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2017-162-Minutes for Meeting March 08,2017 Recorded 4/17/2017Recorded In Deschutes County CJ2017-162 Nancy Blankenship, County Clerk Commissioners'Journal 04/17/2017 9:25:55 AM For Recording Stamp Only Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97703-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS Allen Conference Room Monday, March 8, 2017 Present were Commissioners Tammy Baney, Anthony DeBone and Phil Henderson. Also present were Tom Anderson, County Administrator, Erik Kropp, Deputy County Administrator, David Doyle, County Counsel, and Sharon Ross, Executive Secretary. Attending for a portion of the meeting were Whitney Hale, Public Information Officer, and two representatives of the media. CALL TO ORDER: Chair Baney opened the meeting at 1:30 p.m. ACTION ITEMS 1 Discussion of Potential Flag Disposal Program: Whitney Hale, Public Information Officer reported on a flag disposal program presented by the National Association of Oregon Counties, National Flag Foundation, and the National Sheriff's Association. A pilot program was started last year with 25 counties participating. Disposal boxes are placed throughout the county to allow residents a place to dispose of their tattered or torn flags. The Deschutes County Sheriff's Office color guard has agreed to handle the flags for proper disposal. Flag Day is in the month of June and there will be information sent out for the community regarding the free program. The Board expressed support for the program. Minutes of Board of Commissioners' Work Session March 8, 2017 Page 1 of 4 2 Housing Works Annual Presentation: The Housing Works annual presentation to the Board was given by Tom Kemper, Executive Director; Michael Hinton, Housing Works Board Chair; and Laura Craska Cooper, Housing Works Board Vice -Chair. Housing Works was established 40 years ago and the presentation reviewed properties, population growth and Deschutes County demographics including household income and earnings county -wide and separately within city limits of Bend, Redmond, Sisters, and La Pine. Rent relative to income proves a burden to households in Deschutes County. The Housing Works current projects include the construction of 53 townhomes in Bend with an expected completion in the summer of 2017 and a senior apartment complex is under construction in Redmond including 48 apartments and includes Mosaic Medical Clinic space on the ground floor. Discussion held on affordable housing, workforce housing, remodeling projects, and home ownership programs. 3 Introduction from the Public Health Advisory Board. Ann Powell, Charles Frazier, Kate Wells, Tom Kuhn and Rebeckah Berry of the Public Health Advisory Board (PHAB) were present for introductions and to identify how PHAB can be of service to the Board. Discussion held on best methods of providing updates and recommendations on priority and emergency health issues. The Board appreciates information especially during legislation. Items the PHAB would like to communicate and bring forward could be channeled through the Health Services Director. With issues of concern, the Board would suggest including facts regarding the impact on our community. Communications through the Board ensures one voice and support for the County. County Administrator Anderson noted PHAB communications could also be relayed as an item in his weekly updates to the Board. Public Health Care Awards are presented annually and the next meeting of PHAB is March 22nd. The Board suggested future awards could be presented at a business meeting. The PHAB encouraged Board attendance at their meetings. County Administrator Anderson noted PHAB communications could also be relayed as an item in his weekly updates to the Board. Discussion held on current community health issues including marijuana and opioid use. Another item of concern to our community is air quality and prescribed burns. Minutes of Board of Commissioners' Work Session March 8, 2017 Page 2 of 4 Commissioner DeBone noted we need to be an advocate as we are managing fuels in our forest. Another item of education would be getting people talking about transportation why is it good for our community and public health. The PHAB would like to revise their bylaws and presented a draft copy to the Board. The Board requested a clean copy for review to be an item of consideration at a future business meeting. OTHER ITEMS • Commissioner Henderson asked to review housing issues in the county. Discussion held on the affordable housing crisis. Commissioner Baney noted the pros and cons of affordable housing and the need for more options for first time home buyers. At this time, Commissioner Henderson excused himself for a committed scheduled meeting. • County Administrator Anderson reported on a possible option for the District Attorney's Office regarding prosecutions in municipal court as an effort to alleviate the amount of cases in the district attorney's office. The request will be made to the Bend City Council. County Counsel Doyle mentioned the option has been presented the courts as well. • Commissioner DeBone expressed interest in attending the Chinook Institute for Civic Leadership seminar scheduled for May 7 —12 that will be held in Turner, Oregon. Support for his attendance was given. At 3:58 pm, the Board went into Executive Session under ORS 192.660 (2) (h) and ORS 192.660 (2) (d). The Board came out of Executive Session at 4:05 p.m. ADJOURN: Being no further discussion, the meeting adjourned at 4:05 p.m. Minutes of Board of Commissioners' Work Session March 8, 2017 Page 3 of 4 DATED this Day of 2017 for the Deschutes County Board of Commissioners. ATTEST: Recording Sec etary Tammy Baney, Chai( Anthony DeBone, Vice Chair qvk , —t l t,\", Philip G. Hend rson, Commissioner Minutes of Board of Commissioners' Work Session March 8, 2017 Page 4 of 4 Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/ WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 PM, WEDNESDAY, MARCH 8, 2017 Allen Conference Room - Deschutes Services Building, 2ND Floor —1300 NW Wall Street — Bend Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be addressed at the meeting. This notice does not limit the ability of the Board to address additional subjects. Meetings are subject to cancellation without notice. This meeting is open to the public and interested citizens are invited to attend. Work Sessions allow the Board to discuss items in a less formal setting. Citizen comment is not allowed, although it may be permitted at the Board's discretion. If allowed, citizen comments regarding matters that are or have been the subject of a public hearing process will NOT be included in the official record of that hearing. Work Sessions are not normally video or audio recorded, but written minutes are taken for the record. CALL TO ORDER ACTION ITEMS Housing Works Presentation - Tom Kemper, Executive Director; Michael Hinton, Housing Works Board Chair; and Laura Craska Cooper, Housing Works Board Vice Chair 2. Introduction from the Public Health Advisory Board - George Conway, Health Services Director 3. Discussion of Potential Flag Disposal Program - Whitney Hale, Public Information Officer OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories. Board of Commissioners Work Session Agenda Wednesday, March 8, 2017 Page 1 of 2 Executive sessions are closed to the public, however, with few exceptions and under specific guidelines, are open to the media. ADJOURN Deschutes County encourages persons with disabilities to participate in all programs and activities. To request this information in an alternate format please call (541) 617-4747. FUTURE MEETINGS: Additional meeting dates available at www.deschutes.org/meetingcalendar (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.) Board of Commissioners Work Session Agenda Wednesday, March 8, 2017 Page 2 of 2 i! cu v U) cu CD r -t O co ^O Cm/) \V n t w rD � � O --h ( _. � � f [p � tai► //��, � JL4 ?, O• OIQ H ------ -co 1 1 _ n F �r s x a TTIIII N0 ni • 4 �' co �• W _ ro w w CL a (o DATE: Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of March 8, 2017 FROM: Whitney Hale, Administrative Services, 541-330-4640 TITLE OF AGENDA ITEM: Discussion of Potential Flag Disposal Program PUBLIC HEARING ON THIS DATE?: No ATTENDANCE: Whitney Hale, Administrative Services SUMMARY: Through a partnership between NACo, the National Flag Foundation and the National Sheriff's Association, member counties can request flag disposal boxes to place throughout the county so residents can drop off their old, tattered and torn flags for a proper, dignified disposal. This is a free program for NACo member counties. By ALEX l(OROKNAY-PALICZ Jan. 18,2017 Flag dis yosal box program expands nationwide! After a pilot program last fall, a program that provides flag disposal boxes is ready to go national. Through a partnership between NACo, the National Flag Foundation and the National Sheriff's Association, counties can request flag disposal boxes to place throughout their counties so residents can drop off their old, tattered and torn flags for a proper, dignified disposal. The 25 counties in the pilot program have already seen great success. 'The community response continues to grow as more people learn about how they can property dispose of their worn out flags,' said David Zimmerman, Board chairman, Tazewell County, III. "This new NACo benefit allows our citizens to conveniently and respectfully recycle their flags while helping enhance our county's reputation as a positive resource for people's needs.' For some counties, the program has seen more excitement than expected. "When I was first approached about this prograrn, I wondered what the response to it would be," said Commissioner Stan Ponstein, Kent County, Mich. 'But since the box was put up last month we have had 75 flags retired!' The introduction of the flag retirement box in Kent County attracted press coverage all through the region, providing a great opportunity to educate the public about the proper care for the U.S. flag. Other counties saw this flag disposal program as a good starting point for flag etiquette education and a useful community service. The flag disposal boxes are provided free of charge to NACo member Counties thanks to generous national sponsorship from Nationwide Insurance 6 Larnar Advertising, Koppers and Allegheny Construction Group provided local sponsorship for the pilot as well, For more information or to request your own US� Flag disposal boxes, please visit ares nay: o,orylflag <http,,11www.naco,org1t1ag> 3/2/2017 Our History Central Oregon Regional Housing Authority (CORHA) ORS 456 - Public Corporation Established in 1977 by Deschutes and Jefferson Counties In 2001, Crook County Joins CORHA In 2006, CORHA is rebranded as Housing Works as CORHA CEMPAL OREGON REGIONAL HOUSING AUTHORITY ff Our Mission: Fostering Dignity Through 7fousing Our Service Jurisdiction Mission Driven Local Leadership Deschutes County Crook County Jefferson County ao. as vra moo. s�.n aym 7„oa.aoo�en Housing Works Board of Commissioners ro r 3/2/2017 Concepts That Guide Us ® Create housing opportunities o •• Connect individuals and resources Demonstrate sound and professional STEWARDSHIP stewardship ADVOCACY Advocate for affordable housing Local HOUSING statistics Deschutes County Household Income 480 ■ Less than $10,000 %$10,000 to $25,000 ■ $25,000 to $50,000 %$50,000 to $100,000 %More than $100,000 66,337 households J-. from 2011-201--ican Community $-1y 5gearestimates) Metlian Family Income (MR) for a family of four in Deschutes Co = $59,700 A LIHTC property limits househoIds to 60%MFI which for a household of 4 in 2016 = $35,820 3/2/2017 3 Local HOUSING statistics Deschutes County Cities Household Income ® More than $100,000 ■ $50,000 to $100,000 •$25,000 to $50,000 0$10,000 to $25,000 ■ Less than $10,000 Bend Redmond Sisters La Pine (Local Income statistics Deschutes County and Bend Relative Household Earnings Bend Deschutes •<30%AMI ■30to60%AMI ■60%AMIto AMI -,AMI AMI fo, a (e,mily ol4 in Des.M1ules Co. = 559,I90 AMI for n family o14 in Des -M1 - Co. = 559,] 3/2/2017 4 Local HOUSING statistics What is an affordable rent? Test: 30% of income Working at minimum wage $9.25 ($19,240/yr) a household could afford $481 in rent 23% of Deschutes Co households make less than $25,000 per American Community Survey (Out of Reach 2016: National Low Income Housing Coalition (NLIHC) data) How much is rent in Deschutes County? • Estimated Mean Renter Wage (MRW) in Deschutes County = $11.86 • A household could afford $617 in rent. • Current online listings for 2 -bedroom apartments in Bend = $1000 to $1200+ 3/2/2017 5 Local Income statistics Deschutes County Cities Rent Burden Bend Redmond Sisters La Pine a HH without burden ■ HH -rent burdened n HH - extreme burden Local HOUSING statistics ■Madras ® Prineville Central Oregon 2% 2 aLaPine 2% 17 ❑Sisters 60% AMI Households a% Bend 7,614 oRedmond Redmorof 3.379 sisters 276 ® Bend La Pine 300 Rednwnd 3,379 Sisters 276 Prineville 124 La P"'300 Madras 47 Prinevi:le 124 Total 11,740 Madras 47 Central Oregon All Affordable Units Total 11,740 Bend 1307 Housing Works Portfolio RedmatM 477 Bend 492 sisters 33 Redmond 148 La Pine 52 6lsters 33 Prineville 219 La Pine a Madras 270 Prineville 48 Total Unit. 2.358 Madras 68 60%AMI Households All CO Affordable Units 6D% AMI Households Local HOUSING ■Madras statistics as Prineville Central Oregon 2% a% isLa Pine 2%- n:e ❑ Sisters 80%AMI Households Bend 7,614 ■Redmond Rednwnd 3,379 Sisters 276 a Bend La P"'300 Prinevi:le 124 Madras 47 Total 11,740 Housing Works Portfolio Bend 492 Redmond 148 6lsters 33 La Pine a Prineville 48 Madras 68 Total HW Units 787 6D% AMI Households HW Units 3/2/2017 M 3/2/2017 7 Local HOUSING statistics Deschutes County Cities Housing Stock Bend Redmond Sisters La Pine w Single Family N2-4units ■5+units ®mobilehome HOUSING CHOICE VOUCHER PROGRAM Statistics for Deschutes County # of Vouchers 60% AMI Households Bend 6041' 7,614111016' Redmond 346IQ s�S � 3,3791P' Sisters' 181 7 27Qln � ? La Pine 70 T° 3001-1�l Sunriver 3 r%i,° 97 i Terrebonne 1011M 113 14 Totals 1,051 -100% 11,779 100% 3/2/2017 0 3/2/2017 Affordable Housing Developments in Progress Moonlight & Daggett Townhomes 53 Townhomes in Bend • Daggett Townhomes: 24 units Moonlight Townhomes: 29 units 60% AMI income restrictions Completion in summer 2017 Cook Crossing Senior Apartments in Redmond 48 senior apartments in Redmond next to Lowes • 36 one -bedroom and 12 two-bedroom apartments 10,000 sf Mosaic Medical Clinic on ground floor 50 % AMI income restrictions Completion in summer 2017 3/2/2017 10 Moonlight Townhomes Site Plan Daggett Townhomes Site Plan • 10 two-bedroom units 16 two-bedroom • )4 three-bedroom units units • 6 units with special set -asides: 2 ±` 2, 13 three - medical, 2 family reunification, and :- bedroom units 2 homeless f 'h 6 units with • 6 units project based vouchers special set - • 800 sf community room r asides: 2 '`, medical, 2 family reunification, and 2 homeless 7 units project based vouchers 800 sf community room Cook Crossing Senior Apartments in Redmond 48 senior apartments in Redmond next to Lowes • 36 one -bedroom and 12 two-bedroom apartments 10,000 sf Mosaic Medical Clinic on ground floor 50 % AMI income restrictions Completion in summer 2017 3/2/2017 10 New Developments Funded — Construction to Begin in 2017 La Pine Townhomes (42 units in La Pine) Village Meadows Apartments (48 units in Sisters) EXISTING PROPERTIES Housing Works' Properties in Deschutes County 3/2/2017 11 Redmond: Aspen Villas Fairhaven Vista Townhomes 40 units 19 units Sisters: Tamarack Village 33 units 9 3/2/2017 12 Bend: lei Glen: .✓ 70 units Summit AF Redmond: Aspen Villas Fairhaven Vista Townhomes 40 units 19 units Sisters: Tamarack Village 33 units 9 3/2/2017 12 Investing in Community Housing Works' Portfolio in Deschutes County Bend: 464 Workforce 29 Special Needs Redmond: 59 Workforce 69 Senior Units 16 Special Needs Sisters: 33 Workforce 670 Total Units 3/2/2017 13 3/2/2017 14 Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of March 8, 2017 DATE: February 1, 2017 FROM: George Conway, Health Services, TITLE OF AGENDA ITEM: Introduction from the Public Health Advisory Board PUBLIC HEARING ON THIS DATE?: No ATTENDANCE: George Conway, Health Services Director; Hillary Saraceno, Health Services Deputy Director --Public Health; Tom Kuhn, Community Health Program Manager; Kate Wells, Public Health Advisory Board Chair. Other members of the Public Health Advisory Board may attend. SUMMARY: Discussion about Deschutes County's Public Health Advisory Board and how the Advisory Board can best serve the Board of County Commissioners. RECOMMENDATION & ACTION REQUESTED: Deschutes County's Public Health Advisory Board leadership would like to meet with the Commissioners for a conversation to discuss how the Advisory Board can best serve the Board of County Commissioners and preferred methods of working together. While the C Oregon pay half of their Egon in 3a Z � 4 ,rs° IN Z � 4 ,rs° Housing Works, the assumed business name of Central Oregon Regional Housing Authority, was established in 1977 as a public corporation under Oregon Revised Statutes Chapter 456. From its initial operations serving 125 families through the HUD Section 8 Program, we have expanded to serve the housing needs of 2,000 lower- income households through the Housing Choice Voucher program, affordable housing communities and individual enrichment programs for HCV clients and residents. Since 1984, Housing Works has developed, owned and operated award-winning multifamily communities throughout the region with a current portfolio of 783 units. In 2011, EPIC Property Management LLC was created to ensure quality property management services linked to important resident service programs. Housing Works continues to grow its housing and service programs throughout Central Oregon. Serving a broad spectrum of needs—homeless to homeownership— we help families gain self-reliance. Our mission of fostering dignity through housing is the cornerstone of our operation. We are continually seeking ways to improve the lives of Central Oregonians through affordable housing, rental assistance, and self- sufficiency programs. 3 Housing Works' Portfolio by Locality Fj Bend Redmond Sisters Central Oregonians Making Less La Pine Than 6o% of Area Median Income 2% Housing Works' Portfolio by Type Prineville Madras IM Farmworker Seniors Special Needs Tutor Home Workforce Opportunity Foundation Thrift Store for zo years, was a Special Olympian and a musician. Even with a disability, Spencer lived life fully and gave much to others.` Many in the community of Redmond were deeply saddened to hear of Spencer's passing. Housing Works' staff chose to change the property name from Gateway Commons to Spencer Court in honor of Spencer. Thank you, Spencer, for touching so many lives and sharing your enthusiasm for life and living. 4 Average HAP Payment $506 Elderly, disabled or handicapped 60% 9110 Crc 1ef Housing Choice Voucher Program The Housing Choice Voucher Program is the largest rental assistance program in Central Oregon. Housing assistance is provided on behalf of the family and participants are able to find their own housing on the private market. Families pay between 30 to 40% of their income towards rent and utilities with Housing Works paying the remainder with a Housing Assistance Payment (HAP). Waitlist The HCV waiting list opened for one week in January and we received 3,207 applications to fill the estimated 120 slots that became available during the year. To ensure that residents of our jurisdiction are served first, Housing Works has a local residency preference which gives applicants from Central Oregon priority over other applicants. Family Self -Sufficiency Program The Family Self -Sufficiency (FSS) Program is an employment and savings incentive program for low-income families that participate in the Housing Choice Voucher Program. The program allows families to build financial assets as the household increases earned -income from wages. Participation generally lasts five years, during which participants identify educational, professional and personal goals they would like to achieve, and work with one of our dedicated FSS Coordinators to develop a plan to achieve those goals. Family Self-Sufficiency (FSS) in 2o16: ��rnberlen is the Resident Services ��c2r for Housing Works. When � om was recently Families Served 141 � iter m �strl�ggling to raise 3 young Families Graduated from the 16 �� nQ Job and no recent work program �oe Sh:was accepted onto the Average escrow paid to��Qice Woucher (HCV) program graduates $5,62$r`elaulid her life. The HCV Graduate annual earned income $3,43$helpetl Carrie's mom provide a increased by an average of erfamily and return to school. Graduates purchased homes 5 �JCrrie'. family received from t Mons like Housing Works and Graduates released their HCV ��ss Network shaped what she assistance 12 '�� be uuhen she grew up. f�� l wanted to help people just like HomeQuest Program 3 whelpedme and my family." The Home nestrogram at HousingWorks �w rnacle�.the most of the foundation supports households preparing for and wrograrrt provided for her family becoming homeowners through a variety of �a�jounger. She has earned a programs. Seven Tutor Homes are available `�gt ee,become a homeowner, �'Americorps member with the for eligible households to lease while. completing activities that will prepare them �tt~gon Corps, and found a job for homeownership. The Ground Lease s�n 1Norks that allows her to give mer comm program makes homeownership more � � � unity. attainable b removing the cost of the land \ y g poope l gef to work with inspire me from the purchase price. And through CASA�� fhesrriepassion that I have for of Oregon, participants can start a Valley � � tfference.,I have come full circle. Individual Development Account (VIDA) — a 3 �s ��reann has become a reality: from being to 1 matched savings account that can be s fllped to helping others." applied towards a home purchase. Program participants receive financial and homeownership training and one-on-one counseling. Through these programs, � Housing Works helped 8 families purchase homes in 2016. 2 force Housing units Ipp, ?a Prairie House, Prineville 213, g Reindeer Meadows, Redmond Aspen Villas, Redmond Barbara's Place, Redmond Housing and Community Development Cook Crossing—Redmond Construction of Cook Crossing, a 48 -unit affordable senior community, began in July of 2o16. These units will serve Central Oregon senior households earning less than 50% of the Area Median Income. Mosaic Medical will utilize lo,000 square feet of the ground floor for a new, expanded medical clinic serving individuals regardless of income or insurance status. Projected in-service date for Cook Crossing is July of 2017. Architectural renderings of Cook Crossing (above) and Moonlight and Daggett Townhomes (below) Moonlight and Daggett Townhomes As rents continue to rise unabated in Bend, Housing Works is constructing 53 affordable townhomes in two adjacent communities to house workforce families. Using land purchased from the Bend -La Pine School District and City of Bend, these homes are close to schools, medical and social services, employment opportunities, food, shopping and transportation. We expect to have both properties leased up by the summer of 2017. Remodels of Riverside Apartments, Chennai Landing and Brentwood Manor Also in 2016, Housing Works completed the remodel of three properties in its portfolio: Riverside Apartments in Prineville, Chennai Landing in Madras, and Brentwood Manor in Redmond. The remodels included new siding, roofing, windows and sidewalks. Interior improvements included flooring, cabinets, appliances and heat pumps. Thank you to our residents for their patience in the remodel process. The modernization of these properties ensures we will continue to offer a pleasant, safe, affordable place to live for decades to come. 10 Casa Sonada The Casa Son"ada home development in Madras, Oregon, will provide affordable single- family homes for 6 agricultural worker households in the community. The first two homes were completed in 2016, and homes 3 and 4 are under Skygate Subdivision The first 3 of 7 homes have been completed in the Skygate Subdivision in Sisters. The homes are available for purchase by households earning no more than 8o% annual median income for Deschutes County. Housing Works owns the land, reducing the cost of the homes through a ground lease agreement. 11 Families Forward Families Forward was founded as a not-for- profit affiliate organization in 2003 to provide services to residents of Housing Works -owned properties. Our mission is to "foster personal achievement for Central Oregonians." Many families were served this year, including: • Individual Development Accounts (VIDA) - $100,00o annual grant with 20 clients opening new accounts; to clients graduated with a total matched savings of $86,347 • Security Deposit/Credit Building Loans —12 loans totaling $6,425 • 14 households referred to Neighborlmpact for grants totaling $16,000 • Boys and Girls Club — 112 youth were served in Deschutes County Resident Services Activities at Housing Works communities included: • Credit building program offered at all properties through Rent Reporting for Credit • Second annual National Night Out event was held with growing participation • Play & Eat classes offered to kids in the summer by OSU Extension Services • Holiday Dinner on a Budget Class held as an introduction to 2017 Financial Workshop Series • Association of Oregon Counties grant awarded to pilot a bus pass program at senior properties in Redmond and Prineville • 4 children attended Camp Rosenbaum, a non-profit camp offered to low-income and at -risk youth 12 13 Freedom! Jack H. joined PATHWorks in June of 2014 with the goal of owning his own home. Along with his wife Selena, they focused on putting a financial plan in place to pay down debt, increase income and educate themselves on the homeownership process. Through hard work on their budget, their finances stabilized. Jack and Selena joined the Individual Development Account 3 to 1 matched savings program through CASA of Oregon (VIDA). With the birth of their second child in January of 2015, Jack joined the electrical contractor's apprenticeship program through the local union. With this new position Jack worked hard on improving his credit score. Additionally, both Jack and Selena attended the Neighborlmpact homeownership and financial education courses which furthered their knowledge of the homeownership process. Entering 2016, they visited with Hayden Homes and identified a home in Redmond that would be completed in September of 2016. Jack was determined to be self- sufficient and release all assistance. With the help of a Neighborlmpact's down payment loan, the goal became achievable. The final piece fell into place when Selena secured full-time employment and the deal was done. Jack and Selena moved into their new home in September and released their assistance. They are another great example of the success that is possible by putting a good plan in place, working hard and following through. Total Revenues: $16,715,136 0 Rental Revenue from Affordable Housing, 35% Total Expenses: $16,303,957 0 Federal Grants for Rental Assistance, 44% Federal Grants for Operating, 7% Grants for Funding Construction, 4% Other Program Grants, 1% Developer Fee Income, 3% 15M Investment Income 2% Other Income, 4% ♦ Annual financials for July 1, 2015 - June 30, 2o16 ♦ Housing Works employs 16 full-time staff ♦ Housing Works' financial statements show nearly $66 million (book value) in capital assets dedicated to affordable housing. 14 0 Y O N � Y O L vi O 3 = LA o 3 xra ,c LL O Y �� 00 S O r ^ G1 M 01 ?jle O � 3 = a 0 0 L�w1A'' y Q b4 O v .� o ' O CL w � •rA N Deschutes County Public Health Advisory Board (PHAB) Goals of this Meeting: March 8, 2017 BOCC Work Session Agenda • To identify how PHAB can best be of service to the BOCC. Examples: 1. Provide updates and recommendations on priority and emerging health issues. 2. Provide recommendations on health related policy and legislation. 3. Provide letters of support/opposition when needed. 4. Work with partner coalitions on shared interests (ie: Shared Future Coalition) • To improve communication between PHAB and the BOCC. Examples: 1. Quarterly/Annual updates from PHAB at work sessions. 2. Regular invitations to Commissioners to attend PHAB meetings. 3. E-mail or written communications delivered through County Administration. • To gain a better understanding of the capacity that PHAB should be operating within. • To gain a better understanding of health topics/issues the Commissioners are interested in. • Approve the updated PHAB By -Laws (see document). PHAB Priority Interests: • Youth Marijuana Prevention • Immunizations • Unplanned pregnancy • Opioid Abuse • Hepatitis C In Attendance: • Kate Wells, Chair (PacificSource) • James Powell, PHAB member • Charles Frazier, PHAB member • Tom Kuhn, PHAB Staff Coordinator, Community Health Manager • George Conway, Director Mission Statement: Deschutes County _Health Services Public Health Advisq�x Board Ax -Laws To promote and protect the health and safety of our community. BY-LAWS Article I NAME AND ADDRESS The name of this body shall be the Deschutes County Public Health Advisory Board ("the Board"). The permanent address for the Board will be 2577 NE Courtney Drive, Bend, Oregon 97701. The AdviseFy Board shall carry out itsthe responsibilities consistent with ORS 431.447s of the-fb44ow-ing mandated -boat o'I�S 131 41� (5} p 'p ?�altfl a viler bt>ard. Article II PURPOSE The Public Health Advisory Board is established to enhance community relations with Deschutes County Health Services DCHS . to increase public knowledge about public health issues and to assist in the betterment of services provided by DCHS. The Board also advises the Board of County Commissioners concerning matters of public health and the operation of the public health system. Article III RESPONSIBILITIES The Advisory Board's responsibilities include providing advice, leadership and guidance in support of the Health Sefviees DepaftmefADLQj-lS's mission. The Board shall: A. !Advocated fora strong public health system. Formatted: Font: Imprint MT Shadow, 22 pt Formatted: Font: Imprint MT Shadow, 22 pt Formatted: Font: Imprint MT Shadow Formatted: Centered Comment [DDI]: Does the Board actually -- — advocate or does it recommend advocacy positions?? B. Participate in ensuring that the Department L)CHS operates in accordance with applicable federal, state and local laws and regulations. Page 1 Advisory Board By -Laws C. Work cooperatively with the ^ ddiet:ons & ""eA�t�' ''�,'t'iBehavioral Health Advisory Board and other AepartmentDCHS advisory groups to promote service integration, Department benefit and accountability as well as operational efficiency and effectiveness. D. Promote the services and educational opportunities provided by the Departme,4� 1?CI-IS within the community. L_Participate in developing and endorsing the priorities and services provided or sponsored by the DepartmentDCHS, including health assessment review, health improvement plan development, and strategic planning,. Assist DCHS in fulfillingthe he requirements necessary to be designated as a National Public Health Accreditation Board Accredited Health Department (littp://www.phaboard.orp/) F Participate in planning and . *' �epartmeni-ope g-L-ddget thr-oughout the yeafas well .. in .,,a,... ing the annual pfierities ...,,a budget. G. Paj-tieipate in planning, measuring, and evaluating the Department'.-, progfess in meeting its, annual and long term progfaffiniatie and finaneial goals. 14. Assist and pfevide input to the OepaFtiiient fegarding funding and grant deeisions. Formatted: List Paragraph, No bullets or numbering 11(lil,,,,,,,,,,,,,,,,,,,,,,,,,�Advocatel for the resources necessary to assure the provision of essential public health Comment [DD2]: ???? functions, including support 1'or Public Health Modernization efforts (littp://public. health. oregon. gov/About/'I'askForce/P ages/index. ash. ,1.11 Participate in informing, educating and empowering people about health issues. ..... ............................... 11'.A., .................... ,kdvocate,! for the monitoring of health status indicators that will help to identify and ---- ------ ------ ---- -------------------------------------------- solve -------------- - solve community health problems. J_Annually feview the Department's is ctfat, gie Plan and determine the Advisory Board's focus, projects, priorities and progress based on thethe -DCHS Strategic Plan and emergingup blic health related items which require the Board's attention. K. Follow DCHS established communication protocol when communicating with the Board of County Commissioners and the County Administrator. 6 L_['r�yia�._suz.....M _a sessnents..toAdvisc_the Board of County Commissioners and the County Administrator on the performance of the local public health system. M. InfarmAd4se the Board of County Commissioners and the County Administrator about emerging public health threats, legislation, and health issues in need of attention. N. Other tasks as requested. Page 2 Advisory Board By -Laws Comment [DD3]: ???? - ---- Formatted: List Paragraph, No bullets or numbering Formatted: Indent: Left: 0.5, No bullets or � numbering Formatted: Indent: Left: 0.5", No bullets or numbering * ----- Formatted: List Paragraph, No bullets or numbering *------. Formatted: List Paragraph, No bullets or numbering Article IV MEETINGS Section I. Regular Meetings: Board meetings will be held, at minimumleast, once per calendar quarter. The Board Chairperson, in consultation with the Board Coordinator �,�wtineint Direr , may call other meetings as necessary. Meetings will be held in a conference room accessible to Board members and the general public. Section II. Special Meetings or Work Sessions: Special meetings and work sessions may be called by the Board Chairperson. Public law requires that members of the Advisory Board and the press receive written notice at least 24 hours prior to holding such a meeting. From time to time the Board may meet in Executive Session upon motion by any member of the Board. Section III Quorum: A majority of the board members, including those in actual attendance as well as those attending by proxy, shall constitute a quorum necessary for the transaction of any and all business of the Board. Section IV Minutes: The Board shall cause minutes of all meetings to be prepared and approved in accordance with Oregon Public Meetings law. Health Services Department staff shall prepare, maintain and have available minutes of the Advisory Board meetings, including, without limitation, a recording of all motions and subsequent actions. Announced conflicts of interest shall be noted. Section V. Voting: Each Advisofy Board member shall have one vote. Any matter coming before the board shall be decided by a majority of members, either physically present or by proxy, and voting. The Chairperson shall refrain from voting except to break a tie. While personal attendance is always preferred, each member is entitled to one vote. Proxy voting is permitted upon any issue which has been included in the notice of the meeting. Members who are physically present are limited to not more than one absent member's proxy, in addition to their own vote. Members who choose to vote by proxy shall notify the Advisory Board chair;, ^ &isory Board seere6i.; Board Coordinator, or the Advisory Board member to whom the proxy is assigned via email prior to the meeting. Such votes will be documented in meeting minutes. If the matter is not voted on at the meeting for which is was noticed, then all proxies for such matter shall be deemed to have expired. Section VI. Notice of Meetings: All members shall be given notice of time, date, location and agenda for the meeting via email at least seven (7) days before a regular Advisory Board meeting. This notice shall be mailed by regular postal service to members who have no access to email. Page 3 Advisory Board By -Laws Notice will be provided for other members of the public who have requested in writing that they be given copies of the official meeting notices. Meetings afe publi^ ,..hefe deliberations of the Advisory Board will take plaee, and opportunities for publie eemmen! will be provi Unless in Executive Session, all meetings are public and will offer opportunities for public comment (at discretion of Board Chair) and listening to Board deliberations. Article V MEMBERSHIP Section I. Qualifications & Representation: The membership of the Board shall provide a balanced representation of the geographic and social diversity of the County and shall be comprised of lay citizens, health professionals and others with a sincere interest in advocating for a strong public health system. The Board shall be composed of at least nine (9) and not more than fifteen (15) individuals. These persons shall be qualified by interest, training, or experience to review and make recommendations for the development and implementation of policies and procedures with regard to the statutory duties and services of Deschutes County Health Services. The membership should attempt to reflect the varying age, gender, ethnic, socioeconomic, geographic, and professional interests in the County. Members shall serve without remuneration. Section II. Nominations: The Advisefy Board shall make nominations for membership on the Advisory Board to the Deschutes County Board of Commissioners for approval and appointment Section III. Ex -Officio Members: In addition to the appointed : Board members, the Deschutes County Board of Commissioners shall appoint, from among themselves, one member to serve as liaison to the Advisery Board who is expected but not required to attend at least two (2) Advisory Board meetings each calendar year. Additionally, the Director of the Health Services Department and the County Health Officer will be Ex -officio members of the Board. Ex -officio members do not have voting rights. The Board may appoint other Ex -officio members as appropriate. Section IV. Attendance: Adviser -y Board members shall endeavor to attend all meetings in person. Three (3) consecutive unexcused absences shall constitute grounds for removal. Section V. Removal: Page 4 Advisory Board By -Laws Any member may be removed whenever the best interests of the Health Services Department or the Board will be served. The mepaber whose femovalisNi, ed in issue shall be giveii prior atiee of Boafd. A member may be removed ptifstiant to this seetion by not less than two thifds 2 ) of the totalnumber of members then serving on the Board, or by majority vote of the BoaFd of count)' C commissiviicrs Grounds for removal from the Board include without limitation, taking a position that is in conflict with the mission of the Board and/or Health Seryiees Depa tRie tQCHS and obtaining--having-three (3) consecutive absences from Board meetings without prior notification to the Board Chair. The member whose removal is placed in issue shall beie ,en prior notice of his/her proposed removal and a reasonable opportunity to appear and be heard at a meeting of the Board. A member may be removed pursuant to this section by not less than two-thirds (%) of the total number of members then serving on the Board, or by majority vote of the Board of County Commissioners. Article VI TERMS OF OFFICE AND VACANCIES Section I. Term and Length of Service: Board members shall serve staggered terms of office and be assigned a position number with expiration date to assure even rotation. A full term is three (3) years. The Founding Board will be assigned initial terms of 1, 2, or 3 years by the Board of County Commissioners in order to initiate staggered rotation. After a Founding member finishes his or her initial term, they may apply for nomination for a second term. A member appointed to serve the unexpired term of another member shall begin their membership on the first day of the month immediately following the date it is approved. Regular terms shall begin and expire on September 1. A member may not initiate a new term on the board if the member has already served for 8 years or more. Section II. Vacancies: A vacancy occurs when a Board member's term expires, or when a Board member moves out of the service area, dies, resigns, or is removed from the Board. When a vacancy occurs on the Board, the nominating committee shall select a replacement to complete the unexpired term and recommend appointment of such replacement to the Board by the Board of County Commissioners. Section L Officers: Article VII OFFICERS Page S Advisory Board By -Laws The Board shall elect a Chairperson,— and Vice -Chairperson and Seefetaryeach to serve a two-year term which can be renewed for a third year upon consent of the Board and acceptance of the nominee. In Addition, The Vice -Chairperson shall be eligible for election to the Chair after Chairperson's term ends or they resign. If no other candidates come forward expressing interest in the Chair position the Vice -Chair may become Chair upon consent of the Board. In the event of a Chair resignation. the Vice -Chair may assume the Chair position upon consent of the Board. and finish the resigning Chair's term of office or request a full two year term. Section II. Elections: Elections of new officers shall take place prior to the end of the calendar year with the new term beginning at the Board's first regular meeting in January. Terms will begin and end January 1, unless the election took place after such date, in which case the term will begin immediately or when feasible. In the event that nominations for Officer positions are not received by the scheduled election, a six (6) month extension will be offered to the current officer. In the event that only one nominee is available for an Officer position, the Board may elect that nominee through consensus. Section III. Duties: Duties of the officers are as follows: 1. Chairperson: a. Shall prepare the agenda with the-irtar=s assistance of the Board Coordinator. b. Shall conduct the meeting in accordance with parliamentary procedure and comply with the rules and regulations of County and State with regard to public meetings. c. May call special meetings of the Board as are necessary. d. Shall serve as an Ex -Officio member of all committees. 2. Vice -Chairperson: a. Shall assist the Chairperson as needed. b. Shall serve as Chairperson during such time as the Chairperson is absent or unable to serve. 3. Serrata a Shall maintainall minutes f Board pFooeod'..' b. Shall pefforffl additional duties that fflay froffl time to time be pfeseFibed by the Beafd. Article VIII COMMITTEES Section I. Standing Committees: The Board shall appoint standing committees and their membership at its discretion. Membership may include Board members, staff, and other community members at the discretion of the Board. Section II. Executive Committee: The Executive Committee shall be comprised of the Chairperson, Vice -Chairperson, and the Board Coordinator. Se-erctar and 14"+h -Services Fl a�t--Dlre,,4er. The Executive Committee shall have the authority to act on behalf of the entire Board for matters of routine business, but shall report Page 6 Advisory Board By -Laws to the entire Board its actions as reflected in carefully maintained minutes. The Health Services Board Coordinator Depw4mefl. TM - --o=shall be a non-voting member of the Executive Committee. Section III. Ad -Hoc Committees: Ad -Hoc Committees may be established by the Board as needed and may consist of additional individuals from the community chosen for their expertise and knowledge and concern about a specific issue or a field of endeavor. Once an Ad -Hoc Committee has completed all assigned tasks and reported same to the Board, it shall expire. Section IV. Public Meetings: All Committee meetings shall be open to the public.. Article IX CONFLICT OF INTEREST No Board member shall be an employee of Deschutes County Health Services Department or an immediate family member of an employee. An exception is allowed for individuals who serve in an on-call, temporary, or limited duration capacity with the Depar*a e DCI -IS. Article X PARLIAMENTARY AUTHORITY Meetings shall be conducted using the general guidelines of Robert's Rules of Order. Article XI ADOPTION, AMENDMENT The Public Health Advisory Board shall review, revise, and recommend approval and adoption of these By -Laws. After Board approval, the By -Laws shall be delivered to the Board of County Commissioners for final approval and formal adoption. Geflifflissioners. Adopted this day of Deschutes County Board of Commissioners Tammy Baney, Chair Anthony DeBone, Vice Chair Page 7 Advisory Board By -Laws ATTEST: Recording Secretary Reviewed By Legal: 'hili G. l lenderson ^'rzrm,-'Unge', Commissioner Formatted: Font: Times New Roman, lz Pt Page 8 Advisory Board By -Laws