2017-201-Minutes for Meeting May 20,1985 Recorded 4/19/2017Recorded in Deschutes County CJ2017-201
Nancy Blankenship, County Clerk
Commissioners'Journal 04/19/2017 1:58:17 PM
Deschutes County Board of Commissioners
Bend, Oregon
DESCHUTES COUNTY BOARD OF COMMISSIONERS
Audio Cassette Recording Titled: WORK SESSION
May 20, 1985; 10:00-11:30 AM.
A meeting of the Board of County Commissioners was held on May 20, 1985.
Commissioners present were Lois Prante, Dick Maudlin and Larry Tuttle. Also
present were Rick Isham, County Counsel; County Administrator Mike Maier; and
other staff.
The Department of Revenue will attend the meeting, along with Oscar (Bratton?)
and others. And John Anderson will do an update on comp plans.
Items for the next Board business meeting:
Appointment of Board of Trustees for Deschutes River Recreation Homesites Unit
6, Vector Control District. It just confirms who the officers are. Ms. Prante asked
if these routine things could be handled differently. Mike Maier suggested that
there be a consent agenda for the regular meetings. Mr. Maudlin did not think
this was appropriate, in case there are questions.
Request to set up a vector control district for a neighboring area.
Transcription of Audio Recording of a Work Session, May 20, 1985. Page 1 of 5
Resignation of Mary Chase from the Deschutes River task force. She feels this
takes an inordinate amount of work that she does not have the time to do.
Signature of a project agreement for paving China Hat Road. The Forest Service is
going to provide all of the materials, and the County will provide equipment and
labor. The road would end just beyond the homes along that area.
Tax refunds.
Award for contract for an overlay project.
Extension of the river study until February 1986. Some public meetings will need
to be set for this.
Replacement of Oregon Water Wonderland special road district board member.
Deschutes County Historical Landmarks Commission annual report to the Board.
Ms. Prante would like to hear of examples of what they are doing, and to expedite
public hearings so the Board is not caught in a cross-fire. Sometimes there are
buildings that can be legally changed or torn down per City permit, but someone
from Historical Landmarks objects because they think there are historical values.
There was an incident of this just recently, and the person is a County employee.
Mr. Maier stated there are four locations in the County that they want to see on
the list.
Confirm an appointment to the Redmond second design group; Debra Meyers, a
landscape designer.
Mr. Maudlin said that there may be an issue with the comp plan regarding
concerns of site design activities within the urban growth boundary. They are
delegated authority to the second design review committee. He sees some
difficulties in this, as it allows too much authority to this group. There needs to be
an understanding with the City of Redmond.
Transcription of Audio Recording of a Work Session, May 20, 1985. Page 2 of 5
Bend does this administratively, as does the County; both mean there is less
flexibility. This bypasses the public process and needs to be addressed.
Planning update.
The group discussed a schedule and basic timeline to complete necessary tasks at
the State's request. They have through September 1986 to do the updates. This
depends on adequate resources. They will comply as much as possible.
There is a task list that details what is on the schedule, such as a land use
inventory, historical and cultural resources, transportation and population, rural
development and more. Some things are in the process of new State Rules.
Economic development is an example, but adequate information is not yet
available. They are waiting until the soils inventory is completed. The next big
update won't be for five years.
The marginal lands issue needs to be addressed, but the soils analysis is not ready.
This delays it for the next five years.
There is a citizen involvement program associated with the planners. They
propose that each jurisdiction establish its own citizen advisory committee. One
group would include the Planning Commission of each, who can advise the
citizens and bring them up to speed. Add to that those with specialized
information on a particular topic. For instance, nine County planning
commissioners plus six additional people with some level of expertise.
Their responsibilities would be to review the actual update; and also the citizen
involvement aspects to make sure they are being heard. They want to start
working on setting up these committees soon.
The cities already have this process for the most part; this would change the
County's process. (There was a long discussion on the role of the Planning
Commission and the citizen group.) This recommendation has to be sent to LCDC
for its blessing.
Transcription of Audio Recording of a Work Session, May 20, 1985. Page 3 of 5
The Assessor and representatives of the Department of Revenue came before the
Board. There was a Donaca & Associates' presentation a few months ago on a
study they did regarding the management system. The Department of Revenue
will do an initial presentation of its own findings. The next step might be to take
some time reviewing the report to see how it integrates with the Donaca report.
Ms. Prante said the Board is very aware that the County is understaffed in most
departments, and the part about minimum staffing requirements missed the
point. They wanted a study of the department per se, and how they can best use
the staff they now have. Every department is requesting increased staff to meet
minimum levels for delivery of minimum services. As budget officer, she
recommends hiring a chief appraiser.
Mr. Bratton said he understood there can be some interaction to get to the
creation of a final document.
The representatives of the DOR then gave an overview of the status study of the
County, showing minimum staffing necessary for operations and some
procedures and management that need to be changed. The study is a
recommendation, and realize all counties have budget limitations. There are
areas that the County may not be able to address. Their study shows what should
be if at all possible. (They went into lengthy detail for well over an hour, talking
about numerous target areas and going over the rather large study document.)
The Board invited them to return for a further discussion, after they have had
time to review the State's report and after budget adoption. They want to
support in any way they can all efforts to make any department more efficient
and effective. Problems are sometimes complex, and the support of the State is
appreciated by the Board.
Transcription of Audio Recording of a Work Session, May 20, 1985. Page 4 of 5
1 certify that the above is a true and accurate record of a meeting, as reproduced from a
cassette tape identified as Minutes of a Work Session of the Deschutes County Board of
Commissioners, held on May 20, 1985. This record was completed subsequent to the presiding
Deschutes County Board of Commissioners' tenure.
fn �.
Bonnie Baker
For the Board of County Commissioners
Transcription of Audio Recording of a Work Session, May 20, 1985. Page 5 of 5