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2017-26-Minutes for Meeting February 10,1982 Recorded 2/23/2017I DESCHUTES COUNTY OFFICIAL RECORDS CJ 2017.25 NANCY BLANKENSHIP, COUNTY CLERK lid L 1 L COMMISSIONERS' JOURNAL 02/23/2017 09:37:47 AM 1111 1111111111 For Recording Stamp Only Deschutes County Board of Commissioners Bend, Oregon DESCHUTES COUNTY BOARD OF COMMISSIONERS Audio Cassette Recording Titled: Regular Board Meeting. February 10, 1982, 10-11:50 AM. A meeting of the Board of County Commissioners was held on February 10, 1982. Commissioners present were Albert Young, Robert Paulsen, and Clay Shepard; also present was Mike Maier, County Administrator, Secretary Sue Stoneman, an unidentified member of the media and at least three other citizens. Pulled from the agenda for discussion were: • Creation of special funds for Solid Waste. • Discussion of Appointments to the Deschutes County Fair Association. • Appointment of Acting Building Official. • Discussion of Noise Ordinance. • Discussion of Policy regarding Scheduling of Agenda Items. Commissioner Shepard suggested that they discuss the hiring of a permanent Building Official in addition to the appointment of an Acting Building Official. Page 1 of 9 Transcription of Audio Recording of the Business Meeting of February 10, 1982 As a result of the relocating the planning, building and sanitation departments this week, there was a discussion that the departments be closed on February 11 in the afternoon, since for all practical purposes, it would be very difficult to conduct regular business there for the rest of the week. Phones are not yet transferred over, which is creating issues. For the remainder of the week, it will be very challenging to conduct regular business. They can still do some work at the counter. It was decided that the office could be closed from 12 to 5 on February 11. Additional staffing for immunizations. A memo from the Health Department indicated the program's requirements and demand. Funding is available for those who are not able to pay. PAULSEN: Move approval. YOUNG: Second. VOTE: PAULSEN: Yes. YOUNG: Yes. SHEPARD: Chair votes yes. The Commissioners agreed that the hiring of a Building Official is an in- house decision and no further discussion was warranted at this meeting. John Anascalpo (sp) was allowed to speak, and said he is concerned about the Commission's actions involving Jim Archibald. He said he was also representing Michael James, a local architect, who has said that Mr. Archibald seemed to be a total professional. He worked with him on plans for a building, and did not know that Mr. Archibald was a planner with the County. The supervisor must have known that Mr. Archibald was doing drawings on the side. If so, this must have been an acceptable practice. Page 2 of 9 Transcription of Audio Recording of the Business Meeting of February 10, 1982 He realizes that there might be some conflict of interest. He said that Mr. James agreed that Mr. Archibald has been a pleasure to work with and has a high level of knowledge, was sensible, hard-working and cooperative. He asked that Mr. Archibald be reinstated to his job of serving the public, and feels that the community would be supportive of this. Perhaps some retraining might be in order, with at most a reprimand or demotion. Ralph (unintelligible) added that he has lived in the County for 17 years and spent a great deal of that time building a log cabin. Mr. Archibald has been a great help to him and his wife, and he feels that the taxpayers are being well -served by Mr. Archibald. Mr. Archibald could have told him to go see an architect, but instead helped him without charging. He feels that firing him was premature, especially since there is no State policy regarding conflict of interest. He asked the Commissioners to give the State a chance to figure out what, if any, compromises occurred if he was in fact in violation of some building code. He thinks Mr. Archibald is very competent. Ray Larsen, a builder here for about three years, said he has licenses in several states. He ran into Mr. Archibald when doing plans, and found he is a true public servant. He has watched him for three years and feels he was doing a great job in the Department by looking out for the public's welfare. He was very professional and above -board. His drawing plans on the side was probably simply for survival, since County wages are not what they should be. He should have been warned that there was a problem and not just let go. The County will have a hard time replacing him with someone who will give the same service and devotion to his job, with that kind of knowledge. Leon Hansen said he has been a builder here since 1963, and has seen a lot of building officials come and go. He echoed what has been said about Mr. Archibald's efficiency. He has known him on a personal level but has never gotten any special treatment. He had to wait like everyone else. He doesn't think the County can afford to lose a man of his experience and know-how. He asked that the County reverse this decision and reinstate him. Page 3 of 9 Transcription of Audio Recording of the Business Meeting of February 10, 1982 Commissioner Shepard said that it really boils down to one thing. There is no question that Mr. Archibald made an error regarding working on the side. That can be corrected. The main thing is that he has a lot of experience, has served the public very well and should be given another opportunity and the benefit of the doubt. He is very well-respected and a hard worker. It will be expensive for the County to try to replace him. He made a motion to reconsider. It died for lack of a second. Discussion of the transfer of water rights for COID. This was discussed previously and the Commissioners felt no action was needed. Resolution No. 82-003, providing for the closure of a Hearings Officer's position. Abe Young read the Resolution aloud. The Hearings Officer is no longer needed due to staffing at Community Development and the work of the Planning Commission. YOUNG: Move approval of the Resolution. The motion died for lack of a second. Commissioner Paulsen feels that the appropriate time to do this is when they are working on the next fiscal budget. Commissioner Shepard said each department speaks to its needs at that time. If activities are cut back, some money can be saved at that time. Commissioner Paulsen noted that there are a number of activities in this department that might affect the workload. It is important to determine their impact first. Commissioner Young stated that he brought this up at the last budget meetings and nothing happened. The workload no longer exists and the Planning Commission has little to do. Time is of the essence since it is costing a lot every month to keep this position open. They can use this money somewhere else. They pay $3,000 a month plus whatever goes along with it, maybe up to $5,000 a month total. Page 4 of 9 Transcription of Audio Recording of the Business Meeting of February 10, 1982 Mr. Paulsen said that someone has to do the work. The Resolution is too vague. The Planning Commission won't do its own clerical work. Commissioner Young stated that the Planning Department is doing it now for the Hearings Officer. They'd do the same work for the Planning Commission, which works for free. (There was a lengthy, heated discussion about this issue.) Commissioner Shepard asked that this be in written in a more detailed manner. Commissioner Young said that the others are simply trying to make him look silly, and doesn't think a lot of explanation is needed. Progress of Development Services Management Team. Commissioner Paulsen explained this yesterday and it was acceptable. Creation of a Special Fund for Solid Waste. Mr. Maier said this isn't really a special fund, but a reactivation of funding that used to be in place. Income and expenditures come out of their own budget. PAULSEN: Move approval. YOUNG: Second. The vote was unanimous. Discussion of appointments to the Fair Association. Bill Mayfield was appointed as recommended by the Fair Association through January 1, 1985, but the Board neglected to reappoint Don Miltenberger, who was also recommended, through January 1, 1984. PAULSEN: Move approval. YOUNG: Second. The vote was unanimous. Page 5 of 9 Transcription of Audio Recording of the Business Meeting of February 10, 1982 Appointment of Acting Building Official. Commissioner Paulsen requested that they go ahead with hiring a permanent building official rather than an acting official. They can use the applications they have on file from a previous search, and put out a notice locally. Commissioner Shepard said there may not be a need for a full-time building official. Commissioner Paulsen stated that they need a full-fledged building department and it would be cheaper to do it by hiring than by contracting out. Otherwise it will handicap the cross -training opportunities. Commissioner Young said that with the new rules in effect, if just one problem arises, apparently that is all it takes for the person to be kicked out. Commissioner Paulsen noted that this was a stupid thing to say. (Another lengthy, intense discussion on this topic.) PAULSEN: Move that they proceed with filling the position. SHEPARD: Second. VOTE: PAULSEN: Yes. YOUNG: No. SHEPARD: Chair votes yes. Discussion of Noise Ordinance. Commissioner Young said he heard that a noise ordinance is either not legal or is unenforceable, per the DEQ's Jerry Wilson, Noise and Transportation Specialist. Signs could be posted in certain areas, perhaps along the river. The D.A. feels it is not enforceable but DEQ will work with him to develop something that is. The Sheriff should also be involved. Commissioner Paulsen said that by the time someone gets an officer out, the person is already gone. It is difficult to enforce for activities involving vehicles, motorcycles and other things. More research will be done on this issue. Page 6 of 9 Transcription of Audio Recording of the Business Meeting of February 10, 1982 Discussion of Policy regarding Scheduling of Agenda Items. Legal Counsel has submitted a memo asking that agenda items be allowed to be submitted as late as 5 p.m. on Friday in advance of the regular Wednesday meetings. This allows additional lead time for review. Sue Stoneman was asked if this is a problem. She replied that she doesn't think it will make a difference. However, Court Day meeting agendas for Tuesdays are sent out to the media on Friday. She suggested that noon on Friday would be better. Commissioner Young said they could evaluate it for a month. It was decided that noon on Friday is preferred. PAULSEN: Move approval. YOUNG: Second. VOTE: PAULSEN: Yes. YOUNG: Yes. SHEPARD: Chair votes yes. Order 82-081, Transferring Funds within the General Fund. PAULSEN: Move approval. YOUNG: Second. VOTE: PAULSEN: Yes. YOUNG: Yes. SHEPARD: Chair votes yes. Declaration of Dedication. File Number MP -79-172. PAULSEN: Move approval. YOUNG: Second. VOTE: PAULSEN: Yes. YOUNG: Yes. SHEPARD: Chair votes yes. Page 7 of 9 Transcription of Audio Recording of the Business Meeting of February 10, 1982 Declaration of Dedication, File Number MP -81-81 PAULSEN: Move approval. YOUNG: Second. VOTE: PAULSEN: Yes. YOUNG: Yes. SHEPARD: Chair votes yes. Approval of Hansen Butte Radio Site with USFS. PAULSEN: Move approval, subject to Legal review. YOUNG: Second. VOTE: PAULSEN: Yes. YOUNG: Yes. SHEPARD: Chair votes yes. Temporary Service Contract with Redmond Fire Department regarding Installing Signage. YOUNG: Move approval. PAULSEN: Second. VOTE: YOUNG: Yes. PAULSEN: Yes. SHEPARD: Chair votes yes. Commissioner Shepard said that Dick Bennett (sp), Chair of the Library Board, has resigned due to conflicting activities. It is probably appropriate to accept this resignation. PAULSEN: Move approval. YOUNG: Second. VOTE: PAULSEN: Yes. YOUNG: Yes. SHEPARD: Chair votes yes. Page 8 of 9 Transcription of Audio Recording of the Business Meeting of February 10, 1982 There was a resignation from the Budget Board (Jan Ward), and they are seeking a new member. Mr. Shepard said he talked with Eileen Donaldson, and she agreed to fill out the term, through November 1985. PAULSEN: Move approval. YOUNG: Second. VOTE: PAULSEN: Yes. YOUNG: Yes. SHEPARD: Chair votes yes. Mr. Maier reminded the Board of a brief executive session, scheduled for 3 p.m. this day. The meeting adjourned at 11:50 a.m., at which time the Board went into an executive session. I certify that the above is a true and accurate record of meeting, as reproduced from a cassette tape identified as Minutes of Business Meeting of the Deschutes County Board of Commissioners, held on February 10, 1982. This record was completed subsequent to the presiding Deschutes County Board of Commissioners' tenure. )1k -- Bonnie Baker For the Board of County Commissioners Page 9 of 9 Transcription of Audio Recording of the Business Meeting of February 10, 1982