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2017-196-Minutes for Meeting June 26,1985 Recorded 4/19/2017Recorded in Deschutes County CJ2017-196 Nancy Blankenship, County Clerk Commissioners'Journal 04/19/2017 1:57:38 PM Deschutes County Board of Commissioners Bend, Oregon DESCHUTES COUNTY BOARD OF COMMISSIONERS Audio Cassette Recording Titled: BUSINESS MEETING June 26, 1985; 10:00-11:30 AM. A meeting of the Board of County Commissioners was held on June 26, 1985. Commissioners present were Lois Prante and Dick Maudlin; Commissioner Larry Tuttle was out of the office. Also present were Rick Isham, County Counsel; County Administrator Mike Maier; and other staff. Discussion of items for the next business meeting: Ten amendments to the agenda. Signature of development agreement for Riverwoods Baptist Church. Consideration of funding for private counsel for Sheriff Jim France. Consideration of a routine contract with State Adult and Family Services for reimbursement of family planning services given by the Health Department to the AFS clinic. Signature of a Medicheck agreement for Adult and Family Services. Transcription of Audio Recording of a Business Meeting, June 26, 1986 Page 1 of 8 Signature of OLCC licenses for the Gourmet ? and Country Club Management (Eagle Crest). Signature of Order 85-096, providing for cash and appropriation transfers to balance the budget. Reconvene as the Governing Body of the Deschutes County Extension and 4-H service District, signature of Resolution 85-020, adjusting the 1985-86 fiscal budget and 85-021, levying ad valorem taxes. Resolution No. 85-022, as Governing Body for the Inn of the 7t" Mountain regarding appropriations. Signature of Order 85-097, eliminating funds and transferring balances for fiscal year 84-85. Public hearing on the Sisters Transportation Plan. The hearing was opened, and Mr. Maudlin commented that he received a letter from the Department of Transportation. The plan as presented was denied, since they are not entering into a cooperative financing agreement until the traffic volume on the road exceeds what is occurring in other locations. There were four letters from some affected citizens as well. The acting director of public works said that the County can pay up to $10,000 towards this effort. However, this leaves the effort about $70,000 short. Mr. Maudlin wants to delay this hearing a week so the planners can get back to the citizens and others with some kind of plan. The Board thought this might be a good idea. Mr. Hornung said he discussed this with the State Highway Department before the letter was written, and they had talked about just the construction of the intersection. They were not adverse to the relocation but did not feel this was the time to build it. There is not enough traffic there to generate a left -turn movement. It could come with development. Transcription of Audio Recording of a Business Meeting, June 26, 1986 Page 2 of 8 Ms. Prante clarified that if the plan was left in place, that it could be done without a left-hand turn lane now, and that could be done later. Mr. Hornung said that the turn lane could be in a different location. The existing left turn lane serves existing businesses already. If the City feels this is the best location, the State and he feel don't object to moving the location, and letting development help to pay for it. The State has no ability to carry 50% of the cost at this time. A 50/50 cooperative agreement could be entered into once it is felt the lane is needed. Developer contributions would help offset the County's portion. John ? of the State Highway Department said that they felt the left turn refuge could be constructed cheaper now rather than later. They are doing reconstruction on Santiam Highway now. The initial estimate was $25,000. He recommended that they not defer approval of the location of the local road intersection as proposed, and allow the comprehensive plan to go forward in its approval process. They can worry about the actual construction at some future date. Mr. Maudlin said the amount would still leave them short. Ms. Prante stated that the road will cross the highway at some point. At that time it may need the turn lane. It was explained that if the school relocated and other businesses started developing on the frontage road, the priority would be moved up. They are looking at several years down the road. The circulation plan for the City needs to go forward. This would fit the school property better. Ms. Prante said the placement of future development of the connecting roads is the issue. The turn lane will be addressed when that happens. That would be no different if it is in a different location. The turn lane happens either way. All of the impacted agencies - the State, USFS, and the City — are supportive of the plan as submitted. It can be paid for in several ways. One of these is by developers, or perhaps the Federal Access System since it is part of the Santiam Highway. If the entire distance of the road is designated FAS, there may be federal funds for this. He is concerned about the stretch across the USFS land. Transcription of Audio Recording of a Business Meeting, June 26, 1986 Page 3 of 8 Ms. Prante wanted to continue this for one week to make sure everyone is okay with it. The Board agreed. Continuation of a public hearing on the London (?) withdrawal from the La Pine Special Sewer District. Mr. Isham said the Londons petitioned the Board to withdraw. The issue is whether it is feasible for the District to provide services to the property. Mr. London said live on Foss Road, and that they tried to get out of the Sewer District from the beginning. They don't understand because across the road on Hinkle Way there are residents who don't have to be in it but have several septic tanks. He had his water tested and it was okay. They just had a new drain field put in recently. They can't afford to be in the District. Ms. Prante stated that they have done everything they can to see if this can be done. However, they must obey the law, and the law is clear. The petition may be approved if it is not feasible for the property to receive services. It has to be denied if the property can be included and receive services. The law ties their hands. Mr. London said they have plenty of ground for the septic and their water is good. Mr. Maudlin stated that this situation is not unique, but they are inside of the District and can be served. Ms. Prante said she would personally allow a withdrawal, but the law requires that they be included. There are other residences in the area. Bob Dankle (?) of the DEQ stated that the answer is that the Department wants to hold hearings in La Pine to possibly redefine what is the area to be required to be sewered. The original core area was very vague, and left out some important properties and might have included some that did not need to be. He would like to get the DEQ's approval to open this up and better define what needs to be sewered. Transcription of Audio Recording of a Business Meeting, June 26, 1986 Page 4 of 8 They hope to ask the Commission on July 19 about holding a hearing. The hearings could happen in August. The present boundary is the Sewer District boundary, but it is possible they can make sure this boundary is the right one. There is a question about the school as well. Ms. Prante asked that he spend some time with Mr. London to explain this. The Board has to take action on the petition. Mr. Isham said that if there is additional territory identified by the DEQ, the County will need to get involved. It may not eliminate any property. However, the boundary is not set in concrete. Mrs. London said the petition cost them $150. She wants to know how to get that back. Ms. Prante wants to consider a refund of the fee. Mr. Maudlin said he wishes to defer since he is not that familiar with the issue. Ms. Prante said the London's should meet with Dan Coe to talk about this, and would like to see the fee refunded. Bill Tye (?) of Sun Country Engineering commented that he brought a map to show the proposed plan for the sewering. The Londons are included in the design and are located at the end of a major collection system. It is hard to explain how the boundaries got established. The problem with drinking water is the nitrate level, which drain fields do not treat. In that area, they are concerned about the drinking water problem. The exact location doesn't have a lot to do with this. Some lots that are larger and do not have not much population were not included in the boundary. A motion was made to deny the petition, and it was unanimously passed. A motion was made to refund the fee to the London's; this was unanimously passed. The hearing on the District was closed. Public hearing on the vacation of a portion of Old Burgess Road and signature of Order 85-09. Ms. Ahern (?) said that she sold property across the road some time ago for the realignment, and acquired another property adjacent to hers. She Transcription of Audio Recording of a Business Meeting, June 26, 1986 Page 5 of 8 received a vacation document. (She pointed out the property on a map.) Staff said the land is outside of what the County needs for a right of way. The hearing was closed. A motion was made to sign the Order, and unanimously approved. Consideration of Resolution 85-019, making appropriations for the 85-86 budget. Mr. Isham said everything is in order. The Resolution was unanimously approved. Signature of Order 85-095, transfer certain monies from the land sale fund. Approval was unanimous. Signature of the General Policy regarding mandatory employment physical examinations by a chiropractor to identify potential back problems. Mike Maier said if the employee objects, they can find another specialist. This was unanimously approved. Contract for the summer youth program. Ms. Prante asked that this be postponed a week. Signature of a services contract with Family Counseling Clinic and Patrick Lamb, MD, for $3,000. Unanimously approved. Signature of Family Counseling subcontract with Rising Stars Preschool. Unanimously approved. Signature of agreement with Joan Hale to create a security interest in a tax lot segregation. Unanimously approved. Development agreement for Vacations Internationale need to be ratified. Unanimously approved. Development agreement for Riverwoods Baptist Church. Unanimously approved. Letter appointing Ken Johnson to the Deschutes County Planning Commission. Unanimously approved. Transcription of Audio Recording of a Business Meeting, June 26, 1986 Page 6 of 8 Letter appointing Andrew L. Smith to Special Road District #1. Unanimously approved. OLCC application (no name given). Unanimously approved. Tax refund, Order 85-093. Unanimously approved. Warranty deed (no name given). Unanimously approved. Mr. Isham said someone brought up a concern in the Bulletin about logging being planned in Paulina Crater, so Craig Smith was asked to investigate. The zoning is open space and conservation zone, which allows farm uses but does not allow additionally permitted uses like the harvesting of forest products. There would have to be an award from the USFS. Mr. Maudlin said that the USFS has about 20,000 acres in the caldera that they will not be harvesting, and will leave the trees to die and propagate naturally. He is sure they are not allowing anyone else to do any logging. The Board will take action if the person starts logging there. Mr. Isham noted that the USFS would take action first. Consideration of funding for private counsel for Sheriff Jim France, who was individually named in a lawsuit. Mr. Maudlin said that the Board had agreed that the County has to set a limit to the amount. He suggested $1,500. Unanimously Approval of contract with Adult and Family Services. Unanimously approved. Chair signature of an Adult and Family Services agreement. Unanimously approved. Chair signature of OLCC license of Gourmet Hogs (?), Bend. Unanimously approved. Transcription of Audio Recording of a Business Meeting, June 26, 1986 Page 7 of 8 Chair signature for OLCC license for Eagle Crest Country Club. Unanimously approved. Order 85-096, transfer to balance the 1984-85 budget. Unanimously approved. Order 85-097, eliminating a transfer to the budget. Unanimously approved. 1 certify that the above is a true and accurate record of a meeting, as reproduced from a cassette tape identified as Minutes of a Business Meeting of the Deschutes County Board of Commissioners, held on June 26, 1985. This record was completed subsequent to the presiding Deschutes County Board of Commissioners' tenure. Bonnie Baker For the Board of County Commissioners Transcription of Audio Recording of a Business Meeting, June 26, 1986 Page 8 of 8