2017-142-Minutes for Meeting February 22,2017 Recorded 3/27/2017Recorded in Deschutes County CJ2017-142
Nancy Blankenship, County Clerk
Commissioners'Journal 03/27/2017 9:26:41 AM
For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97703-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
Wednesday, February 22, 2017
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Tammy Baney, Phil Henderson and Anthony DeBone. Also present
were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David
Doyle, County Counsel; and Sharon Ross, Executive Secretary and other citizens including
Dennis Scott, Mayor of the City of La Pine. One representative of the media was in attendance.
CALL TO ORDER: Chair Baney called the meeting to order at 10:01 a.m.
PLEDGE OF ALLEGIANCE
CITIZEN INPUT: None was offered.
At this time Chair Baney welcomed Mayor of City of La Pine Dennis Scott.
CONSENT AGENDA
Before the Board was Consideration of Approval of the Consent Agenda.
Minutes of Board of Commissioners' Business Meeting February 22, 2017
Page 1 of 6
DEBONE: Move approval minus Consent Agenda Item #7 for discussion at the
afternoon Work Session
HENDERSON: Second.
VOTE: DEBONE: Yes.
HENDERSON: Yes.
BANEY: Chair votes yes. Motion Carried
Consent Agenda Items:
1. Consideration of Board Signature of Order No. 2017-005, Approving Appointment of Justice
of the Peace Pro Tempore
2. Consideration of Board Signature of Resolution No. 2017-009, Appointing a Financial
Assistance Administrator for Deschutes County Health Services and Authorizing the
Financial Assistance Administrator, Department Deputy Directors and County Administrator
to Approve and Sign Related Contracts
3. Consideration of Board Signature of Document No. 2016-469, IGA between City of Redmond
and Deschutes County
4. Consideration of Board Signature of Documents 2016-735, 2016-736 and 2016-737, Bargain
and Sale Deeds and Acceptance of Real Property
5. Consideration of Board Signature of Document No. 2017-069, a Termination and Release of
Easement Document for a Portion of Hunnell Road Located in the NW 1/4 of Section 16,
Township 17 South, Range 12 Ease, W.M. City of Bend, Deschutes County Oregon
6. Consideration of Board Signature of Document No. 2017-106, a Bargain and Sale Deed for a
Land Donation to St. Charles Health System Inc.
7. Board Signature of Letter of Appointment to Katy Brooks to the COIC Board for a term
through December 31, 2018
8. Approval of Minutes of the BOCC Retreat of January 18, 2017
9. Approval of Minutes of the Business Meetings of January 30, 2017 and February 1, 2017
10. Approval of Minutes of the Work Sessions of January 23, 2017; January 25, 2017; January
30, 2017; and February 1, 2017
Minutes of Board of Commissioners' Business Meeting February 22, 2017
Page 2 of 6
ACTION ITEMS
11. Before the Board was Consideration of Board Signature of Resolution No. 2017-006,
Updating the Deschutes County Noxious Weed List
Ed Keith, County Forester and Spring Olsen, chair of the Noxious Weed Advisory Board
presented the resolution for consideration. The Deschutes County Noxious Weed List is
reviewed each year by the Noxious Weed Advisory Board. A few minor changes to the list
are being recommended that include two scientific name changes and one other species that
is recommended to be added to the list. Oxeye Daisy is being added to the "C" rated noxious
weed list for public awareness and education to land owners.
Commissioner DeBone noted the definition of a noxious weed as a weed that is injurious to
public health, agriculture, recreation, wildlife, or any public or private property.
Commissioner DeBone commented on the Shine on La Pine weed eradication event that
proves to be beneficial to the community.
Ms. Olsen commented on educational materials that are available and could be created by the
Noxious Weed Advisory Board. Commissioner Baney noted appreciation of having the
materials available for the public.
HENDERSON: Move adoption of Resolution No. 2017-006
DEBONE: Second
VOTE: HENDERSON: Yes
DEBONE: Yes
BANEY: Chair votes yes. Motion Carried
12. County Performance Measure Update
Judith Ure, Management Analyst presented the second quarter performance measure update
to the Board pointing out departmental objectives and measurements. Five Deschutes
County departments were represented in today's update. Presentations were made by George
Conway and Heather Kaisner of Health Services; Keith McNamara of Veterans Services; Ed
Keith, County Forester; Wayne Lowry, Finance Director; and Timm Schimke, Director of
Solid Waste Operations. Each provided a report on their department's past quarter activity
and highlights.
Minutes of Board of Commissioners' Business Meeting February 22, 2017
Page 3 of 6
13. PUBLIC HEARING: Consideration of First Reading by Title of Ordinance No. 2017-
001, Amending Deschutes County Code Chapter 18.116.090, Manufactured Home or
RV as Temporary Residence for Medical Condition, to Allow an Existing Dwelling in
the Exclusive Farm Use (EFU) and Forest (Fl and F2) Zones to be Used as a
Temporary Residence in the Case of a Medical Hardship and Declaring an Emergency
Peter Russell, Community Development Senior Planner presented the continuation of the
public hearing and consideration of the first reading of Ordinance No. 2017-001. The
ordinance is relative to the allowance of existing buildings to be used for temporary
residences during a medical hardship and conforming with Oregon state law. The ordinance
presented includes dwellings in both the Exclusive Fann Use and Forest (F1 and 172) Zones.
Discussion held on the definition of existing when considering a dwelling. Three options
were presented to the Board to define a dwelling: a building that exists prior to submittal for
temporary use permit for a medical hardship dwelling, a building permit on file as of January
1, 1974, and a building legally existing prior to effective date of Ordinance 2017-001.
Chair Baney opened the hearing for public comment. Hearing none the oral testimony was
closed. At this time, the Board posed questions for staff. Commissioner Henderson inquired
on the standards of a doctor's definition of medical hardship. Mr. Russell explained a
physician notes a patient has a medical condition that requires additional care requiring a
dwelling nearby for the care giver. Commissioner Henderson expressed concern with
decommissioning a dwelling once the medical hardship is no longer needed.
Considering the dwelling and term of existing, the Board consensus was to establish the
effective date of adoption of the ordinance in determination of the existing dwelling. The
consensus of the Board was to adopt by emergency as well allowing for 30 days of the
effective date of the ordinance instead of the typical 90 day. At this time, Chair Baney
closed the public hearing. Legal Counsel Doyle noted the ordinance will need to be revised
to include a separate section with the emergency language. Mr. Russell will resubmit the
revised ordinance for Board consideration.
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE
DISTRICT
12. Before the Board was Consideration of Approval of Bi -Weekly Accounts Payable
Vouchers for the 9-1-1 County Service District, in the Amount of $172,329.91
DEBONE: Move approval subject to review
HENDERSON: Second.
Minutes of Board of Commissioners' Business Meeting February 22, 2017
Page 4 of 6
VOTE
DEBONE:
HENDERSON
BANEY:
Yes
Yes
Chair votes yes
Motion Carried
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11 COUNTY
SERVICE DISTRICT
13. Before the Board was Consideration of Approval of Bi -Weekly Accounts Payable
Vouchers for the Extension/4-11 County Service District, in the Amount of $2,207.88
DEBONE: Move approval subject to review
HENDERSON: Second.
VOTE
DEBONE:
HENDERSON
BANEY:
Yes
Yes
Chair votes yes.
Motion Carried
RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS
14. Before the Board was Consideration of Approval of Bi -Weekly Accounts Payable
Vouchers for Deschutes County, in the Amount of $2,416,095.55
DEBONE: Move approval subject to review
HENDERSON: Second.
VOTE:
DEBONE:
HENDERSON
BANEY:
Yes
Yes
Chair votes yes
Motion Carried
County Administrator Anderson noted several items in the accounts payable of special
transportation grants, updated contract with medical examiner, expenses for Deschutes
County pharmacy, clinic, and wellness contractor Medcor, and expenses for installation
of the highway signs honoring veterans and emergency responders.
OTHER ITEMS: None were offered.
Minutes of Board of Commissioners' Business Meeting February 22, 2017
Page 5 of 6
ADJOURN: Being no further items to come before the Board, the meeting was adjourned at
11:21 a.m.
DATED this
Day ofC-h- .A2017 for the Deschutes
County Board of Commissioners.
ATTEST -
#A
eco ding S retary
A'
Tammy Baney, Char
Anthony DeBone, Vice Chair
Philip G. HenArson, Commissioner
Minutes of Board of Commissioners' Business Meeting February 22, 2017
Page 6of6
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 AM, WEDNESDAY, FEBRUARY 22, 2017
Barnes and Sawyer Rooms - Deschutes Services Center — 1300 NW Wall Street — Bend
Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be considered or
discussed at the meeting. This notice does not limit the ability of the Board to address additional subjects.
Meetings are subject to cancellation without notice. This meeting is open to the public and interested citizens are
invited to attend. Business Meetings are usually recorded on video and audio, and can be viewed by the public
live or at a later date; and written minutes are taken for the record.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues
that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the
Recording Secretary. Use the microphone and clearly state your name when the Board Chair calls on you to
speak. PLEASE NOTE. Citizen input regarding matters that are or have been the subject of a public hearing not
being conducted as a part of this meeting will NOT be included in the official record of that hearing.
If you offer or display to the Board any written documents, photographs or other printed matter as part of your
testimony during a public hearing, please be advised that staff is required to retain those documents as part of the
permanent record of that hearing.
CONSENT AGENDA
1. Consideration of Board Signature of Order No. 2017-005, Approving Appointment of
Justice of the Peace Pro Tempore
2. Consideration of Board Signature of Resolution No. 2017-009, Appointing a Financial
Assistance Administrator for Deschutes County Health Services and Authorizing the
Financial Assistance Administrator, Department Deputy Directors and County
Administrator to Approve and Sign Related Contracts
Board of Commissioners Business Meeting Agenda Wednesday, February 22, 2017 Page 1
of 3
3. Consideration of Board Signature of Document No. 2016-469, IGA Between City of
Redmond and Deschutes County
4. Consideration of Board Signature of Documents 2016-735, 736 and 737, Bargain and
Sale Deeds and Acceptance of Real Property
5. Consideration of Board Signature of Document No. 2017-069, a Termination and
Release of Easement Document for a Portion of Hunnell Road Located in the NW 1/4
of Section 16, Township 17 South, Range 12 Ease, W.M. City of Bend, Deschutes
County Oregon
6. Consideration of Board Signature of Document No. 2017-106, a Bargain and Sale Deed
for a Land Donation to St. Charles Health System Inc.
7. Board Signature of Letter of Appointment to Katy Brooks to the COIC Board for a term
through December 31, 2018
8. Approval of Minutes of the BOCC Retreat of January 18, 2017
9. Approval of Minutes of the Business Meetings of January 30, 2017 and February 1,
2017
10. Approval of Minutes of the Work Sessions of January 23, 2017; January 25, 2017;
January 30, 2017; and February 1, 2017
ACTION ITEMS
11. Consideration of Board Signature of Resolution No. 2017-006, Updating the Deschutes
County Noxious Weed List - Ed Keith, Forester
12. County Performance Measure Update - Judith Ure, Management Analyst
13. PUBLIC HEARING: Consideration of First Reading by Title of Ordinance No. 2017-001,
Amending Deschutes County Code Chapter 18.116.090, Manufactured Home or RV as
Temporary Residence for Medical Condition, to Allow an Existing Dwelling in the
Exclusive Farm Use EFU and Forest (171 and F2) Zones to be Used as a Temporary
Residence in the Case of a Medical Hardship and Declaring an Emergency - Peter
Russell, Senior Planner
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT
14. Consideration of Approval of Weekly Accounts Payable Vouchers
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE
DISTRICT
Board of Commissioners Business Meeting Agenda Wednesday, February 22, 2017 Page 2
of 3
15. Consideration of Approval of Weekly Accounts Payable Vouchers
RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS
16. Consideration of Approval of Weekly Accounts Payable Vouchers
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public; however, with few exceptions and under specific
guidelines, are open to the media.
ADJOURN
To watch this meeting on line, go to: www.deschutes.org/meetings
Please note that the video will not show up until recording begins. You can also view past
meetings on video by selecting the date shown on the website calendar.
Deschutes County encourages persons with disabilities to participate in all programs and
activities. To request this information in an alternate format please call (541) 617-4747.
FUTURE MEETINGS:
Additional meeting dates available at www.deschutes.ora/meetinqcalendar
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Board of Commissioners Business Meeting Agenda weanesaay, reoruary «, zu i i ua�
of 3
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners Business Meeting of February 22, 2017
DATE: February 15, 2017
FROM: Judith Ure, Administrative Services, 541-330-4627
TITLE OF AGENDA ITEM:
County Performance Measure Update
PUBLIC HEARING ON THIS DATE?: No
ATTENDANCE: Judith Ure and representatives of the Clerk's Office, Veterans' Services
Office, and the Finance, Health Services, Natural Resources, and Solid Waste Departments.
SUMMARY: Select departments will provide updates on progress made toward Board of
Commissioners' goals and objectives during the second quarter of FY 2016-17. Written
documentation of the highlighted measurements and of all department reports submitted is
attached.
RECOMMENDATION & ACTION REQUESTED:
None.
Deschutes County FY 2017 Goals and Objectives
Mission Statement
Enhancing the lives of citizens by delivering quality services in a cost-effective manner.
Safe Communities: Protect the community through planning, preparedness, and delivery of
coordinated services.
1. Collaborate with county and community partners in preparing for and responding to natural
and man-made disasters.
2. Promote public'safet5 programs to reduce crime and repair harm.
3. Respond to, investigate, and prosecute criminal activity to ensure the guilty are held
accountable, the innocent are protected, and the rights of all citizens are respected.
4. Expand and enhance public safety communication systems in coordination with all
stakeholders.
Enforce County regulations to preserve rural quality of life.
Healthy People: Enhance and protect the health and well-being of the community through
ndvneaev_ prevention. education and delivery of coordinated services.
2. Adjust to changing health system reforms, assess and address gaps in service, and strategize
4. Promote health and prevent disease using strategies that align with the Central Oregon
Resilient Economy: Promote policies and actions that sustain and simulate economic
vitality.
1. Continue strategic capital planning and projects that strengthen the
3. Support land use programs and initiatives that promote economic growth and diversity,
Natural Resource Stewardship: Promote environmental stewardship through assessment,
and collaboration.
2. Educate the public and enforce policies regarding noxious weed control and eradication.
3. Support healthy and sustainable forest, habitat, and land management practices and
Quality Customer Service: Provide internal and external services that are innovative and
efficient.
2. Provide internal support to County operations to ensure cost-effective and efficient delivery
of services to the public.
3. Support employee wellness, development, productivity, and job satisfaction.
4. Support and promote Deschutes County Customer Service "Every Time" standards.
Effective Asset Management: Preserve and enhance capital and fiscal assets.
. Use best management practices to sustain the quality of County assets and ir.
2. Upgrade information management systems to streamline business processes.
4. Address long-term building and facility capital needs including major maintenance and
replacement strategies.
Deschutes County
Performance Measures
< Q2 Report
10/1/2016 - 12/31/2016
9-1-1 Service District
County Goal - Safe Communities: Protect the community through planning, preparedness,
and delivery of coordinated services.
Objective #3: Respond to, investigate, and prosecute criminal activity to ensure the guilty are
held accountable, the innocent are protected, and the rights of all citizens are respected.
1 , 1 17
Measure FY i 1 1 1 1
• Date Target
Measure #1
92.7% 94.1% 94.5%
94.5% 93.0% 93.5% 95.0%
Measure #2
99.7% 99.7% 99.7%
99.7% 99.7% 99.7% 99.0%
Measure #3
— — —
— 11 Sec 7 Sec 12 Sec
Measure #1: Calls to 9-1-1 answered within 5 seconds.
Q1 Status: 93.7% of calls were answered within 5 seconds. This measure is very
much a "stretch" goal that has never been met on an annual basis.
Q2 Status: Statistics are not yet available due to a 9-1-1 phone system change.
Measure #2: Calls to 9-1-1 answered within 10 seconds.
Q1 Status: 99.7% of calls were answered within 10 seconds.
Q2 Status: Statistics are not yet available due to a 9-1-1 phone system change.
Measure #3: Calls referred to dispatch in 12 seconds or less.
Q1 Status: Calls were referred to dispatch within 12 seconds.
Q2 Status: Statistics are not yet available due to a 9-1-1 phone system change.
Measure #4: All vacant line positions will be staffed with fully trained Telecommunicators
by the end of calendar year 2016 and the training program success rate for new hires will be
75% or higher.
Q1 Status: Currently, there are only 3 line staff vacancies out of 43 positions.
Interviews are being held later this month to attempt to fill the remaining
vacancies.
Q2 Status: Several employees are in the background investigation process. We
anticipate being fully hired in March 2017.
Objective #4: Expand and enhance public safety communication systems in coordination with
all stakeholders.
Measure #5: In partnership with the Oregon State Radio Project, complete construction and
deploy a new county -wide radio and data communications system by October 2016.
Q1 Status: The District's radio system engineering firm discovered a radio tower
at one of the proposed sites was overloaded, which required re -configuration of
the system. Also, several user agencies asked for more time to acquire mobile and
portable radios. These factors have pushed the go -live timeframe to January 2017.
Q2 Status: Weather, FCC licensing and requests by user agencies for more time to
acquire radios further delayed the go -live timeframe to June 2017.
County Goal - Quality Customer Service: Provide internal and external services that are
innovative and efficient.
Objective #5: Pursue cooperative opportunities to enhance service delivery and the cost-
effectiveness of public services.
Measure #6: Develop partnerships with other public users to use the new radio system to
cost effectively expand or replace their existing or planned systems.
Q1 Status: Current non-public safety users will transition to the new system. Staff
is talking with several other public agencies about joining the system. A Service
Level Agreement (SLA) is being developed for all customer agencies.
Q2 Status: No new information to report.
Administrative Services
County Goal - Safe Communities: Protect the community through planning,
preparedness, and delivery of coordinated services.
Objective #1: Collaborate with County and community partners in preparing for and
responding to natural and man-made disasters.
Measure #1: Complete a skills and resources assessment for the Central Oregon Public
Information Officer/Joint Information System team in order to prepare for and expedite
response to national and man-made disasters.
Q1 Status: The skills and resources assessment has been completed. Responses
have been shared with Deschutes and Crook County Emergency Service
Managers.
Q2 Status: Report not submitted by due date.
County Goal - Healthy People: Enhance and protect the health and well-being of the
community through advocacy, prevention, education, and delivery of coordinated
services.
Objective #5: Support the development of collaborative solutions related to transit
options, homelessness, affordable housing, and veterans services.
Measure #2: Continue to provide direct services to all County veterans and dependents
to determine eligibility for benefits through the U.S. Department of Veterans' Affairs,
State of Oregon, and all local area services and benefits providers.
Q1 Status: No new information to report.
Q2 Status: Report not submitted by due date.
Measure #3: Reduce wait times required to see a veterans' service officer to two weeks.
Q1 Status: No new information to report.
Q2 Status: Report not submitted by due date.
Measure #4: State and federal funds secured on behalf of local public transit providers
through Oregon Department of Transportation (ODOT) and Federal Transit Agency
(FTA) grant programs for the purpose of providing transportation services to seniors and
people with disabilities.
Note: Actual funds secured are shown. Grant awards are dependent upon resources made
available by the State Legislature and Federal Government during each biennium.
Q1 Status: No new information to report.
Q2 Status: County solicitation for applications was initiated in Q2.
Recommendations will be forwarded to ODOT in Q3 and awards will be made
in Q4.
County Goal - Quality Service Delivery: Provide internal support and external services
that are innovative and efficient.
Objective #1: Encourage and expand opportunities for public engagement with
Deschutes County government.
Measure #5: Conduct a communications survey to learn more about how residents
want to engage and communicate with the County. Use the results from this survey to
inform website design and navigation, as well as new platforms and expanded
opportunities.
Q1 Status: The survey has been created and reviewed. We plan to launch it
later this month after the District Attorney's Office's Deschutes Safe survey
closes.
Q2 Status: The survey is complete. Response was very limited. In the future, we
may need to look for opportunities to incentivize survey participation.
Measure #6: Encourage opportunities for public engagement with Deschutes County
government through Centennial activities and celebration.
Q1 Status: The Centennial Committee continues to celebrate the County's rich
history through a variety of community events. In Q1, the County had a
Centennial presence at the La Pine 4th of July parade, Sisters Quilt Show,
Sunriver Car Show, Flashback Cruz and Deschutes County Fair.
Q2 Status: The Centennial Celebration is complete. During Q2, the Committee
held a Centennial birthday celebration at the Deschutes Historical Society.
The HOCC also recognized the County's Dec. 13 birthdate with the reading of a
Centennial proclamation.
Measure #7: Continue to grow the County's social media presence through the sharing
of relevant, timely, and actionable information on Facebook, Twitter, Instagram, and the
Next Door.
Q1 Status: The County's social media presence continues to grow. In Q1, we
saw the following increases: Facebook: +82 likes (Total likes = 2,823) Twitter,
+225 followers (Current followers = 2,808), Instagram +46 followers (Current
followers = 56).
We continue to see great traction with our #FeaturedJobFriday posts on
Twitter. In July, one of these tweets resulted in 8,195 impressions.
On Facebook, we're successfully using small budgets ($5 per identified post) to
promote key posts and reach targeted audiences. This is expanding our reach
beyond our existing followers.
Q2 Status: The County's social media presence continues to grow. In Q2, we
saw the following increases: Facebook: +132 followers (Total followers = 2,961)
Twitter, +280 followers (Current followers = 3,088), Instagram +32 followers
(Current followers = 88).
Measure #8: Develop a promotional program intended to reach and educate the public
about how to obtain information and apply for Federal Department of Veterans' Affairs
benefits.
Q1 Status: No new information to report.
Q2 Status: Report not submitted by due date.
Measure #9: Coordinate efforts with the IT Department to establish a state of the art
Veterans' Services web page that is easy to access and navigate and that provides up-to-
date information and resources.
Q1 Status: No new information to report.
Q2 Status: Report not submitted by due date.
Objective #2: Provide internal support to County operations to ensure cost-effective and
efficient delivery of services to the public.
Measure #10: Refine and implement legislative planning process, lobbying efforts,
tracking system, and communication mechanisms.
Q1 Status: No new information to report.
Q2 Status: Preparation and planning for the 2017 legislative process will
take place in Q3.
Measure #11: Internal audit report rating of overall quality as compared to national
average for association of local government auditors.
Q1 Status: No new information to report.
Q2 Status: No new information to report.
Measure #12: Internal Audit recommendation acceptance rate compared to the national
average for local government auditors.
Q1 Status: No new information to report.
Q2 Status: No new information to report.
Objective #3: Support employee wellness, development, productivity, and job satisfaction.
Measure #13: Number of workplace accidents that require days away from work,
restricted, or transferred workers per 100 employees (DART Rate).
Deschutes
1.9
2.5
2.2
2.2
2.4
1.5
2.3
County
Oregon Average -
2.3
2.0
2.3
2.7
N/A
N/A
N/A
Local Gov'ts.
Q1 Status: No new information to report.
Q2 Status: No new information to report.
County Goal - Resilient Economy: Promote policies and actions that sustain and
stimulate economic vitality.
Objective #2: Partner with organizations that stimulate economic vitality.
Measure #14: County funds leveraged through contractual arrangements with
organizations specializing in job creation, economic development, and local business
support.
* Future activity in the Economic Development Loan Program is dependent on resources allocated by the
Board of Commissioners and recruitment efforts conducted by Economic Development for Central Oregon
(EDCO). Updated actual numbers will be provided in the FY 2018 budget document.
Q1 Status: No new information to report.
Q2 Status: No new information to report.
Assessor's Office
County Goal - Quality Service Delivery: Provide internal support and external
services that are innovative, efficient, and comprehensive.
Objective #4: Support and promote Deschutes County Customer Service "Every Time"
standards.
Measure #1: Accounts managed per FTE compared to other Oregon counties.
Lane County
2,988
2,981
3,006
3,850
3,850
3,739
3.735
Jackson County
2,323
2,432
2,723
2,853
2,986
2,988
2.925
Clackamas County
2,830
2,785
2,740
2,749
2,758
2,715
2,758
Douglas County
2,724
2,626
2,716
2,744
2,815
2,81.6
3,749
Marion County
2,355
2,336
2,474
2,480
2,471
2,499
2,554
Linn County
1,959
1,896
2,114
2,359
2,302
2,270
2.355
Benton County
1,910
1,899
2,042
2,162
2,381
2,463
2,395
Q1 Status: No new information to report.
Q2 Status: No new information to report.
Measure #2: Written approval by the Department of Revenue for the Assessor's
Certified Ratio Study.
Q1 Status: Approval letter received August 26, 2016 (see attached).
Q2 Status: This is an annual report - no new information to report.
Measure #3: Percentage of tax statements mailed by October 25th.
Measure #4: Written certification from the Department of Revenue approving the
County Assessment Function Assistance (CAFFA) program.
Q1 Status: No new information to report.
Q2 Status: No new information to report.
County Goal - Effective Asset Management: Preserve and enhance capital and fiscal
assets.
Objective #1: Use best management practices to sustain the quality of County assets and
infrastructure.
Measure #5: Cost per account managed compared to other Oregon counties.
Deschutes County
FY 2010
$42.41
FY 20111
$43.27
$43.04
113
$44.46
F2016Y 2014
$42.58
FY 2015
$46.48
$51.23
7 County Average
$42.99
$43.34
$43.91
$42.69
$43.53
$43.11
$43.42
Douglas County
$28.24
$28.88
$28,94
$28.96
$28.55
$30.20
$29.31
Lane County
$39.07
$40.03
$37.96
$29.91
$37.88
$33.08
$35.16
Jackson County
$41.1.2
$40.03
$39.67
$40.99
$39.96
$39.64
$40.44
Clackamas County
$38.77
$39.29
$41.88
$42.68
$41.62
$45.08
$46,35
Linn County
$53.46
$54.10
$53,16
$49.18
$51.21
$52.05
$53.34
Marion County
$46.21
$46.18
$48.01.
$50.57
$49.24
$45.82
1 $47.95
Benton County
$54.09
$54.85
$57,75
$56.57
$56.26
$50.86
$51.42
Q1 Status: No new information to report.
Q2 Status: No new information to report.
Measure #6: Administrative expenses as a percentage of taxes imposed compared to
other Oregon Counties.
Deschutes County
FY 2010
1.68%
FY 1
11
1.67%
1
1.70%
1
1.76%
1
1.62%
1
1.66%
1
1.71%
7 County Average
1.83%
2.06%
2.02%
1.96%
1.94%
1.87%
1.78%
Clackamas County
1.20%
1.12%
1.16%
1.18%
1.12%
1.13%
1.10%
Lane County
1.83%
1.84%
1.69%
1.32%
1.55%
1.67%
1.31%
Jackson County
1.97%
1.86%
1.88%
1.95%
1.83%
1.67%
1.64%
Marion County
2.08%
1.93%
1.98%
2.00%
1.92%
1.72%
1.71%
Benton County
2.10%
2.03%
2.05%
2.01%
1.98%
1.68%
1.66%
Linn County
2.71%
2.57%
2.38%
2.27%
2.31%
2.2%
2.17%
Douglas County
3.30%
3.10% 1
3.03%
2.99%
1 2.89%
2.99%
2.85%
Q1 Status: No new information to report.
Q2 Status: No new information to report.
Clerk's Office
County Goal - Quality Customer Service: Provide internal and external services that
are innovative and efficient.
Objective #1: Encourage and expand opportunities for public engagement with Deschutes
County government.
Measure #1: Monitor the volume of voter registration adjusting workflows accordingly.
Oregon Motor Voter (OMV) became effective January 1, 2016. Its impact on voter
registration in Deschutes County, and statewide, is yet to be realized. Between January 1
and February 29, 2016, 637 voters were registered as Non Affiliated, 153 voters selected a
party, and 59 opted -out. In addition, the 2016 Presidential Election is also impacting voter
registration as indicated in the table below.
December 2015 January 2016 February 2016
New OMV Voters 0 235 555
* Total OMV Processed 0 583 1 839
Voter Registration
Records
583
839
1099>
**All Other Processed
1632
1996
3046
Voter Registration
1009
926 670
629
Records
1996
3046
5228
Total Voter Registration
1632
2814
4440
Records Processed
4783
9286 2951
1997
* Total OMV Processed Records includes updates, new and cancelled voters.
** All Other Processed Voter Registration Records includes registration records received through
USPS, online and at the counter.
Q1 Status:
WWI day guns 1tiIlY' s August dR 8df y
24th X016 j r 66"", ,:.206 2{3� 2136
817 764 845 747 875 820
iiaWXM 5740 35 14
943 1078 1009
2143 3161 4783
8826 4274` 5806
Q2 Status: October set the record for the number of voter registration records processed
in a month. The previous high was 8,802 in October 2012.
NI, Mom I
MA875 �82O�%;I�!542
i
1 • 1 1
0
583
839
1099>
1047
979
1052
943
1078
1009
926 670
629
1632
1996
3046
5228
8552
2925
3108
2143
3161
4783
9286 2951
1997
1632
2579
3885
6327
9599
3904
4160
8826
4274
5806
'10218 3622
2626
Objective #4: Support and promote Deschutes County Customer Service "Every Time"
Standards.
Measure #1: Complete verification of real property index within 3 days of the date of
recording 95 % of the time. Verification is a second review of the data entry of the index to a
real property record. Among five comparable Oregon counties Lane, Douglas, Benton,
Jackson, and Marion report completing verification within 1-3 days from the date of
recording.
Q1 Status: FY 2016 = 57%; FY 2017, To Date = 0% [Level of activity and staff out of
office impeded accomplishing goal. On the bright side, revenues have been strong.]
Q2 Status: To Date 0% Level of activity, vacations and another project (to be
completed by end of January) has hampered meeting the 3 day goal. Currently,
verification is 50 working days out.
Measure #2: Percentage of County Records Center file requests completed within 24 hours
is 99% or better.
Note: Among five comparable Oregon counties, several counties operate an Archive/Records Center.
Counties range from self -serve to 24 hour turnaround 100% of the time.
Q1 Status FY 2016 99.89%; FY 2017 to Date = 100%.
Q2 Status to date = 100%
Community Development
County Goal - Safe Communities: Protect the community through planning, preparedness,
and delivery of coordinated services.
Objective #5: Enforce County regulations to preserve rural quality of life.
Measure #1: Achieve 85% voluntary compliance in Code Enforcement cases.
Q1 Status: During the 1St quarter, case compliance rate was 95.3%.
Q2 Status: During the 2nd quarter, case compliance rate was 88%.
Measure #2: Resolve 75% of Code Enforcement cases within 12 months.
Ql Status: During the 1St quarter, 85% of code enforcement cases were closed
within 12 months.
Q2 Status: During the 2nd quarter, 85% of code enforcement cases were closed
within 12 months.
County Goal - Healthy People: Enhance and protect the health and well-being of the
community through advocacy, prevention, education and delivery of coordinated
services.
Objective #1: Consider population health, wellness, and multi -modal connectivity in the design
and implementation of infrastructure and land use policies.
Measure #3: Facilitate County adoption of Bend, Redmond and Sisters UGB amendments.
Q1 Status: On September 28, 2016, the board adopted Ordinance Nos. 2016-020
through 2016-023 approving the City of Bend's UGB amendment. Redmond and
Sisters have not yet initiated UGB amendments.
Q2 Status: Redmond and Sisters have not yet initiated UGB amendments.
County Goal - Resilient Economy: Promote policies and actions that sustain and simulate
economic vitality.
Objective #2: Partner with organizations to stimulate economic vitality.
Department Measure #4: Coordinate with the City of Bend to adopt the Bend Airport
Master Plan into the County's Comprehensive Plan and amend zoning ordinance to promote
economic growth and sustainability at the Airport.
Ql Status: On August 10, 2016, the Board approved the City of Bend's application
to repeal the 2002 Bend Airport Master Plan (BAMP) and adopt only Chapter 7
(Airport Development Alternatives) of the 2013 BAMP and Sheets 2 (Airport Data),
3 (Airport Layout Plan), and 11 (Noise Contours) and also amend language in the
County Comprehensive Plan and Transportation System Plan (TSP) to update
references to the 2013 BAMP. Staff anticipates in FY 2016-2017 a subsequent site
plan for helicopter operations and a text amendment to update the allowed uses at
the airport.
Q2 Status: The City of Bend has not initiated a site plan application for helicopter
operations or a text amendment to update the allowed uses at the airport. County
staff has continued to closely coordinate with City staff on the submittal of the
BAMP Comprehensive Plan and zoning text amendments through December 2016,
particularly pertaining to the Transportation Planning Rule (TPR) compliance
requirements (only a minimal analysis is necessary). County staff will promptly
process the City's proposed amendments upon submittal of the application(s).
Department Measure #5: Coordinate with the City of Redmond to amend its UGB for a
large lot industrial site and future fairgrounds expansion.
Ql Status: The City of Redmond anticipates initiating two UGB amendment
applications in winter 2017.
Q2 Status: The City of Redmond has not initiated a UGB amendment.
Objective #3: Support land use programs and initiatives that promote economic growth and
diversity, livability, and sustainability.
Department Measure #6: Complete the 3 -year U.S. EPA Brownfield Assessment grant
with the City of Redmond, private property owners, and Bend Parks and Recreation District
to identify contaminated commercial sites and plan for redevelopment.
Q1 Status: The U.S. EPA Community -side Assessment Grant was completed on
September 30, 2016.
Q2 Status: No new information to report. However, planning staff has provided
presentations summarizing the project's success to the Board, Planning
Commission, and Association of Oregon County Planning Directors.
Department Measure #7: Support and participate in the Land Conservation and
Development Commission rulemaking process to address non -resource lands, if initiated.
Upon rule adoption, coordinate with DLCD to develop a work plan to implement the new
rules and accurately designate resource and non -resource lands in rural Deschutes County.
Q1 Status: On October 3, the CDD Director and Planning Manager met with
regional County planners and DLCD staff to discuss the need for LCDC to initiate
rulemaking. LCDC has not initiated rulemaking as of the 1St quarter. The
Commission is expected to consider initiating rulemaking by spring or summer
2017.
Q2 Status: DLCD staff is presenting the results of the Southern Oregon Regional
Pilot Project (SORPP) to LCDC in January 2017. County Planning staff provided
DLCD's SORPP Final report to the Board and Planning Commission in January.
LCDC is expected to consider initiating rulemaking by spring or summer 2017.
DLCD Director Jim Rue stated that if rulemaking is initiated, it will not begin
until after the 2017 Legislative Session.
Department Measure #8: Develop a work program to audit County land use regulations to
update review processes and standards to achieve County goals.
Q1 Status: A work program has not been developed to date. This work plan item
has not been prioritized for FY 16-17.
Q2 Status: No new information to report.
Objective #4: Support beneficial management and access policies of publicly owned facilities
and natural resources to promote tourism and recreational activities.
Department Measure #9: Coordinate with the Sunriver Owners Association (SROA) and
stakeholders on a solution to conflicts between traffic on Spring River Road and those
seeking to launch boats or float on the Deschutes River from Harper Bridge.
Q1 Status: CDD, Administration, and Road Department staff continue to meet
with SROA, Sunriver Resort, and Crosswater representatives on solutions to
provide off-street parking on the SROA and Crosswater sides of Century Drive.
Q2 Status: No new information to report.
County Goal - Natural Resource Stewardship: Promote environmental stewardship
through assessment, advocacy, and collaboration.
Objective #1: Enhance and protect air, land, and water resources.
Department Measure #10: Convene the South County Groundwater Partnership
Financial Advisory Committee to discuss funding solutions to protect groundwater quality.
Q1 Status: The South County Groundwater Partnership Financial Advisory
Committee will not be convened until there is additional building activity to
generate revenue for the Groundwater Partnership Fund and an Exception to
Goal 11 is approved to provide options for property owners to treat wastewater
beyond septic systems. The Board approved allocating additional funds to
NeighborImpact to continue the loan partnership program.
Q2 Status: No new information to report.
Objective #3: Support healthy and sustainable forest, habitat, and land management
practices and oversight.
Department Measure #11: Coordinate with the U.S. Fish and Wildlife Service (USFWS) to
protect critical habitat for the Oregon Spotted Frog and pursue balanced land use
approaches that benefit both the species and private property owners.
Q1 Status: The Board postponed adopting critical habitat into the Comprehensive
Plan until the Deschutes Basin Study Work Group completes its work in June 2018.
Staff continues to coordinate with USFWS on land use applications affecting flood
plains and wetlands in the Upper Deschutes basin. In addition, the Deschutes
River Conservancy provided an update on the Work Group's purpose, progress,
and schedule in early September.
Q2 Status: No new information to report.
Department Measure #12: Evaluate the University of Oregon's Community Service
Center's recommendations to update the County's natural hazards and mitigation standards.
Q1 Status: This work task has not been initiated to date.
Q2 Status: No new information to report.
County Goal - Quality Customer Service: Provide internal and external services that are
innovative and efficient.
Objective #1: Encourage and expand opportunities for public engagement with Deschutes
County government.
Department Measure #13: Expand on-line subscription services beyond the CDD Update
to include Planning Commission and Historic Landmarks Commission agendas, monthly
CDD Statistics and Performance Measure Reports, and Hearings Officer decisions.
Ql Status: The new Accela Legislative Management software program provides
similar services to the Planning Commission and Hearings Officers as planned by
this performance measure. New reporting tools for performance measures are
under development and expect to be phased in over several months.
Q2 Status: No new information to report.
Objective #4: Support and promote Deschutes County Customer Service "Every Time"
standards.
Department Measure #14: Achieve an average of 6-10 stops at different construction job
sites per day for each Building Inspector. Each stop may consist of multiple inspections.
Q1 Status: At 8.93 average stops per field inspector per day, we are approaching
the upper limits of the performance measure. We will continue to monitor these
numbers and assign staff accordingly.
Q2 Status: At 7.51 average stops per field inspector per day, Our performance
measure shows a reduction in stops per day starting in late November, continuing
through December and into the first part of January. Since our leading indicators,
such as septic reviews and planning applications are running at very high
volumes, it is presumed that this slowdown is a temporary event that could be
associated with the recent weather events.
Department Measure #15: Achieve an average turnaround time on building plan reviews
of 8-10 days.
Q1 Status: During the 1St quarter, average turnaround time on building plan
reviews was 16.81 days. We are currently interviewing to fill our new FTE position
with a plans examiner. This will assist us with reducing plan review times and
providing additional staff to assist in the field during high inspection count days,
once the backlog of plan reviews has been completed.
Q2 Status: During the 2nd quarter, average turnaround time on building plan
reviews was 11.66 days. The weather related slowdown was also seen in plan
review times. Our average Residential Plan Review Turnaround time for the
month of December dropped to 7.65 days. We also filled an open Plans Examiner
position on 12/1/16. This will aid us in keeping this number within our goals and
state statute.
Department Measure #16: Achieve an average of 2-4 residential plan reviews per building
plans examiner per day.
Q1 Status: During the 1st quarter, the average daily residential plan reviews per
examiner was 2.62 plans. We have maintained this performance measure through
limited overtime by the plans examiners.
Q2 Status: During the 2nd quarter, the average daily residential plan reviews per
examiner was 2.45 plans. We have maintained this performance measure through
limited overtime by the plans examiners during the first part of the 2nd quarter.
The snow related slowdown & filling the vacant plans examiner position helped
the Building Safety Division catch up on plan reviews.
Department Measure #17: Issue all planning administrative (staff) decisions for land use
actions requiring prior notice within 45 days of determination of complete application and for
those that do not require prior notice, within 21 days of determination of complete
application.
Q1 Status: Administrative decisions with prior notice are averaging 51 days.
Administrative decisions without prior notice are averaging 28.
Q2 Status: Administrative decisions with prior notice are averaging 40.6 days.
Administrative decisions without prior notice are averaging 30.6. Two new
assistant planners have been hired to meet or exceed the performance measures.
The planners begin in the 3rd quarter (Jan. 1 and Feb. 1).
Department Measure #18: Issue new onsite septic system permits within 15 days of
receiving a complete application.
Q1 Status: During the 1St quarter, new onsite septic permits were issued on
average 10.02 days after receiving a completed application.
Q2 Status: During the 2nd quarter, new onsite septic permits were issued on
average 21.46 days after receiving an application. CDD switched to using the
Accela Onsite Module which resulted in difficulty tracking data.
Objective #5: Pursue cooperative opportunities to enhance service delivery and the cost-
effectiveness of public services.
Department Measure #19: Maintain one-stop development services shops in the La Pine
and Sisters' city halls and coordinate with the City of Redmond to establish a one-stop
development services shop at Evergreen City Hall in 2017.
Q1 Status: CDD has maintained the one-stop shops in Sisters and La Pine, and
engaged COBA and Sisters staff to gain feedback on the service delivery and
address issues. CDD will move its north County branch to Redmond when
Evergreen is open.
Q2 Status: CDD has maintained the one-stop shops in Sisters and La Pine, and
engaged COBA and Sisters staff to gain feedback on the service delivery and
address issues. CDD is scheduled to move its north County branch in Redmond to
Evergreen City Hall on March 7, 2017.
Department Measure #20: Partner with NeighborImpact to provide financial assistance to
property owners needing to upgrade their onsite wastewater treatment systems, and
coordinate with DEQ to issue protective onsite wastewater treatment system permits and
water quality risks and monitoring.
Q1 Status: During the 1St quarter, the Board authorized allocating
NeighborImpact partnership fund an additional $60,000 for loans.
Q2 Status: Department measure achieved in 1St quarter.
Effective Asset Management: Preserve and enhance capital and fiscal assets.
Objective #3: Maintain strategies for major funds to ensure long-term financial stability.
Department Measure #21: Develop and adopt reserve fund policies and targets to enable
CDD to sustain consistent levels of service during various economic cycles and to inform
annual fee adjustments.
Q1 Status: Reserve fund policies are currently being drafted and discussed with
appropriate county staff with a goal for completion in March 2017.
Q2 Status: Staff has developed a draft reserve policy in coordination with the
Finance Dept. and County [auditor to be presented to the Board in February for
consideration and possible decision/direction.
Community Justice
County Goal - Safe Communities: Protect the community through planning,
preparedness, and coordinated public safety services.
Objective #2: Promote public safety programs to reduce crime and repair harm.
Measure #1: 80% of Juvenile Community Justice Officers meeting contact and skill -
building goals with medium and high risk offenders.
Q1 Status: See first table below.
Q2 Status: See second table below.
Measure #2: 10% of juveniles presented to detention who commit a new offense or technical
violation prior to disposition.
Q1 Status: See first table below.
Q2 Status: See second table below.
Measure #3: 10% percent of first-time juvenile marijuana and alcohol violators assessed as
low risk who reoffend within one year.
Q1 Status: See first table below.
Q2 Status: See second table below.
Measure #4: 75% of adult felony probationers' successful case closures.
Q1 Status: See first table below.
Q2 Status: See second table below.
Measure #5: 700 adult offender sanctions ordered.
Q1 Status: See first table below.
Q2 Status: See second table below.
Measure #6: 25 adult offender revocations processed.
Q1 Status: See first table below.
Q2 Status: See second table below.
Measure #7: 600 interventions provided to adult offenders.
Q1 Status: See first table below.
Q2 Status: See second table below.
Measure #8: 50% of successful case closures of adults on felony post -prison supervision.
Q1 Status: See first table below.
Q2 Status: See second table below.
County Goal — Quality Service Delivery: Provide internal support and external services
that are innovative, efficient, and comprehensive.
Objective #4: Support and promote Deschutes County Customer Service "Every Time"
standards.
Measure #9: 80% of juvenile cases assessed and initially routed within 10 days of referral
receipt.
Q1 Status: See first table below.
Q2 Status: See second table below.
(1) Percent juvenile
Measure is % of
community justice
cases where CJOs
Safe Communities #2.
officers meeting contact
met EPICS contact
Promote targeted
prevention, diversion and
and skill building goals
80% 69% requirements -
based monthly
intervention programs to
w/medium and high risk
case audits
reduce recidivism and
offenders
future demands on county
(2) Percent juveniles
Once per year Will measure in
services achieved through
the continuum of
presented to detention
measurement; June 17 all youth
incarceration, detention
who commit new offense
10% will report in admitted 6/1/14
and supervision services
or technical violation
Q4. and 5/30/16
prior to disposition
Safe Communities #5.
(3) Percent of first-time
Once per year Will measure in
Assess and respond to
juvenile marijuana and
measurement; June 17 all youth
marijuana legalization as it
alcohol violators
10% will report in brief screened
relates to community law
assessed as low risk
Q4. between 6/1/15 -
enforcement, health and
who reoffend within one
5/30/16
land use regulations
year
Quality Service Delivery
Based on monthly
#5. Adapt to changing
reporting
state and federal laws,
(4) Percent of juvenile
industry trends and
cases assessed and
80% 67%
community needs in
initially routed within 30
continuing to provide
days of referral receipt.
innovative services to the
public
Safe Communities #2.
Promote targeted
prevention, diversion and
intervention programs to
reduce recidivism and
future demands on county
services achieved through
the continuum of
incarceration, detention
and supervision services
(5) Percent adult felony
probationers' successful
65%
56%
case closures
(1) Percent juvenile
DOC 400
(6) Number adult
Measure is % of
community justice
offender sanctions
700
351
Safe Communities #2.
ordered
DOC 400
(7) Number adult
and skill building goals
80%
67%
offender revocations
30
15
processed
based monthly
case audits
reduce recidivism and
DOC 400
(8) Number interventions
future demands on county
provided to adult
600
184
offenders
Once per year
DOC 400
(9) Percent successful
the continuum of
presented to detention
case closures felony
55%
47%
who commit new offense
post -prison supervision
will report in
admitted 6/1J14
and supervision services
adults
Q4.
and 5/30/16
(1) Percent juvenile
Measure is % of
community justice
cases where CJOs
Safe Communities #2.
officers meeting contact
met EPICS contact
Promote targeted
prevention, diversion and
and skill building goals
80%
67%
requirements -
intervention programs to
w/medium and high risk
based monthly
case audits
reduce recidivism and
offenders
future demands on county
(2) Percent juveniles
Once per year
Will measure in
services achieved through
the continuum of
presented to detention
measurement;
June 17 all youth
incarceration, detention
who commit new offense
10%
will report in
admitted 6/1J14
and supervision services
or technical violation
Q4.
and 5/30/16
prior to disposition
Safe Communities #5.
(3) Percent of first-time
Once per year
Will measure in
Assess and respond to
juvenile marijuana and
measurement;
June 17 all youth
marijuana legalization as it
alcohol violators
10%
will report in
brief screened
relates to community law
assessed as low risk
Q4.
between 6/1/15 -
enforcement, health and
who reoffend within one
5/30/16
land use regulations
year
Quality Service Delivery
Average days
#5. Adapt to changing
assessed and
state and federal laws,
(4) Percent of juvenile
routed for calendar
industry trends and
cases assessed and
80%
74%
year 2016: 33.4
community needs in
initially routed within 30
continuing to provide
days of referral receipt.
innovative services to the
public
Safe Communities #2.
(5) Percent adult felony
Promote targeted
probationers' successful
65%
57%
prevention, diversion and
case closures
Data Warehouse
intervention programs to
reduce recidivism and
(6) Number adult
future demands on county
offender sanctions
700
318
services achieved through
ordered I
I
I
DOC 400
the continuum of (7) Number adult
incarceration, detention offender revocations 30 10
and supervision services processed DOC 400
(8) Number interventions
provided to adult 600 211
offenders DOC 400
(9) Percent successful
case closures felony 55% 46%
post -prison supervision
adults Data Warehouse
District Attorney's Office
Q1 Status: Report not submitted by due date.
Q2 Status: Report not submitted by due date.
Facilities
County Goal - Effective Asset Management: Preserve and enhance capital and fiscal
assets.
Objective #4: Address long-term building and facility capital needs including major
maintenance and replacement strategies.
Measure #3: Complete countywide space planning study conducted by third -party
contractor.
Q1 Status: We are currently developing a framework for evaluating space
needs in conjunction with creating a comprehensive inventory of buildings
and building equipment assets (roofs, HVAC equipment, finishes, parking lots,
etc.). The intent is to compile data that allows us to correlate the lifecycle
costs of buildings and the space needs of departments, with the long term aim
of projecting the true cost over time of a particular facility in order to plan for
future capital expenditures. Approaches utilized by other similar
organizations are currently being evaluated prior to engaging the services of a
third -party contractor.
Q2 Status: Report not submitted by due date.
Measure #4: Work with Finance and Administrative Services to develop a method of
funding future major maintenance and replacement of buildings.
Ql Status: Funding future major maintenance and replacement continues to be a
topic of discussion and will be driven by the results of the facility inventory and
assessments that are currently underway once lifecycle and replacement costs
begin to be known.
Q2 Status: Report not submitted by due date.
Fair & Expo
County Goal — Resilient Economy: Promote policies and actions that stimulate economic
vitality.
Objective #4: Support beneficial management and access policies of publicly -owned natural
resources to promote tourism and recreational activities.
Measure #1: Value of the economic impact generated from Fair and Expo events and
facilities. This measure utilizes economic impact multipliers established by Travel Oregon
and updated with Travel Industries of America's travel index. The index projects an average
economic impact of $39 per day per visitor, $79 per sporting event visitor, $160 per overnight
pleasure traveler and $265 per overnight business traveler. This reflects visitor spending on
restaurants, recreation, lodging, gas, and other goods and services purchased locally.
Q1 Status: $18,901.743 value of economic impact generated from Fair and Expo
events and facilities.
Q2 Status: $3,725,932 YTD - $22,627,676 +7% over last year.
Measure #2: Total number of visitors to the annual Deschutes County Fair.
Ql Status: 268,200 number of visitors to the fair.
Q2 Status: No new information to report.
County Goal — Quality Customer Service: Provide internal support and external services
that are innovative and efficient.
Objective #4: Support and promote Deschutes County Customer Service "Every Time"
standards.
Measure #3: Customer satisfaction with concessions, catering, facilities, operations,
sales staff, and management.
Catering = 86%
Catering = 96%
Catering = 96%
Catering = 96%
Catering = 97%
Facilities = 93%
Facilities = 94%
Facilities = 94%
Facilities = 95%
Facilities = 95%
90% satisfaction
Operations = 88%
Operations = 94%
Operations = 94%
Operations = 96%
Operations = 95%
or greater
Staff = 100%
Staff = 100%
Staff = 100%
Staff = 100%
Staff = 100%
Q1 Status: 100% satisfaction with staff and 83% satisfaction with 3rd party caterers.
Q2 Status: 98% satisfaction with staff - 97% with 3rd party caterers.
County Goal - Effective Asset Management: Preserve and enhance capital and fiscal
assets.
Objective #4: Address long-term building and facility capital needs including major
maintenance and replacement strategies.
Measure #4: Purchase new equipment and replace aging equipment as well as designate 4
major projects through the TRT program to enhance and market the Deschutes County Fair
and Expo Center into the future. Increase overall business by 16% to send more money to
the reserve fund.
This fund balance policy supports the Guiding Principles for Financial Sustainability and
Core Values by establishing guidelines for maintaining adequate operating and capital
reserves that will enable the Deschutes County Fair and Expo Center to provide high quality
facilities, take advantage of new business opportunities, contribute to the local economy, and
provide community -oriented services and events for years to come, even in the face of
emergencies or fiscal stress.
Q1 Status: Purchased two lawnmowers for $25,000 ($10,000 over budget). Rebuilt
the heating system to last an additional 5-7 years at a cost of $3,000 ($34,000 under
budget). Purchased water truck from Knott Landfill for $10,000 ($30,000 under
budget).
Q2 Status: No new information to report.
Finance
County Goal - Effective Asset Management: Preserve and enhance capital and fiscal
assets.
Objective #2: Upgrade information management systems to streamline business processes.
Measure #1: Complete phase I of the Financial/HR Software System upgrade by June 30,
2017.
Ql Status: We are on track for a July 1, 2017 "go live" with our new system. We are
entering the system set up stage with several teams being trained to set up each
module to meet the County's needs. End user training is scheduled for May 2017.
Q2 Status: We are still on schedule for the July 1, 2017 "go live" for the financial
modules. The HR/Payroll process was to begin in January but due to the weather,
we had trouble getting our consultant here. This phase of the project has been
rescheduled and sessions will begin in early February with a "go live" date of
January 1, 2018. We are planning to implement the electronic time sheet functions
prior to the go -live date, perhaps in the early fall of 2017.
Objective #3: Maintain strategies for major funds to ensure long-term financial stability.
Measure #2: Maintain a 5 -year financial plan for the County General Fund and other major
funds.
Ql Status: This process will take place prior and during the early stages of the
budget development process for FY 2018.
Q2 Status: No new information to report.
Measure #3: Review and update financial policies to include sustainability strategies and
reserve targets for the general fund and other major funds and activities.
Q1: We are currently exploring the many financial related Board policies and
drafting updates to several of them for consideration by the Board before the end
of the calendar year.
Q2 Status: We hope to get through the policy updates by the end of the fiscal year.
County Goal - Quality Customer Service: Provide internal support and external services
that are innovative and efficient.
Objective #2: Provide internal support to County operations to ensure cost-effective and
efficient delivery of services to the public.
Measure #4: Receive the GFOA Certificate of Achievement Award for the 2016
Comprehensive Annual Financial Report (CAFR) and receive the GFOA Distinguished
Budget Presentation Award for the FY 2017 budget document.
Ql Status: We will submit our 2016 CAFR when it is completed in November 2016.
The FY 2017 budget has been submitted to the program for review with results
expected in the early spring.
Q2 Status: We submitted both the CAFR for FY 2016 and the budget for FY 2017
and are waiting for the GFOA reviews to be completed. We expect to bring those
awards to the Board in early spring for presentation.
Measure #5: Meet with each department director twice each year to discuss service delivery
and ensure that finance support needs are met.
Ql Status: Meetings will be held in the fall and spring.
Q2 Status: No new information to report.
Objective #5: Pursue cooperative opportunities to enhance service delivery and the cost-
effectiveness of public services.
Measure #6: Explore new technology to allow existing tax unit staff to process property tax
payments in-house realizing annual contracted service savings.
Q1 Status: The tax office purchased several tax payment processing machines this
past summer and received training in their use. We have worked with our Bank to
establish a daily property tax payment process from our new machines. Tax bills
will go out by October 21 and we should begin receiving tax payments from
citizens shortly after that.
Q2 Status: The new in-house process was a success and our staff was able to
manage the workload without additional resources. We will continue to refine the
process as we go through future tax billing and payment cycles.
Health Services
County Goal - Healthy People: Enhance and protect the health and well-being of the community
through advocacy, prevention, education, and delivery of coordinated services.
Objective #1: Consider population health, wellness, and multi -modal connectivity in the design
and implementation of infrastructure and land use policies.
Measure #1: 95% of licensed facilities receives inspections by environmental health staff
per state requirements (annual measure - calendar year).
Q1 Status: No new information to report.
Q2 Status: 98.4% of licensed facilities received an inspection by environmental
health staff per state requirements.
FY17 Quarter 2 Numerator
FY17 Quarter 2 Denominator
FY17 Q2 Outcome
2116
2151
98.4%
Measure #2: 95% of communicable disease investigations will be completed within 10 days,
as defined by the Oregon Health Authority.
Q1 Status: 98.6% of communicable disease investigations were completed within
10 days.
FY17 Quarter 1 Numerator
FY17 Quarter 1 Denominator
FY17 Q1 Outcome
143
145
98.6%
Q2 Status: 94.7% of communicable disease investigations were completed within
10 days.
FY17 Quarter 2 Numerator
FY17 Quarter 2 Denominator
FY17 Q2 Outcome
36
38
94.7%
Measure #3: 75% of reproductive health clients age 12 and older will receive an annual
alcohol and drug screening using the CRAFFT or SBIRT screening tools.
Q1 Status: 88% of reproductive health clients age 12 and older received an annual
alcohol and drug screening using the CRAFFT or SBIRT.
FY17 Quarter 1 Numerator
FY17 Quarter 1 Denominator
FY17 Q1 Outcome
777
883
88.0%
Q2 Status: 36% of reproductive health clients age 12 and older received an annual
alcohol and drug screening using the CRAFFT or SBIRT.
FY17 Quarter 2 Numerator
FY17 Quarter 2 Denominator
FY17 Q2 Outcome
637
741
86.0%
Measure #4: 70% of participants in the Living Well with Chronic Conditions Program or
Diabetes Self -Management Program completes the program.
Q1 Status: 56.3% of participants in the Living Well with Chronic Conditions
Program or Diabetes Self -Management Program completed the program.
FY17 Quarter 1 Numerator
FY17 Quarter 1 Denominator
FY17 Q1 Outcome
9
16
56.3%
Q2 Status: 48% of participants in the Living Well with Chronic Conditions
Program or Diabetes Self -Management Program completed the program.
FY17 Quarter 2 Numerator
FY17 Quarter 2 Denominator
FY17 Q2 Outcome
10
21
48.0%
Since this is the first time implementing Chronic Pain focused workshops, staff
discovered many referred patients had medical problems limiting their ability to
attend/complete the workshop. The DCHS prevention program plans to remedy this by
expanding the program offerings in hopes to see increases in both participation and
completion. In addition, the program is collaborating with clinics to continually
reassessing how to identify, screen, and refer the most appropriate patients. Planned
efforts to improve completion rates include conducting fidelity checks and leader
observations, and gathering formative research to identify barriers to completion. There
is research suggesting completion rates are higher when groups are smaller or when an
introductory "class zero' is offered. Other ideas the program has considered include
adding motivation -focused questions to the registration process, or developing a
community champion/ambassador program.
Objective #2: Adjust to changing health system reforms, assess and address gaps in service,
and strategize regional approaches.
Measure #5: Provide quarterly update on Public Health Modernization; Behavioral Health
System Transformation; physical, behavioral, and oral health integration; and regional
collaboration.
Q1 Status: No information reported.
Q2 Status:
Public Health Modernization:
® Public Health is utilizing data informed process and SWOT Analysis
(Strengths -Weaknesses -Opportunities -Threats) to identify Public Health
Modernization priorities for Deschutes County. The number one
priority/ need identified by multiple program areas is the same: Public
Health/Risk Communications Specialist.
Governor's Budget did not include funding for public health
modernization.
Funding and role of Public Health may be impacted by changes to the
Affordable Care Act. Oregon's Medicaid Waiver allows for the potential
to ensure a more smooth transition.
The 2017 Public Health Division Operational Plan focuses on Public
Health Accreditation and Public Health Modernization priorities, and
utilizing existing resources.
Certified Community Behavioral Health Clinics (CCBHC):
Oregon was one of eight states awarded this demonstration grant and
Deschutes County Behavioral Health was approved by the BOCC to
participate. Since October, planning processes and task groups have
been convened, a training plan for staff has been implemented, hiring of
necessary positions has been approved, steps are underway to post and
recruit for CCBHC limited duration positions, and community partners
are in the process of engaging in discussions about important CCBHC
partnerships and impacts.
Measure #6: Increase the number of Deschutes County Downtown Clinic (DCDC) clients
receiving on-site dental hygienic services by 40% within one year of program inception
(annual measure).
Q1 Status: No new information to report.
Q2 Status: No new information to report.
Objective #3: Provide timely and convenient access to quality health services.
Measure #7: 79% of individuals discharged from a psychiatric hospital receive an
outpatient behavioral health visit within 7 calendar days of discharge.
Q1 Status: 97.1% of individuals discharged from a psychiatric hospital received an
outpatient behavioral health visit within 7 calendar days of discharge.
FY17 Quarter 1 Numerator
FY17 Quarter 1 Denominator
FY17 Q1 Outcome
33
34
97.1%
Q2 Status: 86.0% of individuals discharged from a psychiatric hospital received an
outpatient behavioral health visit within 7 calendar days of discharge.
FY17 Quarter 2 Numerator
FY17 Quarter 2 Denominator
FY17 Q2 Outcome
32
37
86.0%
Measure #8: Behavioral Health Oregon Health Plan clients seen within state timelines as
specified in the following categories: 1) Urgent: Within 48 hours and 2) Routine: Within 2
weeks.
Q1 Status: 100% of Behavioral Health Oregon Health Plan clients were seen within
state timelines.
Category
FY17 Quarter 1 Numerator
FY17 Quarter 1 Denominator
FY17 Q1 Outcome
Urgent: Within 48 hours
1
1
100%
Routine: Within 2 weeks
458
458
100%
Q2 Status: 100% of Behavioral Health Oregon Health Plan clients were seen within
state timelines for urgent. 99.6% of Behavioral Health Oregon Health Plan clients
were seen within state timelines for routine.
Category
FY17 Quarter 2 Numerator
FY17 Quarter 2 Denominator
FY17 Q2 Outcome
Urgent: Within 48 hours
1
1
100%
Routine: Within 2 weeks
461
463
99.6%
Measure #9: 90% of children and adolescents referred by DHS receive a behavioral health
assessment within 60 calendar days of notification.
Q1 Status: 100% of children and adolescents referred by DHS received a
behavioral health assessment within 60 calendar days of notification.
FY17 Quarter 1 Numerator
FY17 Quarter 1 Denominator
FY17 Q1 Outcome
7
7
100%
Q2 Status: 100% of children and adolescents referred by DHS received a
behavioral health assessment within 60 calendar days of notification.
FY17 Quarter 2 Numerator
FY17 Quarter 2 Denominator
FY17 Q2 Outcome
10
10
100%
Measure #10: Increase number of clients served by public health home visiting by 5%
(annual measure — fiscal year, number of clients reported quarterly).
Q1 Status: 202 Clients Served.
Q2 Status: 226 Clients Served.
Objective #4: Promote health and prevent disease using strategies that align with the Central
Oregon Regional Health Improvement Plan.
Measure #11: Provide quarterly update on DOHS' role in implementing strategies
associated with the Regional Health Improvement Plan.
Q1 Status: No information reported.
Q2 Status:
Public Health:
Leveraged Resources to implement strategies for addressing RHIP
priorities:
® AFIX - Improve immunization compliance rates: $149,000 (COHC
RHIP funding)
® Perinatal Care Continuum - home visiting support, preg. women: $436,192
(COHC RHIP)
® Diabetes Prevention Program (DPP): $166,175 (COHC RHIP funding)
® Living Well (with Chronic Diseases) Central Oregon: $149,032 (COHC
RHIP funding)
® Treatment & Recovery Referral (SBIRT QIM): $1,212 (COHC RHIP
funding)
® Electronic Referrals to Tobacco Quit Line (Tob. Cess. QIM): $$45,571 (COHC
RHIP funding)
® Tobacco Retail Licensing: $75,580 (OHA-competitive)
® PREP Grant - Prevention of risk behaviors among youth: $119,204
(OHA-competitive)
® Serving Youth Grant: $5,000 (OHA-competitive)
® C.O. Medical Reserve Corps: $12,033 (NACCHO -competitive)
Behavioral Health:
® Increase SUD services for young adults in transition and adolescents
® Develop referral pathway for PCP's to use post screening (covers
SUDS and MH)
® Develop and implement a regional MH promotion campaign
® Expand community awareness of low risk drinking
® Increase prevention outreach to early childhood population/at-risk
parent of 0-5 kiddos
® Increase Trauma Informed Care in our organization and practices in
the community
Objective #5: Support the development of collaborative solutions related to transit options,
homelessness, affordable housing, and veterans' needs
Measure #12: 75% of Foundations Rental Assistance program housed clients will remain
housed for 6 months or more (stably housed, quarterly measure).
Q1 Status: 100% of Foundations Rental Assistance housed clients remained housed
for 6 months or more.
FY17 Quarter 1 Numerator
FY17 Quarter 1 Denominator
FY17 Q1 Outcome
31
31
100%
Q2 Status: 97% of Foundations Rental Assistance housed clients remained housed
for 6 months or more.
FY17 Quarter 2 Numerator
FY17 Quarter 2 Denominator
FY17 Q2 Outcome
29
30
97%
County Goal - Quality Customer Service: Provide internal and external services that are
innovative and efficient.
Objective #4: Support and promote Deschutes County Customer Service "Every Time"
standards.
Measure #13: 90% of respondents to Behavioral Health Client Satisfaction Survey are
satisfied with their experience (semi-annual measure).
Q1 Status: No new information to report.
Q2 Status: 93% of Behavioral Health clients are satisfied with their experience.
FY17 Quarter 2 Numerator
FY17 Quarter 2 Denominator
FY17 Q2 Outcome
1787
1920
93%
Measure #14: 90% of respondents to Public Health Customer Satisfaction Survey are
satisfied with their experience (semi-annual measure).
Q1 Status: No new information to report.
Q2 Status: 99% of Public Health clients are satisfied with their experience.
FY17 Quarter 2 Numerator
FY17 Quarter 2 Denominator
FY17 Q2 Outcome
492
496
99%
Human Resources
County Goal — Quality Service Delivery: Provide internal support and external services
that are innovative and efficient.
Objective #3: Support employee wellness, development, productivity, and job satisfaction.
Measure #1: Re-engineer new hire process, including employee orientation.
The new hire process has improved over the last year resulting in streamlined processes,
opportunities for staff growth, and greater process awareness. New employee orientation is
running into time constraints which will require reconfiguring to ensure that there is
adequate time to cover required materials and to focus on making it more fun. This is an
ongoing initiative that is expected to grow.
Q1 Status: Report not submitted by due date.
Q2 Status: Report not submitted by due date.
Measure #2: Provide training to department supervisors and managers on related human
resource policies and procedures.
Q1 Status: Report not submitted by due date.
Q2 Status: Report not submitted by due date.
County Goal — Quality Customer Service: Provide internal and external services that
are innovative and efficient.
Objective 2: Provide internal support to County operations to ensure cost-effective and
efficient delivery of services to the public.
Measure #3: With employees being the greatest County asset in service delivery, HR
staff will meet with department leadership twice each year to discuss service delivery
and ensure their human resource needs are being met.
Q1 Status: Report not submitted by due date.
Q2 Status: Report not submitted by due date.
County Goal - Effective Asset Management: Preserve and enhance capital and fiscal
assets.
Objective 1: Use best management practices to sustain the quality of County assets and
infrastructure.
Measure #4: Evaluate and re -design the existing classification and compensation
structure.
Ql Status: Report not submitted by due date.
Q2 Status: Report not submitted by due date.
Measure #5: Benchmark the County's HR services against other comparative County
organizations as part of the department's goal to complete its transition to a best of
class, comprehensive HR service team.
Ql Status: Report not submitted by due date.
Q2 Status: Report not submitted by due date.
Objective #2: Upgrade information management systems to streamline business processes.
Measure #6: Continue the partnership with all stakeholders to ensure that the
Finance/HR project is progressing according to the project plan.
Q1 Status: Report not submitted by due date.
Q2 Status: Report not submitted by due date.
Information Technology
County Goal: Quality Service Delivery - Provide internal and external services that
are innovative and efficient.
Objective #1: Encourage and expand opportunities for public engagement with Deschutes
County government.
Measure #2: Update the DIAL website user interface to improve mobile device
compatibility and accessibility.
Q1 Status - Staff are researching available technologies to utilize in the effort.
Once these technologies are identified, we will be better able to estimate the
effort necessary and apply a schedule to the project.
Q2 Status: No new information to report.
Objective #3: Support employee wellness, development, productivity, and job satisfaction.
Measure #4: In concert with efforts by the Human Resources Department, update
Information Technology job descriptions to support organizational equity and create career
paths promoting professional growth and development.
Q1 Status - This effort is highly dependent on the product deliverables from the
Class and Compensation study. Efforts in this area will continue when we receive
the product from the study.
Q2 Status: No new information to report.
County Goal - Effective Asset Management: Preserve and enhance capital and fiscal
assets.
Objective #l: Use best management practices to sustain the quality of County assets and
infrastructure.
Measure #5: Upgrade the network communication equipment in the County data
center improving the performance of related assets increasing the capacity for future
services and increasing the longevity of the current data center investment.
Q1 Status - Efforts are underway to replace end -of -life core network switches
with updated gear. Staff is evaluating the oldest communications assets across
the network to prioritize replacement actions.
Q2 Status: Completed. IT has replaced the equipment at the core of the county
data network. This action is part one of a two part upgrade involving the data
network equipment services the data center computers. Part two will be the
replacement of the network switch equipment in each server rack. Funding
for this action was requested in the FY2013 budget.
Objective #2: Upgrade information management systems to streamline business processes.
Measure #6: Apply design changes to the current email data system to increase user
satisfaction with system usability.
Q1 Status - This measure is complete. Staff redesigned the email storage
database to split mail data across several physical storage files. This allowed
an increase to the size limit of individual mailboxes to an amount employees
shouldn't reach. This redesign eliminated the "archive" folders. To users it
now looks like all of their email is in one place. This also added resiliency to
email storage by limiting the number of users affected by email database file
corruption.
Q2 Status: No new information to report.
NEW - Development of software expanding the offerings of online county
services.
Q1 Status: Completed. IT has completed public facing software applications
for Environmental Health allowing for Temporary Restaurant License
applications and Restaurant License renewals. These applications automate
formally manual processes now to be completed online including payment
collection. The applications are located at https:Hstore.deschutes.org/trl and
https:Hstore.deschutes.org/licenses..
Q2 Status: No new information to report.
NEW - Purchase of latest versions of Microsoft Office licenses.
Q2 Status: Budgeted for the FY 2017 is the purchase of licenses for the latest
versions of Microsoft Office and Microsoft SharePoint Server. This purchase is
the largest planned expenditure from the IT Technology Reserve. Our current
version of these products is 2010. We purposefully skip a. version to reduce the
cost of the licensing of these products. During this period we skipped version
2013. Using this purchasing plan saves the county about 40% of the normal cost
of licensing through licensing maintenance agreement and Office365 cloud
offerings. The six year period between versions is a long as we can
comfortably wait to upgrade before running into issues with software
compatibility. The software purchase request has been sent to the County
Administrator for review.
Justice Court
County Goal - Safe Communities: Protect the community through planning,
preparedness, and delivery of coordinated services.
Objective #3: Respond to, investigate, and prosecute criminal activity to ensure the guilty are
held accountable, the innocent are protected, and the rights of all citizens are respected.
Department Measure #1: Percentage increase in receivables.
Department Measure #2: Rate of collection on fines.
Enforcing payment of fines and fees holds defendants accountable and promotes compliance
with traffic laws. Timely collection and distribution of fines and fees supports law
enforcement programs and court functions. Five years ago, the court contracted with a
private collection agency, which substantially increased revenue received. At the court's
request, the collection agency began adding interest to unpaid fine balances submitted after
August 2009.
(Goal 5% or
Less)
Measure #2
(Goal 74% or
73%
74%
74%
58%
58%
58%
85%
80%
Greater)
Department Measure #3: Percentage of at -issue small claims cases resolved before trial.
Goal --85% or greater.
Trials generally result in a lose/lose outcome for the parties involved. Mediation and other
forms of settlement create a positive end to issues, and save hours of court time and
associated costs.
Legal Counsel
County Goal - Quality Customer Service: Provide internal and external services that are
innovative and efficient.
Objective #2: Provide internal support to County operations to ensure cost-effective and
efficient delivery of services to the public.
Measure #2: Upon filling the vacant attorney position Legal will expand its practice of
providing department trainings on select topics such as procurement rules, HIPAA
compliance, records retention, and best practices for recruitment interviews.
Q1 Status: To date, Legal has not filled the vacant attorney position; at the same
time, the department case load has increased. As a result, we have been limited to
providing basic HIPAA training to employees at the Health Department. (Note:
We hope to fill the vacancy by January 2017.)
Q2 Status: Legal has filled the vacant attorney position - D. Adam Smith
scheduled to start work on February 14, 2017. Upon bringing him up to speed on
land use matters, Dave will become lead attorney on many personnel/labor issues
which will free up Christopher to present comprehensive HIPAA trainings.
Natural Resources
County Goal - Natural Resource Stewardship: Promote environmental stewardship
through assessment, advocacy, and collaboration.
Objective #4: Restore and maintain landscapes across all jurisdictions that are resilient to
fire -related disturbances.
Measure #1: Continue implementation of the FEMA pre -disaster mitigation grant.
This grant has a target of treating approximately 1300 acres of hazardous fuels in the
highest priority areas in various communities throughout the County over a three year
period.
This project began in FY 2016. Agreements have been completed with OEM as well as
Klamath and Crook Counties. To date, work is planned through spring of 2016 in
multiple communities.
Q1 status: 293 acres have been completed to date, another 170 acres are in
progress or planned for fall and winter quarters.
Q2 status: 328 acres have been completed to date, another 280 acres are under
contract and pending completion as weather permits this winter or spring.
Measure #2: Maintain or increase public participation in the Fire Free events (spring
and fall) coordinated by project Wildfire, as measured by yard debris collected.
32,993 cubic
36,048 cubic
37,959 cubic
9,115 cubic
40,000 cubic
yards
yards
yards
yards
yards
Q1 status: No activity; fall fire free will occur in Q2, spring fire free in Q4.
Q2 status: Fall FireFree broke past fall records collecting 11,438 yards.
Objective #2: Educate the public and enforce policies regarding noxious weed control and
eradication.
Measure #3: Achieve 90% voluntary compliance with noxious weed enforcement cases.
Q1 status: 6 complaints received, some properties are still due to be treated in fall
or next spring as appropriate, compliance will be determined in future quarters.
Q2 status: One complaint received, pending treatment during the next growing
season, Q3 or Q4.
Property
County Goal - Healthy People: Enhance and protect the health and well-being of the
community through advocacy, education, and delivery of coordinated services.
Objective #5: Support the development of collaborative solutions related to transit options,
homelessness, affordable housing, and veterans' needs.
Measure #1: Continue to identify asset or foreclosure properties that may be
appropriate for housing and/or social services and assist the developer in bringing
projects to fruition.
Q1 Status: A) We have reviewed the tax foreclosure properties that are at the
end of the redemption period (to be taken via Tax Deed in November) for
possible donation to affordable housing agencies (i.e. habitat for Humanity,
Housing Works) as has been done in the past. We have identified 3 such
properties that will be presented in Q2 to the BOCC for immediate
consideration.
Q1 Status: B) We have coordinated a donation agreement with Housing Works
for 2.5 acres of land in La Pine for the development of a 36 unit townhome
project geared to the population making less than 60% of the median family
income. That project is in process for land use permits. Development is
expected to begin in Q3.
Q1 Status: C) As part of the analysis of County owned foreclosure properties
considered for the spring 2017 auction, we are compiling an inventory of
potential donation properties in the south county area, between Sunriver and
La Pine, that may be able to be developed with single family homes over the
long term. These will be reserved and presented to the BOCC for
consideration for affordable housing use.
Q2 Status: A) The foreclosure properties to be evaluated for affordable
housing will be presented to BOCC at work session in early Q3 in conjunction
with presentation on potential surplus properties for auction.
Q2 Status: B) Housing Works has been awarded their grant financing and can
proceed with the land use process with the City of La Pine. County/Property
worked with Housing Works and the City of La Pine to prepare and support
the applications for rezone and subdivision of the property to move the project
forward to the Q3 or Q4 development phase.
Q2 Status: C) No change - anticipated presentation to BOCC in Q3.
County Goal - Resilient Economy: Promote policies and actions that sustain and
stimulate economic vitality.
Objective #2: Partner with organizations to stimulate economic vitality.
Measure #2: Continue working with various entities such as cities, EDCO, and State to
promote development on County -owned industrial properties.
Q1 Status: A) We continue to work with the City of La Pine and the south
county EDCO representative to refine the criteria used to assess the requests
for sale/option of County owned industrial land - will the sale lead to
development that will stimulate the economy and generate job growth - so as
to minimize speculative requests and purchasers.
Q1 Status: B) We have worked with the City of La Pine and the south county
EDCO representative to have four separate lease options on County owned
industrial property where new businesses have been proposed. One business
is an expansion of an existing business and has created new jobs; the
remainder are in various stages of the land use permitting process with the
City of La Pine for physical development per the approved Purchase Option
Agreements.
Q2 Status: A) Generated and executed (in conjunction with the City of La
Pine) two separate option agreements for the sale of industrial land in La Pine.
The prospective purchasers are proceeding through the land use process for
the development of marijuana grow/processing operations on each. Upon
fulfilling the land use requirements, the property will formally close
(anticipated Q1 or Q2 of fiscal year 2017-18.
Q2 Status: B) Worked with the EDCO representative for the South County to
develop criteria to evaluate the rationale for sale/lease of industrial property
in La Pine. The criteria will be used by the South County Economic
Development Advisory Board to provide a basis for evaluating economic
development opportunities and the use of County land for such.
County Goal - Effective Asset Management: Preserve and enhance capital and fiscal
assets.
Objective #1: Use best management practices to sustain the quality of County assets and
infrastructure.
Measure #1: Pavement Condition Index. Report the overall average Pavement Condition
Index (PCI) of the county paved road network. The PCI is a measure of the quality of
pavement ranging from 0 (completely failed) to 100 (new surface). A PCI greater than 70 is
considered "good" and optimum maintenance efficiency occurs within the low to mid -80s
range.
*Alternative measurement technique utilized by the Road Department: 2011-2012; compare with caution.
Q1 Status: The annual pavement inspection and budget options report occurs in Q2. No
update as -of -yet.
Q2 Status: The annual pavement inspection (performed by Capital Asset and Pavement
Services) reported an overall average PCI of 81 - which exceeds target PCI and sustains
the measurement reported in FY 16.
Measure #2: Percent of roads rated good or better. Reports the percentage of roads with a
PCI of 70 or better. This measure, in concert with the overall PCI rating, provides another
metric by which to measure the quality of the pavement asset and whether or not
improvement, sustainability, or regression is occurring across the entire system.
*Alternative measurement technique utilized by the Road Department: 2011-2012; compare with caution.
Q1 Status: The annual pavement inspection and budget options report occurs in Q2. No
update as -of -yet.
Q2 Status: In addition to the PCI reported above, the "percent roads rated good or
better" was measured at 96.9% - which exceeds the FY 16 calculation as well as the FY 17
target.
Measure #3: Percent system resurfaced. Reports the percentage of system receiving a
pavement maintenance treatment in a fiscal year. This metric assists with comparison of
actual maintenance work performed versus ideal maintenance intervals (i.e., chip seals last
7 years, therefore 1/7th (or 14%) of the network should be treated annually).
Q1 Status: The Road Department completed 76.3 miles of chip seal (which
included 13.7 miles of double -chip (2 -layers of chip seal for low PCI local roads)).
Approximately 11.6 miles of overlay were contracted. An additional 22.8 miles of
chip seal was performed for the cities of Bend, Redmond, La Pine, and Sisters (not
included in PM).
The program included a significant amount of subdivision road facilities in which
the installation process is not as efficient as that of collector and arterial facilities.
The significant quantity of double -chip seal resulted in fewer miles being treated,
however if included in the total mileage, approximately 90 miles of chip seal was
installed or 14.6% of the system total (including overlay).
Q2 Status: No new information to report.
Measure #4: PCI Sustainability Ratio. Reports the ratio of pavement preservation
investment divided by the "system needs" investment required to sustain the PCI at its
current level. The PMP model estimates an annual average "system needs" of $4.5M
investment necessary to sustain the PCI over a 5 -year to 10 -year period. The FY 16
preservation investment was $4.35M (96.6% sustained). The PMP model estimates a 0.1
PCI point degradation (or increase) for every $235,000(+/-) subtracted (or added) to the
annual pavement preservation investment (outcome measure). The goal of this PM is 100%;
the target is improvement or upward trajectory.
Q1 Status: The FY 17 budget provides 100% of the prescribed resources to sustain
the Pavement Condition Index at 80 with $0 in deferred maintenance.
Q2 Status: The budget options report, prepared with the annual pavement
inspection, confirms that the County has sufficient planned resources (at existing
budget levels) to sustain the PCI for the next five years.
County Goal - Resilient Economy: Promote policies and actions that sustain and
stimulate economic vitality.
Objective #1: Continue strategic capital planning and projects that strengthen the region's
economy.
Measure #5: Explore partnership opportunities with ODOT to address traffic safety and
capacity needs at County intersections with State facilities as well as other County
improvements that may facilitate safety improvements to State Highway corridors. Develop
three concepts for County partnership with ODOT on projects of this nature (i.e., Tumalo
Area interchange, US 97 median between Bend/Redmond, Terrebone area improvements,
etc.).
Q1 Status: The Road Department has initiated conversations with ODOT to
partner on a planning process to determine a solution (grade
separation/interchange) in Terrebonne (Lower Bridge Way). The Department has
also had several meetings with ODOT to discuss project status of the Tumalo
Interchange concept as well as the potential for installation of Hunnell Road as a
project to supplement safety improvements on US 97.
Q2 Status: The Road Department is currently assisting ODOT in preparation of a
project scope and intergovernmental agreement to pursue a refinement plan
update for the community of Terrebonne. The IGA and scope will be presented to
the BOCC for consideration in February/March (Q3). Jefferson County is also a
partner in the project given the impact to Crooked River Ranch residents.
In addition to the above Performance Measures, the Road Department will provide periodic updates
regarding progress and delivery of CIP projects to the Board of County Commissioners relating to
the Commission's goal of. Effective Asset Management: Preserve and enhance capital and fiscal
assets, and Resilient Economy: Promote policies and actions that stimulate economic vitality.
Sheriff's Office
County Goal — Safe Communities: Protect the community through planning,
preparedness and coordinated public safety services.
The mission of the Deschutes County Sheriffs Office is to serve the community by providing superior
public safety and service in an ethical and fiscally responsible manner while preserving the right of
all individuals. The Sheriffs Office will continue to protect the community through planning,
preparedness, and coordinated public safety services.
Objective #1: Collaborate with county and community partners in preparing for and
responding to natural and man-made disasters.
The Sheriffs Office will continue to lead the Emergency Management Planning Committee for
Deschutes County. The Sheriffs Office Emergency Planning Manager works with other county
government and non-government organizations to coordinate disaster planning exercises that
effectively test response and preparedness activities. These exercises are based on realistic
scenarios that can be used to test overall preparedness. A tabletop exercise is a facilitated group
analysis of an emergency situation in an informal stress free environment. A full scale exercise
is a simulated emergency event as close to reality as possible and includes field play.
Measure #1: Number of emergency preparedness exercises.
Q1 Status: Report not submitted by due date.
Q2 Status: Report not submitted by due date.
Objective #3: Respond to, investigate, and prosecute criminal activity to ensure the guilty are
held accountable, the innocent are protected, and the rights of all citizens are respected.
The Sheriffs Office will continue to respond and investigate all criminal activity in rural
Deschutes County. Patrol has three lieutenants who are assigned to serve as community
liaisons. The lieutenants ensure that the Sheriffs Office is identifying public safety concerns of
citizens. In addition, the Sheriffs Office provides one full-time School Resource Deputy and two
extra help deputies as School Resource Deputies to provide enhanced coverage to rural schools.
The FY 2017 budget includes one additional deputy allowing the Sheriffs Office to provide a full
time School Resource Deputy to the Sisters School District. These deputies provide education
and mentorship to minor populations and, in doing so, work in a proactive manner to divert
youth away from criminal behavior. The Sheriffs Office has three protection K -9's that assist
deputies with tracking and apprehending suspects who have committed crimes. In addition, a
drug detection K-9 is used in a proactive manner to interrupt the transport and sale of illegal
drugs in the community. The Sheriffs Office will continue to support its mission statement
which, in part, declares that the Office will preserve the rights of all individuals.
Measure #2: Number of patrol calls for service.
Q1 Status: Report not submitted by due date.
Q2 Status: Report not submitted by due date.
Measure #3: Number of self -initiated patrol calls for service.
Q1 Status: Report not submitted by due date.
Q2 Status: Report not submitted by due date.
Objective #4: Expand and enhance public safety communication systems in coordination with
all stakeholders.
Measure #3: The Sheriffs Office will replace the existing 800 Mhz radios with dual band
radios that offer inter -operability with local law enforcement and public safety agencies.
This purchase will be funded from the Communication Systems Reserve Fund (256).
Q1 Status: Report not submitted by due date.
Q2 Status: Report not submitted by due date.
County Goal - Effective Asset Management: Preserve and enhance capital and fiscal
assets.
County Objective #4: Address long-term building and facility capital needs including major
maintenance and replacement strategies.
Measure #4: The main portion of the adult jail is 20 years old. In FY 2016 the Sheriffs Office
began a five year project to replace all the existing HVAC units in the main section of the adult jail.
These units were originally installed during the construction of the jail. The HVAC replacements
will occur over five years and the FY 2017 budget includes $75,000 for the second year of the project.
Q1 Status: Report not submitted by due date.
Q2 Status: Report not submitted by due date.
Solid Waste
County Goal - Resilient Economy: Promote policies and actions that stimulate economic
vitality.
Objective #1: Continue strategic capital planning and projects that strengthen the region's
economy.
Measure #1: The Solid Waste Department has been pursuing the establishment of a
landfill gas to energy project which would generate revenue for the Department as well as
supply locally generated energy to the community. While the initial attempt to contract for
development of such a project was not successful, the project generated a wide variety of
interest for similar projects from developers. The goal moving forward is to develop a
solicitation to evaluate and consider proposals on multiple approaches to managing landfill
gas and processing of incoming waste for energy recovery.
Q2 Status: Measure 1 is ongoing. Research into different approaches is being conducted.
Consideration of development of a Solid Waste Management Plan is being considered to
provide guidance/direction as we move forward.
County Goal - Quality Customer Service: Provide internal and external services that are
innovative and efficient.
Objective #1: Encourage and expand opportunities for public engagement with Deschutes
County government.
Measure #2: Safe disposal of Household Hazardous Waste such as herbicides, pesticides
and automotive chemicals is provided at the permanent facility at Knott Landfill in Bend.
The Solid Waste Department began holding annual collection events in Redmond, Sisters
and La Pine in FY 14-15 in keeping with this County objective.
While the goal for Redmond was exceeded, participation to date in Sisters and La Pine has not yet
been met. With only 2 annual events so far it is not possible to draw any conclusions regarding
continuation of the program. The Solid Waste Department expects to continue annual events with
increased promotion in FY 2017 to raise awareness in the communities as to the presence and
frequency of these events with a resulting increase in participation.
Q2 Status: Household Hazardous Waste Collection events in Redmond, Sisters, and La
Pine
2017 participation:
Redmond
Sisters
La Pine
Target Achieved
100 89
175 62
75 41
Change from 2016
-19
+40
+12
While we failed to reach our target, and Redmond had a reduction in participation, Sisters and
La Pine improved.
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orQ
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of February 22, 2017
DATE: February 15, 2017
FROM: Peter Russell CDD Phone 383-6718
TITLE OF AGENDA ITEM:
Consideration of signature and first reading by title only of BOCC Ordinance 2017-001 (An
Ordinance Amending Deschutes County Code Chapter 18.116.090, Manufactured Home or RV as
Temporary Residence for Medical Condition, to allow an existing dwelling in the Exclusive Fam Use
(EFU) and Forest (F-1, F-2) zones to be used as a temporary residence in the case of a medical
hardship).
PUBLIC HEARING ON THIS DATE? YES
BACKGROUND AND POLICY IMPLICATIONS:
During the development of the work plan for the Planning Division for Fiscal Year 2016-17, a
member of the public testified before both the PC (PC) and the Board that the County should
modify its current code on temporary dwellings for medical hardship in the EFU zone. The
County is currently more restrictive than the State law as the County only allows Recreational
Vehicles (RVs) and/or manufactured home as temporary dwellings in cases of medical
hardship. State law at Oregon Revised Statute (ORS) 215.283(2)(L) allows the temporary
conversion of an existing building to a temporary dwelling. The citizen cited the undue financial
burden the current County code causes to those property owners in EFU needing a temporary
medical hardship dwelling.
The Board agreed and a County -initiated text amendment was begun as File 247 -16 -000511 -
TA. The Planning Commission held a public hearing on Oct. 13, 2016, and on Nov.10, 2016,
recommended approval to the Board.
Subsequent to the PC's recommendation of approval and prior to the Board's Jan. 23, 2017,
work session, another citizen contacted the Planning Division to request the same modification
be made to the County's Forest (F-1 and F-2) zones. State law at ORS 215.755(2) does allow
an existing building in the Forest zone to be converted to a temporary dwelling in the case of
medical hardship. At the Jan. 23 work session the Board indicated the use of an existing
building should also be allowed in the Forest zone.
At the January 30, 2017, public hearing the Board accepted public testimony and a citizen
formally asked the Board consider adding the F-1 and F-2 zones to the text amendment. The
Board agreed, but as these were not part of the original proposal, the Board re -noticed the
hearing to point out the addition of F-1 and F-2 to the proposed amendment to DCC 18.116.090.
The Board then continued the hearing to February 22, 2017.
1/30/17
FISCAL IMPLICATIONS:
None
RECOMMENDATION & ACTION REQUESTED:
Take public testimony and consider signature and first reading of Ordinance 2017-001 and schedule
a second reading at a date certain, but no sooner than two weeks.
ATTENDANCE: Peter Russell, Senior Transportation Planner
DISTRIBUTION OF DOCUMENTS:
Peter Russell, Community Development Department
Who should get an original or a copy? Does the document go back to the department for further
processing? Include the full address if it needs to be mailed to someone outside the County, or the
appropriate e-mail address if it can be sent electronically.
1/30/17
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners Business Meeting of February 22, 2017
DATE: February 15, 2017
FROM: Peter Russell, Community Development, 541-383-6718
TITLE OF AGENDA ITEM:
Consideration of First Reading by Title of BOCC Ord. 2017-001
PUBLIC HEARING ON THIS DATE?: Yes
CONTRACTOR: Contractor/Supplier/Consultant Name:
AGREEMENT TIMEFRAME: Starting Date: Ending Date:
INSURANCE:
Insurance Certificate Required: Yes or No
Insurance Review Required by Risk Management: Yes or No
BACKGROUND AND POLICY IMPLICATIONS:
This is a proposed text amendment to Deschutes County Code (DCC) 18.116.090 to allow an
existing building in the Exclusive Farm Use (EFU) or Forest (F-1 and F-2) zones to be used as
a temporary dwelling in the case of a medical hardship.
FISCAL IMPLICATIONS: None
ATTENDANCE: Peter Russell, Senior Transportation Planner.
RECOMMENDATION & ACTION REQUESTED:
Continue public hearing; accept public comment; close hearing and deliberate; consider first
reading by title only of BOCC Ord. 2007-001.
REVIEWED
—
Myyu
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
An Ordinance Amending Deschutes County Code
Chapter 18.116.090, Manufactured Home or RV as * ORDINANCE NO. 2017-001
Temporary Residence for Medical Condition, to
allow an existing dwelling in the Exclusive Farm Use
(EFU) and Forest (F-1 and F-2) zones to be used as a
temporary residence in the case of a medical hardship
and declaring an emergency.
WHEREAS, the Deschutes County Board of County Commissioners ("Board") has received public
testimony during the preparation of the Fiscal Year 2016-17 Planning Division work plan regarding the financial
burden to property owners due to the County code being more restrictive than Oregon Revised Statute ("ORS")
215.283(2)(L) which allows existing dwellings in the EFU zone to be used as temporary residences; and
WHEREAS, the Board agreed with the public testimony and directed the Deschutes County Community
Development Department ("CDD") to initiate a text amendment to DCC 18.116.090; and
WHEREAS, CDD initiated a text amendment (Planning Division File 247 -16 -000511 -TA) to amend
DCC 18.116.090 to allow existing buildings in the EFU zone to be used as a temporary residences in cases of
medical hardship; and
WHEREAS, the Deschutes County Planning Commission reviewed the proposed changes on October
13, 2016, and on November 10, 2016, forwarded to the Board a recommendation of approval; and
WHEREAS, the Board considered this matter after a duly noticed public hearing on January 30, 2017,
and concluded that the public will benefit from the proposed changes to the Deschutes County Code Chapter
18.116.090, Manufactured Home or RV as Temporary Residence for Medical Condition, by adding the Forest
zones to the original proposal for EFU zone only; and
WHEREAS, Deschutes County Code required a re -noticing of the hearing due to the Board's preference
to consider adding the F-1 and F-2 lands to Ordinance 2017-001; and
WHEREAS, the Board after receiving public testimony on February 22, 2017, considered this a matter
an emergency involving public health, safety and welfare, and requires the ordinance take effect 30 days from
signature; and
WHEREAS, the Board considered this matter after a duly noticed public hearing on February 22, 2015
and concluded that the public will benefit from the proposed changes to the Deschutes County Code Chapter
18.116.090, Manufactured Home or RV as Temporary Residence for Medical Condition, the Board considered
PAGE 1 OF 2 - ORDINANCE NO. 2017-001 (2/22/17)
this matter now, therefore,
THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, ORDAINS
as follows:
Section 1. AMENDMENT. The Deschutes County Code, Chapter 18.116 is amended to read as
described in Exhibit "A," attached hereto and by this reference incorporated herein, with new language
underlined and language to be deleted in stfi ��gh.
Section 2. FINDINGS. The Board adopts as its findings Exhibit "B," attached and incorporated by
reference herein.
Dated this of , 2017 BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
ANTHONY DEBONE, Vice Chair
PHILIP G. HENDERSON, Commissioner
ATTEST:
Recording Secretary
Date of I" Reading: day of , 2017.
Date of 2nd Reading: day of , 2017.
Commissioner
Tammy Baney
Anthony DeBone
Philip G. Henderson
Effective date: day of
Record of Adoption Vote:
Yes No Abstained Excused
2017.
PAGE 2 OF 2 - ORDINANCE NO. 2017-001 (2/22/17)
Community Development Department
planning Division 804in SaWy Division Envitonmen(al Sails Division
P.0, Boy 6005 117 NW Lafayette Avenin Bend, Oregon 97708-6005
Phone: (541) 388-6575 Fax: (541) 385-1764
http:/ v e.deschLites,org/cd
MEMORANDUM
To: Board of County Commissioners
From: Peter Russell, Senior Transportation Planner
Date: February 22, 2017
Re: Public hearing on a Ord. 2017-001 to amend County code to allow an existing
building in the Exclusive Farm Use (EFU) and Forest zones to be used as a
temporary dwelling in the case of a medical hardship
Proposal
The proposed Ord. 2017-001 would amend Deschutes County Code (DCC) 18.116.090 to allow
an existing building in the EFU and Forest (F-1 and F-2) zones to be used as a temporary
residence in a case of medical hardship. This is already allowed under both state statute and
administrative rule. Deschutes County chose to be more restrictive in the EFU zone than state
law when this code was originally adopted.
The proposed specific language is shown with new language in underline:
DCC 18.116.090(A) would be revised as follows:
"A temporary use permit for one manufactured home of any class or one
recreational vehicle on a lot or parcel in addition to an existing dwelling
may be granted when a medical condition exists. In the Exclusive Farm
Use and Forest zones onlV, an existinq building may be used as a
temporary dwellin
DCC 18.116.090(F) would be revised as follows:
"The manufactured home shall be removed or the recreational vehicle
shall be vacated, and disconnected from any electric, water or sewer
facility connection for which a permit has been issued not later than 90
days following the date the medical condition requiring the temporary use
permit ceases to exist. In the Exclusive Farm Use and Forest zones the
existinq building will be returned to a permitted non-residential use within
90 days following the date the medical condition requiring the temporary
use permit ceases to exist."
Background
During the development of the work plan for the Planning Division for Fiscal Year 2016-17, a
member of the public testified before both the PC (PC) and the Board that the County should
modify its current code on temporary dwellings for medical hardship in the EFU zone. The
County is currently more restrictive than the State law as the County only allows Recreational
Vehicles (RVs) and/or manufactured home as temporary dwellings in cases of medical
hardship. State law at Oregon Revised Statute (ORS) 215.283(2)(L) allows the temporary
conversion of an existing building to a temporary dwelling. The citizen cited the undue financial
burden the current County code causes to those property owners in EFU needing a temporary
medical hardship dwelling.
The Board agreed and a County -initiated text amendment was begun as File 247 -16 -000511 -
TA. The Planning Commission held a public hearing on Oct. 13, 2016, and on Nov.10, 2016,
recommended approval to the Board.
Subsequent to the PC's recommendation of approval and prior to the Board's Jan. 23, 2017,
work session, another citizen contacted the Planning Division to request the same modification
be made to the County's Forest (F-1 and F-2) zones. State law at ORS 215.755(2) does allow
an existing building in the Forest zone to be converted to a temporary dwelling in the case of
medical hardship. At the Jan. 23 work session the Board indicated the use of an existing
building should also be allowed in the Forest zone.
However, as the Forest zone was not part of the original text amendment and represents a
substantial change, should the Board choose pursue this course, staff believes the public
hearing will need to be re -noticed. The Board opened the January 30 hearing, received
testimony, and then continued the hearing to February 22.
The major discussion topics during the PC hearings were how the medical hardship would be
enforced, would other land use zones be affected, and what is meant by "existing." The County
does code enforcement on a complaint -driven approach and seeks voluntary compliance
wherever possible. Existing is not currently defined in County code. Outreach to other
jurisdictions reveals no consensus.
The Board can define the term existing to mean any of the following:
1) the building has already been built on the property prior to applying for a medical
hardship;
2) narrow to a more specific time, such as existing as of January 1, 1974, which is
when the County's building permit process was fully up and running;
3) the building was in existence at the time of the effective date of Ordinance 2017-
001, which would implement File 247 -16 -000511 -TA, assuming Board approval.
Next Steps
The Board will continue the public hearing on proposed Ordinance 2017-001. After receiving
public testimony, the Board has several options:
• Close the both oral and written records and begin deliberations, then make a decision to
accept the proposed language as is or modify it.
• Close the oral record, but leave the written record open to a date certain and deliberate
on that date.
• Leave the public hearing open and continue it to a date certain
Chapter 18.116.090 A Manufactured Home or RV as a Temporary Residence as a
Temporary Residence for Medical Condition
(A) A temporary use permit for one manufactured home of any class or one recreational
vehicle on a lot or parcel in addition to an existing dwelling may be granted when a
medical condition exists. In the Exclusive Farm Use and Forest zones only, an
existing building may be used as a temporary dwelling.
(B) The person with the medical condition must be either one of the property owners or
a relative of one of the property owners.
(C) For the purpose of this section, a relative is defined as a grandparent, step -
grandparent, grandchild, parent, step-parent, child, step -child, brother, sister,
sibling, step -sibling, either blood or legal relationship, niece, nephew, uncle, aunt, or
first cousin.
(D) Such medical condition must be verified by a doctor's written statement, which shall
accompany the the permit application.
(E) The temporary use permit shall be reviewed annually for compliance with the terms
of DCC 18.116.090.
(F) The manufactured home shall be removed or the recreational vehicle shall be
vacated, and disconnected from any electric, water or sewer facility connection for
which a permit has been issued not later than 90 days following the date the
medical condition requiring the temporary use permit ceases to exist. In the
Exclusive Farm Use and Forest zones the existing building will be returned to a
permitted non-residential use within 90 days following the date the medical
condition requiring the temporary use permit ceases to exist.
(G) If a recreational vehicle is used as a medical hardship dwelling, it shall have a
bathroom, and shall meet the minimum setbacks for the zone in which it is located.
(H) The applicant shall obtain all necessary permits from the County Building and
Environmental Health Divisions prior to initiating the use.
Page 1 of 1, Exhibit A to Ordinance 2017-001
FINDINGS
APPLICABLE CRITERIA:
Title 22, Deschutes County Development Procedures Ordinance
Title 23, Deschutes County Comprehensive Plan
Statewide Planning Goals
Oregon Administrative Rules
OAR 660-033 (Agricultural Lands)
OAR 660-006 (Forest Lands)
*16-110j;I1►1III 1i;[4'3
A. PROPOSAL: Board Ordinance 2017-001, which implements File 247 -16 -000511 -TA,
amends DCC 18.116.090 to allow an existing building in the EFU or Forest zones to be
used as a temporary dwelling in the case of medical hardship. Currently, Deschutes
County is more restrictive than state law and only allows manufactured homes or RVs to
be used as medical hardship dwellings in all zones. Oregon Revised Statute (ORS)
215.283(2)(L)(2) allows temporary residential use of an existing building as a hardship
dwelling in the EFU zone. ORS 215.755(2) allows the temporary residential use of an
existing building as a hardship dwelling in the Forest zone. Both ORSs require the
structure be returned to a non-residential use once the medical hardship has expired.
New code language is shown as underlined and deleted language is shown as
strilethroug4.
DCC 18.116.090(A) would be revised as follows:
"A temporary use permit for one manufactured home of any class or one
recreational vehicle on a lot or parcel in addition to an existing dwelling
may be granted when a medical condition exists. In the Exclusive Farm
Use and Forest zones only, an existing building may be used as a
temporary dwelling."
DCC 18.116.090(F) would be revised as follows:
"The manufactured home shall be removed or the recreational
vehicle shall be vacated, and disconnected from any electric,
water or sewer facility connection for which a permit has been
issued not later than 90 days following the date the medical
condition requiring the temporary use permit ceases to exist. In
the Exclusive Farm Use and Forest zones the existinq buildinq will
be returned to a permitted non-residential use within 90 days
following the date the medical condition requiring the temporary
use permit ceases to exist."
B. BACKGROUND: The Board held a public hearing on January 30, 2017, to accept
public testimony on Ordinance 2017-001. During that hearing, the Board decided to
Page 1 of 8 Exhibit B to Ordinance 2017-001
modify the original proposal which would have only affected properties zoned EFU. The
Board requested Forest zone lands be added to the ordinance. Adding the F-1 and F-2
zones to the text amendment of DCC 18.116.090 was a significant enough modification
to require re -noticing the hearing to February 22. The re -notice highlighted the addition
of F-1 and F-2 zoned lands. The Board's modification was based on a combination of
public outreach directed to the Board and also relayed at Board work session on
January 23. The public comments came after the Planning Commission's (PC) decision
on 247 -16 -000511 -TA. The Board continued the January 30 hearing to February 22.
Staff briefed the PC on the proposed changes at the PC's February 9, 2017, public
hearing. The PC supported the Board's request to add the Forest zoned lands to DCC
18.116.090.
Previously, the PC held a public hearing on October 13, 2016, on File 247 -16 -000511 -
TA which would amend DCC 18.116.090(A) and (F) as described above to allow existing
buildings in the Exclusive Farm Use (EFU) zone only to be used as temporary dwellings
in cases of medical hardship. The PC closed the oral record that night but kept the
written record open until November 4. No written testimony was received. At the
November 10 PC meeting the PC voted 3-1 to recommend the Board of County
Commissioners (BOCC) approve the proposed text amendment.
The County -initiated text amendment began as a result of public input into the proposed
work plan for the Planning Division for Fiscal Year 2016-17. On May 12 and 26, 2016,
the Planning Commission accepted public testimony on the proposed work plan. A
citizen proposed amending DCC 18.116.090 to allow existing buildings on EFU lands of
more than 80 acres to be used as temporary residences in cases of medical hardship.
The citizen pointed out that state law already allows this to occur and discussed how
requiring the placement of a manufactured home on the property represented a financial
burden on those already experiencing hardship. Additionally, whether the temporary
dwelling is a manufactured home, an RV, or stick -built home, both state law and County
code require the dwelling to be either demolished, removed, vacated, or be returned to a
non-residential use once the hardship has ended.
The Planning Commission accepted the proposal and recommended to the Board that a
text amendment be added to the Planning Division work plan to accomplish the task.
The Board at its June 22, 2016, public hearing on the work program approved adding
the task to the Planning Division's FY 2016-17 tasks. The Board did not specify any
acreage size, but rather referred to just the EFU zone. Staff initiated the text
amendment on August 26, 2016.
III. CONCLUSIONARY FINDINGS:
A. CHAPTER 22.12, LEGISLATIVE PROCEDURES
Section 22.12.010.
Hearing Required
FINDING: A public hearing was held before the Board on Jan. 30, 2017. The Planning
Commission held a public hearing on October 13, 2016. The Board finds this criterion is met.
2. Section 22.12.020, Notice
Page 2 of 8 Exhibit B to Ordinance 2017-001
Notice
A. Published Notice
1. Notice of a legislative change shall be published in a newspaper of
general circulation in the county at least 10 days prior to each public
hearing.
2. The notice shall state the time and place of the hearing and contain a
statement describing the general subject matter of the ordinance under
consideration.
FINDING: Notice of the Board hearing was published in the Bend Bulletin newspaper on
January 15, 2017, and described the original proposal. The re -noticed hearing was published in
the Bend Bulletin on Feb. 5, 2017, and described the modified proposal. The Board finds this
criterion has been met.
B. Posted Notice. Notice shall be posted at the discretion of the Planning
Director and where necessary to comply with ORS 203.045.
FINDING: Notice was posted in the bulletin board in the lobby of the Deschutes County
Community Development Department, 117 NW Lafayette, Bend, as well as having the materials
placed on-line under the Board's calendar. The Board finds this criterion has been met.
C. Individual notice. Individual notice to property owners, as defined in
DCC 22.08.010(A), shall be provided at the discretion of the Planning
Director, except as required by ORS 215.503.
FINDING: The ordinance is for a text amendment, which is a legislative land use action and
thus notice to individual property owners is not required, The Board finds this criterion has been
met.
D. Media notice. Copies of the notice of hearing shall be transmitted to
other newspapers published in Deschutes County.
FINDING: Notice was provided to the County public information official for wider media
distribution. The Board finds this criterion has been met.
3. Section 22.12.030 Initiation of Legislative Changes.
A legislative change may be initiated by application of individuals upon
payment of required fees as well as by the Board of County
Commissioners.
FINDING: The application was initiated by the Deschutes County Planning Division, which
received a fee waiver, at the direction of the Board of County Commissioners. The proposed
text amendment is an item from the approved Planning Division work plan. The Board finds this
criterion has been met.
4. Section 22.12.040. Hearings Body
A. The following shall serve as hearings or review body for legislative
changes in this order.
1. The Planning Commission.
Page 3 of 8 Exhibit B to Ordinance 2017-001
2. The Board of County Commissioners.
FINDING: The Planning Commission held a public hearing on October 13, 2016, on File 247-
16 -000511 -TA and recommended approval to the Board on November 10, 2016. The Board
held a public hearing on January 30, 2017, on Ordinance 2017-001, which implements File 247-
16 -000511 -TA. The hearing was continued to February 22, 2017. Staff briefed the PC at the
February 9, 2017, meeting on the addition of F-1 and F-2 zone to the text amendment. After
discussion, the PC supported the modification. The Board finds this criterion has been met.
B. Any legislative change initiated by the Board of County
Commissioners shall be reviewed by the Planning Commission prior to
action being taken by the Board of Commissioners.
FINDING: The Planning Commission public hearing preceded the Board public hearing. The
Board finds this criterion has been met.
5. Section 22.12.050 Final Decision
All legislative changes shall be adopted by ordinance
FINDING: If adopted, Ordinance 2017-0001 will be the implementing ordinance to allow an
existing building in the EFU and F-1 and F-2 zones to be used as a temporary dwelling for a
medical hardship. The Board finds this criterion has been met.
B. CHAPTER 23, DESCHUTES COUNTY COMPREHENSIVE PLAN
Chapter 1, Comprehensive Planninq, Section 1.2 Community Involvement
PnliciPs
Goal 1, Maintain an active and open community involvement program that
is accessible to all members of the community and engages the community
during development and implementation of land use policies and codes.
FINDING: The task to amend DCC 18.116.090 to allow for the use of existing buildings in the
EFU and F-1 and F-2 zones as temporary dwelling units in the case of medical hardship was a
direct result of community involvement. A citizen suggested the text amendment to allow this
during the public hearings for the Planning Division's FY 2016-17 work plan held before the
Planning Commission and the Board. In turn, the text amendment itself was the subject of
public hearings before those two same bodies, ensuring further community involvement. During
the Board hearing, a citizen testified that the F-1 and F-2 zones should be included as well,
which the Board supported. The proposal is consistent with this section of the Comprehensive
Plan. The Board finds this criterion has been met.
2. Chapter 1, Comprehensive Planning, Section 1.3 Land Use Planning Policies
Goal 1, Maintain an open public land use process in which decisions are
based on the objective valuations of facts.
FINDING: The proposed text amendment was an outgrowth of public hearings before the
Planning Commission and the Board on the Planning Division's FY 2016-17 work program. The
proposal is consistent with state law (ORS 215.283(2)(L) and administrative rule (OAR 660-
033-0130(10)), which allow an existing dwelling in EFU to be used as a temporary dwelling in a
case of medical hardship. The proposal is also consistent with state law (ORS 215.755(2)) and
Page 4 of 8 Exhibit B to Ordinance 2017-001
rule (OAR 660-06-0025(4)(t)) regarding use of an existing building on Forest lands as a
temporary dwelling in the case of medical hardship. The presence/absence of an existing
building would be a factual matter as would be the medical hardship itself. The text amendment
was the subject of public hearings before the Planning Commission and the Board. The
proposal is consistent with this section of the Comprehensive Plan. The Board finds this
criterion has been met.
3. Chapter 2, Resource Management, Section 2.12 Agricultural Lands Policies
Goal 1, Preserve and maintain agricultural lands and the agricultural
industry.
FINDING: The proposed text amendment will help preserve agricultural and forest lands by
using existing buildings instead of requiring a manufactured home or RV be brought onto EFU
or F-1 or F-2 zoned lands. Siting new structures or paved areas for an RV to park and/or
maneuver can lead to a loss of agricultural or forest lands. The proposal is consistent with this
section of the Comprehensive Plan. The Board finds this criterion is met.
C. STATEWIDE PLANNING GOALS
Goal 1, Citizen Involvement
FINDING: The text amendment included workshops before both the PC and the Board, which
the public could attend. The text amendment also included publically noticed public hearings
before the PC and Board. The Board finds this criterion has been met.
2. Goal 2, Land Use Planning
FINDING: Oregon Revised Statute (ORS) 197.610 allows local governments to initiate post
acknowledgement plan amendments or changes to land use regulations. The County on
September 2, 2016, provided the Department of Land Conservation and Development (DLCD)
with the required notice 35 days prior to the first evidentiary hearing, which was held on October
13, 2016. The notice included the proposed changes with additions indicated by underlined
text and text to be eliminated indicated by s#iket#reugh text. The text amendment was
processed via the County's development code procedures set forth in Title 22, Chapter 22.12
for legislative amendments. The Board finds this criterion has been met.
3. Goal 3, Agricultural Lands
FINDING: The text amendment is not proposing any changes to land use designations.
Additionally, ORS 215.283(2)(L) allows an existing building, in conjunction with an existing
dwelling, as a temporary residential use for a hardship suffered by the existing resident or
relative of the resident. The temporary use of an existing building for a residential use in case of
hardship is also permissible under OAR 660-033-0130(10), which applies to EFU lands. The
Board finds this criterion has been met.
4. Goal 4, Forest Lands
FINDING: The text amendment is not proposing any changes to land use designations.
Additionally, ORS 215.755(2) and OAR 660-06-0025(4)(t) allow the temporary use of an existing
building for residential use in the case of medical hardship. The Board finds this criterion has
been met.
Goal 5, Natural Resources, Scenic and Historic Areas, and Open Spaces
Page 5 of 8 Exhibit B to Ordinance 2017-001
FINDING: The text amendment is neither proposing any changes to land use designations nor
proposing any changes to previously designated Goal 5 resources. Therefore, the Board finds
this criterion has been met.
6. Goal 6, Air, Water and Land Resource Quality
FINDING: No development or land use changes are being proposed that impact air, water, or
land resource qualities. Other areas of the County's code deal with protecting air, water, and
land remain in full force and effect. The Board finds this criterion has been met.
7. Goal 7, Natural Hazards
FINDING: The dominant natural hazards in the County are wildfire, winter storms, and flooding.
The text amendment leaves County building codes and planning setbacks untouched, which are
the planning mechanisms which the County uses to ameliorate natural hazards. The Board
finds this criterion has been met.
8. Goal 8, Recreational Needs
FINDING: The text amendment does not change the uses allowed in the EFU, F-1, or F-2
zones, some of which are recreational. The Board finds this criterion has been met.
9. Goal 9, Economic Development
FINDING: The text amendment still allows properties to develop as allowed under their zoning.
Any continuing residential use of a temporary dwelling after the medical hardship has ended can
be resolved through the County's code enforcement process. The Board finds this criterion has
been met.
10. Goal 10, Housing
FINDING: This goal pertains to urban or urbanizable lands. The proposed text amendment will
not result in any changes or elimination of residentially zoned lands in the County. Additionally,
the proposed text amendment is for temporary residential use of existing building for a medical
hardship, not permanent housing. The Board finds this criterion has been met.
11. Goal 11 Public Facilities and Services
FINDING: This goal pertains more to water and sewer services. Under OAR 660-033-0130(10)
and 660-06-0025(4(t), a temporary residential dwelling used in the case of medical hardship
must connect to an existing subsurface sewage disposal system, assuming said system has
adequate capacity. DCC 18.116.090(H) requires the applicant to obtain all necessary permits
from the County's Environmental Soils Division prior to initiating the temporary use. The Board
finds this criterion has been met.
12. Goal 12, Transportation
FINDING: The text amendment will not change the functional classification, performance
standards, or access management of any highways or roads. The combination of a few EFU, F-
1, and F-2 parcels which utilize the medical hardship, the temporary nature of the residential
use, and the low traffic volumes of rural roads ensures no adverse effects of the text
amendment. The Board finds this criterion has been met.
Page 6 of 8 Exhibit B to Ordinance 2017-001
13. Goal 13, Energy Conservation
FINDING: This plan amendment does not affect the County's regulation of solar setbacks,
siting of small-scale windmills, land use or density, etc. The text amendment will ensure
compliance with any conditions of approval for site plans, building permits, or similar County
approvals. The use of existing buildings means no RVs or tractor -trailers hauling manufactured
homes, vehicles which have poor fuel mileage, will be needed at the site. The Board finds this
criterion has been met.
14. Goal 14, Urbanization
FINDING: No land use plan designations, zoning designations, or map changes will result from
this plan amendment. The temporary residential use of an existing building is limited to the
EFU, F-1, and F-2 zone only. By definition, EFU and Forest properties are not urban. The
Board finds this criterion has been met.
15. Goals 15-19
FINDING: These criteria do not apply as the County lacks these lands (Willamette Greenway,
estuaries, coasts, beaches, etc.).
D. OREGON ADMINISTRATIVE RULE 660-033, AGRICULTURAL LAND
660-033-0130, Minimum Standards Applicable to the Schedule of Permitted and
Conditional Uses
The following requirements apply to uses specified, and as listed in the
table adopted by OAR 660-033-0120. For each section of this rule, the
corresponding section number is shown in the table. Where no numerical
reference is indicated on the table, this rule does not specify any minimum
review or approval criteria. Counties may include procedures and
conditions in addition to those listed in the table, as authorized by law...
(10) A manufactured dwelling, or recreational vehicle, or the temporary
residential use of an existing building allowed under this provision is a
temporary use for the term of the hardship suffered by the existing resident
or relative as defined in ORS chapter 215. The manufactured dwelling shall
use the same subsurface sewage disposal system used by the existing
dwelling, if that disposal system is adequate to accommodate the
additional dwelling. If the manufactured home will use a public sanitary
sewer system, such condition will not be required. Governing bodies shall
review the permit authorizing such manufactured homes every two years.
Within three months of the end of the hardship, the manufactured dwelling
or recreational vehicle shall be removed or demolished or, in the case of an
existing building, the building shall be removed, demolished or returned to
an allowed nonresidential use. A temporary residence approved under this
section is not eligible for replacement under 215.213(1)(q) or 215.283(1)(p).
Department of Environmental Quality review and removal requirements
also apply. As used in this section "hardship" means a medical hardship or
hardship for the care of an aged or infirm person or persons
Page 7 of 8 Exhibit B to Ordinance 2017-001
FINDING: The proposed text amendment would make DCC 18.116.090 consistent with state
law and administrative rule regarding temporary residential uses for existing buildings in cases
of medical hardship. Currently, Deschutes County is more restrictive as the County only allows
manufactured homes or RVs to be used as temporary residences. The use of an existing
building as a temporary residence would be allowed in the EFU and Forest zones; for all other
zones the restriction that only manufactured homes and RVs could be used as temporary
residences in cases of medical hardship would remain in effect. The proposal is consistent with
this administrative rule. The Board finds this criterion has been met.
E. OREGON ADMINISTRATIVE RULE, FOREST LAND
660-06-0025 Uses Authorized in Forest Zones
(4) The following uses may be allowed on forest lands subject to the review
standards in section (5) of this rule:
(t) A manufactured dwelling or recreational vehicle, or the temporary residential
use of an existing building, in conjunction with an existing dwelling as a
temporary use for the term of a hardship suffered by the existing resident or a
relative as defined in ORS 215.213 and 215.283. The manufactured dwelling shall
use the same subsurface sewage disposal system used by the existing dwelling, if
that disposal system is adequate to accommodate the additional dwelling. if the
manufactured dwelling will use a public sanitary sewer system, such condition
will not be required. Within three months of the end of the hardship, the
manufactured dwelling or recreational vehicle shall be removed or demolished or,
in the case of an existing building, the building shall be removed, demolished or
returned to an allowed nonresidential use. A temporary residence approved under
this subsection is not eligible for replacement under subsection (3)(o) of this rule.
Governing bodies every two years shall review the permit authorizing such mobile
homes. When the hardships end, governing bodies or their designate shall require
the removal of such mobile homes. Oregon Department of Environmental Quality
review and removal requirements also apply to such mobile homes. As used in
this section, "hardship" means a medical hardship or hardship for the care of an
aged or infirm person or persons;
FINDING: The proposed text amendment would make DCC 18.116.090 consistent with state
law and administrative rule regarding temporary residential uses for existing buildings in cases
of medical hardship. Currently, Deschutes County is more restrictive as the County only allows
manufactured homes or RVs to be used as temporary residences. The use of an existing
building as a temporary residence would only be allowed in the EFU and Forest zones; for all
other zones the restriction that only manufactured homes and RVs could be used as temporary
residences in cases of medical hardship would remain in effect. The proposal is consistent with
this administrative rule. The Board finds this criterion has been met.
Page 8 of 8 Exhibit B to Ordinance 2017-001
r"
Ing
From
Date
,-A Community Development ent Deparment
Planning Division Building aalety Division Environmental tolls Division
P,O, Box 6405 117 NW Lafayette Avenue Bend, Oregon 97708-6005
Phone. (541) 388-6575 Fax: (543) 385-1764
littp://n,orror.deschutes,orrg/cd
MEMORANDUM
Board of County Commissioners
Peter Russell, Senior Transportation Planner
February 22, 2017
Re: Public hearing on a Ord. 2017-001 to amend County code to allow an existing
building in the Exclusive Farm Use (EFU) and Forest zones to be used as a
temporary dwelling in the case of a medical hardship
Proposal
The proposed Ord. 2017-001 would amend Deschutes County Code (DCC) 18.116.090 to allow
an existing building in the EFU and Forest (F-1 and F-2) zones to be used as a temporary
residence in a case of medical hardship. This is already allowed under both state statute and
administrative rule. Deschutes County chose to be more restrictive in the EFU zone than state
law when this code was originally adopted.
The proposed specific language is shown with new language in underline:
DCC 18.116.090(A) would be revised as follows:
"A temporary use permit for one manufactured home of any class or one
recreational vehicle on a lot or parcel in addition to an existing dwelling
may be granted when a medical condition exists. In the Exclusive Farm
Use and Forest zones only. an existing buildina may be used as a
temporary dwellin
DCC 18.116.090(F) would be revised as follows:
"The manufactured home shall be removed or the recreational vehicle
shall be vacated, and disconnected from any electric, water or sewer
facility connection for which a permit has been issued not later than 90
days following the date the medical condition requiring the temporary use
permit ceases to exist. In the Exclusive Farm Use and Forest zones the
existing building will be returned to a permitted non-residential use within
90 days following the date the medical condition requiring the temporary
use permit ceases to exist."
Background
During the development of the work plan for the Planning Division for Fiscal Year 2016-17, a
member of the public testified before both the PC (PC) and the Board that the County should
modify its current code on temporary dwellings for medical hardship in the EFU zone. The
County is currently more restrictive than the State law as the County only allows Recreational
Vehicles (RVs) and/or manufactured home as temporary dwellings in cases of medical
hardship. State law at Oregon Revised Statute (ORS) 215.283(2)(L) allows the temporary
conversion of an existing building to a temporary dwelling. The citizen cited the undue financial
burden the current County code causes to those property owners in EFU needing a temporary
medical hardship dwelling.
The Board agreed and a County -initiated text amendment was begun as File 247 -16 -000511 -
TA. The Planning Commission held a public hearing on Oct. 13, 2016, and on Nov.10, 2016,
recommended approval to the Board.
Subsequent to the PC's recommendation of approval and prior to the Board's Jan. 23, 2017,
work session, another citizen contacted the Planning Division to request the same modification
be made to the County's Forest (F-1 and F-2) zones. State law at ORS 215.755(2) does allow
an existing building in the Forest zone to be converted to a temporary dwelling in the case of
medical hardship. At the Jan. 23 work session the Board indicated the use of an existing
building should also be allowed in the Forest zone.
However, as the Forest zone was not part of the original text amendment and represents a
substantial change, should the Board choose pursue this course, staff believes the public
hearing will need to be re -noticed. The Board opened the January 30 hearing, received
testimony, and then continued the hearing to February 22.
The major discussion topics during the PC hearings were how the medical hardship would be
enforced, would other land use zones be affected, and what is meant by "existing." The County
does code enforcement on a complaint -driven approach and seeks voluntary compliance
wherever possible. Existing is not currently defined in County code. Outreach to other
jurisdictions reveals no consensus.
The Board can define the term existing to mean any of the following:
1) the building has already been built on the property prior to applying for a medical
hardship;
2) narrow to a more specific time, such as existing as of January 1, 1974, which is
when the County's building permit process was fully up and running;
3) the building was in existence at the time of the effective date of Ordinance 2017-
001, which would implement File 247 -16 -000511 -TA, assuming Board approval.
Next Steps
The Board will continue the public hearing on proposed Ordinance 2017-001. After receiving
public testimony, the Board has several options:
2
• Close the both oral and written records and begin deliberations, then make a decision to
accept the proposed language as is or modify it.
• Close the oral record, but leave the written record open to a date certain and deliberate
on that date.
• Leave the public hearing open and continue it to a date certain