2017-270-Minutes for Meeting April 12,2017 Recorded 5/25/2017Recorded in Deschutes County CJ2017-270
Nancy Blankenship, County Clerk
Commissioners' Journal 05/25/2017 10:52:25 AM
For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97703-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
Wednesday, April 12, 2017
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Tammy Baney, Phil Henderson and Anthony DeBone. Also present
were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David
Doyle, County Counsel; and Sharon Ross, Board Executive Secretary. No representatives of the
media were in attendance.
CALL TO ORDER: Chair Baney called the meeting to order at 10:00 a.m.
PLEDGE OF ALLEGIANCE
CITIZEN INPUT: None was offered.
CONSENT AGENDA:
Before the Board was Consideration of Approval of the Consent Agenda. Commissioner
DeBone noted his request to make a few corrections to items #7 and #8.
Minutes of Board of Commissioners' Business Meeting April 12, 2017
Page 1 of 6
DEBONE: Move approval with edits mentioned to Items #7 and #8.
HENDERSON: Second.
VOTE: DEBONE: Yes.
HENDERSON: Yes.
BANEY: Chair votes yes. Motion Carried
Consent Agenda Items:
1. Consideration of Signature of Resolution No. 2017-013, Appointing a Financial
Assistance Administrator for Deschutes County Health Services and Authorizing the
Financial Assistance Administrator to Amend the Service Element Prior Authorization,
on Behalf of Deschutes County.
2. Board Signature of Letter Appointing Shannon Chase to the Forest View Special Road
District Board for a tern through December 31, 2020.
3. Board Signature of Letter Appointing Chris Perry to the Ambulance Service Area
Advisory Committee for a tern through June 30, 2019.
4. Board Signature of Letter Appointing Sharity Ludwig to the Deschutes County Public
County Public Health Advisory Board for a tern through August 31, 2019.
5. Board Signature of Letter Thanking Holly Reiner for her service on the Deschutes
County Public Health Advisory Board.
6. Consideration of Approval of Minutes of the March 6, 2017 Work Session.
7. Consideration of Approval of Minutes of the March 20, 2017 Work Session.
8. Consideration of Approval of Minutes of the March 24, 2017 Special Meeting.
ACTION ITEMS
9. READING OF PROCLAMATION Declaring National Public Safety Tele -
communicator's Week: Chris Perry and Kim Morse of 9-1-1 Operations presented a
proclamation for consideration to recognize 9-1-1 staff and the work they do. Each day,
9-1-1 staff receive over 800 calls from people in their greatest time of need. This year the
department held the first annual telecommunications banquet. Commissioner Henderson
read the proclamation into the record.
DEBONE: Move approval
HENDERSON: Second
VOTE: DEBONE: Yes
HENDERSON: Yes
BANEY: Chair votes yes. Motion carried
Minutes of Board of Commissioners' Business Meeting April 12, 2017
Page 2 of 6
10. Consideration of Board Signature of Document No. 2017-185, ODOT
Intergovernmental Agreement No. 31624, Powell Butte Road Striping and Center
Rumble Strip Installation. George Kolb, County Engineer presented the document for
consideration and noted Oregon Department of Transportation is working on safety
improvements to Powell Butte Highway.
HENDERSON: Move approval
DEBONE: Second
VOTE: HENDERSON: Yes
DEBONE: Yes
BANEY: Chair votes yes. Motion carried.
11. Consideration of Board Signature of Document No. 2017-218, Reciprocal
Access/Drainage Easement, and Maintenance Agreement with St. Charles Health
System, Inc. James Lewis, Property Management presented the document for
consideration noting this relates to a property donation to St. Charles in La Pine and
driveway access to Huntington Road.
DEBONE: Move approval
HENDERSON: Second
VOTE: DEBONE: Yes
HENDERSON: Yes
BANEY: Chair votes yes. Motion carried
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE
DISTRICT
12. Before the Board was Consideration of Approval of Weekly Accounts Payable
Vouchers for the 9-1-1 County Service District, in the Amount of $97,117.51
DEBONE: Move approval, subject to review
HENDERSON: Second
Minutes of Board of Commissioners' Business Meeting April 12, 2017
Page 3 of 6
VOTE: DEBONE: Yes
HENDERSON: Yes
BANEY: Chair votes yes. Motion carried
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY
SERVICE DISTRICT
13. Before the Board was Consideration of Approval of Weekly Accounts Payable
Vouchers for the Extension/4-H County Service District, in the Amount of $8,415.37
DEBONE: Move approval, subject to review
HENDERSON: Second
VOTE: DEBONE: Yes
HENDERSON: Yes
BANEY: Chair votes yes. Motion carried
RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS
14. Before the Board was Consideration of Approval of Weekly Accounts Payable
Vouchers for Deschutes County, in the Amount of $1,259,366.33
DEBONE: Move approval, subject to review
HENDERSON: Second
County Administrator Anderson noted an expense for the rebuild of a compactor at the
landfill.
VOTE: DEBONE: Yes
HENDERSON: Yes
BANEY: Chair votes yes. Motion carried
OTHER ITEMS:
• County Administrator Anderson noted a request for consideration for a letter of support
for Senate Bill 1048 relating to property line adjustments. Judith Ure, Management
Analyst presented a draft letter to the Senate Committee on Environment and Natural
Minutes of Board of Commissioners' Business Meeting April 12, 2017
Page 4 of 6
Resources. Discussion held on suggested revisions. Ms. Ure will bring the revised letter
back to the Board for signature this morning.
RECESS: At the time of 10:32 a.m., Chair Baney called for a recess to reconvene the meeting
in the Allen Conference Room.
RECONVENED: Chair Baney reconvened the meeting at 10:40 a.m.
• Other Legislative Discussions: Nick Lelack, Community Development Director
presented an update from last evenings Joint Committee on Marijuana Regulations public
hearing on Senate Bill 1057 relating to new provisions relating to cannabis and proposed
amendments to the marijuana legislation. Discussion held on marijuana regulations and
the impacts of the proposed amendments. Deschutes County wasn't informed or invited
to this hearing or the previous one and were not present to give input on the County's
regulations. Mr. Lelack reported the need of the Board to submit a response to the Joint
Committee by 3:30 p.m. today. Providing testimony at the hearing were three citizens
who had been members of the Deschutes County Marijuana Advisory Committee and the
Deschutes Farm Bureau. It was told that the testimony provided by members of the
Marijuana Advisory Committee was opposite of their recommendations made to the
Board last fall regarding the setting of Deschutes County regulations. The Board will
communicate with the legislators the need to allow Deschutes County to weigh in and be
a part of the discussions. A letter will be drafted by Mr. Lelack that outlines the local
regulations and call out those individuals that testified had worked with Deschutes
County to create the current regulations on marijuana and to clarify the inaccuracies.
• Consideration of Letter of Support on Senate Bill 1048. Ms. Ure presented a revised
letter as discussed earlier today.
DEBONE: Move approval of signature
HENDERSON: Second
VOTE: DEBONE: Yes
HENDERSON: Yes
BANEY: Chair votes yes. Motion carried.
Minutes of Board of Commissioners' Business Meeting April 12, 2017
Page 5 of 6
ADJOURN: Being no further discussion, the meeting adjourned at 11:43 a.m.
DATED this Day of Mat 2017 for the Deschutes
County Board of Commissioners.
ATTEST:
it
15'ecording Secretary
C.—AV:Y/1/
Tammy Baney, Ch
Anthony DeBone, Vice Chair
Philip G. H derson, C%mmissioner
Minutes of Board of Commissioners' Business Meeting April 12, 2017
Page 6 of 6
T
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wc°/ c Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 AM, WEDNESDAY, APRIL 12, 2017
Barnes and Sawyer Rooms - Deschutes Services Center — 1300 NW Wall Street — Bend
Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be considered or
discussed at the meeting. This notice does not limit the ability of the Board to address additional subjects.
Meetings are subject to cancellation without notice. This meeting is open to the public and interested citizens are
invited to attend. Business Meetings are usually recorded on video and audio, and can be viewed by the public
live or at a later date; and written minutes are taken for the record.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues
that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the
Recording Secretary. Use the microphone and clearly state your name when the Board Chair calls on you to
speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing not
being conducted as a part of this meeting will NOT be included in the official record of that hearing.
If you offer or display to the Board any written documents, photographs or other printed matter as part of your
testimony during a public hearing, please be advised that staff is required to retain those documents as part of the
permanent record of that hearing.
CONSENT AGENDA
1. Consideration of Signature of Resolution No. 2017-013, Appointing a Financial
Assistance Administrator for Deschutes County Health Services and Authorizing the
Financial Assistance Administrator to Amend the Service Element Prior Authorization,
on Behalf of Deschutes County
2. Board Signature of Letter Appointing Shannon Chase to the Forest View Special Road
District Board for a term through December 31, 2020.
Board of Commissioners Business Meeting Agenda Wednesday, April 12, 2017 Page
of 3
3. Board Signature of Letter Appointing Chris Perry to the Ambulance Service Area
Advisory Committee for a term through June 30, 2019.
4. Board Signature of Letter Appointing Sharity Ludwig to the Deschutes County Public
Health Advisory Board for a term through August 31, 2019.
5. Board Signature of Letter Thanking Holly Remer for her service on the Deschutes
County Public Health Advisory Board.
6. Consideration of Approval of Minutes of the March 6, 2017 Work Session
7. Consideration of Approval of Minutes of the March 20, 2017 Work Session
8. Consideration of Approval of Minutes of the March 24, 2017 Special Meeting
ACTION ITEMS
9. READING OF PROCLAMATION Declaring National Public Safety Telecommunicators
Week - Whitney Hale, Public Information Officer Add -On
10. Consideration of Board Signature of Document No. 2017-185, ODOT Intergovernmental
Agreement No. 31624, Powell Butte Road Striping and Center Rumble Strip Installation
- George Kolb, County Engineer
11. Consideration of Board Signature of Document 2017-218, Reciprocal Access/Drainage
Easement, and Maintenance Agreement with St. Charles Health System, Inc. - James
Lewis, Property Management Specialist
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT
12. Consideration of Approval of Weekly Accounts Payable Vouchers
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE
DISTRICT
13. Consideration of Approval of Weekly Accounts Payable Vouchers
RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS
14. Consideration of Approval of Weekly Accounts Payable Vouchers
OTHER ITEMS
Board of Commissioners Business Meeting Agenda
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Wednesday, April 12, 2017 Page 2
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public; however, with few exceptions and under specific
guidelines, are open to the media.
ADJOURN
To watch this meeting on line, go to: www.deschutes.ora/meetings
Please note that the video will not show up until recording begins. You can also view past
meetings on video by selecting the date shown on the website calendar.
gigDeschutes County encourages persons with disabilities to participate in all programs and
activities. To request this information in an alternate format please call (541) 617-4747.
FUTURE MEETINGS:
Additional meeting dates available at www.deschutes.ora/meetinacalendar
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Board of Commissioners Business Meeting Agenda
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Wednesday, April 12, 2017 Page 3