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2017-229-Minutes for Meeting September 21,1987 Recorded 5/9/2017Recorded in Deschutes County CJ2017-229 Nancy Blankenship, County Clerk Commissioners' Journal 05/09/2017 1:34:12 PM Deschutes County Board of Commissioners Bend, Oregon DESCHUTES COUNTY BOARD OF COMMISSIONERS Audio Cassette Recording Titled: WORK SESSION September 21, 1987; 9:00-11:30 AM (two tapes). A meeting of the Board of County Commissioners was held on September 21, 1987. Commissioners present were Lois Prante, Dick Maudlin and Tom Throop. Also present were Rick Isham, County Counsel; County Administrator Mike Maier; and other staff. Items discussed at this meeting may be on a future Board business meeting agenda: Remodel of District Attorney's space. Mike Maier noted that they are about halfway done with the Courthouse remodel, and there are two other projects coming up — the archives and warehouse storage, and the Assessor's. Removal of rocks from County -owned land nearby by someone in Boonesborough who wants the rocks for personal landscaping purposes. He would not disrupt what is not readily available. The Board had no problem with doing this, but a certificate of insurance is necessary. Transcription of Audio Recording of a Work Session, September 21, 1987 Page 1 of 6 Order No. 87-068, designating a Toad limit on Bridge Drive, La Pine. A lengthy discussion took place. Putting appropriate signs at the site should discourage the use by heavy trucks, and covers liability for the County if someone uses the bridge for a heavy truck anyway. The County needs to be sure that emergency vehicles will still be able, or will choose, to cross the bridge, since it is the only one that will access the area. Signage can say that the load limit excludes emergency vehicles. The action is primarily being taken to protect the bridge so that it will last longer, until the new bridge is in place. At that point, the old bridge will be repaired, so the area will be served by two access points. State schedule for road improvements. The bids are just about in for the new bridge at Lazy River South. Ms. Prante pointed out that the project keeps getting put off and she doesn't want to tell the public a firm date until one is exactly known. Staff hopes it can go in sooner than planned but it is too soon to know. There are several other bridge projects in the works along with the normal road improvements. Transportation planning for the three cities. The Board needs a couple more weeks to review it and to receive comments from the cities. There will be an agreement between the County and cities establishing how the funds would be distributed and used. (The group referred to maps and had a lengthy discussion at this point.) The first draw for the County will probably occur within a couple of months. This collaboration is necessary because of annexations. The City of Bend is looking at the increased revenue that comes with the annexation of additional acreage. There was a discussion of Redmond taking over all of the roads now within the city limits. Transcription of Audio Recording of a Work Session, September 21, 1987 Page 2 of 6 Personal services contract with Ralston Communications regarding recycling efforts. At this point, there is only about 18% cooperation within the current areas. (There was a lengthy discussion about the state mandate regarding the recycling level — currently 25%, what to do about hazardous waste, how to expand into Sunriver and similar locations, how to fund the program, whether to make recycling and trash collection mandatory, and how to develop a more comprehensive curbside container program.) Mr. Throop supports these efforts; Mr. Maudlin is not enthusiastic about it. Mr. Throop pointed out that this type of change does not happen overnight, and it may take a generation to implement more fully. The public information programs are important and the County needs to target new opportunities. Ms. Prante agreed that the program is important. Mr. Throop encouraged Mr. Maudlin to become more involved, and to follow negotiations and the work of the Solid Waste Advisory Committee and the Bend Recycling Team more closely. The group further discussed the southwest landfill and potential necessary changes to the rate schedule. The Solid Waste Advisory Committee will be reviewing this information soon. Revised agreement with the U.S. Forest Service regarding forest revenue sharing with the cities. The Board needs to consider adopting policies to determine who gets what grant funds, and establishing priorities. There do not seem to be any policies in place at this time that establish priorities for various road improvements. There are three major initiatives happening. Some are wholly contained within Public Works and some are multi -jurisdictional. One is the effort to construct the program budget, and a final draft is ready for review. The second is looking at the question of road, bike path and sidewalk standards, which involves various County departments plus the three cities. The third is the criteria for deciding what projects take priority. Transcription of Audio Recording of a Work Session, September 21, 1987 Page 3 of 6 The cities and departments have received a copy of this and have been asked to provide input. This information should be in by the end of the week. This is a critical policy document for the Public Works Department. Ms. Prante asked that the Board be given more time to review this information. A special work session might be warranted to deal with this. It was pointed out that there was already a lack of consensus at the County level regarding standards, and now they are involved with the cities. There need to be consistent standards at a technical level to start. There has been a technical meeting of the jurisdictions which was very productive, and it will be followed by another meeting or two as needed. Some kind of action needs to happen by the first of the year, and it will still have to go before the various Planning Commissions. But first the County departments need to develop some kind of meeting of the minds. Public nuisance declaration. There is a situation in Odem Crest where people moved in as squatters with Tots of junk. The neighbors went through the process and had the County go out and cite. They were allowed a certain amount of time to comply. A judgment was entered, but the people just moved out and left their junk behind. A policy needs to be developed for clean-up if the responsible parties are not around to do it. This situation is not unique and there needs to be a policy to be able to deal with it quickly. Mr. Maudlin is concerned about spending too much County money cleaning up eyesores that exist all over the County. Signature of a minor petition, MP -87-15, and acceptance of a road dedication. Signature of a final Mylar for Awbrey Butte. Resolution 87-048, declaring certain property as surplus personal property, for the County auction. Contract with the auction service to conduct the auction. Transcription of Audio Recording of a Work Session, September 21, 1987 Page 4 of 6 Liquor license for the Golf Club. Refund of taxes. Mike Maier spoke about the Welcome Center Project. He presented a summary of the project and the County's involvement. There is a deadline of September 30 to get a ballot title into the State. The County is also involved with the RFP for the architect. It all depends on whether the voters pass the room tax, so a lot of the design work is waiting for that to occur. Property acquisition would be by the State Highway Division. Ms. Prante said there was a disagreement about the part of the road being brought up to County standards. Public Works is working on this issue. There was also a question on the value of the property, but this became less relevant when the County ended up getting more in the exchange. (There was a lengthy discussion as to how this came about.) The State will be putting in an extensive amount of money for road improvements at the beginning, so the County will come out ahead. If the room tax increase passes, the cities will also be using some of this for road improvements and to increase tourism. There may also be up to $500,000 in a grant through Regional Strategies. Indications are that this will be successful. This is reflected in the draft budget. This will help offset the costs of the new Welcome Center. There will be a number of land use applications that are necessary for this project as well. There needs to be a partition to start. These costs are detailed in a recent memo. The steering committee has all of this information. There is a draft RFP for architectural services. This can be done before the vote, with the election being a contingency. They don't want to wait until the election to start doing things they could do now. Transcription of Audio Recording of a Work Session, September 21, 1987 Page 5 of 6 All of this would go into two fiscal year budgets. Mr. Maier expects that there won't be anything done to impact budgets until July 1988. There was a discussion about ongoing maintenance costs, and what portion of this expense needs to come from the City of Bend. The tenants, such as the Chamber of Commerce, will need to provide their own equipment, furniture, and so on. Brief discussion of the incorporation of Sunriver. The consensus was that this would probably happen within the next ten years. This would affect the County's revenue stream. I certify that the above is a true and accurate record of a meeting, as reproduced from a cassette tape identified as Minutes of a Meeting of the Deschutes County Board of Commissioners, held on September 21, 1987. This record was completed subsequent to the presiding Deschutes County Board of Commissioners' tenure. Bonnie Baker For the Board of County Commissioners Transcription of Audio Recording of a Work Session, September 21, 1987 Page 6 of 6