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2017-77-Minutes for Meeting January 11,2017 Recorded 2/23/2017DESCHUTES COUNTY OFFICIAL RECORDS 11 �J 201177 NANCY BLANKENSHIP, COUNTY CLERK COMMISSIONERS' JOURNAL 02/23/2017 02:27:53 PM II I I17-71111111111111111 I II I II 0 For Recording Stamp Only Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97703-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS Wednesday, January 11, 2017 Present were Commissioners Tammy Baney, Anthony DeBone and Phil Henderson. Also present were Torn Anderson, County Administrator; Erik Kropp, Deputy County Administrator; Dave Doyle, County Legal Counsel; and Sharon Ross, Administrative Assistant. Attending for a portion of the meeting were Whitney Hale, Public Information Officer; Judith Ure, Management Analyst; and Rob Willehs, representative of the media. CALL TO ORDER: Chair Baney opened the meeting at 1:37 p.m. ACTION ITEMS 1. Consideration of Approval of a State Homeland Security Grant Nathan Garibay, Emergency Manager, presented a grant opportunity through Homeland Security to provide funding for community emergency response team training. Central Oregon Community College (COCC) has offered to manage the training and finances relative to the grant project. The request is $100,785 which will cover a two year period. The training is a FEMA program and is established to train lay responders to safely respond to community incidents. Community Emergency Response Team Training (CERT) is a one-time training and this project will train approximately 300 volunteers around the tri -county area. The grant funding will also cover the expenses of the instructors. Minutes of Board of Commissioners' Work Session January 11, 2017 Page 1 of 5 DEBONE: Move approval of County Administrator signature on the State Homeland Security Grant Application. HENDERSON: Second. VOTE: DEBONE: Yes. HENDERSON: Yes. BANEY: Chair votes yes. Motion carried Mr. Garibay also commented on the recent severe winter weather and the work being done to respond to residents that are snowbound, assisting to offer resources for snow removal options, and compilation of damage reports. 2. Update from Central Oregon Intergovernmental Council Karen Friend, COIC Executive Director, presented an update to the Board. Discussion held on the difficulties residents are seeing with the impact to traffic with the recent snow events. Ms. Friend gave the history of COIC noting it is formed with members from the three counties and is operating with 19 members. The appointments require one member from each county. The board meets once per month on the first Thursday. The executive committee is comprised of county commissioners and city members. Departments within COIC cover employment and training, loans, economic development, and transportation. Discussion held on transit services. Public transit service shows approximately 400,000 rides in Bend, 100,000 intercity trips, 100,000 recreation rides, and 100,000 within all cities. Ms. Friend explained the COIC board desire to review options for long-term, stable local funding tools. She also noted the last legislative session proved to have too many hurdles prompting adjustments to be made a legislative concept and values which have been drafted. Ms. Friend requested endorsement of the concept. Discussion held on levels of services. Ms. Friend will provide letters of support from other government bodies for the Board to review. 3. Consider Approval of a Federal Public Transit Grant Match to Support La Pine Public Transit Services Judith Ure, Management Analyst presented a request to consider a funding snatch for transit services. Ms. Ure noted the Oregon Department of Transportation makes funds available for grants to support local public transit services and projects. Deschutes County and Cascades East Transit have routinely secured funds to support public transit Minutes of Board of Commissioners' Work Session January 11, 2017 Page 2 of 5 services in the La Pine area. One source of funding is through the Federal Transit Administrations (FTA) Section 5310 program. This grant requires Deschutes County to be the applicant for funding. The application specifies a $10,000 match during the two year grant period with $5,000 coming from Deschutes County and $5,000 coming from the City of La Pine. Ms. Ure noted in the past has been funded through video lottery funds. HENDERSON: Move approval of $5,000 commitment matching funds from the video lottery fund to secure FTA grant in support of La Pine public transit services. DEBONE: Second VOTE: HENDERSON: Yes. DEBONE: Yes BANEY: Chair votes yes. Motion carried. 4. Review and Approval of Third Quarter 2016-2017 Discretionary Grant Applications Ms. Ure reviewed the applications for discretionary grants for the third quarter. • Train the Trainer Seminar by CLEAR Alliance: The request is for $2,500 for teen marijuana use education. Discussion held on the possibility of the Health Department participation. Board consensus for commitment of $750 each. • Business Resources of Central Oregon by Opportunity Knocks: The request is for $2,000 for website development. Board consensus for commitment of 1/3 each noting public access for the website. • Mariachi Divas by the Tower Theater: The request is for $2,000 for a multicultural performance. Discussion held on public education programs and supporting the programs through LessenPLAN as a whole rather than one specific event. Board commitment of $500 for Commissioner Henderson, $500 for Commissioner DeBone, and $1,000 for Commissioner Baney. OTHER: Ms. Ure commented on the upcoming legislative session meeting dates and asked for input on the dates and times of the legislative update meetings. Consensus made to stay with the usual Tuesday morning at 7:30 a.m. Minutes of Board of Commissioners' Work Session January 11, 2017 Page 3 of 5 5. Marijuana Cultivation Code Compliance Update Nick Lelack, Community Development Director, and Matt Martin, Associate Planner, were present to provide an update on compliance of marijuana grow operations. All regulations are in effect. The regulations on recreational and medical marijuana were combined into one set of regulations. New applications are placed through the land use process. Work is done through Code Enforcement and the Sheriff's Office to identify if a site is registered or illegal. Any complaints received by the Board of Commissioners can be routed to CDD. Any recreation marijuana or new medical that have gone through the land use process are required to submit annual reports and to provide opportunity for site visits to ensure compliance. OTHER ITEMS The Board entered into Executive Session at 3:35 p.m. under ORS 192.660 (2)(h) litigation; ORS 192.660 (2)(e) real property negotiations; and ORS 192.660(2)(d) labor negotiations. After the session, the following action was taken: DEBONE: Moved to authorize the 9-1-1 Director's signature on the Memorandum of Understanding between Deschutes 9-1-1 Employees Association and Deschutes County 9-1-1 Service District. HENDERSON: Second. VOTE: DEBONE: Yes. HENDERSON: Yes. BANEY: Chair votes yes. Motion carried. • Joint meetings with the Cities of La Pine and Redmond are scheduled for the first week of February. The joint meeting with the City of Sisters is scheduled for February 23'a • The Economic Development of Central Oregon (EDCO) luncheon is scheduled for February 9`1'. A table for Deschutes County will be reserved. • Committee Appointments and Affiliations for 2017 will need to be confirmed. Chair Baney asks the Board to review the committees and note interests. Minutes of Board of Commissioners' Work Session January 11, 2017 Page 4 of 5 ADJOURN: Being no further discussion, the meeting adjourned at 5:27 p.m. DATED this / Day of County Board of Commissioners. ATT T: Recdrding Seer tary 2017 for the Deschutes Minutes of Board of Commissioners' Work Session Tammy Baney, ChairO at,/,9ad-r„ Anthony DeBone, Viet Chair \A Philip G. He c erson, Commissioner January 11, 2017 Page 5 of 5 Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/ WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS, 1:30 PM, WEDNESDAY, JANUARY 11, 2017 Allen Conference Room - Deschutes Services Building, 2ND Floor — 1300 NW Wall Street — Bend Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be addressed at the meeting. This notice does not limit the ability of the Board to address additional subjects. Meetings are subject to cancellation without notice. This meeting is open to the public and interested citizens are invited to attend. Work Sessions allow the Board to discuss items in a less formal setting. Citizen comment is not allowed, although it may be permitted at the Board's discretion. If allowed, citizen comments regarding matters that are or have been the subject of a public hearing process will NOT be included in the official record of that hearing. Work Sessions are not normally video or audio recorded, but written minutes are taken for the record. CALL TO ORDER ACTION ITEMS 1. Consideration of Approval of a State Homeland Security Grant - Nathan Garibay, Emergency Manager 2. Update from Central Oregon Intergovernmental Council - Karen Friend, COIC 3. Consider Approval of a Federal Public Transit Grant Match to Support La Pine Public Transit Services - Judith Ure, Management Analyst 4. Review and Approval of Third Quarter 2016-17 Discretionary Grant Applications - Judith Ure, Management Analyst 5. Marijuana Cultivation Code Compliance Update - Matt Martin, Associate Planner OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. Board of Commissioners Work Session Agenda Wednesday, January 11, 2017 Page 1 of 2 At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories. Executive sessions are closed to the public; however, with few exceptions and under specific guidelines, are open to the media. ADJOURN Executive Sessions under Pending or Threatened Litigation - John Laherty, Legal Counsel; Peter Gutowsky, CDD To watch this meeting on line, go to: www.deschutes.orq/meetincfs Please note that the video will not show up until recording begins. You can also view past meetings on video by selecting the date shown on the website calendar. gm Deschutes County encourages persons with disabilities to participate in all programs and activities. To request this information in an alternate format please call (541) 617-4747. FUTURE MEETINGS: Additional meeting dates available at www.deschutes.orWmeetincicalendar (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.) Board of Commissioners Work Session Agenda Wednesday, January 11, 2017 Page 2 of 2 To: Deschutes County Board of Commissioners From: Sgt. Nathan Garibay Date: January 11, 2017 Subject: Proposed Grant Application for the Deschutes County Sheriff's Office Commissioner/County Administrator Approval: Date: The Deschutes County Sheriff's Office is requesting the Board of Commissioners' approval to submit a grant application on behalf of the County. A summary of the grant opportunity follows. Program: FY 2017 State Homeland Security Program The Sheriff's Office is applying on behalf of the county for the FY 2016 State Homeland Security Program. Identified potential projects include: Funding for Community Emergency Response Team (CERT) Training to be hosted/managed by Central Oregon Community College - $16,000 In an ongoing effort to increase the preparedness of our community and provide avenues for potential interested volunteers to serve their community in times of emergency, the Sheriff's Office is partnering with the Central Oregon Community College Community Learning Program to provide CERT Training. This will remove the burden of providing training on local agencies that choose to sponsor a CERT program. This is a competitive grant and funding is not guaranteed. Deschutes County's projects will be scored individually and given a priority for funding. Funding Agency: United States Department of Homeland Security (DHS) through the Oregon Office of Emergency Management (OEM). Due Date: Application: January 20, 2017 Amount: No more than $100,785 (full reward) Matching Funds: No match required Duration: October 1, 2017 through September 30, 2019 Background: If the County is awarded the funds, OEM will issue a formal grant document which will be presented to Central Oregon Community College as the sub -grantee. Reporting: Sgt. Garibay, the Deschutes County Emergency Manager, will be responsible for ensuring reporting requirements are met. Please contact Sgt. Garibay at 541-617-3303 if you have questions concerning this request. Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of January 4. 2017 DATE: December 23, 2016 FROM: Judith Ure, Administrative Services, 541-330-4627 TITLE OF AGENDA ITEM: Consider Approval of a Federal Public Transit Grant Match to Support La Pine Public Transit Services PUBLIC HEARING ON THIS DATE?: No ATTENDANCE: Judith Ure, Management Analyst SUMMARY: Every two years, the Oregon Department of Transportation (ODOT) makes funds available for grants to support local public transit services and projects. One source of funding for these grants is the Federal Transit Administration's (FTA) Section 5310 Program. Due to program requirements, Deschutes County often serves as an applicant for Section 5310 grants, then passes the funding through to local transit providers through a sub -recipient service agreement. Deschutes County and Cascades East Transit (CET) have routinely secured Section 5310 funds to support public transit services in the La Pine area. Section 5310 funds require a 10.27% match against the total project cost and, during the 2013-15 and 2015-17 bienniums, the Board of Commissioners approved using $5,000 per year in video lottery funds for this purpose. During 2015-17, the City of La Pine also agreed to participate in making the match payment. CET has once again prepared a grant application on behalf of Deschutes County for public transit services in La Pine during the 2017-19 biennium (see attached). The application specifies a $10,000 match during the two-year grant period, with $5,000 coming from Deschutes County and $5,000 coming from the City of La Pine ($2,500 each per year). The City of La Pine has already committed to it's portion of the match (see attached email) and CET is requesting that the Board approve the County's 2017-19 portion prior to submitting the grant application. RECOMMENDATION & ACTION REQUESTED: Approve commitment for $5,000 ($2,500 each year) as matching funds to secure Federal Transit Administration (FTA) grant in support of La Pine public transit services. Oregon Department of Tranaportetton Rail and Public Transit SECTION 5310 FUNDING APPLICATION Enhanced Mobility of Seniors and Individuals with Disabilities SAVE Applicant Information I am the Special Transportation Fund Agency EYes ENo SPECIAL TRANSPORTATION FUND AGENCY NAME Deschutes County TRANSIT AGENCY LEGAL NAME Deschutes County TRANSIT AGENCY DBA NAME (OPTIONAL) FEDERAL EIN URBANIZED ZONE Oregon AGENCY MAILING ADDRESS (STREET OR PO BOX) 1300 NW Wall St., Suite 200 AGENCY WEB ADDRESS www.deschutes.org NAME OF APPLICATION CONTACT Judith Ure EMAIL OF APPLICATION CONTACT Judith.Ure@deschutes.org NAME OF CONTRACT SIGNATORY EMAIL OF CONTRACT SIGNATORY TRANSIT AGENCY STATUS Public Agency CITY, STATE, ZIP Bend OR 97701 TITLE OF APPLICATION CONTACT Management Analyst PHONE OF APPLICATION CONTACT 541-330-4627 FAX (541) 385-3202 TITLE OF CONTRACT SIGNATORY PHONE OF CONTRACT SIGNATORY FAX SERVICE AREA Non -urbanized or Rural area with population of less than 50,000 What type of service will be supported with the 5310 grant? Select all that apply: ®Open to the general public at all times ❑Open only to seniors and individuals with disabilities Q Demand Response ❑Open to the general public on a space -available basis ❑ Limited to defined clientele (e.g. residential home) ❑ Deviated Route © Other (define): The La Pine -Bend Community Connector shuttle is a fixed -schedule long-distance commuter service. Project Selection Select the project types that you wish to include in your application. Select all that apply. A. Purchased Service EI B. Mobility Management Project ❑C. Replacement Vehicle(s) ❑D. Service Expansion and Right -sizing Vehicles ❑E. Capitalized Vehicle Preventive Maintenance A. PURCHASED SERVICE PROJECT 1. Project Title PROJECT TITLE La Pine Area Purchased Services Project 734-2791 (11/2016) ❑ F. Equipment ❑G. Signs and Other Amenities ❑ H. Passenger Shelters I. Facilities (Bus Barns and Other Buildings) Page 1 of 2 SAVE 2. Explain how your project is planned, designed, and carried out to meet the special needs of seniors and individuals with disabilities when general public transit is either insufficient, inappropriate, or not available: PROJECT SERVICE DESCRIPTION Cascades East Transit has been delivering transit services in the La Pine area since 2008. CET services were created from a former senior bus program and have been designed with the needs of seniors and persons with disabilities first, although anyone may ride. The local service is demand -response, open M -F from 7:00 am to 5:30pm, and passengers are picked up at their origin and dropped off at their destination. Local service is available within the city of La Pine as well as a broad area outside the community. Local buses can transfer passengers to the Community Connector shuttles to Bend (and from there to all other Central Oregon communities ). The shuttles operate M -F with 3 round -trips to Bend. All buses are wheelchair -equipped and the shuttle pickup locations are ADA -compliant. CET works with local agencies - including the La Pine Senior Center, the La Pine Community Health Center, the Central Oregon Coalition for Access, Abilitree, and High Desert Advocates - to ensure that services are meeting priority needs. 3. Estimated number of unduplicated individuals (older adults and individuals with disabilities) this project proposes to support in the biennial grant period. 4. Estimated number of one-way rides this project proposes to provide in the biennial grant period• 5. On what page is project listed in the Adopted Coordinated Plan? 6. Date Coordinated Plan adopted: 7. Project cost and match information: TOTAL PROJECT COST $97,3711 MATCH AMOUNT (TOTAL PROJECT COST x 10.27%) $10,000.00 150 32,426 6 May 13, 2009 GRANT AMOUNT $87,371.001 8. Describe the source of your local match funds in the field below (examples: funds from your budget, STF funds). If the matching funds are not available now, describe when they will be (examples: next fiscal year, January 2016.) Please be specific. LOCAL MATCH DETAILS Deschutes County lottery funds and City of LaPine General Funds 9. Is this project part of a group of activities or projects that are dependant on each other (for example, a new transit service that requires capital and operating funds)? ©Yes ❑No IF YES, PROVIDE DETAILS OF GROUPED SERVICE ACTIVITIES COIC 5311 grant, COIC 5311(0 grant, COIC 5310 Vehicle Preventative Maintenance grant funds and Deschutes County STF funds. 10. Does your transit agency have an existing contract for transit? IF YES, NAME THE CONTRACTOR. IF NO, DESCRIBE HOW THE TRANSIT AGENCY WILL PROCURE THE SERVICE AND NAME THE CONTRACTOR IF KNOWN. Central Oregon Intergovernmental Council, DBA "Cascades East Transit" ®Yes ❑No Submitting your application • STF agencies: submit your application to RPTD by using the "Submit by Email" button, attaching any required documents (such as DCE Worksheets and Preventive Maintenance Plans). • Non-STF Agencies: save your application and email it to your STF Aaencv, attaching any required documents. Total Section 5310 Grant Request: SAVE 734-2791 (11/2016) $87371.00 Page 2 of 2 Bonnie Baker From: Karen Friend <kfriend@coic.org> Sent: Friday, December 16, 2016 12:06 PM To: Judith Ure Subject: Fwd: Grant application deadline coming Judith -Here is LaPine's committment. Karen Forwarded message From: Cory Misley <CMislev(&,ci.la-pine.or.us> Date: Thu, Dec 15, 2016 at 5:33 PM Subject: RE: Grant application deadline coming To: Karen Friend <kfriend(acoic.org>, Ken Mulenex <KMulenex(&,ci.la-pine.or.us> Sony for the late reply, Karen. I had forwarded your email to Rick for some background, but never heard back from him. Yes, the City is will to continue our commitment of $2,500 per year for two years. Please call me if you have any other questions. You can always call my cell phone directly (number below). Hope you've stayed warm and safe with this weather as well! All the best, Cory OR F G n N Cory Misley City Manager City Hall: 541-536-1432 Cell Phone: 503-737-9008 From: Karen Friend [mailto:kfriend(acoic.orgi Sent: Thursday, December 15, 2016 4:16 PM To: Cory Misley; Ken Mulenex Subject: Fwd: Grant application deadline coming Ken/Cory-I have not heard back from you. I met today with Commissioner DeBone. He is willing to commit the $2,500 per year for two years from the County and support the County making the grant application as they did last time, if the City of LaPine is willing to continue their commitment of $2,500 per year for two years. I can begin working through the County on this if you can let me know if the City is willing to continue with the annual commitment. Just a reminder these dollars leverage $87,371 to support dial -a -ride service in LaPine. Let me know ASAP. The grant application deadline is December 28th. Thanks. Hope you are staying warm and safe! Karen 1 Forwarded message From: Karen Friend <kfriendncoic.org> Date: Tue, Dec 13, 2016 at 12:06 PM Subject: Grant application deadline coming To: Ken Mulenex <KMulenex@ci.la-pine.or.us>, Cory Misley <CMislev@,ci.1a-pine.or.us> Ken/Cory-It is time to submit the grant applications for the next biennium as we have done over the last several years for transit in LaPine. We plan on submitting for the same amount as we have in the past biennium. In the last biennium, the City did not want to be the one submitting the grant and we worked with the County who submitted the grant for LaPine service. We would be asking for the same match commitment as in the past which for the City was $2,500 per year for two years and the same amount of $2,500 per year from the County. Would LaPine be willing to sign and submit for the grant this year or do you want ine to try and work with the County on this? Also, if you are willing to be the applicant, will you be able to sign for the grant and commit to the match or will this require City Council approval? The deadline to submit these grant applications is December 28th. We prepare the grant for your signature. Let me know how you would like to proceed so that I know how to plan with you on timing. Thanks. Karen Karen Friend Executive Director Central Oregon Intergovernmental Council Cascades East Transit Cascades East Ride Center 334 N.E. Hawthorne Ave. Bend, OR 97701 Phone #:(5411 504-3306 kfriend@coic.org Karen Friend Executive Director Central Oregon Intergovernmental Council Cascades East Transit Cascades East Ride Center 334 N.E. 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W W ro :. _ ."� O O j O m' N N N W N o -.-4 J r W J ,t0 O) + v m Co"' N �l tD G N ST 0 0 0 0 o e e .,,,-4-4M 0W) W W toll -L O f0O W N O .PJ Cascades East Transit Year End Management Report 96. aunt - 9b. Ainr Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: January 11, 2017 Organization: CLEAR Alliance Project Name: Train -the -Trainer Seminar Project Period: 8/10/2017 through 8/11/2017 Description: Train -the Trainer seminar to educate school staff, other instructors, prevention coordinators, medical staff, and law enforcement in how to deliver "Teen Marijuana Education Course" to youth, parents, and community members. Amount of Request: $2,500 Previous Grants: None recorded. Approved: Declined: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org. DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: 112/22/2016 Project Beginning Date: ( 08/10/2017 Amount Requested: I $2,500 IProject Name: I Train -the -Trainer Seminar IProject End Date: 108/11/2017 IDate Funds Needed: 105/01/2017 Name of Applicant Organization:I Children Learning through Education and Research (CLEAR Alliance) Address:I PO Box 1991 / 1655 SW Highland Avenue Suite 5 City & Zip Code: I Redmond I Tax ID #: 147-2877104 Contact Name(s): I Mandi Puckett, Executive Director I Telephone #: 1541-508-3062 Fax #: 1541-508-3062 I Email Address: I info@clearalliance.org On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item bud1 tt , DEC 2 3 2016 BOARD OF COMMISSIONERS ADMINISTRATION 1. Describe the applicant organization, including its purpose, leadership structure, and activities. CLEAR Alliance (short for "Children Learning through Education And Research" is an educational 501(c)(3) non-profit organization based in Redmond, Oregon. CLEAR Alliance is unique as it is built and operated by public health, public safety and community leaders. Website: www.ClearAlliance.org Mission: CLEAR Alliance's mission is to reduce and prevent youth substance abuse and impaired driving in Oregon through evidence -based education. Purpose: The goal of CLEAR Alliance is to reduce the social costs and consequences to public health and safety caused from youth addiction and impaired driving. Activities: CLEAR Alliance is providing the following services and projects: 1) Youth and parent educational resources referenced from evidence and science -based research 2) Teen Marijuana Education Program is currently being delivered to Redmond School District and is scheduling delivery to Driver Education Programs for the High Desert Driver Education Programs (in Bend, Redmond, LaPine, and Sisters) 3) Schools are contacting CLEAR Alliance asking for the "Teen Marijuana Education Course" be delivered in their schools and driver education programs. In order to be able to respond to the demand, CLEAR Alliance has scheduled a Train -the -Trainer event for August 10-11, 2017 at Eagle Crest Resort. This Train -the -Trainer Seminar will allow school staff, medical staff, prevention coordinators, driver education instructors, and law enforcement to be trained to deliver CLEAR Alliance's "Teen Marijuana Education Course" to youth ages 13 and above. 4) Youth Educational Media Campaign is underway to provide billboards, theater ads and school posters featuring real Oregon youth from Redmond and Tigard schools. Four billboards, with this new Oregon youth campaign educational design, are scheduled to run with Carlson Signs beginning January of 2017 through the end of 2017 in Bend and Redmond. In addition, the ads will appear in 16 Regal Theaters at Old Mill in Bend, and the ads will be made into posters for schools in Deschutes County. Leadership Structure: CLEAR Alliance has a highly experienced and credentialed board of directors, executive director, educational coordinator, and a growing coalition network of public health and safety officials across Oregon who connect every month in Redmond to learn about youth substance abuse and impaired driving issues, and to work on our mission. See below list: Board of Directors President: Vice -President: Contracted Staff Executive Director: Educational Coordinator: Project Services: Project Services: Project Services: Gary Thompson, Senior Judge, Oregon Circuit Court (Ret.) -Prineville, OR John Trumbo, Umatilla County Oregon Sheriff (Ret.) -Pendleton, OR Connie Ramaekers, Prevention Specialist, Director Tigard Turns the Tide -Tigard, OR Lt. Michael Iwai, Drug Recognition Expert, Oregon State Police -Salem, OR Dr. David Rosenberg, Emergency Room Physician, St. Charles Bend Bend, OR Mandi Puckett, Certified Prevention Specialist Redmond, OR Cindy Brockett, Certified Prevention Specialist -Redmond OR Jessica Johnson, Accounting Specialist- Redmond, OR Marie Watkins, Certified Prevention Specialist - Tigard OR Mayra Benitez, Bi -linguist - Madras, OR Oreeon Coalition Updated list of Oregon coalition members are provided at httn://www.clearalliance.ore/statewide-advisory-coalition/ 2. Describe the proposed project or activity. CLEAR Alliance is requesting matching funds for the `,`Train -the -Trainer Seminar" scheduled for August 10-11, 2016 at Eagle Crest Resort in Redmond, Oregon. This training event will allow school staff, driver education instructors, prevention coordinators, medical staff, and law enforcement to be trained in CLEAR Alliance's "Teen Marijuana Education Course" in order for the trainers to be able to deliver the program to youth in school health classes, driver education courses, to parent groups and to community groups. The goal of this project is to prevent and reduce youth marijuana use and impaired driving through education. This project is also supported by the Oregon Department of Transportation Traffic Safety Division, the Oregon -Idaho 1-ligh Intensity Drug Trafficking Program and the Oregon State Sheriffs Association. 3. Provide a timeline for completing the proposed project or activity. The timeline for this project will be: January 2017: Disseminate Save -the -Date flyer for Train -the -Trainer Seminar February 2017: Advertise and open registration for the Train -the -Trainer Seminar at Eagle Crest Spring -Summer 2017: Recruit trainers and provide media awareness August 10, 2017: Provide Train -the -Trainer Seminar at Eagle Crest August 11, 2017: Opportunity for trainers to practice delivering the program to other trainers August 31, 2017: Tally evaluation report from the Train -the -Trainer Seminar 4. Explain how the proposed project or activity will positively impact the community. Youth, parents and public officials are vocalizing that they do not have access to factual information about marijuana, which is problematic in preventing marijuana use among youth. Local school staff in Redmond Schools have reported to CLEAR Alliance that students and staff are needing factual information about marijuana's health and safety risks as well as the new forms of today's marijuana in order to share that information with students. Schools have been contacting our agency asking for CLEAR Alliance's "Teen Marijuana Education Course" be delivered in their schools and driver education programs. In order to be able to respond to the demand, CLEAR Alliance has scheduled a Train -the -Trainer event for August 10-11, 2017 at Eagle Crest Resort to train school staff, medical staff, prevention coordinators, driver education instructors, and law enforcement the program in order to sustain the program, and have enough manpower to respond to the needs of schools and driver education programs to deliver this program for youth ages 13 and above. Education is of paramount importance in reducing substance abuse among youth as well as impaired driving. The key to accomplishing this goal is through education and awareness. We ask for your support in granting CLEAR Alliance funds to support this Train -the -Trainer Seminar at Eagle Crest Resort in Redmond, Oregon. 5. Identify the specific communities or groups that will benefit. The specific communities and groups that will benefit from this project include: Deschutes County youth, parent. schools and driver education programs: including Bend, LaPine, Redmond, Sisters, Tumalo, Eagle Crest, and parts of Crooked River Ranch. Schools: Bend/LaPine schools, Redmond Schools, Sisters School District, Tumalo and other regions of Oregon and areas that cross county lines are interested in attending the training at Eagle Crest. Health and Safety agencies in Deschutes County: Deschutes County Sheriffs Office, Public Health, Prevention, Sheriff's Office, Redmond Police Dept, Bend Police Dept, and Black Butte Police, Deschutes County Commission, City Councils, St. Charles hospitals, health care providers and clinics in Deschutes County. Youth -serving organizations: REACH in Redmond, Boys and Girls Clubs in Deschutes County, Youth groups, Sports teams, Faith -based organizations, Civic groups. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. Estimated budget is as follows: BUDGET ITEM CALCULATION REQUEST Training meal costs for trainers Estimate: 110 people x $19 $2,090.00 Supplies and materials costs for Train -the- Training booklets for $410.00 Trainer Seminar Trainers TOTAL $2,500.00 1 *ODOT and HIDTA funds can cover venue costs, Audio/Visual IT costs, speaker costs, travel and materials, however their funds cannot come training meal costs for participants. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. This is not an ongoing activity. This funding request is to support Train -the -Trainer Seminar to be held August 10-11, 2017 at Eagle Crest Resort. Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: January 11, 2017 Organization: Tower Theatre Foundation Project Name: Mariachi Divas Project Period: 3/7/2017 through 3/8/2017 Description: Visiting performer artistic fees for the multicultural Mariachi Divas public performance and educational matinee as part of the Tower Theatre's LessonPLAN Program. Amount of Request: $2,000 Previous Grants: 8/27/2001 $12,500.00 Building Restoration 7/2/2002 $12,500.00 Building Restoration 9/14/2004 $5,000.00 Sound System 4/29/2015 $500.00 Bend Follies 4/13/2016 $1,000 LessonPLAN Education Outreach Approved: Declined: nmvl rF r'n.rnit• irnf.•,• Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website; www.deschutes.ore DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: I /00d / '0/ Project Name: I Mat 1lti'h.! L)i va.; 0),i ',./G.t/t.i (Aim)! I Project Beginning Date: I ,3/ 7 420 17 1 Project End Date: I 3/ 3/c 6/1- Amount /i Amount Requested: I , 0 • Date Funds Needed: I .3/11,26/7 Name of Applicant Organization:] - “m,- [ , ea 6- , Fey ecea�1. 2 oice Address:I x'3'5 Al(V (Vet /( City & Zip Code: I �f' "t C V L)I Tax ID #• I 7/_ /5129/V7 - Contact Name(s): 5129/'f7- ContactName(s): 1 Telephone#: I5`// Fax #:1,3-`//- 34l -L-/3/ 1 Email Address: 1 %1 ;., /;r it /�•G tt'•r'1 C-, ts - / t] On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. lithe grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. C ( E 'I_E J U 028 2 0 2016 BOARD OF COMMISSIONERS ADMINISTRATION Tower Theatre Foundation — Deschutes County Discretionary Grant Program — December 2016 Organization Description The Tower Theatre Foundation is a 501(c)(3) non-profit organization in Deschutes County whose mission is to be Central Oregon's leading performing arts organization, providing cultural and educational programs that make essential contributions to the region's lifestyle and strength of community. The Foundation owns and manages the iconic, historic Tower Theatre, built in 1940 and often referred to as Bend's community living room. Beyond the walls of the theatre, the Foundation brings arts and culture into the region. Education Outreach through the LessonPLAN program won a City of Bend "Arts, Beautification and Cultural Commission Award" in 2011. Need The Tower Theatre Foundation, in Bend, Oregon, brings professional performing artists to contribute to the vibrant culture in Deschutes County and to inspire students; especially those interested in careers in the Arts. Funds continue to shrink and schools provide very limited arts instruction. At the same time, research has documented the many benefits arts education provides to students — improved academic achievement, greater leadership and social skills, enhanced critical thinking and sharper problem solving skills, according to the Oregon Arts Commission. In 2009-10, the Commission reported that 47% of schools in Oregon offered coursework in only one artistic discipline and that a mere 16% of public schools provided instruction in theater. Through both subject matter and visiting performing artists, the Tower Theatre Foundation offers a window to a more diverse world. This season's Mariachi Divas highlights the cultural importance of Mariachi music and Latino heritage to Deschutes County residents and visitors as well as celebrates Women's History Month with an all -female ensemble. Serving the community by presenting a public performance and students with an educational performance is a win-win. A gap in sponsorship and grant funding this year has left our nonprofit with an underwriting need for this important program. The Tower Theatre Foundation is requesting $2,000 in funding to support a public performance and educational matinee as part of the Tower's LessonPLAN (Performing Live Arts Now) Program. Program Information The Tower Theatre Foundation presents approximately 25-30 public and 10-13 educational performances each year. The Tower Theatre is utilized by over 40 area nonprofits and had 200 use days last year. LessonPLAN (Performing Live Arts Now) is The Tower Theatre Foundation's award-winning initiative bringing students to the theatre and taking performers into schools. Our educational matinees and assemblies enhance curriculum through, and about, the performing arts. In the first five seasons, nearly 18,000 elementary through high school students were reached in Central Oregon public schools, private schools and homeschool programs. Last school year we served nearly 5,000 students! "Tower Talks" teach students about theatre etiquette and what to expect when they attend a performance. Students learn vocabulary terms, general theatre history and local Tower Theatre history. Following the Mariachi program last year, we received emails back from Bend La -Pine music teachers and they have nothing but great things to say. They also included their trip to the Tower on their school website. "Thank you so much for this fabulous experience. I hope to take our students to the Tower Theater again someday. It was an amazing time for them and my orchestra students definitely played a little bit better after they saw the performance." — Amy Meyer Orchestra Pilot Butte MS. Page 1 of 3 Tower Theatre Foundation 2016 Grant Application — Deschutes County Discretionary Grant Program Mariachi Divas March 7, 2017, Tower Theatre, 7:30pm Public Performance March 8, 2017, Tower Theatre, 10:OOam Educational Matinee A two-time GRAMMY Award winner, with a total of six GRAMMY nominations and two Latin GRAMMY nominations, the Mariachi Divas area multicultural, all - female ensemble imbued with the unique musical flavor of Los Angeles. Directed and founded in 1999 by trumpet player Cindy Shea, the Mariachi Divas continue to lead the way in the mariachi genre. A $2,000 grant from the Deschutes County Discretionary Grant Program supporting the Mariachi Divas public performance and educational matinee would be allocated to visiting performer artistic fees. The Tower Theatre Foundation's budget is 70% earned income (rentals, ticket sales, etc.) and 30% contributed income (memberships, sponsorships, grants, general donations). 5.8% of the Tower's annual $1,600,000 budget is allocated to Education Outreach ($94,165). Funding comes from grants, sponsors, student fees, and donations to the Tower Education Fund. Schools pay $5 per student to attend an event at the Tower Theatre. For the Mariachi Divas programs the Tower Theatre Foundation has raised $8,154.90 in sponsorships and donations to the Tower Education Fund. Matching almost half that amount we've allocated $4,159.09 of grant funding to these programs. Funding from the Deschutes County Discretionary Grant Program would match about % of what has been raised independent of other grants. Grantors and sponsors are recognized in printed materials, online, and at the Tower Theatre. Even with these generous LessonPLAN grantors and sponsors, support is still needed. As a lean nonprofit The Tower Theatre Foundation is continually fundraising for its community and educational programming. Should the full amount requested not be approved, any shortfall would be made up by drawing down the balance of the Tower Theatre Foundation General Fund and Tower Education Fund. Program Impact and Benefit Tracking The number of patrons at the public performance and students at the educational matinee is a key measurement of impact. Follow-up feedback from the performers, audience members, students and teachers helps gauge the overall benefit of bringing such a group to Deschutes County. For the Mariachi Divas Education Outreach, the following schools and groups in Deschutes County are confirmed; Sisters Elementary (Sisters), Cascade Middle School (Bend), Pilot Butte Middle School (Bend) & Homeschoolers. The middle school groups include Spanish language students. Funders are invited to attend events to experience first-hand the positive impact they create in our community. Conclusion Enhancing the lives of residents and visitors with quality programming in a cost effective manner is what the Tower Theatre Foundation strives for. With the help of the Deschutes County Discretionary Grant Program to offset some of the costs for Mariachi Divas demonstrates our shared values of this region's lifestyle and strength of community. Through culturally relevant, educational and public performances we can, in partnership, lead with innovation and grow a dynamic hub of culture. Page 2 of 3 Tower Theatre Foundation 2016 Grant Application — Deschutes County Discretionary Grant Program Tower Theatre Foundation Budget for Mariachi Divas Public Performance and Educational Matinee Revenue Student Fees Ticket Sales Venue Income Offset In-house Presenting Income Theatre Rent House Manager Front of House Box Office Technicians Janitorial Ticket Fees Venue Income Concessions Sponsorship Tower Education Fund (restricted fund) Grants Deschutes Co. Discretionary Grant Preservation Fee (restricted fund) Total Revenue Expenses Performance Fee Playbill - design and printing Advertising - Including Season Brochure Hospitality Sound Subtotal Artistic Expenses House Management Front of House Box Office Technicians Janitorial Subtotal Venue Expenses Concession Supplies Utilities Ticketing Service Fee Credit Card Fees ID Production Staff Tower/Contract Staff Total Allocated Expenses Total Expenses TOTAL EVENT INCOME/LOSS 2,100.00 12,329.80 (5,410.67) 9,019.13 1,800.00 216.00 216.00 60.00 992.00 500.00 1,626.67 5,410.67 1,050.00 3,750.00 Allocated from multiple corporate sponsors (Last year's Mariachi sponsor didn't renew) 4,404.90 4,159.09 Allocated from multiple grantors (Funding has been lower than anticipated this cycle) 2,000.00 898.80 30,692.59 13,000.00 175.00 1,700.00 3,100.00 1,000.00 18,975.00 161.28 161.28 45.36 662.78 333.33 1,364.03 378.00 356.59 295.92 431.54 1,470.00 7,421.51 10,353.56 30,692.59 [0,000.00] Page 3 of 3 Tower Theatre Foundation 2016 Grant Application — Deschutes County Discretionary Grant Program Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: January 11, 2017 Organization: Opportunity Knocks Project Name: Business Resources of Central Oregon Project Period: 1/1/2017 through 12/31/2017 Description: Business Resources of Central Oregon information -sharing website supporting small businesses and entrepreneurs. Amount of Request: $2,000 Previous Grants: 7/27/2015 $2,400.00 Organizational Restructuring Approved: Declined: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-657.1 Fax: 5.41-385-3202. Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION r Today's Date: J ///30//(e) I Project Name: lb OSWESS ' SOU/t-CSS 0 Project Beginning Date: I ,\//d / 1. C7) 7 I Project End Date: Da -2..3 . O / 7 Amount Requested: I o2 d n 0 ' I Date Funds Needed: I e -j 4n/, I , (AQ1 7 Name of Applicant Organization:I Ppo R.J f1//71/ / // 69CXS Address:I V 5 ✓-. W, O N N P7' in/FL . 4' %6 00 City & Zip Code: 1 0 e/v 0 , 9-7702-- I Tax ID #: 12D-0 y o Contact Name(s): Telephone #: Fax #:1 I Email Address: _AM, 9('//< LLJ ® 6/Y07 /i.-, (0/111 On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. 56- 964 z-5 Deschutes County Grant Questions for - Business Resources of Central Oregon project 1. Applicant Organization: Opportunity Knocks. We are a 20 year-old organization that assembles small business owners into synergistic teams of ten or more and creates an environment to help them learn, grow and solve problems. 2. Proposed project: The project is called Business Resources of Central Oregon (BRCO) and is a new and unique information -sharing program developed by Opportunity Knocks. BRCO offers a website depicting the breadth of Central Oregon's entrepreneurial ecosystem; an entrepreneurial ecosystem being defined as "a foundation of interacting organizations and individuals who want to help entrepreneurs succeed."A business calendar is also included. 3. Timeline: This grant is being requested to cover marketing and maintenance costs related to the website that will house the map of our Entrepreneurial Ecosystem. The period in question starts on Jan. 1, 2017 and ends Dec. 31, 2017. 4. How the proposed project will benefit the community: The Business Resources project is essentially an economic development project designed to help small businesses grow and succeed. As small businesses grow and succeed, so do the people who work for them, and, by extension, the community within which they live, S. Specific communities or groups that will benefit: • Existing business owners who are looking for assistance. • New business owners who have recently relocated and want to learn what resources are available. • Business owners from outside our region who are considering relocating their business to Bend, Redmond, or other Central Oregon communities. • EDCO in its business retention and business recruitment efforts. 6. Use of Grant Funds: Grant funds will be used to cover the cost of hiring a part time person to perform marketing and maintenance tasks related to 1) driving traffic to the website and 2) keeping the website current. 7. 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CD 0 0 0 0 0 0 CCD 0 0 0 0 0 0 0 0 0 0 0 CCD 00 0 0 DATE: FROM: TITLE OF Marijuana Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of January 11,2017 January 4, 2017 Matt Martin, Community Development, 541-330-4620 AGENDA ITEM: Cultivation Code Compliance Update PUBLIC HEARING ON THIS DATE?: No ATTENDANCE: Matthew Martin, Associate Planner, and Nick Lelack, Director. SUMMARY: The purpose of this item is to provide of an overview of the regulation of marijuana cultivation in unincorporated Deschutes County, and the process of verifying and ensuring compliance with the applicable standards. TO: Community Development Department Planning £iivieion Building Satiety Division Environmental Soils Divisson P 0 Box 6005 117 NW LatayAvenue Bend, Oregon 07708-8005 (541)388-6575 FAX (541)385-1764 http://www,co.deschutes.or.us/cdd/ MEMORANDUM Deschutes County Board of Commissioners FROM: Matthew Martin, Associate Planner Nick Lelack, Director DATE: January 4, 2017 SUBJECT: Code Compliance of Marijuana Cultivation PURPOSE The purpose of this memo is to provide of an overview of the regulation of marijuana cultivation in unincorporated Deschutes County and the process of verifying and ensuring compliance with the applicable standards. SUMMARY In response to citizen questions regarding marijuana grows, the following talking points are intended to help answer initial questions and provide basic information: • The County adopted ordinances in 2016 to permit and regulate marijuana businesses. Please note that personal use marijuana grows are not regulated by the County. • The regulations vary based on the type (medical or recreational) of the marijuana business and the date it was established. • Permitting and compliance with the regulations is verified and enforced through the Deschutes County Community Development Department and, if applicable, in coordination with the Deschutes County Sheriff's Office (medical and illegal grows). • If the medical marijuana grow was approved by the State prior to June 1, 2016, then the operation is legal but must comply with the following County regulations: o Lighting Control o Odor Control o Noise Control o Screening And Fencing o Legal Water Usage o Security Camera Orientation o Secure Waste Disposal • For more information, please visit www.deschutes.org/mariivana or call the Community Development Department at (541-388-6575). Quality Service Pei -parted with Pride BACKGROUND In June 2016, the Deschutes County Board of County Commissioners approved several ordinances regulating medical and recreational marijuana related uses applying to unincorporated Deschutes County. Prior to the adoption of these regulations, medical marijuana grow sites were permitted but Deschutes County did not have specific regulations of where or how they could operate. The adopted regulations include requirements marijuana businesses must meet in relation to a variety of time, place and manner issues including, but not limited to odor, lighting, security, noise, waste management, minimum separation distances, water, and access. The approved regulations do not apply to personal recreational and medical marijuana growing as allowed by state law. These local regulations do not ensure compliance with federal or state regulations. Furthermore, new laws may be adopted by the State Legislature, Oregon Health Authority (OHA) and Oregon Liquor Control Commission (OLCC) that may restrict the location and operating characteristics of all marijuana facilities, including grow sites. It is the owner's responsibility to ensure compliance with any other applicable law. REGULATION The growing of marijuana is regulated differently based on the size and intended distribution of the operation. To determine compliance with the applicable standards, the nature of the grow and the date of initiation of the use must first be determined. The following are general categories of marijuana cultivation: • Personal Grow Personal growing of marijuana is not regulated by Deschutes County and includes: o Medical - up to 6 mature plants per patient not to exceed 12 plants if grow at own residence and not transferring product to an OHA processing site or dispensary. o Recreational - up to 4 plants. • Marijuana Production) Marijuana Production is regulated by Deschutes County Code and falls under two State programs. The medical marijuana program is regulated by the OHA and the recreational marijuana program is regulated by the OLCC. • Illegal Operations If not a personal grow or Marijuana Production, the operation is not permitted and illegal. APPLICABLE STANDARDS The applicable regulations in the Deschutes County Code and review process depend on when the operation was established and if it falls under the definition of "Marijuana Production." • If registered with the OHA prior to June 1, 2016, it is subject to the standards of DCC 18.116.340. In summary, the regulations address the following: o Lighting Control o Odor Control o Noise Control 1 Deschutes County Code defines "Marijuana production" as the manufacture, planting, cultivation, growing, trimming, harvesting, or drying of marijuana, provided that the marijuana producer is licensed by the Oregon Liquor Control Commission, or registered with the Oregon Health Authority and a "person designated to produce marijuana by a registry identification cardholder." o Screening And Fencing o Legal Water Usage o Security Camera Orientation o Secure Waste Disposal *Informing Medical Marijuana Grow Sites of New Regulations The Oregon Medical Marijuana program includes statutory confidentially requirements that limit disdosure of grow site information. To reach the persons responsible for the rnarijuana grow site, the OHA agreed to distribute a flyer prepared by Deschutes County to all registered medical marijuana grow sites in the county that provided an overview of the local standards applicable to existing medical marijuana grow sites. • If registered with the QHA after June 1, 2016,or an existing site that is altered or expanded, it is subject to the nonconforming alteration standards of DCC 18.120.010 and compliance with the applicable standards of DCC 18.166.330. • "Marijuana Production" is subject to compliance with the applicable standards of DCC 18.116.330. COMPLIANCE Land Use Permittin The requirement for land use review depends on the status of the operation: • EXISTING medical marijuana grow sites DO NOT require a land use permit to continue operating if registered by the OHA prior to June 1, 2016, but must comply with the standards referenced above. • ALTERATION of an existing medicat marijuana grow sites DOES require a land use permit prior to initiating the use, NEW marijuana production operations or conversion from a pre-existing medical marijuana grow site to recreational marijuana production DO require a land use permit prior to imitating the use. Code Enforcement When a code violation complaint is submitted, Deschutes County Code Enforcement staif will initiate an investigation including the following steps: • Field investigation to collecinformation visually. If it appears there is a marijuana production operation ~ Property records will be reviewed to determine if the operation is permitted. If needed, staff witi coordinate with law enforcement (Sheriff) to contact the OHA to verify if and when the grow site was registered with the OHA. This limited information will only be disclosed to law enforcement staff and no further details such as number of patients or plants can be provided. • If determined to be out of compliance with a Deschutes County Code regulation then a "Notice of Violation" will be mailed to the subject property owner. • In most situations, voluntary compliance is the primary method of bringing violations up to code. The property owner can either choose to comply or cease operations. Deschutes County Board of Commissioners Appointments and Affiliations for 2016 **DRAFT** - 1-11-17 Tammy Baney Commissioner Required Deschutes County Board of Commissioners - Chair COVA (Central Oregon Visitors' Association) - Member Public Safety Coordinating Council - Vice Chair Wellness and Education Board of Central Oregon - Member Central Oregon Health Council - Chair Hospital Facility Authority Board - Chair ORMAP (The Oregon MAP) Board - Member Other Appointments AOC Legislative Committee - Member Arts Central - Ex -Officio Member Association of Oregon Counties - Past President Family Access Network - Ex -Officio Member Governor's Transportation Visioning Panel, Co -Chair Healthy Beginnings - Ex -Officio Member KIDS Center Advisory Board - Member NACo (National Association of Counties) Human Services & Education Committee Oregon Housing Stability Council - Member Oregon School Immunization Law Advisory Committee Member Oregon Transportation Commission - Chair Anthony DeBone Commissioner Required Deschutes County Board of County Commissioners - Vice Chair Bend MPO (Metropolitan Planning Organization) - President PSCC - Public Safety Coordinating Council - Alternate Board Representative Neighborlmpact Board - Member Central Oregon Area Commission on Transportation - Alternate City of Bend Urban - • • : • .• I. • • • • ommittee Member COIC (Central Oregon Intergovernmental Council) - Alternate Deschutes County Audit Committee - Member 1/11/2017 Other Appointments Economic Development for Central Oregon (EDCO) Executive Committee La Pine/Sunriver Economic Development Committee - Member NACo Telecommunications - Technology Steering Committee - Member Sisters Economic Development Advisory Committee - Member AOC - Energy & Environment Committee - Member Project Wildfire - Commissioner Representative Deschutes County Historical Society - Ex -Officio Member Alan Un2er Commissioner Required Central Oregon Area Commission on Transportation - Chair COIC (Central Oregon Intergovernmental Council) - Vice Chair Deschutes Collaborative Forest Project, Steering Committee - Chair Other Appointments AOC Economic & Community Development Committee - Member AOC Legislative Committee - Member AOC Water Policy Committee - Co -Chair Central Oregon Regional Solutions Advisory Committee - Member Central Oregon Childcare Initiative - Member ODOT Oregon Freight Advisory Committee - Member Central Oregon Workforce Consortium - Chair Deschutes River Conservancy Board - Member Deschutes Water Alliance - Chair East Cascades Workforce Investment Board - Ex -Officio Member Oregon Workforce Investment Board - Member OSU - Cascades Liaison Redmond Economic Development, Inc. - Member Upper Deschutes Watershed Council Board - Member 1/11/2017