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2017-269-Minutes for Meeting April 12,2017 Recorded 5/25/2017
Recorded in Deschutes County CJ2017-269 Nancy Blankenship, County Clerk Commissioners' Journal 05/25/2017 10:52:13 AM For Recording Stamp Only Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97703-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS Allen Conference Room Monday, April 12, 2017 Present were Commissioners Tammy Baney, Anthony DeBone and Phil Henderson. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David Doyle, County Counsel; and Sharon Ross, Board Executive Secretary. Attending for a portion of the meeting were Wayne Lowry, Finance Director; Scot Langton, County Assessor; Judith Ure, Management Analyst; Whitney Hale, Public Information Officer; Eric Mone, Environmental Health Supervisor; and George Conway, Health Services Director. No representatives of the media were in attendance. CALL TO ORDER: Chair Baney opened the meeting at 1:30 p.m. ACTION ITEMS 1. BOCC Narrative for FY2018 Budget: Whitney Hale, Public Information Officer presented a draft form of the Board of County Commissioners narrative that is included in the annual budget documents. This includes appointments and affiliations listed for the Commissioners. The deadline to be submitted to the Finance Department is by the end of this week. Upon discussion, the BOCC Mission statement will not be revised at this time. Minutes of Board of Commissioners' Work Session April 12, 2017 Page 1 of 4 The Board reviewed the current listing and made revisions. Commissioner DeBone noted he has been unable to attend Project Wildfire due to other commitments and Commissioner Henderson expressed interest in replacing him. Commissioner DeBone also noted submitting written changes to dropping the memberships in the NACo Telecommunications Technology Steering Committee and the AOC Energy and Environment Committee. Commissioner Henderson noted his interest in participating in any of the Cohesive Strategy groups. Commissioner Baney had no revisions to her membership list. Commissioner Henderson noted interest in sharing membership on EDCO and will also take the Upper Deschutes Basin Study Work Group. Ms. Hale will revise the document to reflect the revisions. 2. Support for Benevolent Organization Food Service Licenses: Eric Mone, Environmental Health Supervisor presented a request for a general fund transfer in the amount of $15,765 in fiscal year 2016-2017 to Environmental Health to subsidize food service licensure administration and two inspections per year for benevolent organizations and government entities. Deschutes County Environmental Health inspects 19 benevolent food service organizations and five government agencies and waives or discounts the fees based on statute. Past practice has been to waive the entire fee for the benevolent organizations and to discount fees for the government entities. The list of facilities was reviewed. Mr. Mone gave the history of the licensure of the government agencies. Consideration made on removing the government agencies from the exempt listing and also of including this item with the fee schedule for next year's review. DEBONE: Move approval of the general fund transfer in the amount of $15,765 HENDERSON: Second. VOTE: DEBONE: Yes HENDERSON: Yes BANEY: Chair votes yes. Motion carried 3. Legislative Session Item: Nick Lelack, Community Development Director presented a draft letter to the Joint Committee on Marijuana Regulation relative to Senate Bill 1057 as discussed during this morning's meeting to request opportunity to engage in discussions and to clarify inaccuracies presented at the public hearing. The letter will be signed by Chair Baney Minutes of Board of Commissioners' Work Session April 12, 2017 Page 2 of 4 and Mr. Lelack will send it to Salem by 3:15 p.m. The next committee meeting is scheduled for next Tuesday and PacWest is monitoring the status. 4. Property Taxes for Bear Creek Solar: Scot Langton, County Assessor, presented a Payment in Lieu of Taxes Agreement. The applicant is in the process of developing and will be constructing a solar energy generation facility that will be commonly known as Bear Creek Solar with a rated nameplate capacity of 10 megawatts alternative current. Mr. Langton noted payment in lieu of tax on solar projects is a new program adopted by legislation last general session. The agreement and fees were reviewed and questions were raised regarding the trade-offs of the flat rate vs. the property tax based payment system. The Board supported moving forward with the PILOT agreement on this solar facility but want to revisit this issue in the future and include on the next Business Meeting Consent Agenda for consideration. At this time of 3:01 p.m. a recess was taken and the meeting was reconvened at 3:06 p.m. 5. 2017-2018 Video Lottery Funds Allocations: Judith Ure, Management Analyst, reported each year the Board of Commissioners reviews anticipated revenue from the County's portion of video lottery proceeds for the upcoming fiscal year and develops an expenditure plan that has historically included funding for economic development activities, various projects, support for other organizations, and Board grant programs. At this time, a recess was taken and 3:16 p.m. and the meeting was reconvened at 3:20 p.m. Ms. Ure noted there is $861,862 available in this fund and asked the Board for their recommendations for the video lottery fund allocations and the service partners fund requests. Ms. Ure will take the recommendations as discussed and include the information into the expenditure plan. Minutes of Board of Commissioners' Work Session April 12, 2017 Page 3 of 4 OTHER ITEMS At the time of 4:13 p.m. the Board went into Executive Session under ORS 192.660 Labor Negotiations and postponed the noted real property negotiations session to another date. The Board carne out of Executive Session at 4:28 p.m. OTHER ITEMS continued: • Dues for Eastern Oregon Counties Association (EOCA): County Administrator Anderson presented information regarding the past several years of EOCA dues requests for further discussion on the invoice received for annual dues for EOCA. Question raised on the time frame of the invoice. County Administrator Anderson noted the invoice from Union County states 2016/2017. After discussion, the Board agreed on a full payment of the invoice of $15,800. ADJOURN: Being no_ further discussion, the meeting adjourned at 4:42 p. m. DATED this (../4.- Day of ( 2017 for the Deschutes County Board of Commissioners. 0 % (._ _ ,\--k1 l(A, Tammy Baney, Cha ATTEST: ecording cretary Lam, Anthony Philip G. eBone, Vice Chair derson, Commissioner Minutes of Board of Commissioners' Work Session April 12, 2017 Page 4 of 4 TES tU Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/ WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 PM, WEDNESDAY, APRIL 12, 2017 Allen Conference Room - Deschutes Services Building, 2ND Floor —1300 NW Wall Street — Bend Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be addressed at the meeting. This notice does not limit the ability of the Board to address additional subjects. Meetings are subject to cancellation without notice. This meeting is open to the public and interested citizens are invited to attend. Work Sessions allow the Board to discuss items in a less formal setting. Citizen comment is not allowed, although it may be permitted at the Board's discretion. If allowed, citizen comments regarding matters that are or have been the subject of a public hearing process will NOT be included in the official record of that hearing. Work Sessions are not normally video or audio recorded, but written minutes are taken for the record. CALL TO ORDER ACTION ITEMS 1. BOCC Narrative for FY2018 Budget - Whitney Hale, Public Information Officer 2. Support for Benevolent Organization Food Service Licenses - George Conway, Health Services Director 3. 2017-18 Video Lottery Fund Allocations - Judith Ure, Management Analyst 4. Property Taxes for Bear Creek Solar - Scot Langton & Wayne Lowry OTHER ITEMS 5. EXECUTIVE SESSION under ORS 192.660 (2) (d) Labor Negotiations and ORS 192.660 (2) (e) Real Property Negotiations These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories. Board of Commissioners Work Session Agenda Wednesday, April 12, 2017 Page 1 of 2 Executive sessions are closed to the public; however, with few exceptions and under specific guidelines, are open to the media. ADJOURN Deschutes County encourages persons with disabilities to participate in all programs and activities. To request this information in an alternate format please call (541) 617-4747. FUTURE MEETINGS: Additional meeting dates available at www.deschutes.ora/meetinocalendar (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.) Board of Commissioners Work Session Agenda Wednesday, April 12, 2017 Page 2 of 2 -'ES 0 111 0 1 Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of April 12, 2017 DATE: FROM: Whitney Hale, Administrative Services, 541-330-4640 TITLE OF AGENDA ITEM: BOCC Narrative for FY2018 Budget PUBLIC HEARING ON THIS DATE?: No ATTENDANCE: Whitney Hale SUMMARY: Finance and Administrative Services are finalizing the FY2018 budget narratives. The BOCC narrative historically has included appointments and affiliations. Staff wanted to check in with the BOCC on the current status of appointments and affiliations. BOARD OF COUNTY COMMISSIONERS Mission Statement: To provide public oversight of the governmental process by setting policy and structure for Deschutes County. Department Overview: The County Commissioners are the elected representatives of the citizens of Deschutes County. The Board of County Commissioners (BOCC) is the policy making body of Deschutes County and is comprised of three at -large elected commissioners: • Commissioner Tammy Baney (Chair) took office in 2007 and was re-elected for the 2015 — 2019 term. • Commissioner Anthony DeBone (Vice -Chair) took office in 2011 and was re-elected for the 2015 — 2019 term. • Commissioner Philip G. Henderson was elected in 2017 to serve for the 2017 — 2021 term. The Board's duties include executive, judicial (quasi-judicial) and legislative authority over policy matters of county -wide concern. To implement policy and manage day-to-day operations, the Board appoints a County Administrator, as well as a County Legal Counsel. Additionally, the Board is the governing body for the Sunriver Service District, 9-1-1 Service District, Extension/4-H Service District and the Black Butte Ranch Service District. The Board takes a lead role in working with and lobbying the Oregon State Legislature and Oregon's U.S. Congressional delegation. Inter -jurisdictional work also takes place with the governing bodies in the four cities located in Deschutes County (Bend, Redmond, Sisters and La Pine) and other regional governments in addressing matters of mutual concern. Appointments & Affiliations Individual members of the Board also represent the County through appointments or affiliations with various community boards and agencies. Commissioner Tammy Baney, Chair • Deschutes County Board of Commissioners - Chair • Central Oregon Visitors' Association (COVA) - Member • Public Safety Coordinating Council - Chair • Wellness and Education Board of Central Oregon - Member • Central Oregon Health Council - Chair • Hospital Facility Authority Board - Chair • ORMAP (The Oregon MAP) Board - Member • Association of Oregon Counties (AOC) Legislative Committee - Member • Association of Oregon Counties - Past President • Family Access Network - Ex -Officio Member • Healthy Beginnings - Ex -Officio Member • KIDS Center Advisory Board - Member • National Association of Counties (NACo) - Human Services & Education Committee • Oregon Housing Stability Council - Member • Oregon School Immunization Law Advisory Committee - Member • Oregon Transportation Commission - Chair Commissioner Anthony DeBone, Vice -Chair • Deschutes County Board of County Commissioners - Vice Chair • Bend Metropolitan Planning Organization (MPO) - President • PSCC - Public Safety Coordinating Council - Alternate Board Representative • Central Oregon Area Commission on Transportation • Central Oregon Intergovernmental Council (COIC) - Executive Board • Deschutes County Audit Committee - Member • Economic Development for Central Oregon (EDCO) Executive Committee • La Pine/Sunriver Economic Development Committee - Member • NACo Telecommunications - Technology Steering Committee - Member • Sisters Economic Development Advisory Committee - Member • AOC - Energy & Environment Committee - Member • Project Wildfire - Commissioner Representative • Deschutes County Historical Society - Ex -Officio Member • AOC District 2 Chair • Central Oregon Regional Solutions Advisory Committee - Member Commissioner Philip G. Henderson • Redmond Economic Development, Inc. - Member • East Cascades Workforce Investment Board - Member Funds General Fund (Fund 001-00): Accounts for the financial operations of the County that are not accounted for in any other fund. Principal sources of revenue are property taxes and revenues from the State of Oregon and federal government. The budget resource summary includes revenues not associated with the General Fund operating departments, which are addressed in other areas of this document as indicated below: • 001-0000 County General Fund Revenue • 001-0200 County Assessor's Office (narrative in Direct Services Section) • 001-0500 County Clerk's Office (narrative in Direct Services Section) • 001-0600 Board of Property Tax Appeals (narrative in Direct Services Section, County Clerk's Office) • 001-1100 District Attorney's Office (narrative in Public Safety Section) • 001-1800 Finance & Tax Department (narrative in Support Services Section) • 001-2300 Veterans' Services Office (narrative in Support Services Section, Administrative Services) • 001-2500 Property Management (narrative in Support Services Section, Property & Facilities) • 001-2600 Grant Projects (narrative in Support Services Section, Administrative Services) • 001-4500 County General Fund Non -departmental TES -< Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of April 12, 2017 DATE: March 17, 2017 FROM: George Conway, Health Services, TITLE OF AGENDA ITEM: Support for Benevolent Organization Food Service Licenses PUBLIC HEARING ON THIS DATE?: No ATTENDANCE: George A. Conway, Health Services Director; and Eric Mone, Environmental Health Supervisor, Health Services Department SUMMARY: State law requires local jurisdictions to charge a reduced fee for food service licenses for benevolent organizations. The practice in Deschutes County has been to waive the fees entirely for benevolent organizations and to charge half -fees for government entities. Deschutes County Environmental Health licenses and inspects 19 benevolent organizations and 5 government entities, charging no fees or half fees to assist them in the great work they do in our communities. Waiving and reducing these fees makes it difficult to balance the Environmental Health budget given the fee-for-service budget model. RECOMMENDATION & ACTION REQUESTED: Approval of a general fund transfer in the amount of $15,765 in FY 2016-2017 to Environmental Health to subsidize food service licensure administration and two inspections per year for benevolent organizations and government entities. HEALTH SERVICES 2577 NE Courtney Drive, Bend, Oregon 97701 Public Health (541) 322-7400, Fax (541) 322-7465 Behavioral Health (541) 322-7500, Fax (541) 322-7565 www.deschutes.org MEMORANDUM DATE: March 31, 2017 TO: Board of County Commissioners FROM: Eric Mone, Environmental Health Supervisor SUBJECT: Support for Benevolent Organization Food Service Licenses Background: Deschutes County Environmental Health licenses and inspects 19 Benevolent Organizations (BO) and 5 Governmental entities (GE), waiving licensure fees for the BOs and charging half fees for the GEs. State law requires local jurisdictions to charge a reduced fee for food service licenses for BOs. The practice in Deschutes County has been to waive the fees entirely for BOs and charge half -fees for GEs (see attached list). Issue: Environmental Health licenses and inspects these food service organizations charging no fees or half fees to assist them in the great work they do in our communities. By waiving the fees to BOs and charging half -fees to GEs, it is difficult to balance the Environmental Health budget given our fee-for-service budget model. Requested Action: Decide whether to transfer $15,765 in FY 2016-2017 to Environmental Health to subsidize our food service licensure administration and two inspections per year for BOs and GEs. EH:kh Attachment H:\My Documents\ADMINISTRATION\Board of County Commissioners\BoCC Agenda Requests\Support for Benevolent Organization Food Service Licenses 3 31 2017.docx Our Mission: To Promote and Protect the Health and Safety of Our Community. 2016-2017 EXEMPT FACILITIES NUMBER FEE FEE IF NOT NAME OF FACILITY OF SEATS CHARGED EXEMPT Bend's Community Center 250 0 $986.00 Bend Elks Lodge No. 1371 110 0 $880.00 Bethlehem Inn 50 0 $742.00 City Center Foursquare Church 25 0 $742.00 Jericho Table 50 0 $742.00 La Pine Community Kitchen 75 0 $880.00 La Pine Lions Club (Mobile) 0 0 $366.00 La Pine Lions Club (Commissary) 0 0 $265.00 La Pine Senior Center 140 0 $880.00 Lagniappe Cafe (Mobile) 0 0 $318.00 Lavendar Thrift - Hope's Nutri Stop 25 0 $742.00 Redmond Council for Senior Citizens 170 0 $986.00 Salvation Army 80 0 $880.00 Sheperd's House 50 0 $742.00 Sisters Senior Center 80 0 $880.00 St. Helens Center - Family Kitchen 72 0 $880.00 St. Thomas Parish Center 400 0 $986.00 Tag It Forward Coffee (Mobile) 0 0 $366.00 Tag It Forward Coffee (Warehouse) 0 0 $212.00 Bend Senior Center** 200 $493.00 $493.00 Elevation Cafe at COCC** 80 $440.00 $440.00 La Pine Event Center** 350 $493,00 $493.00 OSU Cascades Dining Hall** 250 $493.00 $493.00 Pavilion (The)** 50 $371.00 $371.00 TOTAL EXEMPT AMOUNT $15,765.00 **Government Entity - 1/2 Fees Paid April 12, 2017 The Honorable Ginny Burdick and Ann Lininger, Co -Chairs Joint Committee on Marijuana Regulation 900 Court St. NE, S-407 Salem, Oregon 97301 Re: SB 1057 / Dash -11 Amendments Board of County Commissioners PO Box 6005, Bend, OR 97708-6005 1300 NW Wall Street, Suite 206, Bend, OR 97701-1960 TEL (541) 388-6570 • FAX (541) 385-3202 www.deschutes.ora board@co.deschutes.or.us Tammy Baney Anthony DeBone Philip Henderson Deschutes County Board of County Commissioners (Board) was alerted late yesterday afternoon of a spirited discussion that led to Dash -11 Amendments to SB 1057. Unfortunately, the Board did not receive any prior notice that marijuana land use concepts would be discussed at the hearing, including the Dash -11 Amendment targeted at Deschutes County's marijuana regulations. We respectfully request an opportunity to engage in this discussion and identify and clarify to this Committee the inaccuracies presented at yesterday's hearing. Inaccuracies. • Deschutes County is not requiring sprinklers in greenhouses. One applicant coordinated with the Redmond Fire District on water source requirements for her proposed greenhouse. The Redmond Fire District offered to reduce the water source requirements if this applicant voluntarily elected to install sprinklers. The County's Building Safety Division recommended this applicant coordinate with the State Fire Marshall to address the water source requirements because sprinklers appear to be an excessive requirement for the proposed use of the greenhouse. • The Deschutes County Community Development Department has not, does not, and will not make building plans available to the public for marijuana or any other buildings as stated at the hearing. As Sen. Prozanski stated, this is a clear violation of state law. Deschutes County protects building plans as intellectual property (i.e., architectural designs). • Other testimony claimed that Deschutes County has only approved 11 marijuana applications out of over 1900 marijuana grow sites in the county. As of January 2017, the Oregon Health Authority indicates there are 1322 medical marijuana grow sites in all of Deschutes County. However, it is unknown how many of the grow sites are located in city limits and how many are located in the rural county due to confidentiality laws. Last year, an attorney representing several Deschutes County medical marijuana growers anticipated the County would only receive 25-35 total applications for recreational marijuana production. specific review processes. It is important to note that those testifying before the Committee yesterday participated on the MAC and throughout the process to develop and adopt the County's regulations. • Deschutes County's TPM regulations are modeled after and very similar to Clackamas and Lane Counties' regulations. The only difference is the added flexibility described above. • The Board has a responsibility to represent the interests of all Deschutes County residents. Measure 91, legalizing marijuana personal possession, personal manufacture and sale of marijuana barely passed in Deschutes County by a vote of 51% to 49%. Disaggregating the vote, it was widely rejected in the rural county. At the same time, Deschutes County continues to be the fastest growing county in Oregon. Last year's population forecast from Portland State University's Population and Research Center, showed that rural Deschutes County grew at a higher average annual growth rate than the City of Bend, 5.2% to 2.7%. The county's rural population is 61,475, one of the highest in Oregon, outside the Portland metro area. • As discussed above, the County's regulations support this emerging industry while honoring the expectations and values of our large and growing rural population, many residing in close proximity to Exclusive Farm Use zones and marijuana production operations and proposals. The Board looks forward to discussing our program with the Joint Committee on Marijuana Regulation. Sincerely, DESCHUTES COUNTY BOARD OF COMMISSIONERS Tammy Baney Chair c: Members of the Joint Committee on Marijuana Regulation Senators Ted Ferrioli, Tim Knopp, and Dennis Linthicum Representatives Knute Buehler, John Huffman, Mike McLane, and Gene Whisnant PAYMENT IN LIEU OF TAXES AGREEMENT This PAYMENT IN LIEU OF TAXES AGREEMENT ("Agreement") is effective as of , 2017, by and between BEAR CREEK SOLAR CENTER, LLC, an Oregon Limited Liability Company authorized to do business in Oregon ("Company") and DESCHUTES COUNTY, OREGON, a political subdivision of the State of Oregon ("County"')(each a "Party" and collectively, the "Parties"), with respect to the following facts: A. Company is in the process of developing, and will be constructing, a solar energy generation facility that will be commonly known as Bear Creek Solar, with a rated nameplate capacity of 10 megawatts alternating current (MWac) ("Solar Facilities"). B. The Solar (Facilities will be located entirely within unincorporated Deschutes County, at Assessor tax identification number 17-23-36, Tax lot 700 and 17-23-36, Tax Lot 500 ("Solar Site"). A diagram of the Solar Site and Solar Facilities (collectively, the "Solar Project") is attached as Exhibit A. A legal description of the Solar Site is attached as Exhibit B. C. Company is in possession and control of the Solar Site, and will be in possession and control of the Solar Project upon construction of the Solar Facilities. It is estimated that the Solar Project will be operational in the Fourth Quarter of 2017. D. Company and County mutually desire to enter into this Agreement for payment of a fee in lieu of property taxes for the Solar Project, pursuant to Oregon House Bill 3492 (2015), codified at 2015 Oregon Laws, Chapter 571. NOW THEREFORE, for good and valuable consideration including the terns, conditions and covenants of this Agreement, the Parties agree as follows: 1. Exemption. This Agreement shall apply to the tax year from July 1, 2018 to June 30, 2019, and each of the next tax years thereafter, through and including the tax year July 1, 2038 to June 30, 2039 ("Term"). Except as otherwise provided in this Agreement, the Solar Project shall be exempt from property tax for the Term of this Agreement. The Term of this Agreement (as measured from the first day of the first tax year to which it applies) shall be equal to 20 years unless terminated earlier in accordance with paragraph 8. 2. Payment in Lieu of Taxes. The fee in lieu of taxes ("Fee") shall be $7,000 multiplied by the rated nameplate capacity of the Solar Project treasured in MWac. PILOT AGREEMENT #2016-553 J, - - 1 Comment [All: Garrett, please update this section and the Exhibits 3. Initial Request for Computation. No later than December 31, of the year preceding the first property tax year of the Term of this Agreement, as set out in Section 1, Company shall file with the County Assessor a copy of this Agreement and a request for computation of the fee for the first tax year. The request shall include any information required by the Assessor to compute the fee. 4. Subsequent Requests for Computation. On or before December 31, preceding each tax year during the Term of this Agreement, Company shall file with the County Assessor a request for computation of the Fee for the upcoming tax year. If the owner of the Solar Project, the person or entity in possession or control of the Solar Project, and/or the nameplate capacity of the Solar Project measured in MWac has changed since the filing of the last request for computation, the request shall include the new information. 5. Late Fee. Any request for computation filed after December 31 for the upcoming tax year shall include payment of a late fee of $200. 6. Computation and Payment of Fee. No later than the February 1 next following the filing of each request for computation of the fee, the County Assessor shall notify Company in writing of the amount of the Fee for the upcoming tax year. Company shall pay the Fee on the next following March 1 or thirty days after the County Assessor's notice was sent, whichever is later. 7. Failure to Pay Fee. If Company does not timely pay the Fee as required by Section 6, then the Solar Project shall not be exempt from property taxes for the upcoming tax year and shall be assessed and taxed as other similar property in the County is assessed and taxed; provided, however, that if Company subsequently pays the Fee within one year after the date payment became delinquent, plus interest at the rate prescribed in ORS 311.505(2), then the Solar Project's property tax exemption for the upcoming tax year shall be restored. 8. Termination. If Company fails to pay any Fee within one year after payment of such Fee became delinquent, then: (a) the Solar Project shall be disqualified from the exemption provided for herein and this Agreement shall terminate; (b) the Solar Project shall be assessed and taxed as other similar property is assessed and taxed for the tax year to which the unpaid Fee applied, and thereafter; and (c) Company shall pay County, as an additional assessment against the Solar Project, an amount equal to the unpaid Fee for the year prior to such termination. The notice shall apply to the tax year following the year in which the notice has been given and shall have no impact on any tax year prior to the notice. The Parties may terminate this Agreement at any time by mutual written agreement. 9. EliCibilitV. Property constituting a solar project that has received an exemption under ORS 285C.350 to 285C.370 or 307.123 for any tax year is not eligible for participation in this Agreement. p PILOT AGREEMENT #2016-553 10. Notices. All notices required or permitted hereunder shall be in writing and shall be given by overnight delivery certified mail, postage prepaid, addressed to each Party as follows, or at such other addresses as either Party may hereafter designate in writing: To Company: OSLH, LLC 1111 Hawthorne Lane, Suite 201 Charlotte, NC 28205 To County: County Administrator 1300 NW Wall Street Bend, OR 97703 To County Assessor: Assessor 1300 NW Wall Street Bend, OR 97703 11. Binding Effect. This Agreement shall be binding upon and shall inure to the benefit of each of the Parties, their respective heirs, executors, administrators, legal representatives, successors and assigns. 12. Assignment. The Company may assign, transfer or pledge its rights under this Agreement only upon prior written consent by County; provided, however, such consent shall not be required for the granting of a security interest in, collateral assignment of, or other encumbrance of any or all of the Company's interest in this Agreement in connection with the financing of this Solar Facilities. 13. Integration. This Agreement contains the entire agreement of the Parties and supersedes all prior and contemporaneous agreements, oral or written. 14. Governing Law. This Agreement shall be subject to, and governed by, the laws of the State of Oregon, and venue for any dispute hereunder shall lie in the Circuit Court for Deschutes County, Oregon. 15. Interpretation. This Agreement implements Oregon House Bill 3492 (2015) and shall whenever possible be interpreted in a manner consistent with such law. 16. Counterparts. This Agreement may be executed in counterparts, and an electronic or facsimile copy of a signature shall be deemed an original for all purposes. PILOT AGREEMENT #2016-553 WHEREFORE, Company and County have executed this Agreement as of the date first set forth above. COMPANY: COUNTY: Deschutes County, Oregon By: By: Title: Commissioner Chair By: Commissioner Vice Chair By: Commissioner PILOT AGREEMENT #2016-553 EXHIBIT A EXHIBIT B PILOT AGREEMENT #2016-553 LEGAL DESCRIPTION SECTION THIRTY-SIX (36), TOWNSHIP SEVENTEEN (17) SOUTH, RANGE TWELVE (12), EAST OF THE WILLAMETTE MERIDIAN, DESCHUTES COUNTY, OREGON. THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER (NE1/4 NW1/4) AND THAT PORTION IN THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER (NW1/4 NE1/4) LYING WEST OF THE WEST BOUNDARY OF THE PACIFIC POWER AND LIGHT EASEMENT. ALL OF THE SOUTH HALF OF THE NORTHWEST QUARTER (51/2 NW /S) AND THAT PART OF THE SOUTHWEST QUARTER OF THE WATT -MAST OLARTER (SW1/4 NE1/4) LYING "WESTERLY OF THE WEST BOUNDARY Cr THE RICHT-OF-WAY LINE OF PACIFIC POWER AND UQ -IT COMPANY'S EASEMENT RECORDED SEPTEMBER 26. 1965, IN BOOK 145, PACE 354, DEED RECORDS, ALL IN SECTION 36, TOWNSHIP I? SOUTH, RANCE 12, EAST OF THE WlLLAVE.I Il: MERIDIAN, CESCHUTES COUNTY, UREGON. DESCHUTES COUNTY TAX LOT 17236000U7U0. PILOT AGREEMENT #2016-553 -(ES w 0 -< Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of April 12, 2017 DATE: April 5, 2017 FROM: Judith Ure, Administrative Services, 541-330-4627 TITLE OF AGENDA ITEM: 2017-18 Video Lottery Fund Allocations PUBLIC HEARING ON THIS DATE?: Yes ATTENDANCE: Judith Ure, Management Analyst SUMMARY: Each year, the Board of Commissioners reviews anticipated revenue from the County's portion of video lottery proceeds for the upcoming fiscal year and develops an expenditure plan that has historically included funding for economic development activities, various projects, support for other organizations, and Board grant programs. Preliminary estimates indicate that statewide video lottery revenue in FY 2017-18 will likely be comparable to that received during FY 2016-17. However, additional expenditures resulting from the 2016 passage of ballot measures 96 (veterans' funding) and 99 (outdoor school funding) could potentially impact the share that is allocated to counties. During the work session, staff will provide background information concerning the video lottery fund, past allocations, and recipient organizations and will guide the Board through a worksheet to develop an expenditure plan for the County's Video Lottery Fund (165) in FY 2017-18. Attached are supporting documents intended to assist with this process. RECOMMENDATION & ACTION REQUESTED: Develop expenditure plan for Video Lottery Fund (165) in fiscal year 2017-18. Preliminary CATEGORY RESOURCES TOTAL RESOURCES REQUIREMENTS Administration Sub -Total Contingency Sub -Total Deschutes County FY 2017-18 Video Lottery Fund Allocations Projected Amount Available: $800,000 PROGRAM I FY 2016-17 FY 2017-18 BALANCE REMAINING Beginning Net Working Capital General Fund Transfer (EDCO) State Video Lottery Revenue Interest Revenue Personnel Internal Services 117,000 159,362 0 0 682,000 7.00,000 1000 2,500 800,000 861,862 0 -11,757 -11,757 ''i Contingency -100,000 Economic Development (59-21) Sub -Total Other Economic Development Sub -Total -100,000 EDCO Regional Capacity / Operational Support -122,200 Local Capacity: Bend -10,000 ,Local Capacity: La Pine -25,000 Local Capacity: Redmond -10,000' Local Capacity: Sisters -20,000 Venture Catalyst Programa -30,000 •FoundersPad 0 Business Loan Fund Recapitalization (Fund 105)' -80,943 -298,143 Sunriver Chamber of Commerce Project Support (59-16 & 59-20) Shop -with -a -Cop Program Public Transit: Rural Services .Volunteer Connect / Project Connect Arts & Culture Other: ------- ------- Other: Sub -Total Service Partners (59-20) Sub -Total 0 -3,000 -5,000 0 -15,000 0 0 -23,000 ,Central Oregon Council on Aging (COCOA) , MountainStar Family Relief Nursery J -Bar -J / Cascade Youth and Family Services (Redmond Senior Center 1KIDS Center Latino Community Association -30,000 -15,000 -15,000 -2,100 -20,000 -15,000 Bethlehem Inn ;Family Access Network (FAN) 'Saving Grace / Mary's Place Central Oregon Veterans' Outreach (COVO) Court Appointed Special Advocates (CASA) Healthy Beginnings Central Oregon 2-1-1 Upper Deschutes Watershed Council Other: Other: Discretionary Grant Program (59-20) Discretionary Grants Fundraising Grants Other: Other: Sub -Total -20,000 -15,000 -15,000 -15,000 -25,000 -15,000 -10,000 -20,000 0 0 -232,100 -45,000 -15,000 0 0 -60,000 Community Grant Program (59-20) Emergency Food, Clothing and Shelter -75,000 Health, Mental Health, and Addictions Treatment 0 Arts & Culture Sub -Total TOTAL REQUIREMENTS OVER/SHORT Other Essential Services Other: Other: 0 0 0 0 -75,000 -800,000 -12,979 -12,979 159,362 159,362 859,362 861,862 861,862. 4/12/2017 NOTES 861,862 848,883 BOCC, Administration, Finance, Finance/HR Project 848,883 848,883 Optional to allow for unexpected revenue variations I 0 848,883 - - 0 848,883 Requesting $125,000 - increase of $2,800 O 848,883 Requesting $10,000 0 848,883 Requesting $25,000 O 848,883 Requesting $10,000 0 848,883 Requesting $25,000 - increase of $5,000 0 848,883 Requesting $25,000 - decrease of $5,000 0 848,883 Requesting $0 0 848,883 Current balance = $138,000 ±1- O 848,883 . 0 848,883- 0 848,883. 0 -2,500 0 -15,000 0 0 -17,500 848,883 846,383 846,383 831,383 831,383 831,383 831,383 O 831,383 Requesting $30,000 0 831,383 Requesting $18,000 - increase of $3,000 0 831,383 Requesting$15,000 0 831,383, Requesting $2,500 - increase of $400 0 831,383 Requesting $25,000 -increase of$5,000 0 831,383 Requesting $17,000 - increase of $2,000 0 831,383 Requesting $22,000 - increase of $2,000 0 83 L383: Requesting $15,000 0 831,383 Requesting $15,000 0 831,383 Requesting $20,000 - increase of $5,000 fl 831,383 Requesting $30,000 - increase of $5,000 0 831,383. Requesting $20,000 - increase of $5,000 0 831,383 No new amount requested. O 831,383 Requesting $20,000 0 831,383 0 831,383 0 831,383 0 831,383 0 831,383 O 831,383 0 831,383 O 831,383 0 0 0- 0 0 0 0 831,383 831,383 831,383. 831,383 831,383 831,383 831,383 -30,479 -30,479 0 831,383 831,383 Deschutes County Video Lotter Fund (165) Allocation Descriptions RESOURCES Beginning Balance: Anticipated amount left unspent at the end of fiscal year 2016-17 and carried over into fiscal year 2017-18. Includes higher than expected video lottery proceeds received and interest earned as well as unspent contingency from 2016-17. General Fund Transfer (EDCO): Amount transferred from the General Fund into the Video Lottery Fund in fiscal year 2015-16 to support increase in payments to Economic Development of Central Oregon. Not required in fiscal year 2016-17 or 2017-18. State Video Lottery Revenue: Statewide revenue from video lottery proceeds is expected to remain steady in fiscal year 2017-18. However, the counties' share may be reduced as a result of Ballot Measures 96 and 97 which passed in November and which dedicate video lottery revenue for veterans' services and for outdoor school. That impact is unclear at this time and the projection included on the fiscal year 2017-18 worksheet uses approximately the same amount that the County received in fiscal year 2016-17 as the basis of calculation. Interest Revenue: Earnings received on pooled investments predicted to be approximately the same as fiscal year 2016-17. REQUIREMENTS Administration: Personnel — Personnel costs are not charged to Fund 165. Internal Service Charges — Charges in support of the Board of County Commissioners, Administration, Finance, and the Finance/Human Resources software replacement project as established by the budget office. Contingency: Amount determined by the Board of Commissioners to be held in reserve to mitigate unforeseen reductions in video lottery revenue throughout the year. Economic Development: Funding determined by the Board of Commissioners to support economic development activities. Economic Development for Central Oregon — Includes unrestricted operational support as well as resources for staffing in Bend, La Pine, Redmond, and Sisters and the Venture Catalyst Program. Business Loan Recapitalization — Amount established by the Board of Commissioners to recapitalize the Economic Development Loan Fund (105) if needed. Project Support: Includes support determined by the Board of Commissioners for projects not otherwise categorized and also provides an opportunity to address economic development and other community issues which may be of a topical nature. Shop -with -a -Copy Program — Contribution to the annual program operated by the Sheriffs Office. Public Transit — Two-year commitment made by the Board of Commissioners for matching funds to secure a federal grant for public transit services in the La Pine community in fiscal year 2017-18 and 2018-19. Volunteer Connect/Project Connect — Contribution to an annual event providing critical services to those experiencing homelessness. As of fiscal year 2015-16, this program is longer operational. Arts & Culture — Funding for a County competitive grant program to support programs that bring arts and culture events and education to residents of Deschutes County. Funds were allocated for fiscal year 2016-17, but by earlier Board decision, the grant solicitation will not occur until July 2017 to allow for the opportunity to possibly increase the amount of funding available. Service Partners: Service Partners are organizations that 1) Provide a mandated or sole source service to residents of Deschutes County; 2) Were initiated, led, or created by the County; and/or 3) Perform services that the County would otherwise be obligated to provide. Additional information has been provided by each Service Partner in advance of the fiscal year 2017-18 video lottery discussion showing the impact of these investments. Discretionary Grant Program: Funds made available to local non-profit organizations in the form of small grants for projects and initiatives. Each Board member has traditionally been assigned a set dollar amount to be awarded throughout the year. An equal amount has also been set aside for grants that leverage County support for fundraising activities. Community Grant Program: In past years, the County offered a Community Grant Program which provided moderate amounts of funding annually to local non-profit organizations through a competitive grant process. Since 2015-16, this program was outsourced to the United Way of Deschutes County which coordinates County funding with an annual federal grant program to support local non -profits which furnish emergency food, clothing, and shelter to Deschutes County residents in need. EDCO MOVE START GROW Deschutes County Economic Development Investment Initiative 2017-18 Fiscal Year EXECUTIVE SUMMARY For decades, Deschutes County has been a key partner in the work of economic development both through its own operations and through contracting with EDCO for business development services and efforts to improve the local business climate. There are three primary factors driving this ongoing investment by Deschutes County from lottery funding allocated for economic development: • As a private non-profit, our personnel and overhead costs are lower than the County; • EDCO leverages private sector funding to stretch limited public dollars further; and • the organization has a proven track record of success, efficiency and effectiveness in fostering job growth, industry diversification and the key elements that pave the way for both. The following proposal is a revised and updated document that closely mirrors the program funded in the current fiscal year by Deschutes County. The matrix below and supporting narrative represents a one year investment for comprehensive economic development services within Deschutes County, including the operation of programs and offices in all incorporated cities within the County's political borders. 41'11 III you II Program 1IJ11llii1 la'i 11 11111 Illrl11i11il1116. Ili V'11'I�9 County County and other FY2015-16 Funding for FY Public Investment 2016-17 Funding (current) (proposed) (proposed) 1II� it LOCAL ECONOMIC DEVELOPMENT CAPACITY Sunriver/La Pine Sisters Redmond (REDI) Bend $25,000 $20,000 $10,000 $10,000 $25,000 $25,000 $10,000 $10,000 SUPPORTING ENTREPRENEURSHIP & EARLY STAGE Venture Catalyst $30,000 $25,000 Program REGIONAL ECONOMIC DEVELOPMENT CAPACITY EDCO Regional $122,200 $125,000 Office TOTAL: $217,200 $220,000 $25,000 $60,000 $98,000 $100,000 COMPANIES $10,000 $50,000 $343,000 • 1 I W ml 4Ud °1" I11 !li Jd w Members & Program Budget Other Earned ' (inside Deschutes Revenue County borders) (proposed) $5,000 $5,000 $62,000 $70,000 $80,000 $400,000 $622,200 $55,000 $90,000 $170,000 $180,000 $115,000 $570,000 $1,185,000 Funding from Deschutes County leverages (roughly 5:1 or $5 of outside funding for every $1 from the county) substantial investment from cities and other public entities (school districts, college, university) as well as from the private sector. In this way, public dollars are combined to achieve better results and measurably improve the local, county, and regional economy. We believe this partnership has been key to the current #1 rankings in the U.S. for economic performance and job creation from The Milken Institute and Forbes. The following proposal represents a modest increase in County funding (+2,800) over the current fiscal year to continue best -nationally results in terms of job growth and economic diversification. Interestingly, the Milken Institute released a follow up case study on the Bend -Redmond (Deschutes County) MSA in Feburary 2017 entitled: Regional Performance Over Time. This 24 -page outlines some of the foundational elements that have enabled our region to rebound faster and grow stronger than our peers in other parts of the U.S. EDCO's efforts over the past three and half decades are feature prominently in the study. Strong Local Economic Development Capacity The local -regional model forged by EDCO in Central Oregon over the past 15 years is relatively unique in the Western U.S. It is the only such active effort for economic development in Oregon, and we believe a critical contributor to why this region is economically outperforming all others in the nation. The combination of a strong regional organization with equally capable economic development professional capacity at the local level is producing results. For example, here are current projects pending (either in final decision-making process or executing on move, start or grow decisions already made) in each of the local programs within Deschutes County: • Sunriver-La Pine area has a dozen projects in play that combined would result in more than 150 jobs and nearly $90 million in new, taxable capital investment; • Sisters has 24 pending projects that would create 169 jobs and result in $2.9 million in capital investment. • Redmond has 21 pending projects that would create 862 jobs and invest $118.3 million. • Bend has 115 companies pending that combined would create 1,021 well -paying jobs and invest $194.5 million in taxable capital investments. Experience tells us that not all of these companies will move forward with job -creation projects over the next 12 months, but many will and are already doing so. Moreover, the wages paid by companies in EDCO's portfolio are higher than average for the county overall — most exceed $50,000 per year and some companies average compensation is over $100,000. And these are just our business development projects, they do not include efforts such as branding and marketing for La Pine, recruitment and retention of commercial air service efforts with COAST, industrial park development and marketing in Redmond, Bend and La Pine, enterprise zone management in Sisters, Redmond, Bend, La Pine and now Sunriver. EDCO contracts to deliver comprehensive local economic development programs that are financially underwritten by the communities and Deschutes County. Local managers are assisted by local economic development advisory boards. In La Pine, that group is SLED (Sunriver-La Pine Economic Development), an active, 12 -member board comprised of city, county and local business leaders that meets monthly. In Sisters, a nine -member advisory board with a similar structure is ramping up to monthly meetings in the final quarter of the current fiscal year. Bend's efforts are overseen by an official advisory board of the City Council called BEDAB (Bend Economic Development Advisory Board) that EDCO launched nearly a dozen years ago. Meanwhile, Redmond efforts are monitored by the REDI (Redmond Economic Development, Inc.) Board of Directors, a separate organization that contracts with EDCO that was established in 1988. These local programs, with help from the regional organization, are producing results in the form of completed business development projects, new capital investment for the property tax base, and new, well -paying jobs. Supporting Entrepreneurship & Early Stage Companies Fostering entrepreneurship is an important component of the region's economic development strategy. Deschutes County Funding has been critical to allowing time to develop funding necessary to support the promising young companies, which has grown to be a critical business development function within EDCO. The two critical components for establishing Deschutes County as a premier place to start and grow new companies are: 1) a robust mentoring network and 2) access to equity/growth capital. Continued development of these key infrastructure assets will not happen without focused and sustained effort. EDCO's funding priorities for the coming fiscal year are to continue support for important work happening under the Venture Catalyst program. Overseeing this effort is our Venture Catalyst, Brian Vierra, whose leadership continues to set the bar high for both the quality and variety of assets available to young companies and entrepreneurs. On average, Brian meets with and coaches over 200 startups annually and now has a portfolio of 92 promising, scalable young companies with which he works regularly. In addition to this work the Venture Catalyst is responsible for planning and execution of the PubTalk series of events (9-10 annually) and the Bend Venture Conference (BVC), an angel conference that connects entrepreneurs looking for capital and equity investors. BVC already holds the title of the largest (and best!) angel conference in the Pacific NW, but the 2016 conference hit new heights by becoming one of the largest ever events of its kind in the U.S. with 550 attendees over $4 million in investments made to ten startups. Bend Venture Conference In the current fiscal year, EDCO was successful in obtaining outside funding through the Oregon Entrepreneur's Network (OEN) to support the 2015-16 and 2016-17 fiscal years. This combined with strong net revenues from monthly PubTalks (9-10 annually) and Bend Venture Conference, have put the program on a stronger, long-term funding foundation. This is the reason for the $5,000 decrease in funding from Deschutes County. Regional Economic Development Capacity Without a strong regional organization at the Bend office, local offices would enjoy little support for their efforts to measurably improve the economy in their respective areas. The regional office provides support in the areas of media relations and PR, marketing, event production, professional mentoring, professional recruitment, incentive administration, website presence, lead generation and financial management and audit services. The request to slightly increase this component is an attempt to keep up with rising costs associated with this work. Additional funding from new memberships will be combined with Deschutes County Funding to ensure that the regional effort and team has the capacity and expertise to add value to local offices. EDCO's Strategic Plan Historically, the basis of Deschutes County's investment in outsourced economic development services with EDCO has been the organization's periodic three-year strategic plans. The current plan, running from calendar year 2016-18 outlines four primary goals, as well as 22 objectives and 78+ detailed tasks and efforts identified to achieve those goals. A copy of the Executive Summary of EDCO's 2016-18 Strategic Plan has been attached for your review. Should the Commission want the full, unabridged plan, we can certainly make that available as well. As you can see, the organization and its leadership (staff and board) are committed to achieving results in that all goals have numerical targets for the three-year horizon and specific efforts needed to achieve those results. Both effort and results are tracked quarterly and reported to the EDCO Board of Directors. Summary The 2017-18 fiscal year budget request to Deschutes County includes: • $5,000 increase in funding for the Sisters program to match Sunriver-La Pine; • $5,000 decrease for the Venture Catalyst Program, which has realized sustained funding through net proceeds of the successful PubTalk event series and the Bend Venture Conference • $2,800 increase in funding for the regional program to cover increased personnel and benefit costs Overall the net increase of $2,800 represents a very modest 1.3% increase to current fiscal year funding. The other changes to the budget for matching funds are all positive — increased matching funds being provided by Bend, Redmond (and REDI) and EDCO without additional requested funding from Deschutes County. EDCO's board and staff applaud the Commission and the Deschutes County management team for your vision to sustain support for economic development services. We believe this proposal, which follows closely last year's proposal, represents a well-planned and cost effective strategy that is broadly supported by the communities within Deschutes County and leverages greater investment in economic development at the local level — both private and public. Deschutes County Support for Economic Development for Central Oregon (EDCO) Year 2000 General 2001 General 2002 General 2003 General 2004 General 2005 General 2006 General 2007 General 2008 General 2009 General 2010 General 2011 General 2012 General 2013 General 2014 General Operations Operations Operations Operations Operations Operations Operations Operations Operations Operations Operations Operations Operations Operations Operations Venture Catalyst Program FoundersPad Program Community Economic Development Community Economic Development Community Economic Development Community Economic Development 2015 General Operations Venture Catalyst Program FoundersPad Program Community Economic Development Community Economic Development Community Economic Development Community Economic Development 2016 General Operations Venture Catalyst Program Community Economic Development Community Economic Development Community Economic Development Community Economic Development 2017 General Operations Venture Catalyst Program Community Economic Development Community Economic Development Community Economic Development Community Economic Development Purpose Programs: La Pine Programs: Sisters Support: Redmond Support: Bend Programs: La Pine Programs: Sisters Support: Redmond Support: Bend Programs: La Pine Programs: Sisters Support: Redmond Support: Bend Programs: La Pine Programs: Sisters Support: Redmond Support: Bend Amount Total $90,000 $90,000 $90,000 $90,000 $90,000 $90,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $110,000 $110,000 $110,000 $110,000 $110,000 $110,000 $112,200 $112,200 $112,200 $112,200 $112,200 $217,200 $30,000 $15,000 $20,000 $20,000 $10,000 $10,000 $117,200 $214,700 $22,500 $15,000 $20,000 $20,000 $10,000 $10,000 $122,200 $197,200 $15,000 $20,000 $20,000 $10,000 $10,000 $122,200 $202,200 $15,000 $25,000 $20,000 $10,000 $10,000 Deschutes County Economic Development Fund (105) Recapitalization History 2011-2017 Fiscal Year Amount Source 2010-11 $200,000 General Fund 2011-12 $96,833 General Fund 2012-13 $47,333 1 Video Lottery Fund 2013-14 $0 1 N/A 2014-15 $140,000 1 General Fund 2015-16 $200,000 Transient Lodging Tax 2016-17 $80,943 Video Lottery Fund As of April 7, 2017, the unencumbered cash balance available in the Economic Development Loan Fund is approximately $138,000. 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U O H 0 to 0 0- v� U U 'o •0 i--, Q -O U Z H U~ 0 P 0 0 U •,--, ` 0 .y U? co bA p ci �O v' .5N ,00 O 00 5 75 bA U L) O c,„Q y pQ"., c. Q E a) Q a) (.> o al)O a) o 0 0 o a) Q cc co cd 0 •., 'L3 0 ) mu o O co QC70:1QQ C7UCJ W>Z>a.a Z -F..-1 Na,Uv)E* *partial conversion Deschutes County Service Partner Criteria The Deschutes County Board of Commissioners has identified certain community groups and non-profit organizations as Deschutes County Service Partners. The Service Partners are annually allocated resources from the Video Lottery Fund to operate programs and conduct activities that contribute to the economic health of the region by addressing the root causes of poverty and/or protecting community assets. In addition, organizations must meet at least one of the following criteria, as defined by the Board of Commissioners, to be included in the Service Partner program: • Mandated or sole source: Operates a program or service that the County 1) would otherwise be statutorily obligated to perform, such as the Court -Appointed Special Advocates (CASA) and Central Oregon Council on Aging (COCOA); and/or 2) is essential to the community and not offered by any another entity, such as the Latino Community Association (LCA) and Family Access Network (FAN). • County Initiative: The County lead or was actively involved in the creation or development of the organization based on an identified need or gap in the safety net service delivery system, such as the MountainStar Family Relief Nursery and KIDS Center. • County Impact: Termination of the organization, program, or service would require the County to assume additional responsibilities, resulting in a significant and negative impact to departmental operations, such as Central Oregon Veterans' Outreach (COVO) and Mary's Place. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1-0 0 0 0 .- O o O o 0 0 0 0 0 O v'i v i N O in kr O _ M .-+ .-. N N N N Cr) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 z, 0 0 0 0 0 0 0 0 0 0 0 0 0 0 �n 0 0 0 0 0 0 0 0 0 0 0 0 0 06 N m N 0 0 0 0 0 0 0 0- N N -- -+ N -+ N O•N 69 E05- C) l4 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 00 0 0 0 0 0 r O N cn N 0 cn 0 0 0 0 0 0 0 1. Service Partner Mandated/Sole Source Redmond Senior Center KIDS Center Mandated/Sole Source 2016-17 Award Deschutes County Service Partner Grant Program COUNCIL ON AGING OF CENTRAL OREGON $30,000 Amount Requested 2017-18 $30,000 "The Service Partner Grant is critical to preventing hunger and socia! isolation among adults 60 and older in Deschutes County." Susan Rote!!a, Executive Director Community Need Demand for nutrition programs, including Meals on Wheels (MoW) and congregate dining continues to grow, with funding increasingly at risk. ACS reports the 60+ population grew 33% (+10,268), and from 20.1% of the county population to 24.8%, between 2015-2010. From fiscal 2015 to 2016: • 2.0% increase in nutrition program volunteer hours (+199) • 4.1% increase in meals served through MoW and congregate dining (+3,285) • .1% increase in MoW and congregate unique clients served (+2) • Nutrition programs prevent hunger, improve health, provide social connection, and guard against senior neglect among Deschutes County's homebound, high-risk older adults Impact of Current investment • 0.47 FTE (of 1 FTE) Nutrition Coordinator for Meals on Wheels in Bend. Position recruits, trains, coordinate volunteers to serve/deliver meals throughout Deschutes County. (following are annual estimates based on actuals for July 1 -December 31, 2016) • 10,543 volunteer hours • 74,654 meals served (*Bend congregate has been reduced due to loss of service provider) • 1737 MoW and congregate unique clients served Comments Important changes: • New dba Council on Aging of Central Oregon as opposed to "COCOA" • New Executive Director, Susan Rotella, who has worked as an executive and consultant for senior -serving organizations for 14 years Enhancements/expansions: • Continued fresh fruit program with Hunger Prevention Coalition funds • Added fresh salad program with Walmart Foundation funds • Expanded volunteer recruitment and recognition with Walmart Foundation funds • Continued bilingual case management and outreach services Continuing challenges Achieving parity in service with regard to Latino, Spanish-speaking and Native American seniors Healthy People Goal 2: Adjust to changing health system reforms, assess and address gaps in services and strategize regional approaches 2016-17 Award Deschutes County Service Partner Grant Program MOUNTAINSTAR FAMILY RELIEF NURSERY $15,000 Amount Requested 2017-18 $18,000 "Oregon Relief Nurseries have consistently documented a 70% reduction in the risk for child abuse after 6 months of services in an independent evaluation by Portland State University (PSU)." Tim Rusk, Executive Director Community Need Deschutes Data: • 15% increase in the number of children in foster care from 2015 to 2016: 231 children in foster care in 2015 to 265 children in 2016 (Children First For Oregon County Data Book) • 16% increase in incidents of abuse and neglect from 2015 to 2016: 345 children in 2015 to 400 children in 2016 (Children First For Oregon County Data Book) MountainStar Data: • Average of 18 family "risk factors" for child abuse and neglect • Parents have an average Adverse Childhood Experience (ACE) score of 6 (ACE score scale is 0-10). An ACE score of 4 or more predicts adverse long-term health outcomes. In Central Oregon, there are over 5,000 children ages 0-3 considered at -risk. We are currently serving just 6% of this population. We are requesting a 20% increase in funding to help us meet the need in our community and support our efforts to expand to add a preschool class to serve 30 additional 3 & 4 year olds. Impact of Current Investment 100% of children enrolled at MountainStar remained free from confirmed cases of abuse and neglect. BOCC funding supports 1.4% of program operations. • Provided therapeutic early childhood classes, home visiting, parent support and transportation (an avg of 300 hrs annually of contact) for 72 children ages 6 wks to 3 years • In addition, 123 children and their families received Safety Net services (crisis intervention, home visits and basic needs support) Comments MountainStar raises $1.2 in private investment for every $1 of government funding. PSU documented a 4:1 return on investment (ROI) for the Salem Relief Nursery. Nationally, investments in early childhood are documented at a 12:1 ROI which exceeds most other economic development projects. MountainStar-Bend's early childhood classes are rated 5 -stars by the State and accredited by the NAEYC. We recently began providing "safety net" services in La Pine. We are adding a preschool class for three and four year olds at our Bend campus this April and will serve an additional 30 children over the next year. Healthy People Goal 4: Promote health and prevent disease using strategies that align with the Central Oregon Regional Health Improvement Plan Deschutes County Service Partner Grant Program JBARJ CASCADE YOUTH & FAMILY CENTER 2016-17 Award $15,000 Amount Requested 2017-18 $15,000 "Cascade Youth &Family Center (CYFC) is the sole provider of a comprehensive spectrum of prevention and intervention services targeting runaway, homeless and street youth in Deschutes County, and the greater region." Stephanie /Misted, Executive Director Community Need Homeless youth are the fastest growing segment of the homeless population. Central Oregon has experienced a 55% Increase In the number of homeless individuals since 2006, and 43% of the homeless are under the age of 17 -199 were unaccompanied youth experiencing homelessness outside of the care of their parents. It is estimated that 30-40% of homeless youth are not identified. 2016 services included: • 1,938 hours of emergency services • 1,210 nights of transitional housing • 24 -Hour response to 4,520 hotline calls • 9,444 hours of case management, weekly life skill training and recreational opportunities • 300 hours of mediation and conflict resolution for families Impact of Current Investment. • Case Management (6% of total budget) to coordinate 1,300 nights of emergency shelter, crisis intervention and family mediation for a minimum of 60 youth • 80% of youth who have accessed shelter and received crisis intervention and/or mediation, transitioned to other safe and stable living environments • Numbers served decreased last year due to a loss in federal funding for Street Outreach Services (350-400 youth annually). Funding for these services was restored in October 2016. Additionally, CYFC was recently awarded funding to provide much needed services to victims of domestic human trafficking. Comments. Youth accessing services are increasingly disconnected and disenfranchised from family and community, resulting in shelter services being needed for longer periods of time. Housing options are scarce, resulting in longer lengths of stay and an increase in service length. Federal funds for emergency shelter are limited to 21 days and limited to youth under age 21. Transitional shelter services are available for 24 months, however this program is usually full. CYFC's primary grant for emergency shelter services will expire in September. Competition for these funds has increased dramatically which may result in a loss of federal funding. Healthy People Goal 5: Support the development of collaborative solutions related to transportation, homelessness, affordable housing, and veterans' needs 2016-17 Award Deschutes County Service Partner Grant Program REDMOND SENIOR CENTER $2,100 Amount Requested 2017-18 $2,500 "Thank you for all of your help and for really caring. Each one of you have always brightened my day." Grateful Meals -on -Wheels Client Community Need Deschutes County is among the fastest growing areas in Oregon. According to American Community Survey 5- year estimates data, the 65 years and older population grew over 34% between 2010 and 2015 (21,592 to 28,970). During this same time, the Redmond 65 years and older population grew over 39% (2,876 to 4,001) with 6.9% living below the FPL. Baby Boomers are retiring to Redmond with an inaccurate perceived lower cost of living. Rising housing, utilities, and food costs continue to affect choices Redmond seniors must make to survive. Many clients live on a fixed income and the meals program helps stretch their meager budget. They are also lonely and feel left out of society. The Center provides an enjoyable atmosphere where seniors can have a nutritious meal, companionship, and conversation. Requesting a 19% increase in funding to keep pace with: • Higher food costs (from $3.96 to $4.00 per meal, a 1.5% increase) • 73% increase in number of unduplicated clients in Meals on Wheels (MoW) and congregate dining program in FY 16-17 to date (served 194 to date) Impact of Current Investment • Support food costs for average of over 3,000 meals (MoW and congregate) per month(based on report for the period July 1, 2016- December 31, 2016) • The grant funds less than 2% of annual food budget of $134,000 • The grant allows the Center to support the increase in clients, in both MoW and congregate lunch programs Comments The Center receives a food subsidy from the Council on Aging of Central Oregon however it does not cover the total cost of food, preparation, utilities, and condiments. Repairs on old equipment, replacing broken utensils, and other needed replacements is a continuing battle. The kitchen is highly productive and has received four, 100% County Health Inspections. Center staff provide information, referrals, and direct services - a one stop shop for all kinds of information related to senior's health and being physically and socially engaged. The goal is to live lives of quality, meaning, and dignity. Healthy People Goal 5: Support the development of collaborative solutions related to transportation, homelessness, affordable housing, and veterans' needs 2016-17 Award Deschutes County Service Partner Grant Program KIDS CENTER $20,000 Amount Requested 2017-18 $25,000 "Steadfast support from the Board of County Commissioners has enabled KIDS Center to rapidly respond to every child in our community facing abuse. As the only provider of child abuse medical evaluations in the region, KIDS Center works in partnership with the BOCC and other community partners to ensure Deschutes County children receive comprehensive evaluations and a multi -disciplinary response. Funding from BOCC is vital as the cost of each evaluation is $2,800 and state funding and medical reimbursements only cover approximately 25% of these expenses." Shelly Smith, Executive Director Community Need KIDS Center serves children referred for all forms of abuse (sexual, physical, emotional, witness to violence, and drug endangerment) ages birth to 18 years. Evidence suggests that more than 13% of children are subject to abuse each year. In 2016, KIDS Center served approximately 1,141 unduplicated children, youth and families, conducting 426 total evaluations. KIDS Center has witnessed an alarming trend in the number of medical exams and case reviews for physical abuse cases in our community with an increase of 142% since 2007. The additional funds requested would assist us serve children who have experienced physical abuse. Impact of Current Investment • .21 NP -C (Lead Medical Examiner) FTE to support 90 medical evaluations on suspected victims of child abuse and/or neglect ages 0-8 years from Deschutes County • In 2016 (calendar year), these funds provided support for 97 medical evaluations and case consultations, with 50% founded for abuse • Every child (and their families) served with a medical evaluation received additional services including family support and a referral to therapy (as appropriate) Comments KIDS Center provides medical evaluations, family support, and therapy for children referred to us by law enforcement, DHS —Child Welfare, licensed therapists, and medical professionals. KIDS Center and Deschutes County Behavioral Health (DCBH) have held a long- standing partnership with County therapists co -located at KC. While that partnership remains strong, KIDS Center recently hired two therapists to ensure that every child receiving a medical evaluation will also be offered, along with their caregivers, immediate mental health support by a professional trained in providing evidence based therapy. Safe Communities Goal 3: Respond to, investigate, and prosecute criminal activity to ensure the guilty are held accountable, the innocent are protected, and the rights of all citizens are respected 2016-17 Award Deschutes County Service Partner Grant Program LATINO COMMUNITY ASSOCIATION $15,000 Amount Requested 2017-18 $17,000 "Deschutes County funding support is absolutely critical to the sustainability of our services to vulnerable immigrant families, and it represents a reliable foundation of funding that helps us leverage over $130,000 and 125 volunteers." Brad Porterfield, Executive Director Community Need Requesting a 13% increase in funding to meet a steep increase in demand for our services. Immigrants in our communities are facing heightened incidents of discrimination and are one of our most vulnerable and underserved populations. Key data indicators include: • Fastest growing segment (18% annually) with the • Highest rate of labor force participation (70.3%), yet also with the • Lowest average household income (24% below federal poverty level) and the • Lowest high school graduation rates (75%) Latino families face barriers such as English proficiency and minimal formal education, and currently they are under heightened stress due to the federal administration's stance toward immigrants. We are in dire need of a larger office to serve additional families and finding it challenging to raise sufficient revenue in a sustainable manner. Facility and program expenses are projected to increase by 24% in the coming year and our United Way funding, another foundational revenue source, decreased by 45% this year. Impact of Current Investment .6 FTE of our staff team's efforts leveraging our ability to: • Coordinate information & referrals for 290 clients (surpassed goal) • Provide 11 free legal consultations (and served nearly 300 with legal info via forums) • Enroll 610 clients in health insurance (surpassed goal) • Provide citizenship assistance for 40 clients Your investment has provided a critical component of our overall funding enabling us to serve nearly 1,000 people in Deschutes County in just nine months. We have already surpassed most of our goals and are on track to serve over 1,500. Comments On a budget of just $290,000, our services impacted the lives of over 7,000 family members last year. Many of our immigrant families are now living in fear and with great uncertainty, which is raising new issues and increasing the demand for our services. Our role as a resource hub and facilitator of community conversations has never been more needed. The County's support is critical to help keep us strong, relevant and adaptable. Healthy People Gool4: Promote health and prevent disease using strategies that align with the Central Oregon Regional Health improvement Plan 2016-17 Award Deschutes County Service Partner Grant Program BETHLEHEM INN EMERGENCY MEAL PROGRAM $20,000 Amount Requested 2017-18 $22,000 "The Service Partner Grant helps the Inn meet the daily, urgent food needs of people experiencing homelessness in our community. Research demonstrates that nutritious food is a basic human need and a necessary component of a healthy life." Kim Fischbach, Development Director Community Need The 2015 Central Oregon Point in Time Count shows that 2,087 individuals self -identified as homeless. The study found that 40% of our region's homeless population are under the age of 18. The need for shelter services supporting homeless families and single adults is clear. To address the need, the Inn has successfully raised capital campaign funding for a new building that will provide a 100% increase in family units; to be completed in 2018. Bethlehem Inn respectfully requests $22,000 (7% of total EMP budget) for FY 17/18 to support EMP staff capacity to ensure the increase in families/ single adults receive 3 meals each day. Funding will help support 1 FTE (Volunteer/Outreach Coordinator) dedicated to overseeing 1,400 meal program volunteers. Matching funds will support two .25 FTE facility staff and four .25 FTE shelter monitors, who heavily support this grant funded position to manage pantry inventory and facility needs related to food storage and equipment. Based on historical trends, Bethlehem Inn projects the following outputs for FY17/18: 73,000 meals; 7,500 volunteer hours; 940 food boxes. Impact of Current Investment • $20,000 (6% of total EMP budget) supports a portion of 2 FTE volunteer/outreach staff and one .25 FTE facility staff • Staff trained/scheduled over 1,000 volunteers • Volunteers donated 7,300 hours to serve 71,000 meals and distribute 900 food boxes Comments Funding makes it possible for the Inn to provide more than just canned foods and dry foods in food boxes; there will also be meat and cheese, depending on the needs of the households seeking help. Healthy People Goal 5: Support the development of collaborative solutions related to transportation, homelessness, affordable housing, and veterans' needs ui 0 2016-17 Award Deschutes County Service Partner Grant Program FAMILY ACCESS NETWORK $15,000 Amount Requested 2017-18 $15,000 "Support from Deschutes County serves our most vulnerable community members, children living in poverty or experlencing homelessness who struggle each and every day."Julie Lyche, Executive Director Community Need Over 45% of children in Deschutes County are eligible for free or reduced lunches with several schools at over 75% eligibility. Additionally, Central Oregon is currently experiencing a housing crisis with vacancy rates at an extreme low. FAN is a one-stop service for children and families who have a variety of needs and who struggle to make it from day-to-day. Inadequate housing, hunger, health/mental health, and unemployment all contribute to an ongoing cycle of poverty. Even as the economy has improved, the number of families that FAN serves remains steady. Every day, FAN and community partners work to keep families in their homes, ensure that children have nutritious food, and provide seasonally appropriate clothing. Research: Long- term effects of poverty on children can have the most impact and long-term effect in their getting education. Children who are poor will most likely get substandard education. Some may be too hungry to concentrate on studying, some may be too tired to go to school, and some may stop going to school altogether (Poverty LivingJason Cox ,2013). This is the crucial work of FAN. Impact of Current Investment • .5 FTE at John Tuck Elementary in Redmond, connecting children and family members to basic -need resources Through December 2016: • Served 283 children and family members • Examples: Housing options for 52 children and family members; heat assistance for 51 family members, 170 connections to food resources for families • During the fall client survev. 100% of families reported that FAN improved their lives and 88% reported that FAN helped their child attend/ stay in school Comments We appreciate your partnership as we continue to work to address the most basic needs of all children in Deschutes County. Healthy People Goal 5: Support the development of collaborative solutions related to transportation, homelessness, affordable housing, and veterans' needs { Deschutes County Service Partner Grant Program MARY'S PLACE SUPERVISED VISITATION & SAFE EXCHANGE CENTER 2016-17 Award $15,000 Amount Requested 2017-18 $15,000 "Since opening in 2006, no deaths, injuries, or abductions have occurred at Mary's Place. Service Partner funding keeps survivors and their children safe from further harm." Gail Bartley, Mary Place Program Manager Community Need According to the CDC, approximately 4,123 women (322 Latino) aged 18+ have experienced domestic violence in the County in the last 12 month. • Adult survivors of domestic violence and their children are at highest risk of lethality during the two years after leaving an abusive partner • A key strategy for survivors and their children seeking increased protection from an abusive partner is a restraining order • Of the 521 restraining orders filed in Deschutes County Court from 11/1/15 —10/31/16, 214 involved children. 78 of these families were referred to Mary's Place due to serious safety concerns for adult victims & children. • Mary's Place is the only provider of free domestic violence -specific supervised visit and exchange services including case management east of the Cascades. If not free, our services would be inaccessible to most victims and children referred to Mary's Place by the Court, the majority of whom live at or below the poverty level. • Since opening the doors in February 2006 through February 2017, Mary's Place provided 5,380 supervised visits and 9,691 safe exchanges to more than 450 families • From 2006 to -date, 67% of all children who received services at Mary's Place have been aged 0-6, a highly vulnerable age for trauma and injury related to living with domestic violence • Mary's Place maintains an active wait list of 15 families Impact of Current Investment • .29 FTE (aprox 3% of program budget) to support 1,600 supervised visits (on average 2.5 hrs/family/week) and safe exchanges (multiple times week to several times/month) for families that have experienced domestic violence, sexual assault, stalking and/or child abuse. • On target to serving an estimated 70 unduplicated families ( 140 adults /102 children) Comments The few private providers (who charge $75 or more per hr) cannot offer the level of safety and expertise available at Mary's Place, a national Department of Justice model created to reduce incidence of kidnappings, homicides and serious injuries which occur in connection with parenting time in families experiencing domestic violence. • Safe Communities Goal 2: Promote public safety programs to reduce crime and repair harm 2016-17 Award Deschutes County Service Partner Grant Program CENTRAL OREGON VETERANS AND COMMUNITY OUTREACH $15,000 Amount Requested 2017-18 $20,000 "Central Oregon Veterans and Community Outreach, Inc. relies upon grants such as this one to continue to provide lifesaving support to those in our community who are in a condition of homelessness or extreme low income." Tory Flory, COVO Outreach Manager Community Need The 2015 Central Oregon Point in Time County shows that 2,087 individuals self -identified as homeless. Requesting a 33% increase over 2016-17 funding to continue funding (.3 FTE) for the Outreach Manager and for .25 FTE to cover part time staff in the Outreach Center while primary Outreach staff are in the homeless camps/collecting donated supplies. COVO Street Outreach has undergone a shift in modality through the use of a trailer donated by PacificSource Health Plans. This new program has served an average of 60 people per month in the community. We are looking to increase this number through wider outreach efforts. Non -Veterans adults/families who are homeless remain at about 60% of our client contacts. This means that over 120 of our clients are literally homeless veterans. Impact of Current Investment (all % increases from 15-16) • .36 FTE (out of 1 FTE) Outreach manager to coordinate Outreach program • Over 2,900 homeless and/or at -risk people served to date (+25%) • Distributed over 6800 food items (+100%), over 1200 cans of propane (+100%), 1600 pairs of socks (+56%), and nearly 650 daily bus passes to date • 100% increase in trained volunteers (from 19 to 38 to date) Volunteers provided 3377 hours of community service (+67%) • Provide case management to clients, providing services that lead to employment, education, and medical coverage. Staff and volunteers provided over 150.5 hours of individual light touch case management to clients in Q1-3 of 2016-17. • Outreach camp visits and cleanup reduces unsightly community locations; average 1000 pounds of trash removal per month in our outreach to camps Comments COVO is the sole source provider of basic life sustaining services/supplies for homeless and in need Veterans and Non -Veteran families in Deschutes County. Healthy People Goal 5: Support the development of collaborative solutions related to transportation, homelessness, affordable housing, and veteran's needs 2016-17 Award Deschutes County Service Partner Grant Program COURT APPOINTED SPECIAL ADVOCATES OF CENTRAL OREGON $25,000 Amount Requested 2017-18 $30,000 "Despite the statutory mandate, CASA of Central Oregon does not currently have the resources to recruit, train and support a Court Appointed Special Advocate for every child in foster care in Deschutes County." Dr. Stuart Young, Board Chairman, CASA of Central Oregon & Bend -la Pine School Board Member Community Need In the past three years, the County's CASA's caseload has grown by 50%. In 2016, 332 children in Deschutes County were wards of the court and under legal custody of the Department of Human Services, up from 288 children in 2015, 248 children in 2014, and 228 in 2013. CASA respectfully requests $30,000 for FY 2017-18 to fund .70 FTE (of 1 FTE) Program Coordinator. This calculation reflects a college educated Coordinator earning $17.00/hr. National CASA standards for a Program Coordinator caseload is 1 FTE: 45 cases/30 volunteers. Currently, in the average Deschutes County caseload for 1 FTE: 89 cases/44 volunteers. An increase in funding will allow CASA to afford additional staff hours and improve program capacity. Impact of Current Investment • .65 FTE (of 1 FTE) Program Coordinator position to help recruit, train and support the 100 CASA volunteers who are serving over 250 children in Deschutes County • Despite the ever -higher community need dramatically outpacing program growth, 75% of cases in Deschutes County were assigned a CASA advocate in 2016, well above the statewide average of approximately 40%. Comments Every time a child enters foster care in Deschutes County, CASA of Central Oregon is appointed by the judge to represent that child's best interests in all court proceedings. Despite the increase in numbers of children, funding at the County level has not fully rebounded from cuts made during the recession, and despite the fact that CASA is mandated by law, the CASA program in Deschutes County received just 14% of its funding from the state general fund this year. Children with CASAs tend to do better over time: 1) they transition into a safe, permanent home faster than children without a CASA's help; 2) they do better in school; 3) have fewer disciplinary problems, and; 4) receive more services. Safe Communities Goal 2: Promote public safety programs to reduce crime and repair harm 2016-17 Award Deschutes County Service Partner Grant Program HEALTHY BEGINNINGS $15,000 Amount Requested 2017-18 $20,000 "A mother brought her 7 month old daughter to a 4 b4 5 screening in Bend. Mom and Dad both wore glasses, but didn't think their daughter had similar vision concerns. After being screened by staff, mom learned that her baby did in fact have a vision concern. Because of this she was able to follow up with an ophthalmologist and 1s prepared to see her daughters vision needs are met before she enters school." Katie Grander, KB Staff Community Need. Oregon estimates that nearly 40% (4 out of 10) children enter kindergarten with barriers to their success. HB's goal is to reach more of the 13,133 children in our county ages 0-6 that miss receiving a developmental screening (estimated at nearly 7,000 children). Since 2015 HB has experienced an increase in requests from preschools for 4 b4 5 screenings (evidence based screening in development, behavior and hearing in a preschool setting). HB proposes to continue to provide and expand the number of 4 b4 5 preschool screenings. • In FY 15-16, Healthy Beginnings screened 435 children through the 4 b4 5 program, which is an increase of 132% since FY 14-15 • 163 Children have been screened in Deschutes County in preschools alone, with an estimated 200 additional children to be screened before the end of FY 16-17 Impact of Current Investment • .3 FTE (of 1 FTE) to coordinate the 4 b4 5 screenings for a minimum of 300 children. This Includes a focus on Title 1 elementary school catchment areas. • Connect children with a primary care provider/send screening results to the provider • Service includes a follow up call the week after the screening to all families who participated (providing parent education and support) and a second call to all children (66% of total) who receive a referral at 6 weeks to determine outcomes of the referral and help parents navigate any challenges they have as well as provide support for the referral. Comments Healthy Beginnings increased screenings in Titie 1 eiementary schooi priority catchment areas and works closely with the regional PK -3 initiative to provide screenings for Title -1 Preschool classes in Bend-LaPine and Redmond Elementary Schools. With funding decreasing from $30,000 to $15,000 from the PK -3 initiative, HB is increasing its funding request to $20,000 in order to continue to support families through 4 b4 5 screenings. Healthy People Goal 4: Promote health and prevent disease using strategies that align with the Central Oregon Regional Health Improvement Plan 211 in Deschutes County United Way of Deschutes County Vulnerable people need an easy, non -bureaucratic, one-stop way to connect with nonprofit, faith -based and public resources to address basic needs before they become costly emergencies. 2-1-1 is the easy to remember three -digit phone number that assists residents in connecting with community services they need. Certified Community Information Specialists quickly assess the caller's needs and refer them to appropriate services. A comprehensive and well maintained database ensures that the most up to date information is provided and eliminates the need for multiple calls in search of the appropriate services. Through the 211 website, people can find services 24/7. 211 also provides support to the community disaster response communication system. How People Benefit ✓ People and organizations can access a single, comprehensive, current database of services ✓ People get the help they seek quickly and easily ✓ Individuals are better able to manage their own lives because they have access to the information and tools they require to find and make decisions to improve their circumstances ✓ Service providers have an expanded knowledge of statewide resources to help them better serve their consumers How Deschutes County Benefits • Robust Database: 211 maintains a database of more than 42,000 community programs, ranging from basic needs to a range of government and social services. • Public Safety: the ability to provide crucial information and referral services 24/7 is a critical foundation in responding to public safety concerns like natural disasters and epidemics. 211 protects and enhances the 911 service by opening up more appropriate lines of service. • Refocused Agency Staff: 211 frees up County staff to spend their time on their respective areas of expertise, as opposed to directing traffic and locating resources. Agency staff can confidently refer constituents to 211. 2016 Service Statistics More than 9,000 people in Deschutes County utili: 4,840 searched the online database 3,904 accessed the call center 351 texted or emailed TO P CALLER The most frequently requested assistance sought NEEDS Rental assistance Emergency shelter Electricity payment assistance Low income housing Food Stamps Food Pantry Rent and Be tal on An": Icianc,F 2-1-1 empowers people to STAND ON THEIR OWN TWO FEET. United Way of Deschutes County - PO Box 5969 — Bend OR 97708 info@deschutesunitedway.org 541-389-6507 UPPER DESCHUTES WATERSHED COUNCIL March 21, 2017 Commissioner Baney Commissioner DeBone Commissioner Henderson Deschutes County Commission 1300 NW Wall St. Bend, OR 97703 Re: Service Partner Funding for FY 2017-18 Dear Commissioners Baney, DeBone and Henderson: I am writing to provide you with some information about the Upper Deschutes Watershed Council and our use of Deschutes County Service partner funds to help inform your decision- making process for FY 2017-18. We sincerely value and appreciate the past support from Deschutes County and look forward to future collaboration. The Upper Deschutes Watershed Council was formally recognized by the Deschutes County Commission in 1997 under resolution 97-053 as the local watershed council per ORS Chapter 541 (see attached). This resolution specifies that the County Commission maintains an important role in the governance and oversight of the Watershed Council by appointment the Watershed Council's board members. This relationship has helped to build a strong collaborative partnership between the County and the Watershed Council and, since 1997, we have worked on numerous projects together throughout Deschutes County. For FY 2017-18, the Upper Deschutes Watershed Council is requesting continued service partner funding in the amount of $20,000. This funding will provide a critical source of operational support so that we can develop projects, bring new funding into our community and deliver on - the -ground restoration projects that improve local natural resources while employing local contractors and supporting the purchase of local supplies and materials. This kind of operational support is not provided by any of our other funders so the Deschutes County funding plays an absolutely critical role in our ability to deliver programs in Central Oregon. We use the Deschutes County funding to develop projects, recruit new funders and attract grants that leverage the impact of the County's investment in our organization. In FY 2016-17, we leveraged the $20,000 provided by the County to: PO BOX 1812 BEND, OR 97709 1 700 NW HILL ST. BEND, OR 97701 www.restorethedeschutes.org • Match a $55,000 grant from the Oregon Watershed Enhancement Board to support our project development and planning. We used this planning grant to raise $1.2 million from funding sources outside of Deschutes County to support our projects within Deschutes County. Cumulatively since 2002, we have brought more than $12.2 million in funding into Central Oregon by leveraging this combination of County funding and support from the Oregon Watershed Enhancement Board. On average, 88% of all of our expenditures occur in Deschutes County. • Support local contractors and local businesses through our restoration construction projects. Clearwater Native Plant Nursery in Redmond is a good example: in FY 2016-17 we purchased more than $90,000 in native plants from this nursery to restore a mile - long reach of Whychus Creek near Sisters. This order was so large that Clearwater Native Plant Nursery hired new staff to help grow our plants over the course of the year. While it is difficult to quantify the employment benefits of our work, these types of anecdotes are consistent with a 2010 University of Oregon report identifying that "on average, every $1 million of public investment in forest and watershed restoration projects supports 16.7 jobs in Oregon."' • Secure approval from the Oregon Watershed Enhancement Board for a six-year, $12 million commitment to a portfolio of projects throughout Central Oregon. This investment by the Oregon Watershed Enhancement Board represents its single largest investment in its 20 -year history as a funding agency in Oregon. Our Watershed Council is the local leader for the coalition of organizations pursuing this funding and our work on developing this funding program was supported by Deschutes County funding. While we are not formally an economic development organization, our work supports economic development through the investments that we bring to the community and through our efforts to support the natural resource management that is one of the underpinnings of our healthy tourism economy here in Central Oregon. We recognize that funding for service partners is extremely limited but we urge you to continue supporting our work here as we continue to serve our local community. Thank you for your support and please feel free to reach out with any questions or requests for additional information. Sincerely, Ryan Houston Executive Director Upper Deschutes Watershed Council 1 Economic and Employment Impacts of Forest and Watershed Restoration in Oregon, University of Oregon Ecosystem Workforce Program Working Paper Number 24, Spring 2010, p. 11 REVIEWED LEGAL COUNSEL BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON A Resolution Recognizing the Deschutes County * Watershed Council and Appointing Board Members. RESOLUTION NO, 97-053 Whereas ORS Chapter 541 authorizes the establishment of local watershed councils to assist in the implernentation of a statewide watershed management and enhancement program; and Whereas, the Board of County Commissioners for Deschutes County (the "Board") has previously appointed persons to serve on the Deschutes County Watershed Council and designated that body as the County's local watershed council under ORS 541; and Whereas, the Deschutes County Watershed Council (the "Council") has since been formed as an Oregon non-profit corporation to carry out the functions of a local watershed council under ORS Chapter 541; and Whereas the Board wishes to recognize the Council as the local watershed council under ORS Chapter 541 and to make appointments to the CounciI's Board in conformance with ORS Chapter 541 and the Council's bylaws; now, therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCIIUTES COUNTY, OREGON, that: 1. The Deschutes County Watershed Council, an Oregon non-profit corporation, is hereby recognized as the watershed council under ORS Chapter 541 for watersheds within Deschutes County. 2. In accordance with ORS Chapter 541 and the Council's bylaws, the persons listed on Exhibit A, attached hereto and by this reference incorporated herein, are appointed to the Board of the Council, as of February 1, 1997 or as of such later date as they may have initially been nominated, with terms of office as indicated herein. DATED this /I day of May, 1997. Recording Secretary PAGE 1 - RESOLUTION NO. 97-053 BO RD OF COUNTY COMMISSIONERS OF D CHUTES ; • , lNTY, O,kI GON ANCC9 S "RT ..NIPPER,C SNDA L. SWEARING RO EN, Chair 6ifmlf ssioner 1(1, Commissioner ncwG Par.)c ll i`t`y6 C00 AQplrration DESCHUTES COUNTY COMMUNITY GRANTS FOR EMERGENCY FOOD, SHELTER, CLOTHING Assistance League of Bend St. Vincent de Paul -Redmond Bethlehem Inn Cascade Youth Center Grandma's House Saving Grace Bend's Community Center Boys & Girls Club of Central Oregon Central Oregon Veteran's Outreach Family Kitchen Jericho Road Leine Community Kitchen 2 1 Giving Plate Nativity Lutheran Church Redmond Senior Center Red Adventist Community Center Salvation Army St. Vincent de Paul -Bend St. Vincent de Paul-LaPine - 11/1/2013 COUNTY COUNTY GRANT GRANTS Type of service REQUESTS AWARDED 'Requirements clothing $ 10,000 $ 5,000 Rent/mortgage $ 10,000 $ 3,000 Mass Shelter Mass Shelter Mass Shelter Mass Shelter Served meals Served meals Served meals Served meals Served meals . i i.. 11 Served meals Food boxes Food boxes Food boxes Food boxes Food boxes Food boxes available: difference 15,000 $ 5,000 9,000 $ 3,500 7,500 $ 5,000 10,000 $ 4,000 8,200 $ 3,500 4,160 $ 2,500 6,240 $ 3,000 original receipts 3,000 $ 3,000 8,000 $ 6,000 -*'Ne© $ 4108e -- 10,000 $ 4,000 viable program 5,580 $ 3,500 4,000 $ 2,500 10,000 $ 15,000 $ .4,500 7,883 $ 7,000 4,500 $ 2,500 154,063 I 73,500 80,563 $ 73,500 $ 73,500' 1) a0 adim DESCHUTES COUNTY COMMUNITY GRANTS 1/16/2015 FOR EMERGENCY FOOD, SHELTER, CLOTHING Funded and paid in May 2015 Assistance League of Bend St. Vincent de Paul -Redmond Bethlehem Inn Cascade Youth Center Grandma's House Saving Grace Bend's Community Center Central Oregon Veteran's Outreach Family Kitchen Jericho Road LaPine Community Kitchen Redmond Senior Center Giving Plate Nativity Lutheran Church Salvation Army St. Vincent de Paul -Bend St. Vincent de Paul-LaPine $ 63,700 Type of service AWARDS * clothing $ 5,100 Rent/mortgage $ 2,500 Mass Shelter $ 4,100 Mass Shelter $ 2,900 Mass Shelter $ 4,100 Mass Shelter $ 3,300 Served meals $ 2,900 * Served meals $ 3,100 Served meals $ 2,500 * Served meals $ 6,100 Served meals $ 4,900 * Served meals $ 4,100 Food boxes $ 2,900 Food boxes $ 2,200 Food boxes $ 3,700 * Food boxes $ 7,100 Food boxes $ 2,200 $ 63,700 * Agency received county funds only (no federal EFSP awards) 300 adievi 00 DESCHUTES COUNTY COMMUNITY GRANTS FOR EMERGENCY FOOD, SHELTER, CLOTHING 6/24/2016 $ 63,700 Type of service AWARDS Assistance League of Bend Clothing $ 5,700 St. Vincent de Paul -Redmond Rent/mortgage $ 5,000 Bethlehem Inn Mass Shelter $ 4,100 Cascade Youth Center Mass Shelter $ 2,900 Grandma's House Mass Shelter $ 4,100 Saving Grace Mass Shelter $ 3,300 Bend's Community Center Served meals $ 2,900 Central Oregon Veteran's Outreach Served meals $ 3,100 Family Kitchen Served meals $ 2,500 Jericho Road Served meals $ 7,000 LaPine Community Kitchen Served meals $ 5,000 Redmond Senior Center no request Giving Plate Food boxes $ 2,900 Nativity Lutheran Church Food boxes $ 2,200 Salvation Army Food boxes $ 3,700 St. Vincent de Paul -Bend Food boxes $ 7,100 St. Vincent de Paul-LaPine Food boxes $ 2,200 $ 63,700 1 -3 a0 adku i vi •-e--, Eastern Oregon Counties Association Deschutes County Historical Dues Payments/Background Calendar 2014 Dues Request • EOCA requested $15,000 o Loosely based on 1.5% of current PILT allocation • BOCC decided to pay 50% - $7,500 Calendar 2015 Dues Request • EOCA requested $16,317 o Loosely based on 1.5% of current PILT allocation o Request split into $10,000 'Base Payment' and $6,317 'Program Revenue' • BOCC decided to pay 50% - $8,158.50 Fiscal Year 2015-16 Dues Request • EOCA requested $15,800 • BOCC decided to pay 100% in two separate checks o $7,900 for historical 50% precedent o $7,900 for 'one-time only' payment for 'national lobbying efforts Fiscal Year 2015-16 Dues Request • EOCA requested $15,800 VENDOR I CIMOCD AA tUfl If IGIANUED DESCHUTES COUNTY ACCOUNTS PAYABLE VOUCHER 'VENDOR NAME Eastern Oregon Counties Association (EOCA) VENDOR ADDRESS C/0 Union County Commissioners - 1106 K Ave., La Grande, OR 97850 FUND DEPT/DIV RA S. ELEM OBJ PROJ P0. INVOICE ft DESCRIPTION CHECK NO RETURN TO DEPt BOCC/Connie 001 4500 413 50 10 11/25/13 2014 Membership Dues 7,500.00 DATE APPROVED 12/10/13 DATE APPROVED 12/10/13 VOUCHER TOTAL 7,500.00 County Baker Crook Deschutes Gilliam Grant 1 Harney Hood River Jefferson Klamath Lake Malheur Morrow Sherman Umatilla Union Wallowa Wasco Wheeler Total P1 LT $651,070 $378,821 $1,753,135 $74,690 $581,458 $1,001,367 $68,328 $325,266 $735,376 51,062,047 52,297,293 $129,957 $126,102 $922,681 $815,239 $389,879 $73,569 $100,192 Total at 1.5% $9,766.05 $5,682.32 $26,297.03 $1,120.35 $8,721.87 $15,020:51 $4,87.8.99 511,030.64 $15,930.71 $34,459.40 51,949.36 51,891.53 513,840.22 512,228.59 $5,848.19 $1,103.54 $1,502,88 $172,297 Total w/ min and max $9,766 55,682 •tr17-- OC) $8,722 515,000 $2,500 $4,879 $11,031 $15,000 $15,000 $2,500 $2,500 $13,840 $12,229 $5,848 $2,500 $2,500 $146,997 Mr. Anderson said that the people putting together Honor Flight have asked for $3,000 to get six veterans to Washington, DC. Three would be from Redmond and three from Bend. Chair Unger suggested that they challenge the City of Redmond, and perhaps each Commissioner could request match funds from various groups, such as Rotary. The group needs to know as soon as possible to make arrangements. Mr. Anderson suggested these funds come from general fund, as it should not become a regular request from discretionary grant funds. They will need a letter to go forward, and this should be put on a business meeting agenda for mid-December. Mr. Anderson said th t' ?astern Oregon:Counties Association has asked for $15,000 from Deschutes County, as a membership fee. The Board discussed this request and decided that 7 0 'g;(appropriate at this time. Commissioner Baney cautioned that they don't want to see AOC fractured east and west. This needs to be monitored. Mr. Anderson suggested that perhaps they could be a sub -group of AOC and not a separate organization. Chair Unger would like to review their by-laws before committing further. Being no further items discussed, the meeting adjourned at 4:00, at which time the Board went into executive session. DATED this 2 Day of Deschutes County Board of Commissioners, ATTEST: I 61 -166 -- Recording Secretary Minutes of Board of Commissioners' Work Session Page 11 of 11 2013 for the Alan Unger, Chair Tammy Baney, Vice 1!.`.hair Anthony De.Bone, Commissioner Monday, November 25, 2013 Connie Thomas From: Tom Anderson Sent: Tuesday, December 10, 2013 12:21 PM To: Connie Thomas Subject: FW: EOCA Meeting and other Information Attachments: EOCA Member Application.docx; Oregon 190 IGA - EOCA - Final 11-15-2013.doc; Oregon 190 Bylaws - EOCA- Final 11-15-2013.doc; EORCO Contribution based on PILT.xlsx; EOCA Agenda 120913.doc; EOCA Bills -Jay Sullivan.pdf; EOCA Financials Decl3.pdf From: Tom Anderson Sent: Monday, December 09, 2013 4:41 PM To: Bonnie Baker Subject: FW: EOCA Meeting and other Information Bonnie, Please attach the appropriate page from the minutes of the 11/25 work session (where the Board decided on the $7,500) and prepare a payment voucher to EOCA. The member application (first attachment) should also be filled out. I will sign both the voucher and the application. Thanks, Tom From: Tony DeBone Sent: Friday, December 06, 2013 2:02 PM To: Tom Anderson Subject: FW: EOCA Meeting and other Information Tom, Here is the latest from the Eastern Oregon Counties Association. The application for participation is attached. I think we authorized $7500 from Deschutes County is that correct? --Tony From: Ashley Wilhelm (mailto:wilhelm©union-county .ora_ j Sent: Friday, December 06, 2013 1:24 PM To: Alan Unger; Anne Mitchell; Bill Elfering; Bill Rosholt; Bob Benton; Boyd Britton; Brad Winters; Chris Labhart; Chris Perry; Dan Joyce; Dan Nichols; Dan Shaun; Dennis Doherty; Dennis Gronquist; Dennis Linthicum; Donald Hodge; Fred Warner; Gary Thompson; Gil Riddell; James Bellet; Jay Sullivan; John Hatfield; Karen Joplin; Kay Mason; Ken Fahlgren; Ken Grieb; Ken Kestner; Larry Givens; Larry Givens; Larry Wilson; Leann Rea; Les Perkins; Lindsay Warness; Mark Davidson; Maui Meyer; Mike Ahern; Mike Hayward; Mike McArthur; Mike McCabe; Mike Smith; Mike Weimar; Paul Castilleja; Peter Runnels; Rob Ordway; Rod Runyon; Roger Lord; Ron Rivers; Scott Fairley; Scott Hege; Scott Myers; Seth Crawford; Sharon Johnson; Steve Grasty; Steve Kramer; Steve McClure; Steve Shaffer; Susan Roberts; Tammy Baney; Terry Tallman; Tim Kerns; Tom Mallams; Tom McCoy; Tony DeBone; Wayne Fording Cc: Kathleen Cathey; Ken Kennedy; Kelly Ducote; Riley Bushue; Colleen Ferguson; colbv.marshal mail.aov Subject: EOCA Meeting and other Information Thank you to all who participated in our Eastern Oregon Counties Association meeting on Monday, ' November 181" meeting at the Oregon Electric Station. There was some good discussion and it was great to see the large turnout. The new member application was discussed during that meeting. If any 1 of your counties would like to join the EOCA the attached member application would need to be filled out and sent to me. I have also attached the Intergovernmental Agreement and Bylaws for the group for your County to review. Some of you have asked about the cost for the services that will be used by the group on the Federal issues that face the Eastern Oregon counties. I have attached a budget as well as the cost per county to this email. The cost has been calculated using 1.5% of the current allocation of PILT funding with and minimum and maximum contribution. The budget is based on all 18 counties entering into the EOCA and may need to be adjusted based on how many counties become members. Our next meeting will be a conference call held on Monday, December 9th at 10:00 am. I have attached the agenda and supporting documents as well. For this conference call please call 1888-693-8686 and use conference code 8151350. Please contact me with any questions or concerns. AshLej wIhel.vu. Sr. Department Specialist II Union County Commissioners 1106 K Ave. La Grande, OR 97850 541-963-1001 wilhelm(u,union-county.orq 2 DESCHUTES COUNTY ACCOUNTS PAYABLE VOUCHER VENDOR # I(ICHANGED VENDOR NAME Eastern Oregon Counties Association (EOCA) I CHANGED VENDOR ADDRESS C/o Union County Commissioners - 1106 K Ave., La Grande, OR 97850 AX IU# FUND DEPT/DIV i R A S 001 4500 1 413 1 1 EIEM OA .1 PROD 50 10 IGINATO PO DEPARTMENT HFA�(1�-'� % INVOICE # 1/14/15 DESCRIPTION 2015 Membership Dues DATE APPROVED / /q /,; DATE APPROVED VOUCHER TOTAL CHECK NO RETURN TO DEPT 8,158.50 8,158.50 County Baker $784,574 Gilliam $85,876 'Grant $630'591 'Harney $1,072,835 'Malheur $2,472,317 Morrow $247,146 'Sherman $135'029 'Umatilla $1,004675 Union $907532 'Wallowa 5420,578 !DeschutesTotal $1,753,135 PILT Base Payment $10,000.00 $5,000.00 $S,O0O.UU| $10,000.00 $10,000.00 $6,000.00 $5,000.00 $10,000.00 $10,000.00 $5,000.00 $1O,000.UO1 $85,000 1 Program Revenue Total $6,]l7 $E,317 $6,317 $6,]17 $6,317 $6,317 $6,317 $6,317 $6,317 $6,317 $6,317 $69,487 $16,]17.0J $11,317.00 $11,317.00 $16,317.00 1 $16,317I0| $11,317.00 $11,317.00 $16,317.00 1 $16,317.0O1 $11,317.001 $16,317l0| $154,487 1 Pcy De' Chair DeBone said he participated on an Eastern Oregon Counties Association conference call yesterday, at which time the group discussed proposed issues such as PILT, federal forest lands management, species listings, and more. Much of this has to do with local eastern Oregon issues. Mr. Keith said that some of this impacts Central Oregon, especially the federal agencies' plans. Commissioner Unger likes to support groups like this, but they often want a hefty contribution. Chair DeBone wants to be sure there is value in participating. PILT and SRS are important to all. Mr. Anderson stated that last year the group wanted 1.5% of each county's PILT dollars, and it was a high number for Deschutes County, $26,000. They revised this to $15,000. The Board decided that half of that was more appropriate. This year they are asking for over $16,000. Chair DeBone stated that there are a few things that impact Deschutes County, but much of it does not. The County has not paid for this year, and they are requesting a commitment. Commissioner Unger would like to know if Commissioner Baney is supportive. He feels this is a lot of money. Chair DeBone supports half of what they are requesting, $8,169. Mr. Anderson stated it was paid out of the general fund previously. PILT was reauthorized but SRS has not been yet. They total about $2.8 million. Dues are paid out of the general fund and he feels this is appropriate. Commissioner Unger said that the County is already involved at the federal level through the efforts of Joe Stutter and others. This will benefit all of Oregon. UNGER: Move payment of half the requested amount for dues to the Eastern Oregon Counties Association. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Chair votes yes. Minutes of Board of Commissioners' Work Session (Wednesday, January 14, 2015 Page 4 of 6 Pages VENDOR # I CHANGED IAx IOP III CHANGED DESCHUTES COUNTY ACCOUNTS PAYABLE VOUCHER VENDOR NAME CHECK NO. Eastern Oregon Counties Association (EOCA) VENDOR ADDRESS C/o Union County Commissioners - 1106 K Ave., La Grande, OR 97850 FUND DEPT/DIV B A S ELEM OBJ PROJ P 001 4500 413 50 10 1 11 441) QRIGINATC)R r^"DATE APPROVED RETURN TO DEPT INVOICE it DESCRIPTION 5002 2015/2016 Membership Dues 15,800.00 This Invoice is to be paid with two separate checks. lst payment = $7,900 2nd payment = $7,900 DEPAR1 MF /U- a DATE APPROVED PO' C" VOUCHER TOTAL 15,800.00 0 October 5, 2015 -� Board of County Commissioners P.O. Box 6005 • Bend, OR 97708-6005 1300 NW Wall St, Suite 206 • Bend, OR 97701-1960 (541) 388-6570 • Fax (541) 385-3202 www.deschutes.org board@deschutes.org Tammy Baney Anthony DeBone Alan Unger Regarding the Eastern Oregon Counties Association Dues for the Fiscal Year 2015-2016 Invoice #5002 Please pay this invoice in two payments with the first 1/2 payment as past historical practice for payment in the amount of $7,900. The other 1/2 payment of $7,900 will be made as a one-time only payment which will reflect payment for national lobbying efforts. DESCHUTES COUNTY BOARD OF COMMISSIONERS Tony DeBone, Chair Enhancing the Lives of Citizens by Delivering Quality Services in a Cost -Effective Manner EOCA 1106 K Avenue La Grande, OR 97850 541-963-1001 Fax 541-963-1079 To: Deschutes County Attn: Tony DeBone P.O. Box 6005 Bend, OR 97708 SALESPERSON QUANTITY P.O. NUMBER 1 DATE SHIPPED INVOICE NO: 5002 DATE: September 1, 2015 Ship To: Eastern Oregon Counties Association c/o Union County 1106 K Avenue La Grande, OR 97850 SHIPPED VIA F.O.B. POINT TERMS DESCRIPTION UNIT PRICE AMOUNT EOCA Dues FY15-16 $15,800.00 Make all checks payable to: Union County SUBTOTAL $15,800.00 SALES TAX SHIPPING & HANDLING TOTAL DUE $15,800.00 2015 Union County 1106 K Avenue La Grande, OR 97850 (541) 963-1001 To Deschutes County Att: Commissioner Tammy Baney P.O. Box 6005 Bend, OR 97708 Date: March 7, 2017 Invoice #6012 PAYMENT TERMS Net 30 QUANTITY DESCRIPTION AMOUNT EOCA Dues FY 2016-17 $15,800.00 Make checks payable to: Union County 1106 K Avenue La Grande, OR 97850 THANK YOU! SUBTOTAL ADMIN FEE TOTAL $15,800.00 $0 $$15,800.00 MAR 1 0 2011 EtOARo OF COMMISSIONERS ADMINISTRATION 4. By a town plat filed with the Deschutes County Clerk and recorded in the Deschutes County Record of Plats; or 5. By the subdividing or partitioning of adjacent or surrounding land, leaving a remainder lot or parcel. B. Notwithstanding subsection (A), a lot or parcel validated pursuant to ORS 92.176 shall be recognized as a lot of record. The definition goes on to say that the following are not deemed to be a lot of record: 1. A lot or parcel created solely by tax lot segregation because of an assessor's roll change or for the convenience of the assessor. 2. A lot or parcel created by an intervening section or township line or right of way. 3. A lot or parcel created by an unrecorded subdivision, unless the lot or parcel was conveyed subject to DCC 18.04.030. 4. A parcel created by the foreclosure of a security interest. Attachment Lot of Record Presentation