2016-529-Minutes for Meeting November 21,2016 Recorded 12/2/2016DESCHUTES COUNTY OFFICIAL RECORDS CJ�+
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NANCY BLANKENSHIP, COUNTY CLERK Vu
COMMISSIONERS' JOURNAL 12/02/2016 02:43:36 PM
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For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS,
MONDAY, NOVEMBER 21, 2016
Commissioners' Hearing Room - Administration Building -1300 NW Wall St., Bend
Present were Commissioners Alan Unger and Tammy Baney; Commissioner
Anthony DeBone was out of the office. Also present were Tom Anderson, County
Administrator; Erik Kropp, Deputy County Administrator; and David Doyle, County
Counsel. No other citizens or representatives of the media were in attendance.
CALL TO ORDER
Chair Under called the meeting to order at 10:00 a.m.
PLEDGE OF ALLEGIANCE
CITIZEN INPUT
None was offered.
Minutes of Board of Commissioners' Business Meeting Monday, November 21, 2016
Page 1 of 5
CONSENT AGENDA
BANEY: Move approval.
UNGER: Second.
VOTE: BAN EY: Yes.
UNGER: Chair votes yes.
1. Board Signature of Document No. 2016-481, Approving an Amendment to an
Agreement with Telecare Mental Health Services - Facilities
2. Board Signature of Document No. 2016-481, Approving an Amendment to an
Agreement with Telecare Mental Health Services - Choice Model Services
3. Consideration of Board Signature of Order 2016-045, Setting a Public Hearing
Date for Annexation of Property into Redmond Fire & Rescue District.
4. Consideration of Board Signature of Resolution No. 2016-063, Approving the
Acquisition of Right of Way on Burgess Road, Day Road and Pine Forest Drive
for the Future Construction of Intersection Improvements
5. Consideration of Board Signature of Resolution #2016-060, Appropriating a
New Grant in the Public Health Fund.
6. Consideration of Board Signature of Resolution #2016-061, Appropriating a
New Grant in the Public Health Fund
7. Consideration of Board Signature of Resolution #2016-062, Appropriating a
New Grant in the Public Health Fund.
8. Consideration and Signature of Resolution #2016-064, Transferring
Appropriation to the District Attorney Department from General Fund
Contingency.
9. Consideration of Board Signature of Resolution #2016-065, Increasing the
Public Health Department Change Fund by $100, to a Total of $800
10. Board Signature of a Letter Reappointing Josh Hanson to the Board of
Deschutes River Recreation Homesites Special Road District Unit 8, Part 3,
through December 31, 2019
Minutes of Board of Commissioners' Business Meeting Monday, November 21, 2016
Page 2 of 5
11. Board Signature of a Letter Reappointing Carl Jansen to the Board of the Spring
River Special Road District, through December 31, 2019
12. Board Signature of Business Meeting Minutes of October 31 and November 9,
2016
13. Board Signature of Work Session Minutes of October 31, November 2, 7 and 9,
2016
ACTION ITEMS
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT
14. Consideration of Board Signature of Document No. 2016-745, an
Intergovernmental Agreement, with Sunriver Transferring a Radio Repeater
to 9-1-1.
Tom Anderson gave a brief overview of the item. The Board is the signatory of
both the District and the County.
BANEY: Move approval.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Chair votes yes.
15. Consideration of Approval of Weekly Accounts Payable Vouchers (two
weeks), in the Amount of $88,941.73.
BANEY: Move approval, subject to review.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT
16. Consideration of Board Signature of Document No. 2016-745, an
Intergovernmental Agreement, with Sunriver Transferring a Radio Repeater
to 9-1-1.
Minutes of Board of Commissioners' Business Meeting Monday, November 21, 2016
Page 3 of 5
BANEY: Move approval.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE
DISTRICT
17. Consideration of Approval of Weekly Accounts Payable Vouchers (two
weeks), in the Amount of $9,052.20.
BANEY: Move approval, subject to review.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS
18. Consideration of Approval of Weekly Accounts Payable Vouchers (two
weeks), in the Amount of $7,985,483.01.
Mr. Anderson explained that this includes a scheduled bonded debt payment,
a payment for the Dodds Road project, and payments to special districts.
BANEY: Move approval, subject to review.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Chair votes yes.
OTHER ITEMS
None were offered.
Minutes of Board of Commissioners' Business Meeting Monday, November 21, 2016
Page 4 of 5
ADJOURN
Being no further discussion, the meeting adjourned 10:07 a.m.
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DATED this 2 Day of AVS U,M714---- 2016 for the
Deschutes County Board of Commissioners.
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Alan Unger, Chair
Tammy Baney, V' Chair
ATTEST: — a` -r-'`
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Recording Secretary
Anthony DeBone, Commissioner
Minutes of Board of Commissioners' Business Meeting Monday, November 21, 2016
Page 5 of 5
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 AM, MONDAY, NOVEMBER 21, 2016
Barnes and Sawyer Rooms - Deschutes Services Center - 1300 NW Wall Street - Bend
Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be
considered or discussed at the meeting. This notice does not limit the ability of the Board to
address additional subjects. Meetings are subject to cancellation without notice. This meeting
is open to the public and interested citizens are invited to attend. Business Meetings are
usually recorded on video and audio, and can be viewed by the public live or at a later date;
and written minutes are taken for the record.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's discretion,
regarding issues that are not already on the agenda. Please complete a sign-up card
(provided), and give the card to the Recording Secretary. Use the microphone and clearly
state your name when the Board Chair calls on you to speak. PLEASE NOTE: Citizen input
regarding matters that are or have been the subject of a public hearing not being conducted as
a part of this meeting will NOT be included in the official record of that hearing.
If you offer or display to the Board any written documents, photographs or other printed matter
as part of your testimony during a public hearing, please be advised that staff is required to
retain those documents as part of the permanent record of that hearing.
CONSENT AGENDA
1. Board Signature of Document No. 2016-481, Approving an Amendment to an
Agreement with Telecare Mental Health Services - Facilities
Board of Commissioners Business Meeting Agenda
of 3
Monday, November 21, 2016 Page 1
2. Board Signature of Document No. 2016-481, Approving an Amendment to an
Agreement with Telecare Mental Health Services - Choice Model Services
3. Consideration of Board Signature of Order 2016-045, Setting a Public Hearing Date for
Annexation of Property into Redmond Fire & Rescue District.
4. Consideration of Board Signature of Resolution No. 2016-063, Approving the
Acquisition of Right of Way on Burgess Road, Day Road and Pine Forest Drive for the
Future Construction of Intersection Improvements
5. Consideration of Board Signature of Resolution #2016-060, Appropriating a New Grant
in the Public Health Fund.
6. Consideration of Board Signature of Resolution #2016-061, Appropriating a New Grant
in the Public Health Fund
7. Consideration of Board Signature of Resolution #2016-062, Appropriating a New Grant
in the Public Health Fund.
8. Consideration and Signature of Resolution #2016-064, Transferring Appropriation to the
District Attorney Department from General Fund Contingency.
9. Consideration of Board Signature of Resolution #2016-065, Increasing the Public Health
Department Change Fund by $100, to a Total of $800
10. Board Signature of a Letter Reappointing Josh Hanson to the Board of Deschutes River
Recreation Homesites Special Road District Unit 8, Part 3, through December 31, 2019
11. Board Signature of a Letter Reappointing Carl Jansen to the Board of the Spring River
Special Road District, through December 31, 2019
12. Board Signature of Business Meeting Minutes of October 31 and November 9, 2016
13. Board Signature of Work Session Minutes of October 31, November 2, 7 and 9, 2016
ACTION ITEMS
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT
14. Consideration of Board Signature of Document No. 2016-745, an Intergovernmental
Agreement, with Sunriver Transferring a Radio Repeater to 9-1-1 - Steve Reinke,
Communications Director
15. Consideration of Approval of Weekly Accounts Payable Vouchers
Board of Commissioners Business Meeting Agenda
of 3
Monday, November 21, 2016 Page 2
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE
DISTRICT
• 16. Consideration of Approval of Weekly Accounts Payable Vouchers
RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS
17. Consideration of Approval of Weekly Accounts Payable Vouchers
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss
as part of the meeting, pursuant to ORS 192.640.
At any time during the meeting, an executive session could be called to address issues relating
to ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS
192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues; or other executive
session categories.
Executive sessions are closed to the public; however, with few exceptions and under specific
guidelines, are open to the media.
ADJOURN
To watch this meeting on line, go to: www.deschutes.org/meetings
Please note that the video will not show up until recording begins. You can also view past
meetings on video by selecting the date shown on the website calendar.
Deschutes County encourages persons with disabiities to participate in all programs and
® activities. To request this information in an alternate format please call (541) 617-4747.
FUTURE MEETINGS:
Additional meeting dates available at www.deschutes.ora/meetinacalendar
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Board of Commissioners Business Meeting Agenda
of 3
Monday, November21, 2016 Page 3