2017-279-Resolution No. 2017-026 Recorded 6/6/2017TES
W1 ARE -A
0 Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners Business Meeting of May 31, 2017
DATE: May 26, 2017
FROM: Wayne Lowry, Finance, 541-388-6559
TITLE OF AGENDA ITEM:
Consideration and Signature of Resolution #2017-026, Transfer of Appropriation Within the
Road Building & Equipment Fund.
PUBLIC HEARING ON THIS DATE?: No
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2017-026. The Road Department needs additional appropriation in
the Capital Outlay category due to costs related to equipment, vehicles and building remodel
expenditures trending in excess of what was known at the time the FY 2017 budget was adopted.
FISCAL IMPLICATIONS:
A transfer of appropriation from the Contingency category to the Capital Outlay category for
$192,500 is necessary.
ATTENDANCE:
Wayne Lowry
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2017-026.
Recorded in Deschutes County CJ2017-279
REVIEW, Nancy Blankenship, County Clerk
n Commissioners'Journal 06/06/2017 8:49:29 AM
LEGAL COUNSEL
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within the Various Funds of the 2016-2017 * RESOLUTION NO. 2017-026
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail from the Road Department Director requesting a transfer of
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
Road Building & Equipment Fund (330)
Capital Outlay $ 192,500
Road Building & Equipment Fund (330)
Contingency
($ 192,500)
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this 'B 1 st day of May, 2017.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, QREGON
TAMMY BANEY, C
cording e`retary PHILIP G. HENDERSON, Commissioner
PAGE 1 OF 1 -RESOLUTION NO. 2017-026 (05/31/17)
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Lacy Nichols
From: Chris Doty
Sent: Wednesday, May 17, 2017 11:55 AM
To: Wayne Lowry
Cc: Susan Bailey; Jeanine Faria; Lacy Nichols
Subject: RE: Appropriation Transfers
Attachments: Copy of Appropriation Transfer Fund 340.xlsx
Wayne,
It has been determined that additional appropriation is required in Fund 340, (Vehicle Replacement and Repair) and
Fund 330, (Road Building and Equipment).
The details of the accounts and amounts are included in the attached Excel file. I understand you will prepare the
required resolutions and present them to the BOCC for approval.
Please contact Susan or me with questions. Thanks!
Chris Doty, ,`t i O t)irector
1.1':partlfelq
OR 177'707
0: 541..322.7105 / C: 541..270.1134
Chris.DotvCEco.deschutes.or.us
From: Susan Bailey
Sent: Tuesday, May 16, 2017 3:25 PM
To: Chris Doty
Subject: Appropriation Transfers
CD -
Here are the final Appropriation Transfer Requests. I had Jeanine review them and decided to increase the amount for
the 340 Fund based on her recommendation that there is "Absolutely NO downside with transferring too much
appropriation."
The next step would be for you to e-mail Wayne (copy Jeanine and Lacy) with the following:
It has been determined that additional appropriation is required in Fund 340, "Vehicle Replacement and Repair" and
Fund 330, "Road Building and Equipment."
The details of the accounts and amounts are included in the attached Excel file. Please prepare the required resolutions
and add them to the BOCC's agenda. Please contact me with questions.
Susan Bailey ! Administrative Analyst
Deschutes County Road Departrnent
61150S627'nSiree, ! Bend,Oregmn 97702
0:541.322.7119/C:541.350.4449
5usan.8aile,y0deschutes.0g | www.desrl\ub:s.o[g
We strive mmaintain the quality and inipromthe experience for all users of the Deschutes County transportation system.
From: Jeanine Faria
Sent: Monday, April 24, 2017 3:22 PM
To: Susan Bailey
Subject: Fund 340
Take a look at this, Please review with Randy and Chris and modify the amountand the narrative as necessary.
Next step:
Chris needs to send an email to Wayne (with a copy to Lacy Nichols and to me) requesting that Finance prepare a
resolution to transfer appropriation something to the effect of:
"It has been determined that additional appropriation is required in Fund 340 "Vehicle Replacement and Repair". The
details of the accounts and amounts are included in the attached Excel file. Please prepare the resolution and add it to
the BOCC's agenda. Please contact me with questions".
The email received from a department requesting an appropriation transfer is printing and included as documentation
on the reso?ution/agenda request and becomes part of the public recorcl.
Jeanine
Deschutes County Finance
541,3854411
2