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2017-145-Minutes for Meeting February 27,2017 Recorded 3/27/2017Recorded in Deschutes County CJ2017-145 Nancy Blankenship, County Clerk Commissioners'Journal 03/27/2017 9:30:00 AM For Recording Stamp Only Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97703-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS Allen Conference Room Monday, February 27, 2017 Present were Commissioners Anthony DeBone and Phil Henderson. Commissioner Tammy Baney was absent. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; Dave Doyle, County Counsel, and Sharon Ross, Executive Secretary. Attending for a portion of the meeting were Wayne Lowry, Finance Director; Whitney Hale, Public Information Officer, Judith Ure, Management Analyst, John Laherty and Adam Smith, County Assistant Legal Counsel, Connie Scorza, Deschutes County Paralegal; and no citizens. One representative of the media was in attendance. CALL TO ORDER: Vice Chair DeBone opened the meeting at 1:30 p.m. ACTION ITEMS 1. Finance/Tax Update: Wayne Lowry, Finance Director was present to review the treasurer's monthly investment report and finance statements for the month of January. Mr. Lowry noted the report was reviewed by the Investment Advisory Committee last month. Minutes of Board of Commissioners' Work Session February 27, 2017 Page 1 of 4 Mr. Lowry noted 53 FTE vacant positions at end of January. The budget adjustment for the additional Health department positions was done last month. The statement of financial operating data was reviewed for the General Fund, Community Justice Juvenile department, Health Services, Community Development, Road Department, Adult Parole & Probation, Solid Waste, Risk Management, 9-1-1, Health Benefits Fund, Fair & Expo Center, and Justice Court. Deschutes County Room Tax report was also included. 2. Discussion on Clarification of Deschutes County Code Relating to Liens on Real Property: John Laherty, Assistant Legal Counsel was present to discuss a proposed amendment to Deschutes County Code section 1.17.110 to clarify the Code's provision relating to liens on real property for collection of civil penalties in code enforcement matters. Within last six months to a year the Code Enforcement division has started using the administrative hearing process for code enforcement hearings. Through this process they have been able to resolve cases and the courts are appreciative of the decreased amount of cases coming before them. Currently the Code states when a civil penalty has been imposed it automatically becomes a lien on the property. There are times the defendant is not the owner of the property and the civil penalty is placed on the real property owner. Mr. Laherty is proposing the provision relating to the civil penalty be stricken. If Code Enforcement wants to place a lien then a citation could be imposed. The second proposed amendment change was to allow the County to record the lien immediately upon issuance. On further consideration, Mr. Laherty suggests to leave the 60 -day waiting period before recording. Commissioner DeBone recommends a report from Code Enforcement on trends and history on the code enforcement hearings. Mr. Laherty will contact the Community Development staff and bring back to the Board for further discussion. 3. Goals and Objectives Discussion: Whitney Hale, Public Information Officer and Judith Ure, Management Analyst presented the draft Goals and Objectives for fiscal year 2018 based on discussions that were held at the BOCC Retreat in January. The goals were revised to include four goals: Safe Communities, Healthy People, Economic Vitality, and Service Delivery. The Mission statement was revised as well. Commissioner Henderson would like to review it Minutes of Board of Commissioners' Work Session February 27, 2017 Page 2 of 4 further prior to accepting the revisions. Commissioner DeBone would like to review the mission statement further but likes the revised goals and objectives. The departmental reporting requirement would be included on a separate level for measurements and deliverables. This Goals and Objectives document needs to be finalized prior to the March deadline for the departmental budget submission as they build their budgets based on this document. Commissioner DeBone requested it come back to a future Work Session when all three commissioners are present. County Administrator Anderson will meet with Commissioner Henderson to further review the document. County Administrator Anderson noted the recent Finance Officers Association award where it was noted through comments made by the review committee the appreciation of the availability of the Goals and Objectives and budget documents. OTHER ITEMS EXECUTIVE SESSION: At this time of 2:48 p.m. the Board convened as an Executive Session under ORS 192.660 (2) (e) real property negotiations. The Board came out of Executive Session at 3:06 p.m. OTHER ITEMS: Board and Committee Appointments: County Administrator Anderson brought for consideration the Central Oregon Intergovernmental Council appointment recommendation of Katy Brooks that was pulled from the business meeting agenda last week. Mr. Anderson noted there are committees and boards requiring Deschutes County BOCC appointments. There are also committees that make a recommended appointment to the BOCC for their consideration. On COIC the four positions are based on recommendations of the COIC board that then require BOCC consideration of approval. A letter of recommendation was submitted from Karen Friend, Executive Director of COIC. Ms. Brooks is the Chamber director which is within the recommended positions to be a part of the membership of the COIC board. Commissioner DeBone explained the membership including appointed members and non -appointed members. Commissioner Henderson suggests more diversity and is unable to make a commitment at this time. This item will be placed on next week's agenda for consideration. Minutes of Board of Commissioners' Work Session February 27, 2017 Page 3 of 4 ADJOURN: Being no further discussion, the meeting adjourned at 3:20 p.m. DATED this Day of 2017 for the Deschutes County Board of Commissioners. ATTEST: Recording Secretary c - Tammy Baney, Cha( Anthony DeBone, Vice Chair Philip G. He I erson, Commissioner Minutes of Board of Commissioners' Work Session February 27, 2017 Page 4 of 4 Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/ WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 PM, MONDAY, FEBRUARY 27, 2017 Allen Conference Room - Deschutes Services Building, 2ND Floor — 1300 NW Wall Street — Bend Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be addressed at the meeting. This notice does not limit the ability of the Board to address additional subjects. Meetings are subject to cancellation without notice. This meeting is open to the public and interested citizens are invited to attend. Work Sessions allow the Board to discuss items in a less formal setting. Citizen comment is not allowed, although it may be permitted at the Board's discretion. If allowed, citizen comments regarding matters that are or have been the subject of a public hearing process will NOT be included in the official record of that hearing. Work Sessions are not normally video or audio recorded, but written minutes are taken for the record. CALL TO ORDER ACTION ITEMS 1. Finance/Tax Update - Wayne Lowry, Finance Director/Treasurer 2. Discussion on Clarification of Deschutes County Code Relating to Liens on Real Property - John Laherty, 3. Goals and Objectives Discussion - Whitney Hale, Public Information Officer OTHER ITEMS EXECUTIVE SESSION: Under ORS 192.660 (2)(e) real property negotiations These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories. Board of Commissioners Work Session Agenda Monday, February 27, 2017 Page 1 of 2 Executive sessions are closed to the public; however, with few exceptions and under specific guidelines, are open to the media. ADJOURN Deschutes County encourages persons with disabilities to participate in all programs and activities. To request this information in an alternate format please call (541) 617-4747. FUTURE MEETINGS: Additional meeting dates available at www.deschutes.orq/meetinqcalendar (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.) Board of Commissioners Work Session Agenda Monday, February 27, 2017 Page 2 of 2 Monthly Meeting with Board of Commissioners Finance Director/Treasurer AGENDA February 27, 2017 (1) Monthly Investment Reports — January 2017 (2) January Financials 0 o o o ° ° O r Lr) 00 0 � � 44 (I O P� N O M N O r O O O o o M M OCCOONN O O O O O M M O � O eh M M CA et �t O 00 O O Cl) P- M M O .9 c- M r CO rh ti Gq I61� et v cfl w r Lr -0 0 ca Q CL •5 o0E-rom (D E &ova g co o 6 0 CM M M v ° N c O CO E 0 C to O C �Z N 0 CO �_ � U U Nv � O a) U ;F-- r = o E N ro � Q m ® cd o to ca O e» �j a r _ � 6 o L L wg� U O C7 a) co � o C CO) c6 c c UJ-iLLmi=:2 U w LD LO N M LO > Nt IlL O o C rn i c W co r m c w 6 co M 4�* 0 O N N m� M M � N O co O co CJ J O ( a) E U `- U 69 Cii O C LL A O � C C >E n C - OO N O S A o- E U)U) LO OCD O aN+ C U- O 9 ® N 0 O d r�J L O c � a� (7 0 o o o ° ° O r Lr) 00 0 � � 44 (I O P� N O M N O r O O O o o M M OCCOONN O O O O O M M O � O eh M M CA et �t O 00 O O Cl) P- M M O .9 c- M r CO rh ti Gq I61� Q C? m N 'fid,. m 2 O 4. U) cc m 0 >^ d 4) O W 0 0 0 0 0 0 0 a) p � � U Lr -0 0 ca Q CL •5 o0E-rom � 0 s E &ova g — o 6 0 Q C? m N 'fid,. m 2 O 4. U) cc m 0 >^ d 4) O W 0 0 0 0 0 0 0 0 0 0 (D r r N O r E v ° N c O CO E 0 C to O C �Z N 0 CO �_ � U U Nv � O a) U ;F-- r E N ro � Q m i o to ca O e» �j a ca _ � o L L y U O C7 a) co � o C CO) c6 c c UJ-iLLmi=:2 U It .G (D a) m o E ,U co N F O ° N (D U O C �Z N 0 w N � U U Nv i c a+ O _ � U C CO) c6 It .G T.Do (D\ ® 'C i U- 0 O m� N CJ J Deschutes County Investmerrts Portfolio Managemerrt. Portfolio Details - Investments January 31, 2017- - - - CUSIP Security Broker Purchase Dato Maturity Data Days To Maturity S&P RatirW -Coupon Moody's Rate YTM 365 - Par Value Market Vat- Book Cell Value Data 91159HHD5 US Bancorp ;CASTLE 4/23/2015 5/15/2017. 103A+ At 1.650, 0.882 1,000,000. 1,001,250 1,001,627 4/15/2017 91412GUU7 University of California PJ 12j1912016 5/15/2017 103 AA Aa2 1.222 0.993 1 000,000 1,000,570 1,00.655 - - 961214CH4 Westpac CASTLE 4/7/2015 5/19/2017 107 AA- ,Aa2 1.200- 1.061 2000000: 2,001,340 2000,822 - - WASH PED CD Washington Federal CD 2,520,000 3/28/2017 5/20/2015 5/22/2017 110 9/28/2016 0.900 0.913 _ 200,000 200,000. 200,000_- 3136FPYB7 Federal Nabonal Mtg Assn VINISP 21712014 5/23/2017 111 AA+ Aaa - 2050 0.885. 1,460,000. 1,.466,380_ 1,465,202- 31771 CS97 FICO Strip CASTLE 12/9/2014 6/6/2017 125 Aaa 1.019 1.065 1,028.000 1,024,916_ 1024,362 - - 89233GTC0 Toyofa CP CASTLE 9/20/2016 6/12/2017 131 A-1 ,P-1 1.200. 1239 2,000,000, 1,991,260- 1.223 48125LRD6 JPMorgan Chase - Corporate N CASTLE 6/10/2016 6/14/2017 133.A+ Aa3 1.359, 1.272. 1,000,000 1,001,150. 110001000 - - 2927OCYZ2 Bonneville Power Administratio CASTLE 4/24/2014 7/1/2017 150 AA- Aal 1.197 1.171 670,000. 669,839 670,073; - - 84247PHS3 Southern CA Public Power Autho CASTLE 6/17/2014 7/1/2017. 150 AA- .. - 12/28/2016 1.145 --- 1.160 ---- 1,000,000, 1000,490 999,856, - 3737EADV8 -- -. .. Federal Home Loan Mtg Corp ... _- MBS - - -- 5/29/2015 ._ 7/14/2017 163 ;Aaa 0.750 0 787. 1,000,000- 1,000,530 999,834 - - 298191N37 :,Eugene Power _ R W B 12/13/2016 8/1/2017, 181 AA Aa2 0.835 1.102 150,000 149,885 149,801. - - 005158VE7 County SO PJ 611/2015 8/15/2017 195 AA+ Aa7 3.000.. 0.930 1000,000 1010,940 1,011,012 - - 675371AT5 -Ada Oceanside California Pension_ PJ 5120/2016 8/15/2017 195 AA 12/192016 1.806 1.000. 500,000 501,855 502,151 - - 3130A62S5 Federal Home Loan Bank CASTLE 7/24/2015 8/28/2017 208 Aaa 0.750. 0.858 1,000,000 1,000,630 999,385 - - 912828TM2 U.S. Treasury ICASTLE 9/10/2014 8/31/2017 211 AAA Aaa 0.625 1.061. 1,000,000. 999,690 997,526 - - 912828TM2 U.S. Treasury. 'CASTLE 2/19/2015 8/31/2017 211 AAA Aaa 0.625 0.920 1,000,000 999,690 998,323_. - - 94974BGBO Wells Fargo Corporate Note DA DAV 3/8/2016 9/8/2017 219 A A2 1.400 1.450 461,000 460,922 460,863 - - 313383JB8 Federal Home Loan Bank VINISP 12/26/2013 9/27/2017 238 AA, Aaa 1.000 1.250. 1000,000 1,001,990 998,403. - - 9126PA2 82 _ U.S. Treasury - CASTLE 9/70/2015 9/30/2017 241 AAA .Aaa 1.875 0 803, 2 000 000 4 2,01 540 2,013,989 - - 31771JMR8 FICO Strip' _ CASTLE - 10/22/2015 10/6/2017 247 8/8/2016 0757, 0.781 2000000 1986240 1,969,692 - - 771 31KAD90 FICO Strip DA DAV 12/10/2014 11130/2017 302 --- 11/10/2016 1.205 1.20' 2,000,000, 1,986,740 1,979,778_ - - 427542KW4 .Hermiston OR DA DAV 9/21/2016 12/1/2017 303 AA- 2.000 0.901 590,000 592,850 595,364 - - 494751DH0 King County Washington FPD PJ 12/15/2015 12/1/2017 303 AA- 1.220 1218 2300001. 1 230,170 230,000 - - 3696046BC6 General Electric - Corporate N CASTLE 9/6/2016 12/6/2017 _ 308,AA+ At 5.250 1,050_ 1,000,000_ 1,033,600 1,035,244 - SYS10520 Lewis & Clark Bank 6/8/2016 12/8/2017 910 1.000 1.000 240,000 240,000 240,000 - - 880591CU4 Tennessee Valley Authority CASTLE 12/1/2016 12/15/2017 317AA+ 6.250 t 011. 1,000,1)(10 1,046,080 1,045,337 - - d8059FAZ4 Tennessee Valley Authority CASTLE 11/21/2014 12/15/2017 317. AA+ ,. 1.205 1268 1059000 1048,654 1,047,760 - - 961214BZ5 Westpac CASTLE 3/5/2015 1/12/2018 345 AA- .Aa2 1600, 1490, 2000,000• 2,002,040 2,002,028, - - 740189AK1 Prectsion Castparts Corp CASTLE 12/13/2016 1/1512018 348 AA- A2 1,250_ 1,318. 1,250,000. 1,249,725. 1,249,188 - - 949748FG0 Wells Fargo_ Corporate Note CASTLE 12/9/2016 1/16/2018, 349 A A2 1,500 1.601 2,000,000. 1,998,360 1,998,088 - - 94988J5A1 Wells Fargo Corporate Note CASTLE 1/29/2016 1/2212018. 355 Aa2 1.656 1 580 11000,000 1,001,460 1,000,670 - 90331 HMQ3 U S Bank Corp Note CASTLE 11/16/2016 1/26/2018. 3 59 AA- .A1 1.350 1.316 2,850,000. 2,848,832 2,850,931 12/26/2017 92976WBH8 Wachovia Corp CASTLE 2/26/2016 2/1/2018 365 A A2 5.750 1.690 1,000,000 1,039,600 1,039,771; - 31771EAL5 FICO Strip CASTLE 2/24/2015 2/8/2018 372 1.252 1318. 1260,000_ 1246,518 1.243,693 - 31771EAL5 Strip CASTLE 2/25/2015 2/8/2018 372 1.257 .1.323_ 740,000 732,082_ 730,384_ 3130A771-3 _FICO Federal Home Loan Bank CASTLE 2/16/2016 2/16/2018 380 AA- Aaa 1.000 1.000 3,000,000 2,988,570 3 000,000, 2/16/2017 3134G801 Federal Home Loan Mtg Corp -CASTLE 2/26/2016 2/26/2018 390 AA+ 1.050 1 050. 3 000 000 2,998,920. 3 000,000 2/26/2017 06050TLY6 BankofAmerica -Corporate CASTLE 5/14/2015 3/26/2018 418:A Al 1.650. 1.570 2000,000 2001,440 2,001,802 - - 06050TLY6 Bank of America - Corporate CASTLE 5/21/2015 3/26/2018 418 A At 1.650 1.540 1,000,000 1,000,720 1 001,233 - 06050TLY6 Bank of America -Corporate CASTLE 5/27/2016 3/26/2018 418 A At _._. 1.650, 1.620 __.. 1,000,666' 1,000,720 - 1000,334 - - 880591 EC2 Tennessee Valley Authority CASTLE 12/2/2016 4/1/2018 424 AA- .Aaa 4.500 1A50, 500,000. 519,850 519,330 880591 EC2 Tennessee Valley Authority CASTLE 12/192016 4/1/2018 424 AA+ Aaa 4.500 I 156 2,000,000, 2,079,400 2,077,2G4_ 880591 EC2 Tennessee Valley Authority CASTLE 12/16/2016 4/1/2018 424 AA+ Aaa 4.500 1.200 2,380,000- 2 474,486 2,470,609- _ 68607VG66 Oregon State Lottery DA DAV 6/12/2015 4/1/2018, 424AAA AA2 5.000 1120 61.000 638,450 637,103-- - 68607VA96 _- Oregon State Lottery DA D_A_ V 6/13/2016 4/7/2018 424 AAA AA2 - 1.353. 0.970. 200,000. 200,604 -_ 200,883 - - 912828XA3 _ U.S. Treasury PJ 11/30/2016 5/192018 468 AA+ Aaa 1.000 1.000 2,000,000 2,000,700 2,000,000,- 084664BE0 _ Berkshire Hathaway Inc CASTLE 9/4/2015 9192018. 468 AA+ Aa2 5.400 1,590 1,107,000 1,164,442 1,159,989 - G84664BE0 .Berkshire Hathaway Inc CASTLE 11/292016 9192018 468 AA, ,Aa2 5.400 1.431. 500,000 525,945 525,222 �846648E0Berkshire Hathaway Inc .CASTLE 72/12/2016 9192018 468 AA+ Aa2 5.400 1,430 1,774000 1,866,053 1863,518 qiJ50bxp(7 , t=etTigiatNafioi3Nitg,Arsn C,ASYL[ '7,4`2097, 5j2i �i8 ' 474 AA' Aaa 11X#1 1 2`50 ;' S00.$J00 ;.,. '4991$0.. 4 271 121/2037 3130A87i33 Federal Home Loan Bank VINISP 12/6/2016 930/2018 483 AA+ 'Aaa 1.000 1.141 1,500,000 1,495,590 1,497,876 930/2017 3132XOLR0 Federal Agriculture Mtg Corp -PJ 12/8/2016 6/8/2018 492 - 1A00, 1.100. 2,000,000 1,999,760, 2,000,000 98385XAP1 XTO Energy Inc CASTLE 8/4/2015 6/192018 499 AAA Aaa 5.500 1.500 1 000,000 -1,053,250 1,053,521 - 04District- 9121NCO Umatilla School Districtisct PJ 97/2015 6/192018 499 AA+ 1.430 1.430: 750,000. 750,600. 750,000. - - 166764AE0 Chevron Corp CASTLE 4/192016 6124/2018 508 AA Aa2 1.718 1 191 2,006,000 2 006,800 2,014,484 924/2018 166764AE0 - Chevron Corp CASTLE 10/11/2016 6/2412018. 508AA- Aa2 1718- 1259_ 100.000 1003,400 1006,247 - - 939307HF4 -Hillsboro SO Pension Bonds PJ - 3/30/2015 6/30/2018 514 Aa3 1.732 1.650 985,000. 989 955, 986,101. - 938429M46 Washmgton County SD Municipal PJ 9/6/2016 6/30/2018 514 Aa3 1.585 0.999 250,000 251,003, 252,043. - - 3135GOL43 Federal National Mtg Assn CASTLE 12/13/2016 7/13/2018. 527. AA+ Aaa 0.850 1.221 1000,000 995,910 1,000,000 4/13/2017 88059EMT8 Tennessee Valley Authority DA DAV 2/22/2016 7/192018 _ 529 1.021 1.065 500,000 490 090_ 492,497 3133EGNU5 Federal Farm Credit Bank CASTLE 8/1/2016 7/27/2018 541 AA+ Aaa 0.960 0.960 1,000,000 994,700 1,000,000 7/27/2017 3134G9Q67 Federal Home Loan Mtg Corp CASTLE 7/27/2016 7/27/2018: 541 AA+ Aaa 1,050 1.050 3,000,000 2,995,110 3,000,000 4/27/2017 4351 KMO Los Angeles Calif Go Ref Bits PJ 12/21/2016 9/1/2018 577 AA2 1.210 1.2G9. 1 000 000. 997,940 1.000.000. 34GAKF0 Federal Home Loan Mtg Corp CASTLE 10/18/2016 9/12/2018. 588 AA- .Aaa 1.110 1 110 3,000,000. 2,995,920 3,000,000 3/12/2017 34G8UN7 Federal Home Loan Mt Co CASTLE 3/30/2016 9/28/2018 604 AA+ _ . Aaa ._ _ 1.200 _ _ 1.200 2000 000 , 7 992,400 3/28/2017 2000,000_ 34G9YA9 Federal Home Loan Mtg Corp CASTLE 6/28/2016 9/28/2018 604 AA+ Aaa 1.010 1.000. 2 520,000 2,502,688 2,520,000 3/28/2017 34GAND3 Federal Home Loan Mtg Corp .CASTLE 9/28/2016 9/28/2018 604 AA, Aaa 1050 1.050 4,000,000 3976,640 4,000,000 3/28/2017 33EFJP3 Federal Farm Credit Bank CASTLE 11/4/2016 10/192018 621 AA+ .Aaa 1.100 1.100 5000,000. 4,98219.00. 5,000,000, - 236TAY1 - Toyota MG Cred - Corp N -- CASTLE 1/92016 10/24/2018 630 AA Aa3 2.000- 1.770 784,000 788,955 787,025 _ - - 2828WD8 U.S. Treasury .CASTLE 12/1/2015 10/31/2018 637 AAA Aaa 1.250 1.223 1,000,000 1,001,720. 1,000,467 2828T83 _ U.S. TreasuryCASTLE 1.2/14/2016 10/31/2018, 637 AAA ..Aaa 0750 1755. 3,000,000 2979390, 2979,107. - 159HHFO -US Bancorp - CASTLE 12/1/2016 11/192018 652 Al _ 1.396 1.206, 2,000,000_ 2,006,940 2,007,347 10/192018 34GAVU51 Federal Home Loan Mtg Corp ,CASTLE 12/28/2016 11/16/2018 135YAAI 0-13Z6' 0 672 00, 4.6X.666 3,996,320' 3,997,303 916/2017 7642KX2 _ OR - DA DAV 9/21/2016. 12/1/2018: 668 AA- 3.000 1:901- 605,000: 621,117 626,881 - - 771EAN1 _Hermiston _ _ FICO Strip - CASTLE 11/3/2016 12/27/2018 694 0.984 1.025 1000000- 972,220 981,030, 2828A75 U.S. Treasury 6/6/2015 12/31/2018 698 Aaa 7500- 1324- 1000000- 1005630, 1,003,267 3058FC2 International Bonds forReconsCASTLE ,CASTLE 12/192016 4/26/2019 -AAA 814 AAA Aaa 1.250 7 500 2,000,000_ 1 984,0 20 _ 1,992.473. 4/26/2017 3351 FJ7 Deschutes Coun Ore Sch Dist ty_ - PJ 8/16/2016 6/192019 864 AA1 1360 1360 245000 242,232 245000 37EAB1 Federal Home Loan Mt CorpCASTLE 7/20/2016 7/19/2019 898 AA+ Aaa 0.875, 0,957 1,000,000 986,800 998,008, 3500133 : Federal National Mtg Assn. CASTLE 8/18/2016 8/2/2019 912 AA+ Aaa _0.875 1.000: 1,000,0001 986,660. 996,918 106HCW7 _ Bank of New York Mellon Corp_ :CASTLE 11/3/2016 9/11/2019 952A At 2.300 1532 1675000; 1692001, 1707,623. 8/11/2019 3586RC5 Federal National Mtgssn A 12/4/2015 10/9/2019 980 AAS 1.891 2.031 1,400,000, 1331,134 7,327,933 358614C5 : Federal National Mtg Assn _CASTLE: CASTLE 3/17/2016- - 10/912019- _ 980, AA - _1.665, 1774_ 600,000. 570486. 572,806 - 3586RC5 ; Federal National Mtg Assn CASTLE 8/8/2016 10/9/2019 980 AA 1.252 1.318. ._ 400,000' -, 380,324-- 386,366_ -- -- 35GOR39 --- - - ----- _ sn ,Federal National Mt Assn --- - -CASTLE --- 11/10/2016 - 72 _ 1W24/2079 -- 995 AA - Aaa .- ---_ 1000 1173,,.. 2000000: 1,973,600'.. 1,990,761 - - _9_ _.mn �... _— inrvvnlo' _---. iM9leee ._.__ eaa .. ---- tion 1nnA'. -.,-.. 9nnnn: —_. 9fHld nAn -- 9n9a 5'19 8AY0 Boards Assoc_ 244DV7 Kern Community College ICASTLE 11/1920161 11/1/202 :Local Govt Investment Pool _ - Bank of the Cascades _ �._... _. .. _.._.. Aaa 1.850. 1.298; 1000,000, 999,220 _ 1,016,3131 1/12/202 'Aa2 5.373 2.050' 875,000 968,039. - 969,1881 5.373 Aa2 5 . . _. 1,5MOf 500.000 ..1.. ':. , 553.165 562.670' - - 1369 AA- 2. 1. 1. Memorandum Date: February 14, 2017 To: Board of County Commissioners Tom Anderson, County Administratpr From: Wayne Lowry, Finance Director \'�� Y rY RE: Monthly Financial Reports Attached please find January 2017 financial reports for the following funds: General (001), Community Justice— Juvenile (230), Sheriffs (255, 701, 702), Health Services (274), Community Development (295), Road (325), Community Justice — Adult (355), Solid Waste (610), Insurance Fund (670), 9-1-1 (705), Health Benefits Trust (675), Fair & Expo Center (618), and Justice Court (123), Transient Room Tax (160, 170). The projected information has been reviewed and updated, where appropriate, by the respective departments. Cc: All Department Heads GENERALFUND Statement of Financial Operating Data I cal w vw« vwq 4, 2016 through January 31, 2017 (58.3% of the a) Current year taxes received beginning in October b) Includes annual PILT Grant - $500,000. Close out of Fund 129 not likely to occur in FY 2017 - $53,122 c) Includes A & T Grant. Received quarterly - YTD includes 1 st, 2nd, and 3rd quarters d) Personnel expenditures projected to be less than budgeted Page 1 FY 2016 year) FY 2017 % of I Actual Actual Budget Budget Projected Variance Revenues Property Taxes - Current 24,561,964 23,721,913 92% a) 25,749,791 25,749,791 - Property Taxes - Prior 516,994 280,779 56% 500,000 400,000 (100,000) Other General Revenues 2,412,614 1,693,050 69% b) 2,450,622 2,429,700 (20,922) Assessor 875,075 686,790 81% c) 849,349 849,349 - County Clerk 1,721,618 1,100,848 61% 1,810,837 2,010,837 200,000 BOPTA 12,413 10,043 81% c) 12,350 12,350 - District Attorney 194,675 104,753 56% 188,400 188,400 - Tax Office 212,618 153,174 75% c) 204,730 204,730 - Veterans 98,161 49,081 50% 97,400 97,400 - Property Management 75,000 8,750 9% 94,500 94,500 - Total Revenues 30,681,131 27,809,180 87% 31,957,979 32,037,057 79,078 Expenditures Assessor 3,857,613 2,307,081 55% d) 4,187,123 4,127,123 60,000 County Clerk 1,447,322 891,170 44% 2,043,672 2,043,672 - BOPTA 61,911 39,232 57% 68,890 68,890 - District Attorney 5,830,655 3,552,423 55% d) 6,495,527 6,375,527 120,000 Tax Office 751,319 487,276 60% 812,314 812,314 - Veterans 333,745 236,342 56% 422,673 422,673 - Property Management 288,776 150,214 57% d) 261,671 243,671 18,000 Non -Departmental 1,161,328 559,917 44% 1,273,153 1,273,153 - Total Expenditures 13,732,670 8,223,655 53% 15,565,023 15,367,023 198,000 Transfers Out 15,520,033 11,045,342 62% 17,865,428 17,865,428 - Total Exp & Transfers 29,252,703 19,268,997 58% 33,430,451 33,232,451 198,000 Change in Fund Balance 1,428,428 8,540,183 (1,472,472) (1,195,394) 277,078 Beginning Fund Balance 9,788,945 11,217,374 108% 10,411,770 11,217,374 805,604 Ending Fund Balance $ 11,217,374 $19,757,557 $ 8,939,298 $ 10,021,980 $1,082,682 a) Current year taxes received beginning in October b) Includes annual PILT Grant - $500,000. Close out of Fund 129 not likely to occur in FY 2017 - $53,122 c) Includes A & T Grant. 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(D L rn O w N O WL U (D o F -- COMMUNITY DEVELOPMENT Statement of Financial Operating Data FY 2017 EBudget Pro'ected Variance Revenues Year to Date July 1, 2016 through January 31, 2017 FY 2016 (58.3% of the year) 86,401 53,432 % of Actual Actual Bud et FY 2017 EBudget Pro'ected Variance Revenues Admin -Operations 86,401 53,432 66% > 81,551 104,266 22,715 Admin -GIS 877 55 6% 1,000 150 (850) Admin -Code Enforcement 349,648 240,186 55% 436,000 436,000 - Building Safety 2,435,823 1,539,203 59% 2,600,000 2,842,238 242,238 Electrical 572,160 421,896 68% 622,500 683,710 61,210 Contract Services 536,646 - 0% a) 502,500 - (502,500) Env Health -On Site Prog 671,414 338,078 56% ` 598,750 632,250 33,500 Planning -Current 1,325,662 837,230 62% 1,343,350 1,410,150 66,800 Planning -Long Range 686,012 344,883 53% 656,500 632,211 (24,289) Total Revenues 6,664,642 3,774,963 55% 6,842,151 6,740,975 (101,176) Expenditures Admin -Operations 1,621,971 1,023,971 56% 1,818,730 1,794,559 24,171 Admin -GIS 134,450 76,533 53% 143,702 143,702 - Admin -Code Enforcement 306,588 210,662 49% 427,837 387,860 39,977 Building Safety 836,425 720,008 50% 1,453,625 1,364,004 89,621 Electrical 295,001 180,563 58% 313,684 350,348 (36,664) Contract Services 328,534 - N/A a) - - - Env Health -On Site Pgm 346,978 214,912 48% 444,755 401,783 42,972 Planning -Current 998,174 638,864 51% 1,256,203 1,199,106 57,097 Planning -Long Range 506,993 231,308 51% 452,653 408,122 44,531 Transfers Out (D/S Fund) 163,940 - N/A - - - Total Expenditures 5,539,054 3,296,820 52% 6,311,189 6,049,484 261,705 Revenues less Expenditures 1,125,588 478,142 530,962 691,491 160,529 Transfers In/Out In: General Fund - UR Planning 90,t22 Out: CDD Reserve Funds (1,037,90,800 Net Transfers In/Out 946,90,800 Change in Fund Balance 178,12,658) Beginning Fund Balance 2,151,30,492 Ending Fund Balance $ 2,330,17,835 N/A - - - 50% (1,381,600) (1,381,600) - 50% (1,381,600) (1,381,600) - (850,638) (690,109) 160,529 148% 1,578,206 2,330,492 752,286 $ 727,568 $ 1,640,383 $ 912,815 a) City of Redmond contract cancelled. Services for City of Sisters are reported in the County's Building Safety and Electrical Divisions Page 7 Revenues DOC Grant in Aid SB 1145 CJC Justice Reinvestment DOC Measure 57 Electronic Monitoring Fee Probation Superv. Fees DOC -Family Sentence Alt Interfund - Sheriff Gen Fund/Crime Prevention DOJ/Arrest Grant Alternate Incarceration State Subsidy Interest on Investments Probation Work Crew Fees State Miscellaneous Miscellaneous Total Revenues Expenditures Personnel Services Materials and Services Transfer to Veh Maint Capital Outlay Total Expenditures Revenues less Expenditures Transfers In -General Fund Change in Fund Balance Beginning Fund Balance Ending Fund Balance ADULT PAROLE & PROBATION Statement of Financial Operating Data 3,650,200 1 2,737,626 845,836 Year to Date July 1, 234,316 2016 through 175,399 January 31, 2017 FY 2016 (58.3% of the year) 110,797 110,797 % of Actual Actual Budget 3,650,200 1 2,737,626 845,836 845,836 234,316 240,315 175,399 74,384 216,170 115,330 110,797 110,797 50,000 29,169 50,000 12,500 46,736 23,368 19,492 14,633 16,317 12,275 15,022 16,789 9,531 4,051 11,623 - 842 600 5,452,282 4,237,673 3,770,605 2,416,622 1,489,673 870,308 41,472 11,000 5,301,750 3,297,930 150,532 939,743 451,189 263,193 601,721 1,202,936 863,649 1,465,370 $ 1.465.370 $ 2,668,305 75% a) 3,650,168 3,650,168 - 100% b) 845,836 845,836 - 103% c) 234,316 240,315 5,999 37% d) 200,000 175,000 (25,000) 55% 210,000 210,000 - 100% b) 110,796 110,796 - 58% 50,000 50,000 - 25% e) 50,000 50,000 - 50% e) 46,736 46,736 - 73% 0 20,035 22,000 1,965 79% f) 15,610 25,000 9,390 240% g) 7,000 20,000 13,000 68% g) 6,000 7,000 1,000 0% 4,300 4,300 - 120% 500 600 100 78% 5,451,297 5,457,751 6,454 55% h) 4,407,793 4,275,000 132,793 51% h) 1,721,927 1,600,000 121,927 50% 22,000 22,000 - 0% 10,000 10,000 - 54% 6,161,720 5,907,000 254,720 (710,423) (449,249) 261,174 58% 451,189 451,189 - (259,234) 1,940 261,174 126% 1,162,000 1,465,370 303,370 $ 902,766 $ 1,467,310 $ 564,544 a) Quarterly payments based on biennial allocation b) Annual payment based on biennial allocation c) Received a small grant in addition to biennial allocation d) Decreased projection due to less fee revenue than budgeted e) Quarterly reimbursement. Second quarter reimbursement request submitted f) Reimbursed based on actual offender expenses. Increased projection due to YTD revenue received g) Increased projection due to YTD revenue received h) Decreased projection due to YTD Personnel and Materials & Services expenses Page 9 RISK MANAGEMENT Statement of Financial Operating Data * Ending Fund Balance includes $2,900,000 restricted for Workers' Comp Loss Reserve Page 11 FY 2016 . - - ..-- --., ., 2016 through January 31, 2017 (58.3% of the year) FY 2017 % of Actual Actual Budget Budget Projected Variance Revenues Inter -fund Charges: General Liability 859,198 543,291 58% 931,319 931,319 - Property Damage 394,092 226,982 58% 389,101 389,101 - Vehicle 179,850 115,031 58% 197,155 197,155 - Workers' Compensation 1,140,241 709,891 58% 1,216,966 1,216,966 - Unemployment 335,660 159,929 58% 273,824 273,824 - Claims Reimb-Gen Liab/Property 71,559 18,382 92% 20,000 20,000 - Process Fee-Events/Parades 1,595 585 33% 1,800 1,800 - Miscellaneous 0 30 29% 105 105 - Skid Car Training 30,240 22,415 70% 32,000 32,000 - Transfer In -Fund 340 95,000 - N/A - - - Interest on Investments 39,075 32,077 80% 40,000 50,000 10,000 TOTAL REVENUES 3,146,510 1,828,613 59% 3,102,270 3,112,270 10,000 Direct Insurance Costs: GENERAL LIABILITY Settlement / Benefit 205,873 707,437 Defense 36,380 20,417 Professional Service 6,304 6,250 Insurance 198,516 335,583 Loss Prevention 5,049 - Miscellaneous 98 171 Repair / Replacement 29,876 18,435 Total General Liability 482,096 1,088,293 140% 780,000 1,300,000 (520,000) PROPERTY DAMAGE Settlement / Benefit 48,500 - Insurance 166,978 - Repair/Replacement 23,145 31,646 Total Property Damage 190,123 31,646 15% 215,000 250,000 (35,000) VEHICLE Professional Service - 781 Insurance - 5,101 Loss Prevention 21,097 16,985 Miscellaneous 6,985 Repair / Replacement 141,853 61,814 Total Vehicle 162,949 91,665 92% 100,000 130,000 (30,000) WORKERS' COMPENSATION Settlement / Benefit 381,919 247,016 Professional Service 7,450 6,250 Insurance 139,185 138,854 Loss Prevention 45,289 35,317 Miscellaneous 41,895 28,401 Total Workers' Compensation 615,738 455,839 51% 900,000 800,000 100,000 UNEMPLOYMENT - Settlement/Benefits 81,487 12,013 8% 150,000 120,000 30,000 Total Direct Insurance Costs 1,580,894 1,679,456 78% 2,145,000 2,600,000 (455,000) Insurance Administration: Personnel Services 308,591 183,265 54% 337,106 330,106 7,000 Materials & Srvc, Capital Out. & Tranfs. 198,474 77,610 36% 212,799 212,799 - Total Expenditures 2,087,958 1,940,331 72% 2,694,905 3,142,905 (448,000) Change in Fund Balance 1,058,552 (111,718) 407,365 (30,635) (438,000) Beginning Fund Balance 3,869,719 4,928,271 123% 4,000,000 4,928,271 928,271 Ending Fund Balance $4,928,271 $ 4,816,553 * $ 4,407,365 $ 4,897,636 $ 490,271 * Ending Fund Balance includes $2,900,000 restricted for Workers' Comp Loss Reserve Page 11 Health Benefits Fund Statement of Financial Operating Data FY 2016 FY 2017 July 1, 2016 Actual through January % of Approved FY 2017 $Variance 31, 2017 (58% of Budget Budget Projection Fiscal Year) Revenues: a) Internal Premium Charges $ 15,745,144 Part -Time Employee Premium 8,000 Employee Monthly Co -Pay 900,225 COI C 2,103,195 Retiree / COBRA Co -Pay 1,147,682 Prescription Rebates 66,573 Claims Reimbursements & Misc 314,287 Interest 119,284 Total Revenues 20,404,390 Expenditures: 481,500 Materials & Services 1,208,893 Admin & Wellness 26% Claims Paid -Medical 12,745,706 Claims Paid -Prescription 914,949 Claims Paid-Dental/Vision 1,927,875 Stop Loss Insurance Premium 358,991 State Assessments 119,231 Administration Fee (EMBS) 487,091 Preferred Provider Fee 155,634 Other - Administration 201,166 Other - Wellness 152,033 Admin & Wellness 17,062,675 Deschutes On-site Clinic - Contracted Services 905,222 Medical Supplies 68,477 Other 31,690 Total DOC 1,005,389 Deschutes On-site Pharmacy Contracted Services 350,144 Prescriptions 1,670,080 Other 21,002 Total Pharmacy 2,041,226 Total Expenditures 20,109,291 Change in Fund Balance 295,100 Beginning Fund Balance 14,207,523 Ending Fund Balance $ 14,502,622 $ 9,880,995 1,777 521,505 1,272,018 700,175 33,885 82,361 91,800 12,584,516 7,676,238 555,422 1,167,426 244,048 306,346 63,538 138,834 115,169 10,267,020 485,824 37,045 24,631 547,500 193,173 864,358 19,638 1,077,170 11,891,690 692,827 14,502,622 % of Exp covered by Revenues 1 101.0. 105.8% 59% a) 16,670,000 16,938,849 268,849 N/A 912,987 - 3,046 3,046 56% a) 928,800 894,009 (34,791) 62% a) 2,050,000 2,180,602 130,602 58% 481,500 1,208,893 1,208,893 - 26% 171,800 130,000 130,000 - 55% - 150,000 150,000 - 80% a) 115,000 157,372 42,372 59% 905,000 21,252,693 21,662,770 410,077 57% b) 13,463,599 12,872,182 591,417 57% b) 977,251 912,987 64,263 57% b) 2,059,150 2,142,096 (82,946) 58% 420,000 420,000 - 0% 225,000 225,000 - 64% 481,500 481,500 - 37% 171,800 171,800 - 74% 186,574 186,574 - 74% 156,350 156,350 - 57% 18,141,224 17,568,490 572,734 54% 905,000 905,000 - 44% 85,000 85,000 - 52% 47,525 47,525 - 53% 1,037,525 1,037,525 - 57% 339,200 339,200 - 52% c) 1,650,000 1,728,716 (78,716) 65% 30,374 30,374 - 53% 2,019,574 2,098,290 (78,716) 56% 21,198,323 20,704,305 494,018 54,370 958,465 904,095 101% 14,327,000 14,502,622 175,622 $ 14,381,370 $ 15,461,087 $ 1,079,717 100.3% 104.6% a) Year to date annualized b) Thirty-one weeks of actual plus prior twenty-two weeks with 6.5% increase c) Year to date annualized Page 13 r O N .> M 7 N ¢ O c oU rn� W> _ 0) 0 C a m `O 0 N - LL O O O N LL - a a� rn M a N •- 0 �Y 0 O 0 LC) h I- It O 0 O M f0 w N (0 U) M LO N lit M O O O 1` LO M 00 Q d; 0 (0 0 0 — N M r r 00 00 ' ti IQ ti 00 00 t 0 to 00 r 1` c1' to to N O U) to to M NMN MSM 00 0 °� r h• ti a LL �' � r °tS m c $ 4) c O cn O in % N L f0 4) > rn W ca LL > O c N> O LL N c O 0) d a C N 0) (0 d to N N +� N c cn v- o N a U �. 0 � G9 0) to N CO CO CO O O o M Cl) O LO to O h 1- IT to 0 00 M cn t0 M N N O r1' et M N t0 O O t0 M M O (C O 0c) ' •- ' r N N at :3 (D 'IP N tf) M I- N V M N N O O to c M N — N Q- N =() 0 X-0-0 p V M I- 0 (D 0 H w F- _ 49. 00 to 0 r r LO 0 N o 00 00 t0 O 0 t0 00 0) 0 v- 0 0 CO N 1` 0 � 0 1- 0 LO to O 00 M O d r r- I, r cli CO N N It N M r N r r N0 O CD N�- U N N r r N N O O t[) LO to 0 O M o 00 00 M M O to O O0 0 0 r- 14- N M t0 N .- r O er M V M VP- r .- N .- u7 1 0 ' t0 ' t0 -- r M O ELOO rt N N S to to M N N O r 1� d N N N r r > O Z 4a 00 tf) N O r- t0 d• (0 N o a) 0) O 0 w to to t- 00 — O 00 M Il- I,- O0 O CF !t O Il- ti I- 4) (7) LO O LO CA r-00 r CO 00 ' ' 00 N — M to N (6 0ON� � r O C M �O U C-4 O to t0 M O to 0 N O O to 8-0 00 00 O 00 00 49 M O I'- N � 00 t4 N 00 M M O I- ti N W) ti M t() to T- ct N N OD ti ' ' 1Z. 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J `s �i c U c 0 U ,,,,, L c 0 ` C) a rn d w 0) a� _ ++ O O c v°, a`) K W m v a) CL W-0 c O O =() 0 X-0-0 p V I- 0 (D 0 H w F- _ a� rn M a Deschutes County Room Taxes (Funds 160 and 170) Budget and Actual - FY 2017 YTD 01-31-2017 Fund 160 Fund 170 Combined of Budget Actual Budget Actual Budget Actual BudgE REVENUES Room Taxes $ 5,425,000 $ 4,324,938 $ 775,000 $ 617,848 $ 6,200,000 $ 4,942,787 79.7% Interest 3,000 6,167 - 3,493 3,000 9,661 322.0% Total Revenues 5,428,000 4,331,106 775,000 621,341 6,203,000 4,952,447 79.8% EXPENDITURES Administrative Auditing Services 11,000 5,688 1,500 813 12,500 6,500 Interfund Contract 68,951 40,222 11,324 6,608 80,275 46,830 ISF 37,291 21,756 11,932 6,965 49,223 28,721 Public Notices 2,650 858 400 123 3,050 980 Printing 1,800 - 350 - 2,150 - Office Supplies 900 - 125 - 1,025 Postage 2,625 - 400 - 3,025 - Total Administrative 125,217 68,523 26,031 14,508 151,248 83,031 Current Distributions LED #2 3,151,787 1,838,543 - - 3,151,787 1,838,543 Sunriver Chamber (1) 34,500 44,500 - - 34,500 44,500 Sunriver Chamber (2) 10,000 - - 10,000 - Sunriver Service Dist (3) 200,000 - - 200,000 - COVA - 6% 868,696 626,930 - - 868,696 626,930 COVA - 1% 758,007 554,223 758,007 554,223 RV Park - - 40,000 28,404 40,000 28,404 Annual Fair - - 61,000 66,816 61,000 66,816 ME - 6% 25,744 15,015 - - 25,744 15,015 ME Reserve Fund 224,703 112,352 224,703 112,352 ME - 1% - - 668,266 155,259 668,266 155,259 Total Distributions 5,048,734 3,079,211 993,969 362,830 6,042,703 3,442,040 Total Expenditures 5,173,951 3,147,734 1,020,000 377,338 6,193,951 3,525,071 Balance 254,049 1,183,372 (245,000) 244,004 9,049 1,427,376 Transfer to Gen Cap Reserve 489,049 489,049 - - 489,049 489,049 Change in Balance (235,000) 694,323 (245,000) 244,004 9,049 938,327 Beginning Balance 235,000 313,406 245,000 405,292 480,000 718,698 Ending Balance $ - $ 1,007,729 $ $ 649,295 $ 489,049 $ 1,657,024 1) $30,000 base plus 15% increase to match COVA's increase 2) $10,000 To Sunriver Chamber for consultant 3) $200,000 to Sunriver Service District for Training Facility JRF2/13/2017 Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of February 27, 2017 DATE: February 23, 2017 FROM: John Laherty, Legal, TITLE OF AGENDA ITEM: Consideration of Adoption of Ordinance 2017-003, Amending Section 1.17.110 of the Deschutes County Code in Order to Clarify the Code's Provisions Relating to Liens on Real Property for Collection of Civil Penalties in Code Enforcement Matters. PUBLIC HEARING ON THIS DATE?: No ATTENDANCE: Legal Counsel, John Laherty, Assistant Legal Counsel SUMMARY: Currently, Deschutes County Code section 1.17.110 provides that (a) a civil penalty imposed by a hearings officer in a code enforcment matter automatically creates a lien on the real property that is the subject of the code violation, and (b) the lien cannot be recorded for 60 days after it attaches. Amending this section to (1) clarify that the lien attaches only to real property owned by the violator, and (2) providing that the County may record the lien immediately after it attaches, will better provide property owners an opportunity to participate in the proceedings before their property is encumbered by a County lien, and will allow the County to perfect its lien rights without delay. RECOMMENDATION & ACTION REQUESTED: Approval DESCHUTES COUNTY LEGAL COUNSEL JOHN LAHERTY Assistant Legal Counsel 541-330-4645 MEMORANDUM TO: Board of County Commissioners Date: February 23, 2017 RE: Proposed text amendment to DCC 1. 17.110 Deschutes County Code 1. 17.110 currently reads as follows: 1.17.110. Collection of civil penalties. A. Unless otherwise ordered by the hearings officer, civil penalties are due immediately. B. Unpaid civil penalties accrue interest at a rate of 9% per annum. C. The county has a lien on the real property where the violation occurred and on any real property in Deschutes County owned by the violator for the amount of a civil penalty plus accrued interest. D. The county may record the hearings officer decision in the county lien records at anytime after 60 days from the date the decision was issued. E. The lien referred to in subsection (C) of this section attaches when the decision is mailed or personally delivered to the violator, whichever occurs first. 1. An order granting a violator time within which to pay a civil penalty does not affect the county's lien. 2. In all cases, the lien is for the full civil penalty together with accrued interest regardless of when payment is due. Ord 2011-023 §2, 2011) The Legal Department proposes that Deschutes County Code Section 1. 17.110 be amended in the following three regards: (1) Eliminate automatic lien upon subject property. Currently, when a hearings officer imposes a civil penalty upon a code violator in an administrative code enforcement proceeding, the penalty automatically becomes a lien upon the property where the violation occurred, in addition to any property owned by the violator in Deschutes County. Insofar as the violator does not always have an interest in the property where the violation occurred — for instance, if the violator is a contractor performing work on the property -- this Code provision can result in a property becoming encumbered by a County lien without the knowledge of the property owner, without the property owner being made a party to the code enforcement proceeding, and without the hearing officer imposing any civil penalty upon the property owner. The Legal Department recommends that DCC 1. 17.110 be amended to only grant the County a lien on "any real property in Deschutes County owned by the violator." Such amendment will ensure that a property's owner is made a party to a code enforcement proceeding before his or her property is encumbered by a lien, and that the County only encumbers real property when money is owed to the County by the property's owner. (2) Allow County to Record Notice of Lien Immediately Upon Issuance of HO's Decision. Currently, County Code provides that the lien for a civil penalty automatically attaches to the property when the hearings officer's decision is mailed or personally served on the violator; however, the County cannot record the lien until 60 days after the hearing officer's decision was issued. Insofar as recording a lien is an important means of providing legal notice to the world of the County's lien rights, and obtaining priority over other encumbrances that may be asserted against the property, it is in the County's interest that its lien be recorded as soon as reasonably possible — not 60 days after the lien attaches. The Legal Department recommends that DCC 1. 17.110 be amended to allow the County to record a notice of lien against a violator's property in Deschutes County immediately upon the issuance of the hearing officer's decision. (3) Finally, the Legal Department recommends that the sequential lettering and numbering of Section 1.17.110 be amended, so as to redesignate current subsections (E)(1) and (E)(2) as subsections E and F. The proposed amended DCC 1. 17.110 would read as follows (strike -through indicates deleted text, underlining indicates added text): Deschutes County Legal Counsel — Memorandum — 2/23/17 EXHIBIT "A" 1.17.110. Collection of civil penalties. A. Unless otherwise ordered by the hearings officer, civil penalties are due immediately. B. Unpaid civil penalties accrue interest at a rate of 9% per annum. C. The county has alien on any real property in Deschutes County owned by the violator, for the amount of a- the civil penalty plus accrued interest. D. The County may erfect its lien rights by recording a notice of lien the hearings effiGer's dec� in the county lien records at any time after E. The d to An esttFon ax+ashed-whetn the hearing officer's decision is issued. . E. 4—An order granting a violator time within which to pay a civil penalty does not affect the county's lien. F. 2- In all cases, the lien shall be for the full amount of the civil penalty imposed, together with accrued interest regardless of when payment is due. (Ord. 2017- ; Ord 2011-023 §2, 2011) Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of February 27, 2017 DATE: February 24, 2017 FROM: Whitney Hale, Administrative Services, 541-330-4640 TITLE OF AGENDA ITEM: Goals and Objectives Discussion PUBLIC HEARING ON THIS DATE?: No ATTENDANCE: Judith Ure, Whitney Hale SUMMARY: Discussion of FY 2018 Goals and Objectives Deschutes County FY 2018 Draft Goals and Objectives Mission Statement: Working for and with our citizens and partners to support strong, safe and healthy communities. Safe Communities: Protect the community through planning, preparedness, and delivery of coordinated services. • Provide safe and secure communities through coordinated public safety services. • Reduce crime and recidivism through prevention, intervention, supervision and enforcement. • Collaborate with partners to prepare for and respond to emergencies and disasters. Healthy People: Enhance and protect the health and well-being of communities and the residents they serve. • Support and advance the health and safety of Deschutes County's diverse populations. • Promote social well-being through behavioral health and community support programs • Help to sustain air, land, and water resources in balance with other community needs. Economic Vitality: Promote policies and actions that sustain and stimulate economic vitality. • Support affordable housing options through availability of lands and appropriate fiscal regulation. • Administer land use programs that promote flexibility, livability, and sustainability. • Maintain a safe, multi -modal, sustainable transportation system. • Partner with organizations and manage County assets to attract business development, tourism, and recreation. Service Delivery: Provide solution -oriented service that is cost-effective and efficient. • Ensure quality service delivery through the use of innovative technology and systems. • Support and promote Deschutes County Customer Service "Every Time" standards. • Continue to promote community participation and engagement with County government. • Preserve and enhance capital assets and strengthen fiscal security. • Provide collaborative internal support for County operations.