2017-459-Minutes for Meeting July 12,2017 Recorded 8/4/2017Recorded in Deschutes County
Nancy Blankenship, County Clerk
Commissioners' Journal
CJ2017-459
08/04/2017 8:53:38 AM
IIIIIIIIIIIIIIIIIIIIIIiiiiiiIII
For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97703-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
Allen Conference Room
WEDNESDAY, JULY 12, 2017
Present were Commissioners Tammy Baney, and Phil Henderson. Commissioner Anthony
DeBone was absent. Also present were Erik Kropp, Deputy County Administrator; David Doyle,
County Counsel; and Sharon Ross, Board Executive Secretary. Attending for a portion of the
meeting was James Lewis, Property Manager and three citizens. One representative of the
media was in attendance.
CALL TO ORDER: Chair Baney opened the meeting at 1:34 p.m.
ACTION ITEMS
1. Consideration of Document No. 2017-416, IGA Advanced Planning Fee and SDC
Collection Services
Nick Lelack, Community Development Department Director, presented the IGA with
City of La Pine noting this is a routine collection of system development charges and
this agreement allows Deschutes County to charge back for administrative and
credit card fees.
HENDERSON: Move approval
BANEY: Second
Minutes of Board of Commissioners' Work Session July 12, 2017 Page 1 of 4
VOTE: HENDERSON: Yes
DEBONE: Absent
BANEY: Chair votes yes. Motion carried
2. Consideration of Process for Lot of Record Amendments, Withdrawal of First Lot of
Record Amendment
Legal Counsel and Planning staff are working on two Lot of Record amendments.
The first amendment is intended to address a frequent issue that Planning staff
encounter on a daily basis and would add language in the lot of record definition.
The second amendment reworks the lawful creation of units of land validation in the
permit process. The draft amendment will be presented to the Board for
consideration on July 17th. Upon the Boards consideration, the comprehensive
amendment would then be referred to the Planning Commission.
Chair Baney expressed support. Mr. Doyle noted the 35 -day notice would then be
posted.
Mr. Lelack presented a letter regarding lot of record reimbursements. The Board
supported the letter as amended with suggested revisions. Mr. Lelack reported
there would be 126 refunds for a total amount of $75,000.
OTHER ITEMS:
3. Homeless Camps in Redmond
James Lewis, Property Manager and Larry Roofener and Brian Meece representing
Central Oregon Irrigation District were present and updated the Board. COID is
marketing the 196 acres for sale. The sale of the property will assist with the piping
of the canal systems. There is approximately 200 homeless that are camping on the
property with vehicles and recreation vehicles. Over the past year discussions have
been held with Deschutes County departments relative to safety and
sanitation/public health concerns. Mr. Lewis commented the most effective
solution for the property would be to eliminate vehicular travel in this area. A draft
management plan was presented at the joint city council meeting with the City of
Redmond. Mr. Lewis has met with various agencies that work with the homeless in
the county for options for the people when they are vacated from the property.
Commissioner Baney spoke on public safety and wildfire concerns, and law
enforcement. Commissioner Henderson inquired on the plan of road closures. Mr.
Minutes of Board of Commissioners' Work Session July 12, 2017 Page 2 of 4
Lewis noted the goal will be to block roads and also provide gated access to provide
accessibility for emergency services agencies. The primary goal is to stop the influx
and then to practically manage it. COID is planning to main ingress and egress points
and then install gates for safe access. Mr. Lewis will provide the Board with the
timeline of the process including shelter options. The Board expressed support in
proceeding. In concerns of wildfire, COID has contacted Ed Keith, County Forester
for grant opportunities for fuels reduction on the property. Commissioner Baney
asked Erik Kropp, Deputy County Administrator to contact Mr. Keith regarding fuels
reduction options and discussions with COID.
4. Oregon Medal of Honor Highway Event
Mr. Kropp was contacted by Dick Tobiason requesting the County host a bill signing
event to honor veterans on Tuesday, July 18th at 4:00 p.m. in the DeArmond Room.
Calendar invite has been posted.
At the time of 2:45 p.m., the Board took a recess. The meeting reconvened at 2:53 p.m.
EXECUTIVE SESSION:
At the time of 2:53 p.m., the Board went into Executive Session under ORS 192.660 (2) (d) Labor
Negotiations and ORS 192.660 (2) (e) Real Property Negotiations. The Board came out of
Executive Session at 3:30 p.m.
ADJOURN: Being no further discussion, the meeting adjourned at 3:34 p.m.
Minutes of Board of Commissioners' Work Session July 12, 2017 Page 3 of 4
DATED this Day of
Board of Commissioners.
ATT.
4
Recording Secretary
2017 for the Deschutes County
Tammy Baney, Cha
Anthony DeBone, Vice CI . it
Philip G. Hen son, Commissioner
Minutes of Board of Commissioners' Work Session July 12, 2017 Page 4 of 4
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 PM, WEDNESDAY, JULY 12, 2017
Allen Conference Room - Deschutes Services Building, 2ND Floor — 1300 NW Wall Street — Bend
Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be addressed at the
meeting. This notice does not limit the ability of the Board to address additional subjects. Meetings are subject to
cancellation without notice. This meeting is open to the public and interested citizens are invited to attend.
Work Sessions allow the Board to discuss items in a less formal setting. Citizen comment is not allowed,
although it may be permitted at the Board's discretion. If allowed, citizen comments regarding matters that are or
have been the subject of a public hearing process will NOT be included in the official record of that hearing. Work
Sessions are not normally video or audio recorded, but written minutes are taken for the record.
CALL TO ORDER
ACTION ITEMS
1. Consideration of Document No. 2017-416, IGA Advanced Planning Fee and SDC
Collection Services - Nick Lelack, Community Development Director
2. Consideration of Process for Lot of Record Amendments; Withdrawal of First Lot of
Record Amendment - David Doyle, Legal Counsel
EXECUTIVE SESSION
Executive Session under ORS 192.660 (2) (e) Real Property Negotiations and ORS
192.660 (2) (d) Labor Negotiations
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public; however, with few exceptions and under specific
guidelines, are open to the media.
Board of Commissioners Work Session Agenda
Wednesday, July 12, 2017 Page 1 of 2
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
ADJOURN
Deschutes County encourages persons with disabilities to participate in all programs and
® activities. To request this information in an alternate format please call (541) 617-4747.
FUTURE MEETINGS:
Additional meeting dates available at www.deschutes.ora/meetinacalendar
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Board of Commissioners Work Session Agenda
Wednesday, July 12, 2017 Page 2 of 2