2017-452-Minutes for Meeting May 22,2017 Recorded 8/4/2017Recorded in Deschutes County
Nancy Blankenship, County Clerk
Commissioners' Journal
CJ2017-452
08/04/2017 8:51:35 AM
111111111111111111111111111111120
For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97703-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
Monday, May 22 2017
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Tammy Baney, Phil Henderson and Anthony DeBone. Also present
were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David
Doyle, County Counsel; and Laura Skundrick, Board Assistant Secretary. No representatives of
the media were in attendance and no other citizens.
CALL TO ORDER: Chair Baney called the meeting to order at 10:O1am.
PLEDGE OF ALLEGIANCE
CITIZEN INPUT: None was offered.
CONSENT AGENDA
Before the Board was Consideration of Approval of the Consent Agenda. Commissioner
Baney suggested approving minutes as a block to allow discussion and consideration of consent
agenda items 1, 2 and 3 separately.
HENDERSON: Move approval, Items 4-7.
Minutes of Board of Commissioners' Business Meeting May 22, 2017
Page 1 of 6
DEBONE:
VOTE:
Second.
HENDERSON:
DEBONE:
BANEY:
Yes.
Yes.
Chair votes yes. Motion Carried
Consent Agenda Items:
1. Consideration of Board Signature of Order No. 2017-011, Reimbursement by TID of
Cost of Abating a Road Hazard
2. Consideration of Board Signature of Document No. 2017-158, Saving Grace Grant
Amendment
3. Consideration of Board Signature Document No. 2017-261, Public Health Advisory
Board Bylaws
4. Move approval of minutes of the April 12, 2017 Business Meeting
5. Move approval of minutes of the April 12, 2017 Work Session
6. Move approval of minutes of the April 17, Business Meeting
7. Move approval of minutes of the April 17, 2017 Work Session
Chair Baney offered time for commissioners to ask questions regarding Item 1, Consideration of
Board Signature of Order No. 2017-011, Reimbursement by TID of Cost of Abating a Road
Hazard. Commissioner Henderson wanted to ensure specific wording was clear and accurate.
County Counsel Doyle agreed the document style can be revised to avoid speaking in the
negative, and will address Commissioner Henderson's concerns with some minor wording
changes. Chair Baney confirmed this item will come back in the future.
Item 2, Consideration of Board Signature of Document No. 2017-158, Saving Grace Grant
Amendment, was also discussed. County Administrator Anderson explained this amendment
extends time period and funds. Commissioner Henderson asked for clarification where the funds
originate and Chair Baney suggested the language in the document summary could be
strengthened to reflect this information and Commissioner DeBone agrees. County
Administrator Anderson acknowledged the need for that information and will follow up with an
email.
DEBONE:
HENDERSON:
Move approval.
Second.
VOTE: DEBONE: Yes
HENDERSON: Yes
BANEY: Chair votes yes. Motion Carried.
Item 3, Consideration of Board Signature Document No. 2017-261, Public Health Advisory
Board Bylaws, was explained by Tom Kuhn, Community Health Manager at Deschutes County
Minutes of Board of Commissioners' Business Meeting May 22, 2017
Page 2 of 6
Health Services. He provided the purpose of the bylaws and confirmed there are additional items
since their last meeting with the Board, just very small language edits.
HENDERSON: Move approval.
DEBONE: Second.
VOTE: HENDERSON: yes
DEBONE: Yes
BANEY: Chair votes yes. Motion Carried.
ACTION ITEMS
8. Consideration of Board Signature of Document No. 2017-291, Special Transportation
Fund Grant Agreement
Ms. Ure explained the purpose of Special Transportation Fund (STF) dollars awarded by the
state and thc process to determine fund use. The agreement for review today is the result of a
Deschutes County solicitation process and ODOT grant application for transportation services
focusing on the elderly and disabled populations. This two year agreement would allocate funds
as follows: $4,000 as Deschutes County administrative fees; $43,802 to Abilitrec; $80,000 to
Opportunity Foundation of Central Oregon; and $701,548 to Cascades East Transit. Sub -
agreements will be developed between Deschutes County and those named agencies.
Commissioner Henderson asked if the racial impact statement on the agreement is required,
which Ms. Ure explained is a federal requirement that gets passed through as a state requirement.
Commissioner Henderson asked if the contract is limited to persons with disabilities, to which
Ms. Ure explained the population for STF doesn't change from year to year and is always elderly
and disabled, and this requirement is likely on any transportation contract with ODOT.
DEBONE: Move approval.
HENDERSON: Second.
VOTE: DEBONE: Yes.
HENDERSON: Yes.
BANEY: Chair votes yes. Motion Carried
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE
DISTRICT
9. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers
for the 9-1-1 County Service District, in the Amount of $61,508.22
DEBONE: Move approval, subject to review.
Minutes of Board of Commissioners' Business Meeting May 22, 2017
Page 3 of 6
HENDERSON: Second.
VOTE: DEBONE: Yes.
HENDERSON: Yes.
BANEY: Chair votes yes. Motion Carried
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY
SERVICE DISTRICT
10. Before the Board was Consideration of Approval of Weekly Accounts Payable
Vouchers for the Extension/4-H County Service District in the Amount of $3,620.10
DEBONE: Move approval, subject to review.
HENDERSON: Second.
VOTE: DEBONE: Yes.
HENDERSON: Yes.
BANEY: Chair votes yes. Motion Carried
RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS
11. Before the Board was Consideration of Approval of Weekly Accounts Payable
Vouchers for Deschutes County, in the Amount of $2,707,662.67 and $799,026.26 in
disbursements, with $913,944.89 in Trust Accounts.
DEBONE: Move approval subject to review.
HENDERSON: Second.
County Administrator Anderson explained the expenditures are mainly routine, with the addition
of some elevator repairs in the courthouse.
VOTE: DEBONE: Yes.
HENDERSON: Yes.
BANEY: Chair votes yes. Motion Carried
OTHER ITEMS
• Joint Committee on Marijuana Regulation Letter: County Administrator Anderson
explained several edits made to draft letter for the Joint Committee on Marijuana
Minutes of Board of Commissioners' Business Meeting May 22, 2017
Page 4 of 6
Regulation, now for review. Commissioner Henderson would like to add specifics about
the many efforts made by the commissioners, and Nick Lelack confirmed he will edit the
letter as discussed here today and bring it to the afternoon work session.
• Senate Bill 634: Commissioner DeBone explained Senate Bill 634 for Woody Biomass
is scheduled for public hearing in the House Committee on Energy and Environment this
afternoon. He provided background on the bill and would like to propose sending a letter
of support before the hearing. There have been no changes to the letter since the Board
previously approved and sent it to the house committee, but this would be re -addressed to
the senate.
DEBONE: Move approval.
HENDERSON: Second.
VOTE: DEBONE: Yes
HENDERSON: Yes
BANEY: Chair votes yes. Motion Carried.
Maui County, Hawaii Visitors: County Administrator Anderson added that Deschutes
County received a letter from Maui County Hawaii contingent, requesting to tour
Deschutes County facilities. Chair Baney suggested that Commissioner DeBone lead the
tour, as he previously lived in Hawaii, and Chair Baney and Commissioner Henderson
would like to mcet the visitors as well. County Administrator Anderson confirmed he will
work with Commissioner DeBone for scheduling.
• Response to Citizen Questions: County Administrator Anderson also mentioned he's
drafted a response to Mr. and Mrs. Dorgan questions to the county, to be reviewed and
discussed at the afternoon work session.
• Hospital Facility Authority Meeting: Chair Baney noted she attended her first Hospital
Facility Authority meeting today, where they provided a great overview of information
which she offered to Commissioners Henderson and DeBone if interested.
ADJOURN
Being no further items to come before the Board, the meeting was adjourned at 10:53a.m.
SIGNATURE PAGE TO FOLLOW
Minutes of Board of Commissioners' Business Meeting May 22, 2017
Page 5 of 6
DATED this (4' Day of
County Board of Commissioners.
ATTE
ecording Secretary
2017 for the Deschutes
Tammy Baney, Cha.
atiti644d. -
Anthony DeBone, Vice Chair
Philip G. Hendern, C5rnmissioner
Minutes of Board of Commissioners' Business Meeting May 22, 2017
Page 6 of 6
0 Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 AM, MONDAY, MAY 22, 2017
Barnes and Sawyer Rooms - Deschutes Services Center — 1300 NW Wall Street — Bend
Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be considered or
discussed at the meeting. This notice does not limit the ability of the Board to address additional subjects.
Meetings are subject to cancellation without notice. This meeting is open to the public and interested citizens are
invited to attend. Business Meetings are usually recorded on video and audio, and can be viewed by the public
live or at a later date; and written minutes are taken for the record.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues
that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the
Recording Secretary. Use the microphone and clearly state your name when the Board Chair calls on you to
speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing not
being conducted as a part of this meeting will NOT be included in the official record of that hearing.
If you offer or display to the Board any written documents, photographs or other printed matter as part of your
testimony during a public hearing, please be advised that staff is required to retain those documents as part of the
permanent record of that hearing.
CONSENT AGENDA
. Consideration of Board Signature of Order No. 2017-011, Reimbursement by TID of
Cost of Abating a Road Hazard
2, Consideration of Board Signature of Document No. 2017-158, Saving Grace Grant
Amendment
3. Consideration of Board Signature Document No. 2017-261, Public Health Advisory
Board Bylaws
Board of Commissioners Business Meeting Agenda
Monday, May 22, 2017 Page 1 of 3
4. Move approval of minutes of the April 12, 2017 Business Meeting
5. Move approval of minutes of the April 12, 2017 Work Session
6. Move approval of minutes of the April 17, Business Meeting
7. Move approval of minutes of the April 17, 2017 Work Session
ACTION ITEMS
8. Consideration of Board Signature of Document No. 2017-291, Special Transportation
Fund Grant Agreement - Judith Ure, Management Analyst
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT
9. Consideration of Approval of Weekly Accounts Payable Vouchers
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE
DISTRICT
10. Consideration of Approval of Weekly Accounts Payable Vouchers
RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS
11. Consideration of Approval of Weekly Accounts Payable Vouchers
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public; however, with few exceptions and under specific
guidelines, are open to the media.
Board of Commissioners Business Meeting Agenda
Monday, May 22, 2017 Page 2 of 3
ADJOURN
To watch this meeting on line, go to: www.deschutes.oraimeetinas
Please note that the video will not show up until recording begins. You can also view past
meetings on video by selecting the date shown on the website calendar.
Deschutes County encourages persons with disabilities to participate in all programs and
activities. To request this information in an alternate format please call (541) 617-4747.
FUTURE MEETINGS:
Additional meeting dates available at www.deschutes.ora/meetinqcalendar
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Board of Commissioners Business Meeting Agenda Monday, May 22, 2017 Page 3 of 3