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2017-125-Minutes for Meeting April 15,1985 Recorded 3/23/2017Recorded in Deschutes County CJ2017-125 Nancy Blankenship, County Clerk Commissioners'Journal 03/23/2017 4:16:10 PM For Recording Stamp Only Deschutes County Board of Commissioners Bend, Oregon DESCHUTES COUNTY BOARD OF COMMISSIONERS Audio Cassette Recording Titled: Work Session April 15, 1985, 9:00-11:00 AM. A meeting of the Board of County Commissioners was held on April 8, 1985. Commissioners present were Lois Prante, Dick Maudlin and Larry Tuttle. Also present were County Counsel Rick Isham, County Administrator Mike Maier, and other staff. John Anderson and Bill Marlett (?) will speak first; then there will be an update on the transportation plan, followed by representatives of the Cascade Center. Topics discussed were the River Task Force meeting. Mr. Anderson said the workshop will be part of a series of eight workshops. One question to be resolved is whether the workshops should be open to the general public. They are not public hearings but should be able to voice any concerns that were not previously expressed. The Task Force wants information to help them complete their work. There is the inevitable possibility that some people will come forward just to emotionalize a concern they might have. Transcription of Audio Recording of a Work Session, April 15, 1985 Page 1 of 9 He put together a statement to be read by Craig Neilson (?) at the opening of the meeting to lay out the ground rules. This workshop would be the last one in a series. There would be a four -minute limit for any person to give whatever information they wish, and the Task Force can ask them questions. People can also provide input in writing. It is not a public hearing per se. They prefer to limit it to one session. They will use a kitchen timer. Ms. Prante stated that she does not want anyone to feel like they did not have an opportunity to voice their comments. There needs to be some latitude. If someone has already testified, they should be allowed to speak after those who have not had an opportunity to do so. Related to this is there will be a work shop before this one devoted to the hydro developers. Ms. Prante suggested that participants be asked how much time they feel they need to adequately present their information. This is the first opportunity for developers to do this. There needs to be sufficient time to accommodate them. Mr. Anderson stated that they will be submitting written information, and their oral testimony will be basically a summary. The real interaction will occur when there are questions for the Task Force. Mr. Maudlin asked if this is for just developers, experts or the public. Mr. Anderson sees it as just developers who might want to have projects on the Deschutes. This can be discussed further. Mr. Anderson said that the other issue that might come up is the residents' survey, and in particular the contingent value questions that they seem to spend so much time on. The developer of the Benham Falls project seems to think they are picking on his project. This is not the case. The reason this has been referenced so much in the study is that this project has the most information available on it. He proposed that as far as the survey is concerned, they take out the reference to Benham Falls and put in Dillon Falls, since that is a potential site as well. They can make up a hypothetical site there. Transcription of Audio Recording of a Work Session, April 15, 1985 Page 2 of 9 Ms. Prante said she has had calls from irrigation districts expressing concern that the study appears to be based on Benham Falls, and feel that their projects will be unfairly judged and impacted. They see this as a concentrated effort on one area. This is an emotional issue in the community, and need to make a fair decision on the data that is being gathered. She has concerns if they refer to a specific project. Mr. Tuttle said they are trying to set an example on how a certain type of project should be evaluated, today and in the future. They are not making a decision on any one project. Ms. Prante stated that there is the perception it is one in particular, and perception becomes reality to people when they don't understand. Mr. Anderson said they should pick out another site that doesn't have a specific project and use that as a sample site. (There was a lengthy, repetitive discussion on this issue.) Mr. Isham said he has two individual service contracts drafted, but they have not been signed yet by the University people involved in this survey project. The total cost is $5,666. Intergovernmental agreement with the City of Bend regarding a community development block grant, stating that when there are payments on the loan, it comes back to the County and not the City. There will be consideration of a partition plat, at Eagle Crest. It was preliminarily approved some months ago. They will consider signature of Awbrey Butte sublease with High Lakes Broadcasting Company. Transcription of Audio Recording of a Work Session, April 15, 1985 Page 3 of 9 There has been a request for a discussion of the 1985-86 annual plan at their next evening meeting. It is due to the State by May 1. A variety of appropriations and cash transfers will be addressed. They will consider a Public Works award for a fuel purchase. Another item is an Order refunding taxes. At this time, there was a discussion about the award of bids policy. It appears that it won't be easy to resolve. The Attorney General may have to handle it. Mr. Maier said that the Budget Committee meetings for 1985-86, and in particular those of the Service Districts, are scheduled soon. Ms. Prante said there has not been a consistent procedure for handling County expenses in the past. She feels this is needed. She went over some suggestions with the Board. She wants to pull County credit cards since much of the charges are for conferences, and these conferences usually give enough lead time that employees can get the funds from the Treasurer. The miscellaneous things not paid for in advance can be charged on a person's own card and they can get reimbursed within ten days. If there is a situation with an employee who does not have a credit card, they can advance funds. They will reimburse on an expense basis. The whole attitude of the country right now regarding government spending and accountability needs to be considered. They need a very clear and consistent policy. Transcription of Audio Recording of a Work Session, April 15, 1985 Page 4 of 9 (There was a lengthy discussion regarding the reimbursement level, the forms to be used, and so on.) This will be routed to department heads for comments. The Board then went into a discussion regarding transportation planning efforts. Denise McGriff provided some documentation explaining their projects and how this fits into the comprehensive plan. They started out with a technical advisory committee that include representatives from each of the jurisdictions, technical support from State Highways, the Forest Service, Fish & Wildlife, and any other groups that were interested in participating. There were at least two people from each of the cities, and County support staff. They took all existing program and plan elements and went through them individually, and learned about the cities' priorities. They came up with some good agreements between jurisdictions regarding definitions for roads, and some charts on minimum design standards so they are basically compatible. They had to clarify the schematics so that if a citizen comes in to talk about improving a road, they know what to expect. The last thing was general criteria to be used if there is a variance to a road standard. They will not allow someone to come in and say they can't afford to build the road properly. The variance would have to do with the slope of the land or other factors. There are reclassification elements for Redmond and Sisters. They also agreed to work on a system to update this material on a yearly basis. There has been good cooperation between all jurisdictions, and in particular from the Forest Service. She is pleased with the progress they have made on this process. Transportation needs to be standardized wherever they go. In Sisters, they just had to change what they were calling the roads so that it is uniform, like the State Highway and collector roads. They hope to develop a loop system there eventually, along with their one-way couplet idea. The City has done a thorough job overall. (There was a lengthy discussion regarding planning for the future of roads in and around Sisters up to about the year 2000.) Transcription of Audio Recording of a Work Session, April 15, 1985 Page 5 of 9 They have done the same basic process with the City of Redmond and City of Bend. They started out at the Planning Commission level, held a number of public hearings and work sessions, and this resulted in a variety reclassification recommendations. (They referred to maps at this time.) The City of Redmond's plan is also an access management plan. Some of the changes made in the Redmond map designation are north -south arterials, with an alternate route to be established for Highway 97. It would likely follow Canal and branch off to E. 9th Street. Helmholtz and 27th would be designated as north -south arterials as well. And east -west would be a canyon crossing at Maple. Those would be the main framework of the road system, with an evenly spread collector system between that. Some designations were removed from Canyon Drive and 19th Street as being too close, and others were too distant. They want to keep the east -west arterial system down to a minimum with canyon crossings. They had two people show up regarding the Maple crossing. They are not sure if this crossing will happen, although it has been discussed a great deal. The Buckey report was the basis to start, with the canyon crossing plan. Bob McWilliams suggested designations for local service streets along Highway 97 that represent frontage roads in the Highway 97 access plan. These are roads that have been identified as needed to take some of the access problems off the highway. Also included is some of the road system that will be developed in the industrial zone. (There was a long discussion about local service streets and the designation on the plan.) The City Council and Planning Commission felt they did not want to have Highway 97 come into the same kind of problems that have happened with 3rd Street in Bend. They could do this by implementing a program of restricted access along the highway, by developing frontage road, and encouraging or requiring wherever possible access from cross streets, and developing standards for distance between curb cuts. Originally there was an access report that said for the whole highway, this is where curb cuts will be allowed and where they won't. Some would be put in and others would be removed. Transcription of Audio Recording of a Work Session, April 15, 1985 Page 6 of 9 It was the feeling at the committee level that this was an unrealistic approach. As land use, speed limits and zoning change, this would impact access locations. The new plan developed more standards in this regard. (A long discussion took place regarding these proposed standards.) The City controls access on the highway within the city limits. The State is still in the process of issuing an access permit, but relinquished this responsibility to the City. The State controls this outside city limits. All property owners were notified of this proposed plan, but there was not a lot of opposition. It still needs to go to the City Council with the transportation plan, as a complete proposal. They have had a work session on it. As road designations leave the city limits and UGB, they need to conform to what the County wants to do. The same applies to the access plan. There was a discussion about a health, sports and convention center. They feel good about the presentations made so far and the publicity given. They are cautiously optimistic about the project. The concept was presented to the County and the City of Bend, the Redmond Chamber of Commerce, CORA, the Bend Chamber of Commerce and others. The Redmond City Council will be updated this week. They have some press interest and positive feedback. It's been tried before but it needs another hard look. There was some confusion about there being concrete ideas. There are concepts out there about multi-purpose facilities. The end product will be important, but this is the value of the study. It needs to be economically feasible. Seaside has had success with its project. It has been a positive thing for 12 years. In Eugene, a single -purpose center didn't work so well. It needs to be someplace in the middle. Transcription of Audio Recording of a work Ses Jon, April 15, 1985 Page 7 of 9 The medical aspect of the use is needed because the timing seems to be correct. They still believe this is proper, but it does not limit the other potential uses. It might be possible to tie in an education, research and development side to the convention center idea. Businesses could partake in this as well. At this point, they don't know what it would look like or where it would be located. One major consideration is that Mt. Bachelor is very interested in expansion and bringing groups in here, and will put in some money towards the study in good faith. A facility could adjoin an existing facility like a motel/hotel complex, or perhaps stand alone. Or it could be multi-purpose and be someplace where people go to meet, accessible in a variety of ways. The study would have to consider the assets in the area, including the airport and major shopping centers, along with hotel/motel accommodations and parks and recreation facilities. There is a great deal of interest in this right now, and they should continue this momentum. It's a new idea and monumental for this area. But it is consistent with the things that they are trying to promote here. There are organizations that can conduct this study, but it would cost $20,000 or more. There seems to be enough interest from those who want to take a role in this. They are meeting further with members of CORA to let them know this is not an attempt to take away their business or fundraising. The Board could consider a matching grant program. It might explore an economic development grant program. (There was a long discussion regarding CORA's reaction and how to reassure that group.) This effort would try to address the things that cannot be done today. Everyone will benefit. They hope to attract the interest of the U.S. Olympic Committee for training and events. (The group then discussed the schedule for fundraising, the study and the potential results.) The Board said that if the group is asking the County for a specific amount of money, they need to let the Board know so it could perhaps be included in the next budget. If the Board is supportive, it will make it easier for the group to get funds from others. Mr. Maier stated they need to know soon since budget meetings start in May. There can't be a firm commitment until the budget is reviewed and approved. Transcription of Audio Recording of a Work Session, April 15, 1985 Page 8 of 9 The Board would like to see the upper limit for the County's contribution no higher than $5,000. It could get the ball rolling. The process would likely take about three years. It was noted that the Seaside Convention Center is booked all of the time. This one could be just as successful, with all this area has to offer. 1 certify that the above is a true and accurate record of a meeting, as reproduced from two cassette tapes identified as Minutes of a Work Session of the Deschutes County Board of Commissioners, held on April 15, 1985. This record was completed subsequent to the presiding Deschutes County Board of Commissioners' tenure. Bonnie Baker For the Board of County Commissioners Transcription of Audio Recording of a Work Session, April 15, 1985 Page 9 of 9