2017-74-Minutes for Meeting January 25,2017 Recorded 2/23/2017DESCHUTES COUNTY OFFICIAL RECORDS CJ 2017 14
NANCY BLANKENSHIP, COUNTY CLERK 1�u +
COMMISSIONERS' JOURNAL 02/23/2017 02:26:23 PM
1101J1 111111111111111 il
For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97703-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
Allen Conference Room, Deschutes Services Building
Wednesday, January 25, 2017
Present were Commissioners Tammy Baney, Anthony DeBone and Phil Henderson.
Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy
County Administrator; Dave Doyle, County Counsel; and Sharon Ross,
Administrative Assistant. Attending for a portion of the meeting were Ed Keith,
County Forester, Timm Schimke, Director of Solid Waste Operations, James Lewis,
Property Management Specialty; and citizen Rob Roy. No representatives of the
media were in attendance.
CALL TO ORDER: Chair Baney opened the meeting at 1:36 p.m.
ACTION ITEMS
1. Certification of 2016 Title III Expenditures
Ed Keith, County Forester, presented the annual certification of expenditures
of Title III funds as required by the USDA Forest Service to verify funds are
spent consistent with the Secure Rural Schools Act. The annual certification
deadline is February 1st
Minutes of Board of Commissioners' Work Session January 25, 2017 Page 1 of 5
Expenditures in the amount of $54,921.91 were issued for the following
categories in calendar year 2016: Firewise Communities, Development of
Community Wildfire Protection Plans, and Emergency Services on US Forest
Service lands.
This will be the last year receiving revenue from Title III funds. County
Administrator Anderson noted on a budgetary standpoint we have made the
commitment to maintain a balance in the forestry fund to at least have a few
years security and continues to be important to secure continuity in the
program. Commissioner Baney commented on the importance of the work
done to protect our natural resources and to provide public safety and the
County will always find a way to fund that level of protection.
DEBONE: Move approval of Board Signature for Document No. 2017-056.
HENDERSON: Second.
VOTE: DEBONE: Yes
HENDERSON: Yes
BANEY: Chair votes yes. Motion carried.
OTHER ITEMS
2. Rob Roy, Pacific Crest Affordable Housing, was present to ask for Board
consideration on a letter of support to the Members of the Housing Stability
Council of Oregon.
The Executive Session of the Housing Stability Council is scheduled for a
meeting on Friday, January 27th and Mr. Roy's intention is to meet the
deadline of 5:00 p.m. today for written public comment regarding the Tax
Credit Program and to express support for the proposed option 3. The option
provides additional credits to enable the selected 2016 projects to move
Minutes of Board of Commissioners' Work Session January 25, 2017 Page 2 of 5
forward. The future of low income housing tax is uncertain. Commissioner
Baney commented on the housing crisis today and thinks this most prudent
route.
Discussion held on taking a position and available options. The options are
notice of funding status quo and would fill the gaps, continue as planned and
reserve dollars to assist with projects that are awarded, use process just
completed (November) would use existing applications and take money with
back projects and give gap funding and award to projects that would have
been awarded if enough money or delay the notice of funding and go forward
in 2019.
Example of a project is the current construction of a workforce housing project
called the Discovery Park Lodge in Northwest Crossing. The unit construction
is approximately $160 per square foot with rent costs including utilities to vary
from $400 to $600 per month. The letter of support is not relative to a
particular project but to the process of this type of project.
Commissioner Baney is a member of the Housing Council and is supporting the
letter based on the position of Deschutes County and will disclose this position
at the meeting on Friday.
DEBONE: Move approval of Signature of letter of support to the Housing
Stability Council of Oregon proposing Option 3.
HENDERSON: Second.
VOTE: DEBONE: Yes
HENDERSON: Yes
BANEY: Chair votes yes. Motion carried.
At this time of 2:16 pm, the Board went into Executive Sessions under ORS
192.660 (2)(e) real property negotiations, and ORS 192.660 (2)(h) litigation. The
Board came out of Executive Session at 4:22 p.m.
Minutes of Board of Commissioners' Work Session January 25, 2017 Page 3 of 5
DEBONE: Move approval to direct staff as discussed in Executive Session.
HENDERSON: Second.
VOTE: DEBONE: Yes.
HENDERSON: Yes.
BANEY: Chair votes yes. Motion carried.
OTHER:
• Erik Kropp, Deputy County Administrator brought for consideration the
request of Brightside Animal Shelter for an early release of the Alice Teater
Trust. Mr. Kropp presented a draft letter to Dennis Karnopp of Karnopp
Petersen LLP. Suggestion made to eliminate the statement "Satisfying this
financial obligation will put Brightside in a much stronger financial position
and allow the non-profit to focus on its future needs."
DEBONE: Move approval of Chair signature on letter as amended.
HENDERSON: Second.
VOTE: DEBONE: Yes
HENDERSON: Yes
BANEY: Chair votes yes. Motion carried.
• Mr. Kropp presented a draft resolution supporting funding for Oregon
Veterans stating the Governor's recommended budget proposes cutting
general fund support of veteran's services by $10 million. At this time, the
legislative session hasn't begun and no comment has been received
regarding this. The Board would table this resolution until reviewing the
responses of other Counties.
Minutes of Board of Commissioners' Work Session
January 25, 2017 Page4of5
At 4:36 p.m. the Board went into Executive Session under ORS 192.660 (2)(a)
consideration of employment and discussed the Board Executive Secretary
recruitment process and interviews. The Board came out of Executive Session at
5:00 p.m.
ADJOURN: Being no further discussion, the meeting adjourned at 5:00 p.m.
DATED this Day of
Deschutes County Board of Commissioners.
2017 for the
ATTEST:
Recording Secretary
Tammy Baney, Chai
Anthony DeBone, Vice Chair
Philip G. H
erson, Commissioner
Minutes of Board of Commissioners' Work Session January 25, 2017 Page 5 of 5
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 PM, WEDNESDAY, JANUARY 25, 2017
Allen Conference Room - Deschutes Services Building, 2ND Floor - 1300 NW Wall Street - Bend
Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be
addressed at the meeting. This notice does not limit the ability of the Board to address
additional subjects. Meetings are subject to cancellation without notice. This meeting is open
to the public and interested citizens are invited to attend.
Work Sessions allow the Board to discuss items in a less formal setting. Citizen comment is
not allowed, although it may be permitted at the Board's discretion. If allowed, citizen
comments regarding matters that are or have been the subject of a public hearing process will
NOT be included in the official record of that hearing. Work Sessions are not normally video or
audio recorded, but written minutes are taken for the record.
CALL TO ORDER
ACTION ITEMS
Certification of 2016 Title III Expenditures - Ed Keith, Forester
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss
as part of the meeting, pursuant to ORS 192.640.
At any time during the meeting, an executive session could be called to address issues relating
to ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS
192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues; or other executive
session categories.
Executive sessions are closed to the public; however, with few exceptions and under specific
guidelines, are open to the media.
Board of Commissioners Work Session Agenda
Wednesday, January 25, 2017 Page 1 of 2
ADJOURN
To watch this meeting on line, go to: www.deschutes.orq/meetius
Please note that the video will not show up until recording begins. You can also view past
meetings on video by selecting the date shown on the website calendar.
Deschutes County encourages persons with disabilities to participate in all programs and
activities. To request this information in an alternate format please call (541) 617-4747.
FUTURE MEETINGS:
Additional meeting dates available at www.deschutos.orn/meetincrcolenclar
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Board of Commissioners Work Session Agenda
Wednesday, January 25, 2017 Page 2 of 2
OMB \o, 05%-0220
Secure Rural Schools and Community Sell -Determination Act of 21)00
Certification of "Title III expenditures by participating county
pires 116/30/2016
The Secure Rural Schools and Community Self -Determination Act 01 2000 (the Act), rcatttlioriicd in
Public Law 110-343 and Public l.aw 112-141, requires the appropriate official ora county that receives
finds under title 111 of the Act to submit to the Secretary concerned (the Secretary of Atgriculture, or the.:
Secretary of tltc 1ntcri n, as appropriate) an annual certification that the hinds expended have been used
for the uses authorized under section 302(a) of the Act. The Secretary concerned also is requiring the
appropriate official to certify the amount of title 111 funds received since October 2008 that have not been
obligated as of September 30 of the previous year.
The appropriate official of each participating Bounty may use this form (see page 2) 10 report information
to meet the requirements of the .net. Certification must be made by February 1 following each year title
111 funds are expended. ('Braun counties in Oregon Neck title 111 payments initiated by both the
Department of Agriculture and the Department of the Interior. if the county received Secure Rural
Schools I\cl title III payments from more than One agency, the county must ecrtily separately to each
Secretary regarding the separate payment initiated by that agency. Submit the certification to the
appropriate address below for the respective al.teney.
All counties expending title III funds received from Is rest Service payments are to submit the annual
certification by one of the li41owing methods;
`vtail:
Secretary of Agriculture
c/o U.S. Forest Service
Payments to States Coordinator
Albuquerque Service Center, B&F
SWAM/IAS/ASR
1018 Sun Avenue NE
Albuquerque, NM 87109
e-mail:
asc_asr@fs.fed.us
I .\N:
877-684-1422
Certain counties in erestern Oregon expending title 111 funds received from payments from the
Department of interior for lands administered by the 13ureau of land ;Management are to submit a
separate annual certification about the separate title III funds by one of the following methods:
4111 i I:
Secretary of the Interior
c/o BLM Oregon State Office
State Director Office (OR931)
Attn: Secure Rural Schools Coordinator
P.O. Box 2965
Portland, OR 97208
•�•mstil:
none available)
503 808-6021
L. R ral Soho,;l<
Certification of 1 isle III expencliiu€es M panicipanng rounly
Page 1 r)13
CC 2017 056
\111 No, 0596-0220
Evpiro 06,30/2016
Secure Rural Schools and Community Self -Determination Act of 2000
County's Certification orfitle 111 Expenditures and Unobligated hinds.
Name or participat ing county and state: 1)e5chines Comity, Ort.,..ton
Calendar year lor which this report is 2016
submitted:
F.XPEN1 [`URNS
Amount of title 111 rinds expended this year to carry out author'zed S27.937,53
activities under the Firewise Uomnumities program:
:\ mount of title 111 funds expended this year to reimburse the S20000
participating county for emergency services performed on Federal
land. as defined in the Act, and paid lOr by the participating county:
Amount or title 111 funds expended this year to develop community S6,984,38
wildfire protection plans in COOrdinali011 with the appropriate
Secretary:
.....,. „
Total amount of title 111 funds expended this year for authorized S5-1.()21.91
uses:
FUNDS NOT 0131, (iATF:D
Amount of title 111 funds received since October 200X not obligated
by September 30 of the year for which this report is submitted,
(lialF1CATION
so
The expenditures reported above N‘ ere liar the uses authorized under section 302(a) of the Act. The
proposed uses had a publicationand comment period and were submitted to the appropriate Secure Rural
Schools Act resource advisory commit tee(s) as required in Section 302(b) oldie Act.
The amounts reported as tmobligated on September 30 are accurate and consistent with the county's
accounting practices.
Signature of certiflying
,
Print or type mune and title ot e'er
"1'a Ba ne y , Cha 1 r
Denehutes County Comm i ss.i oner
Eying
Date of certification:
January 25, 2017
Secure Rural ti‘liook
10 1 Itic 111 c•xpendittives by participabr,: count
Page 1 of 3
B o096-0220
t:Apires 116.130i20
Burden Statement
According to the Paperwork Reduction Act 011995, an agency may not conduct or sponsor, and a poison is not
required to respond to a collection of information unless it displays a valid OM13 control number. The valid OMB
control number for Ibis information collection is 0596-0220. The time required to complete this information collection
is estimated (0 average 24 hours annually per response, including the tif170 for reviewing instructions, searching
existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
inky 'nation.
Ti10 U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of
race, color, national origin, age, disability, and where applicable, sox, marital status, familial status, parental status,
religion, sexual orientation, genetic information. political beliefs. reprisal, ear because all or part of an individuals
income is derived from any public assistance, (Not all prohibited bases apply to all programs.) Persons with
disabilities who require alternative means for communication of program information (Braille, large print, audio(ape,
etc.) should contact USDA's TARGET Center at 202-720-2600 (voice and TDD).
To tile a complaint Of discrimination, write USDA, Director, Office of Civil Rights, 1400 independence Avenue, SW,
Washington, DC 20250-9410 or cal/ toll free (866) 632-9992 (voice), TOD users can contact USDA through local
relay or the Federal relay at (800) 877-8339 (T00) or (866) 377-8642 (relay voice), USDA is an equal opportunity
provider and employer,
ticcure Rural Schools Act
Ccritfication of hoc L•spentfittircs by participating county
N".:o. 3 01
TITLE 01 FUND (327)
CALENDAR YEAR 2016 CERTIFICATION DOCUMENTATION
DATE CHECK ISSUED TO AMOUNT
01/14/16 DESCHUTES CO RURAL FIRE DIST //2 $ 2,730.00
01/15/16 TRANSFER TO SHERIFF $ 20,000.00
02/04/16 DESCHUTES CO RURAL FIRE DIST //2 s 3,192.00
03/10/16 DESCHUTES CO RURAL FIRE DIST 1/2 $ 4,985.71
04/05/16 DRIVING FORCE GRAPHICS $ 574.58
04/07/16 DESCHUTES CO RURAL FIRE DIST #2 $ 3,797.12
03/11/16 DESCHUTES CO RURAL FIRE DIST 112 $ 1,708.00
06/14/16 DESCHUTES CO RURAL FIRE DIST /12 $ 3,374.00
07/13/16 DESCHUTES CO RURAL FIRE DIST 02 $ 1,624.00
08/09/16 DESCHUTES CO RURAL F1RE DIST 1/2 $ 1,870.00
09/20/16 DESCHUTES CO RURAL FIRE D1ST //2 $ 2,324.00
10/12/16 DESCHUTES CO RURAL FIRE DIST /12 $ 2,408.00
10/18/16 CENTRAL OREGON BUILDERS ASSOC $ 392.50
11/14/16 DESCHUftS CO RURAL FIRE DIST 1#2 $ 3,500.00
12/21/16 DESCHUTES CO RURAL FIRE DIST i/2 $ 2,492.00
Total $ 54,921.91
Expenditure category breakdown
FircwisoCnmmunibes: 27,937.53
Dcvoopmcnio[CWPPs: 6,984.38
Emergency Services on USFS tmd: 20,000.00
Total expended under SRS 2O082O1} 54,921.91
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE This form is required to be submitted with ALL contracts and other agreements. regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department I )rector II die document is to be on a Board
agenda the Agenda Request Form is also requiredthis form is not included with the document the document will be I calmed to
the Department. Please submit documents to the Board Secretary for tiacking purposes, and not directly to Legal Counsel the
County Administrator or the Commissioners In addition to submitting this form with your doctiments, please submit this form
electronically to the Board Secretory.)
Date:
Please complete all sections above the Official Review line
1/09/171 Department: Administration
Contractor/Supplier/Consultant Name: [USDA Forest Service',
Contractor Contact: IN/A Contractor Phone #: trNiAl
Type of Document: Annual Certification of Expenditures of Title III funds
Goods and/or Services: An annual certification of expenditures is required to be sent
to the USDA Forest Service to verify that funds are spent consistent with the Secure
Rural Schools Act.
Background & History: Funds are certified annually using a form prescribed by the
OMB.
Agreement Starting Date:
1/1/10 Ending Date: 12/3111-6;
Annual Value or Total Payment:
Insurance Certificate Received (check box)
Insurance Expiration Date:
Check all that apply:
n RFP, Solicitation or Bid Process
Li Informal quotes (<$150K)
Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37)
Funding Source: (Included in current budget? Yes Li No
If No, has budget amendment been submitted? Yes 11 No
Is this a Grant Agreement providing revenue to the County? Yes
Special conditions attached to this grant:
Deadlines for reporting to the grantor:
z
No
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant -funded position so that this will be noted in the offer letter: fl Yes 1 1 No
Contact information for the person responsible for grant compliance:
Name:
Phone #:
Departmental Contact and Title: Ed Keith, County Forester
Phone #: 541-322-7117
Department Director Approval.
Signature
1/9117
Date
Distribution of Document: Return signed copy to Ed Keith, Ed will submit to the
Forest Service,
Official Review:
County Signature Required (check one,3rBOCC Department Director (if <$25K)
Cl Administrator (if >$25K but <$1 50K; if >$150K, BOCC Order No,
Legal Review
Document Number 2017-056
Date 23 0-
)
1:'9:2017