2017-63-Minutes for Meeting July 11,1986 Recorded 2/23/2017DESCHUTES COUNTY OFFICIAL RECORDS OJ 2011'63
NANCY BLANKENSHIP, COUNTY CLERK
COMMISSIONERS' JOURNAL 02/23/2017 11:58:14 AM
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Deschutes County Clerk
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DESCHUTES COUNTY SPECIAL TRANSPORTATION FUND ADVISORY COMMITTEE
MEETING MINUTES: JULY 11, 1986
The meeting was called to order at 10:06 AM in the Deschutes
County Courthouse Annex. Members present were: Chair Eileen
Donaldson, John Halstead, George Baldini, Delorus Bowen, Kathy
Taylor -Coon, Cheryl Spahn, and Jo Ward. Others present were:
Victor Dodier, Oregon Transit Division; Rick Isham, Deschutes
County Legal Counsel; Mark Russell, Dynatron; and Susan Stoneman,
Deschutes County staff representative.
Approval of Minutes
The minutes were approved with the following changes: On the
June 13 meeting, the minutes should be corrected to indicate that
Phyllis Romig had presented the results of an informal study.
Also, names of members attending the June 13 meeting needed to be
added. Reference was made in the June 27 minutes to letters from
doctors serving as verification of a handicap. It was noted that
these letters are to be held in the strictest confidence and kept
secured in a file with limited access.
Review of Application Form
Before the committee was a form revised after suggestions made at
the last meeting. The committee was also given a copy of a form
used by the Juvenile Services Commission when soliciting grant
applications. The form asked pertinent information about the
contractor and the program proposal. Mr. Isham recommended that
the committee also require information on PUC permits and
insurance. He noted that this program could either be adminis-
terered through subcontract or grant agreements and impose
reporting requirements upon the grantees. Procedures for
requesting funds and the selection criteria should be included
with the grant application.
It was suggested that there be an escape clause added to the
contracts enabling the County to terminate the agreement for non-
performance. Performance standards need to be established in
order to do this. Mr. Dodier noted that this is non-recourse
grant money. The only risk the County has is that it will not be
granted again. The County would need to impose some kind of
reporting requirements and some level of financial review or
audit. The County would also need proof of liability.
Cheryl Spahn distributed information on voucher programs in
place in Hermiston and Pendleton. Mr. Dodier then spoke briefly
about the operation of these programs. They involve issuing
vouchers to eligilible participants who can use them for rides on
whatever service they prefer. The providers can then redeem the
vouchers through the County.
At the last meeting, members agreed to contact other interested
individuals and come up with further suggestions for criteria.
Chair Donaldson asked for these results. Cheryl Spahn stated
that she would send some in. Kathy Taylor -Coon felt the criteria
suggested by Mr. Dodier were adequate with the addition of "type
of vehicles". It was also suggested that "experience/ management
capability" and "percentage of total operating budget to be
funded by STF". George Baldini stated that he would send in some
suggestions later.
It was also agreed that the applicants should certify the
condition of their equipment using Bend Fire Department stand-
ards. It was also suggested that they be required to obtain
certification on drivers using City of Bend Police standards. It
was agreed that these could be self certifications.
MOTION: George Baidini moved to accept the suggested criteria
offered by the Transit Division with the addition of
driver and equipment certification that is in compli-
ance with standards as discussed. Jo Ward seconded the
motion. The motion carried unanimously.
Chair Donaldson stated that the committee also needs to be
considering helping to fund a needs study for Deschutes County.
Kathy Taylor -Coon will have information at the next meeting about
the study that COCOA is doing.
It was agreed to hold the next meeting at 10:00 AM on Friday,
August 8.
Being no further business, the meeting was adjourned.
SPECIAL TRANSPORTATION FUND COMMITTEE MEETING MINUTES: PAGE 2