2017-83-Resolution No. 2017-009 Recorded 2/23/2017REVIEWED
L,EG L COUNSEL
NANCYUBLANKENSHIP, COUNTY CLERKDS CJ 2017-83
COMMISSIONERS' JOURNAL 02/23/2017 02:29:40 PM
2017-83
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Appointing a Financial Assistance
Administrator for Deschutes County Health
Services and Authorizing the Financial Assistance
Administrator, Department Deputy Director(s) and
County Administrator to Approve and sign
Related Contracts.
RESOLUTION NO. 2017-009
WHEREAS, Deschutes County, acting by and through the Health Services Department will enter
into contracts for the provision of health services and the performance of physical health, behavioral
health, developmental disability and addiction services, early learning services and environmental health
services; and
WHEREAS, the agreement between the State of Oregon and Deschutes County requires that the
County appoint a Financial Assistance Administrator; and
WHEREAS, the Financial Assistance Administrator should be a person knowledgeable about the
available public health, early learning, environmental health and behavioral health services and capable
of dealing with a large volume of transactions in a timely manner; now therefore:
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. George A. Conway, MD, MPH, the Director of the Deschutes County Health Services
Department, is duly appointed as the Deschutes County Financial Assistance Administrator
with respect to contracts pertaining to the Health Services Department. Such appointment
shall continue in effect so long as George A. Conway is an employee of the Deschutes
County Health Services Department and until a successor is appointed.
Section 2. By Board of County Commissioners ("Board") policy, the Financial Assistance
Administrator is authorized to perform the functions of such appointment and is charged with
authorizing contracts as set forth in the Health Services Department Financial Assistance
Contract, Biennial Plan and Strategic Plan, as adopted by the Board. The Health Services
Department includes the Behavioral Health and Public Health divisions which encompass
mental health and addiction services, developmental disabilities services, early learning
services, public health services and environmental health services. The Financial Assistance
Administrator may sign on behalf of the Health Services Departinent: contracts,
subcontracts, contract amendments, memoranda of understanding, letters of agreement,
grants, and intergovernmental agreements which do not exceed a dollar amount of $50,000,
and documents with no fiscal implications.
PAGE 1 OF 2 — RESOLUTION NO. 2017-009
Section 3. By Board of County Commissioners ("Board") policy, the Financial Assistance
Administrator is authorized to designate signature authority to Health Services Department
Deputy Director(s) who may sign on behalf of the Health Services Department, applicable to
the Deputy Director's division: contracts, subcontracts, contract amendments, memoranda of
understanding, letters of agreement, grants, and intergovernmental agreements which do not
exceed a dollar amount of $15,000, and documents with no fiscal implications.
Section 4. The County Administrator may sign all contracts, subcontracts, contract amendments,
memoranda of understanding, letters of agreement, grants and intergovernmental agreements
in any sum not exceeding $150,000.
Section 5. On and after October 1, 2016 with the adoption of this Resolution No. 2017-009-, Resolution
No.2014-042 is repealed. Provided however, that all official actions taken pursuant to
Resolution No. 2014-042 prior to its repeal shall remain effective.
Section 6. This Resolution shall take effect upon signing and shall have retroactive application to
October 1, 2016.
ATTEST.
DATED this day of` L4rM.4-1 �J _, 2017.
ecord ng Secret
PAGE 2 OF 2 —RESOLUTION NO. 2017 -009 -
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
LIM,/
Tammy Baney, Chair
Anthony DeBone, Vice Chair
7?Lit
Philip G. Hen
son, Commissioner
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners Business Meeting of February 22, 2017
DATE: February 10, 2017
FROM: George Conway, Health Services,
TITLE OF AGENDA ITEM:
Consideration of Board Signature of Resolution No. 2017-009, Appointing a Financial
Assistance Administrator for Deschutes County Health Services and Authorizing the Financial
Assistance Administrator, Department Deputy Director(S) and County Administrator to
Approve and Sign Related Contracts
PUBLIC HEARING ON THIS DATE?: Yes
CONTRACTOR: Contractor/Supplier/Consultant Name: Deschutes County
AGREEMENT TIMEFRAME: Starting Date: Retroactive to October 1, 2016
INSURANCE:
Insurance Certificate Required: Yes or No (NO)
Insurance Review Required by Risk Management: Yes or No (NO)
BACKGROUND AND POLICY IMPLICATIONS:
The Health Services Department enters into contracts with state agencies and subcontractors
for the provision of behavioral health, public health, and early learning services. The Board
Resolution appoints a Financial Assistance Administrator and authority to the Health Services
Director for the purposes of signing contracts, subcontracts, amendments, and
intergovernmental agreements which do not exceed a dollar amount of $50,000.
This resolution appoints the new Health Services Director, Dr. George A. Conway, as the
Financial Assistance Administrator and repeals the Board Resolution currently in effect (2014-
042) due to the transition of Jane Smilie leaving the position. In addition, this resolution
requests the Deputy Directors to have signature authority for documents and contracts with a
fiscal amount of $0 to $15,000 related to their specific divisions (Behavioral Health, Public
Health and Administrative Services).
FISCAL IMPLICATIONS: None.
ATTENDANCE: Request Consent Agenda
RECOMMENDATION & ACTION REQUESTED:
Health Services recommends approval.
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Please complete all sections above the Official Review line.
Date: 1 February 3, 2017
Department: f Health Services
Contractor/Supplier/Consultant Name: E N/A
Contractor Contact: (_Dr. Conway ] Contractor Phone #: ( 541-322-7502
Type of Document: Resolution #2017-009
Goods and/or Services: A resolution appointing the Health Services Director as
Financial Assistance Administrator for Deschutes County Health Services, authorizing
the Director to sign contracts and documents up to $50,000, authorizing the Deputy
Directors to sign contracts and documents up to $15,000 for their applicable divisions,
and authorizing the County Administrator to approve related contracts and documents
up to $150,000.
Background & History: The Health Services Department enters into contracts with
state agencies and subcontractors for the provision of behavioral health, public health,
and early learning services. The Board Resolution appoints a Financial Assistance
Administrator and authority to the Health Services Director for the purposes of signing
contracts, subcontracts, amendments, and intergovernmental agreements which do not
exceed a dollar amount of $50,000.
This resolution appoints the new Health Services Director, Dr. George A. Conway, as
the Financial Assistance Administrator and repeals the Board Resolution currently in
effect (2014-042) due to the transition of Jane Smilie leaving the position. In addition,
this resolution requests the Deputy Directors to have signature authority for documents
and contracts with a fiscal amount of $0 to $15,000 related to their specific divisions
(Behavioral Health, Public Health and Administrative Services).
Agreement Starting Date:1 Retroactive to October 1, 2016 1 Ending Date: Open
Annual Value or Total Payment: 1 No Fiscal Implications
DK Insurance Certificate Received (check box)
Insurance Expiration Date:1 N/A County is Contractor
2/3/20 1 7
Check all that apply:
❑ RFP, Solicitation or Bid Process
Informal quotes (<$150K)
Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37)
Funding Source: (Included in current budget? ® Yes ,._I No
If No, has budget amendment been submitted? f Yes n No
Is this a Grant Agreement providing revenue to the County? ❑ Yes ® No
Special conditions attached to this grant:
Deadlines for reporting to the grantor: 1
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant -funded position so that this will be noted in the offer letter: n Yes No
Contact information for the person responsible for grant compliance: Name:
Phone #:1
Departmental Contact: 1 Kathe Hirschman x. -7(p
L._ I
Department Director Approval: +�- "`'f 41 / ( 7
Signature Date
Distribution of Document: Return Health Services Department.
Official Review:
County Signature Required (check one): BOCC ❑ Department Director (if <$50K)
❑ Administrator (if >$50K
Legal Review
Document Number 2017-009
150K; if >$150K, BOCC Order No. _
Date 13 //,-
2/3/2017