2017-6-Minutes for Meeting December 28,2016 Recorded 1/13/2017DESCHUTES COUNTY OFFICIAL RECORDS CJ 2011 6
NANCY BLANKENSHIP, COUNTY CLERK
COMMISSIONERS' JOURNAL
1,,,,5,.,,®111,,.,,,,,.,, 01/13/101101;31;14 PM
2 ®I7 -5
Do not remove this page from original document.
Deschutes County Clerk
Certificate Page
If this instrument is being re- recorded, please complete the following
statement, in accordance with ORS 205.244:
Re- recorded at the request of
[give reason]
previously recorded in Book _
or as Fee Number
to correct
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388 -6570 — Fax (541) 385 -3202 — https: / /www.deschutes.org/
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 PM, WEDNESDAY, DECEMBER 28, 2016
Allen Conference Room - Deschutes Services Building, 2ND Floor — 1300 NW Wall Street — Bend
Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be
addressed at the meeting. This notice does not limit the ability of the Board to address
additional subjects. Meetings are subject to cancellation without notice. This meeting is open
to the public and interested citizens are invited to attend.
Work Sessions allow the Board to discuss items in a less formal setting. Citizen comment is
not allowed, although it may be permitted at the Board's discretion. If allowed, citizen
comments regarding matters that are or have been the subject of a public hearing process will
NOT be included in the official record of that hearing. Work Sessions are not normally video or
audio recorded, but written minutes are taken for the record.
CALL TO ORDER
ACTION ITEMS
1. Finance -Tax Update - Wayne Lowry, Finance Director/Treasurer
2. CCBHC Update - George Conway, Health
3. Request for Approval of Position - George Conway, Health
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss
as part of the meeting, pursuant to ORS 192.640.
At any time during the meeting, an executive session could be called to address issues relating
to ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS
192.660(2) (d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive
session categories.
Board of Commissioners Work Session Agenda Wednesday, December 28, 2016 Page 1 of 2
Executive sessions are closed to the public, however, with few exceptions and under specific
guidelines, are open to the media.
ADJOURN
G�
To watch this meeting on line, go to: www.deschutes.or /meetin s
Please note that the video will not show up until recording begins. You can also view past
meetings on video by selecting the date shown on the website calendar.
Deschutes County encourages persons with disabilities to participate in all programs and
activities. To request this information in an alternate format please call (541) 617 -4747.
FUTURE MEETINGS:
Additional meeting dates available at www.deschutes.orci/meetincicalendar
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388 - 6572.)
Board of Commissioners Work Session Agenda Wednesday, December 28, 2016 Page 2 of 2
Monthly Meeting with Board of Commissioners
Finance Director /Treasurer
AGENDA
December 28, 2016
(1) Monthly Investment Reports — November 2016
(2) November Financials
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.Portfolio Management
Portfolio Details - Investments
November 30, 2016
Cuslp Security
Broker
Purchase
Date
Maturity
Date
Days To
Maturity S&P
Ratings
Moody's
Coupon
Rate
YTM 365
Par
Value
Market
Value
Book Call
Value Date
494751 DG2
King County Washington FPD
YJ
?J
12/1/2016'
0 AA+
257 AA
0.860
0.860
200,000
200,000.
200,000,
54465AEY4
Los Angeles County Redev
CASTLE
.12115/2015
8/24/2016
12/1/2016
O'AA
270:
1.660
0.775*
'
3,050,000
3,650,000
3,050,000
06406HCA5
Bank of New York Mellon Corp
CASTLE
4/23/2014
1/17/2017
47 A+
Al
2.400
1.067
21000,000
2,001,140
2,66,347 12/18/2016
91159HHD5
US Bancorp
CASTLE
4/23/2015
5/15/2017
165 A+
Al
1.650
0.882
1,000,000;
1,000,000
1,002,945 4/15/2017
-
961214CH4
Westpac
-Washington
CASTLE
4/7/2615
5/19/2017'
169 AA-
'Aa2
1.200*
1.061
2,000,000
2,000,440.
2,001_,279_
wAsk FED CID
Federal CD
Home Loan Bank
5/2012615
5020017
172
300AA+
0.900.
0.913
200,000..
200,00 0 .
200,000.
- 1 1
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Federal National Mtg Assn
-Ficb
VINISP
2/7/2014
- -
5/23/2017
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-
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0.885.
1,460,000:
1,469,928
1,467
.989
31771CS97
_ strip
CASTLE
12/9/2014
6/6/2017
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187
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1.065
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-
1,023,179
-
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,
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Toyota CP
CASTLE
9/20/2616
6/ 12/2017
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1.239.
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2,980,7 10.
2,980 700
46125ILRD6
JPMorgan Chase - Corporate N
CASTLE
6/1012016
6/14/2017
195 A+
Aa3
1.256
1.220
1,000,000
1,091,410
1,900,000,
929903DT6
Wells Fargo Corporate Note
CASTLE
11/23/2015
6/15/2017
196.A+
365 AA+
5.750
1.320
2,000,000.
2,045,920,
2,047,092,
26270cYZ2
Bonneville Power Administratio
CASTLE
4j24/2014
7/1/2017
212 AA-
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Aal
1.197
1.171
670,000
670,717
670,102
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Southern CA Public Power Autho
:CAST - LE
6/ - 17 /2 1 014
7/1/2017
212 AA-
372
1.145
1.180 _
1,600,600
1,000,370,
- , -
999,798
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Federal Home Loan Mtq Corp
'MBS
5/29/2015
7/14/2017
M
Aaa
0.750
0.787
1,000,000
1,000,240
999,773- -
005158VE7
Ada County SD
Pi
6/1/2015
8/15/2017
257 AA+
Aal
3,000,
0.930,
1,000,000.
1,014,170
1,014,418
675371AT5
Oceanside California Pension
?J
5/20/2016,
8/15/2017
257 AA
1.806
1.000
500,000.
502,230
502,817'
3130A62§5
Federal Home Loan Bank
CASTLE
7/24/2015.
8/28/2017.
270:
Aaa
0.750
0.858,
1,000,000
999,500
999,207
912828TM2
U.S. treasury
-CASTLE
2/16/2016
6/31/2017.
273 AAA
-
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0.6251
1.061
1,600,000
998,750.
996,799_ - -
912828T M2
U.S. Treasury
CASTLE
2/19/2015
8/31/2017
273 AAA
Aaa
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0.920
1,000,000
998,750
997,830
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Wells Fargo Corporate Note
DA DAV
3/8/2016
9/8/2017
281 A
A2
1.400
1.450
461,000
460,617
460,825
313383JB8
Home Loan Bank
�VINISP
12/26/2013.
9/27/2017_
300AA+
Aaa
1.000.
1.250,
1,000,000
1,001,430.
997,997
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-Federal
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-
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'CASTLE
9/10/2015
6/30/2017
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10/6/2617
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12/10/2014
11/30/2017.
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1.267.
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1,981,520.
1,975,626
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Hermiston OR
DA DAV
9/21/2016
9/2812018
365 AA-
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2.000
0.901
590,000
593,876
596,4216-
494751DH0
King County Washington FPD
Pi
12/15/2015
12/1/2017
365 AA+
Aaa
1.220
1.218
230,000
230,315
230,000
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General Electric - Corporate N
CASTLE
9/6/2016
12/6/2017
370 AA+
Al
5.250
1.050
1,000,000
1,040,600
1,042,178
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Lewis & Clark Bank
6j6j2016
12/8/2017*
372
1.000
1.000
240,000
240,000
240,000
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'Tennessee Valley Authority
-
CASTLE
11/21/2014
- -
12/15/M17
1 - 1
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1,059,000
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_ 3/5/20 15,
1/12/2018
.
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1.490.
2,000,000,
1,999,280
2,002,385
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Wells Fargo Corporate Note
:CASTLE
1/29/2016
1/22/N18
417
Aa2
1.650
1,580
1,000,000
1,000,930
1,000,784,
92976WBH8
Wachovia Corp
CASTLE
2/26/2016
2/1/2018
427.A
A2
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1.690
1,000,000,
1,045,460.
1,046,399
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FICO Strip
- CASTLE - -
-
2/24/2015
, , ,
2/8/2018
434
1
1.252
1.318.
1,260,000,
1,242,902.
1,240,975
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FICb Strip
C ASTLE
2/25/2015 .
2/8!2018
43 4,
Aa2
1.257.
1.323.
740,000.
729,958
728,782
3130A771_3
Federal Home Loan Bank
CASTLE
2/16/2016
2116M18
442, AA+
Aaa
1.000
1.000 .
3,000,000
2,986,890
3,000,000 2/16/2017
3134G8M71
Federal - Home Loan Mtg Corp
CASTLE
2/26/2016-
2/26W8
452 �AA,
Aa3
1.050�
1.050
3,000,000.
2,991,240,
3,000,000 2/26/2017
66050TLY6
Bank of America - Corporate
'bank
'CASTLE
5/14/2015
3d6/2018'
480-A
-Al
1.650*
1.570*
2,000,000
250,983
2,002,062
06056TLY6
of America - Corporate
CASTLE
5/21/2015
3/26/2018
480_A
Al
1.650.
1.540
1,000,000.
1,000,050.
1,001,412,
06650TLY6
Bank of America - Corporate
CASTLE
5/27/20113
3!26/2618
480 A
Al
1.650
'
1.620
1,000,000
1,600,050
1,000,382
68667VG66
Oregon State Lottery
DA DAV
6/12/20 15
4M2018'
486 AAA
AA2
5.600
1 12
610,000.
640,805
640,975
68607VA96
Oregon State Lottery
DA DAV
6/13/2016
4/1/2018
486 AAA
AA2
1.353
0.970
200,000
200,764
201,009
Berkshire Hathaway Inc CASTLE 9/4/2015 5/15/2018 530 AA+ ,,Aa2 5.400 1.590 1,107,000', 1,167
98385XAP1
XTO Energy Inc
CASTLE
8/4/2015
6/1512018
561 AAA
Aaa
5.500
1.500
1,000,000
1,058,840
1,060,021 -
904121 NCO
School District
12/1/2015 10/31/2018
5/7/2015_
6/15/2018
561 AA+
1.430,
1.430
750,000
750,338
750,000.
113064AE0
-Umatilla
Chevron Corp
_Pj
CASTLE
4/15/2016,
6/24/2018.
-
570 AA-
Aa2
1.718
1.191
2,000,000
2,005,840
2,016,212 5/24/2018
11/3/2016 12/27/2018
- *
:Chevron Corp
CASTLE
0.984
6/24/2018
570 AA-
Aa2
1.718
1.259
1,000,000.
1,002,920
1,007,040.
939307HF4
Hillsboro SID Pension Bonds
Pi
.10/11/2016
3/30/2015
6/30/2018
576
Aa3
1.732
1.650
985,000
990,053
986,231
938429M46
Washington County SID Municipal
PJ
9/6/2016.
6/30/2018,
576
Aa3
1.585.
0.999.
250,000�
250,983
252,284,
86059EMT8
Tennessee Valley Authority
DAV
2122/2016,
7/15/2018_
591
-Federal National M - tq Assn
1.021
1.065 - 1
500,000
489,145
0.875
313KGNU5
Federal Farm Credit Bank
_,DA
CASTLE
8/1/2016
7/27/2018
603 AA+
Aaa
0.960
0 966
1,600,000
994,416
1.000,000 712712017
313466067
'Federal Home Loan Mtg Corp
CASTLE
7/27/2016.
7/27/2018�
603
Aaa
1.050
1,050
3,000,000'..
2,991,690.
3,000,000' 1/2712017
3134GAKF0
'Federal Home Loan Mtg Corp
CASTLE
10/1812016
9/12/2018
_AA+
650 AA+
Aaa
1110
1.110
2,994,900
3,000,000. 12/12/2016
3134G8UN7
Home Loan Mtg Corp
CASTLE
3/30/2016
9/2812018
666AA+
Aaa
1,200
1.200.
_3,000,000;
2,000,000'
_
2,000,000. 12/28/2016
3134G9YA9
-.Federal
Federal Home Loan Mtg Corp
CASTLE
6/28/2016
9/28/2018
666 AA+
-
Aaa
1.010
1.000
2,520,000.
2,500,898 _
2,520,085. 12/28/2016
31346ANb3
'Federal Home Loan Mtq Corp
'CASTLE
9/280016
9/28/2018
666 AA+
Aaa
1.050,
1.050
4,000,000
3,975,480
4,000,000 3/28/2017
89236TAY1
Toyota Mtr Cred - Corp N
CASTLE
1/5/2016 10/24/2018
692 AA-
Aa3
2.000,
1.770
-1,22-3-,
784,000
788,876
787,317
912828wb8
;U.S. Treasury
CASTLE
12/1/2015 10/31/2018
699
10/9/2019
llaO_
1,000,000
1,002,580
1,000,513
4M42KX2
Hermiston bl�
DA DAV
9/21/2016 12/1/2018
730 AA-
8/8/2016
3.000
1.001
605,000
622,007
628,870
31771 A 1
FICO Strip
CASTLE
-
11/3/2016 12/27/2018
- *
756
t
+
0.984
1.025
1,000,000.
974,080
979,335
912828A75
U.S. Treasury
CASTLE
618/2015 12/31/2018
760 AAA
Aaa
1.500
1.324.
1,000,000
1,007,270
1,003,557
250351FJ7
Deschutes County Ore Sch Dist
PJ
8/16/2016 6/15/2019
926
AA1
1.360
1.360
245,000
242,109
245,000
3137EAB1
Federal Home Loan Mtg Corp
CASTLE
7/20/2016 7/19/2019
960 AA+
Aaa
0.875
0.957
1,000,000
986,860.
997,874,
3135GOW3
-Federal National M - tq Assn
CASTLE
8/18/2016-
74 AA+
Aaa
0.875
1.000
1,000,000
986,390
996,712:
2C5
'Federal National Mtg Assn
CASTILE
12/4/2015
10/9/2019
1042 AA-
1.891
2.031,
1,400,0001
1,323,374,
2C5
Federal National Mtg Assn
�CASTLE
3/170616
10/9/2019
1042 AA-
1.665,
1.774
600,dob'
568,962,
571,085,
2C5
Federal National Mtg Assn
CASTLE
8/8/2016
10/9/2019
1042: AA-
1.252
1.318
400,000
379,308
385,504
federal National n
A 4,
vj*�� gl
', 105 AA*
2 ,
APPMR,
11,
1AT 1,98017
0
-62
U.S. Treasury
CASTLE
10/1112016
10/31/2019
1064 AAA
Aaa
1.500�
2,000,000
2,006,180.
2,028,180
wo
Microsoft Corp
CASTLE
8/8/2016
2112/2020.
1168: AAA
Aaa
1.850
_1.008
1.298
1,000,000
1,000,330
1,6W,210 1112120,
)H9
Oregon School Boards Assoc
DA DAV
11/2/2015,
6/30/2020
1307 AA
Aa2
5.373
2.050
875,000:
972,851.
973,787.
jH9
Oregon School Boards Assoc
CASTLE
6/24/2016
6/30/2020
1307[AA
1Aa2
5.373
1.576
500,000
555,915
565,729
'Local Govt Investment Pool 1.030 1.030
;Bank of the Cascades
1.030 _1.030
Memorandum
Date: December 13, 2016
To: Board of County Commissioners
Tom Anderson, County Administrator
From: Wayne Lowry, Finance Director �,/
RE: Monthly Financial Reports
Attached please find November 2016 financial reports for the following funds: General
(001), Community Justice — Juvenile (230), Sheriff s (255, 701, 702), Health
Services (274), Community Development (295), Road (325), Community Justice —
Adult (355), Solid Waste (610), Insurance Fund (670), 9 -1 -1 (705), Health Benefits
Trust (675), Fair & Expo Center (618), and Justice Court (123), Transient Room
Tax (160, 170).
The projected information has been reviewed and updated, where appropriate, by the
respective departments.
Cc: All Department Heads
GENERALFUND
Statement of Financial Operating Data
Year to Date Juiy '
2016 through November
30, 2016 (41.7% of the
FY 2016 1 year) FY 2017
Revenues
Actual
Actual
Budget
Budget
Projected
Variance
Property Taxes - Current
24,561,964
23,225,781
90%
a)
25,749,791
25,749,791 -
Property Taxes - Prior
486,113
234,943
47%
500,000
500,000 -
Other General Revenues
2,443,495
1,452,293
59%
b)
2,450,622
2,450,622 -
Assessor
875,075
463,900
55%
c)
849,349
849,349 -
County Clerk
1,721,618
797,543
44%
1,810,837
1,810,837 -
BOPTA
12,413
7,057
57%
c)
12,350
12,350 -
District Attorney
194,675
75,671
40%
188,400
188,400 -
Tax Office
212,618
109,688
54%
c)
204,730
204,730 -
Veterans
98,161
24,540
25%
97,400
97,400 -
Property Management
75,000
6,250
7%
94,500
94,500 -
Total Revenues
30,681,131
26,397,667
83%
31,957,979
31,957,979 -
Expenditures
Assessor
3,857,613
1,641,151
39%
4,187,123
4,187,123 -
County Clerk
1,447,322
658,966
32%
2,043,672
2,043,672 -
BOPTA
61,911
28,231
41%
68,890
68,890 -
District Attorney
5,830,655
2,462,592
38%
6,495,527
6,495,527 -
Tax Office
751,319
347,984
43%
812,314
812,314 -
Veterans
333,745
171,362
41%
422,673
422,673 -
Property Management
288,776
112,440
37%
303,213
303,213 -
Non- Departmental
1,161,328
411,418
32%
1,273,153
1,273,153 -
Total Expenditures
13,732,670
5,834,144
37%
15,606,565
15,606,565 -
Transfers Out
15,520,033
8,323,396
47%
17,865,428
17,865,428 -
Total Exp & Transfers
29,252,703
14,157,540
42%
33,471,993
33,471,993 -
Change in Fund Balance
1,428,428
12,240,127
(1,514,014)
(1,514,014) -
Beginning Fund Balance
9,788,945
11,217,374
108%
10,411,770
11,217,374 805,604
Ending Fund Balance
$ 11,217,374
$ 23,457,501
$ 8,897,756
$ 9,703,360 $ 805,604
a) Current year taxes received beginning in October
b) Includes annual PILT Grant - $500,000
c) Includes A & T Grant. Received quarterly - YTD includes 1st and 2nd quarters
Page 1
Revenues
OYA Basic & Diversion
ODE Juvenile Crime Prev
Leases
Inmate /Prisoner Housing
DOC Unif Crime Fee /HB2712
Food Subsidy
Gen Fund -Crime Prevention
Interest on Investments
OJD Court Fac /Sec SB 1065
Contract Payments
Case Supervision Fee
Miscellaneous
Total Revenues
Expenditures
Personnel Services
Materials and Services
Transfers Out -Veh Reserve
Total Expenditures
Revenues less Expenditures
Transfers In- General Fund
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
COMM JUSTICE-JUVENILE
Statement of Financial Operating Data
413,233
Year to Date July 1, 2016
0%
through November 30,
FY 2016
2016 (41.7% of the year)
(26,508)
88,030
0o
Actual
Actual
Budget
413,233
-
0%
a)
386,725
360,217
(26,508)
88,030
20,104
22%
a)
91,379
94,728
3,349
33,759
29,362
60%
b)
48,840
83,750
34,910
59,100
21,750
40%
c)
55,000
50,000
(5,000)
36,090
18,022
49%
d)
36,658
40,000
3,342
23,811
5,704
29%
20,000
20,000
-
20,000
5,000
25%
d)
20,000
20,000
-
13,147
6,886
86%
e)
8,000
15,000
7,000
22,661
7,728
45%
e)
17,000
20,000
3,000
8,870
4,769
68%
e)
7,000
9,000
2,000
6,347
2,440
41%
6,000
6,000
-
42,490
1,222
122,986
129%
18%
e)
950
697,552
1,400
720,095
450
22,543
767,538
4,947,639
2,057,471
40%
5,186,945
5,186,945
-
1,172,705
452,975
36%
1,273,154
1,273,154
-
3,660
11,000
2,521,446
25%
39%
44,000
6,504,099
44,000
6,504,099
-
-
6,124,004
(5,356,466)' (2,398,460)
5,464,591 2,276,915
108,125 (121,545)
1,307,249 1,415,374
$ 1,415,374 $ 1,293,829
(5,806,547)
(5,784,004)
22,543
42% 5,464,591
5,464,591
(341,956)
(319,413)
22,543
118% 1,200,000
1,415,374
215,374
$ 858,044
$ 1,095,961 $
237,917
a) Biennial allocation; reimbursements received quarterly. Projections changed due to FY 16 expenditures of the biennial
award. OYA Basic /Diversion 1st Qtr payment received, $79,351, received in December
b) Additional detention space leased (beginning 9/26/16)
c) Projection decreased due to lower than expected revenue received YTD from other counties' use of detention
d) Quarterly payment
e) Increased projection due to revenue received YTD
Page 2
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Deschutes County - Sheriffs Office
Appropriations and Expenditures by Department and Category
Page 4
Year to Date July 1, 2016
through November 30, 2016
41.7% of the ear
Category %
Year to Date
�--
Budget
Actual
% of Budget
Budget I
Actual
Appropriations /Expenditures by Category
Personnel
30,550,697
12,103,569
40%
78%
81%
Materials & Services
6,852,234
2,322,996
34%
18%
16%
Capital Outlay
1,278,292
363,458
28%
3%
2%
Transfers Out
273,291
77,995
29%
1%
1%
Total Appropriations /Expendiutres
38,954,514
14,868,018
38%
100%
100%
Projection
Variance
Sheriffs Services
Personnel
1,500,098
548,248
37%
1,375,511
124,587
Materials & Services
1,474,099
657,883
45%
1,547,976
(73,877)
Capital Outlay
76,530
12,507
16%
45,580
30,950
Total Sheriffs Services
3,050,727
1,218,638
40%
2,969,067
81,660
Civil /Special Units
Personnel
1,053,721
429,698
41%
1,023,307
30,414
Materials & Services
122,080
23,704
19%
122,824
744
Total Civil /Special Units
1,175,801
453,402
39%
1,146,131
29,670
Automotive /Communications
Personnel
497,557
203,262
41%
503,110
(5,553)
Materials & Services
1,505,187
305,455
20%
1,236,936
268,251
Capital Outlay
50,952
50,225
99%
77,826
26,874
Total Automotive /Communications
2,053,696
558,943
27%
1,817,872
235,824
Detective
Personnel
1,568,895
658,877
42%
1,597,971
(29,076)
Materials & Services
180,966
88,006
49%
178,633
2,333
Capital Outlay
43,500
28,357
65%
38,357
5,143
Total Detective
1,793,361
775,240
43%
1,814,961
2( 1,600►
Patrol
Personnel
7,967,602
3,216,903
40%
7,967,602
Materials & Services
589,723
211,924
36%
585,600
4,123
Capital Outlay
442,000
234,682
53%
397,209
44,791
Total Patrol
8,999,325
3,663,509
41%
8,950,411
48,914
Records
Personnel
641,179
252,276
39%
578,563
62,616
Materials & Services
132,233
22,294
17%
132,403
(170)
Total Records
773,412
274,570
36%
710,966
62,446
Adult Jail
Personnel
14,185,302
5,550,576
39%
14,051,826
133,476
Materials & Services
2,242,683
797,439
36%
2,254,939
(12,256)
Capital Outlay
536,310
6,875
1%
557,895
(21,585)
Transfer Out
273,291
77,995
29%
273,291
-
Total Adult Jail
17,237,586
6,432,885
37%
17,137,951
99,635
Court Security
Personnel
366,398
102,796
28%
366,398
-
Materials & Services
21,480
7,374
34%
21,480
Total Court Security
387,878
110,170
28%
387,878
Emergency Services
Personnel
256,878
71,579
28%
200,555
56,323
Materials & Services
26,263
10,818
41%
45,653
1( 9,390)
Total Emergency Services
283,141
82,396
29%
246,208
36,933
Special Services
Personnel
1,252,628
536,797
43%
1,252,628
Materials & Services
195,739
45,232
23%
198,899
(3,160)
Capital Outlay
129,000
37,687
29%
159,141
3( 0,141)
Total Special Services
1,577,367
619,715
39%
1,610,668
3( 3,301)
Training
Personnel
455,746
192,301
42%
455,746
Materials & Services
148,287
66,193
45%
183,565
3( 5,278)
Total Training
604,033
258,493
43%
639,311
35,278
Other Law Enforcement Services
Personnel
804,693
340,257
42%
859,117
(54,424)
Materials & Services
100,648
39,653
39%
100,648
-
Total Other Law Enforcement
905,341
379,910
42%
959,765
54,424
Non - Departmental
Materials & Services
112,846
47,020
42%
112,846
-
Total Non - Departmental
112,846
47,020
42%
112,846
Page 4
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Revenues
State Grants
OHP Capitation
Administrative Fee
Environmental Health Fees
State - OMAP
Federal Grants
Patient Fees
Local Grants
Title 19
State Shared - Family Planning
State Miscellaneous
Liquor Revenue
Divorce Filing Fees
Interfund Contract -Gen Fund
Vital Records
Interest on Investments
Other
Total Revenues
Expenditures
Personnel Services
Materials and Services
Capital Outlay
Transfers Out
Total Expenditures
Revenues less Expenditures
Transfers In- General Fund
Transfers In -Other
Total Transfers In
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
Health Services
Statement of Financial Operating Data
FY 2017
Budget Projected Variance
11,940,592
Year to Date July 1,
38%
2016 through November
11,201,551
30, 2016 (41.7% of the
FY 2016
year)
3,547,390
30%
% Of
Actual
Actual
Budget
FY 2017
Budget Projected Variance
11,940,592
4,213,858
38%
a)
11,201,551
11,233,374
31,823
11,756,788
3,547,390
30%
11,941,755
11,941,755
-
920,156
-
0%
1,143,411
1,143,411
-
878,929
255,393
28%
915,350
915,350
-
1,116,399
499,748
53%
945,650
945,650
-
676,462
-
0%
683,417
683,417
-
350,727
142,839
36%
397,225
397,225
-
605,656
289,579
28%
b)
1,044,581
757,370
(287,211)
129,514
5,406
2%
253,461
253,461
-
226,258
60,901
30%
200,000
200,000
-
211,627
6,538
4%
172,000
172,000
-
151,973
42,551
28%
151,000
151,000
-
131,689
157,603
120%
c)
131,689
157,603
25,914
-
-
0%
127,000
127,000
-
194,785
101,985
58%
175,000
175,000
-
61,273
38,687
70%
55,000
95,000
40,000
365,510
409,822
9,772,299
111%
33%
367,888
29,905,978
409,822
29,758,438
41,934
(147,540)
29,718,339
22,769,593
9,832,572
39%
b)
25,073,010
25,021,621
51,389
9,402,751
3,212,949
29%
11,188,656
11,188,656
-
213,459
15,723
N/A
-
15,723
(15,723)
445,740
111,435
13,1721678
3,400,380)
1,951,750
25%
36%
42%
445,740
36,707,406
(6,801,428)
4,684,193
445,740
36,671,740
(6,913,302)
4,684,193
-
35,666
(111,874)
-
32,831,544
(3,113,205)
4,408,227
227,587
-
1,951,750
(1,448,630)
N/A
42%
-
4,684,193
(2,117,235)
-
4,684,193
(2,229,109)
-
-
(111,874)
4,635,814
1,522,609
6,165,600
7,688,209
$ 6,239,580
132%
$
5,827,329
3,710,094
7,688,209
5,459,100
1,860,880
$1,749,006
$ 7,688,209
Information on new FY 2017 resources not available during budget preparation:
a) PREP Grant from Oregon Health Authority
b) COHC Perinatal Central Oregon Continuum Initiative for $361,192
c) Received annually
Page 6
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
Revenues
Year to Date July 1,
Out: CDD Reserve Funds (1,037,652 )
2016 through
Admin- Operations
November 30, 2016
FY 2016
(41.7% of the year)
Admin -GIS
877
% of
Actual
Actual
Budget
Revenues
- N/A
Out: CDD Reserve Funds (1,037,652 )
- 0%
Admin- Operations
86,401
41,569
51%
Admin -GIS
877
55
6%
Admin -Code Enforcement
349,648
197,838
45%
Building Safety
2,435,823
1,283,221
1
49%
Electrical
572,160
356,729
57%
Contract Services
536,646
-
0% a)
Env Health -On Site Prog
671,414
289,283
48%
Planning- Current
1,325,662
630,492
47%
Planning -Long Range
686,012
295,197
45%
Total Revenues
6,664,642
1 3,094,385
45%
Expenditures
- N/A
Out: CDD Reserve Funds (1,037,652 )
- 0%
Admin- Operations
1,621,971
1,073,404
59%
Admin -GIS
134,450
55,438
39%
Admin -Code Enforcement
306,588
151,840
35%
Building Safety
836,425
500,845
34%
Electrical
295,001
125,137
40%
Contract Services
328,534
-
N/A a)
Env Health -On Site Pgm
346,978
147,030
33%
Planning- Current
998,174
438,086
37%
Planning -Long Range
506,993
169,577
37%
Transfers Out (D /S Fund)
163,940
-
N/A
Total Expenditures
5,539,054
2,661,357
43%
Revenues less Expenditures
1,125,588
433,028
452,653
Transfers In /Out
In: General Fund - UR Planning 90,783
- N/A
Out: CDD Reserve Funds (1,037,652 )
- 0%
Net Transfers In /Out 946,869)
1
- 0%
Change in Fund Balance 178,719
433,028
Beginning Fund Balance 2,151,773
2,330,492 148%
Ending Fund Balance $ 2,330,492 1
$ 2,763,521
81,551
86,626
5,075
1,000
300
(700)
436,000
436,000
-
2,600,000
2,813,738
213,738
622,500
678,210
55,710
502,500
-
(502,500)
598,750
597,250
(1,500)
1,343,350
1,343,400
50
656,500
634,961
(21,539)
6,842,151
6,590,485
(251,666)
1,818,730
1,825,343
(6,613)
143,702
143,702
-
427,837
382,384
45,453
1,453,625
1,382,463
71,162
313,684
320,301
(6,617)
444,755
414,721
30,034
1,175,469
1,112,836
62,633
452,653
422,653
30,000
6,230,455 6,004,403 226,052
611,696 586,082 (25,614)
1,381,600) (1,381,600)
(1,381,600) (1,381,600) -
(769,904) (795,518) (25,614)
1,578,206 2,330,492 752,286
$ 808,302 $ 1,534,974 $ 726,672
a) City of Redmond contract cancelled. Services for City of Sisters are reported in the County's Building Safety
and Electrical Divisions
Page 7
ROAD
Statement of Financial Operating Data
FY 2016
Expenditures
Actual
Revenues
5,668,320
Motor Vehicle Revenue
12,487,163
Federal - PILT Payment
1,203,216
Other Inter -fund Services
1,132,400
Cities- Bend /Red /Sis /La Pine
728,980
State Miscellaneous
603,572
Forest Receipts
1,067,643
Sale of Equip & Material
345,190
Mineral Lease Royalties
135,663
Assessment Payments (P &I)
109,142
Interest on Investments
123,836
Miscellaneous
402,358
Total Revenues
18,339,163
Expenditures
12,470,647 -
Personnel Services
5,668,320
Materials and Services
8,658,040
Capital Outlay
1,605,077
Transfers Out
600,000
Total Expenditures
16,531,437
Revenues less Expenditures
1,807,727
Payment from Solid Waste
326,539
Trans In - Transp SDC
1,000,000
Total Transfers In
1,326,539
Change in Fund Balance
3,134,266
Beginning Fund Balance
11,706,673
Ending Fund Balance
$ 14,840,939
a) PILT Grant received in July
Year to Date July 1, 2016
through November 30, 2016
(41.7% of the year)
Actual
5,568,608
1,323,365
100,097
87,420
593,969
174,812
14,362
41,140
41,718
18,856
7,964,347
2,388,321
3,018,269
8,067,643
13,474,233
(5,509,886)
90,613
90,613
(5,419,273)
14,840,939
% of Bud
45%
106% a)
10%
10%
100%
0%
55%
8%
41%
104%
45%
46%
FY 2017
Variance
12,470,647
12,470,647 -
1,250,000
1,323,365 73,365
977,400
977,400 -
847,000
847,000 -
593,969
593,969 -
400,000
400,000 -
316,200
316,200 -
175,000
175,000 -
100,000
100,000 -
40,000
110,000 70,000
42,070
42,070 -
17, 212, 286
17, 355, 651 143,366
39%
6,106,592
6,106,592 -
24%
12,582,412
12,582,412 -
0%
273,000
273,000 -
89%
9,067,643
9,067,643 -
48% ,
28,029,647
28,029,647 -
Page 8
(10,817,361)
(10,673,996)
143,365
25%
362,453
362,453
-
N/A
-
-
25%
362,453
362,453
-
(10,454,908)
(10,311,543)
143,365
118%
12,549,601
14,840,939
2,291,338
$ 2,094,693
$ 4,529,396 $
2,434,703
Page 8
ADULT PAROLE & PROBATION
Statement of Financial Operating Data
FY 2017
Variance
Revenues
Year to Date July 1,
1,758,705
2016 through
h) 4,407,793
November 30, 2016
FY 2016
(41.7% of the year)
DOC Grant in Aid SB 1145
3,650,200
% of
Actual
Actual
Bud et
FY 2017
Variance
Revenues
3,770,605
1,758,705
40%
h) 4,407,793
4,372,000
35,793
Materials and Services
DOC Grant in Aid SB 1145
3,650,200
1,825,084
50%
a)
3,650,168
3,650,168
-
CJC Justice Reinvestment
845,836
845,836
100%
b)
845,836
845,836
-
DOC Measure 57
234,316
240,315
103%
c)
234,316
240,315
5,999
Electronic Monitoring Fee
175,399
55,901
28%
d)
200,000
175,000
(25,000)
Probation Superv. Fees
216,170
83,403
40%
187,995
210,000
210,000
-
DOC- Family Sentence Alt
110,797
110,797
100%
b)
110,796
110,796
-
Interfund - Sheriff
50,000
20,835
42%
1,162,000
50,000
50,000
-
Gen Fund /Crime Prevention
50,000
12,500
25%
e)
50,000
50,000
-
DOJ /Arrest Grant
46,736
-
0%
e)
46,736
46,736
-
Alternate Incarceration
19,492
7,859
39%
f)
20,035
20,035
-
State Subsidy
16,317
8,183
52%
f)
15,610
15,610
-
Interest on Investments
15,022
11,970
171%
g)
7,000
20,000
13,000
Probation Work Crew Fees
9,531
3,849
64%
6,000
6,000
-
State Miscellaneous
11,623
-
0%
4,300
4,300
-
Miscellaneous
842
350
70%
500
500
-
Total Revenues
5,452,282
3,226,882
59%
5,451,297
5,445,296
(6,001)
Expenditures
Personnel Services
3,770,605
1,758,705
40%
h) 4,407,793
4,372,000
35,793
Materials and Services
1,489,673
616,491
36%
1,721,927
1,721,927
-
Transfer to Veh Maint
41,472
5,500
25%
22,000
22,000
Capital Outlay
-
-
0%
10,000
10,000
-
Total Expenditures
5,301,750
2,380,697
39%
6,161,720
6,125,927
35,793
Revenues less Expenditures
150,532
846,186
(710,423)
(680,631)
29,792
Transfers In- General Fund
451,189
187,995
42%
451,189
451,189
-
Change in Fund Balance
601,721
1,034,181
(259,234)
(229,442)
29,792
Beginning Fund Balance
863,649
1,465,370
126%
1,162,000
1,465,370
303,370
Ending Fund Balance
$ 1,465,370
$ 2,499,551
$ 902,766
$ 1,235,928
$ 333,162
a) Quarterly payments based on biennial allocation
b) Annual payment based on biennial allocation
c) Received a small grant in addition to biennial allocation
d) Decreased projection due to less fee revenue than budgeted
e) Quarterly reimbursement. First quarter reimbursement request submitted October 13. Awaiting payment
f) Reimbursed based on actual offender expenses. Projection will be updated as necessary
g) Increased projection due to YTD revenue received
h) Decreased projection due to YTD and anticipated staff vacancies Page 9
SOLID WASTE
Statement of Financial Operating Data
rear to uate juiy 1,
2016 through
November 30, 2016
FY 2016 1 (41.7% of the year)
Operating Expenditures
Personnel Services
Actual
Operating Revenues
3,832,421
Franchise Disposal Fees
4,964,159
Private Disposal Fees
1,869,094
Commercial Disp. Fees
1,446,733
Franchise 3% Fees
238,665
Yard Debris
178,658
Recyclables
18,238
Equip & Material
16,490
Special Waste
21,806
Interest
24,335
Leases
10,801
Miscellaneous
42,543
Total Operating Revenues
8,831,521
Operating Expenditures
Personnel Services
1,967,190
Materials and Services
3,832,421
Debt Service
911,224
Capital Outlay
74,313
Total Operating Expenditures
6,785,148
Operating Rev less Exp
2,046,372
Transfers Out
SW Capital & Equipment Reserve 1,400,000
Total Transfers Out 1,400,000
Change in Fund Balance 646,372
Beginning Fund Balance 1,163,893
Ending Fund Balance $ 1,810,265
45%
5,195,799
5,195,799 -
$
a) Fee due in April 2017
b) Semi - annual payments (November and May)
c) Several capital purchases are in process
d) Transfers will be made in December & June
% of
Actual Budqe
2,351,924
45%
5,195,799
5,195,799 -
894,284
50%
1,787,980
1,787,980 -
728,706
49%
1,473,817
1,473,817 -
19,505
8% a)
230,000
230,000 -
87,941
61%
145,000
145,000 -
7,110
47%
15,000
15,000 -
10,187
N/A
-
10,187 10,187
15,652
63%
25,000
25,000 -
12,134
67%
18,000
25,000 7,000
4,500
42%
10,801
10,801 -
27,891
86%
32,500
32,500 -
4,159,833
47%
8,933,897
8,951,084 17,187
881,532
42%
2,120,146
2,120,146 -
1,509,693
34 %
4,395,018
4,395,018 -
312,735
34% b)
930,944
930,944 -
19,805
13% c)
158,000
158,000 -
2,723,765
36%
7,604,108
7,604,108 -
1,436,068
1,329,789
1,346,976 17,187
0% d) 1,375,000 1,375,000
- 0% 1,375,000
1,375,000 -
1,436,068 (45,211)
(28,024) 17,187
1,810,265 302% 600,000
1,810,265 1,210,265
3,246,333 $ 554,789
$ 1,782,241 $ 1,227,452
Page 10
RISK MANAGEMENT
Statement of Financial Operating Data
Direct Insurance Costs:
GENERAL LIABILITY
Settlement / Benefit
205,873
. tea..,. _.« V-.r .,
2016 through
Defense
36,380
16,176
November 30, 2016
Professional Service
6,304
FY 2016
(41.7% of the
year)
FY 2017
Insurance
198,516
332,833
of
Actual
Actual
Budget
Bud et
Pro'ected Variance
Revenues
Miscellaneous
98
94
Inter -fund Charges:
Repair / Replacement
29,876
2,564
General Liability
859,198
388,065
42%
931,319
931,319 -
Property Damage
394,092
162,130
42%
389,101
389,101 -
Vehicle
179,850
82,165
42%
197,155
197,155 -
Workers' Compensation
1,140,241
507,065
42%
1,216,966
1,216,966 -
Unemployment
335,660
114,235
42%
273,824
273,824 -
Claims Reimb -Gen Liab /Property
71,559
5,711
29%
20,000
20,000 -
Process Fee - Events /Parades
1,595
405
23%
1,800
1,800 -
Miscellaneous
0
-
0%
105
105 -
Skid Car Training
30,240
7,740
24%
32,000
32,000 -
Transfer In -Fund 340
95,000
-
N/A
-
- -
Interest on Investments
39,075
22,406
56%
40,000
50,000 10,000
TOTAL REVENUES
3,146,510
1,289,921
42%
3,102,270
3,112,270 10,000
Direct Insurance Costs:
GENERAL LIABILITY
Settlement / Benefit
205,873
7,437
Defense
36,380
16,176
Professional Service
6,304
5,000
Insurance
198,516
332,833
Loss Prevention
5,049
-
Miscellaneous
98
94
Repair / Replacement
29,876
2,564
Total General Liability
482,096
364,104
47%
780,000
1,300,000
(520,000)
PROPERTY DAMAGE
Settlement / Benefit
48,500
-
Insurance
166,978
-
Repair / Replacement
23,145
18,778
Total Property Damage
190,123
18,778
9%
215,000
204,000
11,000
VEHICLE
Professional Service
-
781
Insurance
-
5,101
Loss Prevention
21,097
7,209
Repair / Replacement
141,853
34,581
Total Vehicle
162,949
47,672
48%
100,000
120,000
(20,000)
WORKERS' COMPENSATION
Settlement / Benefit
381,919
154,718
Professional Service
7,450
5,000
Insurance
139,185
129,734
Loss Prevention
45,289
25,007
Miscellaneous
41,895
13,904
Total Workers' Compensation
615,738
328,364
36%
900,000
880,000
20,000
UNEMPLOYMENT - Settlement/Benefits
81,487
12,013
8%
150,000
145,000
5,000
Total Direct Insurance Costs
1,580,894
770,931
36%
2,145,000
2,649,000
(504,000)
Insurance Administration:
Personnel Services
308,591
130,074
39%
337,106
337,106
-
Materials & Srvc, Capital Out. & Tranfs.
198,474
55,705
26%
212,799
212,799
-
Total Expenditures
2,087,958
956,710
36%
2,694,905
3,198,905
(504,000)
Change in Fund Balance
1,058,552
333,212
407,365
(86,635)
(494,000)
Beginning Fund Balance
3,869,719
4,928,271
123%
4,000,000
4,928,271
928,271
Ending Fund Balance
$ 4,928,271
$ 5,261,482
$ 4,407,365
$ 4,841,636 $
434,271
* Ending Fund Balance includes $2,900,000 restricted for Workers' Comp Loss Reserve Page 11
DC 9 -1 -1 (Funds 705 and 707)
Statement of Financial Operating Data
FY 2016
Expenditures
Personnel Services 5,066,537
Materials and Services 2,727,787
Capital Outlay 1,821,228
Total Expenditures 9,615,552
Transfer In - Fund 710 5,723,091
Revenues less Expenditures 5,568,379
Year to Date July 1, 2016
through November 30,
2016 (41.7% of the year)
Actual
6,804,012
64,978
20,022
210,153
252
32,078
2,156
21,107
37,160
75
39,252
7,231,244
2,333,716
1,139,681
2,653,118
6,126,516
1,104,729
% of
Budaet
92% a)
46%
3%
0%
27% b)
0%
97%
4%
8% b)
7% b)
N/A
91%
70%
7,430,701
Actual
Revenues
140,000 -
Property Taxes - Current
7,091,838
Property Taxes - Prior
139,516
State Reimbursement
52,851
State Grant
53,000 -
Telephone User Tax
825,758
Data Network Reimb.
51,399
Jefferson County
31,743
User Fee
56,776
Police RMS User Fees
314,631
Contract Payments
486,783
Miscellaneous
333,046
Interest
76,500
Total Revenues
9,460,840
Expenditures
Personnel Services 5,066,537
Materials and Services 2,727,787
Capital Outlay 1,821,228
Total Expenditures 9,615,552
Transfer In - Fund 710 5,723,091
Revenues less Expenditures 5,568,379
Year to Date July 1, 2016
through November 30,
2016 (41.7% of the year)
Actual
6,804,012
64,978
20,022
210,153
252
32,078
2,156
21,107
37,160
75
39,252
7,231,244
2,333,716
1,139,681
2,653,118
6,126,516
1,104,729
% of
Budaet
92% a)
46%
3%
0%
27% b)
0%
97%
4%
8% b)
7% b)
N/A
91%
70%
7,430,701
7,430,701 -
140,000
140,000 -
640,000
640,000 -
278,500
278,500
780,000
780,000 -
53,000
53,000 -
33,000
33,000 -
55,000
55,000 -
280,000
280,000 -
547,653
547,653 -
-
75 75
43,000
100,000 57,000
10,280,854 10,337,929 57,075
35% c) 6,658,661 6,258,661 400,000
38% 2,968,767 2,968,767 -
60% d) 4,450,000 4,450,000 -
44% 14,077,428 13,677,428 400,000
400,000 400,000 -
(3,396,574) (2,939,499) 457,075
Beginning Fund Balance 4,995,106 10,563,485 114% 9,290,627 10,563,485 1,272,858
Ending Fund Balance $10,563,485 1 $11,668,213 $ 5,894,053 $ 7,623,986 $ 1,729,933
a) Current year taxes received beginning in October
b) Quarterly payments or not yet invoiced
c) Projection based on unfilled positions July through November
d) Expenditures for the 9 -1 -1 phone, computer aided dispatch and radio system projects incurred in the 1st Qtr but are
expected to end within budget
Page 12
Health Benefits Fund
Statement of Financial Operating Data
FY 2016 FY 2017
July 1, 2016
through % of Approved FY 2017
Actual November 30, Budget Budget Projection $ Variance
2016 (42% of g g
Fiscal Year)
Revenues:
a)
Internal Premium Charges $ 15,745,144
$
Part-Time Employee Premium 8,000
N/A
Employee Monthly Co -Pay 900,225
-
COIC 2,103,195
3,489
Retiree / COBRA Co -Pay 1,147,682
a)
Prescription Rebates 66,573
863,514
Claims Reimbursements & Misc 314,287
44%
Interest 119,284
2,050,000
2,186,422
Total Revenues 20,404,390
Expenditures:
481,500
Materials & Services
1,208,893
Admin & Wellness
14%
Claims Paid - Medical 12,745,706
130,000
Claims Paid - Prescription 914,949
-
Claims Paid- Dental/Vision 1,927,875
-
Stop Loss Insurance Premium 358,991
150,000
State Assessments 119,231
55%
Administration Fee (EMBS) 487,091
115,000
Preferred Provider Fee 155,634
37,865
Other - Administration 201,166
905,000
Other - Wellness 152,033
21,582,895
330,202
Admin & Wellness 17,062,675
Deschutes On -site Clinic
-
Contracted Services 905,222
47,525
Medical Supplies 68,477
-
Other 31,690
1,037,525
1,037,525
Total DOC 1,005,389
Deschutes On -site Pharmacy
Contracted Services 350,144
Prescriptions 1,670,080
Other 21,002
Total Pharmacy 2,041,226
Total Expenditures 20,109,291
Change in Fund Balance 295,100
Beginning Fund Balance 14,207,523
$
Ending Fund Balance $ 14,502,622
7,036,547
1,454
359,798
911,009
507,426
18,225
82,361
63,694
8,980,513
5,664,179
387,287
761,506
151,969
191,372
42,231
92,755
66,700
7,357,998
287,694
6,185
13,885
307,764
104,567
285,643
13.788
910,752
14,502,622
15.413.375
% of Exp covered by Revenues 1 101.5/011 111.3%
a) Year to date annualized
b) Twenty -two weeks of actual plus prior thirty weeks with 6.5% increase
c) Year to date annualized
42%
a)
16,670,000
16,887,712
217,712
N/A
951,063
-
3,489
3,489
39%
a)
928,800
863,514
(65,286)
44%
a)
2,050,000
2,186,422
136,422
42%
481,500
1,208,893
1,208,893
-
14%
171,800
130,000
130,000
-
55%
-
150,000
150,000
-
55%
a)
115,000
152,865
37,865
42%
905,000
21,252,693
21,582,895
330,202
42% b)
13,463,599
12,703,906
759,693
40% b)
977,251
951,063
26,187
37% b)
2,059,150
2,033,410
25,740
36%
420,000
420,000
-
0%
225,000
225,000
-
40%
481,500
481,500
-
25%
171,800
171,800
-
50%
186,574
186,574
-
43%
156,350
156,350
-
41%
18,141,224
17,329,604
811,620
32%
905,000
905,000
-
7%
85,000
85,000
-
29%
47,525
47,525
-
30%
1,037,525
1,037,525
-
31%
339,200
339,200
-
17% c)
1,650,000
1,713,856
(63,856)
45%
30,374
30,374
-
20%
2,019,574
2,083,430
(63,856)
38%
21,198,323
20,450,559
747,764
54,370
1,132, 337
1,077,967
101%
14,327,000
14,502,622
175,622
$ 14,381,370 $
15,634,959 $
1,253,589
100.3%1
105.5%
Page 13
FAIR AND EXPO CENTER
Statement of Financial Operating Data
July 1, 2016 through November 30, 2016
Ending Fund Balance
FY 2017
Year to Date (42% of the
Budget
FY 2016
year)
$ 545,000
Actual
% of Budget
Actual
Operating Revenues
1,743
22,000
22,000
Events Revenues $
539,591
$ 161,653
29.7%
Storage
59,700
24,743
41.2%
Camping at F & E
19,475
100
0.5%
Horse Stall Rental
51,449
1,020
2.0%
Food & Beverage Activities, net
92,159
(7,530)
-7.1% a;
Annual County Fair (net)
283,000
300,000
99.1% b;
Interfund Contract
43,605
12,500
41.7% c)
Miscellaneous
7,384
6,699
75.3%
Total Operating Revenues
1,096,364
499,185
44.3%
Operating Expenditures, net of TRT:
1,382,663
1,357,491
25,172
General F & E Activities
30,000
-
110,000
Personnel Services
899,882
373,511
37.5%
TRT Grant
(124,842)
(69,687)
37.3%
Materials and Services
714,323
280,441
35.0%
TRT Grant
(95,265)
(55,186)
24.4%
Capital Outlay
-
-
0.0%
TRT Grant
-
-
0.0%
Total Operating Exp, net of TRT
1,394,098
529,080
38.3%
Other:
(2,878)
171,476
174,354
Park Acq /Dev (Fund 130)
30,000
7,500
25.0%
Rights & Signage
101,630
20,465
18.6%
Interest
1,587
506
63.2%
Total Other
133,217
28,471
20.2%
Results of Operations
(164,516)
(1,425)
Transfers In / Out
Transfer In- General Fund
300,000
104,165
41.7%
Transfer In -Room Tax - (Fund 160)
25,744
10,725
41.7%
Trans ln(OUt) -Fair & Expo Reserve
Total Transfers In
(62,740)
263,004
(55,000)
59,890
100.0%
27.1%
Non- Operating Rev & Exp
Debt Service
109,927
57,422
52.9%
Total Non - Operating Expenditures
109,927
57,422
52.9%
Change in Fund Balance
(11,440)
1,044
Beginning Fund Balance
58,723
47,283
120.4%
Ending Fund Balance
a) See "Food & Beverage Activities Schedule"
b) Revenues and Expenses for the annual County Fair are recorded in a separate fund and the available
net income is transferred to the Fair & Expo Center Fund
c) Reimbursement from RV Park for personnel expenditures recorded in F &E
Page 14
FY 2017
Budget
Projection
$ Variance
$ 545,000
$ 572,042
$ 27,042
60,000
61,743
1,743
22,000
22,000
-
52,000
50,000
(2,000)
106,015
99,441
(6,574)
302,814
423,000
120,186
30,000
30,000
-
8,900
11,101
2,201
1,126,729
1,269,327
142,598
995,217
976,323
18,894
(186,672)
(186,672)
-
800,712
765,548
35,164
(226,594)
(197,708)
(28,886)
255,000
255,000
-
(255,000)
(255,000)
-
1,382,663
1,357,491
25,172
30,000
30,000
-
110,000
110,465
465
800
968
168
140,800
141,433
633
(115,134)
53,268
168,402
250,000
250,000
-
25,744
25,744
-
(55,000)
(55,000)
-
220,744
220,744
-
108,488
102,536
5,952
108,488
102,536
5,952
(2,878)
171,476
174,354
39,277
47,283
8,006
a) See "Food & Beverage Activities Schedule"
b) Revenues and Expenses for the annual County Fair are recorded in a separate fund and the available
net income is transferred to the Fair & Expo Center Fund
c) Reimbursement from RV Park for personnel expenditures recorded in F &E
Page 14
Deschutes County
Fair and Expo Center
Food and Beverage Activity
July 1, 2016 through October 31, 2016
July I
August
I September I
October
I November
I Year to Date
Revenues $ 8,956
$ 5,133
$ 16,506
$ 22,871
$ 41,302
$ 94,768
Direct Costs
Beginning Inventory
24,921
25,417
27,773
26,515
25,580
24,921
Purchases
860
3,444
3,320
8,002
10,790
26,416
Ending Inventory
25,417
27,773
26,515
25,580)
24,195
24,195)
Cost of Food & Beverage
363
1,088
4,579
8,937
12,175
27,142
Event Expenses
200
864
1,182
2,176
2,245
6,666
Labor
2,205
1,603
4,460
1,774
11,120
21,161
Total Direct Costs
2,768
3,556
10,220
12,886
25,539
54,970
Gross Profit
6,188
1,577
6,285
9,985
15,763
39,798
Gross Profit Percentage
69.1%
30.7%
38.1%
417%
38.2%
42.0%
Other Revenues
Catering /3rd Party
691
350
1,738
1,849
-
4,629
Concessions /3rd Party
655
-
-
-
2,618
3,273
Rentals (Kitchen /Flatware)
-
-
-
-
-
-
Total Other Revenues
1,346
350
1,738
1,849
2,618
7,901
Expenses
Personnel
9,789
9,789
10,200
10,200
10,193
50,171
Other Materials & Services
1,152
1,909
678
176
1,143
5,058
Total Expenses
10,941
11,698
10,878
10,376
11,335
55,229
Income (Loss) F&B Activity
$ (3,408)
$ (9,770)
$ (2,855)
$ 1,457
$ 7,045
$ (7,530)
Page 15
Revenues
Court Fines & Fees
Interest on Investments
Total Revenues
Expenditures
Personnel Services
Materials and Services
Total Expenditures
JUSTICE COURT
Statement of Financial Operating Data
530,437
Year to Date July
36% a)
1, 2016 through
553,166 33,166
November 30, 2016
FY 2016
(41.7% of the year)
-
1,500 1,500
Of
Actual
Actual
,1
530,437
189,544
36% a)
520,000
553,166 33,166
803
605
N/A
-
1,500 1,500
531,240
1
190,149
37%
520,000
554,666 34,666
435,314
190,251
41%
458,984
458,984 -
158,695
67,097
38%
175,007
175,007 -
594,008 1
257,348
41%
633,991
633,991 -
Revenues less Expenditures
(62,768)
(67,200)
(113,991)
(79,325)
34,666
Transfers In- General Fund
145,747
10,415 42%
25,000
25,000
-
Change in Fund Balance
82,979
(56,785)
(88,991)
(54,325)
34,666
Beginning Fund Balance
78,723
161,702 111%
145,608
161,702
16,094
End Fund Bal (Contingency)
$ 161,702
$ 104,917
$ 56,617 $
107,377 $
50,760
a) Monthly revenue recorded in arrears - (November $40,942 revenue not shown). Projection is annualized
Page 16
Deschutes County
Room Taxes (Funds 160 and 170)
Budget and Actual - FY 2017
YTD 11 -30 -2016
Fund 160 Fund 170 Combined
% of
Budget Actual Budget Actual Budget Actual Budge
REVENUES
Room Taxes $ 5,425,000 $ 3,728,026 $ 775,000 $ 532,575 $ 6,200,000 $ 4,260,601 68.7%
Interest 3,000 4,224 - 2,303 3,000 6,527 217.6%
Total Revenues 5,428,000 3,732,249 1 775,000 534,878 1 6,203,000 4,267,127 68.8%
EXPENDITURES
Administrative
Auditing Services
11,000
-
1,500
-
12,500
-
Interfund Contract
68,951
28,730
11,324
4,720
80,275
33,450
ISF
37,291
15,540
11,932
4,975
49,223
20,515
Public Notices
2,650
613
400
88
3,050
700
Printing
1,800
-
350
-
2,150
-
Office Supplies
900
125
-
1,025
-
Postage
2,625
-
400
-
3,025
-
Total Administrative
125,217
44,883
26,031
9,783
151,248
54,665
Current Distributions
LED #2
3,151,787
1,313,245
-
-
3,151,787
1,313,245
Sunriver Chamber (1)
34,500
17,250
-
-
34,500
17,250
Sunriver Chamber (2)
10,000
-
-
10,000
-
Sunriver Service Dist (3)
200,000
-
-
200,000
-
COVA - 6%
868,696
571,376
-
-
868,696
571,376
COVA - 1%
758,007
492,542
758,007
492,542
RV Park
-
-
40,000
27,804
40,000
27,804
Annual Fair
-
-
61,000
66,066
61,000
66,066
ME - 6%
25,744
10,725
-
-
25,744
10,725
ME Reserve Fund
224,703
56,176
224,703
56,176
F &E - 1%
-
-
668,266
103,930
668,266
103,930
Total Distributions
5,048,734
2,405,138
993,969
253,975
6,042,703
2,659,113
Total Expenditures
5,173,951
2,450,021
1,020,000
263,757
6,193,951
2,713,778
Balance
254,049
1,282,229
(245,000)
271,121
9,049
1,553,349
Transfer to Gen Cap Reserve 489,049 489,049
Change in Balance (235,000) 793,180
Beginning Balance 235,000 313,406
Ending Balance $ - $ 1,106,586
1) $30,000 base plus 15% increase to match COVA's increase
2) $10,000 To Sunriver Chamber for consultant
3) $200,000 to Sunriver Service District for Training Facility
489,049 489,049
(245,000) 271,121 1 9,049 1,064,300
245,000 405,292 480,000 718,698
$ - $ 676,412 $ 489,049 $ 1,782,998
JRF12/2/2016
To: Board of County Commissioners
From: George A. Conway, MD, MPH, Health Services Director
Date: December 28, 2016
Subj: Certified Community Behavioral Health Clinic (CCBHC)
On December 21, 2016, SAMHSA informed the Oregon Health Authority that Oregon was selected as one of
the eight CCBHC demonstration states.
What Does This Mean:
Oregon has been funded as a CCBHC demonstrations state, which results in DCHS being certified as one of
thirteen CCBHCs in Oregon. This funding will permit us to expand services for our county's veterans, seniors,
and some other currently underserved groups. The additional 29 staff will be dedicated to ensuring that DCHS
can meet the requirements of a CCBHC. Additional benefits will include improving our data and outcomes
reporting, enhanced fiscal capabilities, and increased collaboration with community partners, all toward
improving services for our population.
Request:
Deschutes County Health Services (DCHS) requests final authorization from the Board of County
Commissioners to implement program and staffing activities necessary to become a Certified Community
Based Health Clinic.
The "go live" date for CCBHC is April 1, 2017. This gives CCBHCs 90 days to complete the necessary activities. In
order to meet this deadline, DCHS will need to take the following actions:
• Recruit, hire, and train 29 limited duration CCBHC staff.
o Posting recruitments by January 13, 2017
o Hire date of March 1, 2017
• Utilize Behavioral Health reserves to cover initial expenses until Prospective Payment System (PPS)
reimbursement is received (quarterly basis)
Organizational Readiness:
In order to ensure organizational readiness, DCHS has taken the following steps:
• Completed and submitted to the Oregon Health Authority (OHA) a 184 item Needs Assessment,
including a Demand and Capacity analysis
• Established a task list based upon the CCBHC requirements
• Developed and implemented a project management plan
• Identified a dedicated project manager to facilitate the completion of required elements
• Task specific subgroups are actively working on assigned activities
Orb" � Certified Community Behavioral
r> Health Clinic (CCBHC)
December 2016 Update
Core Workgroup
DeAnn Carr
Janice Garceau
Wii Berry
CURRENT WORKGROUPS:
Barret Flesh
Nancy Tyler
Shannon Vandegriff
Service Menu Sub - Workgroup
Barret Flesh
Kara Cronin
Ryan Cheney
Janice Garceau
Elizabeth Holden
Karen Tamminga
Treatment Readiness Sub - Workgroup
Nanc T ler Holly McCown
MaryAnne McDonnell Amber Clegg
Shannon Vandegriff Tara Hare
go Day Assessment Sub - Workgroup
Karen Tamminga Kara Cronin
Ryan Cheney All BH supervisors
Assessment Redesign Sub - Workgroup
Amber Clegg
Bethany Wart
Seeley Gutierrez
Jennifer Paulsen
Christal Rothrock
Rich Drombetta
Kacy Burgess
Karen Tamminga
Janice Garceau
Depression Screening Sub - Workgroup
Amber Cie gg Bryant Vette
Elizabeth Fitzgerald Nancy Tyler
Shannon Vandegriff
Treatment Readiness Sub - Workgroup
Janice Garceau
Amber Clegg
Jackie Clark
Melissa Frazier
Vicki Boudinot
Shannon Brister
Jill Montecucco
Kevin Shaw
Lindsay Nokell
There are many more required tasks that will need to be accomplished
(((0))) prior to the "Go Live" date. These are just highlights for the next several
months. There are also tasks that are not limited to one month
duration. The timing of tasks is subject to adjustment.
What's the future of CCBHC? i
:=has been selected as one of eight CCBHC demonstration states.
Currently Oregon has thirteen CCBHCs participating In the demonstration
program. Our project launch dote is still scheduled,for April 1, 2017, and the
demonstration perYOd will run for two full years,
January
February March April
o
Develop Epic Establish Review and "Go Live"
workflows for g service revise billing
for
90 day
��� models policies
assessments
clinical
teams
Train staff
Develop
client
Implement
90 day
on
sc new
screening
CCBHC
assessment tools 6
messaging change clinical
processes
Collaborative
documentation
training for
staff
There are many more required tasks that will need to be accomplished
(((0))) prior to the "Go Live" date. These are just highlights for the next several
months. There are also tasks that are not limited to one month
duration. The timing of tasks is subject to adjustment.
CCBHC Additional Staff Requirements
Through a needs assessment, developed as part of the CCBHC review process, it was determined that in
order for Deschutes County Health Services to meet the requirements of a CCBHC, 29 additional
employees are needed. The following is a breakdown of the necessary positions:
Clinical Positions f16)
• 3 Psychiatrists /Psychiatric Mental Health Nurse Practitioners —These positions will enable
increased outpatient services to be provided, including the expansion of child psychiatry services
• 3 Public Health Nurse II —These positions will support increased outpatient and medication
related services
• 3 Behavioral Health Specialist II —These positions will provide expanded outpatient services,
including services for veterans and older adults
• 2 Behavioral Health Specialist I —These positions will provide expanded outpatient services and
supports
• 4 Peer Support Specialists — These positions will provide additional outpatient services and
supports
• 1 Quality Improvement Specialist —This position will support quality improvement efforts and
ensure compliance to CCBHC clinical requirements
Operational Positions (7)
• 1 Management Analyst — This position will address increased electronic health record needs
• 1 Administrative Analyst —This position will address CCBHC reporting requirements
• 1 Administrative Analyst —This position will address client referrals and assist with OHP
registration
• 1 Patient Account Specialist II —This position will provide insurance - related expertise providing
guidance and support to clients and staff, most notably for commercial insurance
• 1 Patient Account Specialist II —This position will address increased billing obligations associated
with CCBHC
• 1 Senior Accounting Technician —This position will address increased fiscal requirement due to
CCBHC
• 1 Health Services Administrative Specialist I —This position will enable front office coverage
during non - traditional hours
Administrative Positions (6)
6 Senior Secretaries —These positions will provide support to clinical staff and programs across
five (5) sites in order to meet CCBHC requirements (e.g., tracking documentation /evaluation
deadlines, data collection, generating program and staff specific reports, etc.)
®
HEALTH SYSTEM
To: Board of County Commissioners
From: Molly Wells Darling, Director Inpatient Behavioral Health Services
Date: 12/28/16
Subject: Certified Community Behavioral Health Clinic
2500 NE Neff Road
Bend, Oregon 97701
541.382.4321
www.stcharieshealtheare.org
As a representative of St Charles Health System, I support and encourage the efforts of the
Deschutes County Health Services - Behavioral Health Division in becoming a Certified
Community Behavioral Health Clinic.
I appreciated the opportunity to meet with DCHS' Behavioral Health Deputy Director, on
November 9th, to discuss DCHS' goal of becoming a CCBHC and how this would serve to
improve services. I was pleased to hear about the opportunities for increased responsiveness to
our shared clients.
St. Charles and DCHS have a longstanding partnership in addressing the needs of high risk
individuals who are in acute crisis. This partnership is built around a shared responsibility to
address the needs of these individuals. Critical to the success of these efforts is coordination of
care and collaboration between staff. The very elements that bring success to this partnership are
central to the philosophy of CCBHC.
Building upon Deschutes County's community based service model through their evolution into
a CCBHC will increase their ability to address the needs of our most vulnerable citizens and
strengthen the success of the St. Charles /DCHS partnership.
Sincerely,
Molly We is Darling, LCSW
Director, Inpatient Behavioral Health Services
St. Charles Health System
St. Charles Health System
Certified Community Behavioral Health Clinics (CCBHC)
Overview of Veterans' Services and Needs in Deschutes County
Overview* CCBHC plug Pfforts have included reaching out to U. S. Department of Veterans
Affairs (VA) representatives to gather information about current service delivery, unmet needs, and
population priorities. This information is being used to inform CCBHC planning activities. The
following is a summary of information gathered and potential underserved target veteran
populations.
Deschutes County has a population of 16,000 service veterans spanning all ages. The local VA
provides health and mental health services to veterans in our community. Other services and
supports include 1) Central Oregon Veterans Outreach (COVO) which provides outreach and supports
to homeless veterans, 2) Bend Veterans Center, which provides counseling and other supports to
combat veterans, 3) Central Oregon Veterans Ranch, which provides housing and support to a small
number of homeless veterans, and 4) Deschutes County Veterans' Services, which assists veterans in
applying for benefits to address health and mental health needs.
In spite of the resources available in Deschutes County, the number of veterans in the community,
their diverse needs across age spans, and combat experiences /trauma create challenges in meeting
the behavioral health needs. Deschutes County Veterans' Services staff identifies that between 60%
and 70% of all veterans' claims processed are for mental health services. While the VA provides
mental health services, there are often long waits (up to two months) to access care. Veterans
needing substance use disorder treatment are often referred to the VA in Portland. Many of the
additional service providers for veterans in the community only serve veterans with active combat
experiences, leaving a large number of service veterans with the VA as their only option.
Unmet needs identified by those that serve veterans in the community include:
o The need for additional services for non - combat veterans struggling with depression and
anxiety disorders.
o The need for dual diagnosis services for veterans struggling with a combination of mental
health and substance use disorders.
o The need for services to retirement -aged veterans who are now manifesting anxiety and
depression after many years of healthy post- combat functioning.
o The need for behavioral health supports to children and families of veterans.
Coordination with local VA and Veterans organizations: DCHS currently serves veterans throughout
the organization as a result of their presenting for services via routine access channels. Expansion of
services to veterans will be accomplished through the addition of a full -time outpatient position to
specifically target services to underserved veterans in the community and to provide additional
training to other DCHS staff. This person will help address some of the veterans' unmet needs, e.g.,
provide care coordination and treatment to veterans with depression, anxiety, and /or co- occurring
substance use disorders. In addition, this position will partner with Deschutes County Veterans'
Services and community partners to improve DCHS' overall response to veterans.
nflmll Oregon
www.namicentraloregon.org
nainicentraloregonna,gmail.com
Honorable Board of Deschutes County Commissioners:
Our board of the National Alliance on Mental Illness - Central Oregon were very
excited to hear our Deschutes County Behavioral Health department was under
consideration for the Certified Community Behavioral Health Clinic program,
under the National Council for Behavioral Health.
A few of us have had the opportunity to hear about DCHS's goal of becoming a
CCBHC. We believe it will serve to improve and increase mental health and
addiction services available to our family and friends here in Deschutes County.
DCHS and NAMI -CO have a long standing association with mutual goals to
improve and maintain a quality continuum of services for Deschutes County. The
CCBHC demonstration project is a vehicle for furthering those goals.
We ask for your support for this important project,
Sincerely,
NAMI -CO Board,
Eileen MK White, President
ommunication Nee-d fo iesohute-s-County-H-ealtKS- ervices -
Primary Communications Officer for public health emergencies:
During a disease outbreak, or other public health emergencies, provide accurate, timely
and clear information to the public through multiple communication outlets (including
social media).
• Add expertise in risk communication.
Translate complex health and scientific information into easily understood messages and
provide ongoing and pro- active health communications and outreach to the public:
• Pro - active with media instead of re- active.
• Maintain up to date and relevant information on our website and through social media.
• Build community trust and understanding of local public health issues.
• Work with the Epidemiologist to interpret data and "paint a picture" that people
understand and value.
Community Liaison:
Build community partnerships and educate local agencies and coalitions about what we
do and the services and benefits we provide to the community.
Marketing of Health Services:
• Create consistent and unified Health Services messaging.
• Utilize well known services to help promote other services and programs.
• Add to our graphic design and presentation capabilities.
• Prioritization of advertising and marketing expenditures.
Implementation: We are requesting an additional 1.0 FTE to meet this communication need.
This position would be filled as a Management Analyst, v3, Public Information Officer
(Bargaining Unit: Non - Represented; Class Code: 1807, Grade K)
WHO is LEADING
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December 19, 2016
At REACH, our mission is creating connections for youth to thrive in our community through
meaningful fun real -world experiences.
Our Vision is to inspire youth to reach a future Beyond their wildest dreams.
REACH provides:
• A safe place for kids when schools are closed
• Fun activities
Individualized real -life learning opportunities
• Healthy relationships and mentoring
• Reassurance and support for parents and the community
• A glace for youth to prepare to become future leaders
REACH serves nearly 500 youth annually. 99% of REACH families are employed, yet 80%
still fall in the Lour to Moderate Income (LMI) households as defined by Housing and Urban
Development for Deschutes County (HUD). We serve youth from every school in our local
district and our main site is located in the only LMJ neighborhood identified by HUD.
REACH has 16 employees, 5 full time and 11 part time. REACH has a small, yet dedicated
Board of Directors who represent the hest of Deschutes County. (See attached Roster)
Recently re- organized, REACH has moved away from the connection with the national
organization of Buys & Girls Clubs of America (BGCA) in order to focus on the unique needs of
the Redmond area community and to develop a sustainable fundraising strategy that is diverse,
mission driven and especially with input from the community.
This name change and re- branding happened earlier than anticipated due to a contract
change with BGCA and there was not time to fundraise for the increased costs. We used funds
from our printing, mailing and marketing fund. unfortunately, this has left us without the
budget to cover the cost of the Holiday Donation Campaign. This holiday mailing generally
brings in around $6,000 in community donations.
We are asking for the funds to be able to complete this project and also to print
additional donation materials with our new name, envelopes ($331.47) and thank you cards to
send in January. The cost of the mailing is $1429.43. (Invoice included) including postage ($80£3),
this will add up to $2560. We will begin mailing this weep and finish the thank your by the end
of January 2017.
A grant in the amount of $2500 would be a generous gift and provide for an effective
annual holiday donation campaign. The estimated $6,000 anticipated return on this investment
will be used for field trips in 2017. At REACH, we believe in providing opportunities for youth to
engage in regional activities throughout the state. (See Field Trip summary attached).
REACH never charges families for these opportunities, instead, REACH finds sponsors
and donors who recognize the value of integrating youth into our society under the guidance of
caring adult mentors. Our sponsors in the past include St. Charles Health Systems and Columbia
Bank. We hope to add Deschutes County to our list of supporters. I look forward to hearing
from you. Feel free to call with any questions.
Respectfully,
Jenny O'Keefe, Executive Director
Creating connections for youth to thrive in our community through meaningful, fun, real -world experiences.
Deschutes County Board of Commissioners
PO Box 6005, Rend, OR 97701-6005
1300 NW Wall Street, Suite 200, Bend, OR
Telephone: 541-399-6571 Fax: 541-395-3202
Website: www.deschutes.ora
DESCHUTES COUNTY
DISCRETIONARY GRANT PROGRAM APPLICATION
Today's Date: 1"31121 Project Name:
I /Z
Project Beginning Date: I lall TZ24)1 6 Project End Date:
Amount Requested: kias 0o Date Funds Needed: 11131 lJoi 6
Name of Applicant Organization :1 Y-c- 8 C2 IV
Addressd -F0 Irlo
City& Zip Code- J'�e dmond, oil, Tax W M
Contact Name(s). 1 -7-- Telephon e#-
kje,on q 4) 'Ve -e
Fax #: F_ I Email Address:
On a separate sheet(s), please briefly answer, the following questions:
I . Describe the applicant organization, including its purpose, leadership structure, and
activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed prc� ect or activity.
4. Explain how the proposed project or activity will positively impact the community.
5. Identify the specific communities or groups that will benefit.
6. Describe how grant funds will be used and include the source and amounts of .matching
funds or in-kind contributions, if any. Item izeanticipated expenditures*.
7. If the grant will support an migoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line 'stern budget.
INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY
P. O. BOX 2508
CINCINNATI, Off 45201
Dear Applicant:
We're pleased to tell you we determined you're exempt from federal income tax
under Internal Revenue Code (IRC) Section 501(0(3). Donors can deduct
contributions they make to you under IRC Section 170. You're also qualified
to receive tax deductible bequests, devises, transfers or gifts under
Section 2055, 2106, or 2522. This letter could help resolve questions on your
exempt status. Please keep it for your records.
Organizations exempt under IRC Section 501 (c) (3) are further classified as
either public charities or private foundations. We determined you're a public
charity under the IRC Section listed at the top of this letter.
If we indicated at the top of this letter that you're required to file Form
990/990-EZ/990-N, our records show you're required to file an annual
information return (Form 990 or Form 990-EZ) or electronic notice (Form 990-N,
the e-Postcard) . If you don't file a required return or notice for three
consecutive years, your exempt status will be automatically revoked.
If we indicated at the top of this letter that an addendum applies, the
enclosed addendum is an integral part of this letter.
For important information about your responsibilities as a tax-exempt
organization, go to www.irs-gov/charities. Enter 114221-PC" in the search bar
to view Publication 4221-PC, Compliance Guide for 501(c) (3) Public Charities,
which describes your recordkeeping, reporting, and disclosure requirements.
Letter 947
Employer Id=tifJCati0n-XUmber,,
Da te :
47 ti65358
DLN:
17053223327005
BOYS AND GIRLS CLUBS OF REDMOND
Contact Person:
TERREBONNE
JEFFREY GAUNCE ID# 31614
PO BOX 1810
Contact Telephone Number:
REDMOND, OR 97756-0521
(877) 829-5500
Accounting Period Ending:
December 31
Public Charity Status:
170(b)(1)(A)(vi)
Form 990/990-EZ/990-N Required:
Yes
Effective Date Of Exemption:
July 22, 2014
Contribution Deductibility:
.yes .
Addendum Applies:
NO
Dear Applicant:
We're pleased to tell you we determined you're exempt from federal income tax
under Internal Revenue Code (IRC) Section 501(0(3). Donors can deduct
contributions they make to you under IRC Section 170. You're also qualified
to receive tax deductible bequests, devises, transfers or gifts under
Section 2055, 2106, or 2522. This letter could help resolve questions on your
exempt status. Please keep it for your records.
Organizations exempt under IRC Section 501 (c) (3) are further classified as
either public charities or private foundations. We determined you're a public
charity under the IRC Section listed at the top of this letter.
If we indicated at the top of this letter that you're required to file Form
990/990-EZ/990-N, our records show you're required to file an annual
information return (Form 990 or Form 990-EZ) or electronic notice (Form 990-N,
the e-Postcard) . If you don't file a required return or notice for three
consecutive years, your exempt status will be automatically revoked.
If we indicated at the top of this letter that an addendum applies, the
enclosed addendum is an integral part of this letter.
For important information about your responsibilities as a tax-exempt
organization, go to www.irs-gov/charities. Enter 114221-PC" in the search bar
to view Publication 4221-PC, Compliance Guide for 501(c) (3) Public Charities,
which describes your recordkeeping, reporting, and disclosure requirements.
Letter 947
Amkk ��, . ill Sr i fi t Inc. Estimate 20806
Seriously Fast Service, ,,°
PO Box 904 j Sisters, OR 97759 Date: 12/20/16
Ph. 541.549.9321 j Fax 541.549.4142 Customer PO:
FREE PICKUP & DELIVERY
z�)Like face book.comiseriouslyfastservice
Jenny O'Keefe
REACH
PO Box 1810
1379 SW 15th St.
Redmond OR 97756
Phone: 541 -316 -1989
E -Mail 'okeefe reachredmond.or
I /' Y
1,500 910 Regular Envelope 410, 410 Envelope white 249 #10 Regular Eps hard box Wove, $ 300.00
cooied on 1 side
1,500 #9 Return Envelope 1/0, 3.875 x 8.875 white 24# #9 Regular Envelopes Wove, copied on 1 � $ 89.96
side
1,200
#10 Regular Envelope 410
$ 257.97
1,000
#10 Regular Envelope 410
$ 235.00
1,500 #9 Return Envelope 1/0, 3.875 x 8.875 white 24# #9 Regular Envelopes Wove, copied on 1 � $ 89.96
side
Sales Rep: JP Customer Miscount 58.49
Taken by: Carol SUBTOTAL $ 331.47 .
Account Type: Charge
Job Title: REACH #10 Envelopes & #9 Envelopes
Claims for defects, damages or shortages must be made within 10 days. Signature
attests financial responsibility, ability and willingness to pay invoice with the following SHIPPIhlG $ 000
terms. Net 30th of month 1.5% finance charge permonth on unpaid balances.
TOTAL $ 331.47
AMOUNT DUE $ 331.47
Date:
Signature: _ _ ' 9-� r
1,200
49 Return Envelope 1/0
$ 77.97
1,000
#9 Return Envelope 1/0
Sales Rep: JP Customer Miscount 58.49
Taken by: Carol SUBTOTAL $ 331.47 .
Account Type: Charge
Job Title: REACH #10 Envelopes & #9 Envelopes
Claims for defects, damages or shortages must be made within 10 days. Signature
attests financial responsibility, ability and willingness to pay invoice with the following SHIPPIhlG $ 000
terms. Net 30th of month 1.5% finance charge permonth on unpaid balances.
TOTAL $ 331.47
AMOUNT DUE $ 331.47
Date:
Signature: _ _ ' 9-� r
rz Pr' ess
Estimate 2077O
PO Box 9041 Sisters, OR 97759 Date: 12 €12196
Ph_ 541.549.9321 j Fax 541.549.4142 Customer PO:
FREE PICKUP & DELIVERY
n!!l Like facebook .comfsesiouslyfastservice
Jenny O'Keefe
REACH
PO Sox 1810
1379 SW 15th St.
Redmond OR 97756
Phone: 541 - 316 -1989
E -Mail 'okeefe i reachredmond.or
7 1,500 REACH AC Letters 4 /0, 8.5 x 11 WHITE 609 LYNX OPAQUE ULTRA TEXT - CUT Sub 60
$ 217.00
SMOOTH, copied on 1 side, 2 Up
1,500 REACH Donation Forms 4/0,8.5 x 11 WHITE 609 LYWX OPAQUE ULTRA TEXT - CUT
$ 217.00
Sub 60 SMOOTH, copied on 1 side, 2 Up
1,200 #10 Regular Envelope 4/0, #10 Envelope white 24# 410 Regular Eps hard box Wove,
$ 257.97
copied on 1 side
1,500 #9 Return Envelope 1 /0, 3.875 x 8.875 white 24# 99 Regular Envelopes Wove, copied on 1
$ 89.96
side
1,500 CASS /NCOA Certification & Verification, Insert(2) Pieces & Seal ENV, Ink -Jet Address &
$ 255.00
Barcode, Sort & Prep to Mail.
1,500 USPS STD -Class Automated LTR mate
$ 352.50
0 Create #10 Regular Envelope & ##9 Return Envelope
$ 40.00
Sales Rep: JP
Taken by: Carol
SUBTOTAL
$ 1,429.43
Account Type: Charge
Job Title: REACH NEW NAME Mailing
Claims for defects, damages or shortages must be made within 10 days. Signature
attests financial responsibility, ability and willingness to pay invoice with the following
SHIPPING
$ 0.00
terms. Net 10th of month 1.5% finance charge per month on unpaid balances.
TOTAL
$ 1,429.43
AMOUNT DUE
$ 1,429.43
Signature` _ "� Date: 1.
6"
I`
Summary of 2016 BASX Tour
Recently the Redmond Boys & Girls Club of Redmond Terrebonne's Teen Center had
the opportunity to visit a local company by the name of BASX. Before travelling to the
company many of us had no clue as to what kind of business BASX was. For many of the
kids it was, "that company in the old Wal -Mart building." However, interest grew when one
of our staff mentioned that their spouse headed the electrical engineering department at
the company and then proceeded to bring in an article that recognized BASX as the fastest
growing company in the state.
One of the first things we learned was that in just a couple of years BASX had grown
nearly 6000% and had revenues exceeding 23 million the year prior. For many of our teens
this was a minor revelation. Redmond, for the majority of the teens, is a small town that
doesn't have much to offer in the way of jobs, in fact the majority of their parents travel to
Bend, a town of 80,000 residents, for their work. Coming out of the recent depression has
only compounded the "small town with small town jobs" mentality; BASX, has been one of
the very first businesses to wear away at this fagade.
After being invited to tour their facilities the first question on everyone's mind was
"what do they do there ?" This question was answered when upon arrival we. were invited
into their state of the art conference-room and-greeted -by a -Mr. Jeff Fehr. According to- Mr.
Fehr BASX was a manufacturing facility that worked on everything from fencing, medical
structures, greenhouses, and specialized in the construction -of- massive state -of the art air
conditioning units. This answer didn't impress our teens initially, but their enthusiasm was
quickly bolstered when we had a chance to check out the construction floor.
The first thing that impressed the teens was the size of the construction area and the
sheer amount of equipment being used. Everyone and everything was working in parallel
and with determination. The construction process was laid out across the building, a
demonstration of how thoughts were translated from engineers and turned in to elaborate
machines from raw materials. So, while some of the teens were impressed by the skill of
machinists, welders, and constructionists, others were impressed by the creativity of the
graphic designers, electrical engineers, mechanical engineers, and so- called manufacturing
engineers (the individuals who create efficient constructions processes). Every one of the
teens had something that they were interested in, but what was most impactful was the
fact that they saw these jobs available in their home town.
At the end of the tour we had the chance to debrief with Mr.Fehr and talk about the
requirements for working at BASX. Mr. Fehr stressed that they have jobs of all different
requirements at BASX and though some may require degrees, others do not. The most
important thing he though was that the kids remain curious, investigate their interests, and
that they work hard. This is one of the concerns at BASX is that they aren't able to find the
most committed workers, but those who do have a strong work ethic will find that upward
mobility in the company is quite prevalent.
As we were about to leave Mr. Fehr presented us with a sign made on their
equipment for our building that had our name and logo. Immediately the kids thought the
tty sweet ano even cooper wnen tney rouna out tnat Mr. 1-enr nag taKen the
___ ............._......
time to design and cut it himself. Overall it was an impressive and interesting trip that all
the teens appreciated.
On our way back to the club I asked the teens what they thought about the visit to BASX and
these are a few of the things they had to say,
"I thought the water pressure cutter was the really cool." —Brody C.
"I wish I could apply for a job there right now" —lames L.
'The sign is really awesome, that's sweet that they can make something like that on the
computer" — Brandon Ft.
201 Teen Figid Trips
Oregon Museum of Science and Industry
o A wonderful opportunity to learn about the value and contributions of
individuals in the STEM fields. OMSi offers the opportunity to view an
assortment of exhibits which exemplify the power of investigation and discovery
incur modern world. Perhaps most important is the museum's accentuation on
the importance of curiosity.
Raptors of the Cascades Museum
o A unique museum in Eugene which rehabilitates predatory birds. The teens
learned about the diversity of species, their habits, and the influence of humans
on their habitats. Species ranged from burrowing owls to the Bald Eagle.
Space-M-useurn-- ------
------- ---
o A wonderful trip in which we had the opportunity to learn about the invention
of flight and its progress through the ages. The teens had the opportunity to
learn about Howard Hughes and his most famous invention, The Hercules, also
known as the Spruce Goose. In addition to the history of atmospheric flight, the
museum also had a display of our progress in space flight detailing history of the
first satellite in orbit, the sputnik, to the moon landing and the development of
JCBMS.
High Desert Museum
o Biology, Zoology, Art, Meteorology, and History of the High DesOrt
• Geocaching
o Use of GPS technology and how It functions
• Richardson Rock Ranch
o Formation of the Oregon State Rock, the geodeAhunderegg, and our local
geology
Fort Rock
o More information on rock formations, pre-modern civilizations, and how
climate change can affect the landscape.M
Maker Mill (Bend, Oregon)
o This trip was largely important because of its stress on the DlY movement. The
teens were introduced to an assortment of different technologies notably laser
engraving, CNC routing, 3D printing, and 3D Scanning. A few of the members
were able to use the
Visit from Michael Walker of the Maker Mill
o Opportunity to see PLA printer in use and the software behind it.
o Also the chance to see the technology behind the XBOX Kinect, and how hacking
it can turn it into a 3D scanner
o Animal sciences
Thomas Condon Paleontology center/Blue Basin Hike
o History of Thomas Condon a paleontologist renowned for his work in Oregon
o Fossil history of eastern Oregon and the changes of the climate through the
years.
o Live viewing of current paleontologist working on projects
o Importance of John Day fossil beds as an archive for Earth's history.
o Elements of volcanology,
Bend Lava Caves
• Volcanology and the formation of lava tubes
• information on local wildlife and invasive diseases that affect bats in the area
(white nose syndrome)
University of Oregon Visit
COCC/OSU Cascades Visit
Oregon State University Visit
Medline
BASX
o Avery unique chance to visit a company that takes equipment used in hospitals
and refurbishes it for multiple uses.
o An opportunity to loots at the engineering and fabrication process right herein
Central Oregon!
DESCHUTES COUNTY SHERIFF'S
L. Shane ivelson, She)-ijj'
January 3, 2 017
REACH provides very important services to youth in the Redmond and Terrebonne area of Deschutes
County. Their program provides a safe place and a trained staff to supervise and mentor youth. Their
programs are designed to assist and guide youth on an individualized basis. REACH provides homework
assistance, job skills training and experience, a place to socialize, play games, make crafts and many
other opportunities that are engaging and that build character.
Without REACH, youth in Redmond and Terrebonne would either be home alone and without adequate
supervision, or be out on the street where young people can be unduly influenced by negative
pressures.
The Deschutes County Sheriffs Office fully supports the efforts and programs of REACH. Their service to
the community and its youth is invaluable.
Sincerely,
Deron R. McMaster, Captain
Deschutes County Sheriffs Office
ik(1j.D OffiCe
63333 W Highway 20
I eDd, OR 97703
541 -388 -6655
Aduk Jai!
63333 bV. I..3it;ims {y ?t)
December 9,2016
To Whom It May Concern,
777 SW Deschutes
Redmond, OR 97756
Phone: (54.1) 504-3400
Fax: (541) 504-3490
wwwxi.redmond.onus
I any providing this letter in support of REACH. Throughout the years, the City of Redmond and
the Redmond Police Depaitment have been supportive partners of REACH because of its
programs to help the community's youth become productive citizens when they become adults.
In addition, the organization is an invaluable asset to the community because of the efforts taken
to help our youth gain valuable life
REACH works with our youth to not only help develop them to their fullest potential, but
provides positive role models for them as well. REACH programs continue where schools leave
off each day by teaching the youth personal responsibility and real world skills to help them
enter into the work force as adults.
The programs provided by PX,.ACH help to reduce juvenile delinquency related incidents within
the City of Redmond while providing a positive environment for youth to excel in becoming
productive members of our community. I cannot stress enough the importance of REACH and
the investment REACH staff make in our youth and the future of our community.
The vision of the Redmond Police Department is to make Redmond the safest community in the
state. REACH is a great community partner that will help make Redmond safer.
If thi2re are any questions please feel fr---- to contact me.
Regards,
Ch �ef ave XT:Zr6b:/t
Redmond Police Department