2017-454-Minutes for Meeting May 22,2017 Recorded 8/4/2017Recorded in Deschutes County
Nancy Blankenship, County Clerk
Commissioners' Journal
CJ2017-454
08/04/2017 8:52:29 AM
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For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97703-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
Allen Conference Room
Monday, May 22, 2017
Present were Commissioners Tammy Baney, Anthony DeBone and Phil Henderson. Also present
were Toni Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David
Doyle, County Counsel; and Laura Skundrick, Assistant Secretary. Attending for a portion of
the meeting were Nick Lelack, Community Development Director; Judith Ure, Management
Analyst; Connie Scorza, Paralegal; and no other citizens. No representatives of the media were
in attendance.
CALL TO ORDER.
Chair Baney opened the meeting at 1:32 p.in.
ACTION ITEMS
Correspondence Discussion
Commissioners worked to finalize wording of the letter to the joint committee on marijuana
regulation, after discussion at the morning business meeting. Nick Lelack, Community
Development Director, confirmed final wording of letter and will draft a final letter for signature,
including maps as discussed.
1. Economic Development Loan Requests
Ms. Ure explained there are two items for approval today, both regarding the Economic
Development Loan program. She overviewed the purpose of the program and funds available.
Ms. Ure explained the first request EDCO is recommending to the Board that a loan be made to
Grace Bio -Labs for $48,000, to create 24 new jobs within two years with an average pay of
Minutes of Board of Commissioners' Work Session May 22, 2017 Page 1 of 6
$50,000. She introduced Tom Rowley, EDCO Bend Area Managing Director and the due
diligence team, Erik Strobel, Bill Ken, and Bruce Barret to provide further details. The team
explained they were extremely impressed through their extensive interviews with Grace Bio -
Labs, both as a business and as an engaged and collaborative community partner. The team
expressed this is a worthwhile request and strongly recommends and endorses this application.
Mr. Strobel made note that his company works with Grace Bio -Labs so he was not involved in
this decision.
The commissioners had no questions due to the thorough write-up they have reviewed and
thanked the EDCO team for their efforts.
DEBONE: Move approval.
HENDERSON: Second.
VOTE: DEBONE: Yes.
HENDERSON: Yes.
BANEY: Chair votes yes. Motion Carried
Mr. Rowley presented the second request to modify the previous Grace Bio -Labs economic
development loan in the amount of $24,000 to extend the job creation period deadline to May 1,
2018, with the proposal of a partial re -payment plan of $8,000.
Commissioner Henderson asked how much capital they just received from the equity infusion?
Mr. Ken stated he was not able to say the amount in a public forum. Commissioner Henderson
asked what facility is located in The Dalles and how many employees are there? The team
estimated about 22 employees at their production facility in The Dalles, because at the time they
could not find a production facility in Redmond. The senior management team, sales, marketing
and design are all based in Central Oregon.
Commissioner Henderson voiced his concern that there was no action taken for 18 months with
the money they had been previously awarded, but understands the circumstances. Commissioner
DeBone expressed he appreciates being involved and supportive of this industry, and Chair
Baney added that the cost benefit of this being successful overshadows the risk if it wasn't. Mr.
Rowley confirmed the details of hiring by May 31, 2018 with one year retention.
DEBONE: Move approval.
HENDERSON: Second.
VOTE: DEBONE: Yes
HENDERSON: Yes
BANEY: Chair votes yes. Motion Carried
Minutes of Board of Commissioners' Work Session May 22, 2017 Page 2 of 6
2. Certified Community Behavioral Health Clinic (CCBHC) Quarterly Report
DeAnn Carr, Health Services Deputy Director, provided an update on the process of going live
as a CCBHC and the staff time and training involved. Commissioners asked for a specific update
regarding the hiring of staff. Ms. Carr explained they created a prioritized, three-step process for
rolling staff in and overviewed what positions have been hired to date, estimating about 19 new
hires and are working toward the final count of 29. Commissioners asked how these positions
will be tracked as part of this program separately, and Ms. Carr answered they all knowingly
applied for limited -duration positions and are aware of the program time frame, and are tracked
separately. They have worked closely with Human Resources to ensure the process is done
correctly.
Commissioners inquired about requirements of contract and specifically how those were being
met, as well as specifics about billings. Ms. Carr summarized contract requirements, billings, and
where they currently stand on reaching them. Chair Baney suggested meeting with legal counsel
Dave Doyle to ensure all aspects of contract are fulfilled, and noted the board would like more
detail in the future regarding the requirements of the hiring process. Mr. Doyle confirmed he is
available to meet the team and evaluate the documents. Ms. Carr agreed they will set up a
meeting with Mr. Doyle. She also assured the board that they have been diligent about tracking
the metrics, pulling various data and analyzing it, and continual meetings with the core CCBHC
working group.
Commissioners asked the team about measures taken to evaluate the level of success of this
program, to which Ms. Carr and Amber Clegg, Behavioral Health Specialist III, responded with
general comments and explained that further comparisons will be done between last year's
averages and now under this new program.
County Administrator Anderson asked whether output is also being tracked and compared to
output prior to this program? Ms. Carr answered this is tracked through categories such as
capacity, elements that exist within claims data, and hospital admittance. As part of
implementation efforts there is a screening and output tool to track how people are doing over
time.
Commissioners also asked about the space required to house the additional staff, as they were
understood those costs would be covered by the grant. Ms. Carr explained some employees have
been shifted, some spaces are being shared, and ensuring resources are distributed across sites,
but being aware of demand and adjusting over time if needed. Dr. George Conway, Health
Services Director, explained there will be an additional request for a June BOCC meeting to
close a deal with facilities to acquire a time-limited lease for an Administrative metrics team.
Chair Baney asked whether that request is for funds within the grant or for county funds, since
the original understanding was that space needs are not covered by the grant. Mr. Wood
explained that the additional facility is cost -related to CCBHC, so it will be within the financials
for the grant. Commissioners are in agreement that they understood there be no additional space
required, and that the growth would be within clinics rather than administration. Mr. Wood
explained that since Administration is being displaced and backfilled with those new positions,
they will receive grant funds that are eligible to cover those costs. Chair Baney confirmed that
will be important to make that connection and cover those costs.
Minutes of Board of Commissioners' Work Session May 22, 2017 Page 3 of 6
Dr. Conway wanted to make note of the dedication of staff and managers to get this program
going, and the extra time and extra work that it has required from the entire team. The
commissioners will look forward to the next update.
3. School Based Health Center Mental Health Capacity Building Grant Application
Janice Garceau, Behavioral Health Program Manager, provided background information about
school based health centers and overviewed the 19% reduction in formula funds. The opportunity
to make up for some of the reduction is through different types of grant funding.
The first opportunity for grant funding is to renew the application for School Based Health
Center (SBHC) Mental Health Expansion Grant, and Ms. Garceau outlined programs covered by
those dollars.
Ms. Garceau presented the second opportunity for funds is to apply for additional competitive
funds for the 2017-2019 biennium up, to $50,000. Contingent upon receiving the full amount,
Health Services is requesting pennission to add 1.0 FTE at the Sisters and Redmond High School
SBHCs.
Chair Baney asked for clarification on the county's overall investment to the SBHC to
understand how this relates to that and to fully understand the commitment.
DEBONE: Move approval.
HENDERSON: Second.
VOTE: DEBONE: Yes.
HENDERSON: Yes.
BANEY: Chair votes yes. Motion Carried
EXECUTIVE SESSION: At the time of 3:23p.m. the Board went into Executive Session under
ORS 192.660 (2)(b) Personnel Issues. The Board carne out of Executive Session at 3:32p.m.
RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS
DEBONE: Move to authorize staff to proceed as discussed in executive session.
HENDERSON: Second.
VOTE: DEBONE: Yes.
HENDERSON: Yes.
BANEY: Chair votes yes. Motion Carried
Minutes of Board of Commissioners' Work Session May 22, 2017 Page 4 of 6
OTHER ITEMS
• Bill Support: County Administrator Anderson asked the board for a retroactive blessing
to support the Transient Room Tax bill. Commissioner DeBone moved approval of the
letter May 18th sent to legislature.
DEBONE: Move approval.
HENDERSON: Second.
VOTE: DEBONE: Yes.
HENDERSON: Abstained.
BANEY: Chair votes yes. Motion Carried
• Marijuana Land Use Case: Mr. Lelack brought to the board's attention that 5:OOpm is
the deadline for appeals to a previous marijuana land use decision, and no appeals have
been received as of 4:OOpm. County Administrator Anderson and Mr. Lelack provided a
summation of the case and noted the Board's ability to call up the case if they so choose.
Commissioner Henderson felt he did not have enough information or time to make this
decision, since no information had been given prior to this meeting. Commissioners
decided they would not call this case up. Commissioner Henderson requested more notice
in the future when similar situations arise.
• Response to Citizen Questions: County Administrator Anderson mentioned the draft
reply to Mr. and Mrs. Dorgan he had emailed Commissioners for review, which he will
give Chair Baney for signature. Commissioner Henderson stated he was not able to
review the letter due to time constraints, and Chair Baney confinned it is not a fon-nal
correspondence from the board, but rather a letter from her in response to the Dorgan's
questions.
• Salary Processes: Commissioner Henderson stated that he's been approached with salary
questions as a result of the recent article published regarding salaries, and he inquired
about that process. Chair Baney explained the Commissioners salaries are set by the
Elected Officials Compensation Committee after holding a public meeting once a year
during budget week. They look at variables such as comparable counties and industry
standards, and typically follow union agreements in regards to cost of living increases.
Deputy Administrator Kropp explained how employee salaries are determined, based on
studies done to compare similar organizations, and commissioners requested more
information regarding the next time that process will be done. He offered to provide
further infonnation.
Commissioner Henderson had to leave the meeting at 4:03pm.
SIGNATURE PAGE TO FOLLOW
Minutes of Board of Commissioners' Work Session May 22, 2017 Page 5 of 6
ADJOURN
Being no further discussion, the meeting adjourned at 4: 08prn.
DATED this 0.2 ( Day of
County Board of Commissioners.
ATTES
-cording Secretary
2017 for the Deschutes
Anthony DeBone, Vice hair
Philip G. Hen
erson, Commissioner
Minutes of Board of Commissioners' Work Session May 22, 2017 Page 6 of 6
❑/'' Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 PM, MONDAY, MAY 22, 2017
Allen Conference Room - Deschutes Services Building, 2ND Floor — 1300 NW Wall Street — Bend
Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be addressed at the
meeting. This notice does not limit the ability of the Board to address additional subjects. Meetings are subject to
cancellation without notice. This meeting is open to the public and interested citizens are invited to attend.
Work Sessions allow the Board to discuss items in a less formal setting. Citizen comment is not allowed,
although it may be permitted at the Board's discretion. If allowed, citizen comments regarding matters that are or
have been the subject of a public hearing process will NOT be included in the official record of that hearing. Work
Sessions are not normally video or audio recorded, but written minutes are taken for the record.
CALL TO ORDER
ACTION ITEMS
1. Economic Development Loan Requests - Judith Ure, Management Analyst
2. Certified Community Behavioral Health Clinic (CCBHC) Quarterly Report - George
Conway, Health Services Director
3. School Based Health Center Mental Health Capacity Building Grant Application -
Submitted By, Health Services
OTHER ITEMS
4. EXECUTIVE SESSION under ORS 192.660 (2)( b) Personnel Issues
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories.
Board of Commissioners Work Session Agenda
Monday, May 22, 2017 Page 1 of 2
Executive sessions are closed to the public; however, with few exceptions and under specific
guidelines, are open to the media.
ADJOURN
a
Deschutes County encourages persons with disabilities to participate in all programs and
activities. To request this information in an alternate format please call (541) 617-4747.
FUTURE MEETINGS:
Additional meeting dates available at www.deschutes.org/meetingcalendar
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Board of Commissioners Work Session Agenda
Monday, May 22, 2017 Page 2 of 2
May 22, 2017
Deschutes County Board of County Commissioners
Senator Ginny Burdick, Co -Chair
Representative Anne Lininger, Co -Chair
Joint Committee on Marijuana Regulation
900 Court St. NE
Salem Oregon 97301
RE: Marijuana Regulations
P. O. Box 6005, Bend, OR 97708-6005
1300 NW Wall St., Suite 206, Bend, OR 97703-1960
(541) 388-6570 - Fax (541) 385-3202
www.deschutes.ora
board c@deschutes.ore
Tammy Baney
Anthony DeBone
Phil Henderson
Dear Co -Chairs Burdick and Lininger and Members of the Committee:
The Deschutes County Board of Commissioners is writing to update you on the discussions that
have been taking place over the past month regarding our County's marijuana land use regulations.
During that time, we have met both individually and in small groups with some legislators and
industry representatives (?). Our hope is that these discussions have clarified some of the
questions the facts of our process, regulations, and land use decisions and applications.
As you may know, during the adoption of the marijuana ordinances last year the Commission in
place at the time we committed to conducting a review of our regulations and the Current
Commission has asked the Commmunity Development Department to ve included this project in
our adopted Community Development Department Work Plan. As with all of our past work in this
area, our meetings and processes will be held in an open, inclusive and transparent manner. Our
evaluation process will also include review of the County's Dark Skies Ordinance (specifically
pertaining to greenhouse interior lighting impacts) and some of the other issues raised by growers
and neighboring property owners.
Thank you for concern and the opportunity to meet to discuss our marijuana land use program.
Please find attached current matrices and a map summarizing our marijuana land use decisions and
pending applications. We are available to provide additional information, answer questions, and
continue our conversations on this important issue.
Sincerely,
Tammy Baney Anthony DeBone Philip G. Henderson
Chair Vice Chair Commissioner
cc. Senators Ted Ferrioli, Tim Knopp, and Dennis Linthicum
Representatives Gene Whisnant, Mike McLane, John Huffman, and Knute Buehler
-(E
G
W-< Deschutes County Board of Commissioners
1300 NW WaII St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners Work Session of Mav 22, 2017
DATE: May 17, 2017
FROM: Judith Ure, Administrative Services, 541-330-4627
TITLE OF AGENDA ITEM:
Economic Development Loan Requests
PUBLIC HEARING ON THIS DATE?: No
ATTENDANCE: Tom Rowley, Economic Development for Central Oregon, members of the
Due Diligence Committee, and Judith Ure.
SUMMARY: Deschutes County, in partnership with Economic Development for Central
Oregon (EDCO) operates an Economic Development Loan program for the purpose of
providing funds to businesses that are seeking to create new, family -wage jobs within the
community. Since the program's inception, the County has made approximately $879,000
available in loans for the purpose of creating 681 new jobs. Loans are conditioned upon the
business creating the new jobs within 24 months, then maintaining them for a consecutive 12 -
month period. If these terms are met, the loan may be converted to a grant that does not
require repayment. If not, all or a portion of the funds must be repaid with 8% interest per
annum. Loans are made from the Economic Development Loan Fund (105) which currently
has an unencumbered cash balance of approximately $224,000.
EDCO is recommending to the Board of Commissioners that a loan be made to Grace Bio -
Labs which develops and manufactures bioscience supplies and equipment. As described in
the attached briefing paper, Grace Bio -Labs will agree to create 24 new jobs with an average
pay of $50,000 in return for a loan of $48,000.
Additionally, EDCO and members of the Due Diligence Committee will present information
requesting that a previous economic development loan in the amount of $24,000 which was
made to i3d Manufacturing in 2015 be modified to extend the job creation period deadline of
May 1, 2017 to a future date.
RECOMMENDATION & ACTION REQUESTED:
Approve request for an economic development loan in the amount of $48,000 to Grace Bio -
Labs and consider extension of loan made in 2015 to i3d Manufacturing.
BRIEFING PAPER
Grace Bio -Labs
Request for Deschutes County Economic Development Loan Fund
Company Request: $48,000
EDCO Recommendation: $48,000
Application Date: November 11, 2016
Proposed Job Creation Within 24 Months of Application Date: 24
Average Pay for New Employees: $50,000 + benefits
Industry: Bioscience supply
Website: httn://aracebio.com
Company Background
Grace Bio -Labs is a developer and manufacturer of bioscience supplies and equipment (400 SKUs)
such as cell cultures, immunoassay solutions, and more for the huge and growing international
health care market. Indeed, it is a world leader in certain genetic testing technologies. Founded in
1986 by Dr. Chuck McGrath, and located in Bend, Oregon, the S Corp company is co -owned and
managed by Dr. McGrath and Dr. Jennipher Grudzien.
Growth
Grace Bio -Labs sells nationally and internationally in approximately equal proportions under its
own label and as an OEM to other companies (many of them grant -funded). In many instances,
Grace is a sole -source supplier—a fact enhanced by FDA approval for some of their products, which
enhances their market position. One instrument, patent pending, is used in the fight against malaria
and its development was funded by the Gates Foundation. Built initially on SBA Small Business
Innovation Research grants, the company still receives millions in research grants even though it is
no longer writing grant applications. The prevalence of grant funding in Grace's revenue stream is
important to note, as it creates steady, long-term demand for its products—customers with 3-5
year grant cycles give it a long runway if needed.
Grace is growing rapidly. Revenue increased 40 percent year over year last year and is projected to
do the same in the next few years. The company, already certified under ISO 9001, is adding ISO
13485 to its credentials—continuing to improve its attractiveness to customers. To keep up with
increased demand, Grace needs to expand both its space and its workforce. Consequently, the
company has leased 16,000 sf near its current location and is making plans to renovate (at a cost of
approximately $500,000) and move a portion of its operations there. Likewise, the company needs
to add 24 employees.
Future Stability and Community Involvement
Representatives of Grace emphasized to the Due Diligence Committee the company's ethos—
managing for long-term, sustainable growth, continued ownership (the company is not for sale),
and commitment to Bend and its emerging bioscience industry. On that last point, the company has
and continues to work closely with OSU-Cascades on development of the university's Innovation
Center for Entrepreneurship. As an example of its involvement and support, Grace was
instrumental in the recent donation of an electron microscope --one of only five in the state—to the
university by Bend Research, offering to house and provide the needed and extensive maintenance
1
for the microscope. Grace also intends to continue its practice of hiring locally when it can and
training workers in the requisite skills.
Use of Funds Requested
If awarded, the funds will be used to provide workspaces, training and hardware for new hires.
Due Diligence
DCEDF Due Diligence Committee (Bruce Barrett, SCORE Central Oregon Chapter & Windermere
Central Oregon Real Estate and Bill Kuhn, Bank of the Cascades) and EDCO's Tom Rowley met with
members of Grace Bio -Labs' management team February 22, 2017. The committee asked questions,
toured the facilities and reviewed the company's current and historical financial statements
documents. The Committee met again March 3, 2017 with EDCO to discuss findings and make its
recommendation.
Findings Summary
The company is well managed, in a growth market, committed to Bend and largely debt free. Its
desire to expand operations, hire local workers and further involve itself in OSU-Cascade's
development and growth of the bioscience sector in Bend all commend it strongly.
Grace Bio -Labs is a member of the growing but still relatively small group of bioscience companies
in Deschutes County. They are somewhat alone in what they do vis-a-vis Bend Research and its
direct or indirect spinoffs such as Patheon, VR Analytical, Green Ridge Consulting, Intellichem,
Amplion, and Seran Bioscience. While committed to Bend, Grace Bio -Labs has been approached by
communities in other states to move elsewhere. The owners admit that there are more logical
places from market and industry concentration perspectives to locate the company. The Due
Diligence Committee felt that an award from the Deschutes County Economic Development Fund
would be strategically placed to help with considerable costs associated with modifying an existing
vacant building and secure the company's headquarters and manufacturing in Bend for the
foreseeable future.
Recommendation
EDCO and the Committee recommend an award of $2,000 per job for a total of $48,000 with the
following conditions:
• Company hires 24 full-time employees by April 30, 2019, at an average salary of at least
$40,714 per year inclusive of non -mandatory benefits, for a total employment of 65, and
maintains that employment through April 30, 2020, or four consecutive quarters, per the
standard Deschutes County contract for this fund.
• Company provides quarterly employment updates and the ability to inspect complete
financial statements from award date through termination of the yet -to -be executed
agreement with Deschutes County.
Failure to meet the above provisions would result in partial or full repayment of the loan, with
interest.
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BRIEFING PAPER
i3D MFG Request for Extension of Hiring Period
and Partial Repayment to Deschutes County Economic Development Fund
Company Name: Integrated 3D LLC, dba i3D MFG
Industry: Manufacturing – 3D production and prototyping
Website: www.i3dmfg.com
BACKGROUND:
In a loan agreement executed August 3, 2015, Deschutes County (County) agreed to loan i3D MFG (Company)
$24,000 from the Economic Development Loan Fund. The agreement required the Company to hire twelve (12)
new full-time employees by May 31, 2017 at family wage levels for a total employment of fifteen (15). Due to
circumstances beyond its control—namely, uncertainty in the defense contracting arena connected with the 2016
presidential election and other factors—the Company experienced a significant slowdown in sales. As a result, the
Company will be unable to hire the full number of required employees by the May 31, 2017 deadline.
However, since January 2017 Company sales have increased greatly, with significant growth projected to
continue -50% growth projected for 2017. As a result, the Company has hired three (3) employees and expects to
hire five (5) more. In addition, the Company has reached an agreement with an investor for a large cash infusion.
This investment combined with the upturn in sales, strong profit margins, and diversified based of clients put the
Company in much better position and should enable it to hire additional employees over the next year.
REQUEST:
In a letter to EDCO and subsequent meeting and communications with the Due Diligence Committee, the
Company has requested a one (1) year extension on its hiring deadline --moving the deadline from May 31, 2017 to
May 31, 2018. By the deadline, the Company anticipates hiring eight (8) of the required twelve (12) employees
mandated by the loan agreement. In lieu of hiring the remaining four (4) required employees, the Company
requests permission to begin repaying one-third of the loan amount—eight thousand dollars ($8,000) in monthly
increments of five hundred dollars ($500) beginning in June 2017.
REVIEW:
The Due Diligence Committee of Bruce Barrett, Business Consultant; Bill Kuhn, Senior Vice President, Bank of
the Cascades; Eric Strobel, Area Manager at BBSI and Torn Rowley, Bend Area Managing Director met with Erin
Stone, CEO, and Chad Cooper, CSO on March 17 to review the situation. Subsequently, members of the
Committee reviewed financial documents and discussed the request.
EDCO RECOMMENDATION
Based on the review by the Due Diligence committee and its assessment that 1) the delay in hiring was due to
market conditions beyond its control, 2) market conditions and sales have improved and look to continue
improving, 3) the investment provides needed cash and 4) extension of the deadline presents little additional risk
to County funds, EDCO recommends granting a one (1) year extension of the hiring deadline and accepting the
proposed repayment of eight thousand dollars ($8,000) --one-third of the original loan amount—in monthly
installments of five hundred dollars ($500) beginning in June 2017.
Conditions include:
• Providing quarterly employment data and financial updates (upon request).
• Failure to meet or maintain employment levels will result in either full or partial repayment of the loan.
Economic Development
for Central Oregon
705 SW Bon+)U Wal, vitt; 1000
Bund, OR 97702
541.500.3256
www.edc&€swf,,cc rn
-(ES
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-< Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners Work Session of Mav 22, 2017
DATE: May 11, 2017
FROM: George Conway, Health Services,
TITLE OF AGENDA ITEM:
Certified Community Behavioral Health Clinic (CCBHC) Quarterly Report
PUBLIC HEARING ON THIS DATE?: No
ATTENDANCE: Dr. George A. Conway, Health Services Director; DeAnn Carr, Behavioral
Health Deputy Director; Amber Clegg, Access Team Supervisor and CCBHC Implementation
Lead
SUMMARY: At the request of Commissioner Henderson and County Administration, we would
like to present a brief report on Certified Community Behavioral Health Clinic (CCBHC)
implementation at Deschutes County Health Services.
RECOMMENDATION & ACTION REQUESTED:
NOTE: We will be reviewing the written report on May 15. I'll attach the report (and delete
this note) after the report has been reviewed and no later than noon May 17
implementation efforts included:
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W „` . -< Deschutes County Board of Commissioners
1300 NW WaII St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
-SES
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners Work Session of May 22, 2017
DATE:
FROM: Submitted By, Health Services,
TITLE OF AGENDA ITEM:
School Based Health Center Mental Health Capacity Building Grant Application
PUBLIC HEARING ON THIS DATE?: No
ATTENDANCE: Janice Garceau, Outpatient Services Program Manager; DeAnn Carr,
Behavioral Health Deputy Director; Dr. George A. Conway, Health Services Director; James
Wood, Staff Accountant
SUMMARY: The School Based Health Center (SBHC) Mental Health Expansion Grant is
up for renewal. SBHC Mental Health Expansion Grant funds currently help to support
five Behavioral Health Specialist II positions in seven SBHC sites countywide. These
positions are embedded in the SBHCs and receive referrals for behavioral health
specialty care directly from the medical sponsors of the SBHCs and from school
personnel.
For the 2017-2019 biennium, the State Program Office is renewing Formula Grant
awards to existing sites at a 19% reduction, and releasing "Pooled Funds" for
competitive bid for up to $50,000 per biennium for each SBHC site. These funds would
allow Deschutes County Health Services to make up for the reduction in Formula Grant
funds and potentially to add FTE at our Sisters and Redmond High School sites. Both
are high need locations based on school demographics and identified mental health
needs of students.
If awarded the full amount, Deschutes County Health Services requests permission to
add 1.0 total FTE in order to increase the current FTE at the Sisters and at Redmond
High School SBHCs to full time.
RECOMMENDATION & ACTION REQUESTED:
Staff recommends approval of the SBHC Mental Health Capacity Building Grant application
and the addition of 1.0 FTE if grant funds are awarded.
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