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2017-126-Minutes for Meeting June 16,1986 Recorded 3/23/2017Recorded in Deschutes County CJ2017-126 Nancy Blankenship, County Clerk 03/23/2017 4:16:19 PM Commissioners' Journal For Recording Stamp Only Deschutes County Board of Commissioners Bend, Oregon DESCHUTES COUNTY BOARD OF COMMISSIONERS Audio Cassette Recording Titled: WORK SESSION June 16, 1986, 9:00-10:00 AM. A meeting of the Board of County Commissioners was held on June 16, 1986. Commissioners present were Lois Prante, Larry Tuttle and Dick Maudlin. Also present were Rick Isham and other staff. Agenda Items for the next business meeting: Report on Recycling, for review. A development agreement for John and Margie Marshall. Three modifications of the Mental Health Division contracts. Rezone from RS to RM in the Bend Urban Area, adjacent to the Bend Cinemas Theatre. Retainer agreement between the County and Bruce Bischoff, for labor relations services. Transcription of Audio Recording of a Work Session, June 16, 1980 Page 1 of 4 Resolution No. 86-037, approving the Juvenile Services Comprehensive Plan for Final signing for minor partition no. MP -865, partitioning a 40 -acre parcel in the EFU 20 zone. There was a discussion of an agreement with Lane County regarding lodging of prisoners. Mr. Isham said that this was put on the agenda at the request of Sheriff France. Lane County has requested that they be allowed to purchase vacant bed space from Deschutes County when Lane County is over capacity. They would primarily be city prisoners. Lane County would transport. The Sheriff wishes to do this. (There was a long discussion about liability issues.) The new fee is $65 per day, calculated midnight to midnight. This is usually favorable to the host facility; especially for very short stays. Most of these from other counties could be for months. Lane County had to close one of its facilities. Many jurisdictions have agreements with others in this regard. Sheriff France indicated that there won't be much of an impact on existing jail personnel, since most have to be there anyway. He feels that there would be a maximum of six from Lane County at any given time. There was another long discussion about potential liability issues, and also what happens if there are a bunch of local arrests and there isn't room for them at that time. There are existing problems in the local jail that they are trying to resolve, and do not want anyone analyzing how they operate. And it might not be a good idea to be at design capacity all the time. Two OLCC applications: Tumalo Emporium; and the Hampton Station, subject to the $15 fee. Refunds of Community Development fees. A Comprehensive Plan hearing is scheduled for the 18th Transcription of Audio Recording of a Work Session, June 16, 1980 Page 2 of 4 There was a lengthy discussion on a variety of road designations, going from public right of way to private road. Mr. Isham explained that these were originally initiated by Dave Hornung under the belief that some sort of project might be put together on Rae Road. Jan Ward owns part of the property, and part is owned by the homeowners' association. Some is public road that is not designated as a County Road, and some is a County road. This is not yet in its final form, and is it ready for action by the Board. He doesn't see a reason to proceed with getting the right of way in completely public ownership and improve the road at this time. The original anticipated project was to be done by a local improvement district, partially contingent on an agreement with the School District to participate. Mr. Isham needs to know what direction to take with this project. $260,000 as quoted would be inadequate today. It is unknown what percentage would be the responsibility of the School District. It is unknown what the homeowners' association bylaws require. They got the right number of signatures and deeded property over to the County, but has not yet been accepted by the County. Nothing has happened since then, about eight months. There was discussion on local improvement district projects becoming very costly to the County, and resulting in legal issues. So the County put a stop on LID's until they could reassess the criteria to know when it is feasible to move on an LID. Staff said that the Ward Corporation (the Iris Ward estate, and not Jan Ward) also needed to deed over some property as well. The homeowners' association may be willing to participate with the LID, depending on the scope and the cost. There are two different LID sizes, one that is only four or five along Rae Road, and one that includes almost all of Tillicum Village (176 owners) and more. The problem is that this road is not heavily used by most of the Tillicum owners. Transcription of Audio Recording of a Work Session, June 16, 1980 Page 3 of 4 The Murphy Road completion is a long way off. The roads are not built to standard for school busses and other traffic that has used them for years. The School District did not develop access as it should have. There was a long discussion about the extent of road improvements, safety for children, speeding, and other issues. At this time, the residents would like to see patrols stepped up to slow traffic down. It is not the only unsafe situation or crisis area. They need to know which other parties are willing to participate in an LID. They need an update on potential costs and decide how the dollars could be spread out. Then they can find out what people are willing to pay. The School District has declined to contribute anything so far, and wants the County to take ca re of it. The group discussed whether to get the costs first or ask the property owners if they are even interested. Most felt that the total cost should come first so people can decide if they can or want to participate. If the School District won't participate, the others will have to pick up the costs, so they need to know this right away as well. Public Works will contact the larger entities to gauge their interest. It is unknown if sidewalks are required, and if so, whether on one side of the road is enough. The width of the project would need to take in sixty feet. The County has not yet budgeted for its part of the overall project. This would happen in the 1987-88 fiscal year. 1 certify that the above is a true and accurate record of a meeting, as reproduced from a cassette tape identified as Minutes of a Business Meeting of the Deschutes County Board of Commissioners, held on June 16, 1986. This record was completed subsequent to the presiding Deschutes County Board of Commissioners' tenure. Bonnie Baker For the Board of County Commissioners Transcription of Audio Recording of a Work Session, June 16, 1980 Page 4 of 4