2017-144-Minutes for Meeting February 27,2017 Recorded 3/27/2017Recorded in Deschutes County CJ2017-144
Nancy Blankenship, County Clerk
Commissioners'Journal 03127/2017 9:29:13 AM
For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97703-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
Monday, February 27, 2017
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Phil Henderson and Anthony DeBone. Commissioner Baney was
absent. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County
Administrator; David Doyle, County Counsel; and Sharon Ross, Executive Secretary. No
representatives of the media were in attendance.
CALL TO ORDER: Vice -Chair DeBone called the meeting to order at 10:00 a.m.
PLEDGE OF ALLEGIANCE
CITIZEN INPUT: None was offered.
CONSENT AGENDA:
Before the Board was Consideration of Approval of the Consent Agenda.
Minutes of Board of Commissioners' Business Meeting February 27, 2017
Page 1 of 4
HENDERSON
DEBONE:
VOTE
Move approval of Consent Agenda.
Second.
HENDERSON:
BANEY:
DEBONE:
Consent Agenda Items:
Yes.
Absent
Chair votes yes
Motion Carried
1. Consideration of Board signature of Document No. 2017-094, Notice of Intent to Award
Contract Letter for Printing Services.
ACTION ITEMS Ordinance:
2. Consideration of Board Signature of Ordinance No. 2017-001, First and Second Reading
by Title Only and Adoption by Emergency
Peter Russell, Community Development Senior Planner, noted that based on the previous
scheduled public hearing the date of February 27, 2017 will be the effective date and that
the emergency language was included in the Ordinance being considered today.
HENDERSON: Move first and second readings by title only of Ordinance No.
2017-001
DEBONE: Second
VOTE
HENDERSON
BANEY:
DEBONE:
Yes
Absent
Chair votes yes
Vice Chair DeBone conducted the first and second readings by title only.
HENDERSON: Move adoption by emergency
DEBONE: Second.
VOTE:
HENDERSON:
BANEY:
DEBONE:
Yes
Absent
Chair votes yes.
Motion Carried
Minutes of Board of Commissioners' Business Meeting February 27, 2017
Page 2 of 4
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE
DISTRICT
12. No vouchers were presented for Consideration of Approval of Weekly Accounts Payable
Vouchers for the 9-1-1 County Service District.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11 COUNTY
SERVICE DISTRICT
13. Before the Board was Consideration of Approval of Weekly Accounts Payable
Vouchers for the Extension/4-11 County Service District, in the Amount of $2,752.26
HENDERSON: Move approval subject to review
DEBONE: Second.
VOTE: HENDERSON: Yes
BANEY: Absent
DEBONE: Chair votes yes. Motion Carried.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS
14. Before the Board was Consideration of Approval of Weekly Accounts Payable
Vouchers for Deschutes County, in the Amount of $358,732.56
HENDERSON: Move approval subject to review.
DEBONE: Second.
County Administrator Anderson noted one item in the expense list was associated with the
District Attorney's Office for a public opinion survey.
VOTE: HENDERSON: Yes
BANEY: Absent
DEBONE: Chair votes yes. Motion Carried
OTHER ITEMS: None were offered.
Minutes of Board of Commissioners' Business Meeting February 27, 2017
Page 3 of 4
ADJOURN
Being no further items to come before the Board, the meeting was adjourned at 10:06 a.m.
DATED this Day of 1"� C'k 2017 for the Deschutes
County Board of Commissioners.
ATT ST:
Recording Secretary
Tammy Baney, Chan
Z�&) �Yl�
Anthony DeBone, Vice Chair
Philip G. He erson, Commissioner
Minutes of Board of Commissioners' Business Meeting February 27, 2017
Page 4 of 4
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 AM, MONDAY, FEBRUARY 27, 2017
Barnes and Sawyer Rooms - Deschutes Services Center — 1300 NW Wall Street — Bend
Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be considered or
discussed at the meeting. This notice does not limit the ability of the Board to address additional subjects.
Meetings are subject to cancellation without notice. This meeting is open to the public and interested citizens are
invited to attend. Business Meetings are usually recorded on video and audio, and can be viewed by the public
live or at a later date; and written minutes are taken for the record.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues
that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the
Recording Secretary. Use the microphone and clearly state your name when the Board Chair calls on you to
speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing not
being conducted as a part of this meeting will NOT be included in the official record of that hearing.
If you offer or display to the Board any written documents, photographs or other printed matter as part of your
testimony during a public hearing, please be advised that staff is required to retain those documents as part of the
permanent record of that hearing.
CONSENT AGENDA
1. Consideration of Board Signature of Document No. 2017-094 Notice of Intent to Award
Contract Letter for Printing Services
ACTION ITEMS
2. Consideration of Board Signature of Ordinance No. 2017-001, First and Second
Reading by Title Only and Adoption by Emergency - Peter Russell, Senior Planner
Board of Commissioners Business Meeting Agenda Monday, February 27, 2017 Page 1
of 3
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT
3. Consideration of Approval of Weekly Accounts Payable Vouchers
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-1-1 COUNTY SERVICE
DISTRICT
4. Consideration of Approval of Weekly Accounts Payable Vouchers
RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS
5. Consideration of Approval of Weekly Accounts Payable Vouchers
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public, however, with few exceptions and under specific
guidelines, are open to the media.
e 9 0I91 kil
To watch this meeting on line, go to: www.deschutes.org/rrieetings
Please note that the video will not show up until recording begins. You can also view past
meetings on video by selecting the date shown on the website calendar.
Board of Commissioners Business Meeting Agenda Monday, February 27, 2017 Page 2
of 3
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Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners Business Meeting of February 27, 2017
DATE: February 22, 2017
FROM: Whitney Hale, Administrative Services, 541-330-4640
TITLE OF AGENDA ITEM:
Consideration of Board Signature of Document No. 2017-094 Notice of Intent to Award
Contract Letter for Printing Services
PUBLIC HEARING ON THIS DATE?: No
CONTRACTOR: Contractor/Supplier/Consultant Name:
AGREEMENT TIMEFRAME: Starting Date: 3/1/17 Ending Date: 1/1/21
INSURANCE:
Insurance Certificate Required: Yes
Insurance Review Required by Risk Management: Yes
BACKGROUND AND POLICY IMPLICATIONS:
Deschutes County issued a RFP for printing services. A selection committee comprised of
representatives from Health Services, Road Department, CDD, the Sheriffs Office, Facilities and
Administrative Services reviewed the proposals and selected Press Pros.
Five companies submitted proposals: DataBar, PressPros, XPress Printing, Miller's Minuteman
Press and KM Minuteman Press. DataBar and KM Minuteman Press were eliminated as they
did not meet the minimum requirements of the RFP (neither company has a local
representative or shop). The remaining three proposals were reviewed, discussed and scored
based on the evaluation criteria set forth in the RFP: Competitive Pricing 20%, Product Quality
30%, Vendor Qualifications and References 20%, Customer Service and Availability 20%, and
Use of Recycled Paper and Energy Efficient Production and Service 10%.
The County's print vendor provides printing for business cards, letterhead, envelopes, note
pads, brochures, flyers and forms. They also handle high-volume and specialty copying,
including large document copies.
FISCAL IMPLICATIONS: Each department pays for printing services on a per job basis. The
annual estimate for county -wide printing costs is $75,000.
9. ------"- I
- K
Deschutes County Board of Commissioners
1 ' Ei,-,a° ' i 1300 NW Wall St., Suite 200,Bend,OR 97701-1960
�, \ot44 (541)388-6570-Fax(541)385-3202 -www.deschptes.org
.irtaiAGENDA REQUEST & STAFF REPORT
For Board Business Meeting of February 27, 2017
DATE: February 23,2017
FROM: Peter Russell CDD Phone 383-6718
TITLE OF AGENDA ITEM:
Consideration of signature and first and second reading by title only with adoption by emergency of
BOCC Ordinance 2017-001 (An Ordinance Amending Deschutes County Code Chapter
18.116.090, Manufactured Home or RV as Temporary Residence for Medical Condition, to allow an
existing dwelling in the Exclusive Fam Use(EFU)and Forest(F-1, F-2)zones to be used las a
temporary residence in the case of a medical hardship).
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
The Board at the Feb. 22 public hearing discussed three options for defining existing building: 1)
the building existed prior to the application for a medical hardship dwelling; 2) the building
existed as of Jan. 1, 1974 (which is when the County's building permitting system began); or 3)
the building existed on or before 30 days after the effective date of Ord. 2017-001. The Board
closed the hearing and deliberated, deciding existing would be defined as the buidling was in
existence on or before March 29, 2017. The Board further decided the ordinance met the
criteria for being adopted by emergency. The Board set Feb. 27 as the date for first and second
reading and adoption by emergency.
Previously, the Board had discussed Ord. 2017-001, which implements land use file 247-16-
00511-TA, at a work session on Jan. 23 and public hearings on Jan. 30 and Feb. 22. Based on
public testimony at the hearings, the Board decided to add Forest zones to the text amendment
of Deschutes County Code 18.116.090. The use of existing buildings as temporary dwellings in
the case of medical hardship is allowed in the Forest zone by Oregon Revised Staute (ORS)
215.755(2). The original language only applied to existing buildings in the Exclusive Farm Use
(EFU)zone.
FISCAL IMPLICATIONS:
None
RECOMMENDATION &ACTION REQUESTED:
Take public testimony and consider signature and first reading of Ordinance 2017-001 and schedule
a second reading at a date certain,but no sooner than two weeks.
ATTENDANCE: Peter Russell, Senior Transportation Planner
1/30/17
DISTRIBUTION OF DOCUMENTS:
Peter Russell,Community Development Department
Who should get an original or a copy? Does the document go back to the department for further
processing? Include the full address if it needs to be mailed to someone outside the County,or the
appropriate e-mail address if it can be sent electronically.
1/30/17
Community Development Department
f) Planning Division Building Safety Division Environmental Solis Division
P.O.Box 6005 117 NW Lafayette Avenue Bend, Oregon 97708-6005
Phone:(541) 388-6575 Fax:(541) 385-1764
http://www.deschutes.org/cd
MEMORANDUM
To: Board of County Commissioners
From: Peter Russell, Senior Transportation Planner
Date: February 27, 2017
Re: Ord. 2017-001 to amend County code to allow an existing building in the Exclusive
Farm Use (EFU) and Forest zones to be used as a temporary dwelling in the case of
a medical hardship
Background
The Board continued the Jan. 30 hearing on Ord. 2017-001 to Feb. 22. No one testified at the
hearing, which the Board then closed. The main topics of the ensuing deliberation were
defining the term"existing" building and whether the ordinance merited adoption by emergency.
Definition of existing
The Board discussed three different potential definitions for existing:
1) the building has already been built on the property prior to applying for a medical
hardship;
2) narrow to a more specific time, such as existing as of January 1, 1974, which is
when the County's building permit process was fully up and running;
3) the building was in existence at the time of the effective date of Ordinance 2017-
001.
After further discussion,the Board selected#3 and set Feb. 27, 2017, as the date for adoption.
Based on the Board's deliberation, the text amendment was further modified. The proposed
specific language is shown with new language in underline:
DCC 18.116.090(A)would be revised as follows:
"A temporary use permit for one manufactured home of any class or one
recreational vehicle on a lot or parcel in addition to an existing dwelling
may be granted when a medical condition exists. In the Exclusive Farm
Use and Forest zones only, an existing building may be used as a
Quality Services Performed with Pride
temporary dwelling. For the purposes of this section, "existing" means thq
building was in existence on or before March 29, 2017. "
DCC 18.116.090(F)would remain as originally proposed.
DCC 18.116.090(F):
"The manufactured home shall be removed or the recreational vehicle
shall be vacated, and disconnected from any electric, water or sewer
facility connection for which a permit has been issued not later than 90
days following the date the medical condition requiring the temporary use
permit ceases to exist. In the Exclusive Farm Use and Forest zones the
existing building will be returned to a permitted non-residential use within
90 days following the date the medical condition requiring the temporary
use permit ceases to exist."
Emergency clause
The Board, based on public testimony at the Jan. 30 and Feb. 22 public hearings, decided there
was sufficient reason to enact Ord. 2017-001 by emergency. The ordinance takes effect in 30
days of signature.
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