2016-563-Minutes for Meeting September 20,2016 Recorded 12/9/2016DESCHUTES
CLERKS Yd 2016.563
COMMISSIONERS' JOURNAL
12149/1016 0331;01 PM
SPECIAL CITY COUNCIL JOINT WORKSHOP OF THE REDMOND CITY COUNCIL AND
DESCHUTES COUNTY BOARD OF COMMISSIONERS
SEPTEMBER 20, 2016
IN CONFERENCE ROOM A AT CITY HALL.
COUNCIL MEMBERS PRESENT: Tory Allman —Angela Boothroyd —Joe Centanni —George Endicott—
Anne Graham —Camden King —Jay Patrick
COMMISSIONERS PRESENT: Tammy Baney —Tony DeBone —Alan Unger
STAFF PRESENT: City Manager Keith Witcosky — City Attorney Steve Bryant —Airport Director Zachary
Bass — Police Captain Brian McNaughton — Public Works Director Bill Duerden — City Engineer Mike
Caccavano — Assistant to the City Recorder's Office Trish Pinkerton — Planning Manager Deborah
McMahon — CIS Administrator Sheri Cleveland — Deputy Director of Central Services Jodi Burch — Deputy
Director of Central Services Jason Neff
OTHERS PRESENT: Deschutes County Administrator Tom Anderson —Deschutes County Property
Manager James Lewis — Deschutes County Community Development Director Nick Lelack
MEDIA PRESENT: Dave Morgan, redmondnewstoday.com
Mayor Endicott called the workshop to order at 6:02 p.m.
CITY /COUNTY ITEMS
A. Smokejumper Visitor Center Update
Redmond Air Center (RAC) Manager Maurice Evans and Bill Selby, smokejumper program manager,
introduced the concept of creating a Smokejumper Visitor Center at Redmond Air Center. Mr. Evans
said the Redmond Smokejumper Loft currently gets about 5,000 visitors per year with little
advertising and using only seasonal staff who are frequently away during fire season. The
smokejumper display at the airport terminal has gotten rave reviews. Staff recently began talking
in -house and with local officials about creating a Smokejumper Visitor Center. The proposal is in its
infancy and may or may not come to fruition.
Mr. Selby described the facility and programs at the Smokejumper Visitor Center in Missoula,
Montana. The 1,600- square -foot center was built decades ago to accommodate four to five
thousand visitors per year. In 2014 the Smokejumper Visitor Center attracted 29,898 visitors. He
mentioned the success of visitor centers in south Deschutes County, such as the High Desert
Museum and the new Cascade Lakes Visitor Center.
Advantages include available public land; close to Redmond, Highways 97 and 126, and the
Deschutes County Expo Center. RAC has resources of interest to public that would allow the United
States Forest Service to showcase premier firefighting resources. Redmond is known for being RV
friendly. The Deschutes and Ochoco national forests are two of strongest USFS programs in country,
with a large contingent of current and former smokejumper living in the area.
Deschutes County Administrator Tom Anderson said such a center would be another way to attract
visitors to the area, who might decide to move their businesses or invest in Central Oregon.
Councilors and Commissioners were supportive.
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B. Sports Complex Update
City Manager Keith Witcosky and Mr. Anderson provided an update on a potential regional sports
complex that could be constructed at the Deschutes County Fairgrounds. Phase 1 of the feasibility
study was completed in late August. The results warranted more in -depth analysis. Results of Phase
II of the study are due in October. The report will include costs of land /site development;
assessment of what a lower cost facility would provide; a more detailed analysis of revenue and
costs; the ability of fairgrounds infrastructure to accommodate needs; a better understanding of the
role of the complex in relation to Bend Pine Nursery and other facilities being envisioned; and
opportunities for development of facilities such as hotels.
Following receipt of the Phase II report, stakeholder teams will review the findings and make
presentations to local governing bodies.
CITY ITEMS
A. Evergreen Elementary Rehabilitation Update
Deputy Director of Central Services Jason Neff updated the Council and Commission on the status of
construction at Evergreen Elementary/new city hall. Of the total budget of $12.0 million, about
$7.5 million has been spent. Approximately $267,000 remains in contingency. The roof is complete,
the elevator installed, Ninth Street improvements done, and windows refurbished and installed.
Patching, repair, drywall and ceiling grid work continue; painting has also started. The focus is
moving to some of the historic components of the renovation, such as labelling rooms with their
historic uses. Sodding, paving the parking lot, painting, furniture selection, and build -out of the
lease space are scheduled for October. November will see installation of audio visual equipment,
finishes, flooring, and the punch -list. Work is to be completed by February 10, 2017, followed by
- move in. Festivities will include a ribbon cutting.- - -- - --
B. Affordable Housing Update
Planning Manager Deborah McMahon gave a brief update on Redmond's affordable housing
situation and city efforts to encourage greater housing variety. Ms. McMahon presented statistics
that show Redmond developers are producing lots of homes in the $200,000 to $299,000 range, but
not enough on either the higher or lower end. In addition most people are priced out of rental
housing. She said the goal is to reduce barriers in zoning to attract developers.
Currently most development is occurring on Redmond's west side. Approximately eight master
plans are in progress. Each must address Great Neighborhoods principles and include a range of
housing types. She gave examples of recent master plans that include a mix of apartments, large -
and small -lot single family homes and cottages.
COUNTY ITEMS
A. DSL Update
Deschutes County Property Manager James Lewis gave an update on the status of the county's land
trade with the Department of State Lands to acquire land for expansion of the fairgrounds.
Appraisals have been completed and the land use process has begun. The Division of State Lands
(DSL) has contracted with Angelo Planning Group to complete the required land use steps, including
zoning and annexation.
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Mr. Lewis distributed a conceptual master plan map of the area showing approximately 20 acres
each for expansion of a motorsports area and 4 -H activities and buildings; 90 -95 acres for a regional
sports complex and 7 -10 acres for expansion of the RV park. The land use process should be
complete in four to six months, at which time it will be presented to the City and County for
approval. The formal exchange of property will occur once the land use process is complete.
B. Mariivana Update
Deschutes County Community Development Director Nick Lelack gave a quick overview of
Deschutes County's marijuana regulations that took effect a couple of weeks ago. He distributed a
county zoning map, a matrix of marijuana - related businesses allowed in each zone, and brochures
with more detailed information on requirements for retail operations, processing facilities,
production and grow sites. So far the county has received only four applications. Growing is allowed
only in areas zoned Exclusive Farm Use and only inside buildings. Marijuana businesses are not
allowed within Redmond's urban reserve area.
Commissioners said they will be reviewing the regulations frequently and making changes as
needed.
C. Deschutes County Fair Update
In the absence of Fair and Expo Center Director Dan Despotopulos, Mr. Anderson said the 2016
Deschutes County Fair was extremely successful. Attendance topped 280,000, making it the biggest
fair in the state, county or state, and more than twice as large as the number two fair. The Trace
Adkins concert set a record with more than 11,000 people in attendance, plus that night's rodeo
drew more than 6,500. The new carnival operators sold 5,700 advance tickets to the rides and
games. Along with record attendance, the fair also saw a record low number of complaints.
Mr. Anderson conveyed Mr. Despotopulos' thanks to the Redmond Police Department for a job well
done. Several councilors commented on the improved demeanor of this year's carnival workers.
Mr. Witcosky commented that Mr. Despotopulos has been a great help and partner in numerous
recent projects.
There being no further business, the workshop was adjourned at 7:47 p.m.
Prepared by Trish Pinkerton, Assistant to the City Recorder's Office
APPROVED by the City Council and SIGNED by the Mayor this 27th day of September, 2016.
/s/ George Endicott, Mayor
ATTEST: /s/ Kelly Morse, City Recorder
DATED thisl;6 Day of D l 2016
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
ALA �R,Chair �
TAMMY B Y, Vim it
ANTHONY DEBONE, Commissioner
TEST:
Recording Secretary
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city of
CITY HALL
716 SW
EVERGREEN AVE
REDMOND, OR
REDM--
OND
97756
54 1.923.7710
FAX: 541.548.0706
oregon
www.d.redmond.or.us
Redmond City Council / Deschutes County Board of
Commissioners
September 20, 2016
City Hall, Conference Room A - 716 SW Evergreen Ave.
COUNCIL MEMBERS : George Endicott - Mayor, Jay Patrick - Council President, Tory Allman —
Councilor, Angela Boothroyd — Councilor, Joe Centanni — Councilor, Anne Graham — Councilor,
Camden King — Councilor
SEPTEMBER 20, WORKSHOP AGENDA 6:00 PM
2016
I. CALL TO ORDER
II. CITY /COUNTY ITEMS
-- -- - - A. -- Smokejumper Visitor Center Update
B. Sports Complex Update
III. CITY ITEMS
A. Evergreen Elementary Rehabilitation Project Update
B. Affordable Housing Update
IV. COUNTY ITEMS
A. DSL Update
B. Marijuana Update
C. Deschutes County Fair Update
V. OTHER BUSINESS
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VI. ADJOURN
Regular Council meetings are broadcast live on COTV11 — BendBroadband Channel 11
beginning at 6:00 p.m. on the 2nd and 4th Tuesdays of each month. Rebroadcasts are
scheduled for the non - meeting Tuesdays at 6:00 p.m.
Anyone needing accommodation to participate in the meeting must notify the ADA Coordinator
at least 48 hours in advance of the meeting at 541- 504 -3036, or through the
Telecommunications Relay Service (TRS) which enables people who have difficulty hearing or
speaking in the telephone to communicate to standard voice telephone users. If anyone needs
Telecommunications Device for the Deaf (TDD) or Speech To Speech (STS) assistance, please
use one of the following TRS numbers: 1 -800- 735 -2900 (voice or text), 1- 877- 735 -7525 (STS
English) or 1- 800 -735 -3896 (STS Spanish).
The City of Redmond does not discriminate on the basis of disability status in the admission or
access to, or treatment, or employment in, its programs or activities
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