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2017-546-Minutes for Meeting June 26,2017 Recorded 8/24/2017Recorded in Deschutes County W2017-546 Nancy Blankenship, County Clerk Commissioners' Journal 08/24/2017 11:59:22 AM IIIIIIIIIIIIIIIIIIIIIIIIJI,ii iii For Recording Stamp Only Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97703-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS Monday, June 26, 2017 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend Present were Commissioners Tammy Baney, Phil Henderson and Anthony DeBone. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David Doyle, County Counsel; Wayne Lowry and Loni Burk, Finance; and Laura Skundrick, Board Secretary. Two citizens were in attendance, and no representatives of the media. CALL TO ORDER: Chair Baney called the meeting to order at 10:09am. PLEDGE OF ALLEGIANCE CITIZEN INPUT: None was offered. Minutes of Board of Commissioners' Business Meeting June 26, 2017 Page 1 of 7 CONSENT AGENDA Before the Board was Consideration of Approval of the Consent Agenda. Consent Agenda Items. None. ACTION ITEMS 1. PUBLIC HEARING: Fiscal Year 2017-18 Budget for Deschutes County and Consideration of Board Signature of Resolution No. 2017-031, Adopting the Budget, Levying Ad Valorem Taxes, and Making Appropriations for Deschutes County for FY 2017-18 County Administrator Anderson summarized the budget process, noting his appreciation for the many in-depth discussions had by budget committee members, including Deschutes County Commissioners, and involvement of citizens as well. The committee makes difficult choices that are necessary to make final decisions. Mr. Lowry thanked Ms. Burk for all of her work to deliver the proposed budget in preparation for budget week, and now as approved by the budget committee. No further changes are recommended by staff. Resolutions have been prepared to adopt each budget. County Administrator Anderson again thanked Mr. Lowry, Ms. Burk, and also Ms. Ure, and internal staff for the team effort regarding the annual budget. 10:14a.m. Chair Baney opened the public hearing. • Jared Black thanked commissioners for their decision to reduce the county's tax rate. He decided to move to Bend before realizing property taxes were so high, and appreciates anything done to decrease that. • Patty Adair stated to the commissioners they made an admirable decision in reducing taxes, because there are a lot of people struggling and the community is outpricing their ability to stay. Ms. Adair thanked the board for being conservative. 10:19a.m. Chair Baney closed the public hearing. Commissioner DeBone stated department staff works really hard to prepare this final budget, a great package of information, which provides a good opportunity to look at services offered and what's being spent. The commissioners thanked all Deschutes County staff involved in the process of preparing budgets, which is a great wealth of valuable information. Commissioner Henderson suggested during future budgeting process, to hold a mid -preparation meeting, since a few items might have been decided prior to budget week discussions, preventing last minute changes. He congratulated the commissioners and budget committee for reducing the tax rate by $.03, and taking into consideration the reserves and PERS issues. Commissioner Henderson challenges other government bodies to reduce taxes, and identify ways to do more with less. Chair Baney stated the importance of striking the right balance between needs and wants, and this budget reflects that balance. She is encouraged by the discussions had, the ability to Minutes of Board of Commissioners' Business Meeting June 26, 2017 Page 2of7 challenge each other, and is thrilled to be working toward a Reserves Policy. She stated the county can be proud of the work put into the budget. Commissioner Henderson: Move approval. Commissioner DeBone: Second. VOTE: HENDERSON: Yes. DEBONE: Yes. BANEY: Chair votes yes. Motion Carried 2. PUBLIC HEARING: Fiscal Year 2017-18 Budget for the Countywide Law Enforcement District and Consideration of Board Signature of Resolution No. 2017-032, Adopting the Budget, Levying Ad Valorem Taxes, and Making Appropriations for the Countywide Law Enforcement District for Fiscal Year 2017-18 Mr. Lowry noted no changes or further comments. 10:28a.m. Chair Baney opened the public hearing. Being no comments offered, the hearing was closed. Commissioner DeBone: Move approval. Commissioner Henderson: Second. Discussion: Commissioner DeBone acknowledged this district is responsible for jail operations and county wide law enforcement, and noted future discussion will entail providing additional nursing services in the jail, funding it appropriately and keeping staffing appropriate. Commissioner Henderson agrees, and requested a meeting with Sheriff Nelson to follow up on changes from the budget and provide some clarity. County Administrator Anderson stated that he and Mr. Lowry have met with Sheriff Nelson since budget week to discuss the need for a more detailed fiscal plan moving forward. The goal being to provide a long-term picture of operational needs, including topics such as capacity within the office, and the ability of existing tax rates to cover that. The Sheriffwas receptive, a plan has been set, and he will check in with commissioners as necessary for updates and an opportunity for input. Commissioner DeBone stated $1.02 is proposed to be levied, the maximum amount is $1.25, so future and long-term discussions will be had to determine the right amount to fund the department correctly. VOTE: DEBONE: Yes. HENDERSON: Yes. BANEY: Chair votes yes. Motion Carried Minutes of Board of Commissioners' Business Meeting June 26, 2017 Page 3 of 7 3. PUBLIC HEARING: Fiscal Year 2017-18 Budget for the Rural Law Enforcement District and Consideration of Board Signature of Resolution No. 2017-033, Adopting the Budget, Levying Ad Valorem Taxes, and Making Appropriations for the Rural Law Enforcement District for Fiscal Year 2017-18 Mr. Lowry noted no changes or further comments. 10: 31 a. m. Chair Baney opened the public hearing. Being no comments offered, the hearing was closed. Commissioner Henderson: Move approval. Commissioner DeBone: Second. Commissioner DeBone acknowledged this is the rural patrol district, which includes search and rescue, as well as lots of activity year-round with both tourists and residents. He thanked citizens for funding those services, and the Sheriff's Office for providing these rural patrol services. VOTE: HENDERSON: Yes. DEBONE: Yes. BANEY: Chair votes yes. Motion Carried 4. PUBLIC HEARING: Fiscal Year 2017-18 Budget for the 9-1-1 Service District and Consideration of Board Signature of Resolution No. 2017-034, Adopting the Budget, Levying Ad Valorem Taxes, and Making Appropriations for the Deschutes County 9-1-1 Service District for Fiscal Year 2017-18 10: 32a. m. Chair Baney opened the public hearing. Being no comments offered, the hearing was closed. Mr. Lowry noted no changes or further comments. Commissioner DeBone: Move approval. Commissioner Henderson: Second. Commissioner Henderson stated that he has been impressed with recent leadership, is pleased the department is working well, and that Fire and Police services are happy with the district. Commissioner DeBone acknowledged this proposal of 36.18 rate is less than the maximum, which delivers on commitment to live within our means. The district is growing, and we're providing great levels of services. VOTE: DEBONE: Yes. HENDERSON: Yes. BANEY: Chair votes yes. Motion Carried Minutes of Board of Commissioners' Business Meeting June 26, 2017 Page4of7 5. PUBLIC HEARING: Fiscal Year 2017-18 Budget for Extension and 441 Service District and Consideration of Board Signature of Resolution No. 2017-035, Adopting the Budget, Levying Ad Valorem Taxes, and Making Appropriations for the Extension and 441 Service District for Fiscal Year 2017-18 10: 34a.m. Chair Baney opened the public hearing. Being no comments offered, the hearing was closed. Mr. Lowry noted no changes or further comments. Commissioner Henderson: Move approval. Commissioner DeBone: Second. Commissioner Henderson stated he is anxious to get started on the new building if it is going to happen. Mr. Kropp noted that he, Mr. Lowry, and Mr. Randall met with Extension 4H, discussed potential loan scenarios, and will be scheduling that item for a future board work session. Commissioner Henderson asked whether something with regard to design was included in the budget? Mr. Lowry explained the funds in the budget are in the 4H budget, for $560,000. There was none in the county budget for that project. The 4H amount would include the design and any other upfront costs. Mr. Kropp added that if the board wanted to designate county funds, that requires a separate action. Commissioner DeBone acknowledged this is the county -wide 4H district, and the small rate of $.0224/$1,000 goes far to support extension and 4H food preservation, agricultural activities in the rural county, a lot of positive youth programs. VOTE: HENDERSON: Yes. DEBONE: Yes. BANEY: Chair votes yes. Motion Carried 6. PUBLIC HEARING: Fiscal Year 2017-18 Budget for the Black Butte Ranch Service District and Consideration of Board Signature of Resolution No. 2017-036, Adopting the Budget, Levying Ad Valorem Taxes, and Making Appropriations for the Black Butte Ranch Service District for Fiscal Year 2017-18 10: 36a.m. Chair Baney opened the public hearing. Being no comments offered, the hearing was closed. Commissioner DeBone: Move approval. Commissioner Henderson: Second. Minutes of Board of Commissioners' Business Meeting June 26, 2017 Page 5 of 7 VOTE: DEBONE: Yes. HENDERSON: Yes. BANEY: Chair votes yes. Motion Carried 7. PUBLIC HEARING: Fiscal Year 2017-18 Budget for the Sunriver Service District and Consideration of Signature of Resolution No. 2017-037, Adopting the Budget, Levying Ad Valorem Taxes, and Making Appropriations for the Sunriver Service District for Fiscal Year 2017-18 10:37a. m. Chair Baney opened the public hearing. Being no comments offered, the hearing was closed. Commissioner Henderson: Move approval. Commissioner DeBone: Second. VOTE: HENDERSON: Yes. DEBONE: Yes. BANEY: Chair votes yes. Motion Carried OTHER ITEMS None were offered. ADJOURN Being no further items to come before the Board, the meeting was adjourned at 10:38am. SIGNATURE PAGE TO FOLLOW Minutes of Board of Commissioners' Business Meeting June 26, 2017 Page 6 of 7 DATED this Day of LAA County Board of Commissioners. Reco • ing : ecretary f 2017 for the Deschutes Tammy Baney, Cha' Anthony DeBone, Vice Chair r Philip G. He derson, Commissioner Minutes of Board of Commissioners' Business Meeting June 26, 2017 Page 7 of 7 Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/ BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 AM, MONDAY, JUNE 26, 2017 Barnes and Sawyer Rooms - Deschutes Services Center — 1300 NW Wall Street — Bend Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be considered or discussed at the meeting. This notice does not limit the ability of the Board to address additional subjects. Meetings are subject to cancellation without notice. This meeting is open to the public and interested citizens are invited to attend. Business Meetings are usually recorded on video and audio, and can be viewed by the public live or at a later date; and written minutes are taken for the record. CALL TO ORDER PLEDGE OF ALLEGIANCE CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board Chair calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing not being conducted as a part of this meeting will NOT be included in the official record of that hearing. If you offer or display to the Board any written documents, photographs or other printed matter as part of your testimony during a public hearing, please be advised that staff is required to retain those documents as part of the permanent record of that hearing. CONSENT AGENDA ACTION ITEMS 1. PUBLIC HEARING: Fiscal Year 2017-18 Budget for Deschutes County and Consideration of Board Signature of Resolution No. 2017-031, Adopting the Budget, Levying Ad Valorem Taxes, and Making Appropriations for Deschutes County for FY 2017-18 - Wayne Lowry, Finance Director/Treasurer Board of Commissioners Business Meeting Agenda Monday, June 26, 2017 Page 1 of 3 2. PUBLIC HEARING: Fiscal Year 2017-18 Budget for the Countywide Law Enforcement District and Consideration of Board Signature of Resolution No. 2017-032, Adopting the Budget, Levying Ad Valorem Taxes, and Making Appropriations for the Countywide Law Enforcement District for Fiscal Year 2017-18. - Wayne Lowry, Finance Director/Treasurer 3. PUBLIC HEARING: Fiscal Year 2017-18 Budget for the Rural Law Enforcement District and Consideration of Board Signature of Resolution No. 2017-033, Adopting the Budget, Levying Ad Valorem Taxes, and Making Appropriations for the Rural Law Enforcement District for Fiscal Year 2017-18. - Wayne Lowry, Finance Director/Treasurer 4. PUBLIC HEARING: Fiscal Year 2017-18 Budget for the 9-1-1 Service District and Consideration of Board Signature of Resolution No. 2017-034, Adopting the Budget, Levying Ad Valorem Taxes, and Making Appropriations for the Deschutes County 9-1-1 Service District for Fiscal Year 2017-18. - Wayne Lowry, Finance Director/Treasurer 5. PUBLIC HEARING: Fiscal Year 2017-18 Budget for Extension and 4-H Service District and Consideration of Board Signature of Resolution No. 2017-035, Adopting the Budget, Levying Ad Valorem Taxes, and Making Appropriations for the Extension and 4-H Service District for Fiscal Year 2017-18. - Wayne Lowry, Finance Director/Treasurer 6. PUBLIC HEARING: Fiscal Year 2017-18 Budget for the Black Butte Ranch Service District and Consideration of Board Signature of Resolution No. 2017-036, Adopting the Budget, Levying Ad Valorem Taxes, and Making Appropriations for the Black Butte Ranch Service District for Fiscal Year 2017-18. - Wayne Lowry, Finance Director/Treasurer 7. PUBLIC HEARING: Fiscal Year 2017-18 Budget for the Sunriver Service District and Consideration of Signature of Resolution No. 2017-037, Adopting the Budget, Levying Ad Valorem Taxes, and Making Appropriations for the Sunriver Service District for Fiscal Year 2017-18. - Wayne Lowry, Finance Director/Treasurer OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories. Executive sessions are closed to the public; however, with few exceptions and under specific guidelines, are open to the media. Board of Commissioners Business Meeting Agenda Monday, June 26, 2017 Page 2 of 3 ADJOURN To watch this meeting on line, go to: www.deschutes.org/meetings Please note that the video will not show up until recording begins. You can also view past meetings on video by selecting the date shown on the website calendar. Deschutes County encourages persons with disabilities to participate in all programs and activities. To request this information in an alternate format please call (541) 617-4747. FUTURE MEETINGS: Additional meeting dates available at www.deschutes.orq/meetingcalendar (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.) Board of Commissioners Business Meeting Agenda Monday, June 26, 2017 Page 3 of 3 BOARD OF COMMISSIONERS' MEETING Subject: /Pr)(6- REQUEST TO SPEAK Name ;. Date: Address Phone #s j r E-mail address ✓' �'u.�_ . 4 ,. ; ' � �Yx e.,ed 1,44 In Favor Neutral/Undecided Opposed Submitting written documents as part of testimony? Yes Et No If so, please give a copy to the Recording Secretary for the record. k BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Subject: {) _ . Date: Name Oz -A -A....:. 1._`_`., -. qh L, w'S Address I) 0 , Phone #s E-mail address In Favor Neutral/Undecided Opposed Submitting written documents as part of testimony? Yes If so, please give a copy to the Recording Secretary for the record.