2017-275-Minutes for Meeting March 29,2017 Recorded 5/25/2017Recorded in Deschutes County CJ2017-275
Nancy Blankenship, County Clerk
Commissioners' Journal 05/25/2017 10:53:34 AM
For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97703-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
Allen Conference Room
Wednesday, March 29, 2017
Present were Commissioners Tammy Baney, Anthony DeBone and Phil Henderson. Also present
were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; John
Laherty, Assistant County Counsel; and Sharon Ross, Board Executive Secretary. Attending for a
portion of the meeting were Whitney Hale, Public Information Officer; Judith Ure, Management
Analyst; DeAnn Carr, Health Services Deputy Director; and two other citizens. No representation
of the media was present.
CALL TO ORDER: Chair Baney opened the meeting at 1:30 p.m.
ACTION ITEMS
1. Annual Update from the Humane Societies:
Mark Crose and Pat Bowling of Brightside Animal Shelter, Sabrina Slusser of Humane
Society of Central Oregon, and Megan Gram of Bend Spay and Neuter Project were
present to give the annual update to the Board.
Ms. Gram of Bend Spay and Neuter Project is also with the Central Oregon Cat Alliance.
The Alliance was founded in 2013 and provides a way for organizations to partner on
addressing the issue of outdoor cats through a Trap Neuter Release program. The
Minutes of Board of Commissioners' Work Session March 29, 2017 Page 1 of 4
intake numbers continue to rise. The program is funded primarily by a grant from
PetSmart Charities along with money awarded form the Deschutes County spay and
neuter grant. Bend Spay and Neuter Project offers affordable spay and neuter,
preventative veterinary care and pet food so companion animals are not abandoned or
relinquished due to financial constraints.
Ms. Slusser of the Humane Society of Central Oregon (HSCO) noted her appreciation of
the Deschutes County licensing program and pointed out 85% of stray dogs are returned
to the owners due to that program. She also stated only 27% of stray cats are returned
to their owners. Ms. Slusser commented on proposed house bill 2991 that would
prohibit animal rescue entities from euthanizing animals and not allow for a provision
for frequency the animal has bitten or based on behavior and they are concerned about
community safety. This would also place cost on the shelter for the animal's natural life.
Brightside Animal Shelter last year brought in 1556 animals total and placed 1,039 into
private homes and returned 320 strays to their original owners. They have a
relationship with the COCC veterinary technician program where students go through
the shelter and do exams, dentals, and blood draws. Commissioner DeBone inquired if
there were trends with the thrift store activity. Mr. Crose commented the winter
weather caused an effect on operations. The thrift store contributes 45% of Brightside's
operating revenue.
Commissioner Baney inquired on animal surrenders. There has been a decrease.
Comment made on microchipping and the increase of reuniting animals with owners.
Suggestion made for local law enforcement/animal control to carry microchip scanners.
Judith Ure noted the recent announcement for this year's Spay and Neuter Grant
Applications.
OTHER ITEMS:
• Letter of Support: DeAnn Carr, Health Services Deputy Director requested Board
consideration of a letter of support to Representative Buehler addressing behavioral
health services in our communities. Discussion held on the opportunity to respond to
provide accurate information on the services we provide our residents. A draft letter
was reviewed and revisions were suggested. Ms. Carr will make the requested revisions
and bring back to the meeting.
Minutes of Board of Commissioners' Work Session March 29, 2017 Page 2 of 4
• Request for Exhibit Space: Whitney Hale, Public Information Officer presented a letter
from the Three Sisters Irrigation District requesting space for the County to host a 30
day exhibit regarding the history of irrigation in Central Oregon. A display will be set up
in the main floor lobby as well as information available for the public upstairs as well.
The Board expressed support.
• Draft Policy Status: Commissioner Henderson inquired on the status of the draft policy
to address the licensure reimbursement issue raised by the District Attorney's Office.
The Board direction was to not adopt a county wide policy. The District Attorney's
Office inquired on a departmental policy which would be reviewed as part of budget
request for fiscal year 2018.
EXECUTIVE SESSION: At 2:45 pm, the Board met in Executive Session under ORS 192.660 (2) (h)
Litigation. The Board came out of Executive Session at 2:49 p.m.
OTHER ITEMS (continued):
• EOCA: Commissioner Baney reported on conversations regarding the invoice for
membership dues to Eastern Oregon Counties Association. The invoice is for $15,800.
Discussion held on lobbying efforts for Payment in Lieu of Taxed (PILT). Discussion held
on the time frame the dues will cover and whether it was calendar or fiscal year. The
invoice notes fiscal year 2016/2017.
Commissioner DeBone excused himself at 2:56 p.m. to attend another scheduled
meeting.
Commissioner Baney inquired on payments over the past years. County Administrator
Anderson will compile the data. This item will be brought back for discussion on
Monday. Membership dues are calculated based on amount of PILT payment.
• OSU 4H Extension Loan Request: Commissioner Henderson reported he had reviewed
the 4H building plans with Lee Randall, Interim Facilities Manager and Erik Kropp,
Deputy County Administrator. In Commissioner Henderson's opinion it wouldn't require
$2 million to accomplish the building expansion. County Administrator Anderson noted
the loan request was presented a year ago during budget hearings and at that time the
estimated cost of the construction project was $1 million and they had $500,000 saved.
The Budget committee asked them to review their costs and actual needs and bring to
Minutes of Board of Commissioners' Work Session March 29, 2017 Page 3 of 4
the Board of Commissioners a cost estimate and architectural design. Discussion held
on funding options.
At 3:19 p.m. the Board took a recess and the meeting was back in session at 3:24 p.m.
• Letter to Representative Buehler: Per discussion earlier in the meeting, DeAnn Carr
brought back the letter to Representative Buehler with requested revisions.
HENDERSON: Move approval of Board signature.
BANEY: Second
VOTE: HENDERSON: Yes
DEBONE: Absent
BANEY: Chair votes yes. Motion carried.
ADJOURN: Being no further discussion, the meeting adjourned at 3:39 p.m.
DATED this Day of
Board of Commissioners.
Recoding Sec etary
l
2017 for the Deschutes County
A
Tammy Baney, Chaii?
Anthony DeBone, Vice Chair
Philip G.
nderson, Commissioner
Minutes of Board of Commissioners' Work Session March 29, 2017 Page 4 of 4
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 PM, WEDNESDAY, MARCH 29, 2017
Allen Conference Room - Deschutes Services Building, 2ND Floor — 1300 NW Wall Street — Bend
Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be addressed at the
meeting. This notice does not limit the ability of the Board to address additional subjects. Meetings are subject to
cancellation without notice. This meeting is open to the public and interested citizens are invited to attend.
Work Sessions allow the Board to discuss items in a less formal setting. Citizen comment is not allowed,
although it may be permitted at the Board's discretion. If allowed, citizen comments regarding matters that are or
have been the subject of a public hearing process will NOT be included in the official record of that hearing. Work
Sessions are not normally video or audio recorded, but written minutes are taken for the record.
CALL TO ORDER
ACTION ITEMS
Annual Update from the Humane Societies - Erik Kropp, Deputy County Administrator
OTHER ITEMS
1. Executive Session - ORS 192.660(2)(e) Real Property Negotiations
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public; however, with few exceptions and under specific
guidelines, are open to the media.
ADJOURN
Board of Commissioners Work Session Agenda
Wednesday, March 29, 2017 Page 1 of 2
®M Deschutes County encourages persons with disabilities to participate in all programs and
® activities. To request this information in an alternate format please call (541) 617-4747.
FUTURE MEETINGS:
Additional meeting dates available at www.deschutes.oru/meetinocalendar
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Board of Commissioners Work Session Agenda Wednesday, March 29, 2017 Page 2 of 2
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o% -< Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners Work Session of March 29, 2017
DATE: March 9, 2017
FROM: Erik Kropp, Administrative Services, 541-388-6584
TITLE OF AGENDA ITEM:
Annual Update from the Humane Societies
PUBLIC HEARING ON THIS DATE?: No
ATTENDANCE: Erik Kropp, Deputy County Administrator; Sabrina Slusser, Humane Society
of Central Oregon Executive Director; Mark Crose, BrightSide Animal Center Board President;
Pat Bowling BrightSide Animal Center Shelter Manager; and Megan Gram, Bend Spay and
Neuter Project Executive Director
SUMMARY: Deschutes County contracts with the Humane Society of Central Oregon and
BrightSide Animal Center to provide shelter services. The purpose of this item is for the
humane societies provide the annual update to the Board of Commissioners. In addition, the
Bend Spay and Neuter Project will update the Board on the coalition working to address the
feral/community cat population.
RECOMMENDATION & ACTION REQUESTED:
N/A
Packet Pg. 4 I
Animals Helped
Animals Received
Cats & Kittens
Dogs & Puppies
Other Animals
Animals Adopted
Cats & Kittens
Dogs & Puppies
Other Animals
Pets Reunited
Cats & Kittens
Dogs & Puppies
Cats & Kittens
Dogs & Puppies
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HSCO Total Live Release Rate**
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U.S. West Live Release Rate*
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SPAYS,
1/4'. INEVIIER
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Keeping Pets -i -People "i'ogettier
Humane St ciety
OF CENTRAL OREGON
The Central Oregon Cat Alliance was founded in 2013. This partnership between
Bend Spay+Neuter Project, Humane Society of Central Oregon and Brightside
Animal Center provides community cat population control for Deschutes County
through a process called Trap, Neuter, Release (TNR). This process requires
volunteers to work with community cat caretakers to set humane live traps for
outdoor cats (typically unsocialized, or `feral' cats), transport cats for spay/neuter
surgery and vaccinations and re-release them the following day. Any kittens or
friendly stray cats are taken to one of the two shelters to be placed into foster
care and eventually adopted into loving homes.
This alliance was created with two goals in mind: to strengthen the relationships
between our local animal welfare groups by collectively addressing an issue that
affects each of our organizations and to provide the community with a humane
tool for managing outdoor cat populations. Our success is measured through a
decrease in the number of cats entering our local shelters, as well as a decrease
in calls from community members requesting help. The graphs below show our
progress over the past 3 years.
This program is funded primarily by a grant from PetSmart Charities, but also has
historically been funded in part by the Deschutes Co. spay and neuter grant.
This graph does not account for are the closing of the local cat rescue group,
CRAFT, which took in somewhere around 1,500 cats each year, and the steady
increase in the human population of Central Oregon over the past 3 years. We
believe this accounts for the increase in cat intake between 2015 and 2016.
COCA plans to perform at least 1,000 TNR surgeries in 2017, and will look at the
need to increase that number in 2018 if the intake numbers continue to rise.
2500
2000
1500
1000
500
0
2014
2015
2016
Spay/Neuter
Stray Intake
Total Cat Intake
March 29, 2017
Representative Buehler,
Board of Count Commissioners
P.O. Box 6005 • Bend, OR 97708-6005
1300 NW Wall St, Suite 206 • Bend, OR 97703-1960
(541) 388-6570 • Fax (541) 385-3202
www.deschutes.org
board@deschutes. org
Tammy Baney
Anthony DeBone
Phil Henderson
Thank you for your hard work and dedication in addressing the health care needs of Oregonians. We share your interest
in ensuring access to quality health care for all of our residents. In particular, we would like to take a moment to address
your concerns regarding behavioral health services and access to care. Deschutes County Health Services (DCHS)
routinely measures performance in these areas and we have asked staff to provide information that we could share with
you.
As you are aware, the behavioral health system is complex with a wide range of programming needed to address the
diverse needs of our residents. Within Deschutes County, we continue to work with our community partners and
PaciflcSource, the Central Oregon Coordinated Care Organization (CCO), to maximize access to care and make efficient
use of funding. To that end, our team has developed a service delivery system that includes both Deschutes County
Health Services as the Community Mental Health Program (CMHP) and a panel of community outpatient treatment
providers. We believe this approach allows us the ability to focus on delivery of complex specialty behavioral health
services while the community panel providers serve individuals with mild to moderate levels of need.
As we have been tracking current legislative progress, we've noted that the following concerns are being raised with
regard to behavioral health:
1. Lone wait times:
Ensuring timely access to service is a challenge to which we must pay close ongoing attention. DCHS has
invested significant attention and resources to wait times, including creating a dedicated Access Team. This
team specializes in assessment of need and assisting individuals in connecting with the appropriate services.
Access results for 2016 include:
• The average number of days between initial call and offered appointment was 3.62 days.
• 99.4% of individuals were seen within 14 days.
Community panel providers' timelines range from two days to four weeks depending upon the provider and
time of year. This information is based on provider information self-reported to the DCHS access team.
2. Lack of access to mental health care:
As you know, access to mental health care is a broad concept with varied meanings. Overall, access for Oregon
Health Plan (OHP) members is the strongest due to the nature of CMHPs' contracts with the CCO and the wider
range of services that are covered, Other insurance sources such as Medicare, VA insurance, and commercial
insurance are more challenging due to reimbursement amounts, number of providers that accept the insurance,
and limitations in the number of services covered.
Enhancing the Lives of Citizens by Delivering Quality Services in a Cost -Effective Manner
As you may have heard, OCHS has been chosen to be one of twelve organizations in Oregon to be part of a
federal demonstration project (Certified Community Behavioral Health Clinics) designed to increase access to
services and improve quahty of care. This pilot project will bring additional funding to communities and target
increased services to underserved populations.
Access to psychiatrists is currently a nation-wide challenge. There are not currently enough psychiatrists
available. The Association of American Medical Colleges reports that 59% of psychiatrists are age 55 or older.In
addition to the aging of the profession there are not enough new psychiatrists entering the field to fill the gap.
Unless there is a significant surge in the number of new psychiatrists, access to psychiatrists will only worsen
over time. With this in mind, DCHS has begun to pilot having a psychiatrist provide on-site consultation to
primary care physicians in order to both support treatment and enhance physician competencies.
3. Phone calls that go unanswered:
\t1sdifficult to respond to this concern without additional information. Crisis calls are addressed using Protocall,
a crisis line, which uses teams of Qualified Mental Health Professions (QMHPs) to respond to calls,
4, Counties not using money received for services and instead using it for other urposes:
Deschutes County has an extensive budget process that includes each department presenting their annual
budgets for approval, including the manner in which various funds will be used. DCHS' accounting system
includes tracking of funding sources to ensure that dollars are used for their intended purposes. State, federal,
and other grant funds are restricted for a specific purpose and may not be transferred for other purposes.
Additionally, Deschutes County invests more than $4 million from the County General Fund into DCHS annually.
These dollars are closely monitored and are prioritized to help address the region's most pressing health care
needs.
5. "A fair amount of unhappiness with mental health services across the state":
DCHS conducts annual surveys to gain feedback from clients and/or their families regarding their level of
satisfaction with services, Questions cover topics such as cultural sensitivity, respect, and trust in the therapeutic
relationship, staff availability in times of crisis, and satisfaction with services received. Results of DCHS' 2016
surveys found that approximately 93 percent of survey respondents answered that they were satisfied or very
satisfied with the services they received.
Anecdotal information from community members reflects primary satisfaction challenges being types of
insurance coverage and an associated limitation in the scope of services covered. This dis-satisfaction is often
expressed as unhappiness with the system and/Or that they cannot get access.
We are happy to provide additional information to further clarify service deliver within Deschutes County,We invite you
to meet with our behavioral health staff to hear more about the services being provided to Deschutes County residents.
In service to our community,
DESCHUTES COUNTY BOARD OF COMMISSIONERS
Tammy Baney,
Anthony DeBone, Vice -Chair
Philip G. H derson, Commissioner
March 1, 2017
For the past 18 years TSID has been aggressively pursuing projects to improve the
environmental health of Whychus Creek. Several historic water conveyance features have been
replaced with modern piping and water systems. In order to preserve the history of this beautiful
region, TSID has committed to sharing our history and our growth through an interpretive
display.
During the summer of 2017, Three Sisters Irrigation District (TSID) will have available for
display a portable interpretive exhibit which includes a selection of historic photos, maps,
documents, representative tools and equipment to interpret the history of irrigation in Central
Oregon in general, and Three Sisters Irrigation District in particular.
We would like to extend your agency the opportunity to host the exhibit for a 30 day
period between April 1, 2017 and October 31, 2017. Our staff will delivery, set-up, and remove
the display. The amount of space needed is as follows:
Display Case: 47" Wide, 15" Deep, and 72" Tall which can be placed against a wall.
Equipment Display: 3' by 3' platform with interactive device requiring clearance in order
for visitors to manipulate the wheel.
To schedule the exhibit please contact Linda Thompson
Phone: 541-549-8815 E -Mail: office@tsidweb.org
Very truly yours,
Marc Thalacker
PO Box 2230, Sisters, OR 97759
Phone 541-549-8815
www.tsidweb Mg
Fax 541-549-8070
office a tsidweb.org