2017-212-Resolution No. 2017-017 Recorded 5/5/2017REVIEWED
LEGAL COUNSEL
Recorded in Deschutes County CJ2017-212
Nancy Blankenship, County Clerk
Commissioners'Journal 05/05/2017 12:24:49 PM
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Increasing a Cash Change Fund
for the Deschutes County Tax Office
to $450.
*
* RESOLUTION NO. 2017-017
*
WHEREAS, the Deschutes County Tax Office needs three cash tills of $150 each, for a total of
$450, to transact its business with taxpayers; and,
WHEREAS, the Deschutes County Tax Office has two cash tills of $150 each, for a total of
$300; now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That a check for $150 from account number 001-0000-102-18-00 will be drawn to
increase the change fund to $450.
DATED this
ATTEST:
ecord ng Sec etary
PAGE 1 OF 1 -RESOLUTION NO. 2017-017 (04/24/17)
th day of April, 2017,
BOARD OF COUNTY COMMISSIONERS OF
DESC UTES COUNTY, OREGON
TAMMY BANEY, CpOr
ONY DEBONE,
-,
PHILIP G. nNDERSON, Commissioner
MEMORANDUM
TO:
\xG rWWITH' (..(MVR.Y
FROM:
,lNDIU," 11J."HKINS Uup
SUBJECT:
,i'DI)ITIONAL ` ILL, FO.R "t'A X. 01 .(Ck
DATE:
2 IPRIL 11, 2017
CC:
' i),, tax €ifitce; operates with hvo $150.00 cash tills mid a $300.00 Funk for making change,
We would like to addd a third till of $150.00 and ificre.ase our bank by $150,00 for t.lxc,
following reasons:
1. `T'he. Volume of tax accounts that we service hsxs increased_ dramatically over the last
several years. i1 third cash till will have a direct: impact: cats how clrticklyr and
efficiently we cats process coc.mter paVra eats during our bus} trimesters.
2. We, currently utilize two of the thre vtindotus .in tax.'T"he third
opened du.rtng trim - fees Rad used as a check/credit card only \ inclo w..1 laving only
two fcxll sex°vice vir).domrs often resttlts itt longer custooxer wait lin:ie during Our
busy trimesters. We would like to open thee third fall -service window on a full-titane.
basis W order to p.row.u:le:
a. Increased front window presence fir ouir tax customer, to drake paynteftts
and for general tax/assessor inquiry.
h. A third window will provide an opportunity. for our Collection specialist to
wotk ditect.l.y with.. pe.rsom:c.l property accounts which. often .require. lengthy
conversations regarding payment plans and delinquency, These accounts
often hold up simple mingle pavrrient transacdoms which result in longer
wait t.itll€.'.$.
c. A third till will inlplenicnt stf'i.)nge.rinternal, controls by having otaly Otte
person assigned tO a till instead of two or even three to a till ('€ r coverage
during lunches and breaks.
DATE:
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners Business Meeting of April 26, 2017
FROM: Wayne Lowry, Finance, 541-388-6559
TITLE OF AGENDA ITEM:
Consideration and Signature of Resolution #2017-017, Increasing the Tax Office Change
Fund.
PUBLIC HEARING ON THIS DATE?: No
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2017-017, increasing the Tax Office Fund by $150 to a total of $450.
The Department will add an additional $150 change bank to be used in the Tax Office.
FISCAL IMPLICATIONS:
Money will be drawn from the checking account to increase the change fund. Since both are asset
accounts, there are no fiscal implications to the budget.
ATTENDANCE:
Wayne Lowry
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2017-017.