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2017-140-Minutes for Meeting February 08,2017 Recorded 3/27/2017Recorded in Deschutes County CJ2017-140 Nancy Blankenship, County Clerk Commissioners'Journal 03/27/2017 9:12:49 AM Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in -accordance with ORS 205.244: Re-recorded at the request of [give reason] previously recorded in Book _ or as Fee Number to correct and Page , Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97703-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS Wednesday, February 8, 2017 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend Present were Commissioners Tammy Baney, Phil Henderson and Anthony DeBone. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David Doyle, County Counsel; and Sharon Ross, Executive Secretary. Several citizens were present. One representative of the media was in attendance. CALL TO ORDER: Chair Baney called the meeting to order at 10:01 a.m. PLEDGE OF ALLEGIANCE CITIZEN INPUT BJ Soper approached the Board with concerns on Judicial Abuse in the Oregon Federal Court. Mr. Soper lives in Redmond and commented he is proudly involved with his community. He asked the Board for help on behalf of the community regarding the trials in Portland for the four men facing federal charges based on the incident in Malheur County at the National Wildlife Refuge. He commented on constitutional rights and trials by jury. He asked the Board of Commissioners to offer a public condemnation of Judge Anna Brown and her determination to not allow these men a trial by jury. His written comments will be emailed to the Board for the record. Minutes of Board of Commissioners' Business Meeting February 8, 2017 Page 1 of 6 CONSENT AGENDA: Before the Board was Consideration of Approval of the Consent Agenda. DEBONE: Move approval of Consent Agenda minus the approval of minutes (Items 9, 10, & 11) and moving forward Items 5, 6, and 7 for discussion. HENDERSON: Second. VOTE: DEBONE: Yes. HENDERSON: Yes. BANEY: Chair votes yes. Motion Carried Consent A�end� a Items: 1. Board Signature of Resolution #2017-003, Transfer of Appropriation from the General Fund/Non-Departmental to the Project Development & Debt Reserve Fund. 2. Board Signature of Resolution #2017-007, Transfer of Appropriation from the General Fund/Non-Departmental Fund to the Fair and Expo Center Fund. 3. Board Signature of Order #2017-004, Authorizing Property Manager to Sign Real Estate Documents. 4. Board Signature of Document No. 2017-065, J Bar J Youth Services Lease of Room 229 at Juvenile Detention Facility 5. Board Signature of Document No. 2017-083, a Lease between Deschutes County and the Home Center Inc. Dba Johnson Brothers Appliances. 6. Board Signature of Resolution No. 2017-005, Support of a Transportation Funding Package in the 2017 Legislative Session 7. Board Signature of Resolution #2017-008, Appropriating a New Grant in the Public Health Fund. 8. Board Signature on Letters of Appointment to the Noxious Weed Advisory Board for Sarah Canham and Donald Wright for terms through December 31, 2018 and Reappointments to Kelsey Josi, Spring Olson, and Christina Veverka for terms through December 31, 2019. 9. Board Approval of the January 4, 2017 Work Session Minutes 10. Board Approval of the January 18, 2017 BOCC Retreat Minutes 11. Board Approval of the January 25, 2017 Business Meeting Minutes Minutes of Board of Commissioners' Business Meeting February 8, 2017 Page 2 of 6 ACTION ITEMS Consent Agenda Item 5, Pulled for Discussion: Consideration of Board Signature of Document No. 2017-083, A Lease between Deschutes County and the Home Center Inc., dba Johnson Brothers Appliances. James Lewis, Property Management Specialist reviewed the lease agreement with the Home Center, Inc. He clarified the agreement was made on a lower rate because they are unable to vacate the building within the short time frame causing a hardship. This agreement happened after the fact of the purchase agreement. Mr. Lewis reported the plans for this building will include some remodeling and will be used for County storage. The building at 65 Greenwood is currently being used for storage and those items will be relocated to the purchased Johnson Brothers Appliance building as it will provide a better space for storage with an existing a loading dock. By end of summer the storage contents will be moved and the Greenwood building could then be placed on the market. DEBONE: Move approval of Document No. 2017-083 HENDERSON: Second. VOTE: DEBONE: Yes HENDERSON: Yes BANEY: Chair votes yes. Motion Carried • Consent Agenda Item 6, Pulled for Discussion: Consideration of Board Signature of Resolution No. 2017-005, Support of a Transportation Funding Package in the 2017 Legislative Session. Chris Doty, Public Works Director was present to review the revisions made to the Resolution supporting the transportation funding package. The revisions were based on discussion at the February 6, 2017 Work Session. Commissioner Henderson commented he has concerns with a formal resolution advising another legislative body. Discussion held on funding, maintenance, and traffic safety and additional revisions to be made to the proposed resolution. Mr. Doty will make the revisions and bring to the Board for consideration at the afternoon Work Session. • Consent Agenda Item 7, Pulled for Discussion: Consideration of Board Signature of Resolution No. 2017-008, Appropriating a New Grant in the Public Health Fund. Minutes of Board of Commissioners' Business Meeting February 8, 2017 Page 3 of 6 Wayne Lowry, Finance Director presented the resolution for consideration. This resolution allows receipt of new grant revenue in the amount of $714,054. Discussion held on reporting and the grant process. Mr. Lowry also explained there is a rate the federal government has authorized for services and the revenue side comes from that reimbursement activity. Additional discussions will be held at the budget committee meeting. DEBONE: HENDERSON VOTE: DEBONE: Move approval of Resolution No. 2017-008. Second. HENDERSON: BANEY: Yes Yes Chair votes yes. Motion Carried 12. Board Consideration of Public Transit Grant Fund Recommendations and Authorizing Submittal of the County's Public Transit Grant Applications. Judith Ure, Management Analyst reviewed the public transit grant process. Each biennium, the Oregon Department of Transportation makes funds available from the Special Transportation Fund Formula and Federal Transit Administration Section 5310 grant programs for the purpose of supporting public transit services, primarily serving seniors and people with disabilities. Applications are received by Deschutes County and reviewed by the County's Special Transportation Fund Advisory Committee which then makes recommendations to t e for of oners special transportationic transit fund,fund, section ant funds. Recommendations were mad g 5310 general grant program, and section 5310 small urban area grant program. The Special Transportation Fund Advisory Committee recommends Boards approval and to authorize staff to prepare and submit the County's public transit grant applications to the Oregon Department of Transportation. HENDERSON DEBONE: VOTE: Move approval as presented. Second. HENDERSON: DEBONE: BANEY: Yes Yes Chair votes yes. Motion Carried Minutes of Board of Commissioners' Business Meeting February 8, 2017 Page 4 of 6 CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 12. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District, in the Amount of $160,161.88 DEBONE: Move approval, subject to review HENDERSON: Second County Administrator Anderson noted expenses for components of the new radio system. VOTE: DEBONE: HENDERSON: BANEY: Yes Yes Chair votes yes. Motion Carried. CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11 COUNTY SERVICE DISTRICT 13. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-11 County Service District, in the Amount of $89,037.51 DEBONE: Move approval, subject to review HENDERSON: Second County Administrator Anderson noted the quarterly allocation of property tax rate. VOTE: DEBONE: HENDERSON: BANEY: Yes Yes Chair votes yes. Motion Carried. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 14. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County, in the Amount of $459,649.11 DEBONE: Move approval, subject to review HENDERSON: Second Minutes of Board of Commissioners' Business Meeting February 8, 2017 Page 5 of 6 amage cleanup at the 9-1 -1 County Administrator Anderson noted expenses for a atre Gated the quick response of the Operations Building on Christmas Day. The Board pp Deschutes County Facilities department. VOTE: DEBONE: Yes HENDERSON: Yes BANEY: Chair votes yes. Motion Carried. OTHER ITEMS of Aviation (ODA): Peter Russell, Senior Transportation Letter to Oregon Department Planner and Nick Lelack, Community Development Dry 6, 2017. Upon irector presented the edited letter as directed by the Board at the Work Session of Februill be athe Board forsion, additional editWork Sessioner resent d t The ODA public hearing is scheduled for considerationat the afternoon this evening. ADJOURN: Being no further items to come before the Board, the meeting was adjourned at 11:12 a.m. Day of ��'t' 2017 for the Deschutes DATED this County Board of Commissioners. Tammy Baney, Chair ATTEST: Recording Secret y Anthony DeBone, Vice Chair Philip G. Henderson, Commissioner rcui uuI y -1 Minutes of Board of Commissioners' Business Meeting page 6of6 February 8, 2017 Deschutes County Board of County Commissioners P. O. Box 6005, Bend, OR 97708-6005 1300 NW Wall St., Suite 206, Bend, OR 97703-1960 (541) 388-6570 - Fax (541) 385-3202 www.deschutes.org boardg,deschutes. ori Tammy Baney Anthony DeBone Phil Henderson Mr. Mitch Swecker Director, Oregon Department of Aviation Oregon Dept. of Aviation 3040 25th St SE Salem, OR 97302 RE: ODA Hearing on Adding Sisters Eagle Airport Director Swecker: Thank you for the opportunity to provide comments regarding the proposal to add the Sisters Eagle Airport to the Oregon Department of Aviation's list of privately owned airports of state concern. We have received considerable, thoughtful input from County residents on this and other airport -related issues. We sincerely appreciate everyone who is taking an active role in this public process and have paid close attention to all the issues raised. Of the three main criteria used by ODA, the Sisters Eagle Airport has provided emergency services in the past related to traffic crashes and firefighting. We recognize that the airport and its boundary are located within the City of Sisters, which makes the City the land use authority for the airport. At the same time, the County has received communications about potential airport expansions and operations on adjacent or nearby rural lands that fall under county land use authority. If the airport owners propose to expand the airport's boundaries or operations beyond city limits, they will need to apply to the County for land use permits and possible Comprehensive Plan and Zoning amendments. Any proposal of this kind would be subject to public review and comment, including a public hearing process through Deschutes County. Our staff has and continues to work collaboratively with Sisters Eagle Airport, Eagle Air Estates and the Department of State Lands on the runway overrun built at the north end of the runway. We will remain engaged in this process as it continues, as we know this is an area of interest for many Deschstaff tes County residents. For additional information pertaining to these and other matters, please contact County Senior Transportation Planner Peter Russell or Community Development Director Nick Lelack. Thank you, Tammy Baney, Chair Anthony DeBone, Vice Chair Philip G. Henderson, Commissioner SECTION 5310 FUNDING APPLICATION j, Dopsrrman� of rrmnnnaa�,�nn Enhanced Mobility of Seniors and Individuals with Disabilities Rall and Poblic Transit Applicant Information I am the Special Transportation Fund Agency. .... .......... SYes ❑No SPECIALTRANSPORTATION FUND AGEat CCY NAME; Deschutes County TRANSIT AGENCY LEGAL NAME Deschutes County TRANSIT AGENCY DBA IJAP.4E (OPTIONAL) FCL7C:RAL. ON URBANIZED AN17.kFi iLONE Oregon AGENCY MAILING:AODRESS (STREET OR PO BOX) CITY, STATE, !IP 1300 NW Wall St., Suite 200 Bend OR 97701 AGENCY WEB ADDRESS www.deschutes.org NAME OF APPLICATION CONTACT III LE OF APPLICA'nON CONTACT Judith Ure Management Analyst EMAIL OF APPLICATION CONTACT 1'? IONS OF APPLICATION CONTACT I FAX Judith.Ure@deschutes.org 1541-330-4627 (541) 385-3202 NAME OF CONTRACT SIGNATORY W_ 'I"ITLF OF CONTRACT SIGNATORY EMAIL OF CON I RACT SI GNATO RY — PI.1ONE _QF CONTRACT SIGNATORY FAX TRANSIT AGENCY STATUS SERVICE: AREA Public Agency Non -urbanized or Rural area with population of less than 50,000 What type of service will be supported with the 5310 grant? Select all that apply: ®Open to the general public at all times E] Open to the general public on a space -available basis F1 Open only to seniors and individuals with disabilities ❑Limited to defined clientele (e.g. residential home) ®Demand Response ❑Deviated Route ®Other (define): The La Pine -Bend Community Connector shuttle is a fixed -schedule long-distance commuter service. Project Selection Select the project types that you wish to include in your application. Select all that apply. ®A. Purchased Service ❑B. Mobility Management Project ❑C. Replacement Vehicle(s) ❑D. Service Expansion and Right -sizing Vehicles ❑E. Capitalized Vehicle Preventive Maintenance A. PURCHASED SERVICE PROJECT 1. Proiect Title Pine Area Purchased Services Project ❑ F. Equipment G. Signs and Other Amenities H. Passenger Shelters ❑I. Facilities (Bus Barns and Other Buildings) 734-2791 (11/2016) Page 1 of 2 2. Explain how your project is planned, designed, and carried out to meet the special needs of seniors and individuals with 14i,... 1,H fog —t— nonoral ni ihlir transit ig Pither insufficient. Inappropriate, or not available: PROJECT SERVICE DESCRIPTION Cascades East Transit has been delivering transit services in the La Pine area since 2008. CET services were created from a former senior bus program and have been designed with the needs of seniors and persons with disabilities first, although anyone may ride. The local service is demand -response, open M -F from 7:00 am to 5:30pm, and passengers are picked up at their origin and dropped off at their destination, Local service is available within the city of La Pine as well as a broad area outside the community. Local buses can transfer passengers to the Community Connector shuttles to Bend (and from there to all other Central Oregon communities ). The shuttles operate M -F with 3 round -trips to Bend. All buses are wheelchair -equipped and the shuttle pickup locations are ADA -compliant. CET works with local agencies - including the La Pine Senior Center, the La Pine Community Health Center, the Central Oregon Coalition for Access, Abilitree, and High Desert Advocates - to ensure that services are meeting priority needs. 3. Estimated number of unduplicated individuals (older adults and individuals with disabilities) this project proposes to support in the biennial grant period: ................................................... 4. Estimated number of one-way rides this project proposes to provide in the biennial grant period: ......................... _ ...... _ ... _ ............... ...... ...... ......... ... ___ ....... ...................... ....... 5. On what page is project listed in the Adopted Coordinated Plan? ......................................... 6. Date Coordinated Plan adopted: .............................................. .... ...... .................. 150 32,426 6 May 13, 2009 7. Project cost and match information: _ TOTAL PROJECT COST MATCH AMOUNT (TOTAL PROJECT COST x 10.27%) GRANT AMOUNT _.._,...�_._. $10,000.00 $87,371.00 8 r)Pcrriha tha cnllmP of your local match funds in the field below (examples: funds from your budget, STF funds). If the matching unds are not available now, describe when they will be (examples: next fiscal year, January 2016.) Please be specific. _OCAL MAT014 OF TAILS Deschutes County lottery funds and City of LaPine General Funds 9. Is this proiect part of a group of activities or projects that are dependant on each other (for example, a new mv_ nnl,-, ransit service that requires capital and operating funds)?.,..... ......................................................................... - F YES, PRov 6z OL^^TAILS QF GROUPED SERVICE ACTIVITIES 'OIC 5311 grant, COIC 5311(f) grant, COIC 5310 Vehicle Preventative Maintenance grant funds and Deschutes County 3TF funds. 0. Does your transit agency have an existing contract for transit e ..... ....... ................... -- _ ____. F YES, NAME THE CONTRACTOR. IF NO, DESCRIBE iiOW THE TRANSIT AGENCY WILL PROCURE THE SERVICE AND NAME THE CONTRACTOR IF KNOWN. Central Oregon Intergovernmental Council, DBA "Cascades East Transit" Submitting your application • STF agencies: submit your application to RPTD by using the "Submit by Email' button, attaching any required documents (such as DICE Worksheets and Preventive Maintenance Plans). • Non-STF Agencies: save your application and email it to your STF Agency, attaching any required documents. Total Section 5310 Grant Request: $87371.00 734-2791 (11/2016) Page 2 of 2 sAV�; nAn SECTION 5310 FUNDING APPLICATION bapaTYmont®T 1Wi r,��npp�,P,�oR Enhanced Mobility of Seniors and Individuals with Disabilities Rail and Public Transit Applicant Information I am the Special Transportation Fund Agency., .... _ .................. ............ .....,. ............................. ❑Yes ®No SPECIAL TRANSPORTATION FUND AGENCY NAME Deschutes County TRANSIT AGENCY LEGAL NAME City of Redmond TRANSIT AGENCY DBA NAME (OPTIONAL) FEDERAL EItJ URBANIZFU ZONE Oregon AGENCY MAILING ADDRESS (STREET OR PO BOX) CITY, STATE, ZIP 4.-..� 716 SW Evergreen Redmond, OR 97756 AGENCY WEB ADDRESS www.ci.redmond.or.us NAME OF APPLICATION CONTACT FILE OF APPLICATION CONTACT Rob Peters ITransportation Division Manager EMAfLOFAPPLICATION CONTACT PHONE OFAPPLICAI"ION C:ONTACT PAX rob.peters@ci.redmond.or.us 541-504-2018 (541) 548-0253 NAME OF CONTRACT SIGNATORY OF CONTRACT SIGNATORY Bill Duerden [Directorof Public Works EMAIL OF CONTRACT SIGNATORY PHONE OF i 61�vF: 2. Explain how your project is planned, designed, and carried out to meet the special needs of seniors and individuals with disabilities when general public transit is either insufficient, Inappropriate, or not available: Cascades East Transit has been delivering transit services in the Redmond area since 2008. CET services were created from a former senior bus program and have been designed with the needs of seniors and persons with disabilities first, although anyone may ride. The local service is demand -response, open M -F from 6:30 am to 6:00 pm, and passengers are picked up at their origin and dropped off at their destination. Local service is available within the Redmond U.GB. Local buses can transfer passengers to the Community Connector shuttles to Bend (and from there to La Pine, Madras, Prineville, or Sisters). The shuttles operate M -F with 8 round -trips to Bend. All buses are wheelchair -equipped and the shuttle pickup locations are ADA -compliant. CET works with local agencies - including Opportunity Foundation of Central Oregon, Redmond Proficiency Academy, St. Charles Health System, Central Oregon Community College, Deschutes Public Library, Housing Works, the senior center, the Central OR Coalition for Access, and High Desert Advocates - to ensure that services are meeting priority needs. 3. Estimated number of unduplicated individuals (older adults and individuals with disabilities) this project proposes to support in the biennial grant period: .................................................... 4. Estimated number of one-way rides this project proposes to provide in the biennial grant period: ............................................................................. .............................................................. 5. On what page is project listed in the Adopted Coordinated Plan? ......................................... 6. Date Coordinated Plan adopted: ....... ............ _ ..... _ .......... ....... ___ 7. Project cost and match information: 425 156,994 6 May 13, 2009 TOTAL PROJECT COST MATCH AMOUNT (TOTAL PROJECT COST x 10.27%) GRANT AMOUNT $44,999.96 $393,169.04 8. Describe the source of your local match funds in the field below (examples: funds from your budget, STF funds). If the matching unds are not available now, describe when they will be (examples: next fiscal year, January 2016.) Please be specific. ,OCAL MATCH DETAILS City of Redmond Transportation Funds 9. Is this project part of a group of activities or projects that are dependant on each other (for example, a new ransit service that requires capital and operating funds)?... ................. res Ulw F YES, PROVIDE DETAILS OF GROUPLD SERVICE ACTIVITIES COIC 5311 grant, COIC 5311(f) grant, COIC 5310 Vehicle Preventative Maintenance grant funds and Deschutes County STF funds. K71 T`7 KI (U. noes your transit agency nave an existing contract Tor transit r......................................................................... u , ", P YES, NAME THE COWI'RACTOR. IF NO, DESCRIBE HOW THE TRANSIT AGENCY WILL PROCURE THE SERVICC AND NAME THE CONTRACTOR IF KNOWN, Central Oregon Intergovernmental Council, DBA "Cascades East Transit" Submitting your application • STF agencies: submit your application to RPTD by using the "Submit by Email' button, attaching any required documents (such as DICE Worksheets and Preventive Maintenance Plans). • Non-STF Agencies: save your application and email it to your STF Agency, attaching any required documents. Total Section 5310 Grant Request: 393,169.0437 734-2791 (11/2016) Page 2 of 2 A Grcpnn SECTION 5310 FUNDING APPLICATION gepn�imnnf of rr�rnsporfatran Enhanced Mobility of Seniors and Individuals with Disabilities Rai{ and Public Transit Applicant Information am the Special Transportation Fund Agency .................. ....... ......... ......... .......... ............... ..,............. ..... ❑Yes ®No a SPECIAL TRANSPORTATION FUND AGENCY NAME Deschutes County TRANSIT AGENCY LEGAL NAME City of Sisters TRANSIT AGENCY DBA NAME (OPTIONAL) FEDERAL EIN URBANIZED ZONE 936002257 Oregon AGENCY MAILING ADDRESS (STREET OR PO BOX) CITY, STATE, ZIP PO Box 39 Sisters, OR 97759 AGENCY WEB ADDRESS NAME OF APPLICATION CONTACT TITLE OF APPLICATION CONTACT Rick Allen Interim City Manager EMAIL OF APPLICATION CONTACT PHONE OF APPLICATION CONTACT FAX rallen@ci.sisters.or.us 541-323-5205 541-549-0561 NAME OF CONTRACT SIGNATORY TITLE OF CONTRACT SIGNATORY Rick Allen Interim City Manager EMAIL OF CONTRACT SIGNATORY PHONE OF CONTRACT SIGNATORY FAX rallen@ci.sisters.or.us 541-323-5205 541-549-0561 TRANSIT AGENCY sTArus SERVICE AREA Public Agency Non -urbanized or Rural area with population of less than 50,000 What type of service will be supported with the 5310 grant? Select all that apply: ®Open to the general public at all times ❑Open to the general public on a space -available basis ❑ Open only to seniors and individuals with disabilities []Limited to defined clientele (e.g. residential home) ®Demand Response ❑Deviated Route ®Other (define): commuter bus service between Sisters and Redmond, and Sisters and Bend. Project Selection Select the project types that you wish to include in your application. Select all that apply. ®A. Purchased Service ❑B. Mobility Management Project ❑C. Replacement Vehicle(s) ❑D. Service Expansion and Right -sizing Vehicles ❑E. Capitalized Vehicle Preventive Maintenance A. PURCHASED SERVICE PROJECT 1. Proiect Title sters CET Transit Purchased Services Project ❑F. Equipment G. Signs and Other Amenities ❑ H. Passenger Shelters [:]I. Facilities (Bus Barns and Other Buildings) 734-2791 (11/2016) Page 1 of 2 2. Explain how your project is planned, designed, and carried out to meet the special needs of seniors and individuals with disabilities when general public transit is either insufficient, inappropriate, or not available: PROJECT SERVICE DESCRIPTION Cascades East Transit has been delivering transit services in the Sisters area since 2008. CET services were created from a former senior bus program and have been designed with the needs of seniors and persons with disabilities first, although anyone may ride. The local service is demand -response, open Tuesday only from 9:30 am to 2:00 pm, and passengers are picked up at their origin and dropped off at their destination. Local service is within the Sisters UGB as well as a broad area outside the City. The local bus can transfer passengers to the Community Connector shuttles to Redmond and Bend (and from there to La Pine, Madras, or Prineville). Starting February 2017, the shuttle will operate M -F with 3 round -trips to Redmond (route 28) and 3 round -trips to Bend (route 29). All buses are wheelchair -equipped and the shuttle pickup locations are ADA -compliant. CET works with local agencies - including Heart of Oregon, the Deschutes Public Library, Sisters Chamber of Commerce, the Central Oregon Coalition for Access, and High Desert Advocates - to ensure that services are meeting priority needs. 3. Estimated number of unduplicated individuals (older adults and individuals with disabilities) 50 this project proposes to support in the biennial grant period: .................................................... 4. Estimated number of one-way rides this project proposes to provide in the biennial grant 16,665 period:_... ... ......... _ ........... ............. __ ............ _ ............. ....... ... _...... ................... .......... ..... 5. On what page is project listed in the Adopted Coordinated Plan? ......................................... 6 6. Date Coordinated Plan adopted: .... ....... _ ...... _ ............ _ ................. May 13, 2009 7. Project cost and match information: TOTAL PROJECT COST MATCH AMOUNT (TOTAL PROJECT COST X11 0,21%) GRANT AMOUNT FIN't-sol-iTuz£„ 3 s $6,600.02 $57,664.98 8. Describe the source of your local match funds in the field below (examples: funds from your budget, STF funds). If the matching funds are not available now, describe when they will be (examples: next fiscal year, January 2016.) Please be specific. LOCAL MATCH DETAILS City of Sisters General Fund, 9. Is this project part of a group of activities or projects that are dependant on each other (for example, a new transit service that requires capital and operating funds)?_, ...:.......................................................... ®Yes []No YES, PROVIDE DETAILS OF GROUPED SERVICE ACTIVITIES COIC 5311 grant, COIC 5311(f) grant, COIC 5310 Vehicle Preventative Maintenance grant funds and Deschutes County STF funds. 10. Does your transit agency have an existing contract for transit?......................................................................... IXIYes UNo 9F YES, NAME THE CONTRACTOR. IF NO, DESCRIBE HOW THE TRANSIT AGENCY WILL PROCURE THE SERVICE AND NAME THE CONTRACTOR IF KNOWN. Central Oregon Intergovernmental Council, DBA "Cascades East Transit" Submitting your application • STF agencies: submit your application to RPTD by using the "Submit by Email' button, attaching any required documents (such as DICE Worksheets and Preventive Maintenance Plans). • Non-STF Agencies: save your application and email it to your STF Agency, attaching any required documents. Total Section 5310 Grant Request: E5:7664198 BV I�1 �':`�+ bi �[�`•rjex lilA i}�Aa vim 734-2791 (11/2016) Page 2 of 2 DESCHUTES COUNTY SPECIAL TRANSPORTATION FUND GRANT APPLICATION FISCAL YEAR 2017-19 Date: 12/22/16 Amount Requested: _:40,000/year Applicant Agency: _Abilitree Name of Contact Person: Tim Johnson Telephone: _(541) 388-8103 Email Address:_timj@abilitree. Mailing Address: PO Box 9425 Bend, OR 97708 Fax:_(541) 389-2337 INSTRUCTIONS: Please fill in the information above and answer each of the questions that appear on the following page on separate paper, limiting your written response to no more than five pages in total (excluding attachments). Print each question and the corresponding number with the response. Attach the additional documentation requested and return the completed application to: Judith Ure Deschutes County Board of Commissioners Office PO Box 6005 Bend, OR 97708-6005 Applications may also be submitted via email addressed to judithuAdeschutes.org. 1 1. Describe the transportation services proposed, including the individuals or groups of people to be served, service area, service hours and days, and cost per ride. Fixed route, on-call and by appointment pick-ups of Abilitree consumers, for group activities, recreational opportunities, skills training, and work programs. The service area would include all of Deschutes County. Our service hours are from 8:00-5:00 Monday through Friday. Abilitree's average cost per ride is $6.50. 2. Describe the agency's experience in providing transportation services to the elderly and/or people with disabilities. Include the number of years in operation and a brief history of services provided. Abilitree has been providing transportation to people with disabilities since 1981. We have been receiving STF funds for nearly 20 years. We have provided transportation to people who experience disabilities for the following activities: work enclaves, community jobs, recreation and leisure activities, shopping, banking, medical appointments, and community events. 3. Indicate the actual .number of one-way trips provided -to -the elderly and/or people -with disabilities in each of the past three years. Include only those trips directly provided, omitting any that took place on vehicles operated by another transportation service provider through a contractual arrangement, purchase of monthly passes, or on a per -ride basis. 2015-2016: 9,237 2014-2015: 9,503 2013-2014: 9,969 4. Indicate the projected number of one-way trips to be provided to the elderly and/or people with disabilities during each of the two years of the upcoming grant period. Include only those trips to be directly provided, as described above. 2017-2018: 9,000 2018-2019: 9,000 5, Describe the systems and methodology used to project, count, record, and report the number of rides described in questions 3 and 4 above. Abilitree keeps a van log in each van. We record each time we use the van to take clients out in the community and how many people are on each ride. We then tabulate the totals at the end of the month. Projections are usually based on past history. 2 b. Describe how the agency coordinates services and/or shares resources with other transportation service providers operating within Deschutes County. We work with Cascades East and City of Send Dial a Ride whenever possible to bring our clients into or around Bend. We participated in the Deschutes County Coordinated Human Services Public Transportation Plan in the past. 7. Describe how the Special Transportation Funds (STF) will be used, if awarded. Include information about how the proposed activity will maintain, expand, or create new transportation opportunities for the elderly and people with disabilities. The STF funds would be used to pay insurance, fuel and staff costs for operating our vehicles. We are maintaining transportation by providing rides to community employment, and recreational and social activities for people who experience disabilities. 8. Describe what changes, if any, are anticipated in services, hours of operation, service areas, and/or fares to passengers during the upcoming grant period. In the spring of 2017, Abilitree will be implementing changes to day support services for clients who experience intellectual and developmental disabilities. In the past, services took place in the community, as well as at Abilitree. Beginning in March, services will be based only in the community, which comes with increased transportation needs to and from services. The service changes reflect a commitment to inclusion of people with disabilities along with changes in state requirements for service providers. 9. Describe the agency's history of receiving STF grants, if applicable, and its organizational, financial, and managerial capacity to administer such funds in accordance with federal, state, and local laws, regulations, and guidelines. We have been receiving STF funds for nearly 20 years. Abilitree has the organizational, financial, and managerial capacity to administer STF funds to meet all federal, state, and local regulations and guidelines. Our budget is $1.8 million. We have a full board of directors, an executive director, and an accounting manager. A financial audit is done each year by a certified public accountant. We have met all federal and state guidelines for 30 years. Attachment 1 Abilitree Transportation Budget (201.6-2019) Income Deschutes County (Mental Health) Special Transportation Funding Support from other Abilitree programs Total income Expenses Fuel Maintenance Insurance Staff (wages, benefits, taxes) ..._... Toted expenses 2016-2017 27,750 58,186 38,870 124,805 2017-2018 25,000 40,000 44,500 109,500 2016-2017 2017-2018 12,500 1.4,000 17,500 19,000 1.6,000 1.6,500 78,806 60,000 124,806 _ 109,500 2018-2019 22,250 40,000 53,750 116,000 2018-2019 15,500 20,500 1^.. ��7y,00g0 Cyt.:gq7+,Q6OpO py E ABILITR-01jFiLL 5 DATE (MM/DDNYYY) CERTIFICATE OF LIABILITY INSURANCE (� 12119/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements). PRODUCER ,� Brown & Brown of Oregon LLC dba Lumbermens Insurance ._rgp,ACT___._..._ PHONE i r•AX 385 3231 Na Ext) (541) 382-2421 tAzc, r a (5 560 NW Franklin Ave Ste 268�A/C Bend, OR 87703 __ E•taAi mail lumbinscom41) ��,�E_s_s_=� INSURER,{§) AFFORDING COVERAGE _ ., _ , ,_ ( NAIC # ... ,.. _ .... TERM OR CONDITION OF ANY INSURER. A, Phlladelphla llndemnit]I II1S CO.e_.. �.. INSURED _INSURERB:S,rAIFCorporation Abilitree iNsuR,c; ,,,_,,,, PO Box 9426 INSURER D: _.. ___ .............___.._..._....�._� _ _ Bend, OR 97708 THE POLICIES DESCRIBED INSURERE:, EXCLUSIONS I INSURER F: rnAIPPAf=Q I'I=PTIFIr`.fATr» hNIMRPI*� WVVIAInIJ NIIMRFR� THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. /NSR A TYPE OF INSURANCE .............-.,�1J&p: X COMMERCIAL GENERAL LIABILITY - fA0Di., �' SU9R .....�.__ .�....................... _U POLICY NUMBERIppryyyy) POLICY EFF POLICY EXP INIOOyI i _. _.__....._. LIMITS EAO.H Ot CURRENCE S 1,066'666 CLAIMS OCCUR X PHPKIS10063 06114/2016 06/14/2017 DAMAGE TO RENTED 100,000 nR MISE§IEeQ un�o l m MED EXP (Anv one nersonl < 5'666 .,PERSONAL &ADV INJURY = $ 1,600 600 GEN1 Af'GrtLU,I F' LIMIT APPLIED PER: rPNERAI AGGRFGATF 3 $ 1,666,660 P i POLICY f � � i X LOC . .... J 8T I_.._.� 1,000,000 PRODUCTS COMP/OP ACG $ A AUTOMOBILE LIABILITY GOh9E31tvtC}5IN5LELIPIT 1,000,000 iG� Acs'1s �U $ X ANY AUTO .... PHPK1610063 06/14/2016 06114/2017 BQDII.Y IN IURY {Per rs nt $ OWNED SCHEDULED AUTOS ONLY y. AUTOS BODJLY INJURY (Pararcdent) $ „_•_.._ _,,,,, .,,,,, E OWNEp AMS ' PRd Pt t Y pl�P,dACE 'fir acsldont)..,,,,,,,._._. Is ONLY ONLY ,.�.,j$ _f ...__.... A fk. X UMBRELLA LIAB X 1 OCCUR µ EACH OCCURRENCE 3'666'666 EXCESS LIAR CLAIMS -MADE �PHU8544703 06/14/2016 06/14/2017 i nrrRFGATF i s 3,000'000 tr DFD X i RETENTION $ 10,660 $ B EWORKERS COMPENSATION ANDEMPLOYERS'LIABIUTY 1 785816 01/01/2016 01/0112017 X i �jTAT1JTF [ ORH 500,000 ANY PROPRIETORIPARTNER/EXECUTIVE - Cp FICER/M MgER EXCLUDED? N/A i �,I; rvSACH ACCIDENT NT _ $ .....___. .............. _._�..... (Mandatoryn NW) .- I E<..L pISEASE EA.EMPLOYEEI g 566'666 If Yes, descrihr. under DESCRIPTION OF OPERATIONS below "......L.,.,.,.•,.,.,-------•-------__ ._..._. P u. DISEASE POLICY 41MIT I$ 566'666 A Abuselmolestation PHPK1510063 06/14/2016 06114/2017 Each Occurrence/Agg' 300,000'. A Professional Liab 1 PHPK1510063 06/14/2016 06/14/2017 Each Claim/Aggregate 1,000,000' DESCRIPTION OF OPERATIONS/ LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached If more space is required) Deschutes County, I($ Officers, agents, employees are Included as additional insureds. Deschutes County Department of Administrative Services PO Box 6005 Bend, OR 97708-6005 ACORD 25 (2016/03) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE LG Y— ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD PI -SE -001 (12/2005) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. FUND RAISING EVENTS ENDORSEMENT This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. This insurance applies to "bodily Injury", "property damage", and "personal and advertising injury" arising out of all of your fund raising events with the following exceptions unless scheduled in paragraph C. below: • Parades sponsored by the Insured • Aircraft • Motorcycle runs and automobile rallies • Fireworks — exhibitors operated by the Insured. • Firearms • Animals — other than house pets • Carnivals and fairs with mechanical rides sponsored by the Insured • Rock, Hip -Hop or Rap concerts — with admission over 500 people • Events including contact sports • Rodeos sponsored by the Insured • Political Rallies • Any event lasting more than 5 days (including otherwise acceptable events) • Any event with greater than 500 people at any one time (including otherwise acceptable events) Any event with liquor provided by the Insured if a license is required for such activity. Any activities by third party telemarketing, direct mail, or internet advertising (including spam) firms. B. Section Il —Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) related to your fund raising events, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf. However, third party telemarketing, direct mail, or internet advertising (including spam) firms shall not be Insureds. C. Schedule of fund raising events: Event(s) Start Date Finish Date Premium Page 1 of 1 POLICY NUMBER: PHPK1510063 COMMERCIAL GENERAL LIABILITY CG 20 26 0413 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): Deschutes County, it's officers, agents, employees and volunteers Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II — Who Is An Insured Is amended to Include as an additional insured the persons) or organization(s) shown in the Schedule, but only With respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf; 1. In the performance of your ongoing operations; or 2. In connection with your premises owned by or rented to you. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional Insured. B. With respect to the Insurance afforded to these additional Insureds, the following is added to Section III — Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured Is the amount of insurance: 1. Required by the contract or agreement; or 2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown In the Declarations. CG 20 26 0413 0 Insurance Services Office, Inc., 2012 Page i of 3 Attachment 3 Abilitree Description of Passenger Routes and Schedules (2017-2019) Abilitree provides transportation to our clients. We transport them to recreation and leisure activities, shopping, banking, employment, and community activities. Our employment program provides transportation for the following types of jobs: packaging and assembly, administrative support, mailing, maintenance and cleanup, and data imaging. Most of our rides are not on a fixed schedule. Instead, they vary from day to day. 7 Attachment 4 Abilitree Fee Schedule for Transportation (2017-2019) Abilitree does not charge clients directly for riding our vehicles. Some rides are -,paid through Deschutes County Mental Health and the State of Oregon. As mentioned before, Abilitree's averaged cost per ride is $6.50. If external funding sources are not available, rides are still provided at no charge to our clients, but the funding to cover these costs must be taken from other Abilitree programs. Attachment 5 Abilitree Vehicle Inventory (2016) • 2000 Ford Eldorado Bus 0 108,170 miles • 2000 Ford E450 o 105,011 miles • 2002 Dodge Van o 93,468 miles • 2004 Ford E250 Van o Lift o 90,627 miles • 2005 Ford E250 Van o Lift o 129,047 miles 2006 Chevrolet Venture o Ramp 0 67,509 miles • 2008 Chevrolet Uplander o Ramp 0 41,084 miles • 2011 Ford Eldorado o Lift o 108,620 miles • 2013 Honda Odyssey o Ramp o 900 miles M Attachment 1 Abilitree Vehicle Preventative Maintenance Plan Maintenance Daily Monthly Quarterly Annually As Needed ............... ................ ............. ................................ _..........._.._.............. ,_...... _............ . ............ ......_,.,......... ... Full service oil change & check-up every 5,000 mi/6 mo. _... .__._...,..,.,, _ x ..._........... Manufacturer's mileage based recommended x maintenance ___._..._._......_..._.._..._.....� ehicle repairs are done promptly and removed _._._ x from fleet until repaired. ehicles are cleane11 d inside a 11 nd out Tire rotation and seasonal change out __.x.._.._ x _...._ �� — ___e—.__._........_�_. ...__ .. x x Staff requirement to complete safety inspection around vehicle prior to use ....,.__ New driver vehicle orientations and training x x (including winter safety classes) DESCHUTES COUNTY SPECIAL TRANSPORTATION FUND GRANT APPLICATION FISCAL YEAR 201719 Date: 12/27/16 _w Amount Requested: .$100'000_ _. __..— ..............._.. Applicant Agency: .___ Opportunity Foundation of Central Oregon Name of Contact Person: Su aiiiie Michaels Telephone: 541-548-2611 --__—Fax:,._ 541-548-9573 Email Address: smichaels@opportunit)0und.oKg Mailing Address: P.O. Boy 430 Redmond OR,97756 INSTRUCTIONS: Please fill in the information above and answer each of the questions that appear on the following page on separate paper, limiting your written response to no more than five pages in total (excluding attachments). Print each question and the corresponding number with the response. Attach the additional documentation requested and return the completed application to: Judith Ure Deschutes County Board of Commissioners Office PO Box 6005 Bend, OR 97708-6005 Applications may also be submitted via email addressed to judithu ,deschutes.org. Completed applications must be received by 5:00 p.m. on December 28, 2016. If applications are mailed, postmarks will not be accepted as an alternative to receipt by the due date. Late applications will not be considered. A meeting of the Special Transportation Fund Advisory Committee will be held to review proposals. All applicants are strongly encouraged to attend the review meeting and will receive advance confirmation of the date, time, and location. Please respond to the following in writing: Describe the transportation services proposed, including the individuals or groups of people to be served, service area, service hours and days, and cost per ride. 2. Describe the agency's experience in providing transportation services to the elderly and/or people with disabilities. Include the number of years in operation and a brief history of services provided. Indicate the actual number of one-way trips provided to the elderly and/or people with disabilities in each of the past three years. Include only those trips directly provided, omitting any that took place on vehicles operated by another transportation service provider through a contractual arrangement, purchase of monthly passes, or on a per -ride basis. 4. Indicate the projected number of one-way trips to be provided to the elderly and/or people with disabilities during each of the two years of the upcoming grant period. Include only those trips to be directly provided, as described above. 5. Describe the systems and methodology used to project, count, record, and report the -number-ol rides described :i.n questions 3 mid 4above, 6. Describe how the agency coordinates services and/or shares resources with other transportation service providers operating within Deschutes County. Describe how the Special Transportation Funds (STF) will be used, if awarded. Include information about how the proposed activity will maintain, expand, or create new transportation opportunities for the elderly and people with disabilities. 8. Describe what changes, if any, are anticipated in services, hours of operation, service areas, and/or fares to passengers during the upcoming grant period. 9. Describe the agency's history of receiving STF grants, if applicable, and its organizational, financial, and managerial capacity to administer such funds in accordance with federal, state, and local laws, regulations, and guidelines. 1. Describe the transportation services proposed, including the individuals or groups of people to be served, service area, service hours and days, and cost per ride. We currently support 250 individuals with intellectual disabilities in both residential and employment services in the tri -county area. All but 24 of those individuals reside in Deschutes County. 37 of those individuals live in group homes and use our vehicles for all of their transportation needs, including medical appointments, shopping, recreational activities, etc. Those vehicles are available 24 hours a day, 365 days per year. The other 200+ individuals rely on our transportation services to get to and from work in either our thrift stores or in conurrunity based jobs. The hours of operation for those individuals vary and include evenings and weekends. We do not charge for rides, and if we are reimbursed, rates vary greatly. 2. Describe the agency's experience in providing transportation services to the elderly and/or people with disabilities. Include the number of years in operation and a brief history of services provided. We have provided transportation services for individuals with intellectual disabilities since 1965. We started by providing rides to and from school and then began providing transportation for our residents and vocational program participants starting in the early 1970's. Many of the individuals we transport are elderly and also have physical challenges. 3. Indicate the actual number of one-way trips provided to the elderly and/or people with disabilities in each of the past three years. Include only those trips directly provided, omitting any that took place on vehicles operated by another transportation service provider through a contractual arrangement, purchase of monthly passes, or on a per -ride basis. 2013 - 56,049 2014 - 54,268 2015 - 60,702 2016 — through October - 52,686 4. Indicate the projected number of one-way trips to be provided to the elderly and/or people with disabilities during each of the two years of the upcoming grant period. Include only those trips to be directly provided, as described above. 2017 - 77,273 2018 - 85,000 2019 - 93,500 5. Describe the systems and methodology used to project, count, record, and report the number of rides described in questions 3 and 4 above. We keep monthly logs for the vehicles used to transport the individuals we serve. We track mileage, number of riders (supported), dates, times, destinations, etc. The number of one-way rides is an actual accounting for question 43. The projected numbers are based on this year-to-date actual figures annualized with a 10% increase for the next 3 years. The 10% increase in one-way trips is derived from an analysis of the increased number of individuals obtaining employment in community based jobs where we provide transportation to and from those jobs. 6. Describe how the agency coordinates services and/or shares resources with other transportation service providers operating within Deschutes County. We work closely with CET and Dial -a -Ride by communicating and coordinating on a regular basis with both of entities. Many of the people we support in our programs are not on routes serviced by either of those carriers. 7. Describe how the Special Transportation Funds (STF) will be used, if awarded. Include information about how the proposed activity will maintain, expand, or create new transportation opportunities for the elderly and people with disabilities. We will use these funds in an operational capacity to help defray the cost of operating our transportation services. These services are essential to the people we serve as more often than not, there are no other options available for them. With the state mandated community-based employment model, more and more individuals with intellectual disabilities are seeking and obtaining employment in their communities and will be relying on organizations on us to provide transportation to and from those jobs. Describe what changes, if any, are anticipated in services, hours of operation, service areas, and/or fares to passengers during the upcoming grant period. As stated in the narrative above, facility -based employment is a thing of the past. More and more individuals will be working in jobs in their communities, not at one or two sites as in the past. Hours and days worked will vary greatly and transportation must be made available to those who rely on it for transportation to and from their jobs. Many of the people we support are not able to use public transportation because of behavioral challenges. 9. Describe the agency's history of receiving STF grants, if applicable, and its organizational, financial, and managerial capacity to administer such funds in accordance with federal, state, and local laws, regulations, and guidelines. Our organization has received STF grants for a number of years. Without these funds, we would not be able to operate our programs. We are fiscally responsible in managing grants and have complied with all the necessary requirements and documentation as per the grant agreements. We maintain a system of internal checks and balances in our accounting department and undergo annual audits by an outside CPA firm. Documents to be attached. 1. Attached. 2. Insurance certificate is forthcoming. 3. We do not have fixed routes or set schedules. We service the tri -county area, with the great majority rides in Deschutes County. 4. We have not rate fees. 5. Attached is an inventory of our entire fleet, not just the vehicles used to transport supported persons with disabilities. We do not keep records of the mileage on each of our vehicles. Proposed Budget Transportation 2017-2018 2018-2019 Income Transportation (State) 44,224 48,646 Transportation ( Local) 1,180 1,360 Total Income 45,404 50,006 Expense Depreciation 44,616 40,155 Fuel 33,868 37,255 Insurance 44,592 49,051 License 3,172 3,489 Maintenance 39,086 35,177 Leases/Rent/Storage 48,200 53,020 OFCO Labor- Repair 4,925 5,418 Fringe (Labor & Transport) 2,024 2,226 Total Operations Expense 220,483 225,791 Administration//Fringe 29,372 32,309 TOTAL EXPENSE 249,855 258,100 NET COST 204,451 208,094 c .2 p c:> i ca cn UJ a) .2 ,J) Z LU LU c IL Y) 0 X Z w UJ a. Cy lJ1 0 N W 00 00 O 04 co x w 2 . (1) 0) E cn CD u) a 0 w 0 in E - a) - Ln 0 a u c 0 0 Im Iwo Lo LO 00 (D >, a; > 0 r_ 0co 0 T rn 0 0 Z 00 co z U) 3 Lo Cv i w I i oc� C11 N 0 c .2 cn UJ a) .2 ,J) Z LU LU c IL Y) 0 X Z w UJ a. Cy lJ1 0 N W 0 x w 2 . (1) 0) E cn CD u) a 0 w 0 in E - a) - Ln 0 a u c 0 0 Im Iwo x >, of C, CL Ln x r_ W 0 T 0 0 0 0 Z z Opportunity Foundation Transportation Profit & Loss Fiscal Year 2016-2017 F:\TRN& MNTMTRN\TR11JP&L,x1sxTY1E 17 Jul -16 Aug -16 Sep -16 Oct -16 Nov -16 TOTAL Ordinary Income/Expense Income 4099 • STATE, BROKERAGE FEES 4115 -Transportation 5,857.57 6,233.37 6,760.00 6,513.40 6,615.43 31,979.77 4132 • S T F Grants 9,500.00 9,500.00 Tota14099 -STATE, BROKERAGE FEES 5,857.57 6,233.37 6,760.00 6,513.40 16,115.43 41,479.77 4380 - GAIN/LOSS ASSET DISPOSAL 1,686.24 1,686.24 Total Income 5,857.57 6,233.37 6,760.00 6,513.40 17,801.67 43,166.01 Gross Profit 5,857.57 6,233.37 6,760.00 6,513.40 17,801.67 43,166.01 Expense 5099 -OTHER EXPENSES 5130 • Depreciation 3,777.54 3,720.14 3,656.63 5,169.37 4,811.67 21,135.35 5260 - Interest - Mortg, Other 356.94 351.91 346.83 341.71 2,014.25 3,411.64 5550 • Safety 37.95 37.95 5610 SUPPLIES- Other 5630 -SUPPLIES -Office 5660 -Telephone, Internet, Cable 701.52 376.68 376.68 5769 - VEHICLES 5770 - VEHICLES -Fuel 36.00 8,430.87 9,862.11 860.02 19,189.00 5775 • VEHICLES - INSURANCE 3,687.25 3,687.25 3,773.95 3,875.85 4,281.23 19,305.53 5780 • VEHICLES -Client Passes 2,361.46 2,28646 2,833.96 2,792.50 4,392.68 14,667.06 5785 • VEHICLES -LICENSE 172.00 61.00 560.00 1,815.00 2,608.00 5790 - VEHICLES - Maintenance 2,735.98 783.69 7,337.64 3,822.96 4,138.79 18,819.06 Total 5769 • VEHICLES 8,992.69 15,249.27 14,505.55 20,353.42 15,487.72 74,588.65 5830 . Leases I Rents t Storage -910.01 131.09 -778.92 Total 5099 -OTHER EXPENSES 12,217.16 20,022.84 18,885.69 25,902.45 22,821.41 99,849.55 Total Expense 12,217.16 20,022.84 18,885,69 25,902.45 22,821.41 99,849.55 Net Ordinary Income -6,359.59 -13,789.47 -12,125.69 -19,389.05 -5,019.74 -56,683.54 -6,359.59 -13,789.47 -12,125.69 -19,389.05 -5,019.74 -56,683.54 Mileage Reimbursements 2,445.20 2,133.35 2,669.99 2,288.07 2,458.58 11,995.19 236.17 365.83 671.75 51.32 387.30 1,712,37 TOTAL TRANSPORTATION .. -9,040.96 .._........ -16,288.65 . .... ...._ -15,467.43 -21,728.44 -7,865.62 -70,391.10 F:\TRN& MNTMTRN\TR11JP&L,x1sxTY1E 17 Opportunity Foundation of Central Oregon Fleet as of 7/29/16 OFCO II Year Make Description license VINII Dusty's Description Location Cost 2 2000 CHEV 8Pass Van 197DHU 1GNDM19W5VB190940 00Chov/BDossvanlblue Maint 3 2001 DODGE 8 PASS VAN 568DZD .. 2B4JB25V41 K544362 ,........._................IDodg.:..._.-....___�__...µ...m..,,_,,,...... 01DodgelvarVwhite ._.._.�...,.. VOC 4 1998 CHF.V BOXVAN _ 313CUV 1GL3HP32R8W331306L 98Chev!boxvanhvhke n/ RTS 8 2006 FORD E-350 BUS 2990UV 'FTSS34LS60A471S6 06 Ford/E-35O(ofcv BUSlOO(7T Wilson 10 1989 FORD 1TON FLATBED CU04483 1FDKF37HKK169001 89Ford/ltonflatbed MWC _ 12 13 _W_w 2000 2008 ...................—..........�....._.__.._.,........ —FORD FgRD E -4S0 aux E�SOBUS CN01771 2960XA 1 FDXE4SS5VH896270 1FT2S34L68DA96083 ,..._..._ UU I'nrd/E-4SOlnfco BUS p8 FordlE-350/ofco BUS ,.. 114h St Clemens , 14 20pS FORD E450 Bus CN02478 1FDXE4551SHA46507 OS Ford1E4S0lofno BUS Indian 15 2pOS FORD E-450 Bus CN02494 1 FDXF45S38HA60084 C5 Ford/E•48Ofofca BUS BTS/B'fJC 19 1994 FORb F700TRUCK CN026S1 1FDNK74(:(5RVA22861 _.�....., _,..�. g4 FnrdlF7UOflatbad/beige RTS _._.................... 20 1994 ___.._._...._ Chevrolet _._-.,,,..,,_........,,__ Astia Mini Van VKA007 1 GNOM:1 SZ2RB211759 ..m_,........_. 94 Astra/mini van/red .A,m... Kiosr, 23 24 2003 ..m 1991 FORD ASTRO BUS MINIVAN CN02232 ZQPS26 1FOXE45SX31-IB28328 ..__.E...._.,.._...._._ 1FMCAtU6SZA92SS1 03 Ford/L•4SO/ofco BUS .._.,.-.........._._.....,....., 9S Astra/minivan/white Redmond/PAS Redmond/PAS 2.6 d . FORD __.,. BUS CN03249 1 FOEE3SS29OA92796 10 FordlE-3SO/ofco BUS r.T,.....................-.. Quincy.. ......_... _....._ 28 _2010 1994 rymouth Voyager 37SCRR 2P4GHSSR3RR477461 94 Plyrnnuth/Voyager/grey mm Maintenance 29 2006 GMC BIG BOX TRUCK 90SEPL 1GOHG51U661900823 06 GMC/bn;Ccruck/yellow r,__.,,.., RCV 30 _. 31 32 .__._..... 2005 2005 .,_............... 2006 ___....._.......— DODGE KIA ____w___.._, FORD --.I ............._-,,.._.µ, ca raven Minivan M.....,..._.�..,_... MINIVAN S86BTJ 010FSH �.....__.. CKS0842 �..,.,..,.�.,,. ,.,.,_. 204GP44L1SR456224 KNOUP1329S672'2135 ....___.__._............_.,.,.,.,_.,,,.,.,,,_.,.,._...,.__._._._ 2FMZA516368A6S48 ,,,,_ 08 Dodge/caravan/white OS Kia/minivan/tan ,..,..,...,...,.,..__...,. 06 Ford/minlvanlgrey �__...,.__....._ Admin/IT Clemens _..,.....�_._.._.....,, Redmond/Pool .... -........................................... 33 1989 Frelghtline Big Bin'1'ruck CN03665 1FUPACVBSKP357972 ., 89Freighiline/big bin truck/beiga Mill 34 2000 FORD ._...,_......_m__... BUS / Eldorado Aero CN01734 1 FDXE45S2YHB96260 _..®_._ 00 Ford/E-4SO/ofco BUS Docwood 35 36 37 38 1998 2000 2005 2004 CHEV FORD DODGE Ford Astrovan RANGER PU Caravan E-380 Box Truck WO8099 XLU260 69.BME 7YV7S2 1GNEL19W2W9163473 1F'TYR10CIVPA92036 2D8GP44L8SR203111 FFDWE35S44FIA46103 98Chav/astrovanlwhite 00 Ford Ranger PU/white OS Dodge/caraven/blue ..................�,......�___......_..__._.._._-_.._„_.. 04 Ford EASO box truck/blue SEP Maintenance Redmond/Voc BTS _..._....—._.._......._.._,. 39 2010 Ford E-350 12 Pass Van 083FGX 1 FBNE3BI9AOA86p18 10 Ford1F..-350/12 pass van/whie Wilson 40 41 42 43 2003 1999 2006 __.., 2001 Toyota Chevorlet Toyota Ford Corolla 12 Pass VOn Cam 8passongar 390DHO 617GE11 657FEL 390fI7VJ _ 1NXBR32E33Z066348 1GAHG39J7X1011260 411BE32K86U708133 ._....._............... _.... 1FMf2E1114111A08984 03 Toyotaicorollaltan 99 Chevy 112 pass van/white 06 Toyota Camr /White .................._....,...-.._.... __........._....._.......,...., 0lFord8passorg4er/Blue _ Admin/behavior Rednnond!Voc Redmond/Voc __..__.._ Maple __._...._.._.... 44 ............_. 2007 _____ Ford __._._. 12 passenger _. 391H'TVJ ....,.,,�. .. ,.... 1FBNE31147DB00952 .. 07 Ford 12 passenger/Green _-............. Redrnond/Voc ..... ......... ..._. 45 .2013 Dedge Grand Caravan 289FI7V 2C4RDGCGBORF.88032 13 Dodge Grand CaravarJGrey Clemons!SLP 46 2000 Buick _m..,..m Century . YDR087 ..........e ....,._ 2G4WS52JXY1343448 �- 00 Buick Cenhxy/T�an ..__..._. Redmond/Voc 48 49 50 2003 2001 2016 Ford Ford Ford E-4SO10FOO Bus E-35OSD Bus 450 Elkhart EC II Bus 849HVVO 647tiWQ 818HYJ 1 FDXE45S93HA97394 1FDWE35S91HA78704 1FDFE4FS4GDC2WO9 03 Ford/E.450/ofco Bus O1Ford/E-350/ofco Bus TGF Lease Redmond/SEA Redmond7Vor, Wickiup 51 2017 Dodge Grand Caravan 905,111F 2C4ROGBG9HR582518 Enterprise lease Radmand/Voc $ 21,85aOD 220/F ord 7 6T7MK V Entrpr'eLaasa! CS1 ) 28,185,44 53 54 .._ .55 56 5'7 2017 2017 2017 2017 2017 Ford Ford Ford Ford FordTranst Transit Transi150 .. __......_.........._.. Fusi on _ E350 Bus 350 XI 62SJMI< 626JMK ,__-.. 7611IMK ............ ..............F 1FMZK'NMXHFbA27961 1FMZK1YM1HKA27962 _.__.._..........,._ 3FA6POG78HR235286 ._-___ ...,_„_,,.. 1 FDEE3F59HDC13983 Enterprise Lease Enterprise Lease _...._,.,_ `_ _._.....__._._-_ Enterprise se Lease _,- .__.............._..-,.µ,_..._,._._. OOOTGrant Enterprise Lease CST CST .. Redmond/Voc __.._..._..._._._ .........._.,..._.....,. 1 ndian $ 28185.44 1 28,165,44 $ 18,650.72 ui 49 973.00 Ji 59, 000.00 58 ?017 Ford Transit 350 XL Enterprise Lease 5 59,O0o,Up FaIIiN & iv9NKaRi+.OFC0 tlua A& 12!11,2016 1:49"M DATE (MMIDDIYYYY) CWBO CERTIFICATE OF LIABILITY INSURANCE 12/29/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVEDsubject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the PRODUCER KPD Insurance PO Box 784 Springfield OR 97477 INSURED Opportunity Foundation of Central Oregon PO Box 430 Redmond OR 97756-0101 OPPO01C D: 541-741-0550 Massachusetts COVERAGES CERTIFICATE NUMBER: 1835641727 REVISION NUMBER: 541 -741 - NAIL 8 1840 .................. 2292 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR j .._._...... ..__...._.................._...._.,-.. _...... A-DDIaSUBR.._.., -. „POLICY EFF POL(l.Y EXP... ...... .. _..._...._ ..._........,.. .. ........._. LTR t TYPE OF INSURANCE INSO ( WV ) I POLICY NUMBER (MMIDOIYYYYI (MMIDDIYYYYJ, LIMITS Al X COMMERCIAL GENERAL LIABILITY i ZD2961632004 7/20/2016 7/20/2017 CAQI OCCURRENCE 51,000.000 "' CLAIMS -MADE ( XT OCCUR i DAMAGi-TU I<6NIE.7 i PRE EMi�F�{fa p.Curr nc4) $1000 OCO j i X C'nntra rfnal 7 ? MCU EXP (Any ono por or) $20 000.. .. ___ .. E X Professional_,_,,, �, .,,.. PERSONAL &ADV INJURY $1 CQO oC0 GENTAGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE ,$3.000 000 POLICY JEp X LOG � � PRODUCTS COMP/OPAGG , ...-.,, $3.000000 ...__.._,. _....... OTHER € Prof I_iah Agq $3,000,000 AUTOMOBILE LIABILITY r AW2961630604 120206 7/20/2017B U) iTJ'Gi:l TirTt _..� $1.000,00o X ANY AUTO F BODILY INJURY (Par person) $ ALL OWNED '- SCHEDULED I AUTOS r AUTOS ` I ? BODILY INJURY (Par accident) $ F NON -OWNED X X AUTOS HIRED AUTOS 'r I' 4 E`1,Zit�.fkPV DAP t C �;f'r:rF7ccar9nt) $ X Hired APD $ G UMBRELLA LIABX OCCUR I iIJI12961628204 1 7/20/2016 7/20/2017 EACH OCCJRRENGt- € - $4 ODQ DQO X EXCESS LIAR i CLA MS MADE I AUGI1fGATC $4.000,000 _.. _._ DEP 1 X RETENTION $0 j( $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETORIPARTNFRIF:XECU'I'IVr'- ❑ o-FICCRIMEMBER EXCLUDED? �I ` N /A tttt4 _....-.�,,.,,,. ..w ......... i'GR OIH -STA iJTI' (ER 6 ._.. r E L EACH ACCIDENT a ,............ _._ . ... . .. ........... (Mandatory in NH) s EL., DISEASE FA FMPI OYE , $ If yes, describe under DESCRIPTION OF OPERAI"IONS below - --_ ._..��_ E.I. DISEASE -POLICY LIMIT ..._-,_...,._...._..._..._... S . TF _ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space is required) RE: All Operations Deschutes County, it's officers, agents and employees are additional insured pex form 42.1.-2915 12/14. Deschutes County Attn: Judity Ure 1300 NW Wall Street, Suite #200 Bend OR 97701 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. REPRESENTATIVE ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD THIS CERTIFICATE SUPERSEDES PREVIOUSLY ISSUED CERTIFICATE THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. COMMERCIAL GENERAL LIABILITY BROADENING ENDORSEMENT This endorsement modifies insurance provided under the following; COMMERCIAL GENERAL LIABILITY COVERAGE PART SUMMARY OF COVERAGES 1. Additional Insured by Contract, Agreement or Permit Included 2. Additional Insured — Primary and Non -Contributory Included 3. Blanket Waiver of Subrogation Included 4. 5. Bodily Injury Redefined Broad Form Property Damage — Borrowed Equipment, Customers Goods & Use of Elevators Included included 6. Knowledge of Occurrence Included 7, Liberalization Clause Included 8. Medical Payments Included 9. Newly Acquired or Formed Organizations - Covered until end of policy period Included 10. Non -owned Watercraft 51 ft. 11. Supplementary Payments Increased Limits Bail Bonds $2,500 Loss of Earnings $1000 12. 13. Unintentional Failure to Disclose Hazards Unintentional Failure to Notify Included Included This endorsement amends coverages provided under the Commercial General Liability Coverage Part through new coverages, higher limits and broader coverage grants. 1. Additional Insured by Contract, Agreement or Permit The following is added to SECTION II — WHO IS AN INSURED: Additional Insured by Contract, Agreement or Permit a. Any person or organization with whom you agreed in a written contract, written agreement or permit that such person or organization to add an additional insured on your policy is an additional insured only with respect to liability for "bodily injury', "property damage", or "personal and advertising injury" caused, in whole or in part, by your acts or omissions, or the acts or omissions of those acting on your behalf, but only with respect to: (1) "Your work" for the additional insured(s) designated in the contract, agreement or permit; (2) Premises you own, rent, lease or occupy; or (3) Your maintenance, operation or use of equipment leased to you. b. The insurance afforded to such additional insured described above: (1) Only applies to the extent permitted by law; and (2) Will riot be broader than the insurance which you are required by the contract, agreement or permit to provide for such additional insured. 421-2915 12 14 Includes copyrighted material of Insurance Services Cffice, Inc., with its permission. Page 1 of 4 c (3) Applies on a primary basis if that is required by the written contract, written agreement or permit. (4) Will not be broader than coverage provided to any other insured. (5) Does not apply if the "bodily injury", "property damage" or "personal and advertising injury" is otherwise excluded from coverage under this Coverage Part, including any endorsements thereto. This provision does not apply: (1) Unless the written contract or written agreement was executed or permit was issued prior to the "bodily injury", "property damage", or "personal injury and advertising injury'. (2) To any person or organization included as an insured by another endorsement issued by us and made part of this Coverage Part. (3) To any lessor of equipment: (a) After the equipment lease expires; or (b) If the "bodily injury', "property damage", "personal and advertising injury' arises out of sole negligence of the lessor (4) To any: (a) Owners or other interests from. whom land has been leased which takes place after the lease for the land ex- pires; or (b) Managers or lessors of premises if: (i) The occurrence takes place after you cease to be a tenant in that premises; or (ii) The "bodily injury', "property damage", "personal injury' or "advertising injury" arises out of structural alterations, new con- struction or demolition operations performed by or on behalf of the manager or lessor. (5) To "bodily injury', "property damage" or "personal and advertising injury" arising out of the rendering of or the failure to render any professional services. This exclusion applies even if the claims against any insured allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by that insured, if the "occurrence" which caused the "bodily injury" or "properly damage" or the offense which caused the "personal and advertising injury' involved the rendering of or failure to render any professional services by or for you. d. With respect to the insurance afforded to these additional insureds, the following is added to SECTION 111 — LIMITS OF INSURANCE: The most we will pay on behalf of the additional insured for a covered claim is the lesser of the amount of insurance: 1. Required by the contract, agreement or permit described in Paragraph a.; or 2. Available under the applicable Limits of Insurance shown in the Declarations. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. 2. Additional Insured — Primary and Non - Contributory The following is added to SECTION IV — COMMERCIAL GENERAL LIABILITY CONDITIONS, Paragraph 4. Other insurance: Additional Insured — Primary and Non - Contributory If you agree in a written contract, written agreement or permit that the insurance provided to any person or organization included as an Additional Insured under SECTION Il — WHO IS AN INSURED, is primary and non-contributory, the following applies: If other valid and collectible insurance is available to the Additional Insured for a loss covered under Coverages A or B of this Coverage Part, our obligations are limited as follows: a. Primary Insurance This insurance is primary to other insurance that is available to the Additional Insured which covers the Additional Insured as a Named Insured. We will not seek contribution from any other insurance available to the Additional Insured except: (1) For the sole negligence of the Additional Insured; (2) When the Additional Insured is an Additional Insured under another primary liability policy; or (3) when b. below applies, If this insurance is primary, our obligations are not affected unless any of the other insurance is also primary, Then, we will share with all that other insurance by the method described in c. below. 421-2915 12 14 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 2 of 4 b. Excess Insurance (1) This insurance is excess over any of the other insurance, whether primary, excess, contingent or on any other basis: (a) That is Fire, Extended Coverage, Builder's Risk, Installation Risk or similar coverage for "your work"; (b) That is Fire insurance for premises rented to the Additional Insured or temporarily occupied by the Additional Insured with permission of the owner; (c) That is insurance purchased by the Additional Insured to cover the Additional Insured's liability as a tenant for "property damage" to premises rented to the Additional Insured or temporarily occupied by the Additional with permission of the owner; or insurer contributes equal amounts until it has paid its applicable limit of insurance or none of the loss remains, whichever comes first. If any of the other insurance does not permit contribution by equal shares, we will contribute by limits. Under this method, each insurer's share is based on the ratio of its applicable limit of insurance to the total applicable limits of insurance of all insurers 3. Blanket Waiver of Subrogation (d) If the loss arises out of the maintenance or use of aircraft, "autos" or watercraft to the extent not subject to Exclusion g. of SECTION I — COVERAGE A — BODILY INURY AND PROPERTY DAMAGE 4. LIABILITY. (2) When this insurance is excess, we will have no duty under Coverages A or B to defend the insured against any "suit" if any other insurer has a duty to defend the insured against that "suit". If no other insurer defends, we will undertake to do so, but we will be entitled to the insured's rights against all those other insurers. (3) When this insurance is excess over other Insurance, we will pay only our share of the amount of the loss, if any, that exceeds the sum of: (a) The total amount that all such other insurance would pay for the loss in the absence of this insurance; and (b) The total of all deductible and self insured arnounts under all that other insurance. The following is added to SECTION IV — COMMERCIAL GENERAL LIABILITY CONDITIONS, Paragraph 8. Transfer Of Rights Of Recovery Against Others To Us: We waive any right of recovery we may have against any person or organization with whom you have a written contract that requires such waiver because of payments we make for damage under this coverage form. The damage must arise out of your activities under a written contract with that person or organization. This waiver applies only to the extent that subrogation is waived under a written contract executed prior to the "occurrence" or offense giving rise to such payments. Bodily Injury Redefined SECTION V — U FINITIONS, Definition 3. "bodily injury" is replaced by the following: 3. "Bodily injury" means bodily injury, sickness or disease sustained by a person including death resulting from any of these at any time. "Bodily injury" includes mental anguish or other mental injury resulting from "bodily injury". 5. Broad Form Property Damage — Borrowed Equipment, Customers Goods, Use of Elevators a. SECTION I — COVERAGES, COVERAGE A— BODILIY INJURY AND PROPERTY DAMAGE LIABILITY, Paragraph 2. Exclusions subparagraph j. is amended as follows: Paragraph (4) does not apply to "property damage" to borrowed equipment while at a jobsite and not being used to perform operations. We will share the remaining loss, if any, Paragraphs (3), (4) and (6) do not apply to with any other insurance that is not "property damage" to "customers goods" while described in this Excess Insurance on your premises nor do they apply to the use provision and was not bought specifically of elevators at premises you own, rent, lease to apply in excess of the Limits of or occupy. Insurance shown in the Declarations of b. The following is added to SECTION V — this Coverage Part. DEFINTIONS: c, Method Of Sharing 24. "Customers goods" means property of If all of the other insurance permits your customer on your premises for the contribution by equal shares, we will follow this purpose of being: method also. Under this approach each 421.291512 14 Includes copyrighted material of InSUrancs Services Office, Inc., with its permission. Page 3 of 4 a. worked on; or b. used in your manufacturing process. c. The insurance afforded under this provision is excess over any other valid and collectible property insurance (including deductible) available to the insured whether primary, excess, contingent 6. Knowledge of Occurrence The following is added to SECTION IV - COMMERCIAL GENERAL LIABILITY CONDITIONS, Paragraph 2. Duties in the Event of Occurrence, Offense, Claim or Suit: e. Notice of an 'occurrence", offense, claim or "suit" will be considered knowledge of the insured if reported to an individual named insured, partner, executive officer or an "employee" designated by you to give us such a notice, 7. Liberalization Clause The following is added to SECTION IV - COMMERCIAL GENERAL LIABILITY CONDITIONS: Liberalization Clause If we adopt any revision that would broaden the coverage under this Coverage Form without additional premium, within 45 days prior to or during the policy period, the broadened coverage will immediately apply to this Coverage Part. 8. Medical Payments a. SECTION I - COVERAGES, COVERAGE C - MEDICAL PAYMENTS, Paragraph 1. Insuring Agreement, subparagraph a.(3)(b) is replaced by the following: (b) The expenses are incurred and reported to us within three years of the date of the accident; and b. This coverage does not apply if COVERAGE C - MEDICAL PAYMENTS is excluded either by Ih'e provisions of the Coverage Part or by endorsement, 9. Newly Acquired Or Formed Organizations SECTION II - WHO IS AN INSURED, Paragraph 3.a. is replaced by the following: a. Coverage under this provision is afforded until the end of the policy period. 10. Non -Owned Watercraft SECTION I - COVERAGES, COVERAGE A BODILY INJURY AND PROPERTY DAMAGE LIABILITY, Paragraph 2. Exclusions, subparagraph g.(2) is replaced by the following: g. Aircraft, Auto Or Watercraft (2) A watercraft you do not own that is: (a) Less than 51 feet long; and (b) Not being used to carry persons or property for a charge; This provision applies to any person who, with your consent, either uses or is responsible for the use of a watercraft. 11. Supplementary Payments Increased Limits SECTION I - SUPPLEMENTARY PAYMENTS COVERAGES A AND B, Paragraphs 1.b. and 1.d. are replaced by the following: 1.b.Up to $2,500 for cost of bail bonds required because of accidents or traffic law violations arising out of the use of any vehicle to which the Bodily Injury Liability Coverage applies, We do not have to furnish these bonds. 1.d.All reasonable expenses incurred by the insured at our request to assist us in the investigation or defense of the claim or "suit', including actual loss of earnings up to $1000 a day because of time off from work, 12. Unintentional Failure to Disclose Hazards The following is added to SECTION IV - COMMERCIAL GENERAL LIABILITY CONDITIONS, Paragraph 6. Representations: We will not disclaim coverage under this Coverage Part if you fail to disclose all hazards existing as of the inception date of the policy provided such failure is not intentional. 13. Unintentional Failure to Notify The following is added to SECTION IV - COMMERCIAL GENERAL LIABILITY CONDITIONS, Paragraph 2. Duties in the Event of Occurrence, Offense, Claim or Suit: Your rights afforded under this policy shall not be prejudiced if you fail to give us notice of an "occurrence", offense, claim or "suit', solely due to your reasonable and documented belief that the "bodily injury" or "property damage" is not covered under this policy. ALL OTHER TERMS, CONDITIONS, AND EXCLUSIONS REMAIN UNCHANGED, 421.2915 12 14 Includes copyrighted rnateriai of Insurance Services Office, Inc., with Its permission. Page 4 of 4 DESCHUTES COUNTY SPECIAL TRANSPORTATION FUND GRANT APPLICATION FISCAL YEAR 2017-19 Date: December 20, 2016 Amount Requested: $829,350 plus 100% of additional. STF resources subseguently allocated to Deschutes County in fiscal years 17-19 Applicant Agency: Central Oregon Intergovernmental Council (COIL) Name of Contact Person: Karen Friend. Executive Director Telephone: 541-548-9543 Fax: 541-389-7367 Email Address: kfriend@coic.org Mailing Address: 334 NE Hawthorne Ave. Bend. OR 97701 INSTRUCTIONS: Please fill in the information above and answer each of the questions that appear on the following page on separate paper, limiting your written response to no more than five pages in total (excluding attachments). Print each question and the corresponding number with the response. Attach the additional documentation requested and return the completed application to: Judith Ure Deschutes County Board of Commissioners Office PO Box 6005 Bend, OR 97708-6005 Applications may also be submitted via email addressed to judithu(a)deschutes.org. Completed applications must be received by 5:00 p.m. on December 28, 2016. If applications are mailed, postmarks will not be accepted as an alternative to receipt by the due date. Late applications will not be considered. A meeting of the Special Transportation Fund Advisory Committee will be held to review proposals. All applicants are strongly encouraged to attend the review meeting and will receive advance confirmation of the date, time, and location. Service Hours: Monday - Friday: 6:00 am - 7:00 pm, Service Area: Saturday: 7:30 am - 5:30 pm, Service Hours: Sunday: 8:30 am - 3:15 pm, Fares: $2.50 per one way ride Low income discount = $1.25 per one way ride For Redmond Service Type: Demand -response local public Dial -A -Ride Service Area: The Redmond urban growth boundary as shown in the DAR service area map in EXHIBIT D Service Hours: Monday - Friday 6:30 am - 6:00 pm Fares: <60 years of age = $1.50 per one way ride >_60 years of age and/or disabled = $1.25 per one way ride For La Pine Service Type: Demand -response local public Dial -A -Ride Service Area: As shown in the attached La Pine DAR service area map Service Hours: Monday - Friday 7:00 am - 5:30 pm Fares: <60 years of age = $1.50 per one way ride >-60 years of age and/or disabled = $1.25 per one way ride For Sisters Service Type: Demand -response local public Dial -A -Ride Service Area: As shown in the attached Sisters DAR service area map Service Hours: Tuesday: 9:30 am - 2:00 pm Fares: <60 years of age = $1.50 per one way ride >_60 years of age and/or disabled = $1.25 per one way ride CET also provides a Community Connector shuttle service between Redmond, Bend, La Pine and Sisters. This service starts at slightly different times in each community to allow for timely connections across the region. The Community Connector shuttles also connect Deschutes County riders to other communities. CET Dial -A -Ride and Community Connector Service for Sisters: $85,115 of the funds requested will go towards the cost of providing the Cascades East Transit (CET) local Dial -A -Ride service described above for Sisters and CET Community Connector service to/from Redmond. Deschutes Volunteer Transportation (RideMatch) Program: $30,000 of the funds requested will be used to support the continued development of a volunteer -based transportation program aimed at meeting the transportation needs of seniors, veterans and persons with disabilities who have transportation needs outside of CST's capacity; either in terms of service hours, service area or both. The funds requested will provide for approximately 4,000 rides in Deschutes County. This funding request is for $414,675 annually. With COIC estimating to provide 151,298 rides (including the RideMatch rides) in Deschutes County during the 2017-2018 fiscal year, this equates to a cost of $2.74 per ride. 2. Describe the agency's experience in providing transportation services to the elderly and/or people with disabilities. Include the number of years in operation and a brief history of services provided. Cascades East Transit demand response system has been in operation since January, 2008 after taking on the important transportation work previously provided by the Crook County Dial -A -Ride and Central Oregon Council on Aging (COCOA). As of July 1, 2008, CET began offering Community Connector Shuttle service between La Pine, Redmond and Sisters in response to priorities established in the Human Services Coordinated Plan. In September, 2010, COIC took over the transit system in Bend with a goal to coordinate and streamline the entire regional system. 3. Indicate the actual number of one-way trips provided to the elderly and/or people with disabilities in each of the past three years. Include only those trips directly provided, omitting any that took place on vehicles operated by another transportation service provider through a contractual arrangement, purchase of monthly passes, or on a per -ride basis. The information below does not include fixed route service in Bend. This would add another 36,719 rides per month and 11,007 elderly and disabled rides per month to the figures below. Fiscal Yeah �_ eseliub DCty Deschutes Cty CET 5 `'+.lderly and ` !Due-Wa ,Trips.,,`Disa iieci Tri s` 14/15 127,830 78,654 15/16 1 134,407 1 78,618 COIL, Abilitree, OFCO, and COCOA have worked to coordinate rides and make best use of public dollars in an effort to best serve the needs of the community. COIC-CET operates all public transportation programs within Deschutes County and provides all rides for COCOA and most of the OFCO and Abilitree client rides. Through the Oregon Health Authority program, COIC brokers non -emergent Medicaid rides in Deschutes County. Having transportation services for various programs handled by CERC allows transportation to be coordinated. COIC also operates a relatively new volunteer -based transportation service called RideMatch for those living in outlying areas without other transportation options or those needing transportation outside of CET's service hours. While this gap affects all types of riders, regional partners agree that seniors and adults with disabilities are the highest - priority groups to serve. As funds are available, COIC is also trying to accommodate other underserved populations such as veterans, Temporary Assistance to Needy Families (TANF) clients and Supplimental Nutrition Assistance Program (SNAP) clients. Eligible rides include VA clinic visits, grocery shopping, non -Medicaid medical appointments and other essential services effecting health and quality of life. COIC works with a team of regional and local partners to recruit volunteers, investigate opportunities to secure additional funding, and market the program. COIC has CET public transit vehicles operating throughout Crook, Deschutes and Jefferson Counties. As needs arise due to vehicle accidents or break -down, CET moves available vehicles to meet these requirements. This shared pool of vehicles reduces the number of vehicles that COIC would otherwise require for CET service in Deschutes County, lowering the overall cost of transit operations. The CET Community Connector service provides residents in Redmond, Bend, La Pine and Sisters transportation between cities. This is a high priority need identified in the Deschutes County Coordinated Human Services Public Transportation Plan. At the Hawthorne Station Intermodal Center in downtown Bend individuals utilize the Bend fixed route transit service or travel to Chemult, Ontario or Eugene via TAC, and Salem via Valley Retriever. COIC is the Greyhound ticketing agent in Central Oregon, and sells TAC, Valley Retriever and Greyhound tickets at the Intermodal Center counter. From the Redmond Transit Hub in downtown Redmond, individuals can also travel to either Madras or Prineville using CET Community Connector service. 7. Describe how the Special Transportation Funds (STF) will be used, if awarded. Include information about how the proposed activity will maintain, expand, or create new transportation opportunities for the elderly and people with disabilities. Special Transportation Funds will be used to pay for fuel, maintenance and labor costs associated with the operation of the demand response services in La Pine, Sisters, Bend, and Redmond and the Community Connector shuttles from La Pine to Bend, Sisters to Redmond and Redmond to Bend. The funds will be used in conjunction with the general fund and to match federal grants. The STF funds will allow us to maintain our service at CASCADES EAST TRANSIT 6/6/15 VEHICLE MAINTENANCE PLAN The goal of the vehicle maintenance program is for publicly owned transportation vehicles to be preserved and maintained cost-effectively, in a state of good repair, so that they remain in safe condition. The objectives of the vehicle maintenance program are to: 1. Ensure that the fleet is in a state of good repair, 2. Ensure that a sufficient number of agency vehicles are available to meet daily service demands, 3. Ensure that agency vehicles are safe, serviced regularly, and clean, 4. Ensure that good vehicle maintenance is provided at a reasonable cost. In order to achieve the goal, and meet the objectives, it will be necessary for the COIC Program Administrator, Transit Operations to implement and oversee the vehicle maintenance plan described in herein. CET's Vehicle Maintenance Plan includes the following components: • A preventive maintenance servicing schedule for each vehicle in the agency fleet, based on manufacturers' recommendations for the size, type and components or equipment contained on that specific vehicle; • A process for managing and monitoring vehicle warranties and, if applicable, service agreements, to ensure all service requirements are met; • A vehicle daily servicing plan designed to prepare the vehicle for daily revenue service (typically includes interior cleaning and key fluids checks); • A vehicle inspection procedure which includes driver's daily pre -trip inspections and reports; • Mechanic's mileage -based service and inspections; • A procedure for follow-up for repairs arising from pre -trip inspections, and documentation regarding any vehicle being pulled from service until required repairs are made; • A schedule for periodic exterior vehicle cleaning and more thorough interior cleaning, that takes into account seasonal and environmental conditions; • An annual vehicle safety inspection by a certified mechanic. This inspection includes all safety components and ADA -related equipment such as lifts, tie - downs, handrails, etc. • New driver vehicle orientations, to ensure proper and safe use of the vehicle and any installed equipment; • A vehicle repair policy for unplanned mechanical breakdowns, whether repairs are performed in-house or are contracted out; • A vehicle storage procedure for safe and secure vehicle storage off -hours; Vehicle Repairs/Record—lig—epi—PS All vehicle repairs are recorded in a Computer Based Vehicle Information System. The South Fleet is repaired at the Bear Creek Facility in Bend by an in house mechanic and the information is stored in "Mitchelll". The North Fleet is repaired at the Antler Facility in Redmond by the City of Redmond Maintenance Department and the information is stored on their system. On rare occasions when we will need to use an outside facility to make repairs a detailed cost analysis will be performed to determine if this is the best practice. The repairs will be recorded in "Mitchelll." Vehicle Storage Vehicles are stored in a fenced yard (with the exception of the Madras Fleet). The vehicles doors are locked and the mobile data terminals are removed each night. VEHICLE CLEANING It is important that vehicles are regularly cleaned inside and out. Agency preventive maintenance plans should address the issues of regular vehicle cleaning. Regular vehicle cleaning helps prevent premature vehicle aging, protects exterior paint, extends the life of protective coatings, and helps prevent rust. It also increases passenger comfort and maintains a positive agency image. Smaller vehicles may be washed at a car wash or with a portable vehicle washing unit; larger buses may require use of a washing facility (wash rack) or a trip to the nearest truck wash facility. Washing should include periodic washing or steam - cleaning the vehicle engine and undercarriage, and application of a protective coating to the painted surfaces, if recommended, and as specified by the manufacturer. An interior and exterior cleaning schedule should be developed, which specifies cleaning activities to be performed at specified intervals. Bus Clean-up — Daily Squeegee window exteriors, dry off mirrors as needed Clean spots off windows, interior Clean driver area (dash, consoles, seat, fare box, windshield) Sweep floors Replace trash bag Bus Clean-up — Bi -Weekly Pressure wash vehicles (including wheels) Same as daily, plus: Clean all interior windows Vacuum seats, wipe down stanchions & railings Clean seats with disinfectant (fabric or vinyl cleaner) Mop floors GL -AL Certificate Summary Certificate Page I of 2 GENERAL LIABILITY and AUTO LIABILITY ADDITIONAL PARTICIPANT CERTIFICATE AGENCY/AGENT- ISSUING CERTIFICATE Date: 7/17/2015 Print 8 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER Great Basin Insurance -Klamath Falls OTHER THAN THOSE PROVIDED IN THE COVERAGE DOCUMENTS. P.O. Box 69 THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE Klamath Falls, OR 97601 COVERAGE AFFORDED BY THE COVERAGE DOCUMENTS LISTED Lesley Hayden HEREIN. THIS CERTIFICATE DOES NOT CONSTITUE A CONTRACT (541) 882-5507 BETWEEN ANY OF THE FOLLOWING PARTIES: THE AGENCY, NAMED PARTICIPANT, CERTIFICATE HOLDER AND/OR COMPANIES AFFORDING COVERAGE. NAMED PARTICIPANT/ MEMBER - REQUESTING CERTIFICATE ORGANIZATIONS AFFORDING COVERAGE Central Oregon Intergovernmental Council Company A - Special Districts Association of Oregon (SDAO) 334 NE Hawthorne Ave Bend, OR 97701 Company B - Genesis Insurance Company Bill Caram 541-548-8163 COVERAGES This is to certify that Coverage Documents listed herein have been issued to the Named Participant herein for the Coverage Period Indicated, Notwithstanding any requirement, term or condition of any contract or other document with respect to which the certificate may be issued or may pertain, the coverage afforded by the Coverage Documents listed herein is subject to all the terms, conditions and exclusions of such Coverage Documents. Aggregate Limits which are shown may have The titles under Type of Coverage are inserted solely for convenience of reference and shall not be deemed in been reduced by paid Claims, Suits or Actions. referenced any way to limit or affect the provisions to which they relate. OR/CO Coverage Effective Date Expiration Date Limits Type of Coverage P LTR Document General Liability General Aggregate X Commercial General Liability 3OP30004-5190 7/1/2015 X Public Officials Liability X Employment Practices Liability A 12/31/2015 X Occurence Form B Each Occurrence $10,000,000 Employment Practices Deductible/SIR: $0 Wrongful Acts Deductible/SIR: $0 General Liability Deductible/SIR: $0 *$10,000 Minimum deductible for terminations If SDAO or approved legal counsel is not consulted prior to an employment termination. Automobile Liability General Aggregate X Scheduled Autos X Hired Autos & Non -Owned Autos 3OP30004-5190 7/1/2015 12/31/2015 B Each Occurrence $10,000,000 X Occurrence Farm X Deductible/SIR: $0 Remarks: When required by an Insured Contract certificate holder Is an additional participant in respects to Deschutes County , but only with respects to negligence daims for Bodily Injury, Property Damage or Personal Injury where the Named Participant is deemed to have liability. In no event shall coverage extend to any party for any Claim, Suit or Action, however or whenever asserted, arising out of the certificate holder's sole negligence or for any Claim, Suit or Action which occurs prior to the execution of the contract or agreement. -Information is provided as of the date this certificate was generated and issued and Is subject to change, Certificate Holder - Requesting Certificate CANCELLATION: Should any of the Coverage Documents herein be cancelled before the expiration date thereof, SDAO will endeavor to provide notice in accordance with the SDAO Deschutes County Board of Commissioners Office General Liability Coverage Document provisions. Failure to mail such notice shall impose W Wall St. Suite 200 1300 N W no obligation or liability of any kind upon SDAO, its agents or representatives, or the Bend, 97701 issuer of this certificate. Authorized Representative of Named Participant: J1111�O pB Date: 7/28/2015 1 /7% https://mbr.sdao.com/cots/eert2.asp?Policy=3OP30004-5190&PGM=SDAO&Year--cutrent&CID=539 7/17/2015 FY17 PROGRAM Budget July'16 - June '17 Budget Income Statement CENTRAL OREGON INTERGOVERNMENTAL COUNCIL Budget Cascade _..� East Transit REVENUE_ 486 FTA GRANT #OR -2_0-X005-00 $0 _ 490 BAT FIXED BUS FARES $246,3_53 491 BAT DAR BUS FARES _ _ $81,561 492 BAT RIDE THE RIVER SPONSORS_ v _ _ $0 493 MOUNTAIN SERVICES FARES $� _ 494 CONTRACTED SERVICE -TRANSIT $265,906 495 INSURANCE PROCEEDS -VEHICLES $0 496 FTA 5307 CAPITAL FACILITIES_ $0 �.._- 498 OHP TRAINING $0 499 _ ._ MBACHELOR INC _ _$0 503 CET BUS FARES - JEFFERSON CNTY _ $4,491 504 ITC ACCESSAGREEMENT INCOME $0 505 O_DOT CONNECT OREGON VI REDMOND HUB $0 506 MULTI -ZONE BUS FARES $275,321 507_ SUSTAINABLE N/W __$0 508 CET BUS FARES - DESCUTES CNTY _ $78,732 MEDICAID RIDE INCOME $95,109 _509 510 MISCELLANEOUS INCOME $0 511 DESCHUT_ES COUNTY v� $558,408 512_ DUES TRF-APPRVD $0 513 _JURISDICTIONAL CROOK COUNTY $80,000 514 JEFFERSON COUNTY $68,0_00 51_5 LOCAL GOVTS-CITY OF LAPINE $0 516_ CITY OF MADRAS $93,040 517 CITY OF PRINEVILLE $104,564 5_18 61TY OF_R_EDMOND _ $361,584 _ 519 CITY OF BEND $1,161,629 522 C.O. COUNCIL ON AGING $60,000 526 FTA 5307 CAPITAL VEHICLES $0 -------- 527 CROOK COUNTY FARES -CET $6,014 531 CITY OF METOLIUS $500 532 CITY OF CULV_ER — _ $500 533 _ CITY SISTERS _ $32,132 535 _0F _ ODOT INTERCITY 5311(F) $63,890 536 ODOT_ _ $0 537 ODOT_5339 #30406 $0 538 ODOT _ _ $0 -- 539 FTA 5307 OPS GRANT (OR -90-X186) $1,268,220 540 ODOT 5339 CAPITAL IMPROVEMENT W $0 541 ODOT 5311_ _ $583,667 ___ 542 ODOT_#5310 R4 #30893 $157,838 543 GREYHOUND_ TICKET SALES $0 544 ODOT #5310 #30762 $223,487 _ 545 OPPORTUNITY FOUNDATION $0 546 O.D.O.T. - BUS ADVERTISING $11,527 547 WESTERN FEDERAL LANDS (FLAP) $0 548 IREGIONAL SOLUTIONS $0 O:\transportation\CET\Funding and Budgets\Grants\STF\Deschutes STF Applications\17-19\16-17 CET Budget.xlsx FY17 PROGRAM Budget PERSONAL SERVICES _1____$_2,84T642 MATERIALS AND SERVICES 702 OUTLAY 74, 9.214, _(RENT 704 1TELEPHONE$43,062 _ - ---------- - --- 903 NI ORIAL - $51,599 707 JVEHICLESM ON 0 709 1SUPPLIES-SCHOOLS _-- __ i. _a,e._.— $0 710 1GENERAL SUPPLIES _ $so88o 711 (FURNITURE &FIXTURES UNDER5000 - -$1.8,900 712 (PRINTING I___ $25,422 720 .POSTAGE - _-- _ _. _-- $2,446 722 SUBSCRIPTIONS —_ .1 _ $116 - -- 724 1FEES/DUES - _ $54,598 725 NOTICE EXPENSE _ _. $422. .PUBLIC 726 __ _ ADVERTISING $1,392 730 !EQUIPMENT LEASE EXPENSE 889 732 iREPAIR &MAINT OFFICE EQPT $1,331 734 !REPAIR _ & MAINT-VEHICLES $77,771 735VEHICLES TRF FROM DEPT 487 - -- - -- $301,148 736 !REPAIR &MAINT OTHER _ 11 NSURANCE ,._. $9.247 $65,623 _. 738 742 I LE GAL _- $19,836 744 !AUDITING - 745 (SECURITY SERVICES - -- - -- �. $37,136 746 CONSULTING -COMPUTER NETWORK _ $8 1748 !CONSULTING -TELEPHONE SYSTEM _ $882 (750CONSULTING-CONTRACT LABOR _. - $1,753,926 ;754 --- (DRUG TESTING & MEDICAL EXAMS -C $2,260 761 FUEL EXPENSE TRANSPORTATION $376,132 1762 TRAINING/TRAVEL OPERATIONAL- $14,319 (763 (TRAVEL - CREW _ _.._._._-._ $0 764 TRAINING/TRAVEL-STAFF TRAINING $896 1766 TRAINING/TRAVEL-BOARD _ — _$8 ,_Na - 1767 1TRAVEL BOARD (NON FEDERAL) 1768 TRAVEL/EMPLOYEE BUS PASS BENEFIT ( $3 576 l770 11NTEREST EXPENSE _$9. 1771 PRINCIPAL PAYMENT EXPENSE ITC $0 Total MATERIALS AND SERVICES $3 034,8 CAPITAL OUTLAY 902 COMPUTER ____.. $0 --- 903 - SOFTWARE -_-....0 904 FURNISHINGS & EQUIPMENT $0- 905 T (VEHICLES -__ __- _m____ Total CAPITAL OUTLAY Total EXPENSES: Excess (Deficiency) of Resources over Expenditures O:\transportation\CET\Funding and Budgets\Grants\STF\Deschutes STF Applications\17-19\16-17 CET Budget.xlsx Revenue Vehicles Central Oregon Intergovernmental Council - Cascades East Transit - Fleet i I Vehicle Chassis Actual Veh # Lic Plate Chassis Make Body Make Body Model Capacity Fuel Type Engine Mfg Mileage Yea r Model I 9/30/16 --- ._-__. ____. .�. 7777 1 I I i E253891 2011 FORD ( Eldorado E450 ( Aermceh IR Unleaded Ford ' 127,218 7778 1 F.253894 ( 2011 1 FORD I Eldorado I E450 I Aerotech ( 18 I Unleaded 7779 1 F253892 1 2011 1 FORD ( Eldorado I E450 I Aerotech 1 1$ + Unleaded 7780 E262893 2015 FORD Champion E450 Challenger 18 Unleaded 7781 E266061 2015 1 Ri IGHTLINER Champion M2 Defender 37 Diesel 7782 E266062 2015 FREIGHTLINER Champion l M2 Defender 37 Diesel 7783 E269065 2016 1 REIGHTLFNER Champion M2 Defendet 37 Diesel 7784 E269064 1 2016 FREIGHTLINER Champion M2 Defender 37 Diesel ------- 7785 7785 --- E269066 2016 FREIGHTLINER Champion M2 Detender 37 Diesel 7786 E269066 2016 FREIGHTLINER Champion M2 Defender 37 Diesel 7787 E269068 2016 FREIGHTLINER Champion M2 Defender 37 Diesel 7788 E269073 2016 FREIGHTLINER Champion M2 Defender 37 Diesel Ford 1 117,927 1 Ford 1 99,214 1 Ford 1 36,324 1 Cummins 61,329 Cummins 48,887 Cummins 25,898 Cummins 21,542 Cummins 30,123 Cummins 20,257 Cummins 30,518 Cummins 20,062 OAlransportationlCE'nFlee110ET Deschutes County Revenue Fleet Dec 16,xls 12/20/2016 MS d) a "I I co cu - EQ .01 C-4 CO CM iW 00 z C4 (a cc E 'IS 416 MS uj CD LU N 4 CD, E CM cu �,o cu "I I f -.=\ - EQ .01 C-4 CM 4.1 z C4 (a cc E cc = cv -- 5 CA t LU co, O LU I.- E La ,oi % uj CD LU N 4 CD, E CM cu �,o cu "I I f -.=\ - .01 C.) f -.=\ - CM 4.1 z LAJ C-0 CD 5 .9 ca E LU co, I.- E La ,oi % Volunteer Ride Match is a complimentary transportation program that provides rides to eligible individuals who have no other means of transportation. This program is operated by Cascades East Ride Center (CERC) with help from citizen volunteers who offer their time and personal vehicles to transport passengers to and from approved services. Transportation services are provided to residents in Crook, Deschutes, and Jefferson Coun- ties. Riders may use Volunteer Ride Match if they meet requirements listed below. An application must be filled out prior to scheduling a ride. 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St"'3 �'�` C', Chi C'i . !. t�i)��s,•,r,Mm c--,, eD U �'1r �'.1 {moi Qom}" r t•. aio or C3' CV :� tis =� `e _gam O G CSj'CA S, O r. �� In Local Dial -a -Ride Service Available to the public (2, a-, S e s eas .t- € isit ~ Dial -a -Ride service in Redmond requires a reservation. Call 541-385-8680 the day before to schedule a ride. Ride times are scheduled on availability. Plan on being ready 15 minutes before your scheduled pick-up as buses can pick you up 15 minutes before or 15 minutes after your scheduled time. Drivers will wait no more than 5 minutes. Tickets can be purchased on the bus or at Hawthorne Station in Bend. Redmond Local Service 1 -lours Monday — Friday 6.30arn -- 6pn1 Reservations: 541-385-8680. Monday — Friday lam — 4:30pm General information: 541-385-8680, Monday — Friday 6:30am — 6:30pm Hawthorne Station 334 NE Hawthorne Ave, Bend Lobby oven Mon — Fri, 6:30am — 7:00pm Market and Wicket Sales Mon Fri, 6:30am — 3:30pm 541-385-8680/1-866-385-8680 www.cascadeseasttransit.com *Discounted fares are available to those age 60 and older and/or disabled *Medicare clients may show their card to be eligible for Senior/Disabled fares. Visit the website for a larger map. 01/13 Monday -Friday Service Only Trips requiring travel in two or more zones is a multi -zone fare. `Discounted fares are available to those age 60 and older and/or disabled. 541-385-8680 / 1-866-385-8680 *Medicare clients may show their card to be eligible for Senior/Disabled fares. The multi -zone fare does not include rides on local Dial -A -Ride services in all communities. WWW.eascadeseasttransit.COnl 01113 � • s Trips requiring travel in two or more zones is a multi -zone fare. `Discounted fares are available to those age 60 and older and/or disabled. *Medicare clients may show their card to be eligible for Senior/Disabled fares. The multi -zone fare does not include rides on local Dial -A -Ride services in all communities. 541-385-8680/1-866-385-8680 www.cascadeseasttransit.com 01/13 MULTI -ZONE ROUTE Single Ride $3.75/$3 Full i Discounted Day Pass $6.25/$5 Full / Discounted ..__._ 6 -Day Pass Ticket Book $30 Monthly Pass $100 Trips requiring travel in two or more zones is a multi -zone fare. `Discounted fares are available to those age 60 and older and/or disabled. *Medicare clients may show their card to be eligible for Senior/Disabled fares. The multi -zone fare does not include rides on local Dial -A -Ride services in all communities. 541-385-8680/1-866-385-8680 www.cascadeseasttransit.com 01/13 February 8, 2017 Deschutes County Board of County Commissioners Mr. Mitch Swecker Director, Oregon Department of Aviation Oregon Dept. of Aviation 3040 25th St SE Salem, OR 97302 RE: Sisters Eagle Airport Hearing Director Swecker: P. O. Box 6005, Bend, OR 97708-6005 1300 NW Wall St., Suite 206, Bend, OR 97703-1960 (541) 388-6570 - Fax (541) 385-3202 www.deschutes.org board@deschutes.org Tammy Baney Anthony DeBone Phil Henderson Thank you for the opportunity to provide comments regarding the proposal to add the Sisters Eagle Airport to the Oregon Department of Aviation's list of privately owned airports of state concern. We have received considerable, thoughtful input from County residents on this and other airport -related issues. We sincerely appreciate everyone who is taking an active role in this public process. We recognize that the airport and its boundary are located entirely within the City of Sisters, which makes the City the land use authority for the airport. At the same time, the County has received communications publie input about potential airport expansions and operations on adjacent or nearby rural lands that fall under countyeuf land use authority. If the airport owners propose to expand the airport's boundaries or operations beyond city limits, they willed need to apply to the County for land use permits and possible Comprehensive Plan and Zoning amendments. Any proposal of this kind would be subject to public review and comment, including a public hearing process. Our staff has and continues to work collaboratively with Sisters Eagle Airport, Eagle Air Estates and the Department of State Lands on the runway overrun built at the north end of the runway. We will remain eentiffue tostay engaged in this process as it continues, as we know this is an area of interest for many Deschutes County residents. Thank you, Tammy Baney, Chair Anthony DeBone, Vice Chair Philip G. Henderson, Commissioner