name of Applicant Organization:] P }-�.,P �— Tc y
Address:I a 861 .SiA . (a."' 1<PoITv\cAnd, 02 a775G
City & Zip Code: L9 earnervA q 775 G
I Tax ID #: (L47—T761 7502
Contact Name(s): I / &-. E' c11 .- Telephone #: 16(4 1— G 9 S-- 6(978 I
Fax #: I I Email Address: I ii i y coryA ,1,
On a separate sheet(s), please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and
activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will positively impact the community.
5. Identify the specific communities or groups that will benefit.
6. Describe how grant fluids will be used and include the source and amounts of matching
funds or in-kind contributions, if any. Itemize anticipated expenditures*.
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
8/31/2016
Central Oreaon Careers Proiect
Proposal Submitted by Central Oregon Film Office and Better Together
Grant Narrative
Better Together Central Oregon is the cradle to career backbone infrastructure for the
Central Oregon region, which includes Jefferson, Deschutes and Crook Counties.
Schools, higher education institutions, businesses, government agencies, community
based organizations, non- profits and individual community members are working to
align existing and new efforts around shared outcome measures to ensure that Central
Oregon students thrive. Through collaborative, innovative, data -driven Initiatives along
the cradle to career continuum, the Better Together Central Oregon partnership aims to
increase the number of students who complete high school, post -secondary training and
begin work in careers they find meaningful.
Better Together's leadership includes all 6 superintendents from our school districts in
Central Oregon, the president of our local community college, the vice-president of
OSU-Cascades, and stakeholders from Economic Development of Central Oregon,
United Way, and various private and public agencies in the region. The focus of this
collective is to move the needle on critical outcomes for young people from cradle to
career, and the project for which we are requesting support is centered around our
efforts to get youth into work experiences prior to their leaving school.
Central Oregon Film Office will partner with fellow non-profit, Better Together to create
an educational outreach program for high school students to learn more about our
workforce. Students are encouraged to learn more about a career that interests them,
and will be placed with mentors via internships or overall introductions. We will work
with these mentors to ensure a positive relationship is established.
We will supply students with Go -Pro cameras enabling them to create a visual story of
their experience and to build a 'film libraryto be shared with their peers, and any other
interested parties. With support from the COFO Executive Director, and our award
winning producer, students will be empowered and given problem solving tools to tell
their story via the artistic medium of film. We will educate them around storytelling in a
playful and engaging manner, and share with them tools to communicate more
effectively in front of, and behind the camera.
As the program builds, we hope to create an extensive and appealing video library of
careers that are specific to Central Oregon. By giving our next generation of community
leaders an avenue to express and share their OWN story, told in their own voice, we
aim to allow them to play, learn and imagine their own powerful future.
With a focus on at -risk and low income youth, we hope to embolden students to share
their work experience with their peers, creating a domino effect of positive visualization.
By educating students around previously unconsidered careers, this film library serves
as a learning annex for our next generation entering the workforce. Our intention is to
contribute to a stronger, more vibrant community as we ensure a motivated next
8/31/2016
generation that lives and works here in Central Oregon. All grant funds received will be
shared between Better Together and the Central Oregon Film Office.
Timeline
October 2016- Businesses identified and on board
November 2016 — 20 youth recruited in first cohort, training for youth occurs
December 2016 - March 2017 — Filming occurs
March -May 2017 — Video editing
May 2017 — Library published
Issue Addressed
"Of students who began ninth grade between 2005 and 2007, postsecondary enrollment
among rural students was 55% compared to 63% among non -rural students. Among
those who did enroll in college, the percentage of rural students who went on to the
second year was 78 percent compared to 83 percent for non -rural students." (Bend
Bulletin, March 30 2015).
While the number of youth in Central Oregon continues to grow, unemployment rates
remain stagnant, at roughly 17%, (nearly double the average rate in the region). Young
people are leaving school unprepared to enter the workforce and unaware of the
opportunities for them here. There are many concerns around the creation of jobs in
Central Oregon, particularly those that pay higher than the minimum wage and are in
diverse industries. We are losing our youth to bigger cities where there are more
opportunities for work. We anticipate rural and under -performing high school students
will benefit most from meaningful work experiences, as they are less likely to go on to
complete a four year degree.
Rural and low income students are most disadvantaged, and generally lack the support
to 'dream big'. Receiving valuable work experience through this opportunity, they will
benefit the most as they are less likely to go on to complete a four year degree.
Previously, Better Together has relied on film done by adults on the East Coast which
do not capture the imagination or interest of OUR youth. By giving students a camera
and encouraging them to share THEIR story told in OUR town, the engagement of the
student viewer is increased exponentially and done at a peer level. We believe that by
encouraging students to tell their story in their own way, they will be encouraged to stay
and work in Central Oregon.
8/31/2016
Proiect Budget
Central Oregon Careers Project
20 video cameras (basic) $2,400
Production Editing program (Two basic) $800
Bi -monthly production mentoring by COFO; 2
hours x 20 weeks $1,000
Bi -monthly Careers at Play input by Better
Together 2 hours x 20 weeks $1,000
Course creation and collaboration BT & COFO $1,500
Travel expenses to onsite mentoring locations $500
Course material creation and implementation $600
Database creation and Follow up outreach $500
Student certificate of completion $250
Miscellaneous costs (5% overage) $450
$9,000
Secured Revenue
PGE Foundation - $3,000
US Bank - $1,500
Pending Revenue
Deschutes County - $2,500
Private Industry contribution - $2,000
Deschutes County
Board of County Commissioners
Discretionary Grant Program
Board Meeting Date: October 17, 2016
Organization: Assistance League of Bend
Project Name: Operation School Bell
Project Period: 9/12/2016 — 3/1/2017
Description: Provide wardrobes of new school clothing to low-income students, ages 5 to 18, in
the Bend/La Pine School Districts (1,500) and Redmond School District (500).
Amount of Request: $2,500
Previous Grants:
10/20/2008 $g,900.00 Operation School Beli
Approved:
Declined:
Deschutes County Board of Commissioners
PO Box 6005, Bend, OR 97701-6005
1300 NW Wall Street, Suite 200, Bend, OR
Telephone: 541-388-6571 Fax: 541-385-3202
Website: www.deschutes.ore
DESCHUTES COUNTY
DISCRETIONARY GRANT PROGRAM APPLICATION
Today's Date: I July 9, 2016 Operation School Bell
Project Beginning Date: 19/12/2016 I Project End Date: 103/01/2017
Amount Requested: I $2,500 I Date Funds Needed: I 10/15/2016
Name of Applicant Organization:I Assistance League of Bend
Address:I P.O. Box 115
City & Zip Code: I Bend, OR 97709 Tax ID #: 194-3138500
Contact Name(s): I Connie Dean Telephone #: ( 541-306-1740
Fax #: 1541-389-2075 Email Address: ( crdean@bendcable.com
On a separate sheet(s), please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and
activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will positively impact the community.
5. Identify the specific communities or groups that will benefit.
6. Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions, if any. Itemize anticipated expenditures*.
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Deschutes County
Discretionary Grant Program
July 1 — September 30
On a separate sheet(s), please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and
activities.
Assistance League of Bend (Assistance League) was established in 1989 and has
become a leading provider of services for vulnerable children and adults in Deschutes County.
Assistance League's all -volunteer membership strives to improve the quality of life for children
and adults through our philanthropic programs by: improving the physical and emotional well-
being of vulnerable populations in the community; raising sufficient funds to support
philanthropic activities; and increase public awareness of Assistance League as a leading
provider of needed and valued community services. Our programs include: Operation School
Bell (new school clothing); Be There Be Square (awards for improved time and attendance for
students); My Life Story Books (memory books for children living in the foster care system — in
partnership with CASA); Breakfast with Santa (holiday breakfast for children and their foster
care family); Hats program (provides hand sewn hats, knit hats and sleeping caps for patients
undergoing chemotherapy treatments for cancer); Senior Caring (provides hygiene kits and
special occasion items for Medicaid patients living in residential care facilities; and Secret Santa
(holiday gifts for seniors living in residential care facilities). All programs are operated by our
all -volunteer membership with no paid staff. All funds for our philanthropic programs come
from our direct fundraising activities in the community, personal and business donations and
grants.
Our 140 dedicated volunteer members are active in the community and dedicated to the
work of Assistance League. Many of our members are retired and bring with them a wealth of
professional career and non-profit experience and knowledge. Assistance League is governed by
an elected Board of Directors who guides the organization in compliance with our bylaws,
policies and procedures. We also have an Advisory Council made up of business owners, school
administrators and professionals, as well as community leaders, who volunteer their time in
helping to steer the organization and offer financial, legal, marketing and educational advice.
2. Describe the proposed project or activity.
Operation School Bell seeks to serve the basic clothing needs of youth in Deschutes
County. The project provides wardrobes of new school clothing to students. The target
population is low-income children, ages 5 to 18 in the Bend/La Pine School District (1,500
children) and in the Redmond School District (500 children.) We use the free and reduced lunch
statistics to document the need for basic services within local school districts. Recent statistics
for Deschutes County show that an average of 53+% of the children in area schools live close to
or below the poverty level. The Redmond School District has an even greater need than the
Bend -La Pine School district with some Redmond schools documented with nearly 80% of
children living in poverty. Some of the children we serve are homeless. Many of the children
referred to us are wearing worn out or ill-fitting clothes, while others are not able to participate in
activities, such as recess, because they do not have a warm winter coat. As a group,
disadvantaged children do not perform as well academically as those living in higher income
homes. The reasons for this have nothing to do with the intelligence or ability of the individual
child, but reside in the factors linked to poverty itself. Operation School Bell works in direct and
effective ways to improve the self-esteem and confidence of low-income students, and promote
positive achievement in school. When children are dressed appropriately and have confidence,
they come to school ready to learn. Children who feel like they fit in are more likely to develop
strong social and academic bonds with a broad range of positive peers.
3. Provide a timeline for completing the proposed project or activity.
The timeline for Operation School Bell coincides with the school year calendar. We will
begin appointments to receive clothing in September 2016 and the program will run through the
month of October. After the initial clothing period of September and October 2016, students will
be taken on an as needed basis, together with new students moving into the district after the
initial period. In February of 2017, we will have a second round of clothing appointments
depending on our organizations funding situation.
For our Operation School Bell children, we purchase vouchers and each child selects
clothing items they most need. By collaborating with local retail partners, we maximize the
quantity of items purchased. We work closely with the schools and the family advocates located
at each school for the referral of students in need. After a referral is received, an appointment
time is set up with the student's family and we shop with them at a local retailer for their
clothing. With considerable discounts provided by the retailer, elementary students are allotted
$80 to shop, while middle and high school students receive $100 to shop for their clothing.
Generally students shop for jeans, shirts, underwear, socks, shoes, coats, hats and gloves, but
each child's needs are different.
4. Explain how the proposed project or activity will positively impact the community.
By providing low-income at -risk students with their basic clothing needs, we are building
the self-esteem and confidence of the future of the community. Operation School Bell helps a
child go to school and stay in school. The program promotes healthy peer relationships and
minimizes the incidents of bullying. Students learn the value of not only receiving the help of a
local non-profit organization, but it teaches them the importance of giving back to their
community. Operation School Bell not only helps the child, the program is also indirectly
helping the family by relieving some of their financial pressures of not being able to provide
proper clothing for their children due to varying circumstances.
5. Identify the specific communities or groups that will benefit.
The Operation School Bell program benefits low-income at -risk students ages 5 to 18 in
the Bend La Pine School and Redmond School Districts of Deschutes County.
6. Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions, if any. Itemize anticipated expenditures*.
All grant funds received will be used for the direct purchase of clothing for low-income
at -risk students. We are an all volunteer organization with no paid staff No portion of the grant
funds will be used for operational expenses or fundraising activities. In order to fully fund our
Operation School Bell program budget of $172,000, Assistance League will be requesting grant
funding from other grantors. We have already received a commitment for a challenge grant from
the Maybelle Clark Macdonald Fund in the amount of $25,000. In addition, grant applications
have been filed with: Bend Rotary (Duck Race participant); Deschutes County Emergency Food
& Shelter Grant; Walmart State Giving, Les Schwab Tires; Oregon Community Foundation;
Robert Brady Foundation; Robert D. & Marcia H. Randall Charitable; Wells Fargo Bank;
Shopko; and Bill Healy Foundation.
Should our funding goal not be met, then the number of students served would have to be
re-evaluated and adjusted accordingly. Conversely, should funding exceed our goal, the program
service numbers would be adjusted to include more students. An ongoing challenge for the
Operation Schoo113ell program is keeping pace with the growing need for our services in
Deschutes County.
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
Assistance League of Bend's Operation School Bell program is an ongoing program and
each year the Board of Directors and membership of the organization vote to approve the
program budget and the number of students to be served. Our program goals are met through our
fundraising activities, business and individual donations, in-kind services and grants. Assistance
League has a proven track record for operating this program for the past 25 years within our
approved program budget.
Attached: 501(c)(3) status.
Deschutes County
Board of County Commissioners
Discretionary Grant Program
Board Meeting Date: October 17, 2016
Organization: Opportunity Foundation
Project Name: Lift for Redmond Thrift Store
Project Period: 1/15/2016 — 12/15/2016
Description: Install an accessibility lift in a restroom at the Redmond thrift store.
Amount of Request: $2,000
Previous Grants:
7/12/2006 o.on Fingerjoint Recovery
4/7/2014 $i,000 00 Client Transportation Fund
Approved:
Declined:
Today's Date:
Deschutes County Board of Commissioners
PO Box 6005, Bend, OR 97701-6005
1300 NW Wall Street, Suite 200, Bend, OR
Telephone: 541-388-6571 Fax: 541-385-3202
Website: www.deschutes.ore
DESCHUTES COUNTY
DISCRETIONARY GRANT PROGRAM APPLICATION
July 19, 2016
Project Name: 1Lift for Redmond Thrift Store
Project Beginning Date: November 15, 2016
Amount Requested:
$ 2,000.00
1 Project End Date: 1
December 15. 2016
1 Date Funds Needed: I November 15, 2016
Name of Applicant Organization:1 Opportunity Foundation of Central Oregon
Address: 935 E. Hwy. 126 P.O. Box 430
City & Zip Code:1 Redmond, OR
Contact Name(s):1 Suzanne Michaels
Fax #:
541-548-9573
I Tax ID #:
93-0576732
I Telephone #: 1 541-548-2611
IEmail Address: J smichaels@opportunityfound.org
On a separate sheet(s), please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and
activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will positively impact the community.
5. Identify the specific communities or groups that will benefit.
6. Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions, if any. Itemize anticipated expenditures*.
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
The Opportunity Foundation is a 501(c)3 serving individuals in the tri -county area who
experience developmental disabilities. We were incorporated as a nonprofit in 1965, starting as
a school for children who were not allowed to attend public school because of their disabilities.
Shortly thereafter, we added employment and residential services for adults, discontinuing the
school in 1978 when the Federal government mandated all children must have access to a
public education.
We currently own eight residential homes in Redmond, providing full time care for thirty seven
individuals; seven group homes for adults and the other being the first home for adolescents in
Central Oregon. We also have two thrift stores in Deschutes County, and employment training
centers in both Bend and Redmond. At the present time over 200 individuals receive some sort
of support from our organization in Deschutes County alone. Those supports include housing,
employment training, one-on-one support, independent and semi-independent living services,
behavioral support, as well as job coaches for those individuals who work in community-based
jobs.
Most organizations who provide the types of services we do either focus on employment or
residential programs and services; we are the rare example that do both. Our reputation is one
of never saying "no" to someone who needs our services. We work with individuals with very
high needs, many who have been turned away from other agencies for that very reason.
Through years of experience and strong leadership from senior staff, we have been able to
balance our programs; those that lose money, are supplemented by those that make money.
Our business model has allowed us to serve a great number of people who otherwise would
have falien through the cracks.
Over the years we have grown from a grass roots organization to one with an eight mililon
dollar year!y budget. We have been recognized as one of the leaders in the state in advocating
and moving the agenda forward as it pertains to providing innovative programs and services for
individuals with diverse abilities. Our Executive Director, Seth Johnson, just received the
prestigious "Shaping the Future" Award from the Oregon Resource Association for his work in
the field of Developmental/Intellectual Disabilities.
Our Board of Directors consists of 10 individuals with an average tenure of 15 years. These
individuals come from various business, educational, legal, and stakeholder backgrounds. Over
the years they have practiced conservative fiscal policies, which have resulted in a strong
bottom line, designed to sustain the backbone of our residential services under extreme
emergency situations.
We are asking for $2,000 to be used to install a lift in a restroom at our Redmond thrift store.
employment in community-based jobsSome ofthose individuals need assistance with toiteting
and the lift will make this process easier for the individual and staff members. We also have
members of the public who shop at our store that would benefit from the use of the lift. The
total cost is $3,499 arid we will be paying the $1,499 difference with cash on hand. We will
purchase the equipment when the grant is approved and our maintenance team will install it.
With the various facilities and programs we operate throughout Deschutes County, our capital
expenditure budget for the highest priority items this fiscal year (Ju|y1,2016-June30,2017)is
$105,800. That figure does not include any "surprises" that arise during the course of a year.
The award of this grant would be a great help in defraying the cost of a much needed item.
Thank you for your consideration.
Alpha
Modalities
AM-PortableTirolley
Traveling Trolley
ML2017002
Two function hand control
ML1220112
PCB with DNA plug
"S� l
qq dL
6
* Specification is subject to change without notice.
** Excludes Batteries.
Molift No*14ci
• Portable ceiling hoist with Snap Hook.
• Integrated 4 -point attachment.
• CSAus listed/labeled hoist and DC charger.
• Includes: Hand Control, Charger & I ea
Portable Trolley.
• Safety features: ER stop, ER lower, visual
charge indicator, visual service indicator.
• Compatible with AM -Midi and AM -Jumbo
rails.
• Requires portable trolley in each rail
system.
• SWL 560 Lb / 255 KG.
• Two year Warranty"
1
ML-Flexi-Link-2
Reacher Arm
(floplaces combiner)
MLI240100
Battery Charger
M L -Nomad
ML1220195
Strap w/snap hook
ML12201 15
Battery
Page 8 of 24
Deschutes County
Board of County Commissioners
Discretionary Grant Program
Board Meeting Date: October 17, 2016
Organization: Heart of Oregon Corps
Project Name: Fleet for the Future
Project Period: 1/1/2015 — 7/30/2017
Description: Purchase an enclosed trailer as part of two-year equipment capital campaign to
modernize aging fleet,
Amount of Request: $2,275
Previous Grants:
4/12/2005 's,300,44: Pole Pedal Paddle entry fee
5/1/2006 ::$400,0140., Not recorded.
11/20/2006 „;$3*W.:00.1!,:. _ ETO Software
5/17/2007 :$400414k , Fire Fuel Reduction
10/20/2008 ,:$8.008, ETO Software Consultation
8/22/2012 y:$080:00': ' Deck Replacement
6/24/2013 ''::,1400840-. Van Maintenance for Youth Transportation
Approved:
Declined:
Today's Date:
Deschutes County Board of Commissioners
PO Box 6005, Bend, OK 97701-6005
1300 NW Wall Street, Suite 200, Bend, OR
Telephone: 541-388-6571 Fax: 541-385-3202
Website: ww•.deschutes.ore
DESCHUTES COUNTY
DISCRETIONARY GRANT PROGRAM APPLICATION
August 12, 2016 I Project Name: I Fleet for the Future
Project Beginning Date: I January 1, 2015 I Project End Date: I July 30, 2017
Amount Requested: I $2,275 Date Funds Needed: I October 30, 2016
Name of Applicant Organization:I Heart of Oregon Corps
Address:I PO Box 279
City & Zip Code: I Bend, 97709
Contact Name(s): Laura Handy I Telephone #: I (541) 633-7834
Fax #:1 (541) 306-3703 Email Address• I laura.handy@heartoforegon.org
Tax ID #: 93-1303879
On a separate sheet(s), please briefly answer the following questions:
I. Describe the applicant organization, including its purpose, leadership structure, and
activities.
2. Describe the proposed project or activity,
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will positively impact the community.
5. Identify the specific communities or groups that will benefit.
6. Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions, if any. Itemize anticipated expenditures*.
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget,
HEART =
4.40:•••••14144•&��
OREGON
IFCORPS
Deschutes County Discretionary Grant Program
Fleet for the Future: an equipment capita! campaign
1. Describe the applicant organization, including its purpose, leadership structure, and
activities.
Heart af Oregon Corps is a nonprofit organization iri Central Oregon with the mission to inspire
and empower positive change in the lives of young people through jobs, education, and
stewardship. We provide job skills training, education, and leadership training toover 3OOlocal
youth per year, and 53% of them live in Deschutes County. In our programs, young people ages
16-24 complete projects like fire fuels reduction, affordable home construction, recycling, Utter
collection, and trail building. In addition to these projects that benefit the local community,
youth also earn wages and college scholarships and accomplish educational goals like
graduating high school, earning a GED, or starting college. Heart of Oregon Corps (HOC) is
governed by a Board of nine Directors and employs about 20 full-time staff members and 25
part-time staff. HOC has a Staff Leadership Team composed of individuals from all programs
that meets bi-weekly to discuss events and issues across programs, as well as make appropriate
decisions.and future plans,
HOC inspires a commitment to service in youth while creating economic vitality. Last year,
HOC's 300 youth served 107,500 hours in the local community and earned $200,000 in college
scholarships and $750,000 in wages. The accomplishments of our youth improve the
community: YouthBuilders have built 18 affordable homes in Central Oregon and last year
alone, our other programs improved 120 miles of trails and performed environmental
conservation projects on 5,500 acres of public lands. 72% of youth who were basic skills
deficient at program initiation increased literacy and numeracy skills at least two grade Ievels
during program. Of youth who are court -involved upon entry, 86% do not re -offend.
2. Describe the proposed project or activity.
Heart of Oregon Corps (HOC) respectfullynequem1 $2,275 from the Deschutes County
Discretionary Grant Program. These funds would be used to purchase an enclosed trailer as
part of our two year equipment capital campaign: Fleetfor the Future, in which HOC seeks to
modernize a rapidly aging fleet of vehicles and heavy equipment essential to operation ofjob
skills training programs that create pathways out of poverty for 300+ youth per year. This
$400,000 equipment capital campaign will procure 20 new or lightly used units, which when
combined with our 10 current functional ones, will give us a modernized fleet of 30 vehicles,
trailers, and heavy equipment. This fleet will meet our standards for youth safety, efficiency,
greener operations, and sustainable revenue and will provide capacity for additional program
growth, An additional measurable campaign output is a functional fleet maintenance system
thatw/i||ensureon-t|nmemnaintenance,decreasednepairooststhatneverexoeedtheva|ueuf
the unit, and increased net earned income from youth crew pjects. To date, we have raised
80% of our goal through individual, foundation, corporate, and in-kind gifts. Our campaign
completion goal is July 2017.
(Jrgent need for the campaign stems directly from the growth HOC has recently experienced.
The number of HOC youth has more than doubled in six years. We have expanded the number
of program offerings in rural communities such as Warm Springs, Prineville, Madras and Sisters.
We seek to address demand for measured, expanded services, but our growth is limited by our
current fleet capacity. An efficient, safe fleet is by far the most critical need for HOC's continued
operation of in -demand services for local youth. As of 2016, 78% of our fleet is over nine years
old; 60% of the fleet is over 17 years old. Operations are hindered by our fleet's ineffectiveness
and several vehicles have been taken out of service until they can be replaced. We have used
our existing fleet wisely, making many vehicles last far beyond their expected lifespan with an
excellent safety record. However, maintenance of such an old fleet is costly and hard to predict.
Older vehicles are less fuel efficient, a significant program cost when most of our vehicles travel
15,000-50,000 rough, rural roads annually. Even more critically, fleet safety standards will soon
be under par for youth transportation. These grant funds would allow us to operate our youth
programming more safely, consistently, and effectively.
3. Provide a timeline for completing the proposed project or activity.
Fleet for the Future began in January 2015, with the latter half of 2014 used as a planning
phase. HOC has received written support for the campaign from over 20 businesses,
government agencies, and school districts including the Deschutes County Board of
Commissioners, Deschutes County Community Justice, United Way of Deschutes County, and
Bend La Pine, Sisters, and Redmond School Districts. Over $9,000 was raised from individual
Deschutes, Crook and Jefferson County donors at our 100+ guest kickoff event in October 2015,
where business, government representatives and alumni testified on the value of HOC. Local
businesses who employ HOC alumni like Webfoot Painting and Knife River, and recreational
groups who volunteer with our youth crews like the Nordic club and Prineville -based
horseman's association, have also joined the campaign. Slgnificant gifts have been made by the
MCM Fund ($100,000), Oregon Community Foundation ($28,000), Mt. Bachelor ($10,000), the
Collins Foundation ($12,O00),and 1DOWomen Who Care Central Oregon ($26,ODO).VVeare
currently 80% of the way towards reaching our $400,000 goal. It would be an honor to add
Deschutes County to this list of supporters. We have already begun selling and purchasing new
units, creating tangible excitement across the orgariization. The remaining year of the campaign
will be focused on securing additional individual donor gifts, submitting final grant applications,
and helping with fundraising events hosted by close campaign partner Aperion Management
Group, the proceeds of which will all go to Fleet for the Future.
4. Explain how the proposed project or activity will positively impact the community.
HOC has grown rapidly in response to local needs (tri -county child poverty rates of 28%, youth
unemployment rates of 32%, and regional graduation rates at or below the low state average of
72%). The number of youth we serve niore than doubled in four years and we expanded the
number of cities we serve to include more rural areas like Warm Springs, Madras, and
Prineville, whose youth populations need our opportunities the most. In the past five years, we
have served over 1,000 youth and paid over $4M in wages/stipends to youth/staff; our youth
have helped to maintain 1,500 miles of trails on public lands, protect 3,500 acres of land from
wildfire, build or rehabilitate 12 homes (providing affordable housing to 41 people in seven
cities), weatherize 21 homes for low-income families, and recycle over 700 tons of tires. Youth
success continues post -program. Over half of Heart of Oregon YouthBuild graduates are placed
in school or work post -program, and 80% of those youth are still in school or working 9 months
later. Our recidivism rate is substantially lower than state and national levels, at 14% compared
to national Ieveis of 35% and above; that means 86% of our youth who are court -involved at
enrollment have no further offenses after leaving our program. These numbers reflect our goal
of creating long term positive change in Iocal young lives.
The equipment HOC uses in the community is a reflection of the organization, and our new
units will visibly and physically tell our young people, "You matter," "You're worth it," and "You
can do it." It will show them through the quality of the vehicles they ride and the equipment
they operate that HOC values them as productive members of societynot cast'nffs,left-
behinds, or last -in -lines. Our youth are the future and they are capable of positively
transforming their lives and realizing their potential. Ultimately, the fleet modernized through
Fleet for the Future will sustain and improve HOC programs that serve disadvantaged youth and
work toward our vision to improve economic and social vitality while increasing pathways out
of poverty for young adults.
5. Identify the specific communities or groups that will benefit
The Fleet for the Future campaign will benefit hundreds of Central Oregon's 16-24 year olds,
over half of whom are from Deschutes County throughout HOC's history. Residents of the
phmari|yruna|andundeoervedcommunides(spanningfVu,counties-0eschutes,C000k,
Jefferson, and Klamath) where our youth complete projects will also profit. Of the 310 youth
hired by HOC in 2015, over half were rural residents, primarily from the towns of Madras,
Warm Springs, Culver, Prineville, Powell Butte, Terrebonne, Sisters, La Pine, Crescent, and
Gilchrist. Approximately 40% are female and 60% male. A broad range of ethnicities are served
as well, with the percentage of Native American and Hispanic/Latino youth served increasing
every year as we expand into more underserved areas. HOC serves youth who face a number of
barriers including homeiessness, disabilities (cognitive, developmental, or physical), substance
abuse, teen parenthood, and/or court involvement. As the youth serve locally, in or adjacent to
their hometowns, the projects they complete have a direct impact in their own community.
6. Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions, if any. Itemize aexpenditures*.
An enclosed trailer is a key piece of equipment that allows our youth to learn job skills on
project sites. The trailer is used to transport a variety of tools required by the project —
chainsaws, loppers, hard hats, camping gear, and other safety equipment if it's a fire fuels
reduction project on public lands; construction materials like paint, wood, tool belts, drills, and
safety equipment if the project is building an affordable home. Through in-kind support from
Bend Trailers, HOC has secured a price of $2,275 for a 5'x8' single axle service wagon cargo
trailer, originally priced at $3,059. A $2,275 investment by Deschutes County would go directly
to the purchase of this equipment unit, and in turn, would perpetuate our mission of teaching
youth job and trade skills while they complete projects that benefit our community.
7. lf the grant will support an ongoing activity, explain how it will be funded in the future.
The Fleet for the Future capital campaign will be complete by July, 2017. In order to ensure a
campaign of this type and magnitude is not needed again in the future, we are establishing a
Fleet Maintenance System and a Fleet Replacement Fund. Both of these tools will proactively
position us to repair and replace new vehcles on an appropriate timeline so we are extremely
unlikely to ever be in the situation of having to replace them all at once again.
Deschutes County
Board of County Commissioners
Discretionary Grant Program
Board Meeting Date: October 17, 2016
Organization: Sisters Trail Alliance
Project Name: Scenic Bikeway Kiosk
Project Period: 9/1/16 —12/1/16
Description: Construct new scenic bikeway kiosk with maps and a bicycle repair and
maintenance station at Village Green Park.
Amount of Request: $2,000
Previous Grants: None recorded.
Approved:
Declined:
Deschutes County Hoard of C'ommissit�ners
PO Box 6005, Bend, OR 97701-6005
1300 NW Wall Street, Suite 200, Bend, OR
Telephone: 541-388-6571 Fax: 541-3115-3202
\Vebsite: www.deschutes.or:>_
DESCHUTES COUNTY
DISCRETIONARY GRANT PROGRAM APPLICATION
Today's Date;';.11,c-)111.„
Project Beginning Date: I
Amount Requested:
Name of Applicant Organization:I
Address:I
City & Zip Code: I
t.&
Project Name: I `' ;
Project End Date: 1 3;
Date Funds Needed: I ' .
Contact Name(s): i?-
Fax #:I
ITax ID #:
1 Telephone #: 1
1 Email Address: I;
11(:,
On a separate shect(s), please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and
activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will positively impact the community.
5. Identify the specific communities or groups that will benefit.
6. Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions, if any. Itemize anticipated expenditures*.
7. If the grant will support an ongoing activity, explain how it will be funded in the future,
Attach:
Proof of the applicant organization's non-profit status.
* Applicant ray be contacted during the review process and asked to provide a complete line item budget.
Sisters Trails Alliance
Deschutes County Discretionary Grant Application Narrative
Organization, purpose, leadership structure &activities:
STA is a 501c3 non-proflt organiztori, provithng vita! support tnSisters residents and
community through development and maintenance of a multi -use trail system for locals and
visitors. Established in 2001 and designated as a non-profit in 2014, STA has an inclusive focus on
hiking, biking and equestrian tras, STA hs added close to 100 miles of trails to the system sirice
2003, including the adoption and improvement of pre-existing routes and the addition of —43
mi/es of new traiL Our funding comes from mernherships, donations, grants and the sale of maps
and other branded merchandise. STA is an all -volunteer organization. Volunteers take on the
tasks of board and committee positions, trail -building and maintenance, community outreach
and fundraising. STA volunteers have logged over 7,000 hours of time, talent and energy for the
Sisters community since 2003. STA hosts a free speaker series with issues of interest to a wide-
rangeofoutdno/enLhusias(s.0urvn}unTeerssupportothercnmmunityeven(s(8sters
Stampede, Crest the Casr.ades, Sisters FoIk Festival among others).
Proposed pjec1:
The Sisters Trails Alliance (STA) is requesting grant funding to support infrastructure for a new
Scenic Bikeway Kiosk at Village Green Park. The infrastructure consists of a new kiosk with maps
of the six Oregon Scenic Bikeways located within an hour's drive of Sisters and a bicycle repair &
maintenance station. (These are: McKenzie Pass, Sisters to Smith Rock, Twin Bridges, Madras
Mountain Views, Cascading Rivers, and (proposed) Crooked River).
STA was involved in the planning phase of the Scenic Bikeways and continues to be very active
proponents of the bikeways in Central Oregon. The detailed, waterprooftrail niap that we
produce for sale includes information on a few of the bikeways as does the back side of our kiosk
promoting the community trails. This space is no longer large enough to accommodate the
needs of the local trail system and the ever expanding offerings of local and near -by scenic
bikeways. STA is donating the kiosk which is identical to ihe existing one) and seeking funding to
pay for the professional design and printing of the maps and other point of interest information.
We also propose to purchase and have installed a public bike repair station (see attached image),
This new kiosk & repair station would be located along the fence at the SE corner of the Village
Green (the point of origin of the two Scenic Bikeways that start in Sisters), near the newly
installed showers, bicycle racks and lockers.
Timeline for completing project:
The public bike repair station will be ordered upon approval of our grant request. We expect the
entire project to be completed no later than March 2017, in time for next year's cycling season.
Community irnpact of proposedproject:
Bicycle tourisrn is a rapidly growing ndustry and Sistersis Iiteral!y the hub for more state
designated Scenic Bikeways than any other city or town in Oregon. A 2014 study commissioned
by Travel Oregon and Oregon Parks & Recreation Department found that cyclists who rode
Oregon Scenic Bikeways made expenditures of approximately $12.4 million in 2014, Of that $21
mililon was spent by cyHsts riding the two hikeways that originatc n Sisters. It is clear from thk
study that the scenic bikeways generate economic activity in Sisters. At this time, there are five
bikeways within an hour's drive of Sisters, with a sixth soon to be designated. With good signage
and information, the large number of riders coming to Sisters to ride the two that begin here will
have reason to stay longer or come back in the future helping the economy of all of Deschutes
County.
In recognition of the importance of this project, the City of Sisters and the Sisters Area Chamber
of Comrnerce have cornrnitted $750 each to this project, as detaited b&ow.
Specific communities or groups that wHI benefit:
This project directly serves cyding tourists to our community, the large number of Iocal riders
and our local restaurants, retail shops and lodging properties through tourism expenditures.
With a current economic impact equal to that of the Sisters Outdoor Quilt Show or the Sisters
Folk Festival and the growth in cycling tourism, it is to our benefit to provide whatever
information and incentive we can 'to recreational tourists. While it is admittedly difficult to
measure and track the effectiveness of this inrrastructure on our ocal economy, the City of
Sisters has already invested in cycling by installing lockers and showers at Village Green. It is a
logical step to provide this kind of signage and support for our cycling visitors.
Hcw grant funds wifl be used:
Grant funds wiU be used 1:0 pay for the pubhc bike repair station and the remaining costs of
creating, printing and installing the kiosk and signage.
Scenic Bikeway Kiosk Project Budget
Expense Item
GraphicDesign
Maps
Public Bike Repair Station
Printing
Kiosk
1
Cost Contractor
$900 Ideax2bnky—layout oFolupm titles, images
Dcoobut*sOcogzaohixo—ccoateovurvicwmapof
$650 6 bikeways
$],083 DeroFixii
Irnpact (iraphix -- printing of maps, Point oi
$850 interest images, titles
$1,400 Materials & Jabor donated by STA
Total Project Cost $4,883
�
|
-'---
Rcvemue
|
(�hvof8ia�ro
Sisters Area Chamber of
Commerce $750
In Kind $1,400
Deschutes County
Discretionary Grain $2,000
_
Amount
$750 Committed
Total Rcvcnue Projected $4,900
Committed
STA—kimskmuterials & labor
Requested
STA believes that trails and designated routes are an indispensable ingredient to the quality of
life and economic vibrancy in Sisters[ountry—providing both healthy recreation, recreational
tourism and environmentally sound transportation. They connect our communities to each
other, and connect all of us to our beautiful surroundings. The state designated Scenic Bikeways
play vita/ro/ein supporting this quality uflife and economic vitality for our community,
Thank you for considering our request for this project.
Sincerely,
•
)
The Board of Directors
Sisters Trails Alliance
Public Bike Repair Station by
Deschutes County
Board of County Commissioners
Discretionary Grant Program
Board Meeting Date: October 17, 2016
Organization: Leadership Redmond
Project Name: Leadership Redmond Class of 2016-17
Project Period: 9/15/2016 — 5/8/2017
Description: Support one day sponsorship and one scholarship for the Leadership Redmond
Class of 2016-17.
Amount of Request: $1,200
Previous Grants:
8/22/2012 $60-0. Oa Annual Event
1/22/2013 0040 Leadership Redmond Class
9/3/2014 ,-,'''$1100;007- Leadership Redmond Class
10/7/2015 41400,04, Leadership Redmond Class
Approved:
Declined:
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Baney
Commissioner Tony Debone
Date: 7/27/2016 Project Name:
Project Beginning Date:
1 Commissioner Alan Unger
1 All Three Commissioners
Leadership Redmond Class of 2X.4-2015---p/t, -'/7
September 15, 2016
Amount of Request: 11,200
Applicant/Organization:
Address:
446 SW 7th Street
Contact Name(s):
Fax: + 541-923-6442
Leadership Redmond
Eric Sande
Project End Date: 1
Date Funds Needed: 1
Tax ID #: I
City & Zip:
ITelephone: 1
Alternate Phone: l 541-548-5191
x
May. 18 2017
Between Sept 2016- May 2017
20-3111760
Redmond, 97756
541-923-5191
IEmail:l eric(a.visitredmondoreeon.com
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Tammy Baney: Amount: Signature:
Dennis Luke: Amount: Signature:
Alan Unger: Amount: Signature:
On a separate sheet, please briefly answer the following questions:
I. Describe the applicant organization, including its purpose, leadership structure, and
activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic
health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and
include the source and amounts of matching funds or in-kind contributions, if any. If
the grant will support an ongoing activity, explain how it will be funded in the future.
1. Leadership Redmond is a private not-for-profit 509 (a) (1) organization that is made up of
the Redmond Chamber of Commerce & CVB and the Redmond Executive Association
(REA). The Board of Directors consists of 3 Chamber appointed member, 3 REA
appointed members and 3 class presidents from previous year's classes. Leadership
Redmond is designed to expose the participants to the leaders in the community and to
make them aware of what it takes to run a community.
2. The grant will be used to help fund 1, Day Sponsorship and one scholarship, for the class
of 2016-2017. As a Day Sponsor, Deschutes County will be given the opportunity to
welcome the class the day we cover the topic "Government & Legislative" scheduled for
March 16, 2017.
3. The Leadership Redmond program will run from September 15, 2016 to May 18, 2017.
Our Government & Legislative day will be held on March 16, 2017 and we would hope
to meet with the commissioners on that day.
4. This program will help build a broader understanding and awareness of how Redmond
and other communities function. It will give participants exposure to the economic forces
that are at play and the need for balance and leadership in all aspects of the community.
Without qualified and competent leaders, economic development would not be possible.
5. This program is designed to educate, enhance, develop and train future leaders to
participate in key decision-making positions on community boards and/or commissions
upon completion of this program and will serve the Redmond and other Central Oregon
Communities.
6.
Leadership Redmond Class of 2016-2017
Day Sponsorship and Scholarships
Day Sponsor "Government & Legislative Day" March 16, 2017 $ 600
Scholarship 600
$ 1,200
Leadership Redmond budget
Based on 20 participants
Day Sponsors $600 x 10 $ 6,000
Class tuition $600 x 18 $10,800
Scholarships $600 x 2 $ 1,200
$18,000
Deschutes County
Board of County Commissioners
Discretionary Grant Program
FUNDRAISING EVENT
Board Meeting Date: October 17, 2016
Organization: Family Access Network
Project Name: Family Access Network Luncheon for Children
Project Period: 4/14/2017
Description: Support eleventh annual fundraiser.
Amount of Request: $2,500
Previous Grants:
9/26/2002
1/24/2007'Lc $A0004.00:j
2/11/2008 $3OOO.00
7/7/2008 .il.****44
2/2/2009 "- 4349,69499'
2/8/2010 ,
12/6/2010 ,
10/12/2011
12/12/2012
1/29/2014
10/6/2014
10/7/2015'
Approved:
Declined:
Fundraising event
Breakfast Fundraiser
Not recorded.
Golf Tournament Fundraiser
Luncheon Fundraiser
Luncheon Fundraiser
Luncheon Fundraiser
Luncheon Fundraiser
Luncheon for Children Fundraiser
Luncheon for Children Fundraiser
Luncheon for Children Fundraiser
Luncheon for children Fundraiser
Today's Date: 8-23-16
Project Beginning Date:
Amount of Request:
Applicant/Organization:
Deschutes County Board of Commissioners
PO Box 6005, Bend OR 97701-6005
1300 NW Wall St., Suite 200, Bend, OR
Telephone: 541-388-6570 Fax 541-385-3202
Website: www.deschutes.org
DESCHUTES COUNTY
DISCRETIONARY GRANT PROGRAM APPLICATION
Project Name: I Family Access Network Luncheon for Children
IApril 14, 2017
$2,500
Project End Date:
Date Funds Needed:
IFamily Access Network Foundation
Address: 12125 NE Daggett Lane
City & Zip Code: Bend, 97701 I Tax ID #: 120-3534560
Contact Name(s): I Julie N. Lyche I Telephone #: I (541) 693-5677
Fax #: I (541) 693-5651 Email Address: julie.lyche@hdesd.org
On a separate sheet(s), please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Describe how grant funds will be used and include the source and amounts of matching funds or in-
kind contributions, if any. Itemize anticipated expenditures*.
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
April 14, 2017
January 1, 2017
Attach:
Proof of the applicant organization's non-profit status.
*Applicant may be contacted during the review process and asked to provide a complete line item
budget.
Family Access Network
DISCRETIONARY GRANT PROGRAM APPLICATION
Submitted August 23,2016
1. Describe the applicant organization, inctuding its purpose, Leaclership structure,and
activities.
The Family Access Network (FAN) has been serving local disadvantaged families since 1993.
Currently, FAN has 26 advocates in 53 public school sites, including early childhood services. FAN is
unique to Deschutes County in two ways. First, FAN created a network of health and social service
providers, schools, businesses, community organizations and individuals who collaborate to ensure
children receive the services they need most. Second, FAN provides advocates in all Deschutes
County public schools and some Crook County public schools. FAN advocates are hired by the
schools as service brokers who link children and families to critical social supports in the
community. Working through one dedicated advocate, a child or parent is referred for dental work,
job opportunities, clothing, rent assistance, childcare support, health insurance and more.
The High Desert ESD manages the countywide FAN progrm with a director and one support staff
po5itron, working ctosely with FAN advocates. The FAN Foundation was estabtished in September
zou5,toensunehscq|stabU|tyandiung-tennuupportofFAN.Thwexponsionof FAN to include the
FAN Foundation has enabled the organization to increase the number of homeless and
disadvantaged children served through FAN advocates. During the 2015-16 school year, FAN
improved the lives of almost 9,000 peop(e in our community. The Foundation has al[ocated
$153,575 for FAN advocate salaries and $70,500 for client emergency funds to Deschutes County
schools this fiscal year and will continue to boost support as fundraising increases. Currently the
FAN Foundation is working hard to support the opening of the Redmond Early Learning Center at
Hugh Hartman for the 2o16'17school year.
2. Describe the proposed project or activity.
The FAN Foundation is conducting its eleventh annual fundraiser in April of 2017 at our luncheon.
The goal ofthis event 15 to raise enough moneyto serve 580 children with FAN services during the
school year. Through community sponsorship and individual donations, the target is $58,500. Due
in large part to this event, FAN acquired eight new business partners last year and 71 new individual
donors. Sponsorship funds provided through the Deschutes County Discretionary Grant Program will
be used for direct support along with other local sponsors and event contributors.
3. Provide a timeline for completing the proposed project or
FAN 2017 Luncheon
August 2016
September 2016
November 2016
January 2017
February 2017
March 2017
March 2017
April 2017
End ofApril
Fundraiser Timeline
Begin recruitment ofcommunity sponsors '|nprocess
Develop written materils for event
Confirm location and date for FAN luncheon fundraiser
Recruit table captains for individual attendees
Finatize speakers, incLuding FAN advocate, youth and family
Complete guest list
Finatize community sponsorships
Conduct event
Report back to sponsors
4. Explain how the proposed project or activity will impact the community.
The Family Access Network works with families in dire need within Deschutes County. These are
often the working poor. Nearly 5o% of families only needed help once from FAN during the year, with
over 8o% of families seeking assistance three or fewer times based on life transition due to a job
change, domestic violence, a medical issue, or another life occurrence. With assistance, these
families are able to continue to support themselves and avoid the long-term cycle of poverty.
FAN works with many families who have never needed help in the past. Families who have become
homeless due to foreclosure, bankruptcy or employment lay-offs are walking through the doors of
our FAN offices. Many of these families have been donors to FAN in the past. FAN advocates are
working to help these families navigate a social service system they have never been in need of prior
to their current struggles.
Through support of the FAN luncheon fundraiser, the Discretionary Grant Program wilt assist in
building upon the current successes of our FAN advocates. By helping families move to the next
level, out of poverty and into a self-supporting family situation, our work impacts the economic
health of our community. The FAN Foundation is dedicated to pursuing sustainable funding for this
very important piece of our social service network. Through FAN, we are able to help break the cycle
of poverty, assist families in improving their living situation and ensure children are healthy and in
school.
5. Identify the specific communities or groups that will benefit.
During the 2015-16 school year, FAN improved the lives of almost 9,000 children and family
members by connecting them to these services:
o clothed 4,578 children and family members
o linked families to food assistance 2,940 times
o connected families with improved housing options 2,215 times
o provided 2,099 referrals to heating and utilities assistance
o assisted with health coverage or health care 2,078 times
Many of these families are struggling to make ends meet. The group benefiting from this request is
one of our most fragile populations — children in poverty.
A 2015 study, Poverty Affects Children's Brains, included neuroscientists from Children's Hospital
Los Angeles and Columbia University Medical Center and 9 other academic institutions.
They found that unfortunately, by the time they are 8 years old, many children — especially those
living in low-income families — have not met the development milestones that are essential for
future success in school and in life. This gap often starts early as a result of health problems at
birth, contributing to lags in language and social -emotional skill development in early childhood.
Low-income children are also more likely to miss out on high-quality early learning experiences,
which can help mitigate these delays. Once they reach the early grades, children in economically
fragile families often attend schools that lack high-quality teaching and learning environments.
They also face family -related stressors, such as parental job toss and housing insecurity, which
contribute to chronic absence from school.
6. Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributons, ifany. Itemize anticipated expenditures*.
Grant funds received will be used as community sponsorship of the FAN luncheon fundraiser. The
goal is to raise over $58,000 in corporate/community sponsorship and individual donations at the
event. Sponsorships will be used to leverage and challenge individual contributors to attain the goal
of 58o children served through the event. Listed below are the event expenses, pending and
committed sponsorship contributions and the fundinggoa(.
PmiectExoenses
Fundraiser food costs for 220 guests (Discounted)
Printing costs
Audio/Visual Services (Discounted)
1545
8o
J«»
Total $1,925
Below is a partial list of previous sponsors from whom we intend to request sponsorships again this
year.
Corporate Contributions
{ Les Schwab
1 Northwest Health Foundation
| Deschutes Brewery
OnPoint Community Credit Union
Bi --Mart
Bigfoot Beverages
Bend Memorial Clinic
Kendall Auto of Bend
West Bend Family Medidne
Benci Premier Real Estate
Black Butte Ranch
. �[onsumer[eUubr
Fincham Financial
Prime Lending
Tetherow
(
Morris Nayden Property Management
1 Total
FAN Fundraiser Goal: $58.5no(over S8ochildren)
5,omo Pending
2,500 Pending
2'50o Pending
2,500 Pending
500 Pending
450u Past sponsor
4500 Past sponsor
1,000 Past sponsor
5oo Past sponsor
600 Past sponsor
5oo Past sponsor
500 Past sponsor
500 Past sponsor
500 Past sponsor
500 Past sponsor
5oo Past sponsor
$21,om0
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
This grntwnddheeventaveonecomponentofthetargorsustoinabiNop{anduve(nped(brthe
Family Access Network. There is no obligation to support an ongoing activity through the proposal.
Local sponsorship wiU be secured on a year by year basis,
Attached: proof of non-profit status.
Deschutes County
Board of County Commissioners
Discretionary Grant Program
FUNDRAISING EVENT
Board Meeting Date: October 17, 2016
Organization: Boys & Girls Clubs of Bend
Project Name: Civil War Rally & Auction
Project Period: 7/1/2016 — 11/9/2016
Description: Support costs of Civil War Rally & Auction annual fundraising event.
Amount of Request: $1,500
Previous Grants:
10/13/2003 $3261100_ After-school activities for youth
6/3/2004 $0,00:0,0- Club activities
10/7/2015 .$1;600A0v , Civil War Rally & Auction
Approved:
Declined:
Deschutes County Board of Commissioners
PO Box 6005, Bend, OR 97701-6005
1300 NW Wall Street, Suite 200, Bend, OR
Telephone: 541-388-6571 Fax: 541-385-3202
Website: www.deselnites.ore
DESCIIUTES COUNTY
DISCRETIONARY GRANT PROGRAM APPLICATION
Today's Date: I 1 Di Z0 i I Project Name: 1 C,i'V I' 1 NCI r i2 II
Project Beginning Date: 1 / Z 0 1 io Project End Date: I 1 1 / 01 / 1 4,
IDate Funds Needed: 1 i 1 / 2.0 1 C9
Amount Requested: I 0 1 GO O. "
Name of Applicant Organization: 2lirIs Clubs of Deri oI
Address: 50a N W Wait 5+.
City & Zip Coded rbtri 911- 0.;
Contact Neme(s):1 DCra- lco Qv a (5
I Tax ID #: 1171•5 3(0
1 Telephone #: 1 (4I) • '1 i)1.1 -
Fax. #:1(9.11) 619- • vf, I Email Address: I D Deau v a is c b3Gbenol. or,
On a separate siteet(S), please briefly answer the following questions;
I. Describe the applicant organization, including its purpose, leadership structure, and
activities.
2. Describe the proposed project or activity.
3. Provide a timelinefor completing the proposed project or activity.
4. Explain how the proposed project or activity will positively impact the community.
5. Identify the specific communities or groups that will benefit.
6. Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions, if any, Itemize anticipated expenditures*.
7, If the grant will support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
Applicant may be contacted during the review process and asked to provide n complete line item budget.
Deschutes County Economic Development Grant Application
Answers to Questions
1. The Boys & Girls Club's Mission Is to enable all young people, especially those who need us
most, to reach their full potential as productive, caring, responsible citizens. To that end, we
provide a safe, away -from -school, environment for the youth of our community to grow and
learn. We also assure working families that their children will be professionally cared for while
family adults are on the job and not at home.
2. The proposed activity is a "CMI War Rally & Auction" event to be held at the Riverhouse on
November 9, 2016. The "Civil War" term refers to. the annual football game between the
University of Oregon and Oregon State University. This event is modeled after a similar,
successful event in Salem that has been a community staple for 14 years. The Bend event will be
hosted through a unique partnership with Economic Developnient for Central Oregon (EDCO)
and the Boys & Girls Club.s of Bend (BGCB), and will include supporters of both organizations.
3. As described above, the event will be held on November 9th. Sponsors are currently being
procured; the Riverhouse is actively participating in the sponsorship by discounting their fees.
Erin Reilly, of EDCO, is driving the event.
4, The event will be the annual flagship fundraising event for the Boys & Girls Club as well as for
EDCO. While the Boys & Girls Club has a number of fundraising and revenue-producing
mechanism.s, this will be our onty event that Is solely aimed at generating funds to assure our
financial sustainability.
5. The Boys & Girls Club of Bend supports the community of Bend. EDCO meanwhile, supports the
three -county area of Central Oregon.
6. Anticipated expenditures Include facility rental, hiring of an event coordinator, associated food
and beverage costs, and "marketing &fundraising expenses. This grant will help provide a
portion of the necessary fundraising expenditures. It i$ anticipated/hoped that in future years, a
similar grant will be requested and awarded. If this doesn't happen, fundraising expenses will be
deducted from the profits of the event.
Deschutes County
Board of County Commissioners
Discretionary Grant Program
FUNDRAISING EVENT
Board Meeting Date: October 17, 2016
Organization: Hospice of Redmond
Project Name: Festival of Trees
Project Period: 12/3/3016
Description: Support cost of building rental and beverage services at the Deschutes County Fair
& Expo Center for annual Festival of Trees fundraising event.
Amount of Request: $2,500
Previous Grants:
8/22/2012 . _. _ :: 2,000:00;: 2012 Festival of Trees
10/2/2013 $3,0.00:00 2013 Festival of Trees
10/6/2014 $2,50:0:00'- 2014 Festival of Trees
10/7/2015 $2,500:00? 2015 Festival of Trees
Approved:
Declined:
Deschutes County Board of Commissioners
{ PO Box 6005, Bend, OR 97701-6005
1300 NW Wall Street, Suite 200, Bend, OR
Telephone: 541-388-6571 Fax: 541-385-3202
Website: www.deschutes.ore
DESCHUTES COUNTY
DISCRETIONARY GRANT PROGRAM APPLICATION
Today's Date: I Da goi („ I Project Name: 14) I 1 ��.e
Project Beginning Date: I / a- 3 - I Project End Date ( )(9 3 ,'2/)) o
Amount Requested: I...2SCEY-° I Date Funds Needed: I I /- D1. 6:97)),
Name of Applicant Organization: { �pi 'co L. oOm (}�
Address:I r7 3
City & Zip Code: I\Drlrn,'Y rl C: Cri (o
I Tax ID #: II) R7it -3 1
Contact Name(s): _ rig, `- I Telephone #: I It ,54p. '7 3 1
I Email Address: ( d- R@ jti' 1� @ HaSi7iG tr °Y `0)MtWi (k? 1
Fax#:l L). 5113-/5W7
On a separate sheet(s), please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and
activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will positively impact the community.
5. Identify the specific communities or groups that will benefit.
6. Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions, if any. Itemize anticipated expenditures*.
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Deschutes County Video Lottery Fund
Discretionary Grant Program
Project Completion Report
1. The 33nd annual Festival of Trees continues to receive strong support from the Central Oregon
community. An estimated total of 2,000 people enjoyed the holiday festivities during the
daytime event and the evening gala.
The Festival received cash and in-kind support from Fred Meyer, Swift Steel, Bank of the
Cascades, Central Oregon Radiology Assoc. PC, Redmond Memorial Chapel, Cascade Natural Gas,
OnPoint Community Credit Union, Columbia Bank, Pacific Power, Cascade Office Supply, High
Country Disposal, Weston Technology Solutions, Hooker Creek, Dahlen & Associates, Impact
Graphix, NORCO, The Bulletin/The Redmond Spokesman, Combined Communications, Horizon
Broadcasting Group, The Printing Post, Zolo Media, and KTVZ Channel 21.
In addition, 31 organizations and individuals donated beautifully decorated trees to be
auctioned to benefit Hospice of Redmond and over 140 companies and individuals donated
raffle and silent auction items to the event. More than 100 staff members and volunteers
worked on the Festival.
2. The funds raised through the auction of the decorated trees, raffles, and silent auction items are
used to support Hospice of Redmond's patient and family services that are not covered by
Medicare or private insurance. The non-profit organization serves all of Deschutes, Crook and
Jefferson counties. It offers not only quality hospice care but also:
• A Transitions Program for people who have a terminal illness and need assistance but do
not yet qualify for hospice.
• Bereavement services to patient families and members of the community including one-on-
one counseling, grief support groups for adults and grief groups for children in partnership
with their schools.
• Camp Sunrise, a grief camp for Central Oregon children, offered annually to up to 40
children, ages 7-14, at no cost.
• Community health-related education to the community at no cost.
• A variety of complementary therapies which aid in the increased comfort level and well-
being of Hospice patients and Transitions clients.
This year, the Hospice of Redmond's Fund -A -Need campaign raised almost $6,500 to support
the Transitions Program services to the community. Currently, there are over 60 clients
enrolled in the program.
3. The $2,500 in funds received from the Deschutes County Video Lottery Fund Discretionary
Grant Program has been again applied to the cost of the building rental and beverage services at
the Deschutes County Fairgrounds & Expo. The actual expenses for these items are $2,300 and
$1,771 respectively.
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners' Work Session of October 17, 2016
DATE: October 11, 2016
FROM: Judith Ure, Administrative Services, 541-330-4627
TITLE OF AGENDA ITEM: 2016-17 Q2 Discretionary Grant Application Review
PUBLIC HEARING ON THIS DATE?: No
ATTENDANCE: Judith Ure, Department of Administrative Services
SUMMARY:
Seven requests totaling $14,395 for funds to support programs and projects and three
requests totaling $6,500 for fundraising activities have been submitted to the discretionary
grant program for activities to take place during the second quarter of 2016-17. Applications
and funding status worksheets are attached for the Board's consideration.
RECOMMENDATION & ACTION REQUESTED:
Review and determine discretionary grant awards for applications submitted for Q2 of 2016-17.
2016 Deschutes County Discretionary Grant Program Application
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
Hospice of Redmond provides quality end -of -life care for Central Oregon residents with terminal
illnesses. The organization was established in 1981 to provide services to residents throughout
Deschutes, Jefferson and Crook counties. Hospice of Redmond is an independent, Medicare -
certified, non-profit organization that provides services through direct end -of -life care and services
as well as bereavement counseling to patients' families and the community at large. We often work
with very low- to moderate -income individuals and families, many of whom live in isolated rural
areas of Central Oregon.
Our team impacts the lives of terminally ill patients by assisting them and their families with their
own unique physical, emotional and spiritual needs. Hospice doctors, registered nurses, social
workers, hospice aides, spiritual and bereavement counselors, therapists, and trained volunteers
provide services aimed at allowing the patient to remain in their homes and as active and in control
of their lives as possible.
Hospice of Redmond is a 501(c) 3 organization that is comprised of an eleven -member volunteer
Board of Directors, an executive director and 19 full -and part-time employees. Over the years,
Hospice has enjoyed strong community support. During 2014-15, approximately 200 volunteers
contributed as much as 7,000 hours to Hospice programs and events.
Our core services are funded through Medicare, private insurance, and donations; however, our
services are provided at no charge regardless of a patient's ability to pay. Hospice also provides a
number of programs and services such as bereavement counseling, Transitions services for adults
with life -limiting illnesses, community healthcare -related education, volunteer programs and
training, complementary therapies (e.g. massage, acupuncture, foot care, pet therapy), caregiver
support, and Camp Sunrise (a grief camp for children ages 7-14) that require other funding sources
such as our signature fundraising event, the annual Festival of Trees.
2. Describe the proposed project or activity.
The Festival of Trees is Hospice of Redmond's major annual fundraiser. The Festival's proceeds are
used to support Hospice programs that are not supported by Medicare or private insurance. The
fundraising portion of the event brings together community members who donate time and funds
to decorate beautiful Christmas trees which are, in turn, auctioned to attendee bidders. A variety of
other activities generally take place including raffles and a silent auction.
The day time activities are family-oriented and free to the public. Our day time activities including
visits with Santa, refreshments, viewing the trees, and live entertainment by local choirs, dancers
and musicians, do not generally bring in funding; instead, they are intended to share the joy of the
holiday season with our friends and neighbors in Central Oregon communities. Annually,
approximately 2,500 people from all over Central Oregon, along with their guests from around
Oregon, attend the Festival of Trees.
This year's Festival, scheduled for December 3, 2016 at the Deschutes County Fairgrounds & Expo
Center will be our 33rd year of the event.
3. Provide a timeline for completing the proposed project or activity.
The planning and preparation for the Festival of Trees is an ongoing project over the course of the
year. The bulk of the event preparation takes place from approximately September through the
Festival which is held the first Saturday in December. The event is concluded on Sunday with the
delivery of the purchased trees and the room cleanup.
4. Explain how the proposed project or activity will positively impact the community.
The Festival of Trees is a significant economic undertaking each year. Many local businesses are
involved through the purchase of services such as printing, advertising, trees and their decorations,
sound and lighting services, auctioneering, facilities rental, and catering. The Festival proceeds, in
turn, support programs and services aimed at addressing the physical, spiritual and social needs of
people with terminal and life -limiting illnesses in our communities. These services are offered
through contracts with local providers and are offered at no cost to the patient and their family.
5. Identify the specific communities or groups that will benefit.
Hospice of Redmond serves all of Central Oregon including the residents of Bend, Redmond, Sisters,
Powell Butte, Prineville, Crooked River Ranch, Terrebonne and Madras. Specific groups that benefit
are:
• Families of deceased community members who participate in our bereavement programs
including Camp Sunrise, an annual grief camp for children ages 7-14 offered at no charge,
• Individuals and families who do not have insurance or the ability to pay for end -of -life care
services, including our pediatric program and indigent veteran services,
• Grief counseling and support for children in the community such as our Grief In Schools offered
upon request by school counselors, and
• Community members with life -limiting illnesses who are not yet ready for hospice care but who
benefit from our Transitions program services as well as the volunteer program that supports
those services.
6. Describe how grant funds will be used.
Grant funds requested will be used to help offset the cost of the Deschutes County Fairgrounds &
Expo Center rental and beverage services. Additional matching funds have been secured from event
sponsorships to date as follows.
Sponsors/Cash In-Kind/Match
$5,000 Fred Meyer Oral Wheat
$5,000 Swift Steel KTVZ 21
$2,500 Deschutes Co. Commissioners Horizon Broadcasting
$2,500 Bank of the Cascades The Printing Post
$1,500 Central Oregon Radiology Assoc. PC KOHD
$1,500 John and Lad Hodecker Impact Graphix & Sign
Combined
$1,000 Columbia Bank Communications
$1,000 Redmond Memorial Chapel
$500 Cascade Natural Gas
pending OnPoint Community Credit Union
$500 Pacific Power
$500 High Country Disposal
$250 Cascade Office Supply
$1,000 US Bank
$750 Weston Technology Solutions
$600 Hooker Creek Companies
Also supporting this event are up to 30 teams of tree decorators whose donated trees and gifts last
year, averaged $1,OOOatree. Todate, 32 tree decorator teams have been confirmed.
The following estimated budget is based on last year's actual expenses and current estimates.
Est Budget
Fairground rental 3,000.00
Beverages/Bar ind.Gratuity 2,200:00
Food mci. Gratuity [10,000.00
Advertising 5,500.00
Printing & Mailing [3,450.00
Sound & Lighting 680000.
Auctioneer - Stokes Auction Group .3,000.00
Contract Person |2,007.00
Hnspita|ityTab | '500.00
Pins/Heads or Tails Bracelets 400.00
Heads orTails Prizes 250.00
Golf Cartu7
.- 7c.-nO
_-_-
Truck Rental/Storage Trailer Rental ` 50000�
Visa Machines'
Music/Entertainment ���
p
Tree Wrap 150.00
�
Linens '
Bistro Tables
Kids' Corner &Sleigh '700.00
Peopl&s Choice Trophy & Ribbon 260,0-0
Room Deooratons]
- .
Miscellaneous
Total Expenses [ 00 |
7. Supporting an on-going activity
As we have for the past 33 years, we anticipate funding future Festival of Trees through generous
Whitney Hale
From: Dick Tobiason <dtobiason@bendcable.com>
Sent: Friday, October 21, 2016 12:21 PM
To: Whitney Hale
Subject: Fw: Status Report: New Deschutes County Highway Signs
From: Dick Tobiason
Sent: Friday, October 21, 2016 12:07 PM
To: Tammy Banev ; Alan Unger ; Tonv DeBone ; Shane Nelson (Sheriff Deschutes) ; Chris Doty (Deschutes Road Dept.) ;
Bob Bryant ; Joel McCarroll (ODOT Rea,. 4) ; Tod La France ; Mike Baxter (Bend Fire Pipes Drums) ; James Knox (COCC)
; Ralph W. Emerson ( Band of Brothers) ; Kelly Cannon Miller (Deschutes Museum) ; Niels Farner (MVHS NJROTC)
Cc: Erik Tobiason ; Yvonne Drury (BHF VP/Secretarv)
Subject: Status Report: New Deschutes County Highway Signs
Hello all:
Here is the status of the Deschutes County Highway signs upgrade project.
The plan is to replace 8 existing highway signs at county lines with new signs honoring Veterans and First
Responders.
It was my privilege to request the upgrade, receive support from veterans and first responder groups and
MOST IMPORTANTLY, the Board of County Commissioners.
Below is a photo of the new signs being held by ODOT Region 4's sign installers Tod La France and Dave
Leppert:
1
111111111111111111111111,
Tod and Dave are installing sign post foundations this week and plan to install the signs on the posts next
week. They will cover the signs which will be unveiled in the field after Veterans Day (Nov. 11).
The signs look great with the new County seal created and attached by Chris Doty's crew. Would it be possible
to add "SINCE 1916" on the blank space on the lower half of the seal?
Commissioner Baney took the lead on promoting the signs project with the Board of County Commissioners
and would like to dedicate the signs at 8:30 AM on Thursday, Nov. 10, the day before Veterans Day. This is
great timing for Veterans Day and the 100th anniversary of the County's birthday on December 13, 1916.
I recommend we conduct the public dedication ceremony outside at the Commissioners building followed by a
reception inside. This will encourage participation by the honorees and media. We will unveil a spare pair of
signs.
If the weather is unfavorable, we could use a reserved conference room.
Below is a draft of the dedication program. May I have your comments on it? I offer to emcee the program.
To encourage First Responders attendance, I would like to invite the Bend Fire Pipes & Drums to open the
ceremony with pomp and enthusiasm. It would be great if the Sheriff's Department would provide a Color
Guard and Chaplain. I will ask Bend Band of Brothers to provide a "Flagline".
Please send me your comments soon so I can firm up the program, invite participants and send you a draft
press release.
HAPPY BIRTHDAY DESCHUTES COUNTY! THANKS AGAIN COMMISSIONERS FOR SALUTING VETERANS AND
FIRST RESPONDERS!
2
Dick Tobiason
Chairman, Bend Heroes Foundation
541.390.9932
»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»
CORPS?
RECIPIENT
TOBIASON
REGION 4
CORPS?
PROGRAM
DEDICATION OF DESCHUTES COUNTY HIGHWAY SIGNS
COUNTY/STATE BUILDING
1300 NW WALL ST., BEND
8:30 AM, NOVEMBER 10, 2016
MUSIC
FLAG LINE
WELCOME
INTRODUCTIONS
INVOCATION
POST COLORS
NATIONAL ANTHEM
PLEDGE OF ALLEGIANCE
REMARKS
UNVEIL SIGN
CLOSING COMMENTS
BENEDICTION
RETIRE COLORS
GROUP PHOTOS
RECEPTION
3
BEND FIRE PIPES & DRUMS
VETERANS FROM BEND BAND OF BROTHERS
COMMISSIONER TAMMY BANEY
DICK TOBIASON, BEND HEROES FOUNDATION
SHERIFF'S CHAPLAIN
SHERIFF'S GROUP OR MOUNTAIN VIEW CADET
JAMES KNOX?
BOB MAXWELL, WWII MEDAL OF HONOR
SHERIFF NELSON, CHIEFS, DICK TOBIASON
COMMISSIONERS, SHERIFF NELSON, ODOT, DICK
COMMISSIONER BANEY, BOB BRYANT/ODOT
SHERIFF'S CHAPLAIN
SHERIFF'S GROUP OR MOUNTAIN VIEW CADET
ALL
CONFERENCE ROOM
Whitney Hale
Subject: FW: Media Release: Deschutes County Commissioners Honor Veterans and First
Responders with New Highway Signs
From: Dick Tobiason fmailto:dtobiasorObendcable.coml
Sent: Monday, October 24, 2016 10:03 AM
To: Alan Unger; Tammy Baney; Tony DeBone; Tom Anderson; Chris Doty; Shane Nelson; Joel McCarroll (ODOT Reg,. 4)
Subject: Media Release: Deschutes County Commissioners Honor Veterans and First Responders with New Highway
Signs
Good Monday morning:
Please send me your comments on the below draft media release.
I will replace the sign text with a better photo of the sign we will unveil.
Thank you for your support and comments on the draft PSA.
Dick
1
»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»
»»»»»»>
IMMEDIATE:
Deschutes County Commissioners Honor Veterans and First Responders with New
Highway Signs
Just in time for Veterans Day and the 100th birthday of Deschutes County, Deschutes County Commissioners
will honor the County's Veterans and First Responders with 8 new highway signs at County lines on 6
highways.
Deschutes County was established 100 years ago on Dec. 13, 1916 when it was carved out of Crook County.
The new 2 panel signs display:
County WELCOME TO
Seal Deschutes
County
We Honor Veterans and
First Responders
They replace 8 "Entering Deschutes County" signs.
The dedication ceremony will take place at the County Commissioners building at 1300 NW Wall St., Bend at
8:30 AM on Thursday, Nov. 10 - the day before Veterans Day. A new sign will be unveiled.
Deschutes County is home to about 15,000 veterans of the Armed Services and about 1,000 First Responders
from the Sheriffs Department, State Police Office and multiple City Police and Fire Departments within the
County.
Dick Tobiason, Chairman Bend Heroes Foundation made the formal request for the new signs. The proposal
was supported by Veterans and First Responder groups. Commissioners Unger, Baney and DeBone
unanimously approved the request and agreed to fund the new signs.
ODOT Region 4 and the County Road Department created the sign design. ODOT had the signs fabricated and
weather permitting, will install them on US 97, US 20, SR 31, SR 242, Powell Butte Highway and Cascade
Lakes Highway before Veterans Day.
In case of inclement weather, the ceremony will be held indoors at the County building.
The new signs are believed to be a first in Oregon.
Contact: Dick Tobiason, 541.390.9932, dtobiason@bendcable.com
2
Erik Kropp
Subject:
Attachments:
FW: AOC Forest Management Subcommittee
AOC dues letter from BOCC.PDF
**Draft**
Gil:
Thank you for your email regarding Deschutes County dues for the Forest Management Subcommittee.
Let me start by clarifying the dues that Deschutes County paid AOC for 2016. In 2016, Deschutes County AOC dues were
$49,083. This amount included the following categories of dues: General, Public Lands, Lottery, Forest Management,
PERS, and Veterans fund.
The Board of Commissioners was concerned about the rate at which AOC dues had increased over the past five years
and about the sustainability of using "voluntary dues" to fund advocacy efforts for specific issues. As a result, as you can
see in the attached letter, our Board decided to pay a flat $45,000 in 2016 and let AOC decide how to allocate it. The
Board did not decide to pay 70% of the Forest Management assessment, but instead, let AOC decided how to divvy up
Deschutes County's dues.
In summary, while we support the important work being done by the Forest Management Subcommittee, we continue
to have concerns about the method (voluntary dues) to fund these efforts.
Please let me know if you have further questions about Deschutes County's AOC dues.
Sincerely,
Alan Unger, Chair
From: Gil Riddell Finailto:ariddell@oreaoncounties.ora]
Sent: Monday, October 17, 2016 2:47 PM
To: Alan Unger; Tammy Baney; Tony DeBone
Subject: AOC Forest Management Subcommittee
Alan, Tammy, and Tony
I have noticed that Deschutes County paid 70% of your 2016 dues assessment to the Forest Fund that supports the AOC Forest Management
Subcommittee. I understand the need to be prudent with public money, but I hope what follows will at least have you reopen the question
about the wisdom of retaining your unbroken membership and the value you receive from it.
I have attached the draft 2017 budget narrative, which will give you an overview and refresh memories. Let me point out a couple of items.
• This is an unusual subcommittee in that it always has had its own board of directors and budget. Spending decisions must be
approved by the AOC Public Lands & Natural Resources Committee.
• The focus of this subcommittee has always been national in scope. It originated during our successful effort to gain the Secure Rural
Schools Act of 2000. It continues to work in D.C., but primarily for federal forest management reform legislation, "bridge
funding" and PILT. The subcommittee works in coordination with responsible industry, NACo, and WIR.
• The subcommittee was reformed in 2016, with adoption of new bylaws (also attached), which requires election of the board
positions at a newly established annual meeting; and a more equitable dues formula.
• We have had tremendously loyal participation by member counties over the life of the subcommittee.
1
• The subcommittee has two major expenditures. First, retaining a lobbyist presence on the Hill. Second, providing hands-on help to
counties to work through the arcane procedures of the Secure Rural Schools safety net and the safety nets that followed, for
example certification of Title III projects.
Is your county's investment in the subcommittee paying off? If you look only at the 2016 PILT payment to Deschutes County,
$2,048,159.00, and ignore the SRS safety net payment, you find that county dues of $3,185.46 amounts to a mere 0.16% of 2016 PILT
receipts.
I hope this email and the material attached is informative, and that you will reconsider joining the subcommittee.
If you have any questions, I am always available to try to answer them.
Warm regards.
Gil
Git Riddell
-, Policy Director
i' Office: 503-585-8351
otgonscdatic'coul°r Cell: 503-510-8611
www.aocweb.org
NOTICE: The Association of Oregon Counties has begun moving domain names and email addresses to
OregonCounties.org instead of AOCweb.org. You will notice this change being gradually implemented over the
next month. Our email addresses were the first to transition, and we recommend you add the new
noregoncounties.org email addresses to your email whitelists to ensure you continue receiving our emails.
2
May 4, 2016
Mike McArthur
Executive Director
Association of Oregon Counties
1201 Court Street, NE, Suite 300
Salem, OR 97301
Dear Mike:
Board of County Commissioners
PO Box 6005, Bend, OR 97708-6005
1300 NW Wall Street, Suite 206, Bend, OR 97701-1960
TEL (541) 388-6570 • FAX (541) 385-3202
www.deschutes.ora,
board@co.deschutes.or.us
Alan Unger
Tammy Baney
Anthony DeBone
The Deschutes County Commissioners remain concerned about the rate at which AOC dues have
increased over the past five years and about the sustainability of using "voluntary dues" to fund advocacy
efforts for specific issues. In fact, Deschutes County's dues have risen 21% from the amount paid in 2011
compared to that assessed for 2016.
As a result, we have decided to pay AOC a total of $45,000 for 2016 with the understanding that AOC
can determine how best to apply these funds. In addition to paying dues to AOC, Deschutes County
actively supports several issues of regional and statewide significance. The County provides in-kind staff
to neighboring counties for work associated with sage -grouse habitat protection, is leading efforts to
implement the National Cohesive Wildland Fire Management Strategy, and engages in general wildfire
prevention efforts through the Deschutes County Forester position and Project Wildfire.
Thank you for visiting with us a few weeks ago and discussing AOC dues during our work session.
Sincerely,
DESCHUTES COUNTY BOARD OF COMMISSIONERS
£ .-_
Alan Unger, Chair
Tammy Baney, ice Chair
Anthony DeBone, Commissioner
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97703-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, OCTOBER 24, 2016
Pursuant to ORS 192.640, this agenda includes a list of the principal subjects
anticipated to be addressed at the meeting. This notice does not limit the ability of
the Board to address additional subjects. Meetings are subject to cancellation
without notice. This meeting is open to the public and interested citizens are
invited to attend.
Work Sessions allow the Board to discuss items in a less formal setting. Citizen
comment is not allowed, although it may be permitted at the Board's discretion. If
allowed, citizen comments regarding matters that are or have been the subject of a
public hearing process will NOT be included in the official record of that hearing.
Work Sessions are not normally video or audio recorded, but written minutes are
taken for the record.
1. Discussion of Aceti LUBA Remand — Peter Gutowsky
2. Discussion of Text Amendment for Lot of Record Definition — Matt Martin
3. Consideration of Board Signature of Document No. 2016-703, Public Access
Easements for the Tree Farm Subdivisions — Anthony Raguine
4. CCBHC Discussion — DeAnn Carr
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting
rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.
Deschutes County encourages persons with disabilities to participate in all programs and activities. To request
this information in an alternate format, please call (541) 617-4747, or email ken.harms(@.deschutes.ora.
Board of Commissioners' Work Session Agenda
Monday, October 24, 2016 Page 1 of 2 •
5. Review/Approval of Discretionary Grant Requests — Judith Ure
6. Other Items
Executive Session under ORS 192.660(2)(h), pending or threatened litigation —
John Laherty
These can be any items not included on the agenda that the Commissioners
wish to discuss as part of the meeting, pursuant to ORS 192.640.
At any time during the meeting, an executive session could be called to address
issues relating to ORS 192.660(2)(e), real property negotiations; ORS
192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS
192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public; however, with few exceptions and
under specific guidelines, are open to the media.
7. Adjourn
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting
rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.
Deschutes County encourages persons with disabilities to participate in all programs and activities. To request
this information in an alternate format, please call (541) 617-4747, or email ken.harms(a�deschutes.ora.
Board of Commissioners' Work Session Agenda Monday, October 24, 2016 Page 2 of 2
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS,
1:30 PM, MONDAY, OCTOBER 24, 2016
Allen Conference Room - Deschutes Services Building, 2ND Floor -1300 NW Wall Street - Bend
Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be
addressed at the meeting. This notice does not limit the ability of the Board to address
additional subjects. Meetings are subject to cancellation without notice. This meeting is open
to the public and interested citizens are invited to attend.
Work Sessions allow the Board to discuss items in a less formal setting. Citizen comment is
not allowed, although it may be permitted at the Board's discretion. If allowed, citizen
comments regarding matters that are or have been the subject of a public hearing process will
NOT be included in the official record of that hearing. Work Sessions are not normally video or
audio recorded, but written minutes are taken for the record.
CALL TO ORDER
ACTION ITEMS
1. Discussion of Aceti LUBA Remand - Peter Gutowsky, Planning Manager
2. Discussion of Text Amendment - Ordinance 026 - Lot of Record Clarification - Matt
Martin, Associate Planner
3. Consideration of Board Signature of Document No. 2016-703, Public Access
Easements for the Tree Farm Subdivisions - Anthony Raguine, Senior Planner
4. CCBHC Discussion - DeAnn Carr
5. 2016-17 Q2 Discretionary Grant Application Review - Judith Ure, Management Analyst
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss
as part of the meeting, pursuant to ORS 192.640.
Board of Commissioners Work Session Agenda
Monday, October 24, 2016 Page 1 of 2
At any time during the meeting, an executive session could be called to address issues relating
to ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS
192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues; or other executive
session categories.
Executive sessions are closed to the public; however, with few exceptions and under specific
guidelines, are open to the media.
6. Executive Session, Litigation - John Laherty
ADJOURN
To watch this meeting on line, go to: www.deschutes.ora/meetings
Please note that the video will not show up until recording begins. You can also view past
meetings on video by selecting the date shown on the website calendar.
Deschutes County encourages persons with disabilities to participate in all programs and
M® activities. To request this information in an alternate format please call (541) 617-4747.
FUTURE MEETINGS:
Additional meeting dates available at www.deschutes.ora/meetinacalendar
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Board of Commissioners Work Session Agenda Monday, October 24, 2016 Page 2 of 2