2017-402-Resolution No. 2017-039 Recorded 7/25/2017REVIEWED
46/LEGAL COUNSEL
Recorded in Deschutes County CJ2017-402
Nancy Blankenship, County Clerk
Commissioners' Journal 07/25/2017 9:39:53 AM
4 111111111111111111111111111111120
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Creating a change fund for the gate
activity and increasing the change fund and the
Irnprest checking account for the food & beverage
activity and petty cash fund for the duration of the
Annual County Fair
RESOLUTION NO. 2017-039
WHEREAS, the Deschutes County Fair & Expo Center needs a change fund in the amount of $130,000
to facilitate the ticket sales activity during the Annual County Fair; and,
WHEREAS, the Deschutes County Fair & Expo Center needs to increase its Change Fund for its Food
& Beverage activity during the Annual County Fair from $6,000 to $35,000; and,
WHEREAS, the Deschutes County Fair & Expo Center needs to increase its Imprest Checking Account
for its Food & Beverage activity during the Annual County Fair from $10,000 to $40,000; and,
WHEREAS, the Deschutes County Fair & Expo Center needs to increase its Petty Cash Fund for its Fair
activity during the Annual County Fair from $700 to $1,500; now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That checks totaling $189,800 be drawn to create such accounts.
Section 2. That the change funds be deposited to the County's General Deposit bank account not more
than two (2) business days after the conclusion of the Annual County Fair.
Section 3. That an accounting of the disbursements made from the Imprest Checking Account be
prepared and forwarded to the Finance Department not more than two (2) business days after the conclusion of
the Annual County Fair.
PAGE 1 OF 2 — RESOLUTION NO. 2017-039 (07/17/17)
Section 4. That the reconciled balance in the Imprest Checking Account be reduced to $10,000 by
depositing a check into the County's General Deposit bank account not more than two (2) business days after
the conclusion of the Annual County Fair.
Section 5. That the reconciled balance in the Petty Cash Fund be reduced to $700 by depositing a check
into the County's General Deposit bank account not more than two (2) business days after the conclusion of the
Annual County Fair.
DATED this Or day of July 17, 2017.
ATTEST:
Recording Secretary
PAGE 2 OF 2 — RESOLUTION NO. 2017-039 (07/17/17)
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
TAMMY BANEY, lair
ANTHONY DEBONE, Vi Chair
PHILIP G. F
DERSON, Commissioner
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners Business Meeting of July 17, 2017
DATE: July 11, 2017
FROM: Wayne Lowry, Finance, 541-388-6559
TITLE OF AGENDA ITEM:
Consideration and Signature of Resolution #2017-039, Creating a Change Fund for the Gate
Activity, Increasing the Change Fund, Increasing the Imprest Checking Account for the Food &
Beverage Activity and Increasing the Petty Cash Fund for the Duration of the Annual County
Fair.
PUBLIC HEARING ON THIS DATE?: No
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2017-039 to establish a change fund in the amount of $130,000 to
facilitate ticket sales activity, increase the change fund for the food & beverage activity from
$6,000 to $35,000, increase the Imprest checking account for food & beverage activity from
$10,000 to $40,000, and increase the petty cash fund from $700 to $1,500 for the 2017 Annual
County Fair.
FISCAL IMPLICATIONS:
None
ATTENDANCE:
Wayne Lowry
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2017-039