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2017-310-Minutes for Meeting January 11,1988 Recorded 6/22/2017Recorded in Deschutes County Nancy Blankenship, County Clerk Commissioners' Journal 06/22/2017 1:25:59 PM CJ2017-310 For Recording Stamp Only Deschutes County Board of Commissioners Bend, Oregon DESCHUTES COUNTY BOARD OF COMMISSIONERS Audio Cassette Recording Titled: WORK SESSION January 11, 1988; 10:00-12:15 PM. A meeting of the Board of County Commissioners was held on January 11, 1988. Commissioners present were Lois Prante, Tom Throop and Dick Maudlin. Also in attendance were Rick Isham, County Counsel; County Administrator Mike Maier; and other staff. Also present was a teacher from the High School and some students. Items discussed at this meeting may be on a future Board business meeting agenda: Discussion regarding a personal services contract with Jeffrey Hyde. Discussion of a contract with Portland Hospice. Request by the District Attorney, Mike Dugan, for County Counsel to handle civil mental commitment hearings for the Mental Health Department. Mr. Dugan provided an overview of the proposal. It is rare to not have a District Attorney Transcription of Audio Recording of a Work Session, January 11, 1988 Page 1 of 8 involved in the prosecution function. These are civil matters and take away time from the D.A. Office to handle them. The State Emergency Board has allocated about $200,000 to counties that have a certain number of hearings each month. There is no guarantee that the County would qualify this year. They are asking the State Mental Health Board for $500,000 in their budget next year to be allocated to the counties that perform these functions. County Counsel has indicated they would take over this function since they already work closely with Mental Health. There needs to be a Resolution signed by the Board to make this change. Possible signature of a declaration of dedication from the Real Estate Loan Fund. This is for the right of way on the north side of Reed Market Road. Discussion of a consent to an assignment of the lease for a Redmond auto wrecking company. Possible signature of MP -86-11, a minor partition for Ken and Betty Williamson on Dodds Road. Discussion of an upcoming public hearing on the Central Oregon Regional Strategy proposal. Order 88-005, refunding taxes. Reconvene this afternoon for the 1987 SAFE Project final report, which is the project report on the seat belt program. Discussion of Lazy River South access issues. Mr. Throop gave an overview of this problem, which has been going on for some time. Public Works has presented its recommendations to the Board. This essentially says that a southerly access is Transcription of Audio Recording of a Work Session, January 11, 1988 Page 2 of 8 necessary. The bridge on the north is the only access and needs reconstruction, which is scheduled for the spring of 1989. Public Works recommends that the County commit to constructing the Leona Lane option, at a cost of about $213,000. However, they would work with the residents of the area to have them raise the additional $41,000 necessary to put Bridge Drive through Burgess Road, which could be constructed as an alternative to Leona Lane. This would have to happen by spring, so there could be a southerly access constructed this season. They could then close the north access for reconstruction purposes in the spring of 1989. A second option has arisen, to take a portion of the $213,000 committed by the Board and construct a gravel standard road from Bridge Drive to Burgess Road. Any remaining funds would be set aside for a period of time, and when the residents match that money to a sufficient agree to be able to bring that gravel standard to a paved standard, then construct it as such. The third option is to do nothing. The fourth option is some kind of an LID, but there is a general consensus that this might be difficult to achieve. The County needs to do something. There was a property owners' meeting this past weekend in Lazy River South subdivision, and it might be appropriate to have Earl and Mary Hoffgow? from there give a report. One other item to report on today was the fixed cost of financing an LID, even though the Board recognizes that an LID would be problematic. It would be more expensive to go with this LID by itself because the cost would remain the same whether they went with one $50,000 LID or package ten of them together that may have a value of $1 million. Chair Maudlin asked Earl and Mary to report on the property owners' meeting. Mary provided an overview of the meeting. There was not a large attendance because many of the residents go south for the winter. About 29 people attended, representing 19 families. They discussed the project in terms of two stages. (There was then a lengthy conversation.) Transcription of Audio Recording of a Work Session, January 11, 1988 Page 3 of 8 A written ballot was used, with four choices. Sixteen families immediately chose option 4, Bridge Drive to Burgess Road in two phases. No one wanted the new bridge option or Leona Lane, and no one felt they could come up with $41,000. One family wanted no change of any kind. One family did not choose an option, but just did not want an assessment. One family wanted Bridge Drive to Burgess Road left as a gravel road. Ms. Prante said that the gravel drive accomplishes access for emergency vehicles, and it could be paved if the community wants to raise the rest of the money. Mary said that the biggest concern is having fast response time. Also, they want minimal cost to the property owners. There are people who don't want to put any money into the project. They have time to see how all property owners feel about this. They are also concerned about wear and traffic on Bridge Drive. This option will not bring additional traffic because it is not a shortcut to any other subdivision. They are willing to go with a gravel road, including the dust. Mr. Throop said that a gravel standard road is more expensive for the County to maintain. One component might be the degree of certainty regarding the additional funds to pave it. Secondly, it would run just east of Lost Ponderosa, so those people would have to deal with more dust. Mr. Maudlin noted that it costs between five and seven times as much to maintain a gravel road over paved. Public Works said they are going to propose to the Board that they change all gravel roads that are high speed or high traffic roads to a paved surface over the next few years. There are about 20 miles. This will reduce maintenance costs and constant citizen complaints about the roads and dust. Mr. Maudlin said that it sounds like the County might end up having to pave this road anyway. This area is approximately one mile long. It would be a considerable help to school buses and the post office, and to anyone who Transcription of Audio Recording of a Work Session, January 11, 1988 Page 4 of 8 provides services to the area. They now have to go in 3.5 miles. This is the total picture, not just to the property owners. Mary said that everyone wants something started. They know that the existing bridge needs to be reconstructed. Mr. Throop said that another option is to gate the new road off and allow access only to emergency vehicles. Mr. Isham said this would mean it would not be a dedicated County road. If it is designated as a County road, that is handled differently. Ms. Prante does not feel this is an appropriate way to deal with the issue at this point. Ms. (sham said it could be roughed in and gated, and not dedicated until such time as it is up to paved standards. This would reduce maintenance costs. He added, however, that it can result in a different kind of a maintenance problem if people decide to drive around the gate or even pull out the barrier. Public Works staff said that their estimates are for a cinder -based road, not crushed rock. Cinders create more dust. This will cost perhaps $25,000. Crushed rock would be the appropriate base if it is going to be paved eventually. Adding rock is about $35,000. Mr. Throop stated that they can't commit today and need to see more information, but need to pursue whether there might be local funds available at some point in the near future, to bring this up to a paved standard. Ms. Prante said they now have a way to provide for emergency access, and can stretch out the time to find out if the road can be further improved. There was a lengthy discussion about how to proceed, and whether and how funding might be obtained for maintenance or further road improvements. Discussion of mobile home criteria in Deschutes River Woods. Al Huntley was introduced, along with Kathy Jensen of the Homeowners' Association and several other individuals. Steve Hopper, President of the HOA, introduced Ken Peterson, Transcription of Audio Recording of a Work Session, January 11, 1988 Page 5 of 8 Vice President. They want to enhance the values and character of the community. They want to develop a relationship with the County and the Board of Commissioners so they can work together to solve problems within the development. They would like to request a freeze on the future placement of single -wide mobile homes until some issues can be resolved. This involves the defined boundaries of the subdivision, and there are about 30 families in the HOA. They are attempting to increase this number. There is a wide base of support to deal with the single wide mobile home issue. They don't know exactly how many actual residents there are. Craig Smith, CDD Director, explained what they can and cannot do. The Planning Division is working up some totally new criteria for mobile homes. The current criteria is not workable anymore. Because the ordinance applies County -wide, they are building some performance standards for mobile homes. The goal is to eliminate the older type mobile homes that are causing some problems over time, set some minimum size standards, and develop a set of standards to deal with aesthetics, siting, the pitch of the roof, and so on. They are in the draft phase and hope to have something for the Planning Commission to work with very soon. The Planning Commission will hold public hearings and provide recommendations to the Board for a decision. Some citizens have provided suggestions and input. Mr. Throop asked about these mobile homes being in mobile home parks, or if this would just apply to single-family lots. Mr. Smith stated this would be just regarding single-family lots. There are changes going on at the State level regarding mobile home standards and other factors. There was a long discussion regarding existing mobile homes, and the future of others in that subdivision as well as elsewhere. There is an overlay option as well as a criteria option. Placement of a single -wide already requires a conditional use permit. Transcription of Audio Recording of a Work Session, January 11, 1988 Page 6 of 8 Possible approval of County snow and ice plan. This is being revised, so will be discussed further next week. Department of Public Works budget review. Suggested revisions have been incorporated. This may be addressed at the Department Heads meeting this week. Equipment rental with Central Oregon Pavers, for snow removal. Discussion of paint machine report. This will be discussed further at next Monday's meeting. Discussion of a Transportation Plan update regarding road standards, bikes and sidewalks. This will be discussed again in two weeks, on January 25. Discussion of the four -lane highway project between Bend and Redmond. There is a hearing on this Wednesday night. It is appropriate for the Board to testify. There has to be an environmental assessment or an environmental impact study done. The County wants to support the project, but protect the corridor. This means limiting access to a point. An assessment will mean they can move this project through faster. The County needs to be sure the State is considering what interchanges might be needed in the future so the County doesn't get stuck with the cost of those improvements. This should be part of the testimony given. The County wants to be held harmless. The State has shut off many of the access points between the two towns already. The County needs to make sure the interchanges are a part of the State project. The State can get federal funding for this kind of thing, while the County probably won't be able to do so, especially after the State has demonstrated that it has met its goal of a four -lane highway. Transcription of Audio Recording of a Work Session, January 11, 1988 Page 7 of 8 This does not apply to Highway 97 within the cities; just from south of Yew Avenue in Redmond to about Cooley Road in Bend. Regarding the potential industrial land owned by the County, this area would be served by Cooley Road and Deschutes Market Road eventually. Therefore, the County needs to stress that the State project needs to include impacts to County roads along with any interchanges that might be needed in the next twenty years. Discussion of the fixed cost for financing local improvement districts. This could run between $15,000 to $20,000, depending on the size and cost of issuing the bonds. It costs less per property if different projects are combined in one bond sale. I certify that the above is a true and accurate record of a meeting, as reproduced from a cassette tape identified as Minutes of a Meeting of the Deschutes County Board of Commissioners, held on January 11, 1988. This record was completed subsequent to the presiding Deschutes County Board of Commissioners' tenure. r Bonnie Baker For the Board of County Commissioners Transcription of Audio Recording of a Work Session, January 11, 1988 Page 8 of 8