2017-268-Minutes for Meeting April 17,2017 Recorded 5/25/2017Recorded in Deschutes County
Nancy Blankenship, County Clerk
Commissioners' Journal 05/25/2017 10:52:03 AM
CJ2017-268
For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97703-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
Monday, April 17, 2017
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Tammy Baney, Phil Henderson and Anthony DeBone. Also present
were Erik Kropp, Deputy County Administrator; David Doyle, County Counsel; and Sharon
Ross, Board Executive Secretary and several citizens. No representatives of the media were in
attendance.
CALL TO ORDER: Chair Baney called the meeting to order at 10:03 a.m.
PLEDGE OF ALLEGIANCE
CITIZEN INPUT: None was offered.
CONSENT AGENDA: Before the Board was Consideration of Approval of the Consent
Agenda. Changes to the Consent Agenda were to pull Item #3 and to Move Item #1 to
discussion under Action Items.
DEBONE: Move approval of Consent Agenda Items #2 and #4.
HENDERSON: Second.
Minutes of Board of Commissioners' Business Meeting
April 17, 2017 Page 1 of 5
VOTE: DEBONE: Yes.
HENDERSON: Yes.
BANEY: Chair votes yes. Motion Carried
Consent Agenda Items:
1. Consideration of Signature Resolution No. 2017-015, Transfer of Appropriation in the
Deschutes County 911 County Service District's Operating Fund
2. Consideration of Signature Resolution No. 2017-016, Transfer of Appropriation to the
Property Management Department from General Fund Contingency
3. Consideration of Board Signature Document No. 2017-186, Lease Option for the Sievery
LLC
4. Consideration of Board Signature of Document Number 2017-237 Criminal Justice
Commission Justice Reinvestment Program Amendment #1
ACTION ITEMS
5. Consideration of Signature Resolution No. 2017-015, Transfer of Appropriation in
the Deschutes County 911 County Service District's Operating Fund
This item was pulled from the Consent Agenda for discussion and review of the
significant transfer of funds. Wayne Lowry, Finance Director noted the 9-1-1 radio
project is moving faster than anticipated and the funds were needed to be utilized this
fiscal year. Mr. Lowry commented that his understanding was that this project was on
budget.
HENDERSON: Move approval.
DEBONE: Second
VOTE: HENDERSON: Yes
DEBONE: Yes
BANEY: Chair votes yes. Motion carried.
6. Consideration of Chair Signature Document No. 2017-234, Redmond Community
Wildfire Protection Plan, 2017 Update
Minutes of Board of Commissioners' Business Meeting
April 17, 2017 Page 2 of 5
Ed Keith, Deschutes County Forester and Alison Green, Project Wildfire, presented the
2017 Redmond Community Wildfire Protection Plan. Mr. Keith noted the community
wildfire protection plans are reviewed on a five-year timeline. The Redmond CWPP was
originally written in 2006. Ms. Green spoke on the consistent level of engagement within
the community. Commissioner Henderson inquired on the concerns with transient
populations starting fires. Mr. Keith noted the increasing problem and works with the
Redmond Fire District and the Deschutes County Emergency Services Manager to
increase conversations with thein on how to live safely in those areas to also not pose a
risk to themselves.
Commissioner DeBone noted outreach to our community on the value of plan and what it
means to live in a fire adapted community.
Mike Mulligan and Gerald Griggs from The Ridge at Eagle Crest Eagle explained their
involvement as both residents at Eagle Crest and as members of the wildfire protection
committee. The residents have seen the benefits of the Fire -free grant money with fuels
reduction treatment and how the change was positive for their community and it wasn't
threatening to the environment as sometimes perceived. They expressed gratitude to the
County and to the Firewise Community program.
DEBONE: Move approval
HENDERSON: Second
VOTE: DEBONE: Yes
HENDERSON: Yes
BANEY: Chair votes yes. Motion carried
7. Consideration of Board Signature Document No. 2017-232, Improvement
Agreement for Norwest Energy 2 LLC
Chris Schmoyer, Associate Planner presented Items #7 and #8 for consideration. Both
agreements pertain to solar farms. Mr. Schmoyer noted a revision required for Document
2017-233 on page 232 and if approved will require a motion as amended. Conditions of
the agreements requite both solar farms are unable to sell electricity until the bonds are in
place.
Laura Craska Cooper represents the client and noted the solar farms are still under
construction and they are aware of the conditions of the agreement. Discussion held on
the neighboring property owners concerns of dust generation. The properties are being
seeded to cut down issues with wind and dust. Ms. Cooper also noted conversations with
DEQ on methods of dust control. Discussion held on the timeframe of the project.
DEBONE: Move approval
Minutes of Board of Commissioners' Business Meeting
April 17, 2017 Page 3 of 5
HENDERSON: Second
VOTE: DEBONE: Yes
HENDERSON: Yes
BANEY: Chair votes yes. Motion carried
8. Consideration of Board Signature Document No. 2017-233, Improvement
Agreement for Oregon Solar Land Holdings LLC
DEBONE: Move approval, as amended
HENDERSON: Second
VOTE: DEBONE: Yes
HENDERSON: Yes
BANEY: Chair votes yes. Motion carried
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE
DISTRICT
12. Before the Board was Consideration of Approval of Weekly Accounts Payable
Vouchers for the 9-1-1 County Service District, in the Amount of $25,219.25
DEBONE: Move approval, subject to review
HENDERSON: Second
VOTE: DEBONE: Yes
HENDERSON: Yes
BANEY: Chair votes yes. Motion carried
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY
SERVICE DISTRICT
13. Before the Board was Consideration of Approval of Weekly Accounts Payable
Vouchers for the Extension/4-H County Service District, in the Amount of $2,381.27
DEBONE: Move approval, subject to review
HENDERSON: Second
VOTE: DEBONE: Yes
Minutes of Board of Commissioners' Business Meeting April 17, 2017 Page 4 of 5
HENDERSON: Yes
BANEY: Chair votes yes. Motion carried
RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS
14. Before the Board was Consideration of Approval of Weekly Accounts Payable
Vouchers for Deschutes County, in the Amount of $1,042,963.91
DEBONE: Move approval, subject to review
HENDERSON: Second
VOTE: DEBONE: Yes
HENDERSON: Yes
BANEY: Chair votes yes. Motion carried
OTHER ITEMS: None were offered.
ADJOURN: Being no further items to come before the Board, meeting adjourned at 10:45 a.m.
DATED this — Day of
County Board of Commissioners.
ATTEST:
) Al L A flX
ecordingecretary
NAr_;(,(j__
Tammy Baney, Chair
Minutes of Board of Commissioners' Business Meeting
2017 for the Deschutes
a2,ji
Anthony DeBone, Vice Chair
Philip G. Hnlerson, Commissioner
April 17, 2017 Page 5 of 5
-r ES
p r/' Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 AM, MONDAY, APRIL 17, 2017
Barnes and Sawyer Rooms - Deschutes Services Center — 1300 NW Wall Street — Bend
Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be considered or
discussed at the meeting. This notice does not limit the ability of the Board to address additional subjects.
Meetings are subject to cancellation without notice. This meeting is open to the public and interested citizens are
invited to attend. Business Meetings are usually recorded on video and audio, and can be viewed by the public
live or at a later date; and written minutes are taken for the record.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues
that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the
Recording Secretary. Use the microphone and clearly state your name when the Board Chair calls on you to
speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing not
being conducted as a part of this meeting will NOT be included in the official record of that hearing.
If you offer or display to the Board any written documents, photographs or other printed matter as part of your
testimony during a public hearing, please be advised that staff is required to retain those documents as part of the
permanent record of that hearing.
CONSENT AGENDA
1. Consideration of Signature Resolution No. 2017-015, Transfer of Appropriation in the
Deschutes County 911 County Service District's Operating Fund
2. Consideration of Signature Resolution No. 2017-016, Transfer of Appropriation to the
Property Management Department from General Fund Contingency
3. Consideration of Board Signature Document No. 2017-186, Lease Option for the
Sievery LLC
Board of Commissioners Business Meeting Agenda
Monday, April 17, 2017 Page 1 of 3
4. Consideration of Board Signature of Document Number 2017-237 Criminal Justice
Commission Justice Reinvestment Program Amendment #1
ACTION ITEMS
5. Consideration of Chair Signature Document No. 2017-234, Redmond Community
Wildfire Protection Plan, 2017 Update - Ed Keith, Forester
6. Consideration of Board Signature Document No. 2017-232, Improvement Agreement for
NorWest Energy 2, LLC - Chris Schmoyer, Associate Planner
7. Consideration of Board Signature Document No. 2017-233, Improvement Agreement for
Oregon Solar Land Holdings LLC - Chris Schmoyer, Associate Planner
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT
8. Consideration of Approval of Weekly Accounts Payable Vouchers
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE
DISTRICT
9. Consideration of Approval of Weekly Accounts Payable Vouchers
RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS
10. Consideration of Approval of Weekly Accounts Payable Vouchers
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public; however, with few exceptions and under specific
guidelines, are open to the media.
Board of Commissioners Business Meeting Agenda
Monday, April 17, 2017 Page 2 of 3
ADJOURN
To watch this meeting on line, go to: www.deschutes.ora/meetinqs
Please note that the video will not show up until recording begins. You can also view past
meetings on video by selecting the date shown on the website calendar.
®®Deschutes County encourages persons with disabilities to participate in all programs and
®Deschutes
To request this information in an alternate format please call (541) 617-4747.
FUTURE MEETINGS:
Additional meeting dates available at www.deschutes.ora/meetinacalendar
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Board of Commissioners Business Meeting Agenda Monday, April 17, 2017 Page 3 of 3
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Ridge at Eagle Crest Owners Association (RECOA)
Community Wildfire Protection (CWP) Program
Startup 2009-10:
➢ Concerned Ridge owners seek RECOA action to address wildfire threat.
➢ Deschutes Co. FireFree program urges RECOA to reduce extreme wildfire
threat identified in Greater Redmond Community Wildfire Protection Plan.
➢ RECOA Board supports program; potential FireFree funding key.
Milestones:
➢ 2010: RECOA Board approves program documents and treatment of Ridge
common areas. FireFree funds treatment of 100 vacant lots, 85 acres of
commons and Spring/Fall owner debris disposal events.
➢ 2011: cost share (FireFree/RECOA) treatment of 50 acres of commons and
Fall debris disposal. Curbside pickup by owner volunteers and Northview.
Begin collaboration with Architectural Review Committee to incorporate
defensible space principles into landscape plans and new construction.
• 2012: RECOA funds treatment of 50 acres of commons and Fall curbside
debris pickup. FireFree funds debris disposal. RECOA Board makes
program mandatory. Increased focus on -223 untreated vacant lots.
➢ 2013: RECOA funds all program activities: treatment of 40 acres of
commons and Fall curbside debris pickup/disposal. Require owners to
treat vacant lots.
➢ 2014: Spring and Fall curbside debris pickup. Volunteers treat remaining
RECOA-owned commons. Funding for ladder fuel treatment added to
neighborhood landscape contracts. Evacuation signs installed. RECOA
designated a Firewise Community.
• 2015: Spring curbside debris pickup. Begin transition from simple ladder
fuel reduction (Phase I) to fuel load reduction (Phase II) on commons.
Phase II removes 20-30% of junipers to create gaps in canopy and
expands ladder fuel reduction zone around remaining trees.
➢ 2016: Spring curbside debris pickup. Conduct detailed survey of risks in
managed neighborhoods and treat unirrigated areas in one neighborhood.
Continue Phase II treatment of RECOA common areas.
➢ 2017: Continue Phase II effort on commons (Mar/Apr). Pending May
curbside debris pickup event. Planned Fall treatment of unirrigated
neighborhood areas. Include unirrigated areas in neighborhood landscape
contracts.
Progress to date:
Y Secured ongoing funding for CWP program for common area treatment
(including neighborhoods) and curbside pickup of owner debris.
• Completed initial (Phase I) treatment of all 220+ acres of RECOA common
areas. Phase II (fuel reduction) is — 30% complete.
• Removed more than 14,000 cu yds of flammable debris.
Y Vacant lots: only about a dozen remain untreated or partially treated.
• Adjacent property: BLM thinned junipers around RECOA as part of Cline
Buttes Recreation Area development and to complement RECOA efforts.
• Landscape and new construction plans are reviewed for CWP compliance.
• Recognized Firewise Community since 2014.
Next:
• Complete pre-sustainment treatment of unirrigated neighborhood areas by
Fall 2017. Follow on maintenance will be under landscape contract.
Y Pursue/engage/encourage owner participation/compliance through
education and publicity of annual FireFree & Firewise events.
• Plan and coordinate treatment of common areas: complete Phase II (tree
thinning) effort by 2022. Then begin sustaining treatment at 6-8 year
intervals.
• Coordinate volunteer work projects on small parcels of common area.
Y Continue coordination with Northview on adjacent resort and Cline Buttte
Utility properties.
Y Continue collaboration with Architectural Review Committee on landscape
plans and new construction.
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