2017-139-Minutes for Meeting February 06,2017 Recorded 3/27/2017Recorded in Deschutes County CJ2017-139
Nancy Blankenship, County Clerk
Commissioners'Journal 03/27/2017 9:10:15 AM
For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97703-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
Allen Conference Room
Monday, February 6, 2017
Present were Commissioners Tammy Baney, Anthony DeBone and Phil Henderson. Also present
were Tom Anderson, County Administrator, Erik Kropp, Deputy County Administrator, David
Doyle, County Counsel, and Sharon Ross Executive Secretary.
Attending for a portion of the meeting were Chris Doty, Public Works Director, Dan
Despotopulos, Fair & Expo Director; James Lewis, Property Management Specialist; Timm
Schimke, Director of Solid Waste Operations; Whitney Hale, Public Information Officer; and
Judith Ure, Management Analyst. One representative of the media was in attendance.
CALL TO ORDER: Chair Baney opened the meeting at 1:30 p.m.
ACTION ITEMS
1. Consideration of Board Signature on Resolution No. 2017-005, Support of a
Transportation Funding Package in the 2017 Legislative Session
Chris Doty, Public Works Director was present noting the passage of a transportation
funding package in the 2017 legislative session is one of the primary legislative goals of
transportation agencies across the state. He presented a resolution for consideration in
Minutes of Board of Commissioners' Work Session February 6, 2017 Page 1 of 4
support of the transportation funding package. This resolution represents a joint effort
of the tri -county area and speaks to the needs of transportation agencies.
Commissioners DeBone and Baney noted support and understand the challenges in
funding. Commissioner Henderson asked for clarification on local funding. Local
funding comes from sources such as gas tax and driver's license fees. Commissioner
Henderson requested further information and rewording of the resolution before
offering support. Commissioner DeBone suggested a letter of support to the legislators.
Discussion held on how to fund infrastructure. The draft resolution was reviewed and
suggestions for revisions were made. Mr. Doty will revise the resolution and bring back
for consideration at the Wednesday, February 8, 2017 Business Meeting.
2. Property Contract with Convention Sports & Leisure (CSL)
Dan Despotopulos, Fair & Expo Director was present to review the recent request for
proposals that had been sent out for development of strategic recommendations for the
overall facility marketing and inventory of existing facilities and products for the Fair &
Expo Center. He reviewed the Revenue and Event categories for 2016 — 2017 for the
Fair & Expo Center.
County Administrator Anderson noted over the past 18 months discussions have been
held on the possibility of a sports complex and how it might benefit the region in terms
of tourism. Discussions with the Fair Board and Budget Committee prompted review on
a broader spectrum and looking at the asset and capacity we have in the Fair and Expo
Center. A request for proposals was sent out for consultants. Business practices,
marketing, and capital improvement options are some areas of focus in the consultant's
work. Mr. Anderson will also give this item as an update during the Joint Meeting with
the City of Redmond. The Commissioners expressed support in moving forward with
the consulting group Convention Sports & Leisure. Commissioner DeBone wanted the
future of the Fair and Expo Center to remain as the Central Oregon feel with the
people's fairgrounds. Discussion held on the property and the vision of the future.
OTHER ITEMS:
• Sisters Eagle Airport: Nick Lelack, Community Development Director and Peter Russell,
Senior Transportation Planner were present to review draft talking points for the
Oregon Department of Aviation Hearing on the Sisters Eagle Airport that is scheduled
Minutes of Board of Commissioners' Work Session February 6, 2017 Page 2 of 4
for February 8t" at 6:00 p.m. Suggestion made for the talking points to be drafted into a
letter format. Community Development Department staff will be in attendance at the
hearing. Commissioners Baney and Henderson expressed interest in attendance as well.
The hearing information will be posted on the BOCC calendar noting the possible
attendance of BOCC.
Information in the letter should include the three criteria of consideration for public use:
provides important air links, provides essential safety or emergency services, and is of
economic importance. The letter will be drafted and sent to Public Information Officer
Whitney Hale before taking to the Board for consideration.
• Joint Meetings: County Administrator Anderson noted the Joint Meeting with the City
of Redmond the evening of February 7t". The meeting with the City of La Pine is
scheduled for February 8t"
• County Administrator Anderson noted the annual dinner with the Circuit Court Judges is
scheduled for March 22nd
EXECUTIVE SESSION:
At this time of 2:40 p.m., the Board went into Executive Session under ORS 192.660 (2)(e) real
property negotiations. The Board came out of Executive Session at 3:29 p.m.
OTHER ITEMS:
Appointments and Affiliations: Erik Kropp, Deputy County Administrator presented the
Boards list of 2017 Appointments and Affiliations for the Boards review. Commissioners
Baney and DeBone made revisions to their noted sections of the document and
submitted them to Mr. Kropp. Commissioner Henderson noted interest in Upper
Deschutes Watershed Council, the Deschutes Forest Collaborative Project, and Freight
Advisory.
COIC Legislative Concept: Commissioner DeBone asked to discuss this item regarding
COIC's request of support and to clarify Deschutes County's position. Karen Friend,
Executive Director had presented the legislative concept at a prior work session.
Minutes of Board of Commissioners' Work Session February 6, 2017 Page 3 of 4
Commissioner Baney would prefer we remain neutral. Commissioners DeBone and
Henderson noted they are not supportive. Commissioner Baney pointed out the fact we
would not be allowing people to vote and have a voice and she will remain neutral.
DEBONE: Made motion stating Deschutes County is not in support of Central
Oregon Intergovernmental Committee (COIC) legislative concept at
this time.
HENDERSON: Second.
VOTE: DEBONE: Yes
HENDERSON: Yes
BAN EY: Chair votes no. Motion Carried
ADJOURN: Being no further discussion, the meeting adjourned at 3:53 p.m.
DATED this
Board of Commissioners.
4in
g Se retary
Day of C. 2017 for the Deschutes County
Tammy Baney, Chir
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Anthony DeBone, Vice Chair
Philip G. Henderson, Commissioner
Minutes of Board of Commissioners' Work Session February 6, 2017 Page 4 of 4
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 PM, MONDAY, FEBRUARY 6, 2017
Allen Conference Room - Deschutes Services Building, 2ND Floor — 1300 NW Wall Street — Bend
Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be addressed at the
meeting. This notice does not limit the ability of the Board to address additional subjects. Meetings are subject to
cancellation without notice. This meeting is open to the public and interested citizens are invited to attend.
Work Sessions allow the Board to discuss items in a less formal setting. Citizen comment is not allowed,
although it may be permitted at the Board's discretion. If allowed, citizen comments regarding matters that are or
have been the subject of a public hearing process will NOT be included in the official record of that hearing. Work
Sessions are not normally video or audio recorded, but written minutes are taken for the record.
CALL TO ORDER
ACTION ITEMS
1. Consideration of Board Signature on Resolution No. 2017-005, Support of a
Transportation Funding Package in the 2017 Legislative Session - Chris Doty, Public
Works Director
2. Property Contract with CSL - Dan Despotopulos
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public; however, with few exceptions and under specific
guidelines, are open to the media.
Board of Commissioners Work Session Agenda Monday, February 6, 2017 Page 1 of 2
EXECUTIVE SESSION
1. Executive Session under pending Real Property Negotiations ORS 192.660
(2)(e)
ADJOURN
Deschutes County encourages persons with disabilities to participate in all programs and
activities. To request this information in an alternate format please call (541) 617-4747.
FUTURE MEETINGS:
Additional meeting dates available at www.deschutes.ora/meetingcalendar
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
boara of commissioners Work Session Agenda Monday, February 6, 2017 Page 2 of 2
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Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners Work Session of February 6, 2017
DATE: January 26, 2017
FROM: Chris Doty, Road Department, 541-322-7105
TITLE OF AGENDA ITEM:
Consideration of Board Signature on Resolution No. 2017-005, Support of a Transportation
Funding Package in the 2017 Legislative Session
PUBLIC HEARING ON THIS DATE?: No
BACKGROUND AND POLICY IMPLICATIONS:
Passage of a Transportation Funding Package in the 2017 legislative session is one of the
primary legislative goals of transportation agencies (ODOT, Counties, Cities) across the state.
As one of few funding mechanisms which does not contain an inflation hedge, increases in
funding (rate) require legislative action. The legislature passed a transportation funding
package in 2009 and prior to that, 1993. As such, transportation funding, primarily though the
impact of inflation, has slowly failed to keep pace with needs - especially capital improvement
needs (congestion and safety).
In an effort to show support to our local delegation, a resolution was crafted, via the COIC
City/County Administrators Group, for consideration by all cities and counties in the tri -county
area. To date, the resolution has been approved by Jefferson County as well as Redmond, La
Pine, and Madras, and will be considered by the remaining agencies in the coming weeks.
The goal of the resolution is to show local government support for a transportation package in
the upcoming session.
FISCAL IMPLICATIONS: As noted in the Resolution.
ATTENDANCE: Chris Doty
RECOMMENDATION & ACTION REQUESTED:
Approval of Resolution 2017-005, A Resolution in support of a Transportation Funding
Package in the 2017 Legislative Session
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution in support of a Transportation
Funding Package in the 2017 Legislative Session * RESOLUTION NO. 2017-005
WHEREAS, the need for increased funding to address transportation maintenance, operations, capital
construction and safety exists within every City and County in Central Oregon; and
WHEREAS, significant growth in traffic volume has exacerbated congestion and the need for safety and
capacity improvements on the state highway systems connecting our communities; and
WHEREAS, investment in transportation infrastructure results in near term job creation in the
construction sector and long term job attraction via the addition of system capacity to accommodate economic
development; and
WHEREAS, time is the enemy of a deteriorating infrastructure as deferred and forgone maintenance
result in exponential and inevitable cost increases; and
WHEREAS, legislative adjustments in transportation funding are infrequent and the buying power of
prior adjustments in revenue are eventually eroded via inflation; and
WHEREAS, local funding options are complex and difficult to gain voter approval, yet the State
Highway Fund mechanism is established, fair, and preferred by industry stakeholders; and
WHEREAS, the federal Secure Rural Schools and Community Self -Determination Act is set to expire,
leaving a significant funding void in county road programs; and
WHEREAS, preparation for natural disasters and emergency response is not exclusive to western
Oregon communities; Central Oregon cities and counties will play an important role in the recovery of Oregon
from the Cascadia event; and
WHEREAS, the Cities and Counties of Central Oregon recognize that increased funding to meet these
needs will require the development of new revenue sources; therefore
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSION, DESCHUTES COUNTY,
OREGON, as follows:
Section 1. The signatories to this Resolution strongly support development of a Transportation Funding
Package in the 2017 Legislative Session to generate needed revenue to invest in the maintenance, operation,
capital construction, and safety of our transportation systems.
Page 1 of 2 — Resolution 2017-005
Section 2. The signatories to this Resolution support and encourage participation of our legislative
delegation in helping develop and pass a Transportation Funding Package.
Section 3. The signatories to this Resolution pledge support to our legislative delegation's efforts and
vote to pass a Transportation Funding Package.
Section 4. This Resolution shall take effect upon its adoption.
DATED this day of 52017.
ATTEST:
Recording Secretary
Page 2 of 2 — Resolution 2017-005
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
ANTHONY DEBONE, Vice Chair
PHILIP G. HENDERSON, Commissioner
Pre TRT Post TRT
2012-2013 2015-2016
Revenue $ 683,590.00 $ 1,186,982.00
Economic Impact $ 26,321,952.00 $ 36,529,051.00
Events 361 410
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Talking Points for Oregon Dept. of Aviation Hearing
On Sisters Eagle Airport Being Added to Appendix M
(6 p.m., 218/17, Sisters High School)
Thank everyone for coming out to participate in this process.
Acknowledge the Board has received significant and thoughtful public input on
this and other airport -related issues, which the Board appreciates.
Please know the focus of tonight's hearing is only on whether the airport should
be listed on Appendix M as a public use airport. The hearing and decision, which
you will hear more about from ODA staff, is based on three criteria:
o Provides important air links
o Provides essential safety or emergency services
o Is of economic importance
Sisters Eagle Airport in the past has been a base for firefighting operations and
air transport of crash victims, and provides jobs in Deschutes County.
Regarding other airport -related matters that many people have raised to the
County, please know:
1 We have adopted procedures and processes that must be followed, including
public hearings open to everyone, to consider any future proposal to expand
the airport's boundaries, operations, or activities outside City limits and onto
County zoned land.
2 Our staff is working collaboratively with Sisters thele Air, Eagle Air runway extension, and Estates
HOA, and the Department of State Lands onhe
keeping the Board up-to-date on the progress toward a solution. Skydiving
operations have ended and cannot begin unless approved by County through
a public process. These, however, are not the subjects of this hearing or
process. Our staff is available to answer your questions after this meeting.
Recognize Nick and Peter for the public.
Thanks again.
Deschutes County Board of Commissioners
Appointments and Affiliations for 2016
**DRAFT** 2-6-17
Tammy Baney
Commissioner Required
Deschutes County Board of Commissioners - Chair
COVA (Central Oregon Visitors' Association) - Member
Public Safety Coordinating Council - Vice Chair
Wellness and Education Board of Central Oregon - Member
Central Oregon Health Council - Chair
Hospital Facility Authority Board - Chair
ORMAP (The Oregon MAP) Board - Member
Other Appointments
AOC Legislative Committee - Member
Arts Central - Ex -Officio Member
Association of Oregon Counties - Past President
Family Access Network - Ex -Officio Member
Governor's Transportation Visioning Panel, Co -Chair
Healthy Beginnings - Ex -Officio Member
KIDS Center Advisory Board - Member
NACo (National Association of Counties) Human Services & Education Committee
Oregon Housing Stability Council - Member
Oregon School Immunization Law Advisory Committee - Member
Oregon Transportation Commission - Chair
Anthony DeBone
Commissioner Required
Deschutes County Board of County Commissioners - Vice Chair
Bend MPO (Metropolitan Planning Organization) - President (note: Phil interested)
PSCC - Public Safety Coordinating Council - Alternate Board Representative
NeighborImpact Board - Member
Central Oregon Area Commission on Transportation - Alternate
City of Bend Urban Growth Boundary Steering Committee Membe
COIC (Central Oregon Intergovernmental Council) - Alternate
Deschutes County Audit Committee - Member
RACommissioners\Forms & D i rectories\Com m ittees\D raft BOCC 2017 Committees and Appointments