2017-384-Minutes for Meeting May 17,2017 Recorded 7/14/2017Recorded in Deschutes County CJ2017-384
Nancy Blankenship, County Clerk
Commissioners' Journal 07/14/2017 4:20:19 PM
•
1111111111111111111111111 11111
For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97703-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
Allen Conference Room
WEDNESDAY, MAY 17, 2017
Present were Commissioners Tammy Baney, Anthony DeBone and Phil Henderson. Also present were
Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David Doyle, County
Counsel; and Sharon Ross, Board Executive Secretary. One representative of the media was in
attendance.
CALL TO ORDER: Chair Baney opened the meeting at 1:34 p.m.
ACTION ITEMS
1. Finance/Tax Update:
Wayne Lowry, Finance Director presented the financial report for the month of April. The
total investment portfolio as of April 30, 2017 was reviewed. Monthly financial reports were
reviewed by statements of financial operating data for the general fund, Community Justice -
Juvenile, Sheriffs Office, Health Services, Community Development, Road, Community
Justice -Adult, Solid Waste, insurance fund, 9-1-1, health benefits trust, Fair & Expo, Justice
Court, and transient room tax. One note of interest was the Fair & Expo Center food and
beverage activity was at $82,118 for the month of March.
Mr. Lowry reviewed reserve funds that are designed to meet department future needs. Cash
balances as of May 15, 2017 were presented.
Minutes of Board of Commissioners' Work Session
May 17, 2017 Page 1 of 5
2. DOCUMENT NO. 2017- 294, DECISION OF THE BOARD OF COUNTY
COMMISSIONERS FOR DESCHUTES COUNTY RELATIVE TO FILE NO. 247 -16-
000600 -AD
Jacob Ripper, Associate Planner, presented the amended version of the decision relating to
Document No. 2017-294 as recommended at the Business Meeting this morning. The Board
reviewed the amended statement and signed the document in approval.
3. SOLID WASTE MANAGEMENT PLANNING/RFP REVIEW:
Timm Schimke, Director of Solid Waste noted Knott Landfill is expected to reach capacity in
2029. The timeframe for a new facility is typically seven years. Mr. Schimke has developed
a request for proposals (RFP) for solid waste management planning services. If there is a
decision is made to transport, then the cost of transport will require an investment and review
of processes required for collection, recycling, and transfer. Mr. Schimke suggested forming
a stakeholders group including members of the franchise group to choose a consultant.
Recommendations would then come to the Board along with input from the community. The
Board expressed support of moving forward. Request for Proposals are due May 31, 2017.
Commissioner Baney suggested soliciting involvement from the general public for
applications for the stakeholder's group. The Board would like the planning to be
enviromnentally conscious and cost effective. Relocating the transfer station within the
County may prove to have more struggles than transporting. Mr. Schimke recalled over
twenty years ago the County went through a similar planning effort and recommendations
were made by the consultant for a tri -county effort between Crook, Jefferson, and northern
Klamath along with Deschutes County. Commissioner Baney suggested having a
conversation with the neighboring counties to see if there is interest.
4. STATE OF THE COUNTY — WHAT'S BREWING/BEND CHAMBER:
Whitney Hale, Public Information Officer explained the Bend Chamber of Commerce is
requesting topics that will be covered by the Board for the State of the County address on
July 11t11. The event will be held at Deschutes Brewery downtown. Ms. Hale reviewed a few
potential topics. Discussion held on topics of interest and was narrowed down to budget
update, capital projects, and affordable housing.
Minutes of Board of Commissioners' Work Session
May 17, 2017 Page 2 of 5
5. EMPLOYEE RECOGNITION BREAKFAST DISCUSSION:
Whitney Hale, Public Information Officer stated the Employee Recognition Breakfast is
scheduled on the first Saturday of the County Fair and is open for employees and families.
Ms. Hale's proposal is to not make any changes this year. The Commissioners serve
breakfast and give out prizes. The Board expressed support for moving forward. Ms. Hale
will send out the invitation to employees.
6. MARIJUANA LEGISLATIVE UPDATE:
Commissioner Henderson gave an update on his recent meetings in Salem with legislators
and of his presentation including maps, charts, and rules & regulations. Commissioner
Henderson noted his commitment to meet with marijuana growers to review their concerns.
Commissioner Baney noted there was one grower that reached out to her. Commissioner
DeBone noted the only communication he had received was a grower in his community
asking if there was any chance to not have public awareness of his application.
Commissioner Baney commented on new application process and work plan that is open to
be revisited. Commissioner Baney commented on the concerns of the Farm Bureau of the
regulations of dark skies. County Administrator Anderson noted the CDD Work Plan
coming before the Board which will include timing, the matrix, and drafted list of options.
Mr. Lelack suggested forming a focus group or reconvening the marijuana advisory
committee for the one-year review of the process. Mr. Lelack noted the grower community
has different views of the regulations.
Commissioner Bancy likes Commissioner Henderson's idea of a communication back to the
legislators and informing thein of numbers of approvals, appeals, denials and of the plan for a
one year review of the regulations. Judith Ure, Management Analyst also expressed
agreement with a communication piece to respond to our legislators and including our
lobbyist, PAC West. Commissioner Baney suggested a letter drafted from the Board as a
whole along with a letter from Commissioner Henderson's want to follow-up with the
legislators he spoke with. Commissioner Henderson noted for future sessions he suggested
the Deschutes County presence earlier in the session to create relationships.
7. AFFORDABLE HOUSING DISCUSSION:
Commissioner Henderson presented on affordable housing and his opinions of the fees
involved causing the high costs of housing. Commissioner Henderson has been involved in
the community discussions and asked to bring this for discussion on what Deschutes County
can do in the role of affordable housing to address lower cost housing. Commissioner
DeBone talked on cost of infrastructure and lot sizes. Existing parcels are hard to turn into
cost effective sites. Statewide land use and cost of infrastructure seems to be an issue.
Minutes of Board of Commissioners' Work Session May 17, 2017 Page 3 of 5
Peter Gutowsky commented on a meeting with investors for mobile home parks. There is an
interest in a mobile home park outside of the urban growth boundary. Mr. Gutowsky noted
under the current code an expansion of a current mobile home park can be done.
Commissioner Baney commented on a process in 2008 to end homelessness with the work
supported by Oregon Housing. Commissioner Baney noted the timeliness of this
conversation. Discussions are being facilitated by Nathan Bodie and Bruce Abernathy in
finding ways of caring for the homeless in Bend. There is a new push for supporting mobile
home parks in Salem. Commissioner Baney also noted the condition of some of the current
mobile homes.
Commissioner Henderson commented on a study in Tillamook County on rental homes and
land use restrictions. Discussion held on evaluating lands within the county for affordable
housing developments. Mr. Lelack suggested reviewing what Tillamook County did and
what our abilities would be.
Commissioner Henderson commented on his interest in finding information on the vacancy
of buildable lots. Commissioner DeBone also pointed out the importance of creating jobs
that would not force commuting. Commissioner Henderson spoke on frustration of land
donations and the lack of commitment of development. County Administrator Anderson
noted the CDD Work Plan and the potential long range planner taking on responsibility of
overseeing these types of projects.
OTHER ITEMS
• The Board went into Executive Session under ORS 192.660 (2) (d) Labor Negotiations at
4:29 p.m. The Board came out of Executive Session at 4:50 p.m.
HENDERSON: Made motion to direct Steve Reinke, 911 Operations Director to
proceed as discussed.
DEBONE: Second
VOTE: HENDERSON: Yes
BANEY: Absent
DEBONE: Vice Chair votes yes. Motion carried.
• County Administrator Anderson brought forward the annual Association of Oregon
Counties bill that was just received and asked if the item should be brought forward for
consideration when all three Commissioners are present. Discussion held on affiliations.
The current invoice is approximately $50,000. Commissioner DeBone noted his
approval but will review levels of costs with the AOC board.
Minutes of Board of Commissioners' Work Session May 17, 2017
Page 4 of 5
HENDERSON: Move approval of paying the membership as presented
DEBONE: Second
VOTE: HENDERSON:
BANEY:
DEBONE:
Yes
Absent
Vice Chair votes yes. Motion carried
• County Administrator Anderson stated we received an invoice from Eastern Oregon
Counties Association related to extra debt service. Commissioner DeBone will bring this
item forward at the NACO meeting in Sunriver and ask for clarification.
• Commissioner DeBone explained the Central Oregon Intergovernmental Council Board
is made up of elected officials and explained the representation on the Board. The
bylaws were created in the 1990s and are not consistent with articles of incorporation.
Commissioner DeBone noted the need for the memberships and appointments to be
restructured according to bylaws. He noted the process of changing the bylaws or articles
would require ratification by each entity.
ADJOURN: Being no further discussion, the meeting adjourned at 5:10 p.m.
DATED this 2—Day of
County Board of Commissioners.
ATTES
Recording Secretar
Minutes of Board of Commissioners' Work Session
2017 for the Deschutes
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Tammy ane C r
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Anthony DeBone, Vice C air
Philip G derso, Commissioner
May 17, 2017
Page 5 of 5
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1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 PM, WEDNESDAY, MAY 17, 2017
Allen Conference Room - Deschutes Services Building, 2ND Floor — 1300 NW Wall Street — Bend
Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be addressed at the
meeting. This notice does not limit the ability of the Board to address additional subjects. Meetings are subject to
cancellation without notice. This meeting is open to the public and interested citizens are invited to attend.
Work Sessions allow the Board to discuss items in a less formal setting. Citizen comment is not allowed,
although it may be permitted at the Board's discretion. If allowed, citizen comments regarding matters that are or
have been the subject of a public hearing process will NOT be included in the official record of that hearing. Work
Sessions are not normally video or audio recorded, but written minutes are taken for the record.
CALL TO ORDER
ACTION ITEMS
1. Finance/Tax Update - Wayne Lowry, Finance Director/Treasurer
2. Solid Waste Management Planning/RFP Review - Timm Schimke, Director of Solid
Waste
3. State of the County - What's Brewing / Bend Chamber - Whitney Hale, Public
Information Officer
4. Employee Recognition Breakfast Discussion - Whitney Hale, Public Information Officer
5. Marijuana Legislative Update
6. Affordable Housing Discussion
OTHER ITEMS
7. EXECUTIVE SESSION: under ORS 192.660 (2) (e) Real Property Negotiations
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
Board of Commissioners Work Session Agenda
Wednesday, May 17, 2017 Page 1 of 2
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public; however, with few exceptions and under specific
guidelines, are open to the media.
ADJOURN
® Deschutes County encourages persons with disabilities to participate in all programs and
activities. To request this information in an alternate format please call (541) 617-4747.
FUTURE MEETINGS:
Additional meeting dates available at www.deschutes.ora/meetinacalendar
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Board of Commissioners Work Session Agenda
Wednesday, May 17, 2017 Page 2 of 2
Investment Income
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Total Portfolio: By Investment Types
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Deschutes County Investments
Portfolio Management
Portfolio Details - Investments
April 30, 2017
CUSIP
91412GUU7
961214CH4
WASH FED CD
31771CS97
48125LRD6
29270CYZ2
84247PHS3
3137EADV8
298191N37
005158VE7
675371AT5
3130A62S5
94974BGB0
313383.1138
31771 J MR8
31771KAD90
427542KW4
494751DHO
3696045BC6
SYS10520
680591CU4
88059FAZ4
961214BZ5
740189AK1
949748FG0
94988J5A1
90331 HMQ3
92976W8H8
31771EAL5
Security
University of California _
Westpac
Washington Federal CD
FICO Std
JPMorgan Chase - Corporate N
Bonneville Power Administratio
• Southern CA Public Power Autho
Federal Horne Loan Mtg Corp
'Eugene Power
Ada County SD
Oceanside California Pension
Federal Home Loan Bank
Wells Fargo Corporate Note
Federal Horne Loan Bank
:FICO Strip
'FICO Strip
Hermiston OR
'King County Washington FPD
.General Electric - Corporate N
Lewis & Clark Bank
Tennessee Valley Authority
Tennessee Valley Authority
Westpac
Precision Castparts Corp
Wells Fargo Corporate Note
'Wells Fargo Corporate Note
U S Bank - Corp Note
'Wachovia Corp
FICO Strip
Purchase MaturityDays To Ratings Coupon Par Market
Broker Date Date 'Maturity S&P Moody's Rate ,YTM 365 Value Value
PJ 12/19/2016 5/15/2017 14 AA Aa2 1.222' 0.993' 1,000,000 1,000,000
CASTLE 4/7/2015 5/19/2017 18 AA- Aa2 1.200 1.061 ~ 2,000,000 2,000,020
5/20/2015 5/22/2017 21 0.900 0.913 200,000 200,000
CASTLE 12/9/2014 6/6/2017 36' 'Aaa 1.019 1.065 1,028,000 1,026,797
(CASTLE 6/10/2016 6/14/2017 44jA+ 'Aa3 1.521 1.313 1,000,000 1,000,370:
CASTLE 4/24/2014 7/1/2017 61AA- Aal 1.197 1.171 670,000 670,268
'CASTLE 6/17/2014 7/1/2017 61 ,,AA- 1.145 1.180 1,000,000 999,360',
MBS 5/29/2015 7/14/2017 74 Aaa 0.750 0.787 1,000,000 999,810.
R W B 12/13/2016 8/1/2017' 92 AA- Aa2 0.835' 1.102' 150,000 149,895':
PJ 6/1/2015 8/15/2017, 106 AA+ Aa1 3000 0.930'+ 1,000,000 1,006,060
'PJ 5/20/2016 8/15/2017 106 AA 1.806 1.000 500,000 500,775.,
CASTLE 7/24/2015 8/28/2017 119 ;,Aaa 0.750 0.858, 1,000,000 999,460
'DADAV 3/8/2016 9/8/2017 130 A ,A2 1.400 1.450 461,000 460,866
'VINISP 12/26/2013 9/27/2017 149 AA+ Aaa 1.000 1.250 1,000,000 1,000,750
'CASTLE 10/22/2015 10/6/2017 158 0.751 0.781 2,000,000 1,989,800
IDA DAV 12/10/2014 11/30/2017 213 1.205 1.267 2,000,000 1,986,740
DA DAV 9/21/2016 12/1/2017 214 AA- 2.000 0.901 590,000 592,513,
.PJ 12/15/2015 12/1/2017, 214 AA+ 1.220 1.218 230,000 229,736
CASTLE 9/6/2016 12/6/2017' 219 AA+ Al 5.250 1.050 1,000,000 1,023,230:
6/8/2016' 12/8/2017; 221 1.000 1.000 240,000 240,0001
CASTLE 12/1/2016' 12/15/2017 ' 228 AA+ _ ' 6.250 1.011 1,000,000 1,031,830!
CASTLE 11/21/2014 12/15/2017, 228 AA+ 1.205 1 268 1,059,000 1,050,539'
ICASTLE ' 3/5/2015, 1/12/2018' 256 AA- '!,Aa2 1.600 1.490. 2,000,000 2,000,680
!CASTLE 12/13/2016' 1/15/2018' 259AA- ,A2 1.250 1.318 1,250,000 1,248,900
', _CASTLE 12/9/2016 1/16/2018' 260,
H 'A2 1.500 1.601 2,000,000 1,999,160
'CASTLE 1/29/2016 1/22/2018 266' ,Aa2 1.650 1.580 1,000,000 1,001,600
:CASTLE 11/18/2016 1/26/2018 2701AA- Al 1.350 1.316 2,850,000 2,847,692
CASTLE ' 2/26/2016 2/1/2018 276;,4 _ A2 5.750, 1.690 1,000,000 1,029,960
:CASTLE 2/24/2015 2/8/2018 283. .252 1.318 1,260,000 1,247,274
,
31771EAL5 FICO Strip CASTLE ; 2/25/2015 2/8/2018 283', 1.257, 1.323 740,000, 732,526
3134G8M71 Federal Home Loan Mtg Corp 'CASTLE ' 2/26/2016 2/26/2018 301'M+ 1.050 1.050" 3,000,000 2,997,960
06050TLY6 IBankofAmerica- Corporate CASTLE 5/14/2015 3/26/2018 329'1.0 Al 1.650, 1.570 2,000,000 2,003,380
06050TLY6 !Bank of America - Corporate CASTLE 5/21/2015 3/26/2018 329 A Al 1.650 1.540 1,000,000 1,001,690
06050TLY6 Bank of America - Corporate CASTLE 5/27/2016 3/26/2018 329,A Al 1.650 1.620 1,000,000 1,001,690
68607VG66 'Oregon State Lottery DA DAV 6/12/2015 4/1/2018 335, AAA ,HA2 5.000, 1.120 610,000 632,753
68607VA96 (Oregon State Lottery DA DAV 6/13/2016 4/1/2018 335:AAA 'AA2 1.353 0.970 200,000 200,154
842434CD2 Southem CA Gas Co CASTLE 4/10/2017 4/15/2018 349 A+ Aa2 5,450 - 1.473 1,000,000 1.035,420
912828XA3 U.S. Treasury PJ 11/30/2016 5/15/2018 379 AA+ Aaa 1.000 1.000 2,000,000 1,996,880
913366HS2 , University ofCalifornia CASTLE 3/21/2017 5/15/2018 379 AA- Aa3 0.936 1.351 3,000,000 2,986,770
3135GOXD0 Federal National Mtg Assn CASTLE 1/4/2017 5/21/2018 385 AA+ Aaa 1.000 1 250 500,000 499,105'
3130A8783 ',Federal Home Loan Bank VINISP 12/6/2016 5/30/2018 394 AA+ Aaa 1.000 1.141 1,500,000 1,496,220
3132XOLR0 Federal Agriculture Mtg Corp ' PJ 12/8/2016 6/8/2018, 403. 1.100 1.100 2,000,000 1,999,560
98385XAP1 'XTOEnergy Inc CASTLE 8/4/2015 6/15/2018': 410'AAA Aaa 5.500 1.500' 1,000,000 1,044,700
904121NC0 ,Umatilla School District PJ 5/7/2015 6/15/2018 410.AA+ 1.430' 1.430 750,000 748,200
166764AE0 :Chevron Corp CASTLE 4/15/2016 6/24/2018 419 AA- ,Aa2 1.718' 1.191': 2,000,000 2,006,700'
166764AE0 Chevron Corp CASTLE 10/11/2016 6/24/2018, 419 f AA- Aa2 1.718, 1.259' 1,000,000 1,003,350
939307HF4 Hillsboro SD Pension Bonds PJ 3/30/2015 6/30/2018' 425,Aa3 1.732' 1.650, 985,000 987,236
938429M46 Washington County SD Municipal PJ 9/6/2016 6/30/2018 425' .Aa3 1.585, 0.999' 250,000 250,578
3135GOL43 Federal National Mtg Assn 'CASTLE 12/13/2016 7/13/2018. 438 AA+ ,,Aaa ' 0.850 1.221 1,000,000 995,950
88059EMT8,Tennessee Valley Authority DA DAV 2/22/2016 7/15/2018 440, , 1.021 1.065 500,000 491,820
3133EGNU5 _FederalFarm Credit Bank CASTLE 8/1/2016 7/27/2018 452 AA-,Aaa 0.960 0.960 1,000,000 996,710
3134G9Q67 'Federal Home Loan Mtg Corp CASTLE 7/27/2016 7/27/2018' 452,AA+ Aaa 1.050 1.050 3,000,000 2,993,430
934876AG0 Port of Newport OR Lease :DA DAV ' 3/27/2017 8/1/2018 457,AA 4.500, 1.450 610,000 632,186
65371AU2 'Oceanside California Pension CASTLE 1/27/2017 8/15/2018 471 AA 2.298 1.551 1,850,000 1,864,319
544351KM0 Los Angeles Calif Go Ref Bds PJ 12/21/2016 9/1/2018 488 M2 1.210 1.209', 1,000,000 997,730
3134GAKFO Federal Home Loan Mtg Corp CASTLE 10/18/2016' 9/12/2018, 499AA+ Aaa 1.110 1.110 3,000,000 2,995,440
3134G8UN7 'Federal Home Loan Mtg Corp CASTLE 3/30/2016 9/28/2018 515 AA+ Aaa ' 1.200: 1.200, 2,000,000 1,993,200'
3134G9YA9 'Federal Home Loan Mtg Corp CASTLE 6/28/2016 9/28/2018 515 AA+ Aaa 1.010 1.000 2,520,000 2,512,062.
3134GAND3 Federal Home Loan Mtg Corp CASTLE 9/28/2016 9/28/2018 515 AA+ 'Aaa , 1.050' 1.050 4,000,000 3,990,120
3133EFJP3 'Federal Farm Credit Bank CASTLE 11/4/2016 10/15/2018 5321AA+ Aaa 1.100 1.100' 5,000,000 4,983,550
89236TAY1 'Toyota Mtr Cred - Corp N CASTLE 1/5/2016' 10/24/2018, 541 AA- Aa3 2.000 1.770 784,000 789,065
89236TAY1 'Toyota Mtr Cred - Corp N CASTLE 3/15/2017 10/24/2018 541 IAA- Aa3 2.000, 1.700 3,216,000 3,236,775
912828WD8 ;U.S. Treasury CASTLE 12/1/2015 10/31/2018 548 1.250 1.223 1,000,000 1,000,590
912828T83 U.S. Treasury CASTLE 12/14/2016 10/31/2018 548' 0.750 1.155 3,000,000 2,979,270
91159HHF0 ;US Bancorp ICASTLE 12/1/2016 11/15/2018 563 AlI' 1529 1.326 2,000,000 2,009,680.
3134GAVU51 .Federal Home Loan Mtg Corp :CASTLE 12/28/2016. 11/16/2018 564 AA+ ' 0.625' 0.672 4,000,000 3,999,680
42754210X2 'Hermiston OR i DA DAV ' 9/21/2016 12/1/2018 579'AA- 3.000. 1.001 605,000 620,046
31771EAN1 ,FICO Strip ,CASTLE' 11/3/2016 12/27/2018 605' 0.984 1.025' 1,000,000 975,530'
912828A75 ,U.S.Treasury CASTLE I 6/8/2015 12/31/20 8 609 ,AAA ,Aaa 1.500 1.324 1,000,000. 1,004,340
68607VS71 Oregon State Lottery CASTLE 4/5/2017 4/1/2019 700 1.602 1.581 1,000,000 1,000,620
459058FC2 ,International Bonds for Recons 'CASTLE 12/15/2016 4/26/20 725 AAA ,Aaa , 1.250, 1.500, 2,000,000 1,985,320
250351 FJ7 Deschutes County Ore Sch Dist PJ 8/16/2016' 6/15/2019 775 A1 , 1.360 1.360', 245,000, 242,555,
3137EAB1 ,Federal Home Loan Mtg Corp CASTLE . 7/20/2016 7/19/2019' 809 'A
AA+ aa 0.875' 0.957' 1,000,000 988,530,
3135GON33 ' Federal National Mtg Assn CASTLE 8/18/2016 8/2/2019! 823,AA+ ',Aaa 0.875: 1.000 '
, 1,000,000' 987,870,
3134GA5Q3 !Federal Home Loan Mtg Corp CASTLE 2/28/2017 8/28/2019' 849 .0+ !Aaa , 1.550' 1.558: 3,000,000 2,999,790
06406HCW7 Bank of New York MelIon Corp 'CASTLE 11/3/2016, 9/11/2019, 863:A 'Al ; 2.300' 1.532] 1,675,000 1,690,929.
48125LRJ3 JPMorgan Chase - Corporate N CASTLE 4/10/2017 9/23/2019 875 A+ Aa3 1.746 1.462 3,000.000 3,018,360
313586RC5 Federal National Mtg Assn CASTLE 12/4/2015: 10/9/2019 891 AA- j 1.891; 2.031 ; 1,400,000, 1,339,758
313586RC5 '!Federal National Mtg Assn CASTLE 3/17/2016 10/9/20191 891 AA- 1.665. 1.774, 600,00 574,182
313586RC5 IFederal National Mtg Assn CASTLE 8/8/2016 10/9/2019' 891 ,M- : 1.2521 1.318 400,000 382,788,
3135GOR39 Federal National CASTLE 11/10/2016 10/24/2019' 9061AA+ :Aaa . 1.000 1.173 2,000,000 1,978,360
912828F62 'U.S. Treasury CASTLE 10/11/2016 10/31/2019 913AAA Aaa 1.500' 1.008, 2,000,000! 2,007,040'
912828U73 U.S. Treasury 'CASTLE 3/3/2017' 12/15/2019 958; 1.375, 1.527 3,000,000 2,999,190'
594918AY0 Microsoft Corp r CASTLE 8/8/2016 2/12/2020. 1017IAAA ';Aaa 1.850 1.298: 1,000,000 1,002,680
686053CK3 Oregon School Boards Assoc ,CASTLE 3/15/2017 6/30/2020 1156; AA- ,Aa2 ' 2.063! 2.149, 1,000,000', 938,960
686053DH9 Oregon School Boards Assoc DA DAV 11/2/2015 6/30/2020: 1156iAA Aa2 5.373; 2.050' 875,000: 965,038
686053DH9 Oregon School Boards Assoc CASTLE 6/24/2016, 6/30/2020 1156 AA 'Aa2 5.373 1.570, 500,000 551,450'
94974BGM6 Wells Fargo Corporate Note ,PJ 1/19/2017 7/22/2020 1178:A IA2 2.600; 2.350: 1,000,000 1,012,410
940093R25 Washington Univ Higher Ed ',PJ 1/19/2017! 10/1/2020 1249; _ , 5.930 1.9701 400,000' 452,700
492244DV7 Kern Community College CASTLE 11/15/2016, 11/1/2020 1280 AA- 2.893' 1.8001 500,000' 515,910,
Local Govt Investment Pool 1.300' 1.300'! 33,988,456 33,988,456:
:Bank of the Cascades _ _ _ _ _ _ _ , 1.300; 1.300'1 4,601,405, 4,601,405
Book Call
Value Date
1,000,088 - -
2,000,137 - -
200,000 - -
1,026,952 - - _
1,000,000 - -
670,029 - -
999,942 - -
999,926 - -
149,901 - -
1,005,903 - -
501,153 - -
999,652
460,920 - -
999,012 - - _
1,993,406 - -
1,985,737 - -
593,754 - -
230,000 - -
1,024,844, -
240,000. - -
1,032,342, - -
1,050,916 - -
2,001,493 - -
1,249,401 -
1,998,587 - - --
1,000,498 - -
2,850,673 12/26/2017
1,029,828 - -
1,247,594 - -
732,685 - -
3,000,000, 5/26/2017
2,001,411 - -
1,000,966 - -
1,000,261 - -
631,295 - -
200,694 - -
1,037,576 - -
2,000,000 - -
2,987,208 - -
500,000 5/21/2017
1,499,483 5/30/2017
2,000,000 -
1,043,770' - -
750,000 - -
2,011,893 5/24/2018
1,005,058 - -
985,907 - -
251,682 -
1,000,000 7/13/2017
493,759 - -
1,000,000 7/27/2017
3,000,000 7/27/2017
632,936 - -
1,867,537 - -
1,000,000 - -
3,000,000' 6/12/2017
2,000,000' 6/28/2017
2,520,000 6/28/2017
4,000,000 - -
5,000,000 - -
786,588 - -
3,230,003 - - _
1,000,402 - -
2,982,026, - -
2,006,294, 10/15/2018
3,999,615, 5/16/2017
623,897' - -
983,463 - -
1,002,850, - -
1,000,405 - -
2,000,000 - -
245,000 - -
998,210' - -
997,226 -
2,999,610 8/28/2017
1,704,397, 8/11/2019
3.021,720 8/23/2019
1,334,478' - -
575,275 - - _
387,605' - -
1,991,607 - - - --
2,024,181 - - --
2,988,299 -
1,014,967 1/12/2020
934,676. - -
962,291 - -
558,080 - -
1,007,694: - -
451,933' - _
518,379 -
33,988,456 - -
4,601,405: -
164,292,861 ' 164 444.750 164,617.842'
Memorandum
Date:
To:
From:
RE:
May 9, 2017
Board of County Commissioners
Tom Anderson, County Administrator
V
Wayne Lowry, Finance Director
Monthly Financial Reports
Attached please find April 2017 financial reports for the following funds: General
(001), Community Justice - Juvenile (230), Sheriff's (255, 701, 702), Health
Services (274), Community Development (295), Road (325), Community Justice -
Adult (355), Solid Waste (610), Insurance Fund (670), 9-1-1 (705), Health Benefits
Trust (675), Fair & Expo Center (618), and Justice Court (123), Transient Room
Tax (160, 170).
The projected information has been reviewed and updated, where appropriate, by
the respective departments.
Cc: All Department Heads
Revenues
Property Taxes - Current
Property Taxes - Prior
Other General Revenues
Assessor
County Clerk
BOPTA
District Attorney
Tax Office
Veterans
Property Management
Total Revenues
Expenditures
Assessor
County Clerk
BOPTA
District Attorney
Medical Examiner
Tax Office
Veterans
Property Management
Non -Departmental
Total Expenditures
Transfers Out
Total Exp & Transfers
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
GENERAL FUND
Statement of Financial Operating Data
Year to Date July 1,
2016 through April 30,
FY 2016 2017 (83% of the year) FY 2017
%
Actual Actual Budget Budget Projected
24,561,964 24,847,340 96% a) 25,749,791 25,749,791
516,994 353,779 71% 500,000 400,000
2,412,614 2,073,143 85% b) 2,450,622 2,429,700
875,075 850,179 100% c) 849,349 850,179
1,721,618 1,506,760 83% 1,810,837 1,910,837
12,413 12,546 102% c) 12,350 12,546
194,675 118,722 63% 188,400 188,400
212,618 189,203 92% c) 204,730 204,730
98,161 72,985 75% 97,400 97,400
75,000 12,500 13% 94,500 94,500
30,681,131 30,037,157 94% 31,957,979 31,938,083
3,857,613
1,447,322
61,911
5,776,482
54,173
751,319
333,745
288,776
1,161,328
13, 732, 670
15,520,033
29,252,703
1,428,428
9,788,945
$ 11,217,374
3,313,920
1,363,761
55,547
5,077,965
119,920
666,602
334,604
207,699
917,570
12,057,587
14,729,837
26,787,424
3,249,733
11,217,374
$ 14,467,107
Beginning Net Working Capital per FY 2018 Proposed Budget
a) Current year taxes received beginning in October
b) Includes annual PILT Grant - $500,000. Close out of Fund 129 not likely to occur in FY 2017 - $53,122
c) Includes A & T Grant. Received quarterly and all quarters have been received
d) Personnel expenditures projected to be less than budgeted
e) Expenditures for printing, office supplies and remodel projected to be less than budgeted
f) Formerly combined with District Attorney. The projection is year to date annualized
79% d) 4,187,123
67% e) 2,043,672
81% 68,890
79% d) 6,401,372
127% f) 94,155
82% 812,314
79% 422,673
75% d) 275,729
72% 1,273,153
77% 15,579,081
82% 17,865,428
80% 33,444,509
(1,486,530)
108% 10,411,770
$ 8,925,240
4,087,123
1,743,672
68,890
6,281,372
143,904
812,314
422,673
260,729
1,273,153
15,093,830
17,865,428
32,959,258
(1,021,175)
11,217,374
$ 10,196,199
$ 10,000,000
Variance
(100,000)
(20,922)
830
100,000
196
(19,896)
100,000
300,000
200,000
(49, 749)
15,000
565,251
565,251
545,355
805,604
$ 1,350,959
Page 1
Revenues
OYA Basic & Diversion
ODE Juvenile Crime Prev
Leases
Inmate/Prisoner Housing
DOC Unif Crime Fee/HB2712
Food Subsidy
Gen Fund -Crime Prevention
Interest on Investments
OJD Court Fac/Sec SB 1065
Contract Payments
Case Supervision Fee
Miscellaneous
Total Revenues
Expenditures
Personnel Services
Materials and Services
Transfers Out-Veh Reserve
Total Expenditures
Revenues less Expenditures
Transfers In -General Fund
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
COMM JUSTICE -JUVENILE
Statement of Financial Operating Data
FY 2016
Actual
413,233
88,030
33,759
59,100
36,090
23,811
20,000
13,147
22,661
8,870
6,347
42,490
767,538
4,947,639
1,172, 705
3,660
6,124,004
(5,356,466)
5,464,591
108,125
1,307,249
$ 1,415,374
Year to Date July 1, 2016
through April 30, 2017
(83% of the year)
"/o of
Actual I Budget
147,279 38%
61,606 67%
75,344 154%
51,900 94%
27,034 74%
13,707 69%
15,000 75%
14,353 179%
14,571 86%
6,659
5,070 84%
2,164 228%
434,686 62%
95%
4,180,920
955,656
33,000
5,169,576
(4,734,890)
4,553,830
(181,060)
1,415, 374
$ 1,234,314
Beginning Net Working Capital per FY 2018 Proposed Budget
a) 386,725
a) 91,379
b) 48,840
c) 55,000
36,658
d) 20,000
e) 20,000
f) 8,000
17,000
f) 7,000
6,000
f) 950
697,552
81% d) 5,186,945
75% d) 1,273,154
75% 44,000
79% 6,504,099
FY 2017
Projected
350,000
94,728
90,000
61,000
36,658
18,000
20,000
17,000
17,000
8,500
6,000
2,500
721,386
Variance
(36,725)
3,349
41,160
6,000
(2,000)
9,000
1,500
1,550
23,834
5,050,000 136,945
1,200,000 73,154
44,000
6,294,000 210,099
(5,806,547) (5,572,614) 233,933
83% 5,464,591 5,464,591
(341,956) (108,023) 233,933
118% 1,200,000 1,415,374 215,374
$ 858,044 $ 1,307,351 $ 449,307
$ 1,200,000 I
a) Biennial allocation; reimbursements received quarterly. Projections changed due to FY 16 expenditures of the biennial
award
b) Additional detention space leased (beginning 9/26/16)
c) Projection increased due to revenue received YTD from other counties' use of detention
d) Decreased expense projection due to YTD Personnel and Materials & Services expenses
e) Grant received quarterly
f) Increased projection due to revenue received YTD
Page 2
REVENUES
LED #1 Countywide
Property Taxes
Current Year (a)
Prior Year
Interest
Total LED #1 Countywide
LED #2 Rural
Property Taxes
Current Year (a)
Prior Year
Interest
Total LED #2 Rural
Sheriffs Office Revenues
Total Revenues
EXPENDITURES
Sheriffs Services
Civil/Special Units
Automotive/Communications
Detective
Patrol
Records
Adult Jail
Court Security
Emergency Services
Special Services
Training
Other Law Enforcement Services
Non -Departmental
Total Expenditures
Revenues less Expenditures
Beginning Balance
Ending Balance
Sheriffs Office and LEDs
Statement of Financial Operating Data
FY 2016
I Year to Date July 1,
2016 through April 30,
2017 (83% of the year)
Of
Actual
Budget Actual Budget
20,079,835 20,382,065 97% 21,033,596
372,660 265,229 66% 400,000
75,743 90,471 N/A -
20,528,238 20,737,765 97% 21,433,596
8,904,294 9,130,830 99% 9,258,083
178,807 121,435 66% 185,000
61,532 73,050 N/A
9,144,633 9,325,314 99% 9,443,083
7,899,943 6,909,845 91% 7,634,391
37,572,814 36,972,924 96% 38,511,070
2,946,663 1,956,139 77% 2,552,004
1,133,697 924,219 79% 1,175,801
1,977,223 1,961,371 77% 2,552,419
1,785,375 1,501,585 85% 1,759,576
8,583,641 7,295,417 80% 9,083,787
718,786 590,093 76% 773,412
15,633,055 13,141,464 76% 17,237,586
262,486 220,137 57% 387,878
212,012 215,466 76% 283,141
1,488,556 1,208,554 77% 1,577,367
522,986 457,936 76% 604,033
1,014,820 759,238 89% 854,664
93,312 94,040 83% 112,846
36,372,611 30,325,659 78% 38,954,514
1,200,203 6,647,264 (443,444)
10,025,490 11,225,692 113% 9,894,937
11,225,692 17,872,957 9,451,493
LED #1 5,780,690
LED #2 5,445,002
11,225,692
a) Current year taxes received beginning in October.
Beginning Fund Balance per Proposed Budget
LED #1
LED #2
10,267,557
7,605,400
17,872,957
4,042,157
5,409,336
9,451,493
FY 2017
Projected Variance
21,033,596
300,000 (100,000)
100,000 100,000
21,433,596
9,258,083
121,435
85,000
9,464,518
7,634,391
38, 532, 505
2,487,260
1,211,246
2,521,663
1,843,344
8,876,562
688,080
16,907,084
353,373
286,079
1,574,757
638,467
958,404
112,846
(63,565)
85,000
21,435
21,435
64,744
(35,445)
30,756
(83, 768)
207,225
85,332
330,502
34,505
(2,938)
2,610
(34,434)
(103, 740)
38,459,165 495,349
73,340
11,225,692
11,299,032
5,413,355
5,885,677
11,299,032
516,784
1,330,755
1,847,539
1,371,198
476,341
1,847,539
5,073,000
6,040,000
Nage i
Revenues
State Grants
OHP Capitation
Administrative Fee
Environmental Health Fees
State - OMAP
Federal Grants
Patient Fees
Local Grants
Local Government payments
Title 19
State Shared -Family Planning
State Miscellaneous
Liquor Revenue
Divorce Filing Fees
Interfund Contract -Gen Fund
Vital Records
Interest on Investments
Other
Total Revenues
Expenditures
Personnel Services
Materials and Services
Capital Outlay
Transfers Out
Total Expenditures
Revenues less Expenditures
Transfers In -General Fund
Transfers In -Other
Total Transfers In
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
HEALTH SERVICES
Statement of Financial Operating Data
FY 2016
Actual
11,940,592
11, 756, 788
920,156
878,929
1,116, 399
676,462
350,727
605,656
129,514
226,258
211,627
151,973
131,689
194,785
61,273
365,510
29,718,339
22, 769, 593
9,402,751
213,459
445,740
32,831,544
(3,113,205)
4,408,227
227,587
4,635,814
1,522,609
6,165,600
$ 7,688,209
Year to Date July 1,
2016 through April 30,
2017 (83% of the year)
% of
Actual I Budget Budget
9,720,968 82%
8,220,048 69%
1,014,107 89%
822,808 90%
744,207 79%
239,620 35%
265,169 67%
1,658,515 139%
510,428 N/A
418,213 165%
103,128 52%
112,145 65%
82,906 55%
157,603 120%
82,717 65%
199,475 114%
81,027 147%
372,661 101%
24,805,745 81%
19,972,382
8,397,672
58,427
334,305
28,762,786
(3,957,042)
a)
b)
c)
d)
d)
77% e)
74% f)
N/A g)
75%
77%
3,903,500 83%
N/A
3,903,500 83%
(53,542)
7,688,209 132%
$ 7,634,668
Beginning Net Working Capital per FY 2018 Proposed Budget
11,915,605
11,941,755
1,143,411
915,350
945,650
683,417
397,225
1,193,613
253,461
200,000
172,000
151,000
131,689
127,000
175,000
55,000
367,888
30,769,064
25, 786,129
11,338,623
445,740
37,570,492
FY 2017
Projected
12, 346, 988
11,001,276
1,083,411
918,284
898,598
606,400
351,713
1,697,835
510,428
471,000
180,000
185,860
141,088
157,603
127,000
' 231,000
92,820
433,597
31,434,901
24,312,918
10,529,946
84,226
445,740
35,372,830
Variance
431,383
(940,479)
(60,000)
2,934
(47,052)
(77,017)
(45, 512)
504,222
510,428
217,539
(20,000)
13,860
(9,912)
25,914
56,000
37,820
65,709
665,837
1,473,211
808,677
(84,226)
2,197, 662
(6,801,428) (3,937,929) 2,863,499
4,684,193 4,684,193
4,684,193
(2,117,235)
5,827,329
$ 3,710,094
4,684,193
746,264
7,688,209
8,434,473
$ 8,434,473 I
2,863,499
1,860,880
$ 4,724,379
a) Additional grants received during FY 17 for crisis services, children's intensive services, and adult intensive services
b) Estimates provided by Pacific Source have been revised since budget adoption
c) Draws from OHA Reserves are done on an as -needed basis
d) Grants of $510,000 & $504,000 for Crisis Stabilization Center not anticipated at time FY 2017 budget was adopted
e) Personnel Services savings are anticipated to be 6% of budget for the year
f) Savings anticipated for contracted medical services, medical supplies, and program supplies
g) Incurred capital purchase of building security system; anticipate two grant -funded vehicle purchases
Page 4
Revenues
Admin -Operations
Admin -GIS
Admin -Code Enforcement
Building Safety
Electrical
Contract Services
Env Health -On Site Prog
Planning -Current
Planning -Long Range
Total Revenues
Expenditures
Admin -Operations
Admin -GIS
Admin -Code Enforcement
Building Safety
Electrical
Contract Services
Env Health -On Site Pgm
Planning -Current
Planning -Long Range
Transfers Out (D/S Fund)
Total Expenditures
Revenues less Expenditures
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
FY 2016
Actual
86,401
877
349,648
2,435,823
572,160
536,646
671,414
1,325,662
686,012
6,664,642
Year to Date July 1,
2016 through April
30, 2017 (83% of the
year)
of
Actual Budget
78,847 97%
180 18%
358,061 82%
2,283,352 88%
587,207 94%
0% a)
509,563 85%
1,220,520 91%
490,226
5,527,955 81%
75%
1,621,971 1,462, 780
134,450 112,563
306,588 295,368
836,425 1,018,493
295,001 259,084
328,534 -
346,978 326,201
998,174 955,929
506,993 328,444
163,940
5,539,054 1 4,758,862
1,125,588 1 769,094
Transfers In/Out
In: General Fund - L/R Planning 90,783
Out: CDD Reserve Funds (1,037,652)
Net Transfers In/Out (946,869)
Change in Fund Balance 178,719
Beginning Fund Balance 2,151,773
Ending Fund Balance $ 2,330,492
84%
78%
69%
67%
78%
N/A a)
73%
76%
73%
N/A
75%
N/A
(1,036,200) 75%
(1,036,200) 75%
(267,106)
2,330,492 148%
$ 2,063,386
Beginning Net Working Capital per FY 2018 Proposed Budget
Budget
81,551
1,000
436,000
2,600,000
622,500
502,500
598,750
1,343,350
656,500
6,842,151
1,732,376
143,702
427,837
1,522,708
330,955
444,755
1,256,203
452,653
FY 2017
Projected
104,266
180
436,000
2,842,238
683,710
632,250
1,410,150
632,211
6,741,005
1,754,962
143,602
376,860
1,340,218
330,865
413,043
1,187,421
406,322
6,311,189 5,953,293
530,962 787,712
(1,381,600) (1,381,600)
(1,381,600) (1,381,600)
(850,638) (593,888) 256,750
1,578,206 2,330,492 752,286
$ 727,568 $ 1,736,604 $ 1,009,036
Variance
22,715
(820)
242,238
61,210
(502,500)
33,500
66,800
(24,289)
(101,146)
(22,586)
100
50,977
182,490
90
31,712
68,782
46,331
357,896
256,750
Is
1,640,386 I
a) City of Redmond contract cancelled. Services for City of Sisters are reported in the County's Building Safety
and Electrical Divisions
Page 5
Revenues
Motor Vehicle Revenue
Federal - PILT Payment
Other Inter -fund Services
Cities-Bend/Red/Sis/La Pine
State Miscellaneous
Forest Receipts
Sale of Equip & Material
Mineral Lease Royalties
Assessment Payments (P&I)
Interest on Investments
Miscellaneous
Total Revenues
Expenditures
Personnel Services
Materials and Services
Capital Outlay
Total Expenditures
Revenues Tess Expenditures
Payment from Solid Waste
Trans In - Transp SDC
Transfers Out
Total Transfers
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
ROAD
Statement of Financial Operating Data
FY 2016
Actual
12,487,163
1,203,216
1,132,400
728,980
603,572
1,067,643
345,190
135,663
109,142
123,836
402,358
18,339,163
5,668,320
8,658,040
1,605,077
15,931,437
2,407,727
326,539
1,000,000
(600,000)
726,539
3,134,266
11,706,673
$ 14,840,939
Year to Date July 1, 2016
through April 30, 2017 (83%
of the year)
Actual % of Budget
10,811,807
1,323,365
271,093
111,395
593,969
381,533
191,508
191,818
81,863
91,450
35,077
14,084,878
4,819,557
4,680,076
46,244
9,545,877
4,539,001
271,840
(9,067,643)
(8,795,803)
(4,256,802)
14, 840, 939
$ 10,584,136
Beginning Net Working Capital per FY 2018 Proposed Budget
a) Motor Vehicle Revenue trending to $13M
b) PILT Grant received in July
c) Chip seal to be billed this Spring/Summer
d) Chip rock has yet to be purchased
87% a)
106% b)
28%
13% c)
100%
95%
61%
110%
82%
229%
83%
82%
79%
37% d)
17%
50%
FY 2017
12,470,647
1,250,000
977,400
847,000
593,969
400,000
316,200
175,000
100,000
40,000
42,070
17,212,286
6,106, 592
12,582,412
273,000
18,962,004
(1,749,718)
75% 362,453
N/A
100% (9,067,643)
101% (8,705,190)
(10,454,908)
118% 12,549,601
$ 2,094,693
13,000,000
1,323,365
977,400
847,000
593,969
381,533
316,200
191,818
100,000
110,000
42,070
17,883,355
Variance
529,353
73,365
(18,467)
16,818
70,000
671,069
5,681,592 425,000
9,022,197 3,560,215
273,000
14,976,789 3,985,215
2,906,566 4,656,284
362,453
(9,067,643)
(8,705,190)
(5,798,624) 4,656,284
14,840,939 2,291,338
$ 9,042,315 $ 6,947,622
M $ 8,684,589 I
Page 6
Revenues
DOC Grant in Aid SB 1145
CJC Justice Reinvestment
DOC Measure 57
Electronic Monitoring Fee
Probation Superv. Fees
DOC -Family Sentence Alt
Interfund - Sheriff
Gen Fund/Crime Prevention
DOJ/Arrest Grant
Alternate Incarceration
State Subsidy
Interest on Investments
Probation Work Crew Fees
State Miscellaneous
Miscellaneous
Total Revenues
ADULT PAROLE & PROBATION
Statement of Financial Operating Data
FY 2016
Actual
3,650,200
845,836
234,316
175,399
216,170
110,797
50,000
50,000
46,736
19,492
16,317
15,022
9,531
11,623
842
5,452,282
Expenditures
Personnel Services 3,770,605
Materials and Services 1,489,673
Transfer to Veh Maint 41,472
Capital Outlay
Total Expenditures 5,301,750
Revenues Tess Expenditures 150,532
Transfers In -General Fund
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
451,189
601,721
863,649
$ 1,465,370
Year to Date July 1,
2016 through April 30,
2017 (83% of the year)
FY 2017
% of
Actual Budget Budget Projected
3,650,168 100% a) 3,650,168 3,650,168
845,836 100% b) 845,836 845,836
240,315 103% c) 234,316 240,315
109,435 55% d) 200,000 150,000
178,195 85% 210,000 210,000
110,797 100% b) 110,796 110,796
41,670 83% 50,000 50,000
37,500 75% e) 50,000 50,000
23,368 50% e) 46,736 46,736
21,779 109% f) 20,035 22,000
16,367 105% f) 15,610 17,000
24,089 344% g) 7,000 28,000
4,689 78% 6,000 6,000
0% 4,300 4,300
1,238 248% g) 500 1,238
5,305,446 97% 5,451,297 5,432,389
3,411,640 77% h) 4,407,793 4,175,000
1,208,846 70% h) 1,721,927 1,575,000
16,500 75% 22,000 22,000
5,760 58% g) 10,000 13,000
4,642,746 75% 6,161,720 5,785,000
662,700 (710,423)
375,990
1,038,690
1,465,370
$ 2,504,060
Beginning Net Working Capital per FY 2018 Proposed Budget
a) Quarterly payments based on biennial allocation
b) Annual payment based on biennial allocation
c) Received a small grant in addition to biennial allocation
d) Decreased projection due to less fee revenue than budgeted
e) Grant received quarterly
f) Reimbursed based on actual offender expenses. Increased projection due to YTD revenue received
g) Increased projection due to YTD revenue received or expenses incurred
h) Decreased projection due to YTD Personnel and Materials & Services expenses
83% 451,189
(259,234)
126% 1,162,000
$ 902,766 $
I$
Variance
5,999
(50,000)
1,965
1,390
21,000
738
(18,908)
232,793
146,927
(3,000)
376,720
(352,611) 357,812
451,189
98,578 357,812
1,465,370 303,370
1,563,948 $ 661,182
1,375,000 I
Page 7
SOLID WASTE
Statement of Financial Operating Data
FY 2016
Actual
Operating Revenues
Franchise Disposal Fees 4,964,159
Private Disposal Fees 1,869,094
Commercial Disp. Fees 1,446,733
Franchise 3% Fees 238,665
Yard Debris 178,658
Recyclables 18,238
Equip & Material 16,490
Special Waste 21,806
Interest 24,335
Leases 10,801
Miscellaneous 42,543
Total Operating Revenues 8,831,521
Operating Expenditures
Personnel Services
Materials and Services
Debt Service
Capital Outlay
Total Operating Expenditures
Operating Rev Tess Exp
Transfers Out
SW Capital & Equipment Reserve
Total Transfers Out
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
1,967,190
3,832,421
911,224
74,313
6,785,148
2,046,372
1,400,000
1,400,000
646,372
1,163, 893
$ 1,810,265
Year to Date July 1,
2016 through April 30,
2017 (83% of the year)
% of
Actual Budget Budget
FY 2017
Projected
Variance
4,541,533 87% 5,195,799 5,565,802 370,003
1,607,424 90% 1,787,980 1,829,602 41,622
1,349,222 92% 1,473,817 1,641,805 167,988
247,341 108% a) 230,000 247,341 17,341
125,499 87% 145,000 160,000 15,000
11,165 74% 15,000 13,000 (2,000)
10,187 N/A 10,187 10,187
28,358 113% 25,000 32,000 7,000
25,936 144% 18,000 29,621 11,621
9,001 83% 10,801 10,801
42,190 130% b) 32,500 46,740 14,240
7,997,856 90% 8,933,897 9,586,899 653,002
1,709,030 81% 2,120,146 2,119,100 1,046
3,101,008 71% 4,395,018 4,508,846 (113,828)
312,735 34% c) 930,944 858,512 72,432
71,882 45% d) 158,000 117,650 40,350
5,194,655 68% 7,604,108 7,604,108
2,803,201 1,329,789 1,982,791 653,002
1,375,000 100% e) 1,375,000 3,177,184 (1,802,184)
1,375,000 100% 1,375,000 3,177,184 (1,802,184)
1,428,201 (45,211) (1,194,393) (1,149,182)
1,810,265 302% 600,000 1,810,265 1,210,265
$ 3,238,466 $ 554,789 $ 615,872 $ 61,083
Beginning Net Working Capital per FY 2018 Proposed Budget
I$ 615,8721
a) Fee due in April 2017
b) Includes $10,000 from sale of reportable assets
c) Semi-annual payments (November and May). FY 2017 budget was not updated for refunding of FF&C 2007
d) Several capital purchases are in process
e) Additional transfers will be made in June. Appropriation transfers will be made, as necessary, prior to June 30, Pd de 8
Revenues
Inter -fund Charges:
General Liability
Property Damage
Vehicle
Workers' Compensation
Unemployment
Claims Reimb-Gen Liab/Property
Process Fee-Events/Parades
Miscellaneous
Skid Car Training
Transfer In -Fund 340
Interest on Investments
TOTAL REVENUES
Direct Insurance Costs:
GENERAL LIABILITY
Settlement / Benefit
Defense
Professional Service
Insurance
Loss Prevention
Miscellaneous
Repair / Replacement
Total General Liability
PROPERTY DAMAGE
Settlement / Benefit
Insurance
Loss Prevention
Repair / Replacement
Total Property Damage
VEHICLE
Professional Service
Insurance
Loss Prevention
Miscellaneous
Repair / Replacement
Total Vehicle
WORKERS' COMPENSATION
Settlement / Benefit
Professional Service
Insurance
Loss Prevention
Miscellaneous
Total Workers Compensation
UNEMPLOYMENT 'Settlement/Benefits
Total Direct Insurance Costs
Insurance Administration:
Personnel Services
Materials & Srvc, Capital Out. & Tranfs.
Total Expenditures
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
RISK MANAGEMENT
Statement of Financial Operating Data
FY 2016
Actual
859,198
394,092
179,850
1,140,241
335,660
71.553
1,595
0
30,240
95,000
39,075
3,146,510
205,873
36,380
6,304
198,516
5,049
98
29,876
482,096
48,500
166,978
23,145
190,123
21,097
141,853
162,949
381,919
7,450
139,185
45,289
41,895
615,738
81,487
1,580,894
308,591
198,474
2,087,958
1,058,552
3,869,719
$4,928,271
Year to Date July 1.
2016 through April 30,
2017 (83% of the year)
| % of
Actual I Budget
777,150
324,260
164,330
1,014,130
228,470
32,045
1,395
30
34,830
47,303
2,623,943
FY 2017
Budget | Projected
Variance
83% 931.319 931,318
83% 389'101 888.101
83% 197,155 197.155
83% 1,210,960 1,218.966
83% 273,824 273,824 -
100% 20.000 34.000 14,000
78% 1,800 1.800 '
29% 105 105 -
109% 52.000 36.000 4.000
N/A -
118% 40,000 50.000 10.000
85% 3,102,270 3.130'370 28.000
711,537
22,616
6,250
339,623
1,347
171
32,869
1,114,412 143%
5,101
12,000
100,233
117,334 55%
781
24,796
6,985
91,853
124,415 124m
390,649
6,250
148,915
47,673
40,553
634,039
27,862
2,018,063
274,094
111,975
2,404,132
219,811
4,928,271
$ 5.148.082
780,000 1,300,000 (520,000)
215,000
100,000
70% 900'008
19% 150,000
94% 2.145,000
81% 337.106
53% 212,799
89% a) 2.694,905
407,365
123% 4.000.000
* $4.407.365
Beginning Net Working Capital perFY2Ol8 Proposed Budget
* Ending Fund Balance includes $2,900,000 restricted for Workers' Comp Loss Reserve
a) Appropriation transfer is necessary and will be made prior to June 30, 2017
170,000 45,000
135,000 (35,000)
715,000
50,000
2,370,000
330,106
212,799
2,912,905
217,365
4,928,271
U$
~
185,000
100,000
(225,000)
7,000
(218,000)
(190,000)
928,271
$ 738,271
Page 9
Revenues
Property Taxes - Current
Property Taxes - Prior
State Reimbursement
State Grant
Telephone User Tax
Data Network Reimb.
Jefferson County
User Fee
Police RMS User Fees
Contract Payments
Miscellaneous
Interest
Total Revenues
Expenditures
Personnel Services
Materials and Services
Capital Outlay
Total Expenditures
Transfer In - Fund 710
Revenues less Expenditures
Beginning Fund Balance
Ending Fund Balance
DC 9-1-1 (Funds 705 and 707)
Statement of Financial Operating Data
FY 2016
Actual
Year to Date July 1, 2016
through April 30, 2017
(83% of the year)
FY 2017
% of
Actual Budget Budget Projected
7,091,838 7,228,277 97% a) 7,430,701 7,430,701
139,516 94,205 67% 140,000 100,000
52,851 44,493 7% b) 640,000 820,000
0% c) 278,500 278,500
825,758 429,989 55% d) 780,000 880,000
51,399 59,466 112% e) 53,000 59,466
31,743 32,302 98% 33,000 33,000
56,776 56,825 103% 55,000 56,825
314,631 198,541 71% e) 280,000 280,000
486,783 42,698 8% f) 547,653 142,000
333,046 289 N/A - 289
76,500 89,708 209% 43,000 100,000
9,460,840 8,276,793 81% 10,280,854 10,180,781
5,066,537 4,821,541
2,727,787 2,238,546
1,821,228 4,422,896
9,615,552 11,482,984
5,723,091
5,568,379
71% g) 6,748,556
75% 2,968,767
78% 5,650,000
75% 15,367,323
400,000 400,000
(2,806,191) (4,686,469)
4,995,106 10,563,485
$ 10,563,485 $ 7,757,294
Beginning Net Working Capital per FY 2018 Proposed Budget
114% 9,290,627
$ 4,604,158
a) Current year taxes received beginning in October
b) Reimbursement for the State's share ($780,000) of the new 9-1-1 phone system is pending
c) All grant work has been completed. Submitting a reimbursement request
d) 3rd Qtr payment is pending. Revenue is trending higher than expected
e) Annual payment recently invoiced
f) Radio system user fees will not be invoiced due to the levy passing
g) Projection based on unfilled positions
6,148,556
2,868, 767
5,650,000
14,667,323
400,000
Variance
(40,000)
180,000
100,000
6,466
1,825
(405,653)
289
57,000
(100,073)
600,000
100,000
700,000
(4,086,542) 599,927
10,563,485
$ 6,476,943
6,600,000 J
1,272,858
$ 1,872,785
Page 10
Health Benefits Fund
Statement of Financial Operating Data
FY 2016
Actual
Revenues:
Internal Premium Charges $ 15,745,144
Part -Time Employee Premium 8,000
Employee Monthly Co -Pay 900,225
COIC 2,103,195
Retiree / COBRA Co -Pay 1,147,682
Prescription Rebates 66,573
Claims Reimbursements & Misc 314,287
Interest 119,284
Total Revenues 20,404,390
Expenditures:
Materials & Services
Admin & Wellness
Claims Paid -Medical 12,745,706
Claims Paid -Prescription 914,949
Claims Paid-Dental/Vision 1,927,875
Stop Loss Insurance Premium 358,991
State Assessments 119,231
Administration Fee (EBMS) 487,091
Preferred Provider Fee 155,634
Other - Administration 201,166
Other - Wellness 152,033
Admin & Wellness 17,062,675
Deschutes On-site Clinic
Contracted Services 905,222
Medical Supplies 68,477
Other 31,690
Total DOC 1,005,389
Deschutes On-site Pharmacy
Contracted Services 350,144
Prescriptions 1,670,080
Other 21,002
Total Pharmacy 2,041,226
Total Expenditures 20,109,291
Change in Fund Balance 295,100
Beginning Fund Balance 14,207,523
Ending Fund Balance $ 14,502,622
% of Exp covered by Revenues
101.5%11
July 1, 2016
through April 30, % of
2017 (83% of Budget
Fiscal Year)
$ 14,126,556
2,261
762,885
1,815,137
992,675
33,885
82,361
136,108
17,951,869
85% a)
N/A
82% a)
89% a)
82%
26%
55%
118% a)
84%
10,890,368 81% a)
785,777 80% a)
1,788,471 87% a)
305,481 73%
0%
383,106 80%
77,753 45%
188,963 101%
151,000
14,570,920 80%
97%
727,543 80%
57,101 67%
34,500 73%
819,144 79%
281,131 83%
1,299,346 79% a)
28,260 93%
1,608,737 80%
16,998,801 80%
953,068
14, 502, 622
$ 15,455,691
105.6%I
FY 2017
Approved
Budget
16, 670, 000
928,800
2,050,000
1,208,893
130,000
150,000
115,000
21,252,693
13,463,599
977,251
2,059,150
420,000
225,000
481,500
171,800
186,574
156,350
18,141,224
905,000
85,000
47,525
1,037,525
339,200
1,650,000
30,374
2,019,574
21,198,323
FY 2017
Projection
16, 951, 868
2,714
915,462
2,178,164
1,191,209
130,000
150,000
163,330
21,682,747
13,136, 444
942,933
2,154,295
420,000
225,000
481,500
171,800
230,000
156,350
17,918,322
905,000
85,000
47,525
1,037,525
339,200
1,732,461
30,374
2,102,035
21,057,882
54,370 624,865
101% 14,327,000 14,502,622
$ 14,381,370 $ 15,127,488 $
100.3%1 103.0%1
Beginning Net Working Capital per FY 2018 Proposed Budget I $ 15,000,000 I
a) Year to date annualized
$ Variance
281,868
2,714
(13, 338)
128,164
(17,684)
48,330
430,054
327,155
34,318
(95,145)
(43,426)
222,902
(82,461)
(82,461)
140,441
570,495
175,622
746,118
Page 11
Operating Revenues
Events Revenues
Storage
Camping at F & E
Horse Stall Rental
Food & Beverage Activities, net
Annual County Fair (net)
Interfund Contract
Miscellaneous
Total Operating Revenues
Operating Expenditures, net of TRT:
General F & E Activities
Personnel Services
TRT Grant
Materials and Services
TRT Grant
Capital Outlay
TRT Grant
Total Operating Exp, net of TRT
Other:
Park Acq/Dev (Fund 130)
Rights & Signage
Interest
Total Other
I Results of Operations
Transfers In / Out
Transfer In -General Fund
Transfer In -Room Tax - (Fund 160)
Trans In(Out)-Fair & Expo Reserve
Total Transfers In
Non -Operating Rev & Exp
Debt Service
Total Non -Operating Expenditures
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
FAIR AND EXPO CENTER
Statement of Financial Operating Data
July 1, 2016 through April 30, 2017
Year to Date (83% of the
FY 2016 year)
Actual Actual I% of Budget
$ 539,591
59,700
19,475
51,449
92,159
283,000
43,605
7,384
1,096,364
899,882
(124,842)
714,323
(95,265)
1,394,098
30,000
101,630
1,587
133,217
(164,516)
300,000
25,744
(62,740)
263,004
$ 412,333 75.7%
66,951 111.6%
4,050 18.4%
3,690 7.1%
105,996 100.0% a)
440,000 145.3% b)
25,000 83.3% c)
8,566 96.3%
1,066,586 94.7%
784,305 78.8%
(155,329) 83.2%
638,279 79.7%
(110,444) 48.7%
0.0%
0.0%
1,156,810 83.7%
22,500 75.0%
96,265 87.5%
1,314 164.3%
120,079 85.3%
29,855
208,330 83.3%
21,450 83.3%
(55,000) 100.0%
174,780 79.2%
109,927 57,422 52.9%
109,927 57,422 52.9%
1 Beginning Net Working Uapital per Proposed budget
(11,440) 147,213
58,723 47,283 120.4%
47,283 $ 194,497
FY 2017
Budget I Projection
$ 545,000
60,000
22,000
52,000
106,015
302,814
30,000
8,900
1,126,729
995,217
(186,672)
800,712
(226,594)
255,000
(255,000)
1,382,663
30,000
110,000
800
140,800
(115,134)
250,000
25,744
(55,000)
220,744
$ 528,929
66,951
18,950
22,670
118,067
440,000
30,000
10,767
1,236,334 109,605
$ Variance
$ (16,071)
6,951
(3,050)
(29,330)
12,052
137,186
1,867
948,305 46,912,
(186,672)
787,579 13,133
(153,250) (73,344)
255,000
(255,000)
1,395,962 (13,299)
30,000 -
112,265 2,265
1,446 646
143,711 2,911
(15,917) 99,217 I
250,000
25,744
(55,000)
220,744
108,488 102,536 5,952
108,488 102,536 5,952
(2,878) 102,291 105,169
39,277 47,283 8,006
$ 36,399 $ 149,574 $ 113,175
a) See "Food & Beverage Activities Schedule"
b) Revenues and Expenses for the annual County Fair are recorded in a separate fund and the available
net income is transferred to the Fair & Expo Center Fund
c) Reimbursement from RV Park for personnel expenditures recorded in F&E
$ 225,000'
Page 12
>, N
.> O
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Q
a)
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a> 0)
W a) o
c '0 m s
o
C
0) C CO
(0-00
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0
LL
FY 2017 Actual
Year to Date
O) et O) � CO CO V' O o r- O) ti N V' <0 (0
co N V' CO O M O) Co (0 r CO n O)
C0 0) CO r et N CO Ln r > I` Ln ' M r M er 0)
0) d' O) O ' 0) M N N 0) N N M 00 M L()
CO N 0) CO 0) r CO 0) 0) r N 0 r 0
r r
O 0 O (O O) tt N o CO N 00 O 00 CO N
CO 0 et CO I` CO 00 N 0) 0 Ln Ln et in 0) 00
tt r O r CON ti CO Lt) et NCO ' O r CO O) co
p_ N((N O 0 N V' O N M in CV r 4 N (O 00
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co
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0 0 0 Oct r o N N 0 1s CO CO
CO 0 00 Ln O CO I` 00 00 o O O r
0 r 001` (O Cej ' 0 ' O CNI N et
Net CO CONN M ti 0000 W 00 O O 00
E9
et 00 O M co .- N N o '4) N N. 0 0) O 0
O co N et CO O 0) 00 a0 N 0 M d' 00
0 (0 CO 0) O (0 C) r ti 0) r N- ti ' LC) N r M r
2 (0 L<) N M O (O 00 Ln r N O O r
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0) Ln N et CO CO CO O) 0 o co co 0 in in 6-
6-. in 0 00 M co M CN N 0 et et CO
0 (0 00)(O M MCF (fl 0 00 ' ' r N N O)
D (0 et N Ln r M I'N et M N N O O Lt)
C CO N r N r N r r .1 -
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It
A
N 00 Lf) r LO) r r Ln CO N o 00 CO CO 0 CO (0 00
0) 0) 0) O M N r 0) t` 0) n 0 Ln Lt) 0
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E
E�' N N r N 0") r N r r N O O ((0
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0)
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0)
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0)
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0)
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Q
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16,506 $ 24,988 $ 41,302
0 0 L!) Ln L4 0 O) M
CO 0 O) 6 et N CO CO
Ln t` N r Ln h
L<) 0 N N r Ln L()
N r v r r N r
N
co
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LI) N O CO et CO N o O) O) O co (0 co
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(O (xLn 00 N r N N et r r O O M
N v r r r r
EA.
CO O LC) 0) N 0 0 U) 0 00 CO 0 00 00 Ll)
Ns N t` co co N CO r CO M O I` n in
I` M Ln Ln r d' N N 00 r ' ' is:, N (0 CO 00
t` M (0 V' r et O LO M r - O O N
N v r r r
M Ps et CO CO CO CO N. o 0 0 0) 0) 00 O
Mszr r- 00 (0 co in h r` LC) Lt) CO O 0) h
ry) r et et I` O CO CO„ Ln LC)O M ' ' M O <0 6-
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CO N
EA EA
(0 O N.- CO 0 Ln CO CO o LO CO 0) Nr 00
Lt) N CO (0 0 0 CO CO r 0) Lt) et 00 in et O
T 0) O) 00 V' CO N N I\ r 05 CO CO ' M t` r O) et
0 O N N N N (0 CO r O) .- O M..
CN r
EA
FY 16 Actual
r et Ln O O) r o M 00 r N M 0)
tt) (0 CO CO r h L<) CO CO 00 CO to
n et 00 et N Co co ' Lt) O Ln r
OO)
00) .r- O 00 O to Oto N
M r N r r
EA
0)
on
0
0)
0)
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cn
> Q) lL
c 0 c Q 0)
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0 c o U W
v'rna W a _o
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CC o
Total Direct Costs
Gross Profit
Gross Profit Percentage
Total Expenses
EA
Income (Loss) F&B Activity
M
0)
L0
0
Revenues
Court Fines & Fees
Interest on Investments
Total Revenues
Expenditures
Personnel Services
Materials and Services
Total Expenditures
JUSTICE COURT
Statement of Financial Operating Data
FY 2016
Actual
Year to Date July
1, 2016 through
April 30, 2017 (83%
of the year)
% of
Actual Budget
530,437 400,496 77% a)
803 1,139 N/A
531,240 401,635 77%
Budget
520,000
520,000
435,314 385,051 84% 458,984
158,695 130,267 74% 175,007
594,008 515,318 81% 633,991
Revenues less Expenditures (62,768) (113,683)
Transfers In -General Fund 145,747 20,830 83%
Change in Fund Balance 82,979 (92,853)
Beginning Fund Balance 78,723 161,702 111%
End Fund Bal (Contingency) $ 161,702 $ 68,849
Beginning Net Working Capital per FY 2018 Proposed Budget
FY 2017
Projected
(113,991)
25,000
(88,991)
145,608
$ 56,617 $
Is
a) Year to date: July through March. April revenue: $45,292. Projection: Ten months actual
annualized $534,946
Variance
534,946 14,946
1,500 1,500
536,446 16,446
458,984
175,007
633,991
(97,545) 16,446
25,000
(72,545) 16,446
161,702 16,094
89,156 $ 32,539
85,000 I
Page 14
REVENUES
Room Taxes
Interest
Total Revenues
EXPENDITURES
Administrative
Auditing Services
Temporary Help
Interfund Contract
ISF
Public Notices
Printing
Office Supplies
Postage
Total Administrative
Current Distributions
LED #2
Sunriver Chamber (1)
Sunriver Chamber (2)
Sunriver Service Dist (3)
COVA-6%
COVA - 1%
RV Park
Annual Fair
F&E-6%
F&E Reserve Fund
F&E - 1%
Total Distributions
Total Expenditures
Balance
Transfer to Gen Cap Reserve
Change in Balance
Beginning Balance
Ending Balance
Fund 160
Budget
Deschutes County
Room Taxes (Funds 160 and 170)
Budget and Actual - FY 2017
YTD 04-30-2017
Fund 170
Actual Budget 1 Actual
$ 5,425,000 $ 5,100,804
3,000 8,616
5,428,000 5,109,420
11,000
68,951
37,291
2,650
1,800
900
2,625
125,217
3,151, 787
34,500
10,000
200,000
868,696
758,007
25,744
5,048,734
5,173,951
254,049
489,049
8,750
865
57,460
31,080
1,225
870
150
730
101,130
2,889,139
44,500
758,733
672,360
23,595
4,388,326
4,489,456
$ 775,000 $ 728,686
5,288
775,000 733,975
1,500 1,250
124
11,324 9,440
11,932 9,950
400 175
350 124
125 21
400 104
26,031 21,189
40,000 28,721
61,000 76,112
224,703 168,527
668,266 233,031
993,969 506,391
1,020,000 527,579
619,964 1 (245,000) 206,395
489,049
(235,000) 130,915
235,000 313,406
- $ 444,321
1) $30,000 base plus 15% increase to match COVA's increase
2) $10,000 To Sunriver Chamber for consultant
3) $200,000 to Sunriver Service District for Training Facility
(245,000) 206,395
245,000 405,292
$ - $ 611,687
Combined
Budget 1
%of
Actual Budget
$ 6,200,000 $ 5,829,490 94.0%
3,000 13,904 463.5%
6,203,000 5,843,394 94.2%
12,500 10,000
989
80,275 66,900
49,223 41,030
3,050 1,400
2,150 994
1,025 171
3,025 835
151,248 122,318
3,151,787 2,889,139
34,500 44,500
10,000
200,000
868,696
758,007
40,000
61,000
25,744
224,703
668,266
6,042, 703
6,193,951
9,049
489,049
9,049
480,000
489,049 $
758,733
672,360
28,721
76,112
23,595
168,527
233,031
4,894,717
5,017,035
826,359
489,049
337,310
718,698
1,056,008
JRF 5/2/2017
Fund #
Fund Name
Technology Reserves
111 Court Tech Reserve
114 Assessment/Tax/Clerk Reserve
631 Finance/HR Project Reserve
661 IT Reserve
710 9-1-1 System Reserve
General Reserves
140 Project Dev&opment and Debt Reserve
142 General County Projects
143 General Capital Reserve
Department Reserves
300 CDD Reserve
301 CDD BuiJdng Program Reserve
303 CDD Building mprovement Reserve
330 Road Building and Equipment Reserve
465 Road Capital Projects Reserve
611 Sod Waste - Landfill Closure
612 Solid Waste LandfiUPostz|osune
613 SoIid Waste Capital Projects
614 Solid Waste Equipment Reserve
617 Faft arid Expo Center Capital Reserve
721 Extension 4H Capita Reserve
135 PERS Reserve
Total
Deschutes County, Oregon
As of May 15, 2017
Summary of County Reserve Funds
Balance 5/15/17 Purpose
112,717 Replace and mantain courtroom technology
834,100 Repace and upgradetaxation and clerk systems
556,324 To Fund IOSS/MUNIS Project
668,584 Countywide IT System Replacement and Upgrade
3,470,382 To Fund current 9-1-1 system projects through FY 2018
5,652,107
822,353 Land purchases and payment of debt obligations
1,073,049 County facility upgrades and major maintenance
6,531'540 Capital reserve for future facility needs/BOCC priorities
8,416,942
1,880,345 Service stabfUzaton during economic fluctuations
840,016 Buliding Permit program reserve for economic stabHity
69,534 CDD FaciIity improvement reserve fund
2,789,895
1,271,736 Replacement of Road facilities and equipment
7,357,685 To fund 5 year Road CIP Plan
8,629,421
3,790,430 Landfihl CelI cap construction & run off and gas mgmt
/84870 Knott 30 year ongoing monitoring and maintenance
2'517'621 Reserve for future construction of additional cells
402,146 Replacement of equipment used in the Solid Waste process
7,495,067
545,235 Major maintenance and replacement of Fair and Expo facility
532,571 Reserve for buding expansion
13,102,633 To offset significant PERS employer ratincreases
47,163,871
Monthly Meeting with Board of Commissioners
Finance Director/Treasurer
AGENDA
May 15, 2017
(1) Monthly Investment Reports — April 2017
(2) April Financials
W -<
O Deschutes County Board of Commissioners
� .1.'kr iA'�a F S'��
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners Work Session of Mav 17, 2017
DATE:
FROM: Timm Schimke, Solid Waste, 541-317-3177
TITLE OF AGENDA ITEM:
Solid Waste Management Planning/RFP Review
PUBLIC HEARING ON THIS DATE?: No
To: BOCC
From: Timm Schimke, Director
CC: Tom Anderson
Date; May 12, 2017
Re: SoIid Waste Planning
Knott LandfiII, as operated today, is expected to reach capacity in 2029. The time frame needed to site a
new disposal facility typically takes 7 to 10 years. In addition, none ofthe new waste to energy
technologies are able to process all ofthe waste that a IandffH accepts. Some waste cannot be
processed, and most technologies have a residual at the end of the process that may need to be
disposed. If we were to embrace waste to energy, we would still need landfill capacity although the
amount of material to be Iandfilled wouki be greatly reduced.
For these reasons, it would be advantageous for Deschutes County to start the process of deciding on
how we want to approach solid waste disposal in the future sooner rather than later. We should have
sufficient time to develop whatever option is most appealing, and also have some remaining capacity at
Knott Landfill if we choose to pursue a waste to energy technology that requires continued landfilling of
a smafl portion of the waste stream.
We have developed a request for proposals for the development of a solid waste management plan.
The primary purpose will be to develop a number of disposal options for consideration. These options
would include but is not timited to:
1. Siting and developing a new IandfiII in Deschutes County or Central Oregon
2. Contracting for transport and disposal with an existing landfill out of the area
3. Siting and developing some form of waste to energy facility
4. A combination of disposal options.
Identified options would be analyzed from a number of perspectives such as economic impact,
environmental impact, ease of implementatiori etc. We would gather input from a stakehokier group as
well as the community at large, and the Board would make a decision on a preferred option.
In addition, all other aspects of the solid waste system such as collection, recycling, and transfer would
be examined and recommendations would be made primarily to ensure that those aspects of the system
are integrated as efficiently as possible with the new disposal option. We are aware that Negus Transfer
Station in Redmond is operating at capacity and will need substantial improvements regardless of future
disposal. Development of a master plan and budget for those improvements will be a part of this work.
We also intend to address an approach to implementing a beneficial use for our landfill gas.
The Solid Waste Management Plan will provide a timeline and estimated capital requirement for
improvements to the system that will be developed over the next 10 to 15 years as we transition from
disposal at Knott Landfill to the next generation of solid waste management in Deschutes County.
We look forward to discussing this with you. We would like to hear any concerns or thoughts you might
have on our approach, or the disposal options listed above so we can better direct the efforts of the
consultant. The expect cost of this project will be between $150,000 and $200,000, and take 6 to 9
months to complete.
Request for Proposals
For development of a
Solid Waste Management Plan
Deschutes County
Department of Solid Waste
61050 S.E. 27th Street
Bend, Oregon 97702
Issue Date: May 2017
Response Due Date: 4:00 pm Pacific Daylight Time on June , 2017
INTRODUCTION
The Deschutes County Department of Solid Waste is seeking proposals from qualified proposers
for the development of a Solid Waste Management Plan. The primary purpose of the plan will
be to assist the County in determining the future disposal method(s) to be used after the current
landfill serving the County has reached the end of its useful life. All aspects of the solid waste
system (disposal, collection, recycling, and transfer) will be examined and evaluated for
efficiency and compatibility with the other components of the system
Il. CONTACT PERSON
Timm Schimke, Director
Phone: 541 317-3177
Email: timm.schimke@deschutes.ora
All questions should be directed to Mr. Schimke
III. SCHEDULE
RFP issue date: May 1, 2017
Deadline for questions or clarifications: May 15, 2017
Proposals due: May 31, 2017
IV. SUBMITTAL REQUIREMENTS
Firms must submit six (6) hard copies of the proposal in a sealed envelope or package.
Proposals must be received by 4:00 p.m. on Wednesday- , 2017. Proposals are limited to
fifteen pages of written material (not including biographies which may be included in an
appendix). NOTE: All proposals submitted in response to this RFP shall become the property
of Deschutes County and may be utilized in any manner and for any purpose by Deschutes
County. Be advised that proposals submitted in response to this RFP are subject to public
disclosure as required by applicable state and/or federal laws. If you intend to submit any
information with your proposal which you believe is confidential, proprietary or otherwise
protected from public disclosure (trade secret, etc.), you must separately bind and clearly
identify all such material. The cover page of the separate binding must be red, and the header
or footer for each page must provide as follows: "Not Subject to Public Disclosure." Where
authorized by law, and at its sole discretion, Deschutes County will endeavor to resist public
disclosure of properly identified portions of the proposals.
Envelopes or packages must be addressed as follows:
Deschutes County Department of Solid Waste, SWMP
Attention: Timm Schimke, Director
61050 SE 27th Street
Bend, OR 97702
Page 1 of 7
V. BACKGROUND
Deschutes County is a political subdivision of the State of Oregon located in central part of the
state. It has a population of about 175,000 people. There are 4 incorporated cities in the
county. Bend, the largest city has over 83,000 people, Redmond has a population of over
28,000, Sisters has a population over 2,400, and La Pine with a population of about 1,700.
Solid waste generated in Deschutes County is disposed at Knott Landfill located in Bend, Oregon.
The landfill has been in operation since 1972, and is expected to reach final capacity in 2029.
Approximately 161,000 tons of municipal and non -municipal solid waste was accepted at the
landfill in 2016. While we experienced a 40% reduction in annual waste flows into the landfill
through the economic downturn (2007 — 2011) robust growth in waste flows has returned and
we have experienced 11% growth in tons disposed in each of the last 2 years.
Wastes generated in the other incorporated communities in the County outside of the Bend
area (Redmond, Sisters and La Pine) as well as unincorporated rural areas of the county are
served by 4 rural transfer stations. Waste collected at these transfer stations account for about
25% of the waste disposed at Knott Landfill. The rural transfer stations are an open air design in
a Z -wall configuration where the general public as well as franchised collection companies top
load into trailers. The largest of these transfer station located near Redmond, Oregon is
believed to be operating at capacity and accounts for over half of all waste generated through
the transfer system.
Prior to 2006, all vehicles disposed of waste directly at the working face at Knott landfill. New
receiving facilities were constructed adjacent to the landfill in 2006 including a compost area,
recycling facilities, household hazardous waste facility, new administration office and a 30,000
square foot transfer station. These facilities allowed further development of landfill cells,
improved safety for customers, and are intended to provide receiving facilities for transport to
the new disposal option long after Knott Landfill closes.
Curbside collection in the County is provided through private companies operating under
franchise ordinances. The County franchises collection in unincorporated areas and each of the
incorporated cities has its own franchise ordinance although all ordinances are very similar. The
County is divided into four (4) geographically defined areas with one franchised company
having exclusive rights to serve the area assigned to it. The local government dictates a
minimum level of service to be provided, and establishes a maximum rate that can be charged
for the service. Self- haul by citizens is allowed. Redmond and Sisters have mandatory
collection service within thier city limits.
Recycling education and promotion is provided by the franchised collectors as well as through
the efforts of The Environmental Center, a local non-profit organization which receives a grant
from Deschutes County to assist the local governments in meeting state requirements to
provide the opportunity to recycle to citizens. Franchised company education and promotion
efforts are primarily through newsletters providing information to customers. The
Page 2 of 7
Environmental Center conducts programs in youth education, waste prevention, and community
outreach. Oregon Department of Environmental Quality reports Deschutes County's diversion
rate at about 36%. Deschutes County has a diversion rate goal of 45%. Diversion is 100% reliant
on source separation by the waste generators. There are minimal efforts to recover materials
that are delivered for disposal.
VL PROPOSED SCOPE OF WORK
The purpose of the work described herein is to provide Deschutes County with an analysis of
available disposal options/technologies and to recommend a preferred option and/or
technology, or combination thereof to meet the County's needs in the future. In addition, the
other components of the solid waste system should be reviewed, and changes to those
components should be identified with the intent of having those components integrated as
efficiently and effectively as possible with the preferred option(s). The successful proposer may
recommend a different approach to the project than outlined below, therefore, a final scope of
work, schedule and budget will be developed with the successful proposer.
The work may include arranging and leading tours of facilities that use new or emerging waste
management technologies, but will not include facility siting, or detailed facility designs. The
County intends to convene a stakeholder group consisting of representatives from the
franchised collectors in the county, the recycling community and representatives from each
incorporated city. The Contractor will be expected to assist the County with stakeholder
meetings and other public outreach efforts to better understand the citizens' interests. The
County is interested in the following approach but is open to other approaches or additional
tasks to accomplish the purpose.
Task 1: Disposal
Identify available disposal options including but not limited to a) construction of a new landfill in
Deschutes County or Central Oregon, b) contract for transportation and disposal services with
an existing landfill, c) incorporate new conversion technology to recover energy from the waste
stream or portion of the waste stream. Analysis should include economic impacts,
environmental impacts and/or other criteria which will assist in an informed decision regarding
future disposal. Analysis should also include required or beneficial modifications or changes to
other components of the solid waste system for each disposal option, and how those
modifications or changes affect the criteria being used. This task should include a process to
gain input from stakeholders and the general public which will be included in the analysis.
It is anticipated that this task will result in a detailed report of the options and analysis
conducted which will be a basis for the Board of County Commissioners' decision on a future
disposal method.
Task 2: Transfer
The transfer system in the County should be reviewed for efficiency and effectiveness. Focus
Page 3 of 7
should be on any changes or modifications that would be desirable based on the new disposal
options identified in task one. In addition, Negus Transfer Station in Redmond is believed to be
operating at capacity, and will need improvements regardless of its current suitability for
integration with the new disposal option. The County is interested in developing a master plan
for the site to identify improvements including preliminary design and site layout,
recommended timelines for improvements and budgetary cost estimates for improvements.
Task 3: Collection
Deschutes County recognizes that County jurisdiction and control over the franchised collection
system is limited to unincorporated areas of the county, however we would like to see the
general approach to collection assessed for efficiency and effectiveness considering potential
changes in disposal.
Task 4: Recycling/Diversion
Deschutes County relies on source separation to realize the current diversion rate. Citizens
deposit materials at the curb, disposal sites or recycling depots. Recyclables are collected in a
dual stream system with glass handled separately. Co -mingled materials are shipped to materisl
recovery facilities located over 100 miles away to have the commodities separated and
marketed. Deschutes County would like to meet and exceed its designated diversion goals and
seeks an assessment of the system and recommendations to achieve that goal.
Task 5: Landfill Gas to Energy
Despite the relatively small size of Knott Landfill and the arid climate of the region, a number of
developers have expressed interest in installing a landfill gas to energy project at the landfill. An
attempt to implement a project with a developer was attempted, but the developer was unable
to secure financing in a timely manner and the contract was terminated. Deschutes County
continues to be open to the possibility of a landfill gas to energy project, however we feel any
approach should be considered along with future disposal to take advantage of any benefits or
synergies that may be realized from a joint approach. This task should include an assessment of
these factors and a review of established and new approaches to establishing a beneficial use of
our landfill gas.
VII. DOCUMENT DELIVERABLES
The County envisions 3 separate documents for the project.
• Task 1 will be a stand alone document that will be used to assist the Board of County
Commissioners to make a decision regarding future solid waste disposal in Deschutes
County.
• The master plan for Negus Transfer Station referenced in task 2 should be a separate
document.
Page 4 of 7
The all-encompassing Solid Waste Management Plan will include the information of
tasks 1 through 5 including the County's decision regarding disposal.
VIII. PROPOSAL FORMAT AND CONTENT
Proposal must contain the following information:
a. Cover Letter.
Provide name and address of the proposer and project contact person with address,
telephone number, and email address. Acknowledge receipt of any addenda if applicable.
Briefly summarize your understanding of the project scope and services being required.
Provide a summary of the benefits you believe the County would receive from selecting you.
The cover letter must be signed by a duly authorized official of the proposer. Consortiums,
joint ventures, or teams submitting proposals must establish that contractual responsibility
rests solely with one company or one legal entity.
b. Project Team Experience and Qualifications.
Prepare an organizational chart showing your team. Provide resumes or listing of
information for each person assigned to this project. State the years of experience, length
of employment with proposer, and experience providing solid waste management related
services. For each person, list specific responsibilities, experience with similar counties of
similar size and type, and current work assignments and availability.
c. References.
Provide a list with contact information of agencies that have requested your services to
provide Solid Waste Management Planning Services.
d. Experiences.
Each proposer shall supply recent examples of similar projects in other solid waste systems
the proposer has been involved with. Include related past projects completed along with
discussion comparing similarities with this proposed project.
e. Understanding of Project.
Provide in detail your understanding of what the project entails.
f. Approach to the Scope of Work.
Discuss how you will accomplish the scope of work. Include details of how and when you
will interact with staff, the process to develop the SWMP and how you plan to complete
each task.
g.
Page 5 of 7
Project Schedule.
Provide your schedule for performing the work, including major milestones and
deliverables.
VIII. REVIEW AND SELECTION
An evaluation team consisting of County staff and members of the stakeholders group will
determine the best proposal deemed most qualified based on the below criteria. The
evaluation team will rely on the qualitative information contained and presented in the
proposals and reference checks in making the decision to select the most qualified proposer for
further consideration to provide services for the County. Selection criteria will be based on:
• Experience, Capabilities and Resources of the Proposer. 25 points,
Proposals will be scored on the capabilities of the proposer including the degree that the
proposer demonstrates an understanding of County objectives and the ability to meet these
objectives. Includes available resources to perform the work, availability of key staff to the
Bend area and ability to provide on-site responses to issues during development of the plan.
• Experience of project team members. 25 points.
Project team experience and demonstrated knowledge and experience with similar
assignments; past experience working with integrated solid waste systems; a satisfactory
record of performance.
• Approach to the scope of work. 25 points
Understanding of the project, proposed approach, methodology and ability of the proposer
to create a SWMP that meets the needs of the County and complete each task in an
effective and efficient manner. Project team's organization, chain of command, and ability
to develop fact sheets, presentation materials, and memos during plan development.
• Schedule. 10 points
Reasonableness and ability to complete the project during the proposed timeframe.
• Reasonableness of the Cost Proposal. 15 points
Upon review of the proposals. The proposals will be ranked. The highest ranking proposal may be
invited in for an interview or start negotiations with the County. If an agreement cannot or is not
reached with the highest ranked proposer, we reserve the ability to consider the second ranked
proposal. The same process may be repeated with the other ranked proposals if no such
agreement is reached. The County reserves the right to not select any proposal associated with
this RFP process.
The County expects to make a selection based on the written proposals. However, Proposers
determined to be reasonably acceptable for award may be required to provide an on-site
presentation of the proposed solution for the evaluation committee. If presentations are needed
the County will schedule a date, time, and location for each of the proposers if necessary.
Proposers will be responsible for all costs associated with providing the presentation.
The County reserves the right to reject any proposal determined to be nonresponsive and to reject
any proposal determined to be nonresponsive. The County also reserves the right to refrain from
making an award if it determines it to be in its best interest.
Page 6 of 7
IX. AGREEMENT
If the County proceeds with a contract, the selected proposer shall be required to enter into a
formal agreement for the subject services and to provide insurance certificates and other
information as required by the County. The County's Services Contract will form the basis of the
contract between the proposer and the County. Unconditional refusal to accept the contract
provisions proposed in the County's Services Contract without offering reasonable alternatives
that do not substantially impair the County's rights under the contract may result in
disqualification. Unless indicated otherwise, submission of a proposal indicates that the proposer
is willing to enter into a contract with the County substantially incorporating the terms of the
County's Services Contract. A copy of the County's Services Contract is attached.
Page 7 of 7
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-< Deschutes County Board of Commissioners
1300 NW WaII St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners Work Session of Mav 17. 2017
DATE: May 8, 2017
FROM: Whitney Hale, Administrative Services, 541-330-4640
TITLE OF AGENDA ITEM:
State of the County - What's Brewing / Bend Chamber
PUBLIC HEARING ON THIS DATE?: No
ATTENDANCE: Whitney Hale, Administrative Services
SUMMARY: The Bend Chamber's "State of the County" What's Brewing event is coming up
on July 11 from 5 - 7 p.m. The event will be held at Deschutes Brewery.
The Chamber would like a high-level list of topics that will be discussed at the What's Brewing
event, so they can start their marketing efforts.
What's Brewing: State of the County Presentation
with the Bend Chamber
Scheduled Date: Tuesday, July 11
Time: 5 p.m. to 7 p.m.
Location: Deschutes Brewery (Downtown)
The Chamber is hoping to begin promoting the event soon and has asked us for some high
level themes of what you might be discussing. Here are a few draft potential topics for
consideration:
• Adopted FY 2018 Budget Highlights
• Long Term Solid Waste Options (RFP)
• Fair & Expo Future (Study)
• FY 2018 Capital Project — Old Bend -Redmond Highway Improvements
• Economic Development: Continued strategic land development and workforce
development
• Housing: Developing opportunities for increased flexibility and efficiency in land use
• CCBHC Pilot
• Crisis Stabilization and Sober Center Concept / Update
• Solar Eclipse: Planning and preparedness
• 9-1-1 Radio Project Update
TES
o `'3 -< Deschutes County Board of Commissioners
1300 NW WaII St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners Work Session of Mav 17. 2017
DATE: April 24, 2017
FROM: Whitney Hale, Administrative Services, 541-330-4640
TITLE OF AGENDA ITEM:
Employee Recognition Breakfast Discussion
PUBLIC HEARING ON THIS DATE?: No
ATTENDANCE: Whitney Hale
SUMMARY: Discussion about this year's employee recognition breakfast.
2017 Employee Recognition Breakfast
Proposed Date: Saturday, August 5th
Time: 9 -10:30 a.m.
Place: Deschutes County Fair & Expo Center Buckaroo Breakfast Area
Menu: Sausage Links, Pit Ham (carved at the end of the line), scrambled eggs, Obrien
breakfast potatoes, baking powder biscuits and gravy, fresh cut fruit bowls, orange juice, coffee,
tea and ice water.
Logistics:
• Prior to the breakfast, employees will receive two tickets to the Fair concerts
• At the breakfast, they'll receive free Saturday admission to the fair, two tickets to
the Saturday night concert and one free carnival ride per person.
MARIJUANA DISCUSSION
DESCHUTES COUNTY COMMISSION — WORK SESSION
5/17/2017
MEETING WITH LEGISLATORS 5/8
Materials presented
Feedback on legislator concerns
Commitment on meeting with growers/other citizens
COUNTY REGULATIONS
GOING FORWARD
Meeting on progress ? Annual review?
AFFORDABLE HOUSING DISCUSSION
DESCHUTES COUNTY COMMISSION — WORK SESSION
5/17/2017
(Outline prepared by Commissioner Henderson for discussion of all Commissioners
OVERVIEW OF HOUSING NEEDS IN DESCHUTES COUNTY
Areas of County/Cities where some level of affordable housing is needed
Price -point??
Type of Housing (single family vs. multi -family)
COUNTY ROLE TO -DATE
Land transfers
Housing works/ Habitat for Humanity
Others?
Legislative (2017)
HB 2222 --- Resource land re -designation where appropriate
ADU Bill
Tiny Homes Bill
Others?
GOING FORWARD
Vacant land inventory on different types of parcels
Resource land re -designation (with cooperation of DLCD,some areas
Inventory other county solutions (ie. Tillamook study)
Compare with City solutions (Bend,Lapine, Redmond, Sisters)
Surveys, hearings or public meetings on needs
Others?